The URL can be used to link to this page

Item C20Meeting Date: BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY 121/1?/?012 Bulk Item: Yes X No Division: County Administrator Department.- ----Social Services Staff Con -tact PersoniLSheryl Grahan--292-451.1 AGENDA ITEM WORDING: Request approval to applv for a Florida Department of Transportation W (.FDOT Section 53 ) 10 Capital Assistance Grant for the purpose of purchasing a Para -transit vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. . . . . . . ............................. ITEM BACKGROUND. The Florida Department of Transportation Section 53 10 Grant is generally applied for on an annual basis by the Monroe County Social Services Transit department. This grant is intended to enhance mobility and accessibility for seniors and persons with disabilities by providing funding for programs such as Monroe County- Social Services Transportation (MCT) to purchase vehicles. These vehicles are equipped to serve the special needs of transit dependent populations beyond traditional public transportation and in accordance with the Americans with Disabilities Act (A.DA). PREVIOUS RELEVANT BOCC ACTION: 2/17/2010 Request for approval to hold public input meeting to purchase one transportation bus and acceptance of any subsequent grant awards. CONTRACT/AGREEMENT CHANGES: Application for GRANT fun (U.S.C. Section 5310, Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities). STAFF RECOMMENDATIONS: Approval TOTAL COST.- $1001,000 (maximum) BUDGETED: Yes X No COST U TO COI. $10,000 (match required -maximum) SOURCE OF FUNDS: GRANT 0 REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH: YEAR* A APPROVED BY: County Atty. f OMB/Purchasing Risk Management DOCUMENTATION: Included x Not Required To Follow 0 DISPOSITION. -___- AGENDA ITEM # Revised 8/'06 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: State of Florida, Department of Contract: Transportation (FDOT) Effective Data: Expiration Date: Contract Purpose/Description: Request approval to apply for a Florida Department of Transportation Section. 53 1.0 Capital Assistance Grant funding for the purposes of purchasing a para-transit vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County. Contract Manager*. Sheryl Graham 292-45.11 Social Services/Stop I (Name) AV (Ext.) (Department/Stop 4) LFor BOCC meeting on 121112/20 1 Agenda Deadline: 11/27/2012 CONTRACT COSTS Total Dollar Value of Contract: approx. $100,000 (maximum) Current Year Portion.- $_ Budgeted? Yes X No.--, Account Codes: 001-61525 County Match: $ 10,000 (maximum) Additional Match: -0- Total Match $ 101000 ADDITIONAL COSTS Estimated Ongoing Costs: $ _/yr For: (Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries,, etc) Date In Division Director Risk Management O.M.B./Purchasing County; Attorney Comments: )M.B.Form Revised 2/27/01 MCP #2 CONTRACT REVIEW Changes Needed Yes 11 No Yes No."--] Reviewer Date Out � d � \ � � ® - �- 2��- ��: U.S.C. Secti*on Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities CAPI A ASSIS ANC APPLICA ION MANUA FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSIT OFFICE Table of Contents P Introduction 3 General Program Information / Requirements 3 Threshold Criteria 4 Grant Award Process 7 General Instructions on Forms, Exhibits, and Certifications 7 Contents of Grant Applications 8 Checklist for Application Completeness 24 Exhibits to be Included in the Application 25 Appendix 34 K introduction This application manual pertains to applications for Federal assistance under U.S.C, Section. 5310, Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities Program, as administered by the Florida Department of Transportation(FDOT.) It contains program information, application fors, exhibits, certifications & assurances, and instructions. General Program Information 1 Requirements Program Administration. The Federal government allocates funds to the State of Florida each year for the Section 531 o Program. FDOT has been designated by the Governor to administer the program. FDOT is responsible for the following services but., at its discretion, may contract with a service provider to perform these services. 1. announcement of funding availability; 2. selection of projects for funding according to approved selection criteria; 3. development and processing of agreements; 4. oversight of recipient procurement actions; 5. oversight of recipient compliance with State and Federal requirements; and 6. provision of technical assistance regarding the Section 531 o Program. Authorizing legislation for the program is shown in the Glossary of this manual under "authorizing Federal and State Legislation" The Federal goal of the Section 5310 Program is to provide assistance in meeting the needs of seniors and individuals with disabilities where public transit services are unavailable, insufficient or inappropriate. Application Deadlines. application deadlines vary from District to District but usually fall between December and February each year. FDOT" District offices evaluate grant applications within their respective districts and, thereafter, submit Programs of Projects (POP) to the FDOT Central office. The Central Office compiles POPS from the various Districts and submits a statewide grant application for Federal funds to the Federal Transit administration (FTA) by April l of each year. The statewide application is usually approved by FTA by July 1 of each year. The appropriation for State funds to match Federal funds is approved by the State Legislature for implementation on July 1 of each year. Once Federal and State funds are available, Districts may male grant awards. (See "Grant award Process"). At Least 55% of the available funding will be awarded to capital projects. The Department reserves the right to increase that percentage up to 100% of project selections as capital, as deemed best suited to meet the mobility needs of seniors and individuals with disabilities where public transit services are unavailable, insufficient or inappropriate. Grant Application Evaluation Criteria. Unless there is sufficient funding in a District to cover all eligible requests, District Offices will use the following criteria to evaluate applications. A. Service efficiency and. effectiveness: This is demonstrated by the usual daily hours of eligible service and vehicle occupancy. The emphasis is on the normal hours that agency vehicles are in service, not the lours the applicant is open for business, applicants providing transportation service for more hours and with fuller vehicles will be ranked higher. The applicant's use of current vehicles (including mileage and maintenance practices) will be considered in the review and ranking. B. Extent to which the community at large is served by the applicant: applicants serving the highest community needs through social. service agencies and providing the most trips to elderly and disabled passengers will be ranked higher. C. extent to which elderly persons and persons with disabilities are served: Applicants that maximize transportation benefits to elderly persons and persons with. disabilities in their community will be evaluated on the percentage of total riders/passengers served that are elderly and;/or disabled. Those serving the highest percentage will be ranked higher, D. Need: Applicants that can demonstrate they serve, or propose to serve, the largest number of eligible passengers, and have the most urgent financial needs will be ranked higher. FDOT has a goal to preserve transportation infrastructure; therefore, maintaining current levels of service may be deemed a higher priority/need than expanding into new services or expanding service area coverage. A detailed explanation of the need and evidence of the need are required. E. Fiscal and managerial capability: Applicants with well -documented budgets and good fiscal. capability demonstrated by the correctness and completeness of their application, by prior audits, proper maintenance of vehicles as demonstrated by miles at replacement, and previous timeliness and accuracy of required reports, will be ranked higher. F. Prior Performance: Applicants who have a history of meeting contractual obligations and maintenance requirements for Section 53 to vehicles will be ranked higher. New applicants will not be penalized for having little or no history with FDOT, but previous applicants will be penalized for poor past performance, Threshold Criteria Threshold criteria are the minimum legal eligibility requirements. Applications must be for eligible services, eligible service areas, eligible recipients, eligible expenses, and provide evidence of local matching funds. Applicants must also ensure compliance with a number of other conditions placed on recipients of grants including, but not limited to, coordination of transit services, civil rights preservation, vehicle maintenance requirements, compliance with safety and drug free work place regulations, competitive procurement of goods and services bought with grant funds, Americans with Disabilities Act and references to the Federal Transit Administration's Master Agreements -fit Eligible Recipients. For the Section 5310 Program, funds may be awarded to public agency Community Transportation Coordinators (CTC's, private -non-profit CTC's, and to private non-profit organizations providing transportation to elderly persons and/or persons with disabilities under a coordination agreement with a CTC, when the CTC is a private for -profit agency, the designated official planning agency responsible for designating the CTC may apply for Section 531 o funds, then sub -contract with the CTC for provision of service. Recipients must be either a CTC or providing service under the terms of a written agreement with a CTC. Agencies must keep their CTC Agreements current and in force at all times when receiving an award under the Section 53 .1 o Program.. Legal Authority and Fiscal & Managerial Capability. Section 53.10 applicants must have the legal authority and fiscal/managerial capability to apply for Federal assistance. Applicants are required to have sufficient local funds for match requirements (see below) and for maintenance and operation. of vehicles/equipment. Failure to properly manage, maintain, and. operate vehicles/equip -rent couldjeopardize exist ng and future grants and may result in the removal of vehicles;'equipment. Eligible Expenses. Section 531 o funds maybe used for the capital and/or operating expense of transportation services to elderly persons and/or persons with disabilities. Eligible expenses are limited to buses, vans or other paratransit vehicles (including sedans and station wagons , radios and communications equipment, wheelchair lifts and restraints, vehicle rehabilitation, vehicle overhaul., data processing hardware;'software, other durable goods such as spare components with a useful life of more than one 1 year and a per unit cost over $300, 51 initial installation costs, vehicle procurement/testing, vehicle inspection and vehicle preventative maintenance, operating costs associated with providing transit service, costs associated with transit service that exceeds the requirements of the Americans with Disabilities Act of 1990, projects that improve access to fixed route service and decrease reliance by individuals with disabilities on complementary paratransit, and alternative to public transportation that assist seniors and individuals with disabilities with transportation. An applicant applying for preventative maintenance costs must have a District approve maintenance plan and a cost allocation if activities are performed in house. The .Federal share for eligible capital expenses may not exceed eighty percent (80%). Ineligible Expenses. Ineligible expenses include expenses associated with preparation of grant applications, project planning, administration, and extended warranties; expenses incurred prior to Federal and Mate approval of a grant application; expenses incurred prior to the execution