Item O1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: November 27, 2012
SUBJECT: County Divisions' Monthly Activity Report for November, 2012
MONTHLY ACTIVITY REPORT — November, 2012
KEY WEST AIRPORT
• In November, passenger figures for October were compiled. During that month, the
six airlines serving Key West International Airport carried a total of 56,041
passengers. This is a 17.0% increase over October of 2011. The year to date passenger
numbers for the first ten months of 2012 is 10.4% higher than the same period for
2011.
• On November 4 Southwest Airlines began operations at the airport. This low cost
carrier will be a tremendous asset to both our visitors and also the residents of the
Lower Keys.
• The airport, along with NAS Boca Chica, is preparing for the Blue Angels Airshow in
March of 2013. Because these two facilities share air space, much coordination is
required to allow commercial air traffic at EYW to continue while the Blues are
practicing before the show and during the event itself.
MARATHON AIRPORT
• The Experimental Aircraft Association (EAA) held its annual "Young Eagles"
event; over 100 children were introduced to the world of Aviation and were given
free flights by the Association. Local pilots volunteered their time to fly the
youngsters.
• We received FAA approval of our Wildlife Hazard Assessment, and will begin
the process of creating a Wildlife Hazard Management Plan (WHMP) for the
Airport.
• Our Airport Coordinator, Ken Lohlein, met with our consultants, (CDM Smith)
on the placement of the sewer laterals for the connection to the central sewer
system for all of the airport tenants.
• Our Assistant Maintenance Technician, Jose Collazo, completed his first Airport
Safety Operations School (ASOS) training course.
• KAIR, (Keys Area Interdenominational Resources), a local charitable
organization, distributed food to families in need for the Thanksgiving Holiday.
This was the first year for the event to be held here at The Florida Keys Marathon
Airport and it was very successful. KAIR will be holding a similar event here for
the Christmas Holiday.
• Every three years the FAA requires our Airport to hold a Full Scale Airport
Emergency Plan Exercise. We are beginning the preparations for this exercise
with the first of three coordination meetings.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
None
II. TURNOVER NUMBERS TO DATE:
Not available. Will be reported next month
III.
HUMAN RESOURCES
Personnel Policy Committee Meeting
Department bi- annual Safety meeting held
Unemployment Claims Received
2
Unemployment Notice of
Determinations
0
Unemployment Appeal Hearings
0
Unemployment Claim Awards
0
RISK
Received
Denied Paid
County Property
Claims
0
0
0
Auto Physical Claims
1
0
0
General Liability
0
0
0
Auto Liability
0
0
Fo
BENEFITS (GROUP /WORKERS COMP)
Not available. Will be reported next month
SAFETY
14 Accident /Incident reports
Unannounced facility inspections: Key West PW compound and Long Key Transfer
Station
BUDGET & FINANCE
Budget Analysts:
• Contracts Reviewed - 22
• Prepared, Reviewed and Posted Budget transfers -119
• Prepared & Posted Resolutions — 123
• Reviewed & Processed PAF- 0
• Transfers prepared: 38
2
• Transfers posted: 54
• Resolutions prepared: 8
• Resolutions posted: 1
• Reviewed contract summaries: 38
• P.O. requistions: 5
• Processed invoices: 19
• Signed PAF's: 26
• Incoming mail - 52
• Outgoing mail — 65
• Compiled and processed Budget & Finance Nov & Dec 12 BOCC agenda packet.
• Processed and submitted to Finance Dept: October 12 Pcard billing, Health Dept
Nov12 invoice, MCSO's 911 Wireless /Wireline Jul12 revenue collections.
• Processed timesheets for signature and forwarded to payroll for PPE 11/17/12.
• Processed Octoberl2 BOCC approved resolutions and forwarded to CAY for
legal sufficiency.
• Updated the Capital Improvement Element (CIE) for the Comp Plan.
• Working on FY13 Budget Book pages. Included in this task is updating graphs,
reviewing and updating text documents, and ordered supplies. Budget book to be
completed by Dec. 13 and sent off to GFOA for annual budget award.
• Swap and posted all Constitutional budget to the newly created account numbers
to coincide with the new Uniform Accounting System.
Grants:
RESTORE Act: Attended and prepped for RESTORE act Consortium meeting in
Sarasota. Continued coordination with legislative advocates, weekly telcons with
Mathews - Webster and Chidlow. Researching existing models for a local Restore
Act council and application processes. Prepared /distributed informational updates.
Oil Spill Commission: Monitoring outcomes and materials of these meetings.
Forwarded important info to Commissioners and EM staff regarding the
Commission's recommendations. These recommendations will likely be
formulated into legislation; alerted state lobbyists to keep tabs on the development
of oil -spill related legislation.
TS Isaac: Met with FEMA and State DEM personnel to discuss County expenses.
