Item D2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: APRIL 16, 2008 Division: TDC
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone #: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement with Key West Fishing Tournament, Inc. to revise Exhibit A
relating to the times/schedule for the Southernmost Swordfish Tournament.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
Original Agreement was approved at the October 17, 2008 BOCC Meeting
CONTRACT/AGREEMENT CHANGES:
Amendment to revise times/schedule
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $40 000 BUDGETED: Yes X No
COST TO COUNTY: $40,000 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION:
DISPOSITION:
Revised 11 /06
Included X Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Fishing
Contract # TDC ID: 346
Tournament, Inc.
Effective Date: 10/1/07
Expiration Date: 2/29/09
Contract Purpose/Description:
Approval of an Amendment to Agreement
with Key West Fishing Tournament, Inc. to
revise Exhibit A relating to the times/schedule for the Southernmost Swordfish
Tournament.
Contract Manager: Maxine Pacini
3523 TDC # 3
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 4/16/08
Agenda Deadline: 4/1/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 40,000 Current Y, ar Portion: $ 25,994.98
Budgeted? Yes® No ❑ Account Codes:-115-75022-530340-T85174656-X-530480
Grant: $ 115-75022-530340-T85F-056-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed wer
Division Director Yes❑ No
1�
Risk Management 0.00 Yes❑ No&
O.M.B./Purchasing 3 �� Yes❑ NoE2
County Attorney Yes❑ No[]'-- C.Hall 3�
Comments:
OMB Form Revised 2/27/01 MCP #2
AMENDMENT Ost AMENDMENT) TO AGREEMENT
THIS AMENDMENT to agreement dated the day of 2008, is entered into by and between
the Board of County Commissioners for Monroe County, Florida, a political subdivision of the state of
Florida ("County"), and Key West Fishing Tournament, Inc. ("Event Sponsor").
WHEREAS, there was a contract entered into on October 17, 2007 between the parties, awarding
$40,000 for the production of the Key West Fishing Tournament between December 2007 and November
2008 (To include: Awards Presentation for FY 2007 Tournament/Key West Fishing Tournament/Kickoff and
Southernmost Swordfish Tournament; and
WHEREAS, it has become necessary to revise Exhibit A to reflect a change in times and schedule for
the Southernmost Swordfish Tournament;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to
the amended agreement as follows:
1. Exhibit A of the Agreement dated October 17, 2007 and showing times and schedule for the
Southernmost Swordfish Tournament shall be revised, and attached hereto.
2. The remaining provisions of the contract dated October 17, 2007 remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above
written.
(SEAL) Board of County Commissioners
Attest: Danny L. Kolhage, Clerk of Monroe County
Deputy Clerk
(CORPORATE SEAL)
Attest:
Mayor/Chairman
Key West Fishing Tournament, Inc.
By. Bye
Secretary President/
Print Name Print Name
OR TWO WITNESSES
(1) (2)
(1) (2)
Print Name
Amendment # 1
Key West Fishing Tournament
Contract #: 346
Sponsor
Print Name
- rr —
MONROE COUNTY ATTORNEY
PPCYNTHIA L.
ROV�D A
� ALL
ASSISTANT CVUNT ATTR ATTORNEY
s'1 ate
REVISED EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
Key West Fishing Tournament, Inc.
SOUTHERNMOST SWORDFISH TOURNAMENT
PRINT TOURNAMENT NAME
Registration on June 14th, 2008 from 9:00 AM to 12:00 PM (noon)
Lines in on June 14th, 2008 at 12:00 PM (noon) and out on June 15th, 2008
at 12:00 AM (midnight)
Weigh -In opens on June 14th, 2008 at 7:00 PM and Closes on June 15th,
2008 at 2:00 AM
Amendment #1
Key West Fishing Tournament
Contract #: 346
Page 1 of 1
Pacini-Maxine
From: Fishfinesse@aol.com
Sent: Monday, March 03, 2008 3:52 PM
To: adminasst@fla-keys.com
Subject: Re: Amendment to Swordfish Tounament times
Registration: Day 1 - June 14th - 9:00 AM to 12:00 PM
Lines In: Day 1 - June 14th - 12:00 PM
Weigh -In Begins: Day 1 - June 14th - 7:00 PM
Lines Out: Day 2 - June 15th - 12:00 AM
Weigh -In Closes: Day 2 - June 15th - 2:00 AM
Summary: Registration on June 14th from 9:00 AM to 12:00 PM (noon)
Lines in on June 14th at 12:00 PM (noon) and out on June 15th at 12:00 AM (midnight)
Weigh -In opens on June 14th at 7:00 PM and Closes on June 15th at 2:00 AM
We are keeping the same dates, just changing the times to accommodate both day light and night time fishing
for the swordfish.