of a grant award; and expenses incurred prior to the Department's approval of plans, specifications, and third party contracts for vehicles/equipment to be purchased with Section 5310 funds. Matching funds for Section 5310 Capital Assistance. Applicants may not borrow funds to use as match nor may they place liens on Section 5310-funded vehicles or equipment. The breakdown of fi.inding for the Section 5310 Grant program is 80/ 10/ 10 for capital projects, meaning the Federal share of eligible capital costs may not exceed 80% of the total award. Mate funds may support up to 10% of eligible capital costs with the remaining 10% being supported by a local match. At the time an order is placed for vehicles/equipment, the applicant is required to provide a purchase order for its 10% local match to be paid to the vendor. The required 10% local match must be paid at the time of time of delivery. Matching funds for Section 5310 Operating Assistance. The Section 5310 federal share of eligible operating expenses may not exceed 50%. Some combination of state, local, or private funding sources must be identified and committed to provide the required non-federal share. The non-federal share may be cash, or in bind. Funds may be local, private, state, or (up to one half) unrestricted Federal funds. Funds may not include any borrowed against the value of capital equipment funded in whole or in part by State and/or Federal sources. The Section 530 Program permits up to one half the required snatch to be derived from other unrestricted Federal funds. Federal funds are unrestricted when a Federal agency permits its funds to match Section 5310. Essentially, all Federal Social Service Programs using transit services are unrestricted; other USDOT Programs are not. Contract revenue from the provision of transportation services to social service agencies may also be used as local match. The costs associated with providing the contract revenue service must be included in the project budget if using contract revenue as match. `ion -cash items such as donations of goods or services, volunteered services, or in -bind contributions are eligible to be counted towards the local match only if the value of such is formally documented, supported and pre -approved by the District Office. Any funds committed as match to another Federal program may not be used to match Section 5310 funds. Americans with Disabilities Act (DA). Applicants shall comply with the Americans with Disabilities Act. (AD of 1990, as amended; Section 5 )04 of the rehabilitation Act of 1973, as amended- U. S. DOT regulations, Transportation Services for Individuals with Disabilities (ADA)" at 49 CFR. Part 3 - and FTA regulations, Transportation for elderly and Handicapped Persons, 49 CFR Part 609. Administrative requirements. Applicants shall supply the appropriate Regional Planning Council 9 R.PCilocal clearinghouse agency (see Appendix) a copy of its application for Federal assistance. Each applicant shall request the RPC Clearinghouse to provide a letter of approval of the application to the appropriate MOT District Office. Copies of correspondence to the RPC Clearinghouse agency should be contained in the grant application. First time private -non-profit applicants must attach a Certificate of Incorporation to their application. Section 531 o projects located in an urbanized area or within a metropolitan area planning boundary must be listed in the Transportation. Improvement Prograrn/Biennial Element TIP/BE) of the respective urbanized area. Although applications for such projects may be accepted by the MOT District Office prior to their listing in a TIME, a grant award will not be final for such projects until all administrative requirements are completed, including being listed in the appropriate TIP/BE. Use of Section 5310-funded vehicles or equipment. Section 53 l o-funded vehicles/equipment must be used in the small urbanized or rural area for which was awarded to transport the elderly and disabled. They may be used to provide transportation to employment, medical care, education, shopping, socialization, etc. Incidental use of vehicles as cargo carriers (i.e. meals on wheels), and work vehicles (i.e. carrying crews and equipment from site to site and/or standing idle between work sites) is permitted as long as it does not interfere with the primary use of the vehicles . In such cases, the number of vehicles requested in an application must be justified by the number of people transported --- not meal delivery or tool handling requirements. The need and planned use of the requested vehicles must be detailed in the Proposed Project Description (Exhibit B). Lease of vehicles. vehicles purchased with Section 531 o funds may be leased to local public bodies or agencies, non-profit agencies, or private -for -profit operators only for the services identified in the grant application. The lease between the applicant and the lessee shall contain the terms and conditions that must be met in providing transportation service to the elderly and persons with disabilities, and must be approved by the appropriate FDOT District Office. when vehicles are operated by an agency other than the one named as applicant in the grant application, control and responsibility for the operation of the vehicles remains with the applicant. Grant Award Process To notify an applicant (recipient) approved by FDOT for an award, FDOT will seed a "Notice of Grand Award'' to the recipient with instructions to sign and return it to the Department. (See sample notice in the Appendix.) Thereafter, the agency will contact the FDOT Contractor to arrange for purchase of vehicles/equipment. prnent. A signed Notice of Grant Award is a legally binding agreement. By signing a Notice of Grant Award grant recipients agree to comply with all applicable requirements as contained in U.S.C. 49 Section 53 10 of the Federal Transit Act of 1991, as amended. This is accomplished by ensuring adherence with all federally -required certifications and assurances made in Exhibits F and :exhibit G. Grant applicants/recipients must also make certain assurances and certifications to FDOT, as provided in Exhibit H. general Instructions on Forms, Certifications, and Exhibits Each form, exhibit, and certification provides FDOT with information it must have to made required assurances to the Federal government or to male decisions on project selection. It is important that each required form., exhibit, and certification be complete and correct. Applicants should be aware that there are criminal sanctions for furnishing false information in order to obtain federal grants (18 U. S.C, l 001). The original application should be prepared on white, 8.5 X 11" paper and securely clipped (no binders or dividers, please) and submitted to the appropriate FDOT District Office, as shown in the Appendix of this manual. Each District Office requires at a minimum one (1) original and additional copies, as determined by the District, to be submitted. .Application forms, resolutions, exhibits, and certifications should be arranged in the order listed in the "Checklist for Application Completeness", as provided in this manual, to assure the application is complete. Incomplete, illegible, or unsigned applications may be rejected. The original application must be accompanied by the required cover letter and two (2) fully -executed Resolution forms (see Appendix for sample), which includes minimum required language, from the applicant's governing board. Resolutions should authorize 1) submission of the application; 2) signing of the application and certifications/assurances by a designated individual; 3 ) acceptance of the grant award by the designated individual; and 4) be printed on company letterhead. All signatures should be in blue ink by the individual designated by the governing board of the applicant agency, blue ink distinguishes an original signature from a photocopy. only original signature resolutions, applications, and acceptance of grant awards are acceptable. The additional copies, if required by the District office, may be photocopies. Questions regarding Section 53 10 applications or the application process should be directed to the FDOT District Office in the applicant's service area, as shown in the .Appendix of this manual. CONTENTS OF. APPLICATIONS Umw- PART A.- APPLIES TOALL APPLICATIONS PART B: REQUEST FOR OPERATING ASSISTANCE 13 PART C: REQUEST FOR CAPITAL ASSISTANCE 18 APPLIES TO AL APPLICATIONS Grant Application Instructions to Standard Form 424. Application for Federal Assistance I I 9 I... 6A A - M WA An Grant Application Instructions, The standard Application for Federal Assistance (Form 4.,'24) must be filled out in its entirety for Section 53 10 applications, and for the local clearinghouse submission. The standard form is located on the next page of this manual. It can also be found on the Internet in an interactive Adobe format at 2-.This form. must be used for ALL applications. No pre -application process is used in this program; therefore, all submissions are applications. The code assigned to the Section 5310 Program in the Catalog of Federal Domestic Assistance is 20.513. This code should be shown in Section 10 of the form followed by the title: "Formula Grants for Rural Areas Program." Executive Order 12372 requires a review of all Federal grants to ensure compliance with the local and state planning process. Therefore, prior to submission of an application to the MOT District Office, copies of the application must be submitted to the appropriate Local Clearinghouse/Regional Planning Council (See Appendix). The appropriate clearinghouse agency should be contacted to determine the number of copies required for local review. Letters from the local clearinghouse supporting the application must be submitted to the District Office before a Section 5310 Award can be made. NOTE: Applicants for Section 5310 Assistance should send their applications to the LOCAL CLEARINGHOUSE/REGIONAL PLANNING COUNCIL; NOT TO THE STATE CLEARINGHOUSE. AGENCIES APPLYING ONLY FOR OPERATING ASSISTANCE: Standard Form 424 should cover only the Operating Assistance being applied for by the applicant. AGENCIES APPLYING ONLY FOR CAPITAL ASSISTANCE: Standard Form 424 should cover only the Capital Assistance being applied for by the applicant. AGENCIES APPLYING FOR BOTH OPERATING AND CAPITAL ASSISTANCE: Standard Form 424 should cover both Operating Assistance and Capital Assistance being applied for by the applicant. UN Form 424 Item I Entry, Item Entry: 1, Select Type of Submission. 11 Enter a brief descriptive title of the project. If more than one program . - . is involved, you should append an explanation on a separate sheet. If appropriate (e.g., construction or real property projects), attach a map showing project location. For preapplications, use a separate sheet to provide a summary description of this project, 2. Date application submitted to Federal agency or State if 12. List only the largest political entities affected (e.g,, State, counties, cities). applicable) and applicant's control number if applicable). State use only if applicable). 13 Enter the proposed start date and end date of the project. Enter Date Received by Federal Agency 14� List the applicant's Congressional District and any District(s) affected by the Federal identifier number: If this application is a program or project continuation or revision to an existing award, enter the present Federal Identifier number. If for a new project, leave blank. 5. Enter legal name of applicant, name of primary 15 Amount requested or to be contributed during the first funding/budget period organizational unit (including division, if applicable), which by each contributor. Value of in kind contributions should be included on will undertake the assistance activity, enter the appropriate lines as applicable. If the action will result in a dollar change to organization's DUNS number (received from Dun and an existing award, indicate only the amount of the change. For decreases, Bradstreet), enter the complete address of the applicant enclose the amounts in parentheses. If both basic and supplemental (including country), and name, telephone number, e-mail amounts are included, show breakdown on an attached sheet. For multiple and fax of the person to contact on matters related to this program funding, use totals and show breakdown using same categories as application. item 15. 