Item C15BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:, -December 12, 2012 _Mvision: Public Work s/Engi r -
Bulk Item: ,Yes X N0 -- Department: ep rtment: En ieer !Series
Staff Contact Person/Phone #-. Judy Clarke X4 29_
AGENDA ITEMWORDING: Approval of amendment one to the task order with EAC C nsultilig,
Inc. for design and permittincy services for the CIS 905 bile lane project to add additional gec t l ica.l
ngineenng services to the scope of services. The additional services result in a fee increase of
13,87 .80.
ITEM BACKGROUND: Residents .i. Key Largo and Ocean Reef have expressed. interest in havina
bl c lanes on CR 905 and the Ivey Largo Chamber of Commerce and the Ocean Reef Community
Association passed resolution Supporting) construction of bilge lames along CR 905 (from MM. 106 t
Ocean Reef'. f. The design is proceeding and it has been det rinined that additlonal geotechnica.l
engineering is needed to complete the design of the bike lanes.
PREVIOUS RELEVANT BOCC ACTION: The BOCC approved the On Call Professional
.Engineering Services contract with EAC Consulting, Inc. at the January 2010 meeting. BOCC
approved negotiating a task order for desigm and perrni.tfi.ng services for the CIS 905 Bike Lane project
at the February 2012 meeting_ The BOCC approved the task order with EAC Consulting, Inc. for
engineering design and. per-nitting services at the April 2012 meeting.
ONT' A T/AGRE NT C HANGF-',: Add geotech-mcal e.ngIneeri .g servi.ecs as described in
the ai .ejAment; e xtend the term cif t1ie task order unt11 April l 3.
STAFF RECOMMENDATIONS: Approval as requested above.
TOTAL COST: S2 ^ 8 . 2 ]'N DI CT COST: -BUDGETED: 'Yes No
I IF'F 14 NTIAL CIFL CAL PREFE1 }E. N/A
C OST 'ir ('COUNTY: 2 8, 98.42 SOURCE OF FUNDS: .l District 3 Transportation Impact F es
REVENUE PRODUCING. Yes
APPROVED Y: County .A.tty
D C UNIENTArTICIN: Included
DISPOSITION:
---.-
R.evis d 7r0
'No AMOUNT PER MONTH Year
OMB/P c.basmg Risk Management
x .Not Re lulrcd
AGENDA ITEM
MONROE COUNTY BOARD D COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: BAC Consulting, Inc.
Contract
Effective Date: April 18, 2012 - -
urtio Date:
Contract Purpose/Description:
Amendment to the Task order for design and penyfitting services for the C
Lanes to add geotechnical engineering services related to the des
•
The work will be ceded by District Three Transportation Impact Fees- the additional work
7
results in an additional fee of $13,876.80
Contract Manager: Judy Clarke
(Name)
for BOCC meeting on Dec. 1, 012
32 Bn 1neen # 1
(Ext.)
Agenda Deadline: November 27, 2012
CONTRACT C077
Total Dollar Value of Contract: 78,33 8. 2 CuiTent Year Portion:
Budgeted? Yes,X� No Account Codes: -
County match:
ADDITIONAL COSTS
Estimated ongoing Costs: /err For:
(Not included in dollar value above) e . maintenance, utilities, janitorial, salaries, etc.)
CONTRACT TRACT REVIIEW
Changes Date out
Date In Needed Reviewer
Division Director Yes[j No[:]
YeSE] Noo
. M . B . Pur as ing Yeso No
noun {//iy; �] �} J : iJ S YeSE]No F71�; .. y
do
3CS u,Y.
v
Comments:
I i X l3 LJ - Wia•rr in A ON W4 �p ifti 7 Z z I"'—
.-46TJ- s & V L I I I i-,UV14k;U Lt L tIV1 I JL%,Y fFZ
AMENDMENT ONE To THE TASK ORDER o ON CALL PROFESSIONAL
SERVICES Tvl EE MONROE COUNTY AND EACCONSULTING, INC.
FOR
CR 905 BIKE LANES PROJECT DESIGN
THIS TASK ORDER AMENDMENT IS ENTERED INTO BY Monroe County hereinafter
referred to as the "Cou ntY, and E C Consulting, Inc., its successors and ass ig ns
hereinafter referred to as `Cons ltanf'. The amendment is effective as of this 1 day
f December,2012,
Article i1 scope of Basic services, Paragraph 2.1 .1 is amended as flirt
The CONSULTANT will perform additional geotechnical engineering and material testing
services for the COUNTY as described in Attachment 1 to this amendment.
Article V11, Paragraph 7.1 1s amended to include the following:
The Consultant shall be paid monthly on a time and material basis as described in
Attachment 1; the additional not to exceed amount of $13,876.80 will apply for the
additional services.
All requirements of the original task order and this amendment shall be completed no
later than ARM 3.0� �.
All other terms and conditions of the Contract For on Call Professional Engineering
Services dated January o, 2010 and the Task Order dated April 18, 2012 remain in
ff et.
REMAINDER of PAGE LEFT BLANK
CR905 Bike Lanes
Arad I Task Order.
Dec. 12, 2012
Page I of
I N WITNESS WHEREOF, each party caused the Task rd r to be executed by Its duly
authofted representative.
Consultant
Ff4C Consulting, Inc.
. ............. .............. ...... . .