Please do not hesitate to call me should you have any questions.
Many thanks for all your assistance.
Doris Harris, Director
Key West Fishing Tournament
295-6601
fax 293-0762
director@keywestfishingtournament.com
It's Tax Time! Get tips, forms and advice on AOL Money & Finance.
3/3/2008
Page 1 of 1
Pacini-Maxine
From:
FishUmbrella@aol.com
Sent:
Sunday, March 02, 2008 5:31 PM
To:
AdminAsst@Fla-Keys.com
Subject:
Re: KWFT-Swordfish Tournament
Attachments: Swordfish 2008.doc
Key West Fishing Tournament Swordfish is changing their fishing times, but are remaining on the same days
as the contact says. Is there any change that needs to be made with the contract. See Attached.
Christina
In a message dated 3/1/2008 2:29:40 P.M. Eastern Standard Time, Fishfinesse writes:
Attached is announcement of the KWFT Southernmost Swordfish Tournament.
We already have in the TDC contract these same dates of June 14th & June 15th. We are just
changing the times of lines for the registration and lines in and out.
Please let me know if I can help in any way with this change to the TDC contract.
Many thanks for all your help,
Doris Harris, Director
Key West Fishing Tournament
295-6601
director@keywestfishingtournament.com
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3/3/2008
"�'��U�F/„' SOUTHERNMOST SWORDFISH
<% TOURNAMENT
June 14 & 15,
2008 -
Noon
to Midnight
Registration 9
am to
noon,
June 14th
At King's Pointe Marina, Key West
Swordfish Tournament
For Most Releases and Weighed Catches
Each Release scores 200 points
Minimum weight of 100 lbs. for weighed catches
Entry Fee of $100.00 per boat!
First Place Wins: $1,000.00 Second Place Wins: $500.00
Hydro Glow Fish Light Hydro Glow Fish Light
Swordfish Pendant by Heaviest Catch
Wins:
BCD & g Sea .Life Nasterpieces Trophy & Filet Knife
Lines in at 12:00 noon, Saturday, June 1
Lines out at 12:00 midnight, Sunday, June Ieh
Weigh -In at King's Pointe Marina from
7:00 PM Saturday, June 1,C to 2:00 AM Sunday, June 15"'
All registered boats must have a Highly Migratory Species (HMS) Permit
Apply for the permit at www.nmfspermits.com
For complete information, contact Doris Harris, Director at (800) 970-9056
www.keywesffishingtournament.com
KD&G
1
�d��il►.t�'!l'i�iif
COONY
TACKUJE4.
KEY V1l['S'( �`
DOUBLETREE®
GRAND KEY RESORT
KFY WEST
The
Florida Keys
& Key (-.st
. come e5 You We
joor__
Key West Charter Boat
Association
KEYSCARIBBEAN
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between Monroe County,
Florida, a political subdivision of the state of Florida ("County"), and Key West Fishing
Tournament, Inc. ("Event Sponsor').
WHEREAS, Florida Keys Fishing Tournaments, Inc., the umbrella organization under
contract to the County, has recommended to the Monroe County Tourist Development Council
(hereinafter "TDC"), which has endorsed the recommendation, that certain monies be
allocated for promotion of an event by Event Sponsor; and
WHEREAS, Event Sponsor has represented and agreed that it desires and is able to
conduct the event;
NOW, THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shall pay a sum not to exceed $40,000 (Forty Thousand Dollars) for
promotion and related expenditures effective October 1, 2007, as described in the event
budget, attached hereto as Exhibit B, for production of the Key West Fishing Tournament
between December 2007 and November 2008 (To include: Awards Presentation for FY
2007 Tournament/Key West Fishing Tournament/Kickoff/Southernmost Swordfish
Tournament) ("Event"). Payment will be made only after Event Sponsor submits invoices and
support documentation acceptable to the County's Finance Department within ninety (90) days
of the conclusion of the Event. Funding under this agreement terminates ninety days after the
conclusion of the Event. The advertising and promotion budget for County funding may be
altered as to the individual line items, or components, within 10% of the amount stated for that
item or component, without increasing the total dollar amount and without requiring a written
amendment to this agreement. The general non -allocated section of the Event budget may be
utilized for unforeseen allowable expenditures and for those budget lines that may require
additional funds, according to County guidelines. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the
County.