6. Enter Employer Identification Number (EIN) as assigned by 16. Applicants should contact the State Single Point of Contact (SPOC) for the Internal Revenue Service. Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. 7. Select the appropriate letter in the ................. 17. This question applies to the applicant organization, not the person who signs space provided. as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. A. State 1. State Controlled Institution of Higher B. County Learning C. Municipal J. Private University D. Township K. Indian Tribe E. Interstate L. Individual F. Intermunicipal M. Profit Organization G. Special District N. Other (Specify) H. Independent School District O. Not for Profit Organization 8. Select the type from the following list, 18 To be signed by the authorized representative of the applicant. A copy of the governing body's authorization for you to sign this application as official 0 "New" means a new assistance award. representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the - "Continuation' means an extension for an additional funding/budget period for a project with a projected application.) completion date, "Revision" means any change in the Federal Government's financial obligation or contingent liability from an existing obligation. If a revision enter the appropriate letter': A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration Name of Federal -agency from which assistance is being requested with this application, ........... f. 10. C use the talog of Use the Catalog of Federal Domestic Assistance number and title of the program under which � assistance is requested. st HE APPLICATION FOR FEDERAL ASSISTANCE Version 7/03 1. TYPE OF SUBMISSION: Application — place an x in the box Pre -application — place an x in the box construction construction non construction non -construction 2. DATE SUBMITTED Applicant Identifier . . . . .. .......... 3. DATE RECEIVED BY STATE StateAlication Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5. APPLICANT INFORMATION Legal Name: Organizational Unit: Department: Organizational DUNS: Division: Address: Name and telephone number of person to be contacted on matters involving this application (give area code) Street: Prefix: First Name: City: Middle Name: County: Last Name: State: Zip Code Suffix: Country: Email: 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) (Replace these boxes with numerals) ....... ......... ........ ...... Fax Number (give area code) 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT., (See back of form for Application New Continuation i: Revision Types) If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.) Other seci (pfy Other (specify) 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 9. NAME OF FEDERAL AGENCY: (Replace these boxes with numerals) ..... ..... . ...... TITLE (Name of.Prograre J: . . ..... 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending a. Applicant b. Project Date: 15. ESTIMATED FUNDING: 16, IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 00 a. Yes. ❑ THIS PREAPPLICATION /APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: b. Applicant 00 DATE: c. State $ 00 b. No. 0 PROGRAM IS NOT COVERED BY E. O. 12372. d. Local $ 00 ❑ PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e. Other $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? f. Program Income $ 00 0 Yes. If "Yes" attach an explanation. 0 No g. TOTAL $ 00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative . ... ................. Prefix: First Name: -------- - Middle Name: Last Name: Suffix: b. Title.* c. Telephone Number (give area code) d. Signature of Authorized Representative: e. Date Signed: ..................................... Previous Edition Usable, Authorized for Local Reproduction. Standard Form 424 (Rev.9-2003); Prescribed by OMB Circular A-102 W APPLIES TO ALL APPLICANTS FOR ..... . . . . . . Transportation -Related Operating and Administrative Expenses & Revenues; Grant Request Information 14 Form B-1: Operating & Administrative Expenses and 16 Grant Request Form Form B-2: Operating & Administrative Revenues 17 im 1-90-11taw APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE Transportation -Related Operating and Administrative Expenses & Revenues; Calculation of Grant Request Information regarding the applicant's transportation -related operating and administrative expenses and revenues must be provided with the application for Operating Assistance. Forms B-1 and B--2, as provided in this manual, should be used for this purpose. Form B-1 provides space for the applicant to show operating and administrative expenses of the service operated/contracted by the applicant. Form. 8--1 also provides space to calculate a grant request. However, the grant request cannot be completed until Form B- 2 is completed. Form B-2 provides space for the applicant to show the sources of revenue proposed to pay for the expenses shown in Form B-1. The budget line items shown on the forms were originally defined in the Transportation .Accounting Consortium's Model Uniform Accounting System for Rural and Specialized Transportation Providers (TAC Manual). The account numbers in parentheses are the object code numbers for these line items in the TAC manual and in FTC. National Transit Data Reports NTD). Definitions for expense and revenue line items are included in the Appendix of this manual. .Applicants should show the transportation -related operating and administrative expenses and revenues of their agency for the proposed project as projected for the year the Section 5310 Grant Award is to be used. For example, the projected expense and revenue budgets for year FY 2013/2014 should be used if Section 53 l0 .Assistance is requested by the applicant for use in FY 2013/2014. INSTRUCTIONS FOR COMPLETING FORM 8-1. Applicants should complete both the "Total Expense" and "FTA Eligible Expense" columns of Form B-1. In completing the form., Community Transportation Coordinators (CTCs) may use expense information from the budget in their most current Transportation Disadvantaged Service Plan (TDSP. The "Total Expense" column should show all operating and administrative expenses associated with the proposed transportation service. The definitions for each line item code, as provided in the .Appendix of this manual, apply. The "FTA Eligible Expense" column should include only those expenses that are eligible under FTA rules for service provided in non --urbanized areas. This means, for example, that expenses for charier service, school bus sere€ice, transportation service not open to the general public, service exclusively inside an urbanized area, depreciation expense, and other ineligible expenses would not appear in the "FTC. Eligible expense" column. After completing the expense columns on Form B-1, applicants should next complete dorm B-2 (see instructions below.) Note: to completing Form B- 1 and B-2, applicants serving both small urban and rural areas should use the same mechanism for segregating small urban and rural. expenses as they do for segregating small urban and rural revenues. (See "Services Across Urbanized Non -urbanized Area Boundaries'" shown under "'Threshold Criteria' in this manual.) M .INSTRUCTIONS FOR COMPLETING FORM B-2. Applicants should complete both the "Total revenue" and "revenue Used as FTA Match" columns of Form B-2. In completing Forrn B-2, CTCs may use revenue information from the budget in their most current TDSP. The `Total Revenue" column should show all revenues used to pay for the expenses shown in Forrn B-1, as noted. previously. The definitions for each line item code, as provided in the Appendix of this manual, apply. The "Revenue Used as FTC Match" column separates total revenues from revenues accepted by FTA as match. This includes revenues in object codes 410, 411, 41. 2, and 430. 1t also includes revenues in object code 4.13 EXCEPT for any FTA or other USDOT funds. 1n other words, FT . or other USDOT revenues should be deducted from the amount shown in object code 413 in the "Total Revenue"' column, and the balance should be shown in the ``Revenue Used as FTA Match" column. Next, both columns should be totaled and b `'Total Rural Passenger Fares" 401 and (e) "Grand Total Revenues" transferred to the grant request section of Form B-1. INSTRUCTIONS FOR COMPLETING THE GRANT REQUEST ON FORM B-I. To calculate the grant request on Form. B- 1: # Enter the total a) from the FTA Eligible Expense column of Fonn .B-1. • Enter the rural passenger fare revenue b) from the first row of Form B-2 (object Code 401- rural revenue). • Subtract the passenger fare revenue (b) from the FTC. Eligible Expense (a) to determine the operating deficit (c). • Complete the Section 5310 request (d). Applicants may request no more than 50% of the operating deficit. Total revenues may not exceed total costs. Therefore, it may be necessary to adjust the Section 5310 request to an amount less than 50% of the deficit calculated. APPLIES TO ALL APPLICANTSFO.R OPERATING ASSISTANCE FORM B-1 TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE EXPENSES Name of Applicant: State Fiscal period from to �EXPENSE CATEGORY TOTAL EXPENSE PTA ELIGIBLE EXPENSE �Labor (50 1) Fringe and Benefits (502) Services (503) Materials and _ Su lies (5 04) —Vehicle Maintenance (504.01) —Utilities (505) .Insurance (506) Licenses and Taxes (507) -Purchased Transit Service (508) —Miscellaneous (509) —Leases and Rentals (512) Depreciation (513) . .... .... .. TOTAL (a) SECTION 5310 GRANT REQUEST Total FTC. Eligible Expenses (from Form B-1, above) S (a) Rural Passeni4er Fares (from Form B-2) %_1 $ (b) Operating Deficit S (c) [FTC. Eligible Expenses (a) minus Rural Passenger Fares (b)] Section 5310 3 10 Request $ (d) No more than 50% of Operating Deficit) Grant Total All Revenues (from Form.B-2) S *(e) I Note: If Grand Total Revenues (e) exceeds FTC Eligible Expenses (a), reduce the Section .15310 Request (d) by that amount. 1 APPLIES TO ALL APPLICANTS FOR OPERATING ASSISTANCE FORM B-2 TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE REVENUES Name of Applicant: State Fiscal period from to OPERATING REVENUE TOTAL REVENUE REVENUE USED AS CATEGORY �FTA MATCH Passenger Fares for Transit Service Total= $ .... ... .... . (401) Rural .(b) ...................... . —Special Transit Fares (402) School Bus Service Revenues (403) .. ... ... ... . . . ..... .. -Freight Tariffs (404) ................. ......................... Charter Service Revenues (405) Auxiliary Transportation Revenues (406) Non -transportation Revenues (407) Total Operating Revenue ................ $ $ OTHER REVENUE ......... . . ... .. ....... CATEGORY ...... .......... Taxes Levied directly by the Transit System (408) Local Cash Grants and Reimbursements �409) Local Special Fare Assistance (410) "Reimbursements State Cash Grants and _(411) -State Special Fare Assistance (4 1'62) Federal Cash Grants and . . ........... .. . Reimbursements (413) ............... Interest Income (414) Contributed Services (430) Contributed Cash (43 1 Subsidy from Other Sectors of Operations (440) Total of Other Revenue $ $ GRAND TOTAL ALL REVE.N..U.E $ M ..... . MA FPPLIES TO ALL APPLICANTS Page Transportation -Related Operating and Administrative Expenses & Revenues Information 19 Form C-1 : Operating and Administrative Expenses 20 Form C-Z. Operating and Administrative Revenues 20 Current vehicle and Transportation Inventory Information 21 Form C-3: Current vehicle Inventory Form 22 Capital Request Information Form C-4; Capital Request Form Im 21 23 Transportation -Related Operating and Administrative Expenses &Revenues Information regarding the applicant's transportation -related operating and administrative expenses and revenues must be provided with the application. Forms C- I and C-2 are included in this manual for that purpose. These forms should provide information about operating and administrative expenses of the vehicles or service operated/provided by the applicant, as described in Exhibits A and B of the application, and information about the sources of revenue used to pay for these expenses. The budget line items shown on the forms were originally defined in the Transportation Accounting Consortium's Model Uniform Accounting System for Rural and Specialized Transportation Providers (TAC Manual). The account numbers in parentheses are the object code numbers for these line items in the TAC Manual and in FTA National Transit Data Reports (NTD). Definitions for expense and revenue line items are included in the Appendix of this manual. Applicants should show the transportation -related operating and administrative expenses and revenues of their agency as projected for the year the Section 53 10 Grant Award is requested. For example, the projected expense and revenue budgets for year FY 2013/2014 should be used if Section 53 10 Assistance is requested by the Agency for use in FY 2013/2014. im APPLIES TO ALL APPLICANTS FOR CAPITAL ASSISTANCE FORM C-1. TRANSPORTATION -RELATED OPERATING and ADMINISTRATIVE EXPENSES Name of Applicant, State Fiscal period from to EXPENSE CATEGORY Labor 501 EXPENSE$ Fringe and Benefits (50'.2) ------------ Services (503) Materials and Supplies (504) Vehicle Maintenance 04.01) Utilities (505) Insurance (506) Licenses and Taxes (507) Purchased Transit Service_(508) Miscellaneous (509) Leases and Rentals (512) Pepreciation. (513) TOTAL EXP,E,NS-E $ FORM C-2 OPERATING and ADMINISTRATIVE REVENUES OPERATING REVENUE CATEGORY REVENUE$ Passenger Fares for Transit Service (401) Special Transit Fares (402) Other (403 — 407) (identify by appropriate code) TOTAL OPERATING REVENUE $ OTHER REVENUE CATEGORY Taxes Levied Directly by the Transit System (408) Local Cash Grants and Reimbursements (409) Local Special Fare Assistance (4 10) State Cash Grants and Reimbursements (411) State Special Fare assistance (412) Federal Cash Grants &.Reimbursements (411) Interest Income (414) .............. ....... . .. Contributed Senrices, (430) Contributed Cash (43.1. Subsidy from Other Sectors of Operations (440) TOTAL OF OTHER REVENUE $ GRAND TOTAL ALL REVENUE $ w APPLIES TO ALL APPLICANTS FOR CAPITAL ASSISTANCE Current vehicle and. Transportation Equipment Inventory Form Applicants must complete the "Current vehicle and Transportation Equipment Inventory" (Form C-3 ), as shown in this manual. The form must include a current list of all vehicles and equipment used by the applicant to transport individuals, inclL ding those bought in previous years with Federal funds; those bought with other than Federal funds; those now on order; and those to be ordered with grant awards made in previous years. All columns of the form must be completed. An asterisk (*) should be placed next to the model year of vehicles to be replaced with the grant being applied for with this application. vehicles operated by the applicant's contractor or lessee should also be identified, and the name of the contractor/lessee shorn in Exhibit B of the application. Capital Request Form Applicants must complete the "Capital bequest", Form C- 4, provided in this manual. The upper part of the form (vehicle requests) covers vehicles; the lover (equipment requests), covers other capital equipment such as radios, computer software, computer hardware, etc. The applicant should not complete the " MIS Code" on the form but should provide enough information about the desired vehicles)/equipment to enable FDOT to complete the Code in accordance with FTA. requirements. NOTE: In the case of vehicles, applicants should be sure to indicate whether the new vehicle is to replace (R) an older vehicle or expand E) the fleet by buying a new vehicle. The length of the vehicle, the number of passenger seats & wheelchair positions, lift or ramp, and the type of fuel is also important because this affects the cost (applicants will be required to pay the difference if diesel vehicles are requested). The make of the vehicle should not be shown on the form. Applicants should refer to "what's on the Market", Located in the Appendix, to identify the most appropriate vehicle type for its needs, and the estimated cost. The appropriate FDOT District office or the Center for urban Transportation research (see "what's on the Market") may be contacted for assistance. 0 -#AWi MIN* & mvi es" Jew ONOW . ... ...... ci PZ 4z pvmklt -woo 0 ommi FOR %mope . ................ Osmo ....... . . ......... ON* OWN" W= mewA OWN *w .104 .. ... ................... PVMNR .. . ............... Pw* pow 4-4 mom '5 ci 45 L c.0 � 44 0 E CD ct ONE* Fog Pot, CAPITAL REQUEST FORM VEHICLE REQUEST G 11S Code R or Number Description b) (c) Estimated (This column E requested W W W h- � o fri, ad a,,o ra Cost for FDOT use a) ONLY 11. 11. Sub -total o i EQUIPMENT REQUEST (c) 11. 1 �i ■ 11. 11. Sub -total a) Replacement (R) or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Male. For example, 221 gasoline bus with lift, 12 amb. seats, 2 We positions (due to the higher cost of diesel vehicles the applicant shall be required to pay the difference in cost over that of a gasoline vehicle). (c) Show mobile radios and identify the type of radio i.e. two wav radio or stereo radio), computer hardware/software, etc. under "equipment Request."' VEHICLE SUBTOTAL S + EQUIPMENT SUBrl`OTAL$ = $ � fix . x) X 80% = $ [Shoe this amount on Form 424 in block 15(a)] Checklist for Application Completeness Name of Applicant: Check One: First Time Applicant: Previous Applicant: The following must be included in the Section 5310 Grant application in the following order: This checklist Applicant's cover letter (use MOT provided cover letter) Two (2) copies of the governing board's Resolution Exhibit A- 1: Fact Sheet Application for Federal Assistance (Form 424, Code 20.513) Operating and Administrative Expense and Revenue Form Current Vehicle and Transportation Equipment Inventory Form Capital Request Form Exhibit A: Current System Description Exhibit B: Proposed Project Description Exhibit C: Public Hearing Notice and Publisher's Affidavit (for public agencies only) Exhibit D: Coordination Exhibit F: Federal Certifications and Assurances Exhibit G: Certification of Equivalent Service (if grant is for non -accessible vehicles) Exhibit H: Applicant Certification and Assurance to FDOT Exhibit K: Applicant Certification of Transportation Disadvantaged Service Plan (TDSP) Date application was submitted to Local Clearinghouse/Regional Planning Council-. (send one (1) copy of letter received from the Local Clearinghouse/RPC to FIST) Additional documents required for first-time applicant if a private -non-profit agency) Copy of Certification of Incorporation 0 (TO BE INCLUDED IN ALL APPLICATIONS) Page A and A-1— Current System Description and Fact Sheet 26-27 B -- Proposed project Description 20 C - Public Hearing 29 D -- Coordination 29 E — Single Audit 30 F -- Federal Certifications and Assurances 31 G -- Certification of Equivalent Service (Non -Accessible '"vehicles) 32 H — Applicant Certification and Assurance to FDGT 33 K -- Coordinate Public Transit -Human Services Transportation plan 34 25 EXHIBIT A -Not to exceed two {2) pages 0 Current System Description Applicants must submit Exhibit A as part of their application. Exhibit A should provide a short description of who the applicant is and what services they provide. The following information shall be included in the narrative in a detailed manner'. 1. An overview of the organization including its mission, program goals and objectives 2. Organizational structure, type of operation, number of employees, and other pertinent organizational information 3. Who is responsible for insurance, training and management, and administration of the agencies transportation programs 4. Who provides maintenance 5. Number of transportation related employees 6. Who will drive the vehicle, number of drivers, CDL certifications,, etc. 7. A detailed description of service routes and ridership numbers 8. Exhibit A- I (below) If the applicant is a Community Transportation Coordinator (CTC), relevant pages of a Transportation Disadvantaged Service Plan (TDSP) and Annual Operating Report (AOR) containing the above information may be provided. Evaluators will rely heavily on an applicant's narrative in determining the amount of funds/vehicles/equipment awarded. GRANT WRITING TIP: Refer to the Evaluation Criteria in the General Program Inform ationll?equirements Section of this manual. An applicant's narrative should cover the points that will be evaluated. M EXHIBIT A-t — FACT SHEET CURRENTLY IF GRANT IS AWARDED ...... (Estimates are acceptable.) 1. Number of or trips provided to elderly and persons with disabilities -(E&D) PER YEAR 2. Number of individual Elderly and Disabled unduplicated riders (first ride -per rider..per fiscal year) PER YEAR 3. Percentage of Elderly and Disable needing wheelchair positions ACTUAL 4. Number of vehicles used to provide -Elderly and Disable service ACTUAL 5. Number of ambulatory seats AVERAGE PER VEHICLE (Total number of ambulatory seats in the total fleet divided by the total number of -fleet vehicles) 6. Number of wheelchair positions AVERAGE PER VEHICLE (Total number of wheelchair positions in the total fleet divided by the total number of fleet vehicles) 7.Vehicle miles traveled PER YEAR ................. 8. Average vehicle miles PER DAY 9. Normal number of days that vehicles are in operation PER WEEK 1O.Normal hours of vehicle operation PER. DAY 11. Trip length (Roundtrip) AVERAGE M iWvrrr:�: Proposed Project Description Applicants must submit Exhibit as part of their application. The proposed project description should be thorough as evaluators will rely heavily on the narrative in reviewing and ranking a grant application. The project description. should not repeat the current system description shown in Exhibit A. Exhibit B shall include,, but not be limited to: 1. Is the project to continue the existing level of services, to expand present service, or to provide new service ?. How will a grant award be used? More hours? Service in a larger geographic area? Shorter head ways .9 More trips? Please explain in detail. 2. If a grant award will be used to maintain services as described in exhibit A, specifically explain how it will be used in the context of total service. 3. Give a detailed explanation of the need for the vehicle and provide evidence of the need. 4. Will a grant award be used to replace existing equipment or purchase additional vehicles/equipment .9 Provide details. 5. Identify vehicles/equipment being replaced and list them on the "Current Vehicle and Transportation Equipment Inventory" form, provided elsewhere in this manual. 6. Describe how vehicles will be maintained without interruptions in service (who, what, where, and when). 7. If vehicles/equipment are proposed to be used by a lessee or private operator under contract to the applicant, identify the proposed lessee/operator. a. Include an equitable plan for distribution of vehicles/equipment to lessees and/or private operators. S. Each applicant shall indicate whether they are a government authority or a private non-profit agency, provide a brief description of the project which includes the counties served, whether the applicant shall service minority populations and whether the applicant is minority -owned. New Agencies: 9. Fully explain Your Transportation Program a. Service hours, planned service, routes and trip types b. Staffing — include plan for training on vehicle equipment such as wheelchair lifts, etc. C. Records maintenance d. Vehicle maintenance — who, what, when and where C. CDL requirements System safety plan g. Drug free work place 10. Have you met with the CTC and, if so, how are you providing a service that they cannot? Provide detailed it supporting this requirement. GRANT WRITLYG TIP.