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Item C28
Meeting Date: April 16, 2008 Division: _ Emergency Services a Bulk Item: Yes X No _ Department: Emergency Management� Staff Contact Person: Irene Toner AGENDA ITEM WORDING: Approval of a Resolution adopting the Monroe County Comprehensive Emergency Management Plan (CEMP). ITEM BACKGROUND: The Division of Emergency Management (DEM) in accordance with the provisions of Rule 9G-6 Florida Administrative Code (F.A.C.) reviewed and approved the updated Monroe County Comprehensive Emergency Management Plan. The updated CEMP must be adopted by the BOCC within 60 days after approval by the DEM. PREVIOUS RELEVANT BOCC ACTION: The 1999 CEMP was adopted on April 14, 1999 by the BOCC, Subsequently the Plan was amended on 2003. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: It is appropriate to adopt in resolution by the Board of County Commissioners the 2007 CEMP. TOTAL COST: NONE COST TO COUNTY: NONE BUDGETED: Yes No X SOURCE OF FUNDS: NA REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year APPROVED BY: Count Att A OMB/Purchasing X Risk Management X Y y g g Included X Not Required Revised 8/06 AGENDA ITEM # RESOLUTION NO. 11 ' A RESOLUTION BY THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ADOPTING THE MONROE COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN; DIRECTING THE MONROE COUNTY EMERGENCY MANAGEMENT DEPARTMENT TO NOTIFY THE STATE DIVISION OF EMERGENCY MANAGEMENT OF THE ADOPTION DATE OF THE COUNTY EMERGENCY MANAGEMENT PLAN. WHEREAS, Chapter 252, Florida Statutes, assigns to the Board of County Commissioners responsibility for disaster mitigation, preparedness, response and recovery; and WHEREAS, Monroe County is subject to natural and man-made hazards including hurricanes, tornadoes, floods, freezes, droughts, fires, and chemical releases and faces potential damage to life, property, natural resources and the local economy; and WHEREAS, Rule 9G-6.023, Florida Administrative Code, requires each county emergency management agency to prepare a county Comprehensive Emergency Management Plan as a precaution for protecting the citizens of the state from emergencies; and WHEREAS, the Monroe County Comprehensive Emergency Management Plan has been prepared in accordance with the requirements of Chapter 9G-6, Florida Administrative Code; and WHEREAS, in February 2008, the State of Florida Division of Emergency Management, reviewed the Monroe County Comprehensive Emergency Management Plan and determined the plan to be in compliance with the criteria for such plans; and WHEREAS, the Monroe County Comprehensive Emergency Management Plan establishes a framework through which Monroe County may realistically prevent or mitigate the impacts of, prepare for, effectively respond to, and recover from a wide variety of emergencies which may or do occur either naturally or as a result of manmade causes; and WHEREAS, the Monroe County Comprehensive Emergency Management Plan is designed to be a process oriented document with review and revision procedures that allow the Emergency Management Director to meet new or changing conditions including hazard -event frequency, perceived local needs and funding opportunities; and WHEREAS, Rule Chapter 9G-6, Florida Administrative Code, requires the governing body of Monroe County to adopt by resolution, the Monroe County Comprehensive Emergency Management Plan, within sixty (60) days following notification of approval of the plan by the Florida Department of Emergency Management. NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, as follows: Section 1. The 2007 Monroe County Comprehensive Emergency Management Plan is hereby adopted. Section 2. The Monroe County Department of Emergency Management is directed to notify the State Division of Emergency Management (DEM) of the adoption date of the Monroe County Comprehensive Emergency Management Plan. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting held on the day of , A.D., 2008. Mayor Charles McCoy Mayor Pro Tern Mario DiGemiaro Commissioner George Neugent Commissioner Dixie Spehar Commissioner Sylvia J. Murphy (SEAL) BOARD OF COUNTY COMMISSIONERS OF Attest: DANNY L. KOLHAGE, Clerk MONROE COUNTY, FLORIDA IM Un Deputy Clerk Mayor/Chainnan MONROE COUNTY ATTORNEY A PROVED AS FO M: CYNTHIA L. ALL ASSI S ANT COUNTY ATTORNEY )ate q — ( — D& Monroe County, Florida Comprehensive Emergency Management Plan (CEMP) ii f �y r /N 1�d',�',f "j, ,wpm♦ November 2007 Comprehensive Emergency Management Plan (CEMP) for the November 2007 Developed Under Contract by All Hands Consulting Columbia,Maryland for Monroe County Emergency Management sponsored by Fhe ("'.otinty Monroe,, Florida ALL RIGHTS RESERVED ©COPYRIGHT 2007, COUNTY OF MONROE,FLORIDA Monroe County, STATEMENT OF CONSISTENCY Florida the STAI'E Of, f,"LORURA (70 Nil,R Ef U,'1 s I k".11.11 Florida Statutes, Chapter 252, authorizes and encourages each locally constituted municipality to establish an Emergency Management Program. Municipal Comprehensive Emergency Plans (CEMPs) are the municipal counterparts of the State plan. Monroe County has adopted the State Comprehensive Emergency Management Plan by reference. The State CEMP provides the general emergency management structure and guidance under which the Monroe County Comprehensive Emergency Management Plan was formulated. The County CEMP, while intended to be consistent with and coordinated with the State CEMP, is strategic to the particular needs of its citizens and the organization of its government. In those situations that are not specifically addressed or modified by the County CEMP, or those situations where the County does not have the resources or organization required, the State CEMP provides the direction for the County, CEMP November 2007 STATEMENT OF CONSISTENCY Monroe County, Florida Blank Intentionally ii CEMP November 2007 Monroe County, _. Florida ACKNOWLEDGEMENTS This plan was developed under contract with All Hands Consulting through Monroe County Office of Emergency Management. The assistance and coordination of many dedicated County employees, the watchful management oversight of all County Departments and Organizations, and the dedicated efforts of the All-Hands staff, have seen this project to fruition. It has been developed with coordination of mutual aid organizations, non-profit organizations, state agencies, federal agencies, business organizations, and other concerned community organizations, all of whom have a vested interest in their community. Copies of this manual are being distributed, courtesy of Monroe County, to all Monroe County CEMP participants. Non CEMP participants may obtain a copy at a price to cover printing and postage, from Monroe County, Office of Emergency Management, 490 63r, Street,Marathon,Florida 33050. Telephone(305)289-6018/FAX(305) 289-6333. //, / r,/ii/r, /✓ ,, , r /,/,, r � ,, ..? o, „rarAr,u,J a/, Yrrar „ i,✓rrrlr" yl � ,,., ,r r, ,„x.. / � //„ r��/��rirr r ^ f�'���.7 �r�' '�i � d'�`�':�d� ,:, Vm�vr�/'�,..,.. �/r ,'t '7 di x,.