Item C22BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12- 12-2012
Bulgy Item: Yes X No
Division:
County Administrator
Department: Social Services/In-Home Services
Staff Qonlct Person/Phone #: Sheryl Grah � . ,
AGENDA ITEM WORDING: Approval to eaten existing contract with Hospice of the Florida
Keys, Inc. d/b/a Visiting Nurse Association to provide direct care services (Chore, f-Iornemaking,
Personal Care and Respite).
ITEM BACKGROUND: Due to the state's uncertainty of Community Care for the Elderly (CCE)
appropriations, and the Alliance for Aging, Inc. delay in issuing new contracts, Monroe County has
needed to postpone our issuance of an RFP, for In Home direct services. We are requesting permission
to extend the existing contract with V.N.A. This will ensure the continuation of services to the clients
of the In -Home Services Program..
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 004 for the V.N.A. Contract
on f-20-2012.
CONTRACT/AGREEMENT CHANGES: to extend contract up to a period of an additional 12
months.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $3 5 5,000.00�INDIRECT COST: _-0-_BUDGETED: Yes X No _
COST TO COUNTY: Approx. $355,000.00 SOURCE OF FUNDS: Grants
REVENUE PRODUCING: Yes /A No A OUNT PER MONTH Year
r a
APPROVED BY: County Atty� OIB/Purc acing X Risk Management
DOCUMENTATION: Included X Not required
DISPOSITION:
Revised 1109
AGENDA ITEM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: Hospice of the Florida Keys, Inc. Contract # Amend. #005 for VNA Contract
dba Visiting Nurse Association 200-201.3
Effective .Date: July 1, 201. 0
Expiration Date: .December 31, 2013
Contract Purpose/Description: Approval of Amendment #005 to the Visiting Nurse Association ('NA) Contract
to extend existing contract for an additional period of up to twelve (1.2) months
Contract Manager: Sheryl Graham - -C=- Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 1. 2-12-201. 2 Agenda Deadl ine: - 27-201.2
CONTRACT COSTS
Total Dollar Value of Contract: approx. $355,000.00 Current Year Portion: $
Budgeted? Yes X No 0 Account Codes: 125-6153612 - 125 - 6153613 -
Grant: - " A �n : _ l � ffi CO � � 125�-6153812 -�125 � - 6153813 County. atch: N/A 125-6153412 - 125-_6153413 -
125- 6153712 - 125 - 6153713
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
Not included in dollar value above} (e . Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Changes
Pate tn Needed
Division .Director Yes ❑ No
Risk Manage nt � 1 , 1 Yes El No
OMB Form Revised 2 2 01 MCP #2
Date Out
yk n..
VISITING NURSE ASSOCIATION
i 7 -
AMENDMENT TO EXTEND CONTRACT - FY: 7-1-10 TO 12-31-13
THIS AMENDMENT to extend the visiting Nurse Association (VNA) Contract is
entered into this 12th day of December, 2012 b and between the Board of Count
. y
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Hospice of the Florida Keys, Inc. d b/a visiting Nurse
Association, (hereinafter called the Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 15" 2011 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In -Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6) months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, not in conflict herewith, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conformal to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
(SEAL)
BOARD OF COUN"_FY COMMISSIONERS
Attest: DANNY L. KOLHAGE,, CLERK OF MONROE COUNTY,, FLORIDA
B�T: By:
Deputy Clerk
(SEAL)
Attest:
By:
WITNESS
Title:
m
Tide: Mavor
.HOSPICE OF �I'HE FLORIDA KEYS, INC
d/b/a VISITING NURSE ASSOCIATION
By:
Title:
By:
WITNESS
Tide:
VISITING NURSE ASSOCIATION AMENDMENT #004
AMENDMENT TO EXTENT CONTRACT - FY: 7-1-10 TO 12-31-12
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this 20th day of June, 2012 by and between the Board of County Commissioners of
Monroe County, Florida, a political subdivision of the State of Fonda hereinafter called the
County, and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse Association, (hereinafter
called the -Contractortf).
WITNESSETH
WHEREAS, the parties entered into a contract dated June 16,2010 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In -Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6) months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows. -
Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 20 10 and any amendments thereto.
2. County shall continue to pay Contractor under the terns and for the amounts currently in
effect.
3. Al I other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto,, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
(SEAL)
BOARD OF COUNn"COMMISSIONERS
Attest: DANNY L. KOLA -WE, CLERK OFJMONROE COUNTY, FLORIDA
By: Bv:
Deputy Clerk
Tide.- Mavor
(SEAL) HOSPICE OF THE FLORIDA KEYS, INC
d/b/a VISITING NURSE ASSOCI-ATION
By:
Title:
Attest:
By: By:
WITNESS 1#1TNESS
Tide: Title: N -
. ......... . .