Working with FEMA staff and County staff on project worksheets for
reimbursement. Compiled data, finalized /totaled costs for Monroe County BOCC:
$213,271.51; coordinated information with FEMA re: possible declaration. Storm
event has been declared, and as a result Monroe County will be reimbursed at
75% for its expenses.
2013 Legislative Session: Prepared calendar of important session dates and kick
off information email for Commissioners and staff. Reviewed SCC and FAC draft
legislative agendas. Attended FAC legislative conference workshop on health and
human services.
Strategic Plan: Compiled /incorporated all final comments /additions from
divisions /departments. Completed and distributed final working draft.
November Agenda: prepared 8 agenda items, including contracts for GCC and
SHAL.
• FY 2013 Non - Profit Funding: Certifications for grantees. Developed a
performance report to standardize reporting across all of our funded non - profits.
• FY 2013 Drug Abuse Trust Fund: Approval and execution of contracts.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriff's Office): Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed /approved invoices; attended
monthly council meeting. Reviewed and revised Semi - Annual report budget
report.
• 2013 Countywide Byrne JAG grants: continued to work with FDLE to modify the
applications and budgets for the five subgrants. Prepared contracts and MOUs for
November agenda.
2012 HSAB and BOCC line items contracts: Year -end processing of all final
invoices
• 2013 Federal JAG Drug Court (medical director) grant: Reporting and activity for
$12,000 for Drug Court.
• 2012 State FDLE JAG County grants: Year -end processing of grant adjustments,
invoices, and final reports, and official grant close -outs.
• 2012 RSAT County Grant: Year -end processing of grant adjustments, invoices,
and final reports, and official grant close -out.
• 2011 -2012 Federal JAG Sheriff's Office grants: monitored activity; reviewed
invoices; completed drawdown requests.
Purchasing Department:
Estimated Totals for the month of October 2012 are as follows:
• Total purchase orders processed 877
• Total orders placed for departments 162
• Total orders entered for departments 166
• Office Depot orders processed 158
• Staples Orders processed 4
We opened 3 bids and processed another 3 which was average from the previous
months. Addendums entered3, contracts reviewed 42, and bills paid 8, and voided 30
purchase orders. We also processed 1171 pieces of mail which was average from
previous months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (INNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 10/21/12- 11/20/12):
• C -1 Congregate Meals totaled 1269 units this period, exceeding the monthly goal
of 1175 units and reflecting the return of the seasonal clients. C -2 Home
Delivered Meals totaled 2791 units, exceeding the monthly goal of 2752 units and
reflecting the addition of 10 new clients during the month of October.
In -Home Services (Information in this section is for the period 9/21/12-10/20/12):
• III -E In -Home Respite: 82 units this period, 1047.5 units year -to -date, 79% year -to-
date- achieved, 4.35% underachieved. We have taken on two new clients which
should improve this result. III -E Facility Respite: 328 units this period, 3742.5 units
year to date, 95% year -to -date achieved, 16% overachieved. We expect to receive
4
additional funding for this program but in the meantime are not adding any new
clients.
Non -OAA Programs:
CODA (Community Care for Disabled Adults) for October 2012:
• Case Management: 5.75 units for the month were produced; 52 units year -to-
date.
• Homemaking: 110 units for the month were produced; 493.25 units year -to date.
• Home - Delivered Meals: 120 meals for the month were provided; 510 meals year -
to -date.
• Personal Care: 24 units for the monthly were produced; 166.5 units year -to -date.
Overall Program Achievement was 25.41%, 7.93% underachieved.
CCE (Community Care for the Elderly) for the period 9/21/12-10/20/12:
• Case Management: 23.5 units for the period and 92.25 units year -to -date. 9.43%
achieved year -to -date. There are 177 clients on the waiting list.
• Intake: No units achieved and 0 units year -to -date.
• Chore: 4 units achieved and 4 units year -to -date.
• Homemaking: 397.75 units for the period and 1502.5 units year -to -date. 37%
achieved year -to -date. There are 154 clients on the waiting list.
• Personal Care: 239.25 units for the period and 946.75 units year -to -date. 22%
achieved year -to -date. There are 56 clients on the waiting list.
• Respite: 50 units for the period and 186 units year -to -date. 16% achieved year to
date. There are 20 clients on the waiting list.
CCE overall is at 24% achievement, 9.34% underachieved year -to -date. We have
requested seven new clients and have increased services for existing clients to
eliminate the underachievement.
ADI (Alzheimer's Disease Initiative) for the period 9/21/12 — 10/20/12: 166 units
were produced in the period and 637.5 units year to date. 27% year -to -date achieved,
6.34% underachieved year -to -date. There are 15 clients on the waiting list, three of
whom have been activated.
HCE (Home Care for the Elderly Program) for the period 10/16/12 — 11/15/12: 19.75
billable units this period, 112.25 billable units year -to -date. 44.64% year -to -date
achieved, 2.97% overachieved after adding three additional clients.
