The URL can be used to link to this page

Item C06BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 16 2008 Division: Budget & Finance Bulk Item: Yes X No — Department: Office of Management & Budget Staff Contact Person/Phone #: Emie Coughlin X4315 AGENDA ITEM WORDING: Approval of a Budget Amendment for the Supervisor of Elections to reflect the allocation of county matching funds for the FY 08 approved budget in accordance with F.S. chapter 129.201. ITEM BACKGROUND: Whereas the Supervisor of Elections is amending their original budget to revise the functional distribution which will account for matching funds that were a requirement of Federal Election Activities Agreement they received from the Florida Department of State, Division of Elections in February of 2008. PREVIOUS RELEVANT BOCC ACTION: Approved and Adopted FY 08 Budget. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: N/A BUDGETED: Yes — No COST TO COUNTY: N/A SOURCE OF FUNDS:N/A REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: County Atty X urchasing X Risk Management N/A DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised 11/06 �ia11►��.. CD4yl� 1 TO: FROM: DATE: SUBJECT HARRY L. SAWYER, JR. Supervisor of Elections Monroe County, Florida www.key's-electlolls.org MAR 5 2008 MEMORANDUM OMB, Gato Building Key West/Monroe County Commission Harry L. Sawyer, Jr G February 28, 2008 Amended Budget 2007/2008 Please find enclosed a 2007/2008 amended Budget. This Budget has been amended to show the allocation of county matching funds for grants that this office has received from the Division of Elections during this fiscal year. Also, enclosed are copies of the grants. The amount of the budget has not changed. Please call Staci if you have any questions at ext 3064. Thank you very much. Key West Office. 530 N1'hitcheacl street # 101 • Rev Nest, Florida 3 3040-654 7 • (305) 29`�-3416 'Marathon Office (\�T�150.5): Marathon Government Annex • 490 63rd St., Ocean, Suite 130 • Marathon, Florida 33050 • (305) 289-6017 Plantation hev Office (ATNT 88.5): Plantation Kev Government Center • 88820 Overseas Highway • Tavernier Florida 33070 • { 305) 852-7106 Monroe County Supervisor of Elections 2007/2008 Administrative and Election Budget Budget Request 2007/2008 Personal Services 519.100 Official Salaries $94,000.00 519.120 Regular Salaries $527,000.00 519.130 Poll Worker Salaries $170,000.00 519.140 Overtime Salaries $15,000.00 519.210 Fica/Medicare Expense $48,700.00 519.220 Official Retirement $16,000.00 619.220 Employees Retirement $51,000.00 Total Personal Services $921,700.00 Operating Expenses 519.320 Professional Services-Acctg $17,000.00 519.340 Professional Services -Other $14,000.00 519.400 Travel & Per Diem $12,000.00 519.410 Phone & Postage/Freight $82,000.00 519.460 Repair & Maint $62,000.00 519.440 Rentals All $42,000.00 519.460 Vehicle Maintenance $900.00 519.470 Printing $125,000.00 519.490 Miscellaneous Exp All $25,000.00 519.498 Advertising $25,000.00 519.510 Office Supplies $15,000.00 519.521 Gasoline $4,000.00 519.540 Bks, Pubs, Subs, Educ & Mem $8,000.00 Total Operating Expenses $431,900.00 519.640 Equipment $50,000.00 519.990 Contingency $35,000.00 Total Non -Operating Disbursements $85,000.00 Total Expenditures $1,438,600.00 Amendment to original budget 2007/2008 Allocate original budget of $1,438,600 as the following: Special Revenue County Matching Funds for Voter Education $1,356.40 General Budget Expenditures $1,437,243.60 Total Budget Request for 2007/2008 $1,438,600.00 Note: Equipment that was financed in 2006/2007 will be returned. Budget contains equipment estimated at $50,000 for "Ballot on Demand" equipment which will be a complete buyout without financing. Credit for prior year payment of returned equipment will be credited to new equipment bill with a estimated net equipment cost for 2007/2008 at $60,000.00 CHARLIE CRIST Governor February 14, 2008 The Honorable Harry L. Sawyer Supervisor of Elections — Monroe County 530 Whitehead Street - Suite 101 Key West, Florida 33040-6577 Dear Mr. Sawyer: KURT S. BROWNING Secretary of State Enclosed is an executed copy of Monroe's County's Federal Election Activities agreement along with a warrant in the amount of $9,042.68. Also included is a copy of your county's Federal Election Activities plan which has been approved with the following clarification: Sample ballots will contain voter education information including voting procedures, voting rights or voting technology. The Election Assistance Commission (EAC) has advised us that these funds must be used exclusively for elections for federal office. Therefore, if you have listed something in your plan that