- , .,,:a � '"h ,, 9r,,. 'rxl ,,.,.,,.�%/ ,,,� ,✓/i; CEMP November 2007 iii ACKNOWLEDGEMENTS Monroe County, Florida Blank Intentionally iv CEMP November 2007 CEMP Table of Contents .......E {ww r �„rig W � � vh � rr w Monroe County, Florida Monroe County, Florida Monroe County, _. Florida TABLE OF CONTENTS Cover, Title Page Statementof Consistency......_....._..............................__............. ........................................_.......................................... ......... i Acknowledgments ..............................._.........................................................................................._....._.._....................................... ........................................._................_.._....._.............................. . aaa Tableof Contents .................................._..........................._..............................._............._....._....._............._.............._....._........................._....._.......................___............................................. ................... vii Howto Use this Plan ........................................................._.._.................._................_..........................----......................................................................._...................................................................._. xiii 11,ASR' 111--kN (11,11 I. INTRODUCTION BP-I A. Purpose(Mission)_..............._............._.._.._.............._....._......_.._......._.............._......_......_.._..._................. BPI-4 .................._........._....._....................................._.._..................._......................._......_............._....._........................_............ .................._... B. Scope and Assumptions .................................... .. . BPI-5 C. Methodology .._....._........................................................................._.............................................................._........................--......._......_........._............_.........................._....._........_.._... BP I-6 D. Attachments.._.............................................._................_............_........................................... BP I-8 1. Record of Changes 2. Letter of Promulgation II. SITUATION BP-II A. Statement of Cooperative Intent ......_..................................................................._....................................................._...................................................................... BP II-3 B. Potential Emergency Conditions .................................................................................................................................................................._................................_.. BP 11-3 C. Hazard Analysis_................_.._.._..._.._....._.....__..._.................._....._.._................................................................. .. _....._..._.._... BP II-4 D. Vulnerability Anal sis.._....._...................._..........................................._......_..._-..............,.........._....._....._............... .................._...._......_......_.............. ....._........_.._. ................ E. Monroe County Geographical Information _....._....._............_....._....._....................................................................._........._............. BP 11-11 F. Demographics(2000 Census)......_............._..............................._........_.._._............_............._............................_.._......_......_............_....._....._....._............................. BP II-13 G. Economic Profile ._.._.........................................................._.._.............._....._.....................................................................-......................_............._.............................._........_...... BP II-14 H. Transportation..........................................................................._......................................................................._....._....._......_....._......................._............................_................_...._........_.._ BP 11-14 I. Environmental &Historic Resources.._._..---.._..............................................................................--..........................._.._..........................._......................... BP II-15 J. Emergency Management Support Facilities...._._....._....._....._............._...................................,...v....................___._......__...................................... BP 1I-16 K. Attachments........................................_....._..................................---......_...................................._............................................._......................._....._....................................................- BP 11-19 1. Additional Maps III. CONCEPT OF OPERATIONS BP III .................._......_......_....................................._........._.................._-..................................................................._.......-..._......................................_.... BP III-3 B. Emergency Management Phases .........................._....._......................................................._....._......_....._................._.................._........................................._.... BP III-4 C. Emergency/Disaster Response&Management Objectives ....................................................................._......................_............ BP III-5 D. Organization_._........................... BP III-6 Y ,. . ........ e gency Operations ..._............................................._.._.