Item C16BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April
16,
2008
Division: —Engineering
Bulk Item: Yes
X
No
Department:,
Engineering
Staff Contact /Phone #: Dave Koppel X4427
AGENDA ITEM WORDING: Approval to execute Amendment No. 1 to the Local Governmental
Agreement between South Florida Water Management District (SFWMD) and Monroe County to
provide $500,000 funding for stormwater management projects.
ITEM BACKGROUND: Monroe County's Stormwater Management Master Plan (SMMP) provides
specific recommendations for a number of stormwater projects, and outlines general recommendations
relating to County rights -of -way. In addition, Monroe County has adopted a stormwater ordinance for
the purpose of regulating water quality and water quantity for new development. South Florida Water
Management District is providing a grant to help fund stormwater projects. Monroe County will
provide matching funds in the amount of $500,000. This amendment revises the agreement to re-
allocate funds within the projects and revises the progress reporting dates.
PREVIOUS RELEVANT BOCC ACTION: BOCC approved executing the Agreement between
South Florida Water Management District and Monroe County at the December 2007 BOCC meeting.
CONTRACT/AGREEMENT CHANGES: Amendment No. 1 revises reimbursement amounts for
two projects and amends progress reporting dates.
STAFF RECOMMENDATIONS: Approval as stated above
TOTAL COST: $1,000,000 BUDGETED: Yes X No
COST TO COUNTY: $500,000 SOURCE OF FUNDS: Fund 304, Fund 102
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Engineering Division
MEMORANDUM
To: The Monroe County Board of County Commissioners
From: David S. Koppel, P.E.
Division Director, Engineering
Date: March 31, 2008
Re: Local Governmental Agreement with South Florida Water Management District
The Engineering Division is requesting approval of Amendment No. 1 to the agreement with
the South Florida Water Management District (SFWMD) for funding for stormwater
management projects in Monroe County. The Agreement was approved by the BOCC at the
December 2007 meeting.
The grant is being used to construct the stormwater management system at the Big Pine Key
Community Park, improvements to the Prado Circle Stormwater management system on Big
Coppitt. The grant will provide 50% of the necessary funds and Monroe County will match the
grant. This amendment revises the scope of work to re -allocate the funds between Big Pine
Key Community Park and Prado Circle Stormwater Project.
Staff supports approving this amendment.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: SFWMD Contract # 4600001136
Effective Date: 1/08/08
Expiration Date: 9/30/08
Contract Purpose/Description:
Agreement with South Florida Water Management District to provide $500,000
matching grant to fund stormwater management improvement projects at Big Pine Key
Community Park in Big Pine and Prado Circle in Big Coppitt. This amendment reallocates
funding to Big Pine Key Park and Prado Circle, and eliminates third project (stormwater Project
identification and evaluation).
Contract Manager: David Koppel 4427 En ineerin /#1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Aril 16, 2008 Agenda Deadline: April 1, 2008
CONTRACT COSTS
Total Dollar Value of Contract: $ Current Year Portion: $ 500,000
Budgeted? Yes❑ No ❑ Account Codes: - - - -
Grant: $ 500,000 - - - -
County Match: $ 500,000 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
ities, janitorial, salaries, etc.
Date In
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
CONTRACT REVIEW
Changes Date Out
Needed Reviewer
Yes❑ No❑
Yes❑ No❑
Yes❑ No❑
Yes❑ No❑
OMB Form Revised 2/27/01 MCP #2
ORIGINAL
l 'SOUTH FLORIDA WATER MANAGEMENT
� T DISTRICT
AMENDMENT
4600001136-A01
AMENDMENT NO. 01
TO AGREEMENT NO.4600001136
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
MONROE COUNTY
This AMENDMENT NO. 01, entered into on
to
that AGREEMENT dated January 08, 2008 between "the Parties," the South Florida Water
Management District (DISTRICT), and Monroe County (COUNTY).
WIT NESSETH THAT:
WHEREAS, the AGREEMENT may be amended with the prior written approval of the
parties; and
WHEREAS, the parties wish to amend the AGREEMENT in order to amend the
Statement of Work and revise the Payment and Deliverables Schedule;
NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual
benefits flowing from each to the other, do hereby agree as follows:
1 • The Statement of Work, Exhibit "A", is hereby deleted in its entirety and replaced by
Exhibit "A I", attached hereto and made a part of this AGREEMENT.
2• The Payment and Deliverables Schedule, Exhibit `B", is hereby deleted in its entirety
and replaced by Exhibit `B 1 ", attached hereto and made a part of this AGREEMENT.
3. This AMENDMENT NO. 01 shall be at no additional cost to the DISTRICT.
4. All other terms and conditions of the AGREEMENT, as amended, remain unchanged.
Amendment No. 01 to Agreement No. 4600001136 --Page I oft
SOUTH FLORIDA WATER
MANAGEMENT DISTRICT
�- AMENDMENT
IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby
execute this AMENDMENT NO. 01 on the date first written above.
SFWM U E APP ED
By:
Date:
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
Frank Hayden, Procurement Director
MONROE COUNTY
Lo
Title:
Amendment No. 01 to Agreement No. 4600001136 -- Page 2 of 2
EXHIBIT "Al"
STATEMENT OF WORK
Monroe County Stormwater Improvements Project
1.0 INTRODUCTION
Monroe County completed its Stormwater Management Master Plan (SMMP) in
the spring of 2001 and the Board of County Commissioners adopted the SMMP in
June of that year. The SMMP provides specific recommendations for a number
of projects and other general recommendations as it relates to County road
rights -of -way. As a result, the Board of County Commissioners passed
Resolution No. 501-2001, requiring that all future work on County rights -of -way
include stormwater improvements where practical and feasible. In addition,
Monroe County has adopted a stormwater ordinance for the purpose of
regulating water quality and water quantity for new development.
This Agreement identifies the locations for two new stormwater management
projects for Monroe County: I. the Big Pine Key Community Park on Big Pine Key
and II. The Prado Circle Stormwater Improvements Project on Big Coppitt Key.
The total cost to the District for the two projects is $500,000 of an estimated
overall project cost-of-$1,000,000.--- ___
2.0 SCOPE OF WORK
I. The County will construct a stormwater management system at the Big Pine
Key Community Park on Big Pine Key. The system will include the construction
of swales, exfiltration trenches and/or injection wells.
II. Monroe County installed two catchbasins and one 16-inch gravity well at
Prado Circle in 2001. The County will construct upgrades to the existing
stormwater management system at Prado Circle. The upgrades will include an
elevated stand pipe and stormwater pumping station that is designed to increase
the capacity of the existing gravity drainage well.
3.0 WORK BREAKDOWN STRUCTURE
Task I. Big Pine Key Community Park
A. Site Improvements
1. In addition to the construction of swales, exfiltration trenches and/or
injection wells, grading and landscaping will be performed. The
COUNTY or its subcontractors will make site improvements in
Page 1 of 3, Exhibit "A I", Agreement 4600001136-A01
accordance with standard engineering practices under the direction of
the County Engineer.
B. Site Inspection
1. At times agreeable to the DISTRICT and the COUNTY (County
Engineer), site inspections of the project will be made prior to and at
project completion. The purpose of these inspections will be to allow
the DISTRICT to verify that the project is proceeding.
C. Project Deliverables
1. The COUNTY will provide quarterly updates on project progress.
These updates will include any physical reports and invoices provided to
the COUNTY by its subcontractors on the project.
D. Project Cost
1. The Project cost, upon certification by the County Engineer and
DISTRICT that the project is complete according to engineering plans,
will be a lump sum amount of $589,560, of which the DISTRICT will
fund $294,780.
E. Project Revisions
1. Based on constraints that may come up during project completion,
revision may be made to the stormwater components. Said revisions
must be approved by the DISTRICT and be in general accord with the
purpose of the stormwater components of the project, to eliminate a
direct stormwater discharge to Outstanding Florida Waters.
Task II. Prado Circle, Big Couuitt Key
A. Stormwater Facility Improvements
I. The proposed improvements to the existing catchbasins and gravity
drainage well include construction of an elevated stand pipe and
pumping station. These improvements will increase the driving head of
the stormwater, which will increase the capacity of the drainage well.
Construction will be performed in accordance with standard engineering
practices under the direction of the County Engineer.
B. Site Inspection
1. At times agreeable to the DISTRICT and the COUNTY (County
Engineer), site inspections of the project will be made prior to and at
Page 2 of 3, Exhibit "A I", Agreement 460000113 6-A01
project completion. The purpose of these inspections will be to allow
the DISTRICT to verify that the project is proceeding.
C. Project Deliverables
1. The COUNTY will provide quarterly updates on project progress.
These updates will include any physical reports and invoices provided to
the COUNTY by its subcontractors on the project.
D. Project Cost
1. The Project cost, upon certification by the County Engineer and
DISTRICT that the project is complete according to engineering plans,
will be a lump sum amount of $410,440, of which the DISTRICT will
fund $205,220.
E. Project Revisions
1. Based on constraints that may come up during project completion,
revision may be made to the stormwater components. Said revisions
must be approved by the DISTRICT and be in general accord with the
purpose of the stormwater components of the project, to eliminate a
direct stormwater discharge to Outstanding Florida Waters.
4.0 LOCATIONS OF THE PROJECTS
I. The location of the project described in Task I is the end of Sands
Road on Big Pine Key.
II. The location of the project described in Task II is in Prado Circle on Big
Coppitt Key.
Page 3 of 3, Exhibit "A 1 ", Agreement 4600001136-A01
EXHIBIT "B1"
PAYMENT AND DELIVERABLE SCHEDULE
If the total consideration for this agreement is subject to multi -year funding
allocations, funding for each applicable fiscal year of this agreement will be
subject to Governing Board budgetary appropriation. In the event the District
does not approve funding for any subsequent fiscal year, this agreement shall
terminate upon expenditure of the current funding, not withstanding other
provisions of this agreement to the contrary.
Task Task Description
No. _
I Bin Pine Kav part -
Total
Task Task Description
No.
II Prado Circle U rades
Prado Circle Upgrades
Total
Deliverable
Deliverable
Due Date
Due
Date
ress Report 5/1/08
ress Report 8/1/08
Project Cost I SFWMD
Not -to -Exceed
Project Cost I SFWMD
Not -to -Exceed
$205 220 102 610
$205,220 $102,610
$410,440 $205,220
Page 1 of 1, Exhibit `B1", Agreement 4600001136-A01