Monroe County Transit
Department Activity for November 2012
• One -way trips provided: 1,354
• Unduplicated clients served ; 197
• Special Needs Clients registered: 580
Deposited Revenue: $1407.00
Expenditures: 16,568.22
Percentage Spent Fiscal YTD: 9.3%
Incoming calls, provision of information and referrals 1,055
Unduplicated Welfare client households that received service 68
New Welfare cases receiving service 19
Low Income Home Energy Assistance Grant Program cases- 12 $3,000.00
Low Income Crisis Assistance cases — 58 $11,560.85
5
Home and field visits 11
Office visits 485
Interesting Community Support Services Updates:
• Received 5 new Pauper Burial cases in November and 2 pending from
Oct Total $6,300.00 to be paid.
• Welfare Utility Assistance 5 cases paid out $1,161.69
• Rent cases 4 paying out $4,464.00
Bayshore Manor (BSM)
Bayshore Manor's current census is 14 residents. The current census is four
private pay and 10 subsidized. BSM provided 221.50 hrs of OA3E respite care, 0
hours of Medicaid Waiver and 14.5 hours private pay respite care this month.
Bayshore Manor has two OA3E clients and two private pay respite clients.
There is one client on the Resident waiting list and one client on the OA3E waiting list.
Revenue for November 2012 $26,926.86
Expenditures for the same period $22,298.27
Percentage of the budget spent year to date 8.97%
T TRR A R V
• Library usage figures continue to reflect the increase in Library onsite service
hours and the Monday re- opening continues to be welcomed by patrons:
• People counters at the branches indicated that the number of visits made in person
to the Libraries in October, 2012, totaled 36,576, 32% higher than the number of
visits recorded a year ago
• 372 new Library cards were issued for the month, bringing the total of Monroe
County Library cardholders to 45,141—a significant percentage of the County
population
• The public access PC sessions provided to the public continue to be an attraction
for many of our visitors; staff attributes this to the Library's restored hours, more
reliance on Libraries for e- government assistance with searches for sites such as
food stamps and unemployment benefits, and the availability of more PCs for
public use. Meanwhile, the use of our wireless service continues to attract
customers into our branches as well as to prime locations outside, where they can
access our "hot spots ", especially at times when the Libraries are closed
wireless usage estimates continue to grow from a year ago.
• Circulation for the month continued the trend in growth of services, as 32,305
items were checked out, 6% higher than a year ago
• Library staff answered 10,000 questions from customers, an increase of 40% over
the same month last year; virtual reference transactions continue to grow in
popularity, as patrons made use of our e -mail, text, and IM services
• Entering the new fiscal year, we are implementing a spending plan of carefully
monitored expenditures with a view to the entire year and the goals we have set
for achievement; our budget and our goals are planned to work as an organized
unit, structured for meeting our objectives and filling the needs of our changing
communities in a fiscally responsible manner
6
EXTENSION SERVICES
• Number of services provided: 435 phone calls, 37 office visits, 21 visits to clients,
27 group teachings with 374 participants, 5 media submissions, and 518
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $3,223.56; Remaining Balance: $180,367.41;
Percentage of budget spent and /or encumbered year-to-date: .05%.
The Extension Director accomplished the following activities:
• Convened a meeting of the Monroe County Climate Change Advisory Committee
in Marathon to discuss the draft Climate Action Plan and two proposed grants to
solicit public input on the Climate Action Plan.
• Participated in a half -day webinar meeting of the Gulf of Mexico Fishery
Management Council's Scientific and Statistical Committee to review the latest
assessment for the Gulf red snapper.
• Participated in a two -day video conference meeting of the Florida County
Extension Directors' annual program review. Topics discussed were: the
importance of not having science -based education efforts become advocacy,
except for the science itself; the importance of branding and the issue of
recognizing numerous entities with minimal confusion; and the proper use of
social media tools.
The Environmental Horticulture Agent accomplished the following activities:
• Met with personnel of St. Mary's Soup Kitchen to discuss the possibility of
developing a community garden on the premises at 2706 Flagler Avenue, Key
West.
• The Agent and 25 Master Gardeners held seven regional plant clinics assisting 32
clients with their plant and /or insect problems.
• Held three regional preview sessions for individuals to become enrolled in the
upcoming Master Gardening Training Program.
The Family & Community Development Agent accomplished the following activities:
• Presented lessons to students enrolled in the High School Financial Literacy
Program that focused on the ability to evaluate financial management tools. The
Agent worked with volunteers to coordinate program planning through
November.
• Collaborated with a local nonprofit group to provide a new school -based program
called "Teen Trendsetters." This program pairs 9th graders who have reading
difficulty with 2 nd and 3 rd grade emergent readers to benefit both groups by
providing individual instruction and mentoring each week. The Agent helped the
groups by providing coordination of educational activities.
