Item C14BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 16, 2008 Division: Engineering
Bulk Item: Yes X No _ Department: Jacilities Development
Staff Contact Person/Phone #: JeM Barnett X4416
AGENDA ITEM WORDING: Approval of Change Order #5 to E.G. Braswell Construction, Inc.
and waiver of purchasing policy to complete the construction of the Freeman Justice Center.
ITEM BACKGROUND: The work contained in this change order is actually part of The Tower
Group's scope of work. We are proposing to delete the work from their contract due to the difficulties
we are having with The Tower Group. The corresponding work is being added to the contract with
E.G. Braswell in the amount of $120,050.00. This will enable us to complete the construction of the
Freeman Justice Center and obtain a certificate of occupancy. This scope of work includes various items
including completion of exterior balconies, railings, ceilings, completion of ramp area and a stairway,
landscaping, irrigation system and installation of a light pole. It is far more practical to increase the
scope of work for Braswell than to go out for bid on these individual items. If we require The Tower
Group to do the work, or if we go out for bid, it will delay the completion of the Freeman Justice
Building, and probably cost more money. The Tower Group has agreed to the removal of these items
from their scope of work. A credit to The Tower Group's contract will be forthcoming.
PREVIOUS RELEVANT BOCC ACTION: On May 16t', 2007, the BOCC granted approval and
authorized execution of an Agreement with E.G. Braswell Construction for the Brick and Stone
Exterior Cladding at the Freeman Justice Center, and on October 17, 2007, the BOCC approved
Change Order No. 1 for additional supporting steel angles, flashing and fasteners.
CONTRACT/AGREEMENT CHANGES: The items in the change order are discussed above and
on the attached sheet.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $120,050.00
COST TO COUNTY: $120,050.00
BUDGETED: Yes X No _
SOURCE OF FUNDS: Bond Proceeds
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: E.G. Braswell Constr. Contract #
Effective Date: 04/16/08
Expiration Date: May 26, 2008
Contract Purpose/Description:
Scope of work additions to complete the construction of the Freeman Justice Center,
and obtain a certificate of occu anc
Funds to be transferred from the Medical Examiner's Facility
Contract Manager: Ann Riger X4439 Facilities Devel/Sto #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 04/16/08 Agenda Deadline: 04/01/08
CONTRACT COSTS
Total Dollar Value of Contract: $ 2,52,893.00 Current Year Portion: $ 1,800,103
Budgeted? Yes® No ❑ Account Codes: 307-24003-560620-CE0601-530340
Grant: $ N/A - - - -
County Match: $ N/A - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e . maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director &-/- � YesF] No[
Risk Manag er I `(l fl Yesn No(
Date Out
F'. O.M.B./Pu ing y -t -COY, Yes No0
County Attorney 31AkYeso Nola X'Az-"� % 1't'4 3
OMR Form Revigd 2/27/01 MCP #2
MONROE COUNTY
FACILITIES DEVELOPMENT
M E M O R A N D U M
TO: David Koppel
County Engineer
FROM: Ann Riger, Contracts
Facilities Developmer
DATE: April 1, 2008
RE: Agenda Item — Freeman Justice Center Building
AGENDA ITEM WORDING: Approval of Change Order #S to E.G. Braswell Construction,
Inc. and waiver of purchasing policy to complete the construction of the Freeman Justice Center.
ITEM BACKGROUND: E. G. Braswell Construction was awarded the contract for the exterior
brick and stone cladding at the Freeman Justice Center. After nearing completion of the brick
and stone work, E. G. Braswell proposed to complete the scope of work that was originally part of
The Tower Group's contract This work includes completion of exterior balconies, railings,
ceilings, completion of the ramp area and stairway, landscaping, an irrigation system, and the
installation of a light pole. It is more practical to accept the proposal from E.G. Braswell, than
go out for competitive bidding. Bidding will delay the completion of the Freeman Justice
Building and will probably cost the county more money. The Tower Group has agreed to remove
these items from the scope of work and a credit to their contract is forthcoming. Monies from the
bond proceeds fund #307 will be transferred from the Medical Examiner's construction project to
the Freeman Justice Center's project.
PREVIOUS RELEVANT BOCC ACTION: On May 16, 2007, the BOCC granted approval
and authorized execution of an Agreement with E. G. Braswell Construction for the Brick and
Stone Exterior Cladding at the Freeman Justice Center, and on October 17, 2007, the BOCC
approved Change Order No. I for additional supporting steel angles, flashing and fasteners.
CONTRACT/AGREEMENT CHANGES: See attached agenda item summary and change
order #3.
STAFF RECOMMENDATIONS: Approval as stated above.
Thank you. If you have any questions please call me at ext. 4439.