__..._......_..._..._......_...�.....•............_._..... E. Continuity of Government and Emergency....._.. ................._........................._,._...._....._._. ........._....._......_....._..._..............._....'._......_.._.._.._ BP III-6 F. Levels of Disaster ..........................................._............_..._..............................._......_......_......----.......--........................................._...................._....._............--........................... BP III-8 G. Emergency Support Functions (ESFs) ..._....._........_.................._....._....._.............................._......_.............._......................._....................................._... BP 111-9 H. Emergency Authorities ................._.........................._..............._..............._..........................................................._..........................................._....._................................... BP III-10 I. Direction and Control .............--..............................._....._..--........._......................................_........................_.-.._......_............_.._.._....._....._....._......................._.............. BP III-12 J. Alert and Warning.._....._............................-........._............................._.....................................................................................__..................._........._....._......_.............................. BP III-25 K. Emergency Event Escalation............_......_....._............................_.................................................._.....__._.._..._..._.._.._.._........_......_..._..._.._..............._.........._...._.._.. BP III-28 L. Re-Entry ............................_................................................................................................_.....__......_....................................._.........................................._.................---_........._......._..__.... BP III-36 M. Response To Recovery Transition Period..................................................................._......................................................................_.._.._......................... BP III-37 N. Initial Recovery Actions ...................................._..............._........................................................................................................._......_.....--..._..........................................._... BP III-37 O. Overview of Initial Federal Involvement ......................................................................_....._......................................................................................._.... BP III-39 P. Attachments................_....._......_....._.................................._..............._..................._.................._.......................... BP 111-40 1. Federal Involvement CEMP November 2007 vat TABLE OF CONTENTS Monroe County, Florida 2. Departmental Initial Response Tactical Guidance&Policy 3. Monroe County Shelters 4. Monroe County EOC Seating Chart 5. Mobile Home Parks and Campgrounds 6, Monroe County Pet Friendly Hotels 7. Monroe County NIMS Resolution IV. RESPONSIBILITIES BP IV A. General Preparedness Responsibilities (All Departments) ..._......._.........................................._.,........ ... BP IV-3 B. General Response Responsibilities All Departments).___ __.............................._............................................................................... BP IV-4 C. Specific Responsibilities by Department ._.._............................................._................................................... .........._.......................... BP IV-5 V. FINANCIAL MANAGEMENT BP V A. General _....._....._....................._....._.........................._....._............................... ... . .. ... . . BP V-3 B. Policies ........................................................................._. ..... ._.._..._..._..............................._......................._.. BP V-3 C. Administration ........................................................................................................._.._._.._.._..._._.. .._....._....._...................................._........_..................._....._....._............... BP V-3 D. Fiscal .........................._.................................................................._......_...................._............_......_.................................................................................................................................._.................. BP V-4 E. Logistics..........................................._........._..,...____...............................__........_........................................... BP V-5 ......_.................._....._.._...._......,............................................. ....................... ........................ .._..._.._............... ..................... ............ BP V-5 VI. REFERENCES AND AUTHORITIES BP VI A. Statutes, Authorities ............_........................................._..................................._....._......_............ ............................................................._....._....._............................................. BP VI-3 B. Administrative Rules ................................_......_..................._............._........................................................................................................_......................_............................ BP VI-4 C. Executive Orders ..............................._......_................................_............._....._....._..............................._..............._.........._..............._......................._.....................__........................ BP V14 D. Memorandums Of Understanding&Mutual Aid Agreements ...._....._..........................................___............................_,,_.. BP VI-5 VIL ATTACHMENTS BP VIII A. Primary/Support Matrix ..............__........._..........................._............._......................................................._........._....._......_....._........................___......._.......................... BP VIII-5 B. Glossary of Terms, Acronyms _....................................._......