Item C23BOARD of COUNTY COMMISSIONERS
AGENDA. ITEM SUMMARY
Meeting Date: 12 1 y
Bulb Item-. Yes X No
Division: CAD
Department: Social Services/Nutrition.
Contact /Phone #: :Ten Caron 2-9 Z,-4
A Si+E" Q-A
0
.AGENDA ITEM WORDING.
Request approval of the 2013 Vendor Agreement between Monroe County Social Services and
N ewtrit on Concepts., Inc.
ITEM BACKGROUND:
The .Alliance for Aging requires Nutrition programs to have an on -call dietician in planning and
providing nutrition services. The .Alliance further requires that an agreement be entered into which
itemizes the responsibilities and functions of the dietician as well as the method of payment.
PREVIOUS RELE ANT BOCC ACTION:
Approval of the 2012 Vendor Agreement between Monroe County Social Services and Newtrition
Concepts, Inc. on January 18, 2012.
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $5000 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST To COUNTY: $o
SOURCE OF FUNDS: Older Americans Act
_4ieitur
REVENUE PRODUCING: Yes No X MOUNT PER MONTH Year
w
APPROVED BY: bounty Atty : OMB/Purchasing Risk Management
DOCUMENTATION: Included Not Required
AGENDA ITEM
Revised 7` 9
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
. . . . ..................
CONTRACT SUMMARY
.............. . ....
Contract with, Newtrition Concepts, Inc. Contract #
Effective Date.
January 1, A ?" 013
Expiration Date:
December 31, 2013
Contract Purpose/Description:
Provision of professional nutrition services by a Licensed Dietician, required of the
Nutrition Program by the Alliance for Aging, Inc.
Contract Manager: Sheryl Graham
(Name) (Ext.)
Social Services/Stop #1
(Department/Stop
for BOCC meeting on December 12, Agenda Deadline.-
November 27, 2012
2012
CONTRACT COSTS
Total Dollar Value of Contract.* $ 5000 Current Year Portion: $
Budgeted? Yes Z No F-1 Account Codes: 125-6153113-530310-
Grant: $ 5000 125-6153213-530310-
County Match: $ In -Kind
Estimated Ongoing Costs: S /yr
tincluded (Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries. etc.)
CONTRACT REVIEW
Chanc!e,4
C7--
D a I Needed
Division Director ItAx ) YesE] No
Risk Management YesD No
O.M.B./
. Purc V-asing �L-11` '2"e YesE] No[�T
County Attorney
Comments:
OMB Form Revis%ed '21�1;271'0 I MCP ff2
am —Omni
Date Out
-AI
VENDOR AGREEMENT
Between
Monroe Coup Social Services
1100 Simonton Street Ke ''west 33040
CathA Clark-i a es R.D. .D/N
Ne triti.on Concepts, lnc,
PO Box 557083 Miami F133255-7083
Tel/Pax: 305 812 21 S6
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clark -Reyes RD, LD/N (the
Nutritional Consultant). The agreement is entered into effective this 1't day of January
2013 and expires on December 31, 2013 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services:
Res onsibuities and functions shall include but are not limited to the foll.o in
• Participate in developing menus with input from the advisory council
• Ensure all menus as written meet nutritional criteria as required by DoEA;
■ approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeps prior to implementation;
• Monitor at least annually every meal site using the Nutrition Compliance
Review Form, -
Participate in development and review of food service contract annually for
adherence to current nutritional requirements and delivery components of the
food service vendor contract;
• :Participate in developing the annual and monthly Nutrition Education Plan
and coordinate the provision of nutrition education so that it is effective and
appropriate;
• Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
+� Participate In the development of client satisfaction preference assessment
tools, and review assessment of results;
• Provide nutrition counseling for clients, if nutrition service provider
authorizes it for clients that have high risk scores (any score higher than. 5.5
on the assessment tool).
Entiret I _y- o f reenlent
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Payment:
Monroe County Social Services agrees to pay the Consultant at the rate of
.Fees: On -site visits to Congregates Meal Sites $60 per hour
Preparation Time Off -site Work S60 per hour
Travel Time $60 per hour
IN WITNESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark -Reyes, RD, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clark -Reyes, RD, LD/N
Vendor/Dietitian
Beginning Date 01/01/2013
Sheryl Graham, MA, CWDP
Monroe County Social Services
End .Date 12/3 1 /2."0 13
. . . .... ..................... . ... . .................. ..... ........................................
M C NTY A
OV AS TO
N T, P" - eAT T 0 R E Y
ate V t
VENDOR AGREEMENT
Between
onroe County Social Services
Illll�rl�l ----/�Illll�lllll�llllr���
monton Street Kev West. Fl 33040
And
Cathy Clark -Reyes, R.D. L.DIN
Newtrition Concepts, Inc.
I- - I I -I I I I IIIII I I I I I I I I I I I I I II IIIIII I IIII I I I I I I I I I I I I I I I II I III II I I I -I -I- -I ---I-I -- ^I I I I I I I I II I II Illl�lrrrr,
PO Box 557083 Miami Fl 33255--7083
TellFax: 305 812-2186
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the .Agency) and Cathy Clark -Reyes RD, LDIN (the
Nutritional Consultant). The agreement is entered into effective this 1" day of January
2012 and expires on December 31, 2012 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services:
Res onsibUities and functions shall include but are not limited to the followin
• Participate in developing menus with input from the advisory council;
• Ensure all menus as written meet nutritional criteria as required by DOEA;
• .Approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeks prior to implementation;
• Monitor at least annually every meal site using the Nutrition Compliance
Review Form;
• Participate in development and review of food service contract annually for
adherence to current nutritional requirements and delivery components of the
food service vendor contract;
• Participate in developing the annual and monthly Nutrition Education Plan
and coordinate the provision of nutrition education so that it is effective and
appropriate;
• Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
• Participate in the development of client satisfaction preference assessment
tools, and review assessment of results;
• Provide nutrition counseling for clients, if nutrition service provider
authorizes it for clients that have high risk scores (any score higher than 5.5
on the assessment tool).
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Payment:
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees. on -site visits to Congregates Meal Sites $60 per hour
Preparation Time Off -site Work $60 per hour
Travel Time $60 per hour
IN WITNESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clary -Reyes, RD, LDIN have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clark -:Reyes, RD, LD/T
Vendor/Dietitian
Beginning Date 01 /01 /2012 End Date 12/31 /2012
UM
ASSISTANT
I 01