• Worked with the Climate Change Advisory Committee to develop the Monroe
County Community Climate Action Plan document.
EMERGENCY SERVICES
Fire Rescue /EMS
• Met with Sheriff office to evaluate 800mghz dispatch
• Worked on Strategic Plan for County
7
• Evaluation and submittal of potential relocation of the Cudjoe Fire Station to
Summerland property
Emergency Management
• Participated in a meeting with the Miami and Sector Key West U.S. Coast Guard
regarding Monroe County Mass Migration issues and concerns
• Conducted an Radiological Emergency Preparedness FEMA inspection
walk to ensure our radiological equipment is up to date and accounted for
• Attended the RDSTF State Working Group (Grant /Budget meeting) in Daytona
• Completed the Emergency Management CEMP revisions which is being
submitted to FDEM for approval
• Attended the U.S. Custom and Border Protection and the U.S. Coast Guard Sector
Miami workshop session for the Integrated Advance Inter - agency Coordination
Table -Top Exercise
Trauma Star
• Continued training for renewal of ACLS and BLS certificate for all EMT and
EMT- P.KWIA
• Reviewed Airport Emergency Plan with Airport Operations and County Medical
Examiner
• Hosted meeting with three executives from Southwest Airlines and shared
emergency plans and procedures
• Attended Wildlife Mitigation Training at Harvey Government Center with all 12
of the assigned ARFF Firefighters
• Met with NAS Fire Chief ref upcoming combined training and joint operations
• Assigned and assured completeness of monthly required ARFF training
• Initiated monthly inspection and exercising of wet standpipe system in new
terminal (8 cabinets)
Fire Marshal
• Reviewed Airport Emergency Plan with Airport Operations and County Medical
Examiner
• Attended several meetings with building official and property owners to solve
development /construction issues
• Participated in growth management's quarterly contractor's meeting
• Interim meetings and project work on Conch Key Fire Station and Stock Island
Fire Station
Fire Academy
• Conducted two 40 -hour State Certified Aerial Operations Classes (1 on weekends
and 1 on shift)
• Conducted a Fire Extinguisher Class for Trauma Star
• Working on upgrading the Fire Training Props at the Fire Academy
• Conducted Skills Evaluation on four (4) Probationary Firefighters
• All firefighters completed online medical training to maintain EMS skills
PUBLIC WORKS
8
MONROE COUNTY PUBLIC WORKS
November 2012
(27 NOV. 2012)
1 Feb 12Mar 12Apr 12-May 12.1un 121u I 1 Au 12-Sept 12-Oct
39501 51143 60456 61416 70017 67752 62664 62992 57737
4 ,,661. $5,991. $7,293. 7 ,,634. 7 ,,799. 7 ,,547. 6 ,,94.0 $6,482. 6 ,,022.
Total Kilowatt -hour Savings = 533,678
Total CO Reduction = 368 Metric Tons = 41,256 gallons of gasoline
consumed
Total Dollar Savings = $60,416
9
Monroe County Detention Center
Percentage of requested work orders completed within 3 days
For the month of 1ct there were 103 requested work orders
100
0
0
70
0
50
40
VII Percentage Linear (Perceintae)
85.4% out of 103 requested work orders were completed within three days during
October, 2012
10
11Noar 11Dec 12-Jan 1 Feb 1 Mar 12Apr 12May 12-Jun 12-Jul 12Aug 12Sept 120d
FUND 102 GAS TAX RECEIPTS
610001000
5
5
4 50 0 00 0
4
3
3.r 00 0 1 000
2
2
1
1
5'00
0
*Same chart provided in last month's report*
(Gas tax revenues are received approx. one month in
arrears; October revenues have not been received)
FUND 401 CARD SO U N D TO LL RECEIPTS
57,000
56
56
55,500
55,,000
. 4
54,,000
53.,500
53,,000
52.,500
11
September September FY 011 FY2012
011 2012 Oct - Sept. Oct - Sept.
$445,600 515,,642 * 435 * 387 * 610 * 71
Oct. 2011 Oct. 2012
$56,763 $54y169
Corrections:
• Completed electrical and control renovations of Elevators 6 & 7 at the Stock
Island Jail
Solid Waste /Recycling:
• Conducted four (4) school recycling presentations
• Completed FDEP process and renewed HHW Small Quantity Handler Facility
permits for Cudjoe and Long Key Transfer Stations
• Attended Monroe County Environmental Council meeting
• All monitoring wells at all transfer stations were tested during the first week of
November
• Participated in Lower Keys Chamber's Holiday Art Fair (distributed over 1,000
recycling brochures)
• Developed and distributed a Recycling Resources handout for Teachers
• Continued sending out Recycling Survey
Fleet Management:
• Completed installation of new air compressors for Key West garage and
Marathon fuel island
• Tested new wireless back up warning device for HD trucks
• Began annual fuel polishing of all generators and fueling station diesel holding
tanks
• Began annual replacement of county vehicles and rolling equipment
• Met w /School District to discuss student /mechanic training @ KW garage
proposed for Fall 2013
• Refurbished surplus Chevy Impala and transferred to Tech Services Dept.
