Item C25BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
12/12/2012
Yes X
Bulk Item, No
Division: Coqply Administrator
Department: Social Services
Staff Contact Person: Sheryl Graham
(305)292- 45f 1
AGENDA ITEM WORDIN Approval of Amendment #005 to the Older Aicans Act
Go
. . ......................... . . ....... .AmerAM ............. ........... .
Contract AA-1229 between the Alliance For Aging, Inc. (Area Agency on Aging) and the Monroe
County Board of County Commissioners (Social Services/In Home Services) for the current contract
period of 1/1/12 to 12/31/12.
ITEM BACKGROUND: Approval of Amendment #005 will de -obligate $3,310.69 in funding from
Title C2 for Home Delivered Meals. Total contract amount will decrease from $420,805.36
$417,494.67. This is not recurrent.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment #004 to the
Older Americans Act (OAA) Contract #AA-1229 on 9/19/12,
............... . .
CONTRACT/AGREEMENT CHANGES: The funding for Title C2 home delivered meals will
decrease by $3,310.69 from $202,872.84 to $199,562.15. Total overall contract amount will
decrease from $420,805.36 to $417,494.67.
STAFF RECOMMENDATIONS.* Approval
TOTAL COST: $417,494.67
BUDGETED: Yes X No
COST TO COUNTY: $46,388.29 in kind (match required) SOURCE OF FUNDS.* Grant
funds
DOCUMENTATION: Included x Not Required To Follow
10
DISPOSITION. AGENDA ITEM #
MONROE CQUNTY.BOARDOPBOUNTY COMMISSIONERS
:Contract with: Alliance For Aging,Inc. Contract: AA- 1229 Amendment #005
(AAA) Eff�ctive Date: 1/1./2012..
Expiration Date. 12/111201.2...:
Contract Purpose/Description: Approval of Amendment #005 to the Older Amer* act (OAA) Contract AA-
icans
1229 between.. the Alliance for Aging, Inc. (AAA). and Monroe County Board: of County Commissioners (Social
Services/In Home Services).
............ ........ . . ... . ......... .. .......... .......
. . ............ .... ... ... . . .... ...... .............. .. .. .... .............. .. . ....... ... . . ... ...
.......... . . . .... .....
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
(Name(Ext.Department Stop #)
) )
For BOCC meeting on 12/12/2012 . ........ Agenda Deadline: 11/27/2012
............... . . .........
. ... .......................
..................... . . .......... ... - ....... . . ... .. ..............
. . . ........................ . -
....... ...
C
CONTRACT OS
Total 0: ollarValue of Contract: approx. $417,494.67
Budgeted .9 Yes.. X No El Account Codes*.
County Match,.$46,388.29.
Additional Match:
T.0tat Match $46,388.29
Estimated Ongoing Costs: $ Syr
..mot included in: dollar value above)
Dat�p In
Division Director
'Risk Management
O.M.B./Purchasing
County Attorney
Comments:
ONM Form Revised 2/27/01 MCP #2
Current Year Portion.- $
125-615321.2
ADDITIONAL COSTS
For.:
(e.g. Maintenance, utili*s, janitorial,, salaries, etc)
CONTRACT REVIEW
Yes Ell N?<�
in
Amendment 005 CONTRACT AA-' 229
Page
THIS AMENDMENT is entered into between the Alliance for Aging Inc hereinafter referred:
to as the "Alliance",and Monroe County Social Services-,
The purpose of this amendment is to deobligate $3,3 0.69 from Home Delivered Meals C2.
The Budget Summary by Title for the whole fiscal year (January 1 -December 31,
2012) is as follows:
T t e. C.1.(CODA./CSFA. # 93.,.045-).:.$-1:40j846*...
Title C2 (CFDA/CSFA # 91045): $ 2059265.15
Title III E (CFDA/CSFA # 93.052): $ 71,383.35
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Maximum
Service
Maximum
Service(s) to be Provided units of
Unit Rate Dollars
Service
Congregate Meals C I
$9.56 14,16 $135,378.1.7
Congregate Screening C I
$20.00 1.46 $25925.00
...........
Nutrition Counseling C I
$47-50 40 $1 �906.00
Nutrition Education C 1 $0.20 31,185 $637.00
Home Delivered Meals C2 $6.13 32,3555 $1-9%,562.15
Screening & Assessment C2
$25.00 213 $5341.00
Nutrition Education C2 $0.20 1,810 $362.00
In Home BSs ite 3r, $23-08 1,329 $309677-50
Facility Respite 3E $10.34 3,936
$40705.85
Total Contract ................... . . . . $417,494.67
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services.