_....._..._............._....._........._....._....................................._....._........._..._.._..._._..._.._......................._....._..... BP VIII-9 C. Declaration of Emergency Comparison of Florida Statutes ..................................__................._....._.._............._............._.......... BP VIII-23 D. Monroe County Organizational Chart ..................................................,....._........_....._................................. ...................._........................................... BP VIII-25 A. General ............................._..............._........_....._..............._..........................................._........._....._......................_..............................................................._....._............_.................._............ I-3 B. Local Mitigation Strategy 1-4 C. Policy _........_....._....................._..............._....................................._................_.._.._......._...._................ I-5 D. Monroe County Mitigation Programs and Department Responsibilities ,._. ......................_....._................... I-5 E. Recent and Near-Term Mitigation Actions _......_......................._....._........._...._....._..............................................._..._........._........._......_.............._..,.... I-5 F. Federal, State and Regional Governmental Entities ...__._........_..................................................._.............................................................. I-6 G. Federal Mitigation........................_.......................................____..._....._......................................_........._..............._....._..................._....._.........................._....._............................. I-8 H. Post Disaster ....................__........_..................................._....._....._............................................_........_.............._......_..................................................................................................._....... I-9 1. Coordination of Monroe County's Plans,Procedures and Rules .........._....._....._...................._.......___.................................. I-10 J. References and Authorities...._....._._..............................._....._......._....._......................_....................._........................_............_......_..................._.._....._................... I-12 NIII71 IX ll annex 11 A. General _....._....._......................................................_....._............._....._............................_.............................._..............._........................._........................................._................_.................. 11-3 B. Policies ................_.............................._._........._................................................................................_................... II-3 CEMP Noveinber 2007 Monroe County, _. TABLE OF CONTENTS Florida C. General Preparedness Activities ........................................................................................................._.............._.._......._.......................-........................................... II-3 D. Specific Hazard Preparedness Activities ........................................................_....._-.........._............................................................................................... II-4 E. General Training ..............._......................................._................._..........................-. ........ ...... II-4 F. Training,Exercise, and Public Awareness and Education g cation ......................_....._....._....._..-...-...........�....... ..-................. II-5 G. Exercises ................................................................_.._....._................._.........................._....._......................................-..........................................._..............................................................._... II-8 H. Public Awareness and Education........................................_..................................................,..........................................._............................................................_.._.... II-10 I. Registration of Persons with Special Needs.._......._....._....._......_....._.............................._....._.........................._....._....._......................................... H-12 N.Ntl'A H] Pt (I"TI(YNS iLSII`S) Anw,,x III A. Transportation(ESF 1) ............_..................................._....._.._.._....._....._....._............._......................................_..............................................._.................................... 1-3 B. Communications(ESF 2) .........................................._...............................................................................- ............................ . . 2-3 . ...._......_............... C. PubIic Works and Engineering(ESF 3)......................................................................................................_.._._....._...................._..._.... .-. 3-3 D. Firefighting(ESF 4) .........._...................................._....._......_......_........._.. .._....._....._.....-........................._.......................................... 4-3 E. Information and Planning(ESF 5) .._......._....._.................................._....._............................._....._....................................................._...................................... 5-3 F. Mass Care(ESF 6) ...................................................._........._.._....._............._......_............................................................._....._....._............_....._.._....................................-.._ 6-3 G. Resource Support(ESF 7) ...................,..................,............................................................................................_............._....................................................................-.._.... 7-3 H. Health and Medical Services(ESF 8)............................................-....._..............._....._....._....................................._..............................-............._............... 