Signature Date
(SEAL)
Attest; AMY HEAVILIN, Clerk
w
Deputy Clerk
Date:
Witness;
Sign rLIVDate
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, STY, FLORIDA
MONROE COUNTY ATTORNEY
4PW AS TO FORM:
4 Ea-w Emma njjr. I ch;, at", fIE �f 1
ASSISTANT COUNTY ATTC)RNEY
Date.-.
a
Bike des
d t Task Order,
Dom. 1 , O1
Page 2 of 2
ATTACHMENT I
EAC CONSULTING,, INC
EAC Consulting., Inc.
November 2 x 2012
Judith S. Clank, P.E.
Director of Engineering Services
Monroe County Engineering
1100 Simonton St, Room 21
Key Invest, FL 33040
: CR 905 Bile Lanes Project - Geotechnical Materials Testing
Supplemental Service N. 1
EAC Project I.09020.SDOl-02
Clear Ms. Clarke;
REV. 0 1
EAC Consulting Inc. EAC is pleased to submit this supplemental fee proposal to Monroe County
Engineering for civil engineering services on the above referenced project.
Further to our comments resolution meeting held on October 1$, 2012 it was agreed that Limerock
Bearing Ratio (LBR) tests be conducted within the limits of the project to determine if the existing
material an -site has sufficient strength to avoid the need for limerock stabilization of the subgrade.
In the event that line ro k stabilization can be eliminated from this project through testing and
analyses as proposed within this scope of works, the County could potentially realize significant
cost savings in subgrade stabilization costs, maintenance of traffic costs, and existing asphalt
restoration costs.
Our services on this project will be supported by the following sub -consultants:
Win enter Laboratories, Inc, WL — Geotechnica! Engineering and Material Testing
The anticipated scope of work is shown in Attachment 1. EAC will be providing coordination
services with WL and will analyze the test results for incorporation within theon-going design of the
referenced project.
Please feel free to contact me (hhiggins@eacconsult.com) if additional clarifications are necessary.
Sincerely,
EAC Consulting, Inc
Huntley Higgins, P.E.
Senior Civil Project Manager
File
Mike Ad if , P.E.
815 NVV57Avenue. Suite402 Allami_ FL 1 [,Phone, 0 - 4- Fax- 0 - 4- Ol ww%v_ con ult. on qCA#7011
ATTACHMENT 1
SCOPE of SERVICES
Back -ground
Monroe County has requested that EAC Consulting, Inc. (EAC)., provide a fee proposal to
undertake material testing related to the design of five-foot (5') wide bicycle lanes located within
eight -foot (8') wide roadway shoulders along CR 905 from Ocean Reef, south to the intersection
with US 1 (approximately 10.5 mi.) in Key Largo, Monroe County, Florida.
Accordingly, the following project tasks are required to undertake the requisite professional
engineering services for the project are described as follows:
TASK 1: GEoTECHNICAL ENGINEERING AND MATERIAL TESTING
Task 1.1 Project Management and Coordination
EAC will provide Project Management and Coordination Services that will comprise of contract
administration, preparation of invoices, coordination of sub consultant's work, and monitoring
the progress of the works associated with this proposal.
Task 1.2 — Li rock Bearing Ratio L i Test
FIII - 14- Includes laboratory testing by a certified FDOT/ACI Aggregate Technician, sample
preparation, Gradation, Testing, and a typed report with LBR graph and moisture curve.
Task 1. -- Sieve Analysis (Gradation)
ABTA C-1 3, FDOT, F-AA F-1 1 T-- Includes; Includes laboratory testing by a certified FDOTAI
Aggregate Technician, sample preparation, sieve analysis testing and a typed report.
Task 1. T- Qualified Sampler & Equipment
Provide the services of a CTQP FD T Qualified Sampler to obtain aggregate samples for
laboratory testing. Logs of sampling hours and activities will be documented in a report. Provide
the services of a qualified heavy equipment operator to dig out samples out approximately forty-
four locations along a 10.5 mile strip.
Task 1. — Recommendation Report
Provide a report summarizing all test results. Provide specific recommendations on whether the
-foot bike path and the --foot shoulder as shown on the typical section can be constructed with
or without the need for 1 2-inch stabilization and that the material to depth of 20-inches below
existing grade meets a minimum of LBR- o for entire limits of the project. In addition, the
recommendations will include any specific subgrade and site preparations that may be required
by the contractor, if any. Report will be signed and sealed by a Florida registered Professional
Engineer_
Task 1.6— incorporation of Test Result in construction Documents
Based on the results of the above, EAC will incorporate the recommendations within the
Construction Documents.
FEE PROPOSAL ASSUMPTIONS AND EXCLUSIONS
The aforementioned scope of services assumes that-
1 - No Electrical Engineering Design Services are included in this proposal.
2. No Post Design Services are included in this proposal
3. Fees related to permit applications, permit variances, etc, will be provided by the
County.
Y
. No light of Way takes are required.
. The County will provide A-Builts where available for utilities within the project limits
that are owned and maintained by the County.
. Utilities shown on the plans will be limited to those identified through Sunshine State
One Call of Florida and those which have been provided via As-BuiltAs-Builts from Monroe
County.
7. No underground subsurface utility engineering SUE) exploration services are included
in the basic scope of services
. N o Roadway Traffic SignaIi ation Is included in scope of work ervi ces.