2. In a situation where the Event has to be postponed due to a named storm or
hurricane for which the County orders a visitor and/or resident evacuation order, the Event
Sponsor shall have thirty (30) days to provide to Florida Keys Fishing Tournaments, Inc. notice
of a new date for the Event, and shall produce the re -scheduled Event within ninety (90) days
of the original date of Event. The rescheduled date shall be authorized, in writing, by The
Florida Keys Fishing Tournaments, Inc. and forwarded to the Tourist Development Council
administrative office to be processed in the form of an Amendment to this Agreement. If the
Event Sponsor is unable to reschedule the Event, the Event Sponsor shall provide proof of the
cancellation being caused by a named storm or hurricane, and a written statement as to why
the Event cannot be rescheduled.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
If the Event is cancelled or rescheduled due to a named storm or hurricane for which
the County orders a visitor and/or resident evacuation order, the County shall pay for
promotion or related expenditures of any combination of invoices for the original event date,
and/or the rescheduled date up to the amount, but not to exceed the amount of funds
allocated as described in the budget, attached hereto as Exhibit B.
3. Event Sponsor shall provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto. All advertising and public
relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County. The agencies of record, shall receive payment
of work in progress upon submission of documented invoices associated with the Event. Event
Sponsor fully understands that funding is obtained from tourist development taxes for which
the fiscal year ends September 30, 2008. Event Sponsor also understands that the funding
process through which this was Agreement is made available by County requires event
sponsors to submit their payment requests within ninety (90) days of the conclusion of the
event. In order for the tourist development taxes to be utilized most effectively for the purpose
for which they were authorized, attracting and promoting tourism, the budgeting process of the
County requires the Event's funding to be concluded in a timely manner. In recognition that
the timeliness of payment requests is of extreme importance to the funding of future
advertising and promotion for the stability of the tourist -based economy, Event Sponsor
agrees to submit within ninety (90) days of the conclusion of the Event all invoices and support
documentation as required by the County's Finance Department rules and policies. Event
Sponsor shall not be reimbursed nor will Event Sponsor's vendors be paid directly for any
invoices received by the County after February 29, 2009
4. No person or entity shall be entitled to rely upon the terms, or any of them, of this
Agreement to enforce or attempt to enforce or attempt to enforce any third -party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County
and the Event Sponsor agree that neither the County nor the Event Sponsor or any agent,
officer, or employee of either, shall have the authority to inform, counsel, or otherwise indicate
that any particular individual or group of individuals, entity or entities, have entitlements or
benefits under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in the Agreement.
5. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with the Event if it does not occur as a result of any act or omission by
Event Sponsor.
6. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of the services provided, event sponsored, or other activities and
funding associated with this agreement. Should the Event involve the serving or distribution of
alcoholic beverages, Event Sponsor shall obtain prior to the Event, a Liquor Liability insurance
policy naming Monroe County as a co-insured.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
7. Event Sponsor shall maintain records pursuant to generally accepted accounting
principles for four (4) years after the Event and shall permit County and its agents and
employees access to said records at reasonable times.
8. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the Event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
9. Event Sponsor is an independent contractor and shall disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
10. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on his/her/its behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 10-1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
11. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with an
business with an Y public entity, and may not transact
y public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date of being convicted vendor list. By signing below, Event Sponsor warrants that he/she/it placed isnott in
violation of this paragraph.
12. Logo: All promotional literature and display advertising with the
exception of generic advertising must display the "Florida Keys & Key West Come As You Are"
logo/trade mark (as per attached logo sample). This logo/trade mark was adopted by the
TDC and County in December 2006.
In -County Logo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized in all approved in -county print newspaper ads, magazine ads
street banners, posters and other approved signage efforts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek
approval, clarification and/or logo in electronic format (eps or jpg file), contact Lauren Bernat
or John Underwood with Tinsley Advertising at 305-856-6060.
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
3
Out of County Logo: The out of county logo does NOT include the "Monroe County Tourist
Development Council" designation and is to be utilized in all other efforts including an
approved out -of -county print newspaper ads, magazine ads, television commercials, internet
advertising (banners, buttons, e-mail blasts), direct mail promotions (brochures and
pamphlets) and any approved promotional items including programs, T-shirts, hats, jackets,
trophies and koozie cups. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps orjpg file), contact John Underwood at Tinsley Advertising at 305-856-6060.