8-3 I. Urban Search and Rescue (ESF 9) ......................................................................................................._....._....._................................_.............................................. 9-3 J. Hazardous Materials (ESF 10) .......................................................--.._......................................................................_....._..............................--..............--............. 10-3 K. Food and Water(ESF 11) .....................................--................................................................................_....._........._...................._..................................................._............. 11-3 L. Energy(ESF 12).._....._........................................................_..............................................._....._....................................................................................................._..............._........... 12-3 M. Military Support(ESF 13) _............................................................_.._....._............................................._.._............_.........................................---.._.........................._.. 13-3 N. Public Information(ESF 14) _......................_.......-................._............_........_..............................................._....._.._....._....._.............._....._....._....._.............................. 14-3 O. Volunteers and Donations(ESF 15) _...................................._.....................--....._.............-....................................._....._....._................................-1....1._1 15-3 P. Law Enforcement and Security (ESF 16) _.............................._......_................_...................................._....._....._....................._.._.................................-. 16-3 Q. Animal Protection(ESF 17) .._.........................................................._.._.........,.._........._....._..........................._................_........................................_...._............_............ 17-3 ANN'IV""" IA' I F,("OV14 IR'i' eAnn(�x IV A. Monroe County Concept of Recovery Operations.........................-..........._............._....._........_.............._......................................................... IV-3 B. Overview of Federal Recovery Support_.._._.._................_......................................................................._.............................._....._...................................... IV-6 C. Damage Assessment Functions........................................................................_............................._....._......................._..._.._......._.....-....._....._.............._................_ IV-11 D. General ............................._....._....................._.._....._....._......................................_..............._..............................._......_..............................................................._.._..._........_............_..-..-..-. IV-14 E. Two Types of Federal Assistance ..._........._................................................................................._....._.._......................._....._.................................._..._........ IV-15 F. Human Services-IndividuaI Assistance ..._.._._....._._..........._....._........_.............................._....._....._....._..................._.._....._..............._................. IV-15 G. Infrastructure -Public Assistance .........._............_......_........................._....._._....._............................................_.._................................................._............ IV-17 H. Unmet Needs Coordination ............._-...._...........................--.._............._........_................................................_.._....._...........................................--.._._.................... IV-19 I. National Flood Insurance Program(NFIP) ............................._............................_......................._............_....._....._....._......................................... IV-20 J. Hazard Mitigation Plan/Program _.._....._......................................_..............................................................._............_....._............................................................. IV-20 K. Recovery Coordination in Emergency Conditions........._...................................._....._....._.._....._....._..........................._....._..........._.......... IV-20 L. Recovery Services Restoration................_......_......_....._............_.................._...._........_..............................................................................._....._........_........................ IV-21 M. Recovery Public Information and Education Programs ...._..............................................._....................._.-......................................._..-.. IV-23 N. Attachments _..........._................_....._.................................._...................._........................................................._............_....._....._................_............................._........................... IV-24 1. FEMA Disaster Programs for Homeowners,Renters, and Business Owners 2 Emergency Response Agencies 3. Recovery Phase Levels CEMP November 2007 ix TABLE OF CONTENTS Monroe County, Florida e0NEIX VCONTINA"IT Y01i, ()VF'11,Vl*10,NS (C(A)VI) A. Overview .. _--_..................... ............................................................................................... ................-......................................................................................... V-3 B. COOP Objectives .......................................... ....................._................................................................................................................................................................. V-3 C. Development of Division/Department COOP..................................____........................................ __...................................................... V-3 D. Delineation of Mission-Essential Functions ............................................................................................................................