. No de -mucking design, plans and specifications is included in the scope of work.
10. Front end documents for the bid package will be the responsibility of Monroe County,
Y
however, EAC will review the front end specifications for applicability to the project.
11, No Pavement Design Services are included in scope of work. Bike Lanes will be designed
to match existing pavement structure provided there is no damage or failure to the existing
pavement. If the need for a pavement design because necessary, EAC will advise Monroe
County Engineering accordingly_
1 . No Mitigation Plans are included in the base scope of work/services.
COMPENSATION
Prime Consultant Compensation will be based on a time and materials is basis with net to exceed
amounts for the tasks. Negotiated rates per staff classification will be utilized for invoices including
staff hours for respective staff. Invoices shall include all reimbursable expenses within the
invoicing period- Sub Consultant Compensation will be billed as a direct expense on invoices.
Basic Services:
Task 1.1 -Project Management/Coordination $11740.00
Task 1.2 - Limerock Bearing Ration (LBR) Testing $ 3,575.00
Task 1.3 -Sieve Analysis (Gradation) $ 17485.00
Task 1.4 -Qualified Sampler &Equipment $33000-00
Task 1.5 - Recommendation Report $ 500.00
Task 1.6 - Incorporation of Test Results in Construction Documents $ 3,076.80
Reimbursables 500.00
Basic Scope Total $135876.80
TASK ORDER FOR ON CALL PROFESSIONAL SERVICES
MONROE COUNTY AND EAC CONSULTING, I C�
FOR
CR 905 BIKE LADES PROJECT DESIGN
In accordance with the Continuing Contract for On Cali Professional ional Eng ineering
Services made and entered on the th
day of January 2010 between Monroe County
hereinafter referred to as the "County" and EAConsulting,In . hereinafter
2"Consultant"whereservices referred to
design . vices are flow d If construction costs do not exceed
$210007000.
All terms and conditions of the referenced Contract For On Cell PrOfeSSion@1
Engineering Services apply to the Task Order, unless the Task order modifies
n Article
of the Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
This Task Order is effectiveon the 1 th Day of April, 2012-
ArticlO 11 ScOPe Of Basic Services, Paragraph 2.1.1 is amended as follows -
The scope of services for the County Road (CFI) 905 Bike Laney project will include
completion of design for construction and any required permitting to construct five foot
wide (minimum) bike lanes on CR 905from US I in Key Largo to Ocean reef in Dorf
Key Largo (approximately 1- miles),
The Design for Construction shall include. but shall not necessarily be limited to, plans
and spedliGation,5 which describe all systems, elements, details. components, materials,
equipment, and other InfOFMation necessary for construction. The Design for
Construction shall be accurate, coordinated and in all respects adequate for construction
and shall be in conformity, and comply, with all applicable laxu, codes permits, and
regulations. Products, equipment and materials specified for use shall be readily
available unless written aUthorization to the contrary � pry is given by the Cnty,
Details of the scope of services are outlined below and included in the Consultant's
proposal that is attached to this task order as Exhibit A.
1-0 DESIGN DEVELOPMENT
The Consultant will evaluate existing adi c rat environment and Habitat and provide
design that eliminates or mini-mizes -impacts to the SUrrounding environment and h bit t.
2.0 CONSTRUCTIONDOCUMENTS PHASE
.1 The Consultant shall prepare, for approval by the County. Construction
Documents consisting of Drawings and Specifications setting fort) in detail the
requirements for- the construction of the project. Construction documents shall conform
to the stand2rds contained in the folio"ling:
Florida Department of Transpoilation Roadway r Plans Preparation
Manua)
R905 it-e 1..;uws
l':AC CJc%nsultin , Inc,
Pacic1cif5
htt JAvwv).dot.stat .fi. us/rddesjqnIPPIVJ M nu I1PPI . shtrn
2. Florida Department rtment f Transportation Design ign Standards
hit _*JIvA w. dot. state.fl.uslr i n/Desici.nSta n da rdS/St2 nd a rds. shtrn
- Florida Department of Transportation Manual of Uniform Minimum
Standards for Design, Construction and Maintenance for Streets and
Highways htt :{/ ww.dot, t te.fl.tis/rdd si n Fl rid re nh o FG . htr
. Florida Department of Transportation Surveying Procedure
h ttio JlvNqwZdot. sta te.fl_u ro ce d u rg I p c uni e n tgfn ro CO d Li rgknJhI S o 0 3 0 1
01-Rdf
. Florida Department of Transportation Drainage Manual
htt : wwr dot. t te.fl.Li /rd esif n/dr/file 0 Dr iii M n 1. df
. MUTCD
htt -_/I uto . fhwa . d ot. o f
'. American Disabilities Act
htt -llww2.dot. t te.fl.0 r ceduraIdo u ent r edure /b'fn 0 00
. Florida Department rtment of Transportation Flexible Pavement Design Manual
htt : W w.dot. t te.fl.usj� er ent i-ig em nt/P L]C Tl 1 S. htm
. Florida Statute
htt p JNvoi .I ea. -state. fl. u s /Statu tes/ 1 n d ex. cfm?M o d e = V i %20Stat ute S &Su
b m e n u = 1 &Tab = st-2 tu te s&CFI D-1 �TO K E N = 8 0 9 8194
.. The Consultant shall provide Drawings and applicable Technical for the County"
review
2.3 Upon completion of the Construction Documents Phase, the. Consultant shall
proide Construction Documents for the Count 's approval. Upon a pro 2l by the
County the Consultant shall provide the County up to 5 sets of Construction Documents
that have been signed and sealed by the Engineer. The Consultant shall also provide
an electronic version of the construction decuments. The ConKlllant shall provide an
.nIsfirnato of anticipated construction cost in accordance with the construction
development phase.