13. Insurance Requirements are as follows: Event Sponsor, as a pre -requisite of the
Special Event governed by this agreement, shall obtain, at its own expense, insurance as specified
in this section.
Event Sponsor will not be permitted to commence work associated with the Event
(including pre -staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain the
required insurance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or replaced.
Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
Certificate of Insurance
or
Certified copy of the actual insurance policy
A certified copy of any or all insurance policies required by this contract shall be filed with the Clerk
of the BOCC prior to the Event. All insurance policies must specify that they are not subject to
cancellation, non -renewal, material change or reduction in coverage unless a minimum of thirty
(30) days prior notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsors insurance shall not be construed as
relieving Event Sponsor from any liability or obligation assumed under this contract or imposed by
law.
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in writing on
the County form titled "Request for Waiver of Insurance Requirements" and must be approved by
Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance required
by this paragraph not later than twenty (20) days prior to the Event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain
General Liability Insurance. Coverage shall be maintained through out the life of the contract and
include, as a minimum:
Premises Operations
Products and Completed Operations
Blanket contractual Liability
Personal Injury Liability
Expanded Definition of Property Damage
The minimum limits acceptable shall be:
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
4
$1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$500,000.00 per person
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
Policy, its provisions shall include coverage for claims filed on or after the effective date of this
contract. In addition, the period for which claims may be reported should extend for a minimum of
twelve (12) months following the Event.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall include Liquor
Liability with limits equal to those of the basic coverage. A separate Liquor Liability policy is
acceptable if the coverage is not more restrictive than the Event Sponsor's General Liability policy.
14. Event Sponsor shall not assign or subcontract its obligations under this agreement,
except in writing and with the prior written approval of the Board of County Commissioners for
Monroe County and Vendor, which approval shall be subject to such conditions and provisions as
the Board may deem necessary.
IN WITNESS WHEREOF, each pagy �as caused this reement to be executed by its
duly authorized representative, the da of
Y 2007.
(SEAL)
Attest: Danny L:; Kolhage, Clerk
f` �-00uty Clerk
(CORPORATE SEAL)
Attest:
By.
Secretary
Print Name
OR
(1) Witness
Print Name
(2) Witness
Print Name
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
Board of County Commissioners
of Monroe County
�YO'
�ir�Jn
Key West Fishing Tournament, Inc.
By
Pre ident/Event Spo sor
Print Name
MONROE COUNTYATTORNEY
APPROVED AS TO FORM:
SUSAN M. GRIAA
ASSISTANT y
COUNTY`ATTORNEY
Date �..�_� (�
5
In -County Logo
ne
florlddKe
&KeYS
y est
., . �. come as you are
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
Out -of -County Logo
The
Florida Keys
&Key�(Iest 0
.* come as you are
Key West Fishing Tournament
Fishing Umbrella Funding FY 2008
6
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2009
!e,,ey West F*ng Toumament, Inc.
PR.tNT TOURNAMENT NAME
• • * AWARDS PRESENTATION FOR 2007 TOURNAMENT YEAR a ♦ •
DAY 1
8
00 PM
N/A
; AM
6:00
- 10:00 PM
N/A ;
AM
N/A
AM
DAY 2
N/A ;
AM
N/A ;
AM
N/A
PM
N/A
AM
N/A
AM
DAY 3
N/A
AM
N/A
PM
N/A
PM
N/A—:
PM
N/A
PM
DAY 4
N/A
AM
N/A
PM
N/A
PM
N/A
PM
N/A
PM
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT Trophy presentation to winners of 2007 tournament
WEIGH-IN OVER
OTHER EVENT
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT
WEIGH-INOVER
OTHER EVENT
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT
WEIGH-IN OVER
OTHER EVENT
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT
WEIGH-IN OVER
OTHER EVENT
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
Key West Fishing Tournament, Inc._
PRINT TOURNAMENT NAME
• • • SOUTHERNMOST SWORDFISH TOURNAMENT • •
DAY 1 8
00 PM
LINES IN WATER
N/A
: AM
LINES OUT OF WATER
2:00
- 7:00 PM
EVENING EVENT Tournament Registration
j N/A
AM
WEIGH-IN OVER
N/A
AM
OTHER EVENT
DAY 2 N/A
`
AM
LINES IN WATER
5
00 AM
LINES OUT OF WATER
i
N/A
PM
EVENING EVENT
7
00 AM
WEIGH-IN OVER
7 -
00 AM
OTHER EVENT Awards Ceremony
DAY 3 N/A
AM
LINES IN WATER
N/A :
PM
LINES OUT OF WATER
N/A :
PM
EVENING EVENT
N/A
PM
WEIGH-IN OVER .
