Item N2 N.2
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
June 15, 2022
Agenda Item Number: N2
Agenda Item Summary #10702
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal
or advertise for bid.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Surplus Equipment
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Packet Pg. 2032
N.2
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 05/31/2022 12:56 PM
Cynthia Hall Completed 05/31/2022 1:23 PM
Lindsey Ballard Completed 05/31/2022 2:19 PM
Board of County Commissioners Pending 06/15/2022 9:00 AM
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MONROE COUNTY
INVENTORY DELETION REQUEST
To: John Be.vers,Clerk's Office From:
Property Manager-STOP S Department:
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John Be ers
From: John Beyers
Sent: Thursday, May 26, 2022 09:47 AM
To: Nicole Rhodes
Subject: FW: airport chiller
From: Hawks-Chris<hawks-Chris@ Mon roeCounty-FL.Gov>
Sent:Thursday, May 26,2022 09:41 AM
To:John Beyers<jbeyers@monroe-clerk.com>
Subject: RE:Shipping Container Tags
Yes that chiller was removed from service 2 Y years ago ., So the compressor went with it and the newer design of the
new chillers compressors weren't compatible with the old compressor. I'll get a serial number and send it over to you.
Thanks,
Chris
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From:John Beyers<qbe,,ers.c�-rnonroe-clerk.com> C.
Sent:Thursday, May 26,2022 9:26 AM LO
To: Hawks-Chris<hawks-ChrEs�. MonroeCountv-FL.Gov>
Cc: Nicole Rhodes<nrhodes;: `=monroe-clerk.com>
Subject: RE:Shipping Container Tags
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Yes send it to me and will search for the asset.
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Also on the Chiller parts, I pulled the paperwork and it was actually a replacement compressor. There is still over
$13,000 not depreciated. Did you tell me that it has been discarded, can the compressor be removed If not discarded
and used in the event another chiller needs a new compressor?
Thank you,
John Beyers
Property Clerk
Kevin Madok, CPA
� w Clerk of the Circuit Court& Comptroller
500 Whitehead Street, Key West,Florida, 33040
Phone: 305-292-3543
www.clerk-of-the-court.com
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INVENTORY DELETION REQUEST
'To: John Beyers,Clerk's Office Frorm Bill Morris
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ID Number Number
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INVENTORY DELETION REQUEST
To: John Beyers,Clerk's Office From: Bill Marr,is --—------
Property Manager-STOP 8 Department: I.T. ......
.. ......... ........ .....
Monroe County Serial Asset Date I Present Vail"
......................
ID Number_ Number Descripflon 01j1r1,x!q#I j—Estimate
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8925 _IPCODDY92 LonGvo T460 08/23116 $1,283.00
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8934 A90LIZ42 Lenovo T560 003116 $1,308.00
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05/23/2022
PREPARED BY DATE;
Print No me
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DIRECTOR or
CONSTITUTIONAL
OFFICER DATE: 05/2312022
... ............ - -----
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Alan MacEachern
---------- ...... ..-------
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MONROE COUNTY
INVENTORY DELETION REQUEST
To: John Beyers, Clerk's Office From: John._Beyers
Property Manager- STOP 8 Department: Clerk Finance
................... -..................
Monroe County Serial Asset Data Present Value
]ED Number Number Description Purchased _9tiginal Estimate
2458 n/a FIRE 4 DRAWERS 05/23/01 $2,000.W
... ..................
2512 n/a DESK NICOLE RHODES 05/23/01 $1,062.35 $0.00
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7446 n/a HON FILE CABINET 09/22/12 $1,086.00 $0.00
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8945 n/a 4 DRAWER LATERAL FILE 08/26/16 $1,146.00 $313.80
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CHECK APPROPRIATE BOX FOR PURPOSE OF ASSET DELETION REQUEST: E
LJ REQUEST BOCC APPROVAL TO ADVERTISE FOR BIDS Cr
W
Ll REQUEST BOCC APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT U)
❑ REQUEST BOCC APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
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Reason for request:
Email outreach to County Departments to see if there was a need for any of the furniture being discarded.
The old furniture exceded its useful life and is being replaced with new office furniture.
...........
PREPARED BY: .......... DATE:
...............
signature
John Beyers
Print Name
BOCC DEPT
DIRECTOR or
OFCO FICERNSTITUTIONAL
DATE:
4,PA,
Print Name
RETURN COMPLETED & SIGNED FORM TO:
CLERK PROPERTY MANAGER-STOP 8
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RMSED 10.15.2019 Packet Pg. 2045
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