Item C21BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMNIARY
Meeting Date:
12/1?/2012
Bulk Item: Yes X No
Division: Count Administrator
Department: Social Services
Staff Contact Person: Sher Graham 305-292-4.5 11
. . . . . . . . . . . . . ...................................................... . ... . . . ..... .................................................................................................................................. ... ................... ........ .................................................... ............. ............. ......... ................ .................... ....... ... .. .. .. . ... ...... ............... - — - - - -----------
AGENDA ITEM WORDING: Request approval to advertise a public hearing for the 1/16/2013
Board of County Commissioners meeting to be held in Key West. The public hearing is to satisfy
public input grant application requirements and to consider approval of a resolution authorizing the
signing and submission for a Florida Department of Transportation (FDOT) Section 5310 Capital
Assistance Grant for the purpose of purchasing a para-transit vehicle (bus) to serve the transportation
needs of the elderly and persons with disabilities in Monroe County and acceptance of any subsequent
grant awards.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA .
PREVIOUS RELEVANT BOCC ACTION: 2/17/2010 Request for approval to hold public input
meeting to purchase one transportation bus and acceptance of any subsequent grant awards.
.. . . . . . . ... . ....... . ..... . ........................................................................................... - ----- - - -----
CONTRACTAGREEMENT CHANGES: Application for GRANT fun (U.S.C. Section
5310, Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a
COST TO COUNTY: n/a
BUDGETED: Yes X No
SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH:
A r,
APPROVED BY: County Atty. OMB/Purchasing
DOCUMENTATION. Included x Not Required
DISPOSITION.
Revised 8/06
Risk Management
To Follow
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida, Department of Contract:
Transportation (FDOT)
Effective Date:
Expiration Date:
Contract Purpose/Description: Request approval to advertise a public hearing for the 1/16/2013 BOCC meeting
to be held in Key West. The public hearing is to satisfy public input grant application requirements and to
consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing a para-transit
vehicle (bus) to serve the transportation needs of the elderly and persons with disabilities in Monroe County,
Contract Manager: Sheryl Graham 292-4511. Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meetina on 12/12/201.2 "��Agenda Dead] ine.- 1.1/27/2012
Z� ................................
ICONTRACT COSTS
Total Dollar Value of Contract: approx: N/A Current Year Portion:
Budgeted? Yes X No Account Codes: 001-61.525
County Match: n/a
Additional Match: -0- - ------- - -
Total Match: n/a ADDITIONAL COSTS
Estimated Ongoing Costs.. $ /yr For:
(Not included in dollar value above) (e.g. Maintenance, utilities, Lnitorial, salaries, etc)
Date In.
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
I Comments-.
DMB Form Revised 2/27/01 MCP #2
CONTRACT REVIEW
Changes
Needed
Yes No
Yes No
Yes No
Yes No
Reviewer
Date Out
EXHIBIT C
Public Hearing
An opportunity for a public hearing is required ONLY. for Public Agencies requesting Capital grants under
Section 5310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of
public bearing (identified as Exhibit Q and an affidavit of publication. If Exhibit C is not applicable, this should
be stated n the application.
.A sample public notice is located in the Appendix of the manual. A public notice should contain all pertinent
information relating to the project (such as number and types of vehicles as well as the estimated cost of the vehicles) and
should be published at least one time in a newspaper of general circulation in the applicant's service area, no less than 15
or more than 30 days prior to the submission of an application. The notice should state that persons requesting a hearing
must notify the applicant of the request, in writing, and sere a copy of the request for a hearing to the FDOT District
Office.
The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is
requested:
I . A hearing must be conducted;
2. The FDOT District Office must be notified of the date, time, and location of the hearing; and
3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution of issues) must be
submitted to the FDOT District Office, before a Section 53 10 award can be made.
EXHIBIT D
Coordination
If the applicant is a Community Transportation. Coordinator. CTG), this information should be shown in Exhibit D of the
application.. Attached to Exhibit D should be a copy of the. GTG's certification.
If the applicant is not a CTC, a copy of the written coordination agreement between the applicant and the CTC in the
appropriate service area should be identified as :exhibit D;' and included in the application.. The agreement must be
specific as to how the services to be provided will complimentary to the services the CTC provides, and bow duplication
and fragmentation of services will be avoided. If the applicant's service extends into areas covered by more than. one
CTC, copies of all applicable coordination agreements should be included in the application. An executed Commission
for the Transportation. Disadvantaged Coordination Contract or similar document may serve as the written coordination
agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. Grant
awards will not be made without an. appropriate coordination. agreement.
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