N/A
PM
OTHER EVENT
DAY 4 N/A
AM
LINES IN WATER
N/A
PM
LINES OUT OF WATER
N/A :
PM
EVENING EVENT
N/A
PM
WEIGH-IN OVER
N/A
PM
OTHER EVENT
IN THE EVENT THERE ARE UNFAVORABLE WEATHER CONDITIONS ON JUNE 14M & 15"', THE
TOURNAMENT WILL TAKE PLACE JUNE 21 sr & 22Nv
EXHIBIT A
FLORIDA KEYS FISHING TOURNAMENTS, INC.,
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2007-2008
DAY 1
N/A
:
AM
N/A
:
PM
6:00
- 8:00
PM
N/A
:
PM
N/A
PM
DAY 2
8
00
AM
3
00
PM
N/A
PM
5
30
PM
N/A
PM
DAY 3
8
00
AM
3
00
PM
7:00 -
9:00
PM
5
30
PM
N/A
PM
DAY 4
N/A :
AM
N/A
PM
N/A
PM
N/A :
PM
N/A
PM
Key West Fishing Tournament, Inc.
PRINT TOURNAMENT NAME
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT Tournament Registration
WEIGH-IN OVER
OTHER EVENT
LINES IN WATER
LINES OUT OF WATER
EVENING EVENT
WEIGH-IN OVER
31THER EVENT
TINES IN WATER
INES OUT OF WATER
WENING EVENT Awards Ceremony
NEIGH -IN OVER
>THER EVENT
JNES IN WATER
INES OUT OF WATER
VENING EVENT
/EIGH-IN OVER
IHER EVENT
EXHIBIT B
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
FISHING UMBRELLA EVENT BUDGET
BUDGET BREAKDOWN
line item listed below shall be approved by the appropriate agency of record
FISCAL YEAR 2008
EVENT NAME: Key West Fishing Tournament
MEDIA PLACEMENT & PRODUCTION COSTS: newspaper, radio, magazines,
9,300.00
TV, website/internet advertising only
PROMOTIONAL SIGNS: posters/banners
200.00
PROMOTIONAL ITEMS: t-shirts, hats, jackets, koozie cups
8,000,00
DIRECT MAIL PROMOTIONS: brochures/pamphlets/
5,200.00
postage & shipping
PROGRAMS:
2,000.00
PUBLIC RELATIONS
1,600.00
`TROPHIES:
12,000.00
"GENERAL NON -ALLOCATED
1,700.00
TOTAL:
$40,000.00
` TOURNAMENTS CANNOT EXCEED MORE THAN 30% OF THE TOTAL BUDGET IN TROPHY
LINE ITEM EXCEPT WHEN TOURNAMENTS RECEIVED SPECIAL APPROVAL FROM FKFT, INC.
BOARD OF DIRECTORS. 3/5197
"GENERAL NON ALLOCATED MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
AND CAN ONLY BE UTILIZED FOR ACCEPTABLE TDC ITEMS.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THE BUDGETED LINE ITEMS
NOTED ABOVE.
19% Edition
MONROE COUNTY, FLORIDA
Request For Waiver
Of
Insurance Requirements
It is requested that the insumce regwrenents, as specified in the County's Schedule of iomaance
Requirement; be waived or modified on the following contract.
Contractor See Event Attachment - FISHING
N:se of Entity: rks� v ja rc T t ► _
Name of Event: L:11104q U�
Contract for. Se[V ces1
Address of Contractor. CIO TM Att: Maacine
Phone: 305-296-1552
Scope of worm: Advectisintt and Promotitm
' , 1 ' .V.!17a , ZoMITTV i now;
R-11
PoNcies Waiver win _
apply toe See Attwhed
Signature of contractor:
Approved 4 Z,, Not Approved
Risk Management:
Date:
County Administrator Appeal:
Approved
Date:
Board of County Commissioners Appeal:
Approved
Meeting Date:
Administration instruction
#4709.2
Not Approved
Not Approved