2.4 The ConSUItant shall assist the County in the preparation of the necessary
bidding information for the production of bidding forms; the Conditions of the ontr@cis,
and the forms of Agreements gent between the County and the ContractoFs by providing
supporting -information as to the projects scope, bid items, estimated quantities and
construction duration. The County shall prepare SIC ridding Forms, Conditions of the
Contract, and Forms of Agreement.
2.5 The Consultant's construction documents ln, specifications} etc) will conform
to all codes and regulations f the federal government, county: state, municipalities,
agencies and state departments, in effect at the date of this Agreement, and shall be of
such completion as to be acceptable for review and ruling by said agencies when
permits it are applied for. The Consultant shall use due care in determining permit
requirements ent and shall meet with regulatory agericies as necessary to coordinate
CR90� Biko 1,nnct,
specific permit requirements. The Consultant shall document all meetings and
conversations with said regulatory agencies. If permits are denied for incompleteness Of
for lack f following said codes or regulations, or permit requirements, then the Engineer
will conform the construction documents in such manner to receive permits upon such
plans. Work required by the Consultant to conform documents to federal, state, city,
county, or agency specifications to allow thenn to be approved shall be completed at no
charge or cost to the County, unless said requirements are changed during the course of
the project.
2.6 The County shall be responsible for the timely submittal of all permit ppliati-on
fees.
2.7 At the % and 100% design phases the Consultant shall provide drawings and
other documents which depict the current status of design for the County's review and
information. The Consultant shall provide an estimate of anticipated construction costs
and construction schedule.
2.8 As needed, the Engineer will provide clarification and answers to questions from
prospective bidders during the construction bid process. Answers will be provided in a
timely manner in order to facilitate bidding.
3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS
To satisfactorily perform the Construction Docurrients phase requirement, the
Engineer must complete the tasks set fortis in horns 3.1 through 3.4.
.1 Construction Plans — This nit of, at a minimum, Key Shoot, Summary o
Pay Items and Quantities, Drainage Map, Project Layout, Plan and Profile sheets,
Typical Sections, Detail sheets, General dotes, Traffic Control Plan. Construction plans
lull be in accordance with FD 1- Plans Preparation Manual,
3.2 Specifications — For general specifications, FDOT Specifications will be used.
Comprehensive, abbreviated methods} materials and systems descriptions in tune with
the drawings will be developed as necessary with Technical Special Provisions.
3.3 Schedules — Prepare an estimate of the Construction Time.
3.4 Estimate of Construction Cost — Estimate of anticipated cost in accordance
with the Construction Documents.
4pO CONSTRUCTION COST
Contemporaneously with the submission of the Design, the Consultant shall submit to
the County in writing its final estimate of the contractor's anticipated bid price for
constructing the Project. Once submitted, the final anticipated price estimate shall be
adjusted by the Consultant to reflect any increase or decrease in anticipated price
resulting from a change in Design.
.1 The onstructi n Cost shall be the total estimated bid cost to the Gounty of all
elements of the Project designed or specified by the Engineer.
CR905 Silo: t_.,ancs
LAC Coil I!It 1I1.
April 18,2012
I' a or 5
4.2 The Construction Cost shall include the cost at current Fnarket rates of labor and
materials and Equipment designed, specified, selected or specially provided for by the
Engineer, plus a reasonable allowance for Contractor's overhead and profit.
4.3 Construction cost does not include the compensation of the Consultant and the
sub -consultants, the costs of land, rights -of -way, financing or offer costs which are the
responsibility of the County.
4.4 The Engineer agrees that, should the bid for construction of the project Oxceed
its estimate by ten percent 10% or more, it will redesign, redraw or rebid, at no
additional cost or expense to the County, until the bias are within the stated limits.
Construction Phase services will be included In future task orders.
Article V11, Paragraph 7.1 is amended to include the following:
The Consultant shall be paidmonthly; the following not to exceed amounts will apply for
each task. -
Task 1 ; Pre -Design Services $1103443.70
Task 2- Design Development (30% Phase) 56)139.00
Task 3; Construction Documents Sergi +100% Phase) .
Task . Environmental Assessment/Coordination $ 6Y985.46
Reimbursable Expenses
Total
,e
99
$2641521-62
Article IX Miscellaneous, Paragraph 9.29 Federal Highway Administration
Requirements do not apply to this project.
All requirements shall be completed no later than January 31, 2013.
REMAINDER OF PAGE LEFT BLANK
13 . ` PSL[Ititlg, hK.
April 1 , 2012
Page 4 1x
IN WITNESS WHEREOF, each Party caused the Task Order to be executed by its duly
authorized representative.
Consultant
EAC Consulting,
Signature Date
Date -
Witness:
�Jgniature` Date
BOARD OF COUNTY COMMISSIONERS
OF MO ROE COUNTY, FLORIDA
by:
Mayor/Chairmarr
CR905 Rik e Lanes
EAC Consulting, Inc.