___ V-4 E. Roles of CAT and EOC ........................................................................................................................................................................................................................... V-4 F. County Personnel .......................................................__...............................................................................................................................__.-................................................. V-5 G. COOP Activations ................. ............................................................................................................................... ..........__............................................................... V-5 H. Time-Phased Implementation ...............___................................................................................................................................__......................................... V-6 I. Transition To Alternate Sites........................................................................................................................................................................................................................ V-6 J. COOP Termination .......................__ __................................................................................................................................................................................... V-7 K. References._................................................................................................................................................................................................................................................. V-7 ;kNNUX V1 NU)NIZOU: (,'()tJ TY Nl, N11CRX110N 1`11-AN ,A N N EX N"11 111,i RA I C,k N F: R E-ENTICY 11_, N eknn(�x VI I �k N N V'X V1 1.1 VI 1�R1 (I;V�N("N, kl,\N e�G["�"VI 1"N't"I1 ,k N,S A N D P 91 ,0,( UYI,3Z CS )4 A;N AI I S knneN VIII ANNEX IX h\[()NROE COUNTY (4"',M11 DISTRUR)TION LIST Aflaex Ix Anlwx X x CEMP November 2007 CEMP How, To Use This Plan i r Monroe County, Florida Monroe County, Florida Monroe County, - HOW TO USE THIS PLAN )Florida PLAN Note This is a generic, strategic plan, organized by "emergency functions." The "Basic Plan" section provides a general overview and summary of the purpose, responsibilities, and operational concepts. The schedule of"Emergency Support Functions (ESFs)" are functions that may be activated and performed during emergencies and disasters. While the concept of operations should always remain the same, the ESFs activated will be dependent on the emergency/disaster type and scope. 1. Read the "Basic Plan," Section I through VII. Take note of your department's/agency's general responsibilities contained within the "Basic Plan,Part IV,Responsibilities." 2. Look at the "Primary/Support Matrix" found in "Section VII,Attachments," of the Basic Plan. Find the name of your department/agency. Note which ESF(s) your department/agency appears in. Within each ESF that your agency is a part of, you will find additional specific responsibilities and tasks. 3. Your department/agency must develop and maintain "Standard Operating Procedures (SOPS)" in such detail as necessary that will result in successful activation and completion of your responsibilities as stated. Refer to the "Basic Plan Section III, Concept of Operations," for additional information and guidance. llo.plpf' l l liol Make a list of your general responsibilities (found in Part IV, Basic Plan) and specific responsibilities (found in each ESF that your department/agency is involved with). This responsibilities listing is the basis for internal, tactical SOPS and personnel action guides. 4. Each ESF contains a "cover page summary." This summary lists the departments/agencies/organizations providing primary and secondary support to this function. The state and federal agencies, who would provide additional assistance if requested, are also shown. CEMP November 2007 xiii HOW TO USE THIS PLAN Monroe County, Florida Blank Intentionally xiv CEMP November 2007 CEMP Basic 1 ppVV < / 0 y Monroe County, Florida Monroe County, Florida Monroe County, BASIC PLAN Florida Comprehensive Emergency Management Plan Sections 131,rsic Plan SECTIONS OF THE BASIC PLAN ARE AS FOLLOWS: I. INTRODUCTION. II. SITUATION. III. CONCEPT OF OPERATIONS. IV. RESPONSIBILITIES. V. FINANCIAL MANAGEMENT. VI. REFERENCES AND AUTHORITIES. VII. ATTACHMENTS. A. Primary/Support Matrix B. Glossary of Terms, Acronyms C. Declaration of Emergency Comparison of Florida Statutes D. Monroe County Organizational Chart CEMP November 2007 t BASIC PLAN Monroe County, Florida Blank Intentionally ii CEMP November 2007 BASIC PLAN L Introduction ..................... .......... ......... rir r 51 r !,.......r r u /...1"'g i .. ..... !a Monroe County, Florida Monroe County, Florida BASIC PLAN I.INTRODUCTION Comprehensive Emergency Management Plan Basic Plan 1. In'troduction,, This Plan Provides... • Guidance in mitigating, preparing for, responding to, and recovering from emergencies and disasters threatening life or property within Monroe County. • A framework that will guide organizational behavior(response)during emergency(ies) or disaster(s). • A framework of interagency and community-wide cooperation to enhance disaster mitigation, preparedness, response and recovery. 1. The Monroe County CEMP is an all hazards the plan, and addresses issues involved in the coordination of regional and interregional evacuation, sheltering, post-disaster response and recovery; rapid deployment and pre-deployment of resources; communications and warning systems, annual exercises to determine the ability of local government to respond to emergencies; and clearly defined responsibilities for county departments, organizations and agencies through an National Incident Management System (NIMS) approach to planning and operations along with the integration of the Emergency Support Functions (ESFs). This CEMP describes the basic strategies, assumptions and mechanisms by which the county will mobilize resources and conduct activities within response and recovery operations. This plan is produced in such a manner as to remain consistent with the concept of emergency management as defined by the State of Florida Comprehensive Emergency Management Plan. 2. This plan describes the basic strategies, assumptions and mechanisms through which Monