Item S3 S.3
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
June 15, 2022
Agenda Item Number: S.3
Agenda Item Summary #10723
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Lynn Gonzalez (305) 292-4467
N/A
AGENDA ITEM WORDING: Approval to waive the Monroe County Purchasing Policy and
specifically the Purchasing Card Policy to allow for payment for Vehicle Repairs due to an
emergency tire replacement on a County vehicle that was used for authorized travel outside of the
County in the amount of$206.06
ITEM BACKGROUND: The Director of Emergency Management traveled to West Palm Beach to
attend the annual Governor's Hurricane Conference, using a County vehicle for the trip. She
experienced damage to one of the tires that needed to be repaired. She contacted both the Director
of Fleet Management and the County Administrator for approval to replace the tire. The purchase
was made using the Director's County Purchasing Card. The P-card Policy, Attachment C to the
Monroe County Purchasing Policy on page 66 under item 411 provides that purchases for vehicle
repairs are to be disallowed. Due to the emergency situation, the Budget and Finance Department is
requesting the Board waive this policy and approve payment of this expense.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Summary of Vehicle Repair
Governor's Hurricane Conference Agenda
FINANCIAL IMPACT:
Effective Date:
Packet Pg. 3515
S.3
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Tina Boan Completed 06/07/2022 1:38 PM
Christine Limbert Completed 06/07/2022 2:33 PM
Purchasing Completed 06/07/2022 2:34 PM
Brian Bradley Completed 06/07/2022 4:09 PM
Lindsey Ballard Completed 06/07/2022 4:25 PM
Board of County Commissioners Pending 06/15/2022 9:00 AM
Packet Pg. 3516
36th Annual Hurricane Governors Conference
Summary of Vehicle Repair Purchase
Department Amount
Emergency Management 206.06
ITOTAL 206.06
U)
CL
CL
.2
0
.2
0
CL
U)
CL
CL
.2
E
E
E
Packet Pg. 3517
S.3.b
361, Governor's Hurricane Conference@
�
Agenda of Activilloes
Palm i
Su"I y ",
121"100 p, . — 5:00 p,I �,, Sod,4l Media Lounge,„,.,. ��,,,,,,, , ,,,,,�., �,.. .,, IP8CC ,, Levi
1.30 p.im, — 1:00 iR„ , Tr' irniiing'' yes ilvlru ......... '' , ,r , Level 1 ,& C
: 0 a.m., — 5;,00 pum Registration, pen
�
�,...�
n�: , u. r ,� nr � �r � F i
p.,rn.. Social Media LoungeP8CClC,. Leviel
CL
nU
: �, _" �I .re . �il � , , ��.,„,�.I
�,. PBCCG, omi 1!J/P
11 —
1 a100Ip , 1:30 p.im. �mui �.� ., „
3,0 p-m. — 1' p.m. freak ���, , �,�� „ ,.�., „, ...... ......... „
8:100 a-.,
ire rruirru u
:�00 1 1
30 a.gym- — 5:00,p-im, Training inin Sessions, -, Hilton & PBCC�C 5
11 :DO a.m. 1'0-30 alai. Break---.—.. � Level 1 m2
12,0 i° ,0 p_ Lu�iru b ,. ,.� „ ..�„�
��I� . . �
u�u� r ���I
8:0
¢ rl
„
0 I min - 100 mru �u� J �;r' �lwou�Opens Level, 1 0
r �. �.
`0 hod I
°., .:00 P j „ . �.�,.,.. „�...,� ,PBjCCG, Room i I A
c�
11 � EPA,B'
: � � m w �:� � I IFI , � r of Diriedoirs Meefing
11: 1 ,a.irn, '100 p, plbii „ ..��.�,.� „ „ ���.. Lievell 1 . ul
6 Packet Pg. 3518