- Refer to the Evaluation Criteria in the General Program Inform ationlRequirements Section (if this manual, and be sure Exhibit .8 covers the points that will be evaluated NQ I Public Hearing An opportunity for a public hearing is required ONLY for Public Agencies requesting Capital grants under V Section.15310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of public hearing (identified as Exhibit Q and an affidavit of publication. If Exhibit C is not applicable, this should be stated in the application. A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and should be published at least one time in a newspaper of general circulation in the applicant s service area, no less than 15 or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the FDOT.District Office. The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is requested: I. A hearing must be conducted; 2. The FDOT District Office must be notified of the date., time, and location of the hearing; and 3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be submitted to the FDOT District Office, before a Section 53 10 award can be made. EXHIBIT D Coordination If the applicant is a Community Transportation Coordinator (CTQ, this information should be shown in Exhibit D of the application. Attached to Exhibit D should be a copy of the CTC's certification. If the applicant is not a CTC, a copy of the written coordination agreement between the applicant and the CTC in the appropriate service area should be identified as Exhibit D and included in the application. The agreement must be specific as to how the services to be provided will. complimentary to the services the CTC provides, and how duplication and fragmentation of services will be avoided. If the applicant's service extends into areas covered by more than one CTC. copies of all applicable coordination agreements should be included in the application. An executed Commission for the Transportation Disadvantaged Coordination Contract or similar document may serve as the written coordination agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. Grant awards will not be made without an appropriate coordination agreement. WIP Exhibit E Attachment 1 Certification of Exemption from Single Audit Act IT IS HEREBY CERTIFIED THAT the applicant. l - Will not receive S500,000 or more for the current Fiscal Year from all federal sources combined, and is, therefore, exempt from the Single audit .Act as described in OMB A- 13 3 - and 2. In the event the applicant does receive S500,000 or more in total from all federal sources during the current fiscal year, the applicant will comply with the Single Audit .Act and submit to the District office a copy of its most recent audit conducted in compliance with the .Act. (Typed name and title of authorized individual) (Signature of authorized individual) (Date) MEN 15i�'iill3rl[ Federal Certiffication-s and Assurances The last page (Appendix A) of the annual federal Register Notice that applies to Federal Certifications and Assurances provides applicants with a single signature page on which an applicant and its attorney must certify compliance with the requirements of the various Federal Transit Administration grants or cooperative agreements. The Federal Register Notice is revised annually and is usually available around January I of each year. Applicants may obtain a copy of the, Lk -,:aram's flngii-cii� 9.3,1it-ml (then, follow current year document through the intemet at h.tt Www.fta,do ,Y-ov ftirldillal� instructions on where to proceed.) If unable to access the form, applicants may contact their FDOT District Office for applicants assistance. The appropriate signed Federal certification./assurance form, must be included in the application when it Is t:1- submitted to the FDOT District Office. GRANT WRITING TIP. All a licants must use the current gar Lorm and it must be the actual Lorm from the . ............ ..... .... .Federal Transit.Administration ILFTA),---- Thl'S form cannot be an edited version oLa prior Mar's forms or a recreation oLhe rm. The signature page for Federal Certifications and Assurances should be signed by an individual authorized by the applicant's governing board to sign and submit applications, and its attorney. Blue ink is required as it distinguishes an original signature from a photocopied signature. Federal Certifications and Assurances Required of Each Applicant: • Authority of applicant and its representative • Standard Assurances • Debarment and Suspension, and other Responsibility Matters Qqtty wvy w,dot, gToy/f1ip dirigy,;`tl irdpa.ityy q.�L_�urig�.,,alits fitiap-cing 61-`)5,1itTr,,1-,ffBM22) rer p • Drug Free Workplace Certification "P Tran Q!q _�Lt ------ ..... .................. !�Urepiegj��p L ts fiha pu p Lij, • Intergovernmental Review Assurance • 7 Federal Transit Administration Master Agreement .1 -Massler P h • Nondiscrimination Assurance • Assurance of Nondiscrimination on the Basis of Disability Procurement Compliance. A. Applicants for Federal Assistance may signify compliance with the above certifications and assurances by placing an "'X" at the top of Appendix A next to the statement that reads: "The Applicant agrees to comply with applicable requirements of Categories 01-24". If an applicant chooses to do this, no additional notation is necessary, except for the signature on the reverse. 3101 B. The applicant may signify compliance with. certifications and assurances applicable only to the Section 53.10.program, specifically, Category X111, by placing an "X" in Category 01, "Certifications and Z_- tn Assurances Required for Each Applicant"' to cover the above -noted items), as well as an "X" in Category 12 entitled"Alcohol Misuse and Prohibited Drug Use" and Category 17 "ElderlyIndividuals and Individuals with Disabilities Formula Program and Pilot Program." Z7� A description of the certifications required by the Section 53 1.0 Program is provided in the annual Federal Register Notice. 31 H - - W, 11 19 111100101YE Certification for Agencies Requesting Non -Accessible vehicles If the applicant wants to purchase non -accessible vehicles for demand responsive service, the following "Certification of Equivalent Service" must be completed and included in the application. CERTIFICATION OF EQUIVALENT SERVICE The certifies that its demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to. 1. Response time; 2. Fares; 3. Geographic service area; 4. Hours and days of service; 5. Restrictions on trip purpose; 6. Availability of information and reservation capability; and 7. Constraints on capacity or service availability. In accordance with 49 CFR part 3 7, public entities operating demand responsive systems for the general public which receive financial assistance under 49 U.S.C. 53 to and 5311 of the Federal Transit Administration (FTA) funds must file this certification with the appropriate state program office before procuring any inaccessible vehicle. Stich public entitles not receiving FTA funds shall also file the certification with the appropriate state office program. Such public entities receiving FTA funds under any other section of the FTA Programs must file the certification with the appropriate FTA regional office. This certification is valid for no longer than one year from its date of filing. Executed this day of , 20 (Name and title of authorized representative) (Signature of authorized representative) M Applicant Certification and Assurance to FDOT To be completed and signed by n individual authorized by the governing board of the applicant agency and submitted with the grant application. The certifies and assures to the Florida Department of Transportation in regard to its Application for Assistance under U.S.C. Section _531 Q dated I ) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Section 341.051 Florida Statutes and Chapter 14-73 Florida Administrative Code. 3 It has the fiscal and managerial capability and legal authority to file the application.. 4) Focal matching funds will be available to purchase vehicles/equipment at the time an order is placed. 5) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 6 It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 7) It will return project vehicles/equipment to the Department if, for any reason, they are no longer needed or used for the purpose intended. S} It recognizes the Department's authority to remove vehicles/equipment from its premises, at no cost to the Department, if the Department determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured, or operated unsafely. 9) It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior written approval of the Department. 1 Q) It will notify the Department within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 11) It will submit an annual financial audit report to the Department, if required by the Department.. Date: Signature: Typed name and title E 16 Coordinated Public Transit -Human Services Transportation Plan To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The certifies and assures to the Florida Department of Transportation in regard to its .Application for Assistance under U.S.C. Section. 5310 dated 1) This grant request is derived from a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1 F. ?} The name of this coordinated. plan is provided below. 3) The agency that adopted this coordinated plan is provided below. 4) The date the coordinated plan was adopted is provided below. 5) The page number of the coordinated plan that this application supports. Date: Signature: ......................................... T,ped name and title M Page Definitions -- Operating and Administrative Expenses 36 Definitions — Operating and Administrative Revenues 37 What's on the Market 38 Sample Resolution Form 40 Required Cover Letter 41 Sample Public Notice (pertains to Exhibit C) 42 Sample Notice of Grant Award 43 Local Clearinghouses 1 Regional Planning Councils 44 FDOT District Office Contacts Glossary 35 46 48 49 U.S.C. 5335, Definitions - operating and Administrative Expenses (National Transit Data. deport NTD In f 501. labor - The pay and allowances due employees in exchange for the labor services they render in behalf of the transit. system.. (502) fringe and benefits - Payments or accruals to others (insurance companies, governments, etc.) on behalf of an employee and payments or accruals direct to an employee arising from something other than his performance of piece of work. (503) services -tabor and other work provided by outside organizations for fees and related expenses. (504) materials and supplies - Tangible products obtained from outside suppliers or manufactured internally. (504.01) vehicle maintenance - Cost of h. el and lubricants, tires and tubes, vehicle maintenance parts. (505) utilities - Payments made to various utilities for utilization of their resources e.g., electric, gas, water, telephone, etc.) (506) insurance - Cost elements covering protection of the transit system from loss through insurance programs; compensation of others for their losses due to acts for which the transit system is liable; and recognition of the cost of a miscellaneous category of corporate losses. (507) license and taxes - Taxes and fees levied against the transit system by Federal, state, and local governments. (508) purchased transit service - The payment or accrual to other transit systems for providing transportation service. (509) miscellaneous - Those expenses which cannot be attributed to any of the other major expense categories. 51.2) leases and rentals m Payments for the use of capital assets not owned by the transit system. 513) depreciation - Charges that reflect the loss in service value of the transit system's assets. a 49 U.S.C. 5335, Definitions - Operating and Administrative revenue N; -ational Transit Data Report NTD i. ur i'' v'L s�.,1�.