SIGNED BY: SIGNED BY:
NAME:
TITLE.a
DATE:
. .............. .. .. . .
NAME:
TITLE:
J
DATE:
. ... .... ....... ........ . . ....... . . . .. .................... ........... . ..............
. .. ....................
Max B. Rothman, JD, L.L.M.
F1
ASSISTANT r.01 INTV h I
Amendment 004
CONTRACT AA-1 229
Pad
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter reere�
o as the ��A ance", and` Mon Coin Social Services,
The pu 0 of the amendment Is t
ncrs :funding by allocating Older Americans Act
carry forward and a:##ifional funds. The increases by title are as follows, Title ME I's
Increased by $4,832.15, The increases are not curer
nt
The Budget Summary by Tithe for the whole fiscal year (January 1 -December 31,
2 12) is as follows:
Title C1 FDA/CSF # 93,046): $ 140t846.17
Title C2 (CFDA/CSFA # 3.045): $ 208,575.84
Title III E CFDA/CSFA # 93.052. $ 7 3 3.35
The Alliance shall make payment to the provider for provi
sion n of services max*
mum number
of units of..s, er.v*c.e and. a . the ps . stated : below
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .....................................................................................................................................
DATE: 7-t12
IN
11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date.- 9-19.-2012
Bulk Item.- Yes —X No
Division-. County Administrator
Department-., Social Services/In-Home Services_
Staff Contact Person,/Phor),#:)Sheryl Graham/X45 10
.. ........... -
AGENDA ITEM WORDING.* Approval of Amendment 004 to the Ofte"-r Americans Act (0AA)
Contract AA- 1229 between the Alliance for Aging Inc. .Area Agency: on .. A *h ) And tie ..Mon . r . oe
3P 9
County Board of County Commissioners (Social Servl*ces/In-Home Services) for fiscal year 1/1/12 to
12/31/12.
ITEM BACKGROUND: Approval of Amendment 004 will increase fundig to the Older
Americans Act Title HIE by $4,832.35 for a contract total of $420,805.36. The increase is not
recurrent.
... ........
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment 003 to the Older
Americans Act (OAA) Contract #AA- 1229 on 5-16-2012.
CONTRACT/AGREEMENT CHANGES: The money in Title III-E will increase by $4,832.35.
This is a total of $71,383.35 in Title IIIE, $30,677.50 for In -Home Respite and $40,705.85 for Facility
Respite. This increase is not recurrent.
. . . .......
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $420,805.36 INDIRECT COST: --O-.BUDGETED:
Yes X No
COST TO COUNTY: No Cash Match required. SOURCE OF FUNDS: Grant
Approx. $42,081.0o In -Kind Match . ....... P4.100plom-
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
er"
APPROVED BY: County Atty OMB/Purchasing XR.isk Management xv
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM
Revised 1/09
SIOULt �q
......... .
CONTRACT SUMMARY
Contract with.- Alliance For Aging, Inc. Contract 4 Amendment #004 for
Contract #AA-1229
Effective Date: 1/1/2012
Expiration Date: 12/31/2012
.Contract Purpose/Description: Approval of Amendment #004 to the OAA Contract #AA- 1229 will increase
-funding to the Older Americans Act Title IRE by ........... total. 6. The increase is
not . . . recurrent. . . . . . . . .. .. ......... ................... $4,832.35-for a. contract 6�/Tl
Contract Manager: Sheryl Graham 4510 Community Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meetinja on 9/19/1-2
Agenda Deadline: .. 9/4/12
CONTRACTCOST�
Total Dollar Value of Contract: (extension) $415,028.00 Current Year Portion: $
Budgeted`? Yes X No: 0 Account Codes: 7
Grant- $420,805.36 125 6151012
County Match- $42,,08 1.00 (In -Kind Match) 125 -6153212—.
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
125 -6153412-
ADDITIONAL COSTS
For:
(eg. Maintenance, utilities, janitorial, salaries, a"c
CONMCT REVIEW . . . ........
Changes
Date Out . . . ....... ... .
Division Director
Pate 1p
q1 1,2
Needed viewe y
Yes 11 No
Risk Management
s
Yes 0 Nod:;�� s, . . ..... ....
O.M.B./Purchasing
Yes 0 No
County Attorney
L, Yes No
.......
Comments:
OMB Form Revised 2/27/01 MCP #2
IN