• Assisted Health Department and Risk Management replace a vehicle destroyed in
a traffic accident
• Transferred surplus Public Works van to Fire Rescue for use in training exercises
• Refurbished tank on Road Department sewer clean out truck
Facilities /Parks &Beaches:
• Five events at the Nelson GC required a total of 6 hours of employee overtime.
• Retrieved and stored ramps polling facilities for the Supervisor of Elections
• Installed acoustical sound board in new dressing rooms at Nelson GC
• Built cubicle wall for Growth Management at Nelson GC
• Re- attach seat injury box at PK Courthouse
• Locksmith replaced keyless entry lock PK Courthouse
• Plumbing Contractor found and repaired sewer smell Spottswood Building
• Replaced light timers at KL Park tennis and basketball courts
• Painted over graffiti in KL Park restrooms
• Repaired wiring for parking lot lighting KL Park
• Replaced flag pole at Harry Harris Park
• Assisted in multiple office relocations within the Marathon Government Center
• Updated /painted lobby area of the Marathon Health Department
• Conducted major tree trimming at the Marathon Health Department
12
• Replaced 330 tons of sand at Higgs Beach and 132 tons at Veterans Park beach.
• Received shipment of 2x6 tongue and groove lumber for Courthouse balcony
deck replacement
• Replaced air conditioning condensing unit that serves KW Library auditorium and
children's area
• Hosted Parks & Recreation Advisory Board meeting on 11/19/12 at Big Pine Park
Road Department:
• Transported mower for Lower Keys Road Dept.
• Fabricated and installed new signage at Key Largo Transfer Station
• Milled and patched KL Park walking path
• Transported loader to Veterans Park for beach restoration
• Assisted Parks Dept. with seaweed removal at Burr Beach
• Assisted Parks Dept. by drilling fence post holes at Harry Harris Park
ENGINEERING
Engineering Services
• Tom's Harbor Channel — Additional spall repair work on diaphragms; caps and
beams 90% complete. One lane of deck is closed; contractor beginning
demolition of deck. Additional beam repair work is in progress.
• Old SR 940 Leg A (Watson Boulevard Bridge — FDOT reviewing 100% plans;
county staff provided comments to consultant. Staff submitted front end contract
documents with all LAP requirements and LAP construction checklist to FDOT
for review and approval. Permit exemption received from SFWMD.
• US 1 Bayside Pedestrian Bridge /Bayside Trail — Staff received 60% plans for
review and comment. Consultant provided draft bridge development report
(pedestrian bridge project).
• CR 905 Bike Lane Project - Amendment 1 to consultant task order to perform
additional geotechnical work is on December agenda for approval;
consultant /staff reviewing pavement marking options to attempt to incorporate
requests from Ocean Reef residents.
• No Name Key Bridge — Consultant reviewed plans, reduced scope of repairs to
essential items, worked with FDOT staff to finalize construction cost estimate.
Revised construction estimate is approximately $5.6 million.
• Doctor's Arm Culvert Repairs — Contract with C &W Pipeline approved; staff
waiting for input from FKAA on waterline repair prior to issuing notice to
proceed to contractor.
Project Management
• Conch Key Fire Station — Generator installed and wired to building.
• Marathon Courthouse — All handlers installed and being tied into electrical and
completing duct work. Drywall being attached to framing and some interior
painting being done.
• Freeman Justice Center Drug Court Offices — NTP issued Nov. 28 Blocking of
section of Thomas St. and demolitions to begin as early as Thursday Nov. 29
13
• Stock Island Fire Station — NTP issued Dec. 10 Adjoining road to be fenced off
to traffic and mitigation work to begin.
• Space Planning Facility Study - Approval of Contract with MBI /K2M on
December's Agenda
TDC Project
• Murray Nelson Theater Dressing Rooms — To be completed by December 1, 2012.
TECHNICAL SERVICES
We completed 298 work orders, hired new database administrator, rolled out new
computers, updated library computers, installed 30 Gigs of data to Alchemy, installed
new SQL environment for Miami, met with AT &T for U -verse for BOCC meetings, and
pushed out Microsoft updates
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
765
Office visits:
231
New clients:
53
Field visits:
13
Benefits Delivery at Discharge:
5
Transportation program:
Transportation calls:
314
Veterans transported:
130
Financial data:
The financial data for the month of November totals $254,980.05 and indicates the
amount of new revenue brought into Monroe County derived from claims filed by the
entire department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — OCTOBER, 2012
14
GROWTH MANAGEMENT REVENUE vs. EXPENSE: 2010, 2011, 2012, 2013
Account Number
Total
Revenue
FY'10
Total
Revenue
FY'11
Total
Revenue
FY'12
Total
BUDGETED
Revenue FY'13
Total Revenue
FYTD'12 as of
OCTOBER 2011
Total Revenue
FYTD'13 as of
OCTOBER 2012
REVENUE
Administrative Engineering
001 - 000000 - 341921 -SG
$2
$19
$7
$0
$750
$1
Boat Improvement Fund
157 - 347270- SP1347271 -SP
$668
$699
$674
$690
$1
$1
Building Book/Copy/etc.