will be used for both federal and non-federal elections, the cost will need to be pro -rated. If you need to make any changes to your original plan, the revised plan must be submitted in advance, in writing and approved by the Department of State. As a reminder, HAVA funds must be placed in an interest bearing account until the funds are ready to be disbursed. In addition, HAVA requires that HAVA funds, any required county matching funds and interest earned on these funds must be placed in a separate account and accounted for individually. The funds may be used only for the purpose for which they were originally provided. Any expenditures made with these funds or the county matching funds associated with this Agreement must comply with Federal Office of Management and Budget (OMB) guidelines found in OMB Circular A-87, Cost Principles for State, Local and Indian Tribal Governments: R. A. Gray Building, Room 316 . 500 South Bronough Street . Tallahassee, Florida 32399-0250 Telephone: (850) 245-6200 • Facsimile: (850) 245-6217 election. dna_atntp n „ee The Honorable Harry L. Sawyer February 14, 2008 Page Two Please also refer to the EAC's Frequently Asked Questions Regarding Appropriate Uses of HAVA Funds which is available at the following link: Funds from this grant that are not spent during the fiscal year in which they were received may roll over into the next fiscal year. The revised plan for the roll over funds must be submitted in advance, in writing and approved by the Department of State. If you have any questions, or need anything further, please do not hesitate to contact us. Sincerely, Sarah Jane Bradshaw Acting Director, Division of Elections SJB/bl/aj Enclosures STATE DEPARTMENT OFO IF NAFNciAL OREDAES 4- 09 966 3 E REMITTANCE ADVICE THIS IS NOT A PAYMENT DEVI FLAIR ACCOUNT CODE OLD SITE DOCUMENT NUMBER OBJECT DATE PAYMENT 45-202339097-45100200-00-10701500 1450000 00 DR000465537 7300 02/05/08 097366, PAYMENT AMOUNT $ 9,042.68 MONROE COUNTY SUPERVISOR OF ELECTIONS 530 WHITHEAD ST #101 KEY WEST FL 33040 PLEASE DIRECT QUESTIONS TO: (850) 245-6550, DEPARTMENT OF STATE VENDORS NOW CAN VIEW PAYMENT INFORMATION AT HTTP://FLAIR.DBF.STATE.FL.US INVOICE NUMBER AMOUNT --------- ---------------- 000000361 $ 9,042.68 DETACH CAREFULLY AND RETAIN FOR YOUR RECORDS BEFORE CASHING OR DEPOSITING THE WARRANT FLORID.A FLAIR ACCOUNT CODE SWDN • AON , OBJECT DATE D[F/.RTMENT2, 45-202339097-45100200-00-10701500 - D8000465537 V003528 "BJEC 02/05E /08 IVSURVICUS FINAN- OLD 450000 SITE 00 CONTAC T ($50) 245-6550 FOR PAYMENT QUESTIONS STATE OF FLORIDA PAY DEPARTMENT OF FINANCIAL SERVICES NINE -THOUSAND -FORTY-TWO & 68/l00 DOLLARS TO THE ORDER OF MONROE COUNTY SUPERVISOR OF ELECTIONS DO NOT CASH AGENCY DOCUMENT NO V003528 WARRANT NO 63-1012 s32 — 84-0973669-0 VOID AFTER 12 MONTHS 4-09 966 36.c. AMOUNT $*****9,042.66 EXPENSE WARRANT TO: DIVISION OF TREASURY 530 WHITHEAD ST #1 O1 TALLAHASSEE KEY WEST FL 33040 ALEX.SINK, CHIEF FINANCIAL OFFICER 11'840973669011' 1:0632&012S,:207990OStoS22S11' v ti 2 MEMORANDUM OF AGREEMENT RECEIPT AND USE OF HAVA FUNDS FOR FEDERAL ELECTION ACTIVITIESs This agreement, effective as of the date fully executed, is by and between the State of Florida, Department of State, Division of Elections ("Department"), an agency of the State of Florida, the address of which is the R.A. Gray Building, 500 South Bronough Street, Room 316, Tallahassee, FL 32399-0250 and Monroe County Supervisor of Elections, The Honorable Harry L. Sawyer ("Supervisor"), the address of which is 530 Whitehead St. - Suite 101, Key West, FL 33040-6577 for the purpose of governing the receipt and use of federal funds as specified herein. I. Governing Law Section 6 of Chapter 2007-72, Laws of Florida, provides for the disbursement of funds to be used for federal election activities. From the funds appropriated from the Grants and Donations Trust Fund to the Department of State, Specific Appropriation 3257 of the 2007-2008 General Appropriations Act, the sum of $2,000,000 is being distributed in the state fiscal year 2007-2008 to the county supervisors of elections to fund federal election activities. Funding to support the FY 2007-08 appropriation for federal election activities is made available through section 251 of the Help America Vote Act of 2002 (HAVA) and the Catalog of Federal Domestic Assistance (CFDA) 90.401, Help America Vote Act Requirements Payments. II, Restrictions The Supervisor must comply with the requirements of Attachment A for funds that may be awarded under this Agreement. Attachment A indicates requirements associated with an award of federal resources and is incorporated by reference as if fully set forth herein. However, no funds shall be disbursed until The Supervisor first satisfies the requirements of paragraph 2 of Attachment A. The Supervisor shall use funds received under this Agreement solely for the purposes set forth in paragraph 1 of Attachment A and in a manner consistent with the provisions of HAVA, including placing such funds in an interest bearing account until disbursed or expended. Funds received from the FY 2007-08 appropriation must be used to support election activities related only to federal elections (that is, elections in which a federal candidate is on the ballot). If any of the FY 2007-08 federal election activity funds are used for an election in which a federal candidate is not on the ballot, the cost must be pro -rated for the portion of the expenditure that is allocable to a federal election. The Supervisor shall not use any funds received hereunder to support state or federal lobbying activities but this does not affect the right, or that of any other organization to petition Congress, or any other level of Government, through the use of other resources. Page 1 of 8 The Supervisor must return or repay the Department any funds received under this Agreement that are used for any unauthorized purpose. III. Disbursement The Department shall distribute to each eligible county supervisor of elections an amount equal to the funding level per voter multiplied by the number of registered voters in the county for the 2006 General Election, as certified by Department of State. The Department shall determine the funding level per voter in the state based on that information. The Supervisor shall receive a sum certain as outlined in Attachment B. IV. Monitoring, Reporting, and Audits The administration of resources awarded to the Supervisor is subject to audits and/or monitoring by the Department of State as described in this section. A. Monitoring and Reporting In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, and Section 215.97, F.S., (see Part B "Audits") monitoring procedures may include, but not be limited to, on -site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the Supervisor agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department. In the event the Department determines that a limited scope audit of the Supervisor is appropriate, the Supervisor agrees to comply with any additional instructions provided by Department staff to the Supervisor regarding such audit. The Supervisor further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. The Department shall closely monitor the Supervisors' annual expenditure reports required by paragraph 5 of Attachment A to ensure that the Supervisors expend HAVA funds in accordance with approved plans and will require reimbursement for all expenditures not approved. Also, the Department shall ensure that Supervisors report the expenditures made with HAVA funds separately from expenditures made with county funds. In addition, prior to the expenditure of any HAVA funds, the Supervisor must submit to the Department for review and approval any change, modification or deviation from the activities or expenses set forth in the plan as submitted initially pursuant to paragraph 2 in Attachment A. B. Audits Part I: Federal Funds --This part is applicable if the Supervisor is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. Page 2 of 8 1. In the event that the Supervisor expends $300,000 ($500,000 for fiscal years ending after December 31, 2003) or more in Federal awards in its fiscal year, the Supervisor must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. Attachment A indicates Federal resources awarded through the Department by this Agreement. In determining the Federal awards expended in its fiscal year, the Supervisor shall consider all sources of Federal awards, including Federal resources received from the Department. The determination of amounts of Federal awards expended shall be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the Supervisor conducted by the Auditor General in accordance with the provisions OMB Circular A-133, as revised, shall meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the Supervisor shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. 3. If the Supervisor expends less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the Supervisor expends less than $300,000 ($500,000 for fiscal years ending after December 31, 2003) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non -Federal resources (i.e., the cost of such an audit must be paid from Supervisor resources obtained from other than Federal entities). 4. Additional guidance to state and federal monitoring and auditing requirements maybe found at http://www.eac.gov; and http.- election. dos.state.fl us/hava/index shtml Part H: State Funds —This part is applicable if the Supervisor is a nonstate entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the Supervisor expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Supervisor (for fiscal years ending September 30, 2004 or thereafter), the Supervisor must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. Attachment A indicates state financial assistance awarded through the Department by this agreement. In determining the state financial assistance expended in its fiscal year, the Supervisor shall consider all sources of state financial assistance, including state financial assistance received from the Department, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass -through awards and resources received by a nonstate entity for Federal program matching requirements. Page 3 of 8 2. In connection with the audit requirements addressed in Part II, paragraph 1, the Supervisor shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General. 3. If the Supervisor expends less than $500,000 in state financial assistance in its fiscal year (for fiscal years ending September 30, 2004 or thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the Supervisor expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the Supervisor's resources obtained from other than State entities). Part III: Other Audit Requirements —Pursuant to Section 215.97(8), Florida Statutes, the Department may conduct or arrange for audits of state financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the Department must arrange for funding the full cost of such additional audits. Part IV: Report Submission- 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, as revised, by or on behalf of the Supervisor directly to each of the following: Department of State Division of Elections R.A. Gray Building 500 S. Bronough Street, Ste 316 Tallahassee, Florida 32399-0250 Federal Audit Clearinghouse Bureau of the Census 1201 East 10fh Street Jeffersonville, Indiana 47132 Other Federal agencies and pass - through entities in accordance with Sections .320 (e) and (0, OMB Circular A-133, as revised. 2. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Supervisor shall submit a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any management letter issued by the auditor, to the Department at the following address: Department of State Office of Inspector General Clifton Building, Suite 320 2661 Executive Center Circle Tallahassee, Florida 32399-0250 Page 4 of 8 3. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the Supervisor directly to each of the following: Department of State Office of Inspector General Clifton Building, Suite 320 2661 Executive Center Circle Tallahassee, Florida 32399-0250 Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or the management letter required by PART III of this agreement shall be submitted by or on behalf of the Supervisor directly to: Department of State Office of Inspector General Clifton Building, Suite 320 2661 Executive Center Circle Tallahassee, Florida 32399-0250 5. Any reports, management letter, or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as applicable. 6. Supervisors, when submitting financial reporting packages to the Department of State for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the Supervisor in correspondence accompanying the reporting package. Part V: Record Retention —The Supervisor shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of five years from the date the audit report is issued, and shall allow the Department or its designee, CFO, or Auditor General access to such records upon request. The Supervisor shall ensure that audit working papers are made available to the Department or its designee, CFO, or Auditor General upon request for a period of five years from the date the audit report is issued, unless extended in writing by the Department. V. Entirety of the Agreement All terms and conditions of this agreement are fully set forth in this document and shall be governed by the laws of the State of Florida regardless of any conflict of laws provisions. In any proceeding or action brought under this section, the parties agree that the prevailing party will be entitled to its reasonable attorney's fees from the other party. The parties agree that proper venue will be in Leon County, Florida. Page 5 of 8 IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their undersigned officials as duly authorized. Supervis of Elections: Department of State, Division of Elections: By: �e By: H dry-LeL..S.AVvyerX'- CIELr Typed e and Type name and title fitness 4itness Date Date Page 6 of 8 ATTACHMENT A Federal -'-Pro& Federal Help',Ai I iierica'w Vote Aet Catalog of Federal Domestic Assistatice'Cl~DA} 90.401ielp Ariterica.Vote Act Requirements Payments for the -axnountsperifiel in Attachment Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to this Agreement are as Follows: 1. Funds received pursuant to this Agreement must be expended for the following purposes relating to federal election activities: • Poll worker recruitment and training; • Mailing or publishing sample ballots; • Conducting activities pursuant to the Standards for Nonpartisan Voter Education as provided in Rule 15-2.033, F.A.C.; • Print, radio, or television advertising to voters; • Revisions to statewide poll worker curriculum; • On-line poll worker training platform; • Standardizing election results reporting; or • Other federal election administration activities, as approved by the Department of State. 2. No funds shall be distributed to the Supervisor pursuant to this Agreement until the Supervisor: • Provides a detailed description of the Supervisor's federal election activities plan. The Supervisor shall identify the source of funds (federal, local, county matching funds) being used for each federal election activity set forth in the plan. • Completes and submits ED Form GCAS-009 (6/88), entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transactions." Such form is attached hereto as Attachment A-1. Executive Order 12549, Debarment and Suspension, 45 CFR 1183.35, prohibits the disbursement of federal funds to the intended recipient of such funds or to any sub -recipient thereunder unless such recipient and each sub -recipient, if any, certify that they are not excluded or disqualified from receiving federal funds by any federal department or agency. A completed federal form ED Form GCS-009, 6/88, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions" must be submitted to the Department of State prior to receiving disbursement. • Provides a written certification from the Board of County Commissioners (Board) that the county will provide matching funds for federal election activities in an amount equal to 15 % of the amount to be received from the state. If the Page 7 of 8 Board of County Commissioners fails to appropriate the matching funds required by this paragraph, any funds provided to the Supervisor under this Agreement shall be returned to the Department. 3. The Supervisor must establish and place these funds in an interest bearing account. The Supervisor must segregate federal election activity distributions and required county matching dollars in a separate account established to hold only such funds. Funds in this account must be used only for the activities for which the funds were received. Any funds remaining at the end of the fiscal year shall remain in the account to be used for the same purposes for subsequent years or until such funds are expended. 4. The Supervisor shall identify the source of funds (federal, local, county matching funds) being used for each federal election activity in accordance with the Supervisor's plan. In addition, the Supervisor shall maintain separate accounting records for each of these funding sources. 5. The Supervisor shall provide a written report to the Department on or before December 31, 2008 detailing the actual expenditures by the Supervisor of the funds provided under this Agreement. The report shall cover the period from the date of receipt of the funds by the Supervisor through September 30, 2008. The report must include documentation that the Board of County Commissioners appropriated matching funds as certified pursuant to paragraph 2. Failure of the Board to appropriate the funds must be reported and will result in return or repayment of funds awarded under this Agreement. The Supervisor shall subsequently provide such report by December 31 of each and every year thereafter, covering the preceding period of October 1 through September 30, as long as any funds provided for under this Agreement remain and/or are expended. 6. Copies of any reports or other submissions required by paragraphs 2 and 5 of this Attachment shall be submitted by or on behalf of the Supervisor directly to: Department of State Division of Elections R.A. Gray Building 500 S. Bronough Street, Suite 316 Tallahassee, Florida 32399-0250 State Resources Awarded to the Supervisor Pursuant to this Agreement Consist of the Following: N/A Matching Resources for Federal Programs: N/A Subject to section 215.97, Florida Statutes: N/A Compliance Requirements applicable to State Resources Awarded Pursuant to this Agreement are as Follows: N/A Page 8 of 8 Certificate Regarding Matching Funds I, M 64 , Chairman of the Board of County Commissioners of Monroe County, Florida, do hereby certify that the Board of County Commissioners will provide matching funds for the Federal Election Activities grant in county FY 2007-2008 to the Supervisor of Elections in an amount equal to at least 15% of the amount to be received from the state, which for Monroe County is $1,356.40. I understand that if the Board fails to appropriate the required matching funds, all funds received from the state for this grant during the 2007-2008 state fiscal year will be required to be returned to the Department of State. Chairman, Boar4—of Counyy Commissioners Date ATTACHMENT A-1 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 45 CFR 1183.35, Participants' responsibilities. The regulations were published as Part VH of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 14A a a y L , SA a:,geY ,Jr rn apt rLo- C�� i c� ��P�r ✓uc_p 3z � Name anOjTitle o Aut onze Reps ED Form GCS-009, 6/88 p_tW INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List (Telephone Number). S. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. ED Form GCS-009, 6/88 Attachment B DEPARTMENT OF STATE DIVISION OF ELECTIONS FEDERAL ELECTION ACTIVITIES FY 2007-08 COUNTY 2006 GENERAL ELECTION REGISTERED VOTERS FEDERAL ELECTION ACTIVITIES FUNDING PER COUNTY COUNTY MATCHING FUNDS 15% Alachua 147,411 $ 28,256.30 $ 4,238.45 Baker 12,997 $ 2,491.31 $ 373.70 Bay 107,996 $ 20,701.09 $ 3,105.16 Bradford 14,275 $ 2,736.29 $ 410.44 Brevard 315,877 $ 60,548.51 $ 9,082.28 Broward 923,647 $ 177,048.18 $ 26,557.23 Calhoun 8,517 $ 1,632.57 $ 244.89 Charlotte 117,250 $ 22,474.93 $ 3,371.24 Citrus 98,226 $ 18,828.33 $ 2,824.25 Clay 113,010 $ 21,662.19 $ 3,249.33 Collier 186,236 $ 35,698.43 $ 5,354.76 Columbia 36,260 $ 6,950.46 $ 1,042.57 Desoto 15,676 $ 3,004.84 $ 450.73 Dixie 10,567 $ 2,025.52 $ 303.83 Duval 537,462 $ 103,022.77 $ 15,453.42 Escambia 187.489 $ 35,938.61 $ 5,390.79 Fla ler 49,688 $ 9,524.39 $ 1,428.66 Franklin 7,452 $ 1,428.43 $ 214.26 Gadsden 28,098 $ 5,385.93 $ 807.89 Gilchrist 9,591 $ 1,838.44 $ 275.77 Glades 6,162 $ 1,181.16 $ 177.17 Gulf 9,086 $ 1,741.64 $ 261.25 Hamilton 7,974 $ 1,528.49 $ 229.27 Hardee 11,001 $ 2,108.71 $ 316.31 Hendry15,670 $ 3,003.69 $ 450.55 Hemando 119,604 $ 22,926.15 $ 3,438.92 Highlands 60,709 $ 11,636.93 $ 1,745.54 Hillsborough 634,073 $ 121,541.53 $ 18,231.23 Holmes 10,751 $ 2,060.79 $ 309.12 Indian River 87,085 $ 16,692.79 $ 2,503.92 Jackson 26,607 $ 5,100.13 $ 765.02 Jefferson 9,749 $ 1,868.73 $ 280.31 Lafayette 4,322 $ 828.46 $ 124.27 Lake 178,144 $ 34,147.32 $ 5,122.10 Lee 326,033 $ 62,667.77 $ 9,400.16 Leon 143,482 $ 27,503.18 $ 4,125.48 Levy 24,141 $ 4,627.44 $ 694.12 Liberty Madison 4,042 $ 774.79 $ 116.22 Manatee 11,504 $ 2,205.13 $ 330.77 Marion 198,974 $ 38,140.10 $ 5,721.01 200,190 $ 38,373.18 $ 5,755.98 FY 2007-08 Federal Election Activities Funds Attachment B 9/27/2007 Attachment B DEPARTMENT OF STATE DIVISION OF ELECTIONS FEDERAL ELECTION ACTIVITIES FY 2007-08 2006 GENERAL FEDERAL ELECTION COUNTY ELECTION ACTIVITIES MATCHING REGISTERED FUNDING FUNDS COUNTY VOTERS PER COUNTY 15% Martin 99,349 $ 19,043.60 $ 2,856.54 Miami -Dade 1,090,053 $ 208,945.52 $ 31,341.83 Monroe 47,175 $ 9,042.68 $ — 1,356.40 Nassau 44,032 $ 8,440.22 $ 1,266.03 Okaloosa 124,257 $ 23,818.06 $ 3,572.71 Okeechobee 18,929 $ 3,628.38 $ 544.26 Orange 569,145 $ 109,095.89 $ 16,364.38 Osceola 127,261 $ 24,393.87 $ 3,659.08 Palm Beach 764,495 $ 146,541.32 $ 21,981.20 Pasco 263,167 $ 50,444.86 $ 7,566.73 Pinellas 617,939 $ 118,448.91 $ 17,767.34 Polk 293,481 $ 56,255.56 $ 8,438.33 Putnam 42,308 $ 8,109.76 $ 1,216.46 Santa Rosa 98,543 $ 18,889.10 $ 2,833.36 Sarasota 250,500 $ 48,016.80 $ 7,202.52 Seminole 244,642 $ 46,893.91 $ 7,034.09 St. Johns 125,071 $ 23,974.09 $ 3,596.11 St. Lucie 145,616 $ 27,912.23 $ 4,186.83 Sumter 49,471 $ 9,482.79 $ 1,422.42 Suwannee 23,613 $ 4,526.23 $ 678.93 Taylor 12,529 $ 2,401.61 $ 360.24 Union 6,464 $ 1,239.04 $ 185.86 Volusia 291,683 $ 55,910.91 $ 8,386.64 Wakulla 16,731 $ 3,207.06 $ 481.06 Walton 34,318 $ 6,578.21 $ 986.73 Washington 15,149 $ 2,903.82 $ 435.57 TOTAL 10,433,849 $ 2,000,000.00 $ 11 300,000.00 FY 2007-08 APPROPRIATION - FEDERAL ELECTION ACTIVITIES $2,000,000 2006 General Election - Total number of registered voters in the state 10,433,849 FUNDING LEVEL PER INDIVIDUAL VOTER $0.1917 (Based on FY 2007-08 appropriation for Federal Election Activities divided by the total number of registered voters in the state for the 2006 General Election) FY 2007-08 Federal Election Activities Funds Attachment B 2 9/27/2007