Aprii 18, 2012
Page 5 of 5
, H I.BT
k_Oil_,
Yr A
1EA^r=m0%0*�
E C Consulting, Inc.
March 29, 2012
Judith S. Clarke, RE,
Director of Engineering Services
Monroe County Engineering
100 Simonton St, Room 216
Key West, F L 33040
Re: CR 905 Bike Lanes Project
EAG P roject N o. 09020, S DO -02
Ms. Clarke;
RE .o
E C Consulting Inc, (EAC) is pleased to submit this fee proposal to Monroe County Engineering for civiLengineeriag
servfces on the above referenced project. EAC will provide coordination, design, preparation of construction documents
(plans and specifications) and generai civil engineering permitting services rebated new brace lanes on CR 905from US-1
in Key Largo to Ocean Reef in North Key Largo.
Our services on this project wM be supported by the following sub -consultants:
* Consulfing En �n erir Science lnc, ES j - Environmental Assessment) Environmental Permitting
* FR Al van and Assc6ates LEBA- Surveying and € appin
* HR Err in erin Sewic s3_Ing. HRE —eotechni al/Subsurface Soil Investigative Engineering
The anticipated scope of work is detailed within Attachment I and summarized in Attachment 2, We are, of the
understanding that the work will be designed to cornp�y with the jurisdictional Florida Department of Transportation
Standard Specification and documents.
Please find enclosed the Nlowing attachmentsto this scope of servIces definition corr sponden -
I . Attachment 1 : Scope of Services
. Attachment : Fees I Hourly Breakdown
. Attachment T Preliminary Design Schedule
We look forward to this opportunity to work with Monroe County Engineering. Please feel tree to contact me
(gmendez@eacconsult.eom) if additional clarifications are necessary.
EAC Consulting, In
Michael Adeife, RE.
'ice President of Civil Engineering
o.o: File
Gregory Mendez, P.E.
815 NN 57Avenue, Suite 402 Wami, FL 1 [ Phon : 0 - 4- I Fa = 0 - 4- 1 wv,% . e wnsu t_oom ICA# 7011
ATTACHMENT 1
SCOPE OF SERVICE
Background
Monroe County has requested that E C Con a ing, Inc, (EAC)., provide a fee proposal to undertake requisite
professional services rebated to the design of five-foot (5) wide (man)b� y le lames along GIB 905 from Ocean Reef.,
south to the intersection with US I (approximately 1 . mi)in Key Largo, Montoe County, Florida.
Accordingly, the following project tasks are required to undertake the requisite professional engineering services for
the project are described as follows:
TAB 1: PRE-DSIGN ENGINEERING SERVICES, GEOTECHNICAL EXPLORATION AND TOPOGRAOHIC
SURVEY
Task 1.1 Project Management
E C will provide Project Management services that will comprise of contract administration, preparation of invoices,
coordination of project staff and other sub consultants work, monitoring the projects progress and project costs
during the projects duration.
EAC will coordinate a project kick-off meeting with sub consultants after receiving a notice -to -proceed for this project.
The purpose of this meeting will be to initiate the project; which includes identifying project protocols, establishing
coordination between EACJ and sub -consultants, as weii as to request and collect all available data and documents
from all available sources regarding the CR 905 ROW/Roadway.
Task 1. — Meetings
E C will attend a maximum of 4 Coordination Meetings with County agencies or departments and permitting and
regulatory agencies to discuss and r68olvn pet n nt project related issues.
Task 1. — Field 1 Site visits
uhseguentto the project kick-off meeting, E C will schedule one additic a� field site visits as foil wsi
Wth the project Team to discuss; review and familiarize the team with project conditions, identify
coordination items and issues as well as developing a project lmp�ementafion plan that addresses all data
collection and engineering design needs of the project, �n addition, this field visit should serve to facilitate
the design to m's familiarization and understanding of any unique characteristics that may exist.
Task 1.4 — Topographical Survey and Flapping
These services will he provided by EAG's sub consultant F.R Aleman & Associates, iates, Inca FR 5 . These services will
comprise tho undertaking of a full topographic and boundary surrey that meets Wimum Technical Standards according
to the Florida Administrative Code (FA , Survey will provide specific information required to undertake the requisite
professional engineering analyses and design services.
Upon the substantial completion of this task, the developed survey will be provided as a deliverable to the Gounty for
review purposes, Upon the review, the County shelf provide comments as necessary which may be incorporated as
updates to the developed survey.
Task 1. — Geotechnical f Soil Investigations
These services will be provided by E C's sub conRdfant HR Engineering Services, Inc. Ha E . Services will include
detailed and certified gent ohnical report that inn es specific information required to undertake the requisite
professional engineering analyses and dt-o serkes. The ( port must document the suitability of the proposed site for
proper storm water run-off dissipation. The report will contain at a minimum, SPT Borings (8 feet deep), soil
cIssifcat ion, sail stratification, siI testing to ensure that the proposed site is free from aggressive soils, plastic soils and
chemicals, a determination of measured groundwater levels, normal seasonal high groundwater levels, etc. The SPT
borings shall be located as follows: 1) from Ocean Reef to appro cl te�y I mile south of the intersection with Card
Sound Road (2.6 miles = 15 borings), the borings shall per performed at 1, 0 ` int al (staggered about the roadway),
2) from a point approximately I mile south of the intersection with Card Sound Road to a point approximately 1.9 miles
north of the interseGtion with US I (approx., 6.15 miles = 34 borings), the borings shall be performed at 1, ' intervals
(staggered about the roadway s and for the final 1.9 mil (From the intersection with US I nMh), no borings shalt b
performed under this contract. It is understood that the County shall provide boring test results for this segment.