§.. c... �.. sx. 4.3 ' .,,k �i, ,.) £,-�., �w' �J : is P _. 401 passenger fares for transit services - Revenue earned from carrying passengers along regularly scheduled routes, (402) special transit fares - Revenues earned for rides given in regular transit service, but paid for by some organization rather than by the rider, and for rides given along special routes for which revenue may be guaranteed by a beneficiary of the service. 403 school bus service revenues -:Revenues earned from operating vehicles under school bus contracts. (404) freight tariffs - :Revenues earned from carrying freight on runs whose primary purpose is passenger operations, (405) charter service revenues -Revenues earned from operating vehicles under charter contracts. (406) auxiliary transportation revenues -Revenues earned from operations closely associated with the transportation operations (e.g., concessions, advertising, automobile ferriage, etc.) (407) nontransportation revenues - Revenues earned from activities not associated with the provision of the transit system's transit service (e.g., sale of maintenance services, rental of revenue vehicles, rental of buildings and other property, investment income, parking lot revenue, etc.) (405) taxes levied directly by transit system. - Tax revenues to transit systems that are organized as independent political subdivision with their own taxation authority. (409) local cash grants and reimbursements - Funds obtained from local government units to assist in paying the cost of operating transit services. (410) local special fare assistance - Funds obtained from local government units to help cover the difference between full adult fares and special reduced fares. (Includes local social service contract 1iinds). (411) state cash grants and reimbursements -- Funds obtained from state government to assist in paying the cost of operating transit services. (Includes Commissionfor the Transportation Disadvantaged grant funds). (412) state special fare assistance - Funds obtained from state government to help cover the difference between full adult fares and special reduced fares. (Includes state social service contract ffin ls). (413) federal cash grants and reimbursements - Funds obtained from. the Federal government to assist in paying the cost of operating transit services. Include and identify the source of unrestricted Federal Funds used as match. 41.4 interest income - Revenues earned from the lending or deposit of funds. (430) contributed services - The receipt of services (not cash) from another entity where such services benefit transit operations and the transit operator is under no obligation to pay for the services. 43 1 contributed cash - The receipt of funds from another entity where such funds benefit transit operations and the transit operator is under no obligation to repay the funds. 440 subsidy from other sectors of operations -.Funds obtained from other sectors of a transit company's operations to help cover the cost of providing transit service. M 'jit 0. a I Below is a listing of all active contracts available through the FDOT TRIPS Program for the purchase of new transit vehicles. The Auto and Light Truck contract can be found at The Flo,ida Dem-Rr"ment of Some new types of vehicles have entered the community transportation market in the last few years. They generally fall into the following categories of expected minimum life of service years and mileage: FDOT Minimum Service Life — 5 years and/or 200,000 miles: MINIVAMq 11* Chrysler Dod-ge.G.rand Caravan 19'. length 6-,0.50#.. GVWR The Extended low floor minivans with mobility ramp intended use is as a paratransit or a supervisor vehicle, providing public transportation for a maximum capacity of six (6) ambulatory passengers or a maximum of two (2) wheelchair passengers and three (3) ambulatory passengers. These configurations exclude the driver. Pricing does not reflect all options available with this contract. .......... ........ GVWR Seating Capacity Price Wheelchair Positions Contract Order Packet & Pricing 6 0 35- 0 # 3-6 S36,300-S42,400 2 MV-4..'s Ot erflz . ............... - --------- ----- - - 6 0# ,050# 3-6 $37,500-$41,300 2 FVP[1-08-MV-.(YM Ordcr Pa11,kej . .................... - --------- - --------- COMMUTER VAN 9-PASSENGER CENTER AISLE VEHICLES Ford E-250 138" W/B 9,000kChassis The commuter vans intended use is as a pool vehicle for commuters or a special purpose vehicle for public transit systems and/or other governmental agencies. No mobility lift or ramp available. Optional stretcher securement system with limited passenger seating, is available. Pricing does not reflect all options available with this contract. GVWR Seating Capacity Price Wheelchair Order Packet & Pricing Positions Contract # ---------- - ------- ----------- 900# 2-9 S33,900-$38,000 Stretcher Option J'RIPS-019 CV --GM - Ford OnJer P,:.,I, .............. STANDARD CUTAWAY Each dealer offers a variety of models built on a variety of chassis' and chassis weights. Please contact the dealer directly for questions on capacity and floor plans. - - - - ---------------------- — — - - ---- - ------- ...... First Class Florida Transportation Transit Plus Coach Sales Getaway Bus Systems Rivers Bus Atlantic Bus Sales Dl f TRIPS- I I -CA-TP TRIPS-1 I-CA-FCCSC TRIPS- 11. -CA-GB TRIPS- I I -CA-FTS TRIPS- I I. -CA-RB ............ C 1� t C C t ......... ------ - 01r-Pf"t (h, a ki,c 11 e �- 11 a ckK ,e-&rI-Kelc.-Y It Mw Chevrolet 3500 Chassis 1.2,300# GVWR Chevrolet 4500 14,200# GVWR International 25.500# GVWR Small low floor chassis transit vehicle with wheel chair ramp, produced by two different manufacturers and dealers, ( ) - Indicates number of seats without wheel chairs, 011001 GVWR,"L:ength Seating Capacity Price Wheelchair Positions Contract # Order Packet & Pricing 1.2,300#21 t 6 — 12 ( 1 5) S 109, 100 - $131,800 I ] Or - Optional Hybrid Drive ' ...; . . P 14,200#='23` 6— I.2 (23 S 117,000 M S1 0,000 1- 3 25,500#-""6' --- 36' 12 — 2b (32 $158,400 w 209, 00 1 w 2 "1T �- 1 w : l.yl:.. l l Order P�,wk. FDOT Minimum Service Life 7 years and/or 250,000 lidos: MEDIUM DUTY Medium duty Champion CTS 3 `and 34' high level floor rear engine city -type coach for light duty fixed route service and offered by Transit Plus, Inc. Pricing does not reflect all options available. -- Indicates number of seats without wheel chair positions. R/Length hnbulator V------------- P26,500#/31' Seating Price Wheelchair Positions Contract # Order Packet & Pricing Capacitor .............. . . ........ ....... ---- ----- 0 — 18 (27) S 173,000-$181,000 0-7 .F .I IS-�9- �..M aCket 3100#134' 0-28(3, 0-9 3 -I�,0 0 FDOT Minimum Service Life -- 10 years and/or 350,000 miles: MEDIUM DUTY Mediu rn duty chassis built on by ElDora d❑ through Florida Transportation Systems dealer. The E-Z Rider 3 V Iow floor rear engine city -type coach designed for moderate duty fixed route service. Pricing does not reflect all options available. -- Indicates number of seats without wheel chair positions. ----------------- GVWRILength Ambulatory Seating Price Wheelchair Positions Contract # Order Packet & Pricing Capacity =34AW/31' 0 -- 28 (39) $280,100 - $290,000 0-9 ... RIPS-09-1 w.l. l.. . rd l z l et NK A RESOLUTION of the (Governing Board) authorizing the signing and submission of a grant application and supporting documents and assurances to the Florida Department of Transportation, and the acceptance of a grant award from the Department. WHEREAS. (Applicant) has the authority to apply for and accept grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and/or by the Federal Transit Administration Act of 1964, as amended; NOW, THEREFORE, BE IT RESOLVED BY THE (Governing Board) FLORIDA.- 1. This resolution applies to Federal Program(s) under U.S.C. Section(s) 2. The submission of a grant application(s), supporting documents, and assurances to the Florida Department of Transportation is approved. 3. (Authorized Individual. by Name and Title) —is authorized to sign the application and accept a grant award, unless specifically rescinded. DULY PASSED AND ADOPTED THIS ATTEST: (seal) go] 20 By: (Signature) (Typed name & title) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION GRANT APPLICATION agency name) submits this Application for the Section 5 3 10 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. (atienev name) further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the 4-1 9 non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on this day of certified copies of the original resolution authorizing is 120 with two (2) original resolutions or _ (Name & Title) to sign this Application. Agency Name Do Title Date Sample Public Notice (Pertains to Exhibit Q All interested parties within. tcounties affected) are hereby advised that (pub.lic. agency) is applying to the Florida Department of Transportation for a capital grant under Section 531 of the Federal Transit Act of 1991, as amended, for the purchase of (description of equipment) to be used for the provision of public transit services within tdefined area. of..operation) A Public Hearing has been scheduled at date tiros location for the purpose of advising all interested parties of service being contemplated if a grant is awarded, and to ensure that contemplated services would not represent a duplication of current or proposed services provided by existing transit or paratransit operators in the area. This hearing will be conducted if and only if a written request for the hearing is received by two days prior to the scheduled hearin Requests for a hearing must be addressed to tPublic ,en A cy name and address and a copy sent to iname and address of appropriate MOT District office. EM Sample NOTICE OF GRANT AWARD (To be completed, signed, and sent to the Applicant/Recipient by the FDOT District Office) Based on the Agency's .Application for Federal ,Assistance under U.S.C. Section 5310 dated. , on file in the Department, the Florida Department of Transportation hereby makes the following grant award to: (Marne and Address of Recipient) Award Year Description Estimated Value Estimated matching funds required — Please contact the FDOT" Contractor, Cindy Wooten, at either 8 3-974-9771 or Wot)teti(,.it,,,,cutr.usf.edu to arrange purchase of the above items. See FDOT Section 5310 Procedure 725-030-0104, page 10 at r /bi / 25 0 1 . . FLORIDA DEPARTMENT OF TRANSPORTATION Date Award Approved by (Signature) Typed Name and Title ACCEPTANCE OF GRANT AWARD To be completed and signed by the recipient and returned to the FDOT District Office) The undersigned accepts the above -described award and: (Check all appropriate) a. Reaffirms its assurances to FTC. and FDOT as stated in Exhibits F, G, and H of its application. Date b. Requests purchase of the vehicles/equipment in (month/.year.� (Name) Accepted. b (Signature) Typed Name and. Title Agencyvendor number as regi stered in My Florida Marketplace: Local Clearinghouses 1 Regional Planning Councils (RPC} CLEARI GHOUSE R. C COUNTIES COVERED West Florida RPC Bay, Escambia, Holmes, Okaloosa, Santa Rosa, Walton 408 1. -A East Olive Road Washington Pensacola, FL 32514 850-332- 7976 Contact: Ms. Terry Joseph 8 0-226-5914 Email: ------------------------------------------------------------------------------------------------------------------------------ Apalachee RPC Calhoun, Franklin, Gadsden, Gulf, Jackson, Jefferson, 20776 Central Avenue East Leon, Liberty, wakulla Blountstown, FL 32424 850-674-4571 Contact: fir. Keith McCarron ___--......-___....--.._----.._--_______...._-..____...._-_---_________-__..-___...._..--..__w_w-_.._______.._..-.._..__-_....______--w-__--_-_ North Central Florida RPC Alachua, Bradford, Columbia, -Dixie, Gilchrist, Hamilton, 2009 N.W. 67 :Place Lafayette, .:Madison, Suwannee, Taylor, Union Gainesville, FL: 32653-1603 3 5 2-95 5-2200 ext 103 Contact: Mr. Marlie Sanderson Email: �c,org ��-__ g ____________--------------------- Northeast Florida RPC ww ______-_________...._..