MONROE COUNTY / ENGINEERING /FACILM[ES DEVELOPMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Brick and Stone Exterior Cladding
Freeman Justice Center
302 Fleming Street
Key West, FL
CHANGE ORDER NO: 5
INITIATION DATE: March 13, 2008
CONTRACT DATE: May 16, 2007
TO CONTRACTOR:
E.G. Braswell Construction, Inc.
5635 MacDonald Avenue
Key West, FL
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price) ........................................ $ 1,923,718,00
Net change by previously authorized Change Orders ................................................ $ 209,125.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change Order was ......... $ 2,132,843.00
The (Contract Sum) (Guaranteed Maximum Price) will be (increased) (decreased)
(unchanged) by this Change Order ............. $ 120,050.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order is ... $ 2,252,893.00
The Contract Time will be (increased) (decreased) (unchanged) by .............................. N/A
The date of Substantial Completion as of the date of this Change Order is .................... May 26, 2008
Detailed description of change order and justification:
E.G. Braswell Constructon Inc proposes >dhe following to complete the constructtn of the Freeman Justice
Center,
EXTERIOR BALCONIES — Furnish and install areal studded framed yed/hashardFboard and
finished with painted stucco - $29,850.00: railings - $34.000.00. 21 "X21- porcelain tile
$2 200.00.
This work will be removed from The Tower Group's scope of work for a credit to the contract cost.
This change order Is 6.24% of the original contract price.
DANNY L. KOLHAGE, CLERK
By:
Deputy Clerk
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
Date:
E.G. BRASWELL CONSTRUCTION, INC.
By:
Title: -F
Date:
MONROE COUNTY ATTORNEY
APPROVED AS TO Fi2,?Pf:
NATiLEENF W. CA SSEL
ASSISTA, T Cl LINTY AT TO"INEY
Date
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
This change order was part of The Tower Group's contract specifications. A change
order will be prepared to delete the work from their specif cations for a credit to the
contract cost.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No
If no, explanation of why:
The Architect is not required to approve Change Orders for the Freeman Justice
Center.
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
E.G. BRASWELL CONSTRUCTION INC
5635 MACDONALD AVE
KEY WEST, FLORIDA 33040
PHONE 305.296.0305 FAX 305.296.1824
Proposal Submitted to Date: March. 14, 2007
Monroe County Facilities Dev. Job Name: Freeman Justice Center
Maria Graziano Job Location: Key West, Fl.
Freeman Justice Center Court House Key West, FL.
Jose Aguila Architect of Record
Request for Change Order # 4 : Revised
In reference to the Exterior Balconies at the front of the Freeman Justice Center Building.
We would like to Steel Stud Frame the Ceilings, Hardi-Board , & finished with a Painted
Stucco Finish. $29,850.00
In reference to the Ramp area & Stairway #4 of the Freeman Justice Center Building.
We would like to Steel Stud Frame the Ceilings, Hardi-Board, & finished with a Painted
Stucco Finish. $ 3,300.00
In reference to the Decorative Railings on the 5 balconies, the proposed price includes
furnishing & installing the Railings using the approved shop drawings from Hernandez
Ornamental Metals. $ 34,000.00
In reference to the Flooring on the 5 balconies for the front of the building. We proposed
to float the floor to level, furnish & install a 2 1 " x 2 1 " Porcelain Tile with Bull nose at
the edges to eliminate the Cement from being seen on the balconies. S.F. Allowance for
material is set at $5.00 S.F. $ 29,500.00
In reference to the Light Pole on the Flemming Street side. Owner to provide the light
pole, E.G. Braswell to install the light pole on side walk.
$ 2,200.00
In reference to the Landscaping located on the front of the building as per plans.
E.G. Braswell to provide all landscaping & irrigation system.
$ 21,200.00
Total: $120,060.00
Total in words:
One Hundred Twenty Thousand Fifty Dollars & Zero Cents
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as
specified Payment will be made as outlined above.
ACCEPTED: Signature
Date: Printed. Name
Cti-;'Z�
ACORDr„ CERTIFICATE OF LIABILITY
PRODUCER
Rick Concepts Corporation RECEIVE
410 Rick C d Street West Suite N
Bradenton, FL 34209
INSURANCE 26135 DATE r:19/20 YYYY)
12/29/2007
IFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY A D CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
R E COVERAGE AFFORDED BY THE POLICIES BELOW.
S ERS FFORDING COVERAGE
NAIL #
INSURED
Administrative Concepts Corp
43rd Street West
Bra MONROE COUNTY
Bradenton, FL 34209 RISK MANAGENIEN
Insu er A: outhem Eagle Insurance Co.
Rei urer Lloyds of London
AA-1122000
ensurer Aspen Reinsurance
AA-1120337
Reinsurer Max Re Bermuda
AA-3190829
�In — !e Odyssey Re 123680
CAVFR�CFR
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED
MAY
OR
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE
LIMITS SHOWN MAYHAVE BEEN REDUCED BYPAID CLAIMS.
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRA N
LIMITS
GENERAL LIA8NJTY
EACH OCCURRENCE E
COMMERCIAL GENERAL LIABILITY A
PR ISE$ IEa ocarencel $
CLAIMS MADE OCCUR
MED EXP (An one person) t
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
GENL AGGREGATE LMIT APPLIES PER"
PRO- PRODUCTS -COMP/OP AGG i
POLICY JECT LOC
AUTOMOBILE
LIABILITY
I COMBINED SINGLE LIMB ANY AUTO (Ea acb8
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ALL OWNED AUTOS
BODILY INJURY
SCHEDULED AUTOS (�-a -.� — `-- -.�.�. __ (Per person) S
HIRED AUTOS
NON-OWJED AUTOS BODILY INJURY $
\`�� J (Per accident)
.-I ,- _
_.. __.PROPERTYDAMAGE
(Per accident) f
GARAGE
LIABILITY
AJJTO ONLY -EA ACC
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ANY AUTO
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EACH OCCURRENCE 6
OCCUR CLAIMS MADE
AGGREGATE $
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DEDUCTIBLE
:
RETENTION =
WOPWERS COMPENSATION AND
EMPLOYERS' LIABILITY WCO272682-00 1/1/2008 1/1/2009
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFRCERMIEMBER EXCLUDED?
It r,es. describe under
DISEASE- EAEMPL0YEN $ 1
E.L. DISEASE - POLICY LIMIT 1,000,000
B C OTHER ease note at So m a e nsurartce ompany as remsu rts la Ides In excess under a Oe—s
Workers Compensation insurance listed above with underwriters listed A- or better at the time of Placement of such reinsurance. Such reinsurance are
ID E Excess Coverage subject to their own terms, conditions and limits. This is for informational Purposes and nothing herein shall create any right
under such reinsurances.
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Effective: 7/23/2002 021969
Coverage is extended to the leased employees of alternate employer (Florida Operations Only):
E.G. Braswell Construction Inc
IDISCLAIMER: This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, I
and the certificate holder, nor does it affirmatively or negatively amend extend or alter the coverage afforded by the policies listed thereon
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
MONROE COUNTY BOCC DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
ATTN: ANN RIGER NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURiE TO DO SO SHALL
1100 SIMONTON ST IMPOSE NO OBLIGATION OR LIA&LfIY OF ANY KIND UPON THE INSURER ITS AGENTS OR
KEY WEST, FL 33040 REPRESENTATIVES
AUTHORIZED REPRESENTATIVE
I I 1 i owe �-t
ACORD 25 (2001/08) 0 ACOR[
1-
�I.:. g :O,�(�,,, CERTI'FICA '� : M ITI( INSUF'' "ONCE a �y` ' 'm
?RODUCER y "i y THIS CERTIFICATE IS 13SUED AS A MATTER OF INFORMATION
Wlachovia Insurance Services ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1000 S. Pine Island Road, #225 OVERAGE AFFORDED BY THE POLICIES BELOW.
Plantation, FL 33324 R ECEtV
95"75-3600 i �"sAF ORDING COVERAGE NAIC #
INSURED INSURER 4 Hartford Ins Co of the SE 0
E.G. Braswell Construction, Inc. MAY 1 4 2DOM Ha ord Casualty Ins Co
EG Braswell Leasing Corp. INSURER TVA City Fire Ins. Co.
5565 Second Avenue
Key West, FL 33040. NIOPIROE CO QUIRERE:
PrIn1 I _-
V v � c.vwry
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMrTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
SR
%
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIPATION
��
A
GMERAL LLABNIrrY
x COMMERCIAL GENERAL LIABILrrY
21 UUNUT1323
05/04107
05/04108
EACH OCCURRENCE
31,000.0m
TO
$300 000
$10 000
CLAIMS MADE Fx� OCCUR
MED EXP Wy one
PERSONAL NL ADV INJURY
$1 000 000
](
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PRODUCTS - COMPIOP AGO
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21 UENUU0650
05/04107
05AWOO
COMBINED SINGLE LIMrr
(Em mmid d)
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,
BODILY INJURY
(Pr PNIO)
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ALL OWNED AUTOS
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x HIRED AUTOS
x NNOAFOHRNED Amos
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21 RHUUT0920
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s
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WORKERS COMPENSATION AND
WC STATLF OTH-
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s
EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNER/E)MCLmVE
OFFFsI ERAH3ASER EXCLUDED?
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EJ- DISEASE - EA EMPLOYE
$
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SPE PCIAL ROVI,SION8
OTHER
DESCRIPTION OPERATIONS I LOCATIONS I VEHICL r3 EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Terrorism Included
Certificate holder is listed as additiotid insured with respects to
General Liability and Auto Liability
Monroe County BOCC
1100 Simonton Street
Key West, FL 33040
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30_. DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
AUTHORIZED REPRESENTATIVE
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