180 - 369001 -GM
$8
$10
$8
$8
$348
$895
Building- Income from Permits /Applic
180 - 322005 -SG
$2
$2
$1
$2
$138
$391
Certificate of Competency /Contractor
180 - 322103 -SG
$160
$18
$158
$18
$90
$6
Code Compliance
148 - 341916- SG1148- 354001 -SG
$348
$532
$423
$470
$76
$67
Education Fees - Building
158 - 322005 -SG
$32
$24
$23,496
$0
$1
$3
Education Fees - Environmental
158- 322006 -SG
$2
$14
$14
$0
$1
$2
Environmental Mitigation
160 - 351400 -SP
$133
$155
$240
$170
$1
$9
Fire Marshal
148 - 341906 -SG
$45
$15
$18
$16
$1
$3
FloodPlain Review (sub- account of Bi
180 - 322005 -SG
-
-
$0
$4
$6
Flood Variance
148 - 341907 -SG
$50
$0
$50
$0
$0
$0
Historic Preservation
148 - 341913 -SG
$0
$0
$800
$0
$0
$0
Impact Fees
130 - 131 -132 -133 -134 -135 -136
$176
$163
$165
$125
$6
$20
Conservation Land Purchase (ROG0
158-341905-SG
$0
$0
$0
$0
$0
Marine Resources
157 - 62613- 343700- SP1157 -0000
-
$3
$1
$3
$0
$0
Planning Admin /Research /Copyletc.
148 - 369001 -GM
$1
$295
$1
$2
$100
$50
Radon /DCA
180 - 341904 -SG
$2
$26
$23
$26
$1
$5
Recovery /DBPR
180 - 341908 -SG
$2
$26
$23
$26
$1
$5
Wastewater
310- 000000 - 325100 -GM
$0
$0
$41
$0
$0
$9
Zoning /ROG0 /Environmental
148- 341905 -SG
$443
$471
$425
$440
$30
$76
Revenue Total
$4
$4,362,581 $4,181,802
$4,095,158
$357,981
$610,731
EXPENSES
Fund -Cost Center
Total Actual
Expense
FY10
Total Actual
Expense
FYI
Total Actual
Expense
FY12
Total
BUDGETED
Expense FY13
Total Expense
FYTD'12 as of
OCTOBER 2011
Total Expense
FYTD'13 as of
OCTOBER 2012
Boating Improvement - County$
157 -62613
$13
$106
$248
$401
$0
$2
Boating Improvement- State $
157 -62520
$292
$364
$218
$1
$0
$0
Building Dept.
180 -52502
$2
$2
$2
$2
$96
$88
Code Compliance
148 -60500
$1
$995
$1
$1
$41
$47
Comprehensive Plan
148 -51000
$380
$240
$202
$270
$0
$0
Environmental Resources
148 -52000
$280
$295
$355
$592
$13
$18
Environmental Restoration
160 -52002
$153
$158
$120,893
$170
$3
$3
Geographic Info. (GIS)
148 -50002
$209
$168
$172
$173
$6
$6
Growth Mg mt. Admin.
