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Item C09BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 16, 2008 Division: Engineering Bulk Item: Yes X No _ Department: Facilities Development Staff Contact Person/Phone #: Jerry Barnett X4416 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office, and a list of change order requests submitted by contractors, and rejected by Engineering/Facilities Development. ITEM BACKGROUND: There were two change orders considered and approved by the County Administrator for the period beginning March 1, 2008 and ending March 31, 2008, for a total cost of $78,359.11, and there was one change order request submitted by a contractor and rejected by Engineering/Facilities Development totaling $154,840.77 (see attached). PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non -cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A COST TO COUNTY: N/A BUDGETED: Yes N/A No SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes _ No _ AMOUNT PER MONTH Year APPROVED BY: County Atty _ OMB/Purchasing Risk Management _ DOCUMENTATION: DISPOSITION: Revised 11/06 Included X Not Required AGENDA ITEM # MONROE COUNTY FACILITIES DEVELOPMENT M E M O R A N D U M TO: David Koppel County Engineer FROM: Ann Riger, Contracts Administrator Facilities Development DATE: April 1, 2008 RE: Agenda Item - Change Order Report AGENDA ITEM WORDING: Receipt of the monthly report on Change Orders reviewed by the County Administrator's Office, and a list of change order requests submitted by contractors, and rejected by Engineering/Facilities Development. ITEM BACKGROUND: There were two change orders considered and approved by the County Administrator fora total of $78, 359.11. They are as follows: 1. Big Pine Key Park —Change Order No. 7 fora decrease of $5, 735.89 due to the installation of a 12 " pvc pipe and fill Swale at sewage plant per the Health Department; the installation of a 12' high fence at the multi purpose courts, originally not in the plans; Reimbursement of the Elevation Certificate for the house on site to the Contractor; The installation of ceiling in the restrooms at the Community Center were unforeseen; the deletion of the tie-in of the sewage plant to the Deputy's House was part of value engineering, due to the house having its own septic tank; and the deletion of the resinous flooring in the community center is part of value engineering. 2. Brick & Stone F-Werior Cladding — Freeman Justice Center — Change Order No. 4 for an increase of $84, 095.00 is to complete the sidewalks, driveways, curbs, complete the parking lot on Thomas Street, install a retaining wall, an ADA ramp, and sod. An additional 75 days for substantial completion is needed to complete this work, from March 12, 2008 to May 26, 2008. These were all originally in the scope of work for The Tower Group. A credit from The Tower Group is forthcoming. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non -cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25, 000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACPAGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: N/A Thank you. If you have any questions please call me at ext. 4439. � LU 9 0 uj W Z « x U us u � O (A ze O � � Z � � Q � Z n O U W � � � � W ce W � U) Z O U 0 � m � O � O � � O . IL LU F ad LL \ (7 &/ m 22 #� \�\ q CL w u�2 U sE I� $fie ©~/ $m CIE § s 12 � CO kc-0 � 7 k/ / � E uI £L v «P u cn o f aka Z =ok` E 0 E 6.s k§�ok, 2 ` 'a 9 W f cn w 2EDE2e k a w ©8�§ % 0ui k � k � k S � _ U � \ ƒ * 4S cm he E k § CL OL q Ln m n � 0 � CHANGE ORDER REQUESTS BY CONSTRUCTION CONTRACTOR REJECTED BY ENGINEERING/CONSTRUCTION DEVELOPMENT FOR THE MONTH OF MARCH, 2008 Project COR # Medical Examiner's NIA Facility Description Amount Increase in cost due to $154,840.77 construction price escalations Total $154 84Q77 MONROE COUNTY / ENGINEERING /FACILITIES DEVELOPMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 7 Big Pine Key Park MM 31 and the intersection of INITIATION DATE: March 1, 2008 Sands Road and Atlantis Drive Big Pine Key, Florida CONTRACT DATE: February 21, 2007 TO CONTRACTOR: Pedro Falcon Electrical Contractors, Inc. 31160 Avenue C Big Pine Key, FL 33043 The Contract is changed as follows: The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $4,528,000.00 Net change by previously authorized Change Orders ..........:..................................... $20,949.67 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $4,548,949.67 The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased) (unchanged) by this Change Order .................. $(5,735.89) The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $4,543,213.78 The Contract Time will be increas (decreased) (unchanged) by .............................. 