The geotechnical scope of work will also include 10 soil percolation tests, and M double ring infiltr m t r tests for
determining the surrounding soil's ability to absorb storm water runoff. This will be used to assess drainage impacts due
to ft addition of impervious surfaces (bicycle lanes).
Upon the substantial completion of this task `
sk` the developed geotechnical investigation report (and recommendations) will
be provided as a deliverable to the County for review purposes. Upon the review, the County shall provide comments a
necessary which may be incorporated as updates to the report.
Task 1. — Utility Coordination
EAC shall contact all existing utility owners, as identified by Sunshine State One Cali of Florida SS F based on the
project limits. EAC will request copies ofas-built inforrnation related to facilities located vath'M the project limits.
Task 1, — Preliminary Environmentall Assessment
EAC, through its sub consultant Consulting Engineering & Science, Inc., shall conduct a field review of the project
limits to verify the field survey and topography for potential wetland impacts. This task only includes the delineation of
wetlands to be impacted by the proposed bike lanes. This review shall be coordinated with USAGE and SHMID. This
task will provide EAC with a summary of findings, documenting observations and potential concerns that must b
considered during engineering design,
Task 1.8 — [Data Collection & Review
EAC shall coordinate with applicable Monr o County departments and divisions to obtain all records of infrastructure
works including but riot limited to existing plans, As -Guilts, record drawings, studies, reports and any pertinent data that
may impact or facilitate the proposed design services. This may include, but not be limited to roadways, drainage
systems, traffic signals, etc.
TASK : DESIGN DEVELOPMENT % PHASE)
This work ii) include the engineering design analyses and preliminary plans necessary for the proposed bicycle lanes
along CR 905. All design work shall be in compliance with the Florida Department of Transportation F T Standards,
MUTC , Florida Green book. Monroe Counter Engineering Standards (whore applicableapplic;able and available), Florida
Administrative Code and all other requirements identified in the Task Order.
It is anticipated that the County MH provide EAC with one set of consolidated comments regarding the 0% design
devel'opment documents. EAC will schedule a comment resolution meeting with the County, as necessary, to ensure that
the latent of the comments is cleky understood. It is anticipated that prior to the commencement of the 1 %
Deliverable Phase, all comments are resolved for incorporation into the final construction documents.
AC will prepare puns; profN s, cross sections, details and notes for the project including- Summary of Pay )terns,
Drainage Structures (as applicable), protect signage and striping.
The 0% [design Development Plans will' include:
Key Sheet
General Information Plans
• Horizontal and Vertical Control Plan Sheet(s)
0 Project Layout Pans
• Preliminary Drainage flap
4 Typical Seefion Sheet(s)
# Preliminary Roadway Piaris (with Profile Grid)
• Preliminary Traffic Control Details
EAC will provide a preliminary Engineer's Estimate of Probable Cost of Construction at this stage
This fee proposal assumes that the wetlands ass ssrn n define ticn for potential impacts to be performed by our
sub -consultant - CES will occur after the topographic survey has been completed and at the end of the % design
Phase (prior to the 100% Phase), This activity s h a I I be closely coordinated with U SACE and S FllVMD,
TASK 3 — CONSTRUCTION DOCUME TS SERVICES 100% PHASE
This work will include the finial incorporation of ail design review comments and the preparation of complete construction
documents to a 100% level of completion. EAC will finalize all plans, profiles, cross sections, details and notes for the
project including: Summary of Pay items, Engineer's Estimate of Probable Cost and Technical Specifications.
In addition, EAC will submit a final Engineer's Report documenting the engineeFing analyses considerations, appro ch,
design basis, a feasibility assessment and recommendations far construction improvements.
The '100% Construction Plans will include:
Key Sleet
• General Information Plans
Summary of Pay Items and Quantities
Drainage Map
Surnmary of Drainage e Structures if applicable)
Horizontal and Vertical Control Plan Sheet(s)
• Project Layout Plans
• Typical Section Sheet(s)
• PreUnifflary Roadway Plan and Profile Sheets
• Special Profiles if applicable)
• Cross Section Pattern Sheets
• Cross Sections
Traffic Control Plans Sheets, Sections andflor Details
• Signing and Pav rnent Marking Sheet Sheets
• Erosion and Sediment Control S PPP Details
Estimated schedule of construction duration
TASK 4 — CIVIL ENGINEERING PERMITTING
Task 1— Environmental Permitting/rAppr v l
The permitting and review/approvals for this project require in-depth assessment prior to application. As such, EA
shall research; aria field review, for endangered species and essential fish habitats that may be affected by the
design. This will be coordinated with USAGE, U3FVVS and NMF8.
EAG will prepare the EP and USAGE Dredge and Fiji Permit only if it is determined that it is necessary lased on
whether there are any wetland impacts, The assumption is that these will not be individual permits and will not
require substantial permit preparation, responses and coordination with the regulatory agencies.
OPTIONAL SERVICES
OS 1 — Bid and Award Support Services
Under this optional` service, EAC would assist the County during the b �dd fng phase by pe lornitng the following services:
Preparation Bid Package and Review of Front-end documents.
0 Attendance at Meetings with County
■ A erid One �1) Pre - id Meeting
0 Perform One 1Project Walk Through with interested Bidders
0 Assist the County in the preparation of Addenda as necessary,
N review submitted beds for concurrence and acceptabiIit r
■ Verify References submi ed by Low bidder for acceptability
i Prepare and Issue Concurrence Memorandum substantiating evaluation of low bidder's bid
S 2 — Limited Construction Administration Support Services
Under this optional service, EAC could perform construction administration oversight support and specialty inspections
services. This includes;
a Attend one 1 Pro -Construction Meeting
N Preparation of Pre Construction fleeting Minutes.
z Respond to IFI and change order requests
Issue design clarifications
N Review contractor submittal (schedules, samples, materials, shoplinst llation drawings, etc)
Participate in specialty inspections & prepare the punch list for substantial completion and final acceptance.
Shop Drawings Review and Approval
9 Observation Services i-monthiy specialty site visits and reporting of construction progress.
A�endance at major Construction Progress Meetings
�■ Attend the testin hnspection of constructed warp with JurisdictionnI and testing agencies as scheduled by
o ntra cto r,
Perform final walk-through and prepare punch-Jist
OS 3 — Resident Project representative RPR Services
Under this optional service, EAC Consulting, inc., would, at the discretion of the County, provide Full Time resident
project representative /inspection services, nor the purpose of scheduling, it is anticipated that -the construction duration
will be approximately three months. The full time Resident Project Representative I Pr will act on the County's behalf
to manage the construction operations on a daily basis. In addition, the i Pl 's responsibilities shall primarily include the
following:
Attend meetings; both formal and informal . between the EAC team, County staff and the successful
contractor. Those meetings will occur in-orrnally on a weekly basis, and formally on a biweekly basis. They
vAl serge as forums to discuss any scheduie and or cost concerns: as tc resolve problems before they
become critical. The contractor will be required to submit a detailed schedule to the RPR at the pre-
constructOn meefing. This schedule will he reviewed and approved by the RPR and Monroe County
Engineering. This schedule will be updated in by weeny basis. The RPR will be responsible for reviewing
the cunt ctoCs schedule to confirm accuracy of the work activities completed. Analysis of the contractor
schedule will be on the basis of planned versus actual costs for the month and contract to date. A
consolidated contact progress report will be developed
The RPR will continuously review the contactor's porforrn nce, report stags, check for variance or delays
and recommend work around and adjustment that can be iriti t d to get the contractor back on schedule
and or within budget. Quality control during construction will be the responsibility of the contractor. EAC's
staff Support the Counter by requiring the contractor to develop and sub6t an acceptable quality control
program prior to commencement of construction. This program will describe, In detail; the confactor's
quality control; organization, procedures, documentation and processes for each phase of the work; -for
which the contractor to ensure coimpliance with the approved qua I ity control plan.
The RPR will inspect both work in progress and completed work on a daily basis. In addition to
as8uring quality workmanship in accordance with the contract dOCLIM nts; the RPR will record quantity
of work place, and will provide daily documentation of construction op raflons and activities
The RPR will complete all necessary close out and construction completion forms and documentation in
coordination with the Counter for the project.
FEE PROPOSAL ASSUMPTIONS AND EXCLUSIONS
The aforementioned scope of services assumes that:
I. No EJe trical Engineering Design Services are included in this proposal.
. No Pest Design Services are included in this proposal (with the exception of responses to contractor
inquiries during the bidding process).
. Fees related to permit applications, permit variances, etc. will be provided her the County.
. The County shall provide boring test results for the segment along CIS 905 from the intersection with US I
north for apprOmately 1.9 miles. No borings shall be performed along this area by EAC under this
contract..
. No Right of Way takes are required.
6. The County will provide As-Builts inhere available for utilities within the project limits that are owned and
maintained the County.
7. Utilities shown on the plans will be limited to those identified through Sunshine State One CA of Florida
and these which have been provided via As -Bunts from Monroe County.
. No underground subsurface utilif engineering (SUE) exploration services are included in the ba3ic scope
of services
. No Roadway Traffic Signaliation is included in scope of work/services.
10. Drainage Design for the addition of the bile lanes is included in the scope of services.
11. No de -mucking design, plans and specific tions is included in the scope of work.
12. Front end de uments for the bid package will be the responsibility of Monroe Count rt However, EAC will
review the front end specifications for applicability to the project.
13, To facilitate the project schedule, this scope of services assumes that Monroe Counter will consolidate and
provide review comments within two weeks of submittal (estimated).
14, No improvements within any private parcels or proper y are included in scope of work/services.
15. No improvements to any utilities In the project vicinity are included in scope of work/services.
16, Project scope is based on improvements specified in the Monroe County provided task orderlscope of
services.
17. Project will be designed per FD T requirements; however, project tasks wN be streamlined lined and adjusted as
necessary to meet Monroe Counter's schedule requirements ent where necessary.
18. No Pavement Design Services are included in scope of work. Bike Lanes wall be designed to match existing
pavement ent structure provided there is no damage or failure to tie existing pavement. If the need for a
pavement design because necessary, EAC will advise Monroe Count} Engineering accordingly.
19 s o Mitigation Plans are included in the base scope ofwork/services.
1 PE 1TI N
Prime Consultant Compensation will be based an a time and materials basis with not to exceed amounts for the tasks.
Negotiated rates per staff classification will be utilized for invoices including staff hours for respective staff. Invoices shad
include all reimbursable expenses within the invoicing period. Sub Consultant Compensation will be billed as a direct
expense on invoices.
Basic Services:
Pre -Design Environmental, Engineering, Geotechnical & Surveying 1 IM43.70
(EAC-$24,997,70J: BIKE-S 1 ,, 1. ; F - , 40. # CES-$4,045.00)
Design Development 30% Phase) $ 56,139.00
(EAC-$523094.00; CES-$4044.00)
Construction Documents Services 100% Phase) S 88,299.48
Civil Engineering P rmi in 6)985,45
(FAC-$1,592-12,, CPS-$51,393,33)
Relmhursables $ 2 53,99
Basic Scope Tots! $264,521.62
Optional Services,
Bid and Award SuppoftSris TD
Construction Administration Support Services T D
Resident Proioct Representative (RP Services TBD
Optional Services Total $ T D
ADDITIONAL SERVICES
Additional rvic if required may be negotiated and compensated for as a lump surn fee or hourly rates that are in
accordance with EAC's Professional Engineering Services Contract with Monroe County. The approved hourly contract
rates arla, eternized as follows:
Position
Principal
Project Manager
Senior Engineer
Project Engineer
Sr. Engineering Technician
Resident Engineer
Sr. Engineer Inspector
Engineer Inspector
Utility Coordinator
Clerical
Burdened Billing Rate ($1hr.)
$200-00
$172.00
i1 4.00
1 F1 .0
5. 4
$75,0
$7.0
$64.
53
101,1
$48.02
ATTACHMENT 2
FEES / HOURLY BREAKDOWN
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ATTACHMENT 3
PRELIMINARY ARY DESIGN SCHEDULE
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CERTIFICATE OF LIABILITY INSURANCE OP ID EC DATA (MMJDDfYY)
THIS CERTIFICATE IS ISSUED AS A MATTER F INFORMATION ONLY AND CONFERS NO FIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY ATIVEL. AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( , AtlTHORIZED
EPRESENTATiVE OR PRODUCER, AND THE CE T(FICATE HOLDER.
-subject to
IMPORTANT: e certificate holder i I A AL I 1 + ie I-r en rsed, t Ill ,
the terms and conditions of the policy, certain policies may require an endorsement. A statement an this certificate does not confer rights to the
certificate holder in lieu of such nd rr emen( ).
PRODUCER _
Kahn —Carlin & Company, Inc.
3350 S. Dixie Highway
Miami FL 3313-9984
INSURED
C Consulting Tn .
815 NW 57th Avenue #402
Miami 1
PHONE VAX
A C' No, x# - I (A/C, No):
ADDRESS:
-CIUSTOMER ID 9: EA '-' 1
JUSURIES) AFFORDiNG COVERAGE NAJC
IN URER A : FCCI Insurance Cmpany_ _ _ 10178
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COVERAGES CERTIFICATE ATE NUMBER: : E ISIO N UMBER: _
TH IS tS TO CERTIFY THAT THE € OLI IES OF INSURANCE LISTED 13ELOVV KAVE BEEN ISSUED TO THE WSURED NAMED ABOVE FOR TIFF POLICY PERIOD
INDICATC-D- 140TWIT14STANOING ANY REOWRIEMENT, TERM OR CONDITION OF ANY CON IRACT OR OCHER DOCUMENTWITH RE PELT TO WITH THIS
CERTIF# ATE MAY BE ) SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERE IN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDMONS OF SUCH POLI IF . LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
LTR TYPE OF INSURANCEINSlit 41�k1i POUCY NUMBER � -- — -- -- I..[IrIIIT
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GENERAL E A9I#TEACH OCCURRENCE 1 , 0( , 0
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HIRED AUTOS I � I � (Per accident)
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WORKERS OOI�i�ICI ATION a 1 1 1 �04/22/1 .04/a 1i3 x; , t i -�
AND EMPLOYERS LIABILITY Y � MID I i j _JOR LIMIT J _ _ ER
ANY PRO PRIETORVARTNEWE EC(3 �r - � � ' El. H ACCIDENT '5 -- .. -
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DESORIPAON OF OPERATIONS 1 LOCATIONS T VEHICLES ^(Attach AC0R0 101, Additional Remarks ScheduIe, if rwFra sjaired) ^ .�
PROJECT; Professional Znqxnearing Services-� C Pro act #� 0 0 . DOl - 0
CERTIFICATE HOLDER T ADITT N� IN URED AS RESPECTS TO AUTOMOBILE & GENERAL
IA13I -I T
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
N O-~• 1 T14E EXPIRATION DATE THE REGF, N 7ICE MLL. BE JOJEU VERED I
Monroe County ACCORDANCE 1+'aJITH -THE POLICY PROVI ION&
Engineering x i e
AUTHORIZED REPRESENTATIVE
1100 S-imonton Street
Kigy t FL 33040
00) ACQ)AfWa0";_r_10W All rights rrred,
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