148 -50001
$464
$909
$434
$754
$14
$13
Planning
148 -50500
$990
$1
$1
$1
$59
$48
Planning Commission
148 -51500
$80
$81
$76
$82
$3
$3
Expenses Total
$6,167,503
$6,723
$6,266
$9
$238
$232
DIFFERENCE: REVENUE vs. EXPENSE
- $2,003,876
- $2,361,234
- $2,126,376
- $5,091,458.00
$119,324.32
$378
15
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year Comparison
Does not include " Boat Um provom ont Fund" Revenue
700
$610 ; 731
00
500
$400,000
$300,,000
$200,,000
$100,,000
0
Reen u Total
■ Tota I Revenue FYTD'12 as of OCTOBER 2011 ■ Total Revenue FYTD'13 as of OCTOBER 2012
16
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN I BY OFFICE
Three Month - Yearly Comparison
Does not include "Boat Im provem cnt Fu n d" Revenue
$450,00
0
$350,000 -
$366f882
$300,000 -
$250,000
$277f990
200,00
$150,000
$100,00
5o
dug -2011
.dug -2012 Sep -2011 Sep -2012 Oct -2011
Oct -2012
■ Upper Keys
$162,733,391
$71X2.34
$96
$130726.54
$92
$10505.62
■ Middle Keys
$202
$122
$154,088,19
$95
$160
$162
■ Lower Keys
$24
$21
$27
$24
$103
$147,412.52
TOTAL
$390,376,26
$ 215753,07
$277
$25 0 ) 134,88
$356,881.77
$415,867.33
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year Comparison
Does not include " Boat Um provom ont Fund" Revenue
700
$610 ; 731
00
500
$400,000
$300,,000
$200,,000
$100,,000
0
Reen u Total
■ Tota I Revenue FYTD'12 as of OCTOBER 2011 ■ Total Revenue FYTD'13 as of OCTOBER 2012
16
k , rJ[01LIII ] :Well J ►1 W CIlITG ETA I M E I L ri FA 0Ext14kyj140 11
October 212
Upper Keys
$'145,846
Middle Keys
$162
(TICS (IFFICF,
GIS Projects - Data /Map Requests /Technical /Programming
- Building Stock Data — Witt Associates
- USFWS Focus Areas — Cat Deed Restriction
- USFWS Focus Area —The Nature Conservancy
- TierAmendment — Maps — Planning
- Toppino FLUM Amendment - Planning
- TDRC — Volume A — Mapping — Surrounding Property Owners
- MIAI Boundary — USN — Ashley Monnier
- ArcGIS Server Configuration
GIS Addressing
10 Address Assignments
MARINE RESOURCES OFFICE
Channel Marker Program:
Lower Keys
$147A13
17
Ohannel Ia rke r Buoy Replacements
_0
l�
16
14
1 Ice 1
11
9
r
1 4
Nov Dec J Feb i�cl7 April i�i1 ` t a%, Ttjile Ttj1� _� tj2 tISt ept Oct
- soil 21-
M onth
November 2011
Marker/Buoy Replacement i
$0.00
December
$0.00
January 2012
$5,000.00
February
$11,574.00
March
$1,325.00
April
$2,675.00
May
$11,438.00
June
$6,897.00
July
$17,539.00
August
$5,988.00
September
$11,380.00
October
$3,663.00
Total
$77,479.00
Derelict Vessel Program
18
Derelict .?e s s e1 s Removed
1
1 14
8 8
7 7
4 6
, 1 1 E . I 1 1 3 3 2 4
N o %- Dec ?air Feb March April l ,. une Jul'.. A uLj S ept Oct
Ij
Month
November 2011
Derelict Vessel Removal
$12,700.00
December
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$13,242.00
April
$13,170.00
May
$3,500.00
June
$14,439.00
July
$43,000.00
August
$32,984.00
September
$24,490.00
October
$2,500.00
Total
$207.327.00
19
Vessel Pumpout Program:
Number of Pumpouts
160
140 147
1 -'2 0 139 136 132
100 125 11251 117
80 9:6
60 63
40
20
0 0 1 231
J 1111e . T tj 1%. �- tj L )r S q)t
N o v D ec J Feb an March Apr il �
Nla-,- Oct
-?Oil 2012
Sewa Removed (g al. )
6000
5000
4000
1000
0
Nov, Dec Jan Feb March Nla,--,,: June LItil-,: A u L,- e 1 ) t Oct
--)Oil 2012
CODE COMPLIANCE DEPARTMENT
20
1600
1400
1200
1000
800
600
400
200
0
4 �� a{ .
TOTAL NEW CASES TOTAL INSPECTIONS COMPLETED
450
400
350
300
250
00
150
100
50
0
New Cases 128 Inspections 1199
i
i
i
230
{ 164
39
FLJ TOTAL NEW CASES
TOTAL INSPECTI
COMPLETED
U INSPECTIONS COMPLETED
BY INSPECTOR
CASES HEARD BEFORE
SPECI .L MAG I STRATE
A�
` O .
Upper Keys Office New Cases — 39 Inspections Completed - 411 SM - 1
21
700
600
5
400
1
0
625
191
108 1108
55 g 7 � � 1720 40 1 6I 18 168
NEW CASES BY INSPECTOR
TOTAL INSPECTIONS
COMPLETED
I NSPECTIONS COMPLETED
BY I NSPECTOR
CASES HEARD B E FO R E
S PE CIAE IlfMAC I STRATE
(a `'
Cx
q <p
Middle Keys New Cases- 55 Inspections Completed -625 SM- 18 CEB New Citations -16
Citations Issued -8
180
160
140
120
100
0
0
40
0
0
C. P
-
TOTAL NEW CASES
NEW CASES BY INSPECTOR
TOTAL INSPECTIONS
COMPLETED
NSPECTIONS COMPLETED BY
INSPECTOR
22
Lower Keys New Cases -34 Inspections Completed 163 SM 0
23
BUILDING DEPARTMENT
M NF E COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT TMENT - PLAN REVIEW TIVITY
Fiscal Year Comparison
include only Pons or soil Reviews for building, electric, plumbing, mechcinicoflgos
M NR E COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT TMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
0 1 000
1 564
2 0,000
15
10
5
2
0
Oct 2011 - Sept 2012 Oct 2012 - Sept 20132
■ Building 12882 1630
■ Electric 4132 494
Mechanical L p 1307 190
■ Plumbing 7243 644
T TA 25564 295
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
24
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, Completed ........................................... ...............................
1
Appeal to Planning Commission, In Progress .......................................... ...............................
1
Alcoholic Beverage Permit, In Progress ................................................... ...............................
3
Conditional Use, Major, Permit, Applied ................................................. ...............................
1
Conditional Use, Major, Permit, In Progress ............................................ ...............................
1
Conditional Use, Minor, Permit, In Progress ............................................ ...............................
1
Conditional Use Minor Deviation Applied ............................................... ...............................
1
Conditional Use Minor Deviation Completed .......................................... ...............................
1
Conditional Use Minor Deviation In Progress .......................................... ...............................
2
Conditional Use, Time Extension, Applied .............................................. ...............................
1
Conditional Use, Time Extension, Issued ................................................. ...............................
6
Public Assembly Permits, Applied ........................................................... ...............................
1
Public Assembly Permits, In Progress ...................................................... ...............................
1
RoadAbandonment, Applied .................................................................... ...............................
1
RoadAbandonment, In Progress .............................................................. ...............................
3
Variance, Administrative, Completed ....................................................... ...............................
1
Variance, Planning Commission, Completed ........................................... ...............................
1
PermitReviews ........................................................................................ ...............................
133
VacationRental, Applied .......................................................................... ...............................
6
Vacation Rental Mgr. License, Applied ................................................... ...............................
4
Vacation Rental Mgr. License, Issued ...................................................... ...............................
2
LUD Map Amendment, In progress ......................................................... ...............................
2
MCC Text Amendment, In progress ......................................................... ...............................
15
MCCText Amendment, Completed ......................................................... ...............................
4
ROGOExemptions, Applied .................................................................... ...............................
1
ROGO Exemptions /Denials, Issued .......................................................... ...............................
2
Request for Research Applications ........................................................... ...............................
1
Pre - Application Conferences .................................................................... ...............................
1
Lettersof Understanding ........................................................................... ...............................
1
Historic Preservation Committee Applications ........................................ ...............................
2
ADMINISTRATIVE MEETINGS
Development Review Committee — 1 meeting, 4 items
Planning Commission Meeting — 1 meeting, 1 item
COMPREHENSIVE PLANNING - MITCH HARVEY
Attended Development Review Committee meeting .............................. ..............................1
Attended 7/50 Regional Sustainability Workshop .................................. ..............................1
Attended Affordable Housing Advisory Committee (AHAC) meeting .. ..............................1
Prepared staff presentation for AHAC ..................................................... ..............................1
Prepared Draft Disaster Housing Strategy ............................................... ..............................1
PreparedDraft CIE Update ...................................................................... ..............................1
Prepared Draft Public Facilities Capacity Report .................................... ..............................1
25
Staff Review of Draft CP Amendments ................................................... ..............................2
Prepared Moore FLUM and LUD DRC Staff Reports ........................... ..............................2
Prepared Renaissance Farms FLUM and LUD DRC Staff Reports ........ ..............................2
Attended Florida Housing Finance Corporation workshop in Tallahassee ...........................1
Teleconference with Keith & Schnars ..................................................... ..............................1
Reviewed Keith & Schnars Invoices ....................................................... ..............................2
Responded to E -mails and phone calls .................................................... .............................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
CATEGORY:
Site Visits
CodeEnforcement Referral ..................................................................... ..............................4
Tier Designation Reviews ........................................................................ ..............................2
Permit Application Site Visit [est] ........................................................... ..............................9
Permit Inspections /Final Bio Inspections ................................................. .............................49
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS
Code Enforcement Assessment Memo .................................................... ..............................3
GISMap- Assorted .................................................................................. ..............................3 0
Interagency Coordination - ACOE /DEP /FWS /FEMA .............................. ..............................4
Letterof Understanding ........................................................................... ..............................1
OTHER:
Permit Application Review /Assessment -Plan Reviews by Bio ................. ............................255
MEETINGS
Comp Plan /EAR Review meetings .......................................................... ..............................1
ConstructionIndustry Meeting ................................................................ ..............................1
Plan Review Process training -All bio staff in attendance ........................ ..............................2
Climate Compact Steering Committee mtg ............................................. ..............................1
7/50 Regional Planning Roadshow .......................................................... ..............................1
DRC......................................................................................................... ..............................1
PlanningCommission .............................................................................. ..............................1
OTHER:
Phone Calls [ Estimated] .............................................. ............................... ............................800
Front Counter Walk Ins [Estimated] ........................... ............................... ............................120
26