10 Days The date of Substantial Completion as of the date of this Change Order is .................... August 5, Days 008 Detailed description of change order and justification: Install 12" pvc pipe and fill swale at the sewage plant — per Dept of Health $2 475 00 Install 12' high fence with pates at the multi -purpose courts 5 875 00 _ Elevation certificate at the house on site 475 Install ceilings In restrooms #101 and 5102 6 3100 11 Delete tie-in of sews a lant to the house on site 11500.00 Delete resinous flooring in community center ,o ,D� OO ..InAl An additional 10 days is added tn c,d e#.,ansr—c ,.,......,_.gt_- __ ARCHITECT: CONTRACTOR: DIRECTOR, FACILITIES DEVELOPMENT: COUNTY ENGINEER: N COUNTY ADMINISTRATOR re, 3 11 eg Date Date Date ,5%Z0' ate Q _ �3 Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes 0 No ❑ It Yes, explanation: The swa/e fgi at Me sewage plant; InstalloWn of the fence at the nwld-purpose coins, and the celikigs In two rw&ooms were unforeseen at the tlme of the original specif/catlons. The house at the park will use Its own septic system which creates a credit for the original de -in plan, and the doledon of resinous flooring is part or value engineering • Change Order was included In the original specifications. Yes 0 No If Yes, explanation of increase in price: • Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes 0 No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes 0 No ❑ If no, explanation of why: • Change Order is correcting an error or omission In design document. Yes ONo Should a daim under the applicable professional liability policy be made? Yes 0 No Explain: Pedro Falcon Electrical Contractors, Inc. 31160Avenue C, Bin Pine Key, FL 33013-4U6430 M7i-2200,-Fat (305)872-2219 12137 SW 131sL Avenue, Miami, FL 33186-(3"971-2011 Fac (305)971.2013 EC 0001491 / CGCA43234 Request for Change Order 01 March 2008 Project: Wine KmPark Redevelopm_ Change Order Request No: Nio Description: ReAmoons to Swale at STP per Health Department Iz�snection Additional Fencing at Multi-pjMse Court Added Ceiling at Re kaw # 1 n 1 A 102 Elevation Certificate for 710 Sands Road Delete Resinous Flo( ADDITIONS a Insta1112" pvc Pipe and FiH Swale at Sewage Treatment Plant to mat Department of Health requirement for 1 S' setback at STP...................................... 32,475.00 Florida Fence Install additional 12' High Fence with Gates at Multi -purpose Courts per the attached sketch...................................................................................$5,875.00 B,. Race. L& Provide elevation certificate for 710 Sands Road (existing house).............$410.00 /a► tsrl 0 Comwelrcut - by W 0 Udft Install ceilings in Restrooms # 101 di 102. Ceiling to be wood framed with Densglass ceiling and smooth stucco finish. Includes any required access panels. Materials: 2 x 6 Framing Materiels ............... FasGsncrs:..................................................................5233.64 Joist Hangers.............................................................................$50.00 Deasgless Sheathing......... '........................................................ $20 A ................................... ........$250.00 Access Panels ..................... ................ . stucco............................................................................. $522.00 Subtotal Mataials...364.00 ................................................... $1619.64 Taxon Materials.........................................................................$121.47 Estimated Shipping .............................. ...5200.04 ..................................... Materials including Tax ..................... ................$1941.11 Labor. Wood Framing (16 Man hours at $50.00)...........................................5800.00 Densgiass Sheathing (8 Hours $50 Access Panels 3Man Hours .0.00)...........................................$400.00 ( Stucco (30 Man Hours @ $5000). �. ,.......................................... $150.00 ............................. $1, 500. 00 Field Coordination of all changes (16 hours @$100.00 per hour) .............. $1,600.00 TotalLabor..............................................................................$4 45 0.00 Total PFEC Materials and Labor..................................................... Sa6total of Additions:..............................................................S1S$151.11 Delete tie-in of STP to Existing House .................... Delete Resinous Flooring .................................... Subtotal of Deletions............................................................420A7.00> Total Additions and Deletions .................................................... <SS,73S.80> � Y9> Net Amount of Request for Change Order AddidionA Time Requested for Change:.........................................10 Days Rcgm:tf:ny Submitted, Ken Bygler Project Mamw 305-296-"19 PH 305-296-9094 FX Febnm y 20, 2000 Pedro Falcon Mccu kal Contractors 31160 Avenue C Big Pine Key, Florida 33043 Attention: Kent Bygler Re: Big Pine Kea► County Path Dew Ate. Hygler. 127 IndusuW Rood, Suite E Big Ping Key, Florida 33043 PH: 305-972 2200 lam: 3Vj4r -2219 Please find out change order praposat on the above referenced pMeat per your mp mt. Provide equipment, labor and materials to perform the following scope of wo& fiL tatl 12" PVC pipe in swale by wwar traa0o WW ply Lump Sum Please advise if thm are any questions. sly. del Feb 26 2006 2s42PM Florida Fence Corp. 3058524324 p. 1 FUd& Fc= Corp, P.O. Box 227 Tavemie, FL 33070 NWM/ rwm Falooa 31160 Avm C ft Pico Kay FL. 33043 A++o*�Dn -, Km D, m 1pffan t boon cam;. L k& frombi l.Ts 7s bet of 121boc e0eed.ta 10 +eat vk*, r. ,, hm Z bdWw Z V40 SM ooa 00 Mh side of nWQM Dap coat 0 Estimate Dab Esflni.�.s Mgr 326 86 cast TOW SAMOS 000 0.00 R.E. REECE, P.A. PO BOX 432123 BIG PINE KEY, FL 33043 PHONE (305) 872-1348 FAX (305) 872.5622 REQUESTED BY: rr-UKV i-ALCON ELECT CONTRACTORS, INC 31160 AVENUE C BIG PINE KEY, FL 33043 ATTN: KEN BYGLER 731-6978 PROPERTY ADDRESS 710 SANDS EXISTING HOUSE BIG PINE KEY MONROE COUNTY SELLER SERVICES E L E VA T 10 W CEO TfF-IC ATION 7-,'IA -W YOU FOR YOUR ORDER WE SlW tiliEL Y APPREM rE YOUR BUSINESS PHONE (30) 872 13" FAX(3ft 872."22 DELIVER TO: CALL FOR PICK UP TOtai DATE INVOICE # E /2&2008 80128M Invoice AMOUNT 410.00 $410.00 �A 3,k MEMORANDUM TO: Board of County Commissioners From: James R. "Reggie" Paros Acting County Administrator Date: March 17, 2008 RE: Change Orders Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for Big Pine Key Park (Change Order #7 is for a decrease of $5,735.89 and an increase of contract time by 10 days. See attached description.) According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Acting Deputy Administrator intends to approve this change order on Tuesday, March 18, 2008. ames R. "Reggie" Paros Acting Deputy Administrator JRP: adc Page 1 of 1 Campo-Abra From: Campo-Abra Sent: Monday, March 17, 2008 11:47 AM To: County Commissioners and Aides Subject: Change Order Attachments: Change Order.pdf Please review attached Change Order #7 for Pedro Falcon Electrical Contractors for Big Pine Key Park. Sr. Administrative Assistant Office of County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key West, FL 33040 Office 305-292-4441 Fax 305-292-4544 cameo-abra Ccbmon roecounty-fl.goY Help us Help You! Please take a moment to complete our Customer 5aWac7ron Survey.• hftp_.,//monroecofi.virtualtownhall.net/Paqes,(MonroeC WebDocs/css 170ui� feedbag i�� i on/urrt t� us.,c - - Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record available to the public and media upon request. Your email may be subject to public disclosure. /19/2008 MONROE COUNTY / ENGINEERING /FACILITIES DEVELOPMENT CONTRACT CHANGE ORDER PROJECT TITLE: Brick and Stone Exterior Cladding Freeman Justice Center 302 Fleming Street Key West, FL TO CONTRACTOR: E.G. Braswell Construction, Inc. 5635 MacDonald Avenue Key West, FL The Contract is changed as follows: CHANGE ORDER NO: 4 INITIATION DATE: March 13, 2008 CONTRACT DATE: May 16, 2007 The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $ 1,923,718.00 Net change by previously authorized Change Orders ................................................ $ 125,030.00 The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $ 2,048,748.00 The (Contract Sum) (Guaranteed Maximum Price) will be fincreased) (decreased) (unchanged2 by this Change Order ................. $ 84,095.00 The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $ 2,132,843.00 The Contract Time will be (increased) (decreased) (unchanged) by .............................. 75 days The date of Substantial Completion as of the date of this Change Order is .................... May 26, 2008 Detailed description of change order and justification: .l•11 i' ..1 _.!.i= 11�:Li':.1. �' li!. .: !.!1 1'1. 1' "A M7�i !' 1LL 1.: •1 11 � iC:L.L=iC !11. !;.LLL' a.L•. fC •i � .. L!. !: � � .... 1! .! �' 'i::. Ill I:_ i 1!.!. 11! � 1! L;! ! ^.!1Li'..L !JL'ili: / !11-_lL •ill..:.•- �!1'1'i_ _,7 • .: j L L 11 - !11.L _ .I.. !.:_ .� 1 ! •1 • r L11- L �. ii: • : t . iL I f. 4LJ �_l 1••/ 1 11 • Ir: �' 1 Iilf.' 1 1 I :1i 1L I i•�.i1 / •1.L1/! _ The above scope of work will be deleted from The Tower Group's contract Not valid until sinned by Owner. Construction Mannaer. and Contracto ARCHITECT: N/A Date CONTRACTOR: E.G. Braswell Construction, Ind Date DIRECTOR, FACILITIES DEVELOPMENT: COUNTY ENGINEER P.E. Date 3-z� vy COUNTY ADMINISTRATOR QWK V?f /& Debbie Frederick — Deputy Date Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes ® No ❑ If Yes, explanation: This change order was part of The Tower Group's contract specMicadons. A change order w0l be prepared to delete the site work firm their specHkadons for a credit to the contract cost • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds $25,OW or 5% of contract price (whichever is greater). Yes ❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes ❑ No If no, explanation of why: The Archhect is not required to approve Change Osiers for the Freeman Justice Center. • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: E.G. BRASWELL CONSTRUCTION INC 5635 MACDONALD AVE - KEY WEST, FLORIDA 33040 PHONE 305.296.0305 FAX 305.296.1824 Proposal Submitted to Date: March. 14, 2008 Monroe County Facilities Dev. Job Name: Freeman Justice Center Clark Briggs Sr. Project Manager Job Location: Key West, Fl. Jerry Barnett Dev Director of facilities I_. T__ ! _ ccu„w duaucc Cvnicr Court douse xey west, Fi,. As per plans Proposal #2 : Side Walk & Asphalt Overlay Plan Site Work 1.) 2,427 S.F. of 4" Side Walk As per plan 2.) 105 S.F. of 6" Driveway as per plan 3.) 435 S.F. of Brick Pavers (2) Drive way 4.) 309 L.F. of 2' Curb & Gutter E- Re -place with standard "D" Curb no Gutter 5.) 172 L.F. of F.D.O.T. 6' curb Credit-$2,700 6.) 23' L.F. of Retaining Wall 7.) 75'S.F. of SOD 8.) 12.5 S.F. Curb Ramp ADA to be Stamped Brick Total: $40,500 Credit-$2,700 New Total $37,800.00 Parking Lot 1.) 389 L.F. x 2'-3" x 2" Mill as per plans 2.) 21 Car Stops 3.) Thomas Street 1" Asphalt Overlay 7,478 S.F. 4.) Paint Stripping for Thomas Street As per Plans Total: $24,865.00 In reference to the Metal Fence located next to the ramp near Stairway #4 30' L.F. Hernandez Ornamental custom design 4' High on top of 4' Wall $ 6,500.00 Total Price: $ 699265.00 Alternate: Front Parking Lot 5,148 S.F. to Include 1"Asphaly Overlay, Stripping as per plan & car Stops Total $14,830 All work to be completed in a workmanl&e manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. This proposal is subject to acceptance within 10 days and is void thereafter at the option on the undersigned. Edgar Braswell, President E.G. Braswell Construction Inc. Page 1 of 1 Campo Abra From: Campo-Abra Sent: Friday, March 28, 2008 9:29 AM To: County Commissioners and Aides Subject: Change Order Attachments: Change Order.pdf Please review the attached Change Order#4 for E.G. Braswell Construction, Inc. for the Freeman Justice Center. Sr. Administrative Assistant Office of County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 2-205 Key West, FL 33040 Office 30S-292-4441 Fax 305-292-4544 campo-abraC,i)monroecounty-A.gov Help us Help You/ Please take a moment to complete our Customer Satisfaction Survey.• hftp://monroecofi.virttialtownhall.net/Pages/MonroeCoFL—WebDocs/css Your feedback is important to us! please note: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record rvailable to the public and media upon request. Your email may be subject to public disclosure. ;/28/2008 MEMORANDUM TO: Board of Cow ty Commissioners From: Debbie Frederick Acting County Administrator Date: March 26, 2008 RE: Change Orders Attached is a proposed change order for the Brick and Stone Exterior Cladding for the Freeman Justice Center. (Change Order #4 for E.G. Braswell Construction, Inc. is for $84,095.00 -see attached- and an increase in contract time of 75 days changing the completion date from March 12, 2008 to May 26, 2008.) According to the ordinance adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the 80CC agenda. The Acting Administrator intends to approve this charge order on slay, March,42008. C�(dc Debbie Frederick Acting County Administrator ELF: adc