___w_w..-...._..____-..__-_________-__w...---__-_____..___- Baker, Clay, Duval, Flagler, Nassau, Putnam, Saint Johns 685Q Belfort Dabs Place Jacksonville, FL 32216 Contact: Mr. Eric Anderson 904-279-0880 ext 178 Email: eia .d I-S Mi4t-1 r -Aory Withlacoochee RPC Citrus, Hernando, Levy, Marion, Sumter 1241 S.W. 1 0th St Ocala, F132674-2788 Contact: Mr. David Connolly 3 52-73 2-1315 ext 223 Entail: . - r c, c East Central Florida RPC Brevard, Lake, orange, Osceola, Seminole, Volusia 309 Cranes :Roast Boulevard Suite 2000 Contact: fir. George Finney Altamonte Springs, FL 32701 Email: 407-262- 7772 Central Florida RPC Desoto, Hardee, Highlands, Okeechobee, Polk. Post Office Drawer 2089 Bartow., FL 33830 Contact.: Ms. Marcia Staszko 86-33-534-7130 ext 103 Email: Tampa Bay RPC Hillsborough, Manatee, Pasco, Pinellas 4000 Gateway Center Boulevard Suite 100 Pinellas Park, FL 33 2-6.141 Contact. Bobby Jaroy �2 5 -5151 eat 1 ��a�1. 1�$_ ;�.' rix,o 2-50-5118fax MIA Local Clearinghouses / Regional Planning Councils (continued) CLEARINGHOUSE/RPC COUNTIES COVERED -------------------------------------------------------------------------- Southwest Florida RPC w ----------- w ------------ wwww ---------------- Charlotte, Collier, Glades, Hendry, Lee, Sarasota 1926 Victoria Avenue Fort Myers, FL 33901 Contact: Ms. Nicole Gwinnett 239-338-2550 ext 232 Email: 11. Treas . Coast RPC Indian River, Martin, Palm Beach., Saint Lucie 421 Southwest Camden Avenue Stuart., Florida 34994 Contact: Ms. Stephanie Heidt 77'2-221-4060 Email: She i 1kL,-Urp ------------------------------------------------------------------------------------------------------------------------------ South Florida RPC Broward., Miami -Dade, Monroe 3440 Hollywood Blvd. Ste 140 Hollywood, FL 33021 Contact: Ms. Kathe Lerch 954-985-4416 ------------------------------------------------------------------------------------------------------------------------------ Email: klerclv�' , frt)c.coiii. .- ........... M FDOT District Office Contacts District Contacts Address 1 11anager: Terry Beacham P.O. Box 1249 863 519-2388 801 North Broadway :Bartow, FL 33830-1249 Transit Unit Contact.- Julia B. Davis Nadal Development Office/Public Transit Fort Myers Operations Center 298.1 Northeast Pine Island. load Cape Coral, Florida 33909 239 656--7800 Fax. (239) 656-7737 Counties Covered: Charlotte, Collier, Desoto, Glades,Hardee, Hendry, Highlands, Lee, Manatee, Okeechobee, :Polk, Sarasota 2 Manager: Philip G. worth 2250 Irene Street MS 2813 (904) 360-5650 Jacksonville, FL 32202 Transit Unit Contact: Gwendolyn Pra (904) 360-568 7 Counties Covered: Alachua, Baker, Bradford, Clay, Columbia, Dixie, Duval, Gilchrist, Hamilton, Lafayette, Levy, Madison, Nassau, Putnam, St Johns, Suwannee, Taylor, anion 3 Manager: P. 0. Box 607 (850) 415-9545 Chipley, FL. 32428-9990 Transit Unit Contact. Kathy Rudd (850) 415-9549 Bay, l scambia, Gulf, Holmes, Jackson, Santa Rosa, Walton, Washington Vanessa Strickland (850) 415-9549 Calhoun, Franklin, Gadsden, Jefferson, Leon., Liberty, 0kaloosa, Wakulla Counties Covered: Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Okaloosa, Santa Cosa, Wakulla, Walton, Washington 4 Manager: Fancy Ziegler 3400 W. Commercial Blvd. 954 777-4492 Ft. Lauderdale, FL 33309 Transit Unit Contact: :Larry Merritt 954 i 7.4683 Counties Covered: Broward, Indian Fiver, Martin, St Lucie, Palm Beach. IN 9 FDOT District Office Contacts (continued) Manner: Brenda Young 1.33 South Semoran Blvd. (407) 482-7852 Orlando, FL 32807 Transit Unit Contact: Karen Adamson (407) 482-7861 Counties Covered: Brevard., Hagler, Lake,.Marion, Orange, Osceola, Seminole, Sumter, Volusia I Al Counties Covered. Hanager: Aileeen Boucle (305) 470-520 1 Transit Unit Contact: Edward Carson Miami -Dade, Monroe 1000 NW I 11"' Ave., Room 6111 Miami, FL 33172 (305) 470-5255 7 JVfanager: George Boyle 11201 N. McKinley Dr. (MS-7500) (8 13) 975-6409 Tampa, FL 33612 Transit Unit Contact: Tracy G. Dean (813) 975-6195 Counties Covered: Citrus, Hernando, Hillsborough, Pasco, Pinellas To send e-mail to any of the above: first name.last name(ii.,dot.state.fl.us M Glossary ambulatory - A person who is able to walk and move about freely without being confined to a bed or wheelchair. applicant -- An agency applying for Section 53.10, 5311, ancUor 53.11 f) Federal assistance. See also "new applicant" and "recurring applicant." authorizing Federal and Mate Legislation: Legislation authorizing the Section 5310, 5311, and 531 l (f) programs are: Transportation Equity Act for the 21" Century (TEA-21); 49 t . S.C. Sections 531 o and 5311; FTA Circular 9070. IF for Section 5310 and Circular 9040. IF (for Section 53.11 and 531.1(f); Section 341.051, Florida Statutes; and Chapter 14- 731 Florida Administrative Code. The Section 531 o FTA Circular can be found at �" . ? ; ;� m,dot,s ite,� µ� x-,-rans'U ray , $ : � � �. - ;.,HVA� .a, The Section 531 I FTC Circular an _.� M. _.w .u_ YM.....� M... .�..w...... �.. c be found. community transportation coordinator (CTQ - A transportation entity recommended by an MPo, or by the appropriate designated official planning agency, as provided for in Sections 427.015(l ), Florida Statutes, in an area outside the purview of an MPo, to ensure that coordinated transportation services are provided to the transportation disadvantaged population in a designated service area. contractor - means the administering entity of the Florida vehicle Procurement Program (FVPP) who is under contract to the Florida Department of Transportation to establish statewide vehicle contracts for the purpose of procuring vehicles at the lowest cost possible while ensuring that the best product is available for the program. The Contractor is also responsible to coordinate, assist as needed, and report in all procurement activities under the Section 5310 Program. designated official planning agency - means a planning entity so designated by the Florida Commission for the Transportation Disadvantages to conduct planning and support functions for the transportation disadvantaged services. disabled person - See elderly individual and persons with disabilities. district office - means the Department of Transportation District Public Transportation office or District office of :Modal Development and/or staff. district program of projects - means a district listing of each applicant agency for which a grant award is proposed, a description of the equipment to be awarded, and the proposed federal, state and local share of the project cost. The district program of project includes certification by the District office that all applicants and projects so proposed either meet all program requirements or will meet all program requirements before a Notice of Grant Award is executed. elderly individual -- includes, at a minimum, all persons 65 years of age or older. Grantees may use a definition that extends eligibility for service to younger (e. g., 62 and older, 60 and oven persons. eligible expenses -- Eligible expenses are limited to buses, vans, or other paratransit vehicles, radios and communications equipment, and wheelchair lifts and restraints, vehicle rehabilitation, vehicle overhaul (which may be calculated as up to twenty percent of the agency's annual vehicle maintenance costs), associated capital maintenance, including costs of tires, tubes and replacement parts which exceed 0.05 percent of the depreciated value of the vehicle for which are used, microcomputer hardware:/software, initial installation costs, vehicle procurement, inspection and acceptance casts and ether durable goods such as spare components with unit cost over S30o and a useful life of more than one year. The Federal share for eligible capital expenses may not exceed eighty percent 0% . eligible expenses, capital, 531. - Section 5311 funds may be used for the capital. expense of transportation services to the general public in non -urbanized areas. Eligible expenses are limited to buses, vans or other paratransit vehicles (including sedans and station wagons), radios and comMunications equipment, wheelchair lifts and restraints, vehicle rehabilitation, microcomputer hardware/software, initial installation costs, vehicle procurement, inspection and acceptance costs, construction or rehabilitation of transit facilities including design, engineering, and land acquisition, and other durable goods such as spare components with. unit cost over S300 and a useful life of more than one year. The cost associated with pre --award and post delivery audits also qualify- as eligible expenses. eligible expenses, capital, 53I 1(f) - Eligible expenses include intercity bus service planning and marketing and the purchase of buses, vans or other paratransit vehicles (including sedans and station wagons.), radios and communications 4 ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ equipment., wheelchair lifts and restraints, vehicle rehabilitation, passenger shelters, intermodal facility projects (see data processing other durable goods such as above), bus stop signs and similar passenger amenities', hardwaret'software, spare components with a useful life of more than one year, initial installation costs, vehicle procurement/testing, inspection and acceptance costs, and costs associated with pre -award and post delivery audits. eligible expenses, operating - For the Section 53 1. 1 program (formerly Section 18), eligible operating expenses include the total administrative, management, and operation costs directly incident to the provision of public transportation services less operating revenues. The federal share for net eligible operating costs may not exceed 50%. eligible recipient, 5310 — Federal Transit Administration Section. 5310 funds may be awarded only to private nonprofit organizations providing transportation to elderly persons and person with disabilities, and to public bodies approved by the State of Florida to coordinate services for elderly persons and persons with disabilities (i.e., the Community Transportation Coordinator). Recipients must be either the Community Transportation Coordinator (CTC) or providing service under the terms of a coordination or transportation operator contract with the CTC. Agencies must keep their CTC Agreements current and in force at all times when in possession of a vehicle purchased through the Section 5310 Program. eligible recipient, 5311 and 5311 (f) — For the Section 5311 program (formerly Section 18), political subdivisions of the State of Florida and agencies thereof, Indian Tribes and private nonprofit agencies designated as CTCs, per Chapter 427, F.S., who provide public transportation in non -urbanized areas, are eligible recipients for the Section 5311 program. Private for -profit agencies may receive funds through contractual arrangements with eligible recipients. eligible service, 5310 — Transit service provided to transportation disadvantaged persons and to elderly and disabled social service client groups when public transit services are unavailable, insufficient or inappropriate for elderly persons and persons with disabilities. Although all transportation disadvantaged persons may benefit from the prograrn, services should be designed for the maximum benefit of elderly persons and persons with disabilities. Vehicles may be used in public transit service on an incidental basis (after services have been provided in accordance with the terms of the application and/or the Joint Participation Agreement for specified clientele.) eligible service, 5311 — Public transit service provided in non -urbanized areas on a regular and continuing basis and service provided to non -sponsored transportation disadvantaged persons and to social service clients is eligible. Services may be designed to maximize usage by transportation disadvantaged persons in general, as long as there is no restriction on public use of the service. Services may not be designed exclusively to serve the transportation requirements of social service agencies without regard for the mobility needs of the community as a whole. Charter, sightseeing, and exclusive school bus services are not eligible services. Since the goal of Section 5311 is to enhance access of people living in non - urbanized areas to activities., Section 5311 projects may include the transportation of non -urbanized area residents to and from urbanized areas. eligible service — 5311 (f) [intercity bus service] — Regularly scheduled service for the general public which operates with limited stops over fixed routes connecting two or more urban areas not in close proximity, which has the capacity for transporting baggage carried by passengers, and which makes meaningful connection with scheduled service to more distant points, if such service is available. Package express service may also be included, if incidental to passenger transportation. expanded service - Adding a new service to an already existing system. FDOT control number - Is assigned by the District once the vehicle has been purchased, received and titled to the recipient with the Department of Transportation as the first lienholder. human service transportation - means transportation services provided by or on behalf of a human service agency to provide access to agency services and/or to meet the basic, day-to-day mobility needs of transportation -disadvantaged populations, especially individuals with disabilities, older adults, and people with low incomes. incurred - Commitment or obligation to spend funds for goods to be received or services to be rendered individual with a disability — means an individual who, because of illness, injury, age, congenital malfunction, or other incapacity or temporary or permanent disability (including an individual who is a wheelchair user or has semi -ambulatory capability.), cannot use effectively, without special facilities, planning or design, public transportation service or a public 49 . . ..... . . .... .. . .. ... ..... . .... ........ .. ... .. . . .. . ..... .. .. . .... ...... . . ... . ... ... .. ... . .. .. .. . . transportation facility. intercity bus feeder service - The "coordination of rural connections between small transit operations and intercity bus carriers" may include the provision of service which acts as afeeder to intercity bus service. The feeder service is not required to have the same characteristics as the intercity service with which. it connects, as defined above. For example, feeder service may be demand responsive, while intercity service is, by definition, fixed route. Examples of eligible costs include marketing and extended hours of service in order to connect with scheduled intercity service. Note: The funding of intercity bus feeder service shall be at the discretion of the District Office. intercity bus service - See eligible service — 531 I(f). Job Access and Reverse Commute Program (JARC) — means the Federal Transit Administration formula grant program for projects relating to the development and maintenance of transportation services designed to transport welfare recipients and eligible low-income individuals to and from J obs and activities related to their employment, and for public transportation projects designed to transport residents of urbanized areas and nonurbanized areas to suburban employment opportunities. joint participation agreement (JP) - A contract between the Department of Transportation and a local sponsor of a transportation project, defining a project and the Department's participation. JPAs may be for one year or multiple years (Lip to five years), at the discretion of the Department. W, locally developed, coordinated public transit -human services transportation plan —means a plan that identifies the transportation needs of individuals with disabilities, older adults, and people with low incomes, provide strategies for meeting those local needs, and prioritizes transportation services for funding and implementation. Projects considered for Section 53 10 funding must serve identified needs of the disabled population. A locally developed Transportation Disadvantages Services Plan (TDSP) will qualify in most instances. All stakeholders identified in the circular must be included in the development of the TDSP. metropolitan planning organization (.MPO) — MPOs are the policy and planning bodies, designated by the Governor, responsible for transportation planning in urbanized areas. Z: new applicant — An applicant for Section 5310, 5311, and/or 5 3 11 (f) assistance that has not received an award in the last two fiscal years. .New Freedom Program — means the Federal Transit Administration formula grant program for new public transportation services and public transportation alternatives beyond those required by the Americans with Disabilities Act of 1990 that assist individuals with disabilities with transportation, including transportation to and from jobs and employment support services. new service -.A first time applicant starting a new service. non -ambulatory - A person who has a mobility impairment that prevents them from being able to walk or move about freely. nonprofit organization — A corporation or association determined by the U. S. Secretary of the Treasury to be an organization described by 2 6 U.S.0 Section 5 0 1 (c) which is exempt from taxation under 26 U.S.C. Section 501 (a) or one incorporated within Florida which is certified as not for profit by the Secretary of State. non -urbanized area - The area outside of an urbanized area, as defined by the U.S. Bureau of the Census. notice of grant award — mean. a form used to notify a successful Section 5310 applicant that they have been selected to receive a grant award and for the applicant to accept the grant being offered as a Section 531.0 grant recipient. one-way passenger trips - A person who rides a transportation vehicle in one direction between two points for a specific purpose. operating revenue - For Section 5311, operating revenue includes the sum of all fares paid by passengers, whether such fares are paid at the time service is provided or via a prepaid arrangement such as passes or tokens. Operating revenwie, excludes revenues from contracts with social service agencies that pay for transportation of social service clients. KII other than urbanized (non -urbanized area) — means any area outside of an urbanized area. The term "nonurbanized areas" includes rural areas and urban areas under 50,000 in population not included in an urbanized area. private organization — means a non-public organizations, bodies which are not municipalities or other political subdivisions of the State of Florida; are not public agencies or instrumentalities of one or more states; are not Indian Tribes (except private nonprofit corporations formed by Indian Tribes); are not public corporations, boards or commissions established under the law of any state; or are not subject to direct control by public authority, Federal, State, county, or municipal. program of projects — means a list of projects to be funded in a grant application submitted to the Federal Transportation by the Florida Department of Transportation. The program of projects (POP) lists the subreciptents and indicates whether they are private non-profit agencies or local governmental authorities, designates the areas served (including rural areas), and identifies any tribal entities. In addition, the POP includes a brief description of the projects, total project cost and Federal share for each project,, and the amount of funds used for program administration from the ten percent (10%) allowed. public agency - An authority, commission, committee,, council, department, division, bureau, board, section or any other unit or entity of the state or of a town., city, municipality, county or other local governing body. public transit - The transporting of people by conveyances or systems of conveyances, traveling on land or water, local or regional in nature, and available for use by the general public. Public transit specifically includes those forms of transportation commonly known as "paratransit" characterized by their non-scheduled, non -fixed route nature. " recipient — means the Florida Department of Transportation, a State Agency designed by the Governor to receive funds apportioned by formula to the States under Section 5310(b)(1), or a local government authority when Federal Highway Administration (FHWA) funds are flexed to Section 5 3 10 to support services for individuals with disabilities. recurring applicant — An applicant for Section 5310, 5311, and/or 5311 (f) Federal Assistance who applies every year. subrecipient — means a private non-profit organization, if the public transportation service provided is unavailable, insufficient, or inappropriate; or a governmental authority that is approved by the State to coordinate services for elderly individuals and individuals with disabilities or certifies that there are non any non-profit organizations readily available in the area to provide the services. transit development plan (TDP) - A locally adopted document, addressing a minimum five-year time frame. It is prepared by the public transit provider, in cooperation with the appropriate Metropolitan Planning Organization. It is consistent with the applicable approved local government comprehensive plan. The TDP includes an assessment of the need for transit services in the local area, identifies the local transit policies, existing services and proposed service improvements, capital and operating costs of the proposed services, existing and proposed sources of funding and a staged implementation plan. A TDP is updated annually. transportation disadvantaged - Those persons who because of physical or mental disability, income status, or age, or who for other reasons, are unable to transport themselves or to purchase transportation and are, therefore, dependent upon others to obtain access to health care, employment, education, shopping, social activities, or other life -sustaining activities, or children who are handicapped or high -risk as defined in Chapter 411.202 F.S. transportation disadvantaged service plan (TDSP) — a plan developed by the CTC and approved by the Local Coordinating Board that identifies service gaps and provides recommended strategies to provide service in areas of need. The TDSP may serve as the Local Coordinated Human Services Transportation Plan. The TDSP is updated annually but includes a five year planning window. transportation. improvement program (TIP) — means a continuing, cooperative and comprehensive planning process that delineates transportation it recommended for federal and state funding during the program period. The ?__1 MPO submits the TIP to the Florida Department of Transportation as required by Chapter 339, Florida Statutes. W transportation operator contract — a written contract between the CTC and the transportation operator prepared at the local level. that outlines the terms and conditions for any services to be performed. a unrestricted Federal funds — funds received by Section 5311 and I 'or 5 3 11 (f) applicants pursuant to si ce agreements with state or local social service agencies or private social service organizations, and used to match Section 5311 and/or 531 I(f) funds, even though the original source of such funds may have been another Federal program. urbanized area — means an area encompassing a population of not less than 50,000 people that has been defined and designated in the most recent decennial. census as an' urbanized area"" by the Secretary of Commerce. Small urbanized areas as used in the context of Federal Transit Administration formula grant programs are urbanized areas with a population of at least 50,000 but less than 200,000. 5310 Grant Application Revision (4 September 2012) Revised by Jon M. Ausman, Federal Grants Manager FDOT Public Transit Office 605 Suwannee Street (MS -.2)6) Tallahassee, Florida 32399-0450 Its Email: k'�q.�Iusljianr dot-, state, T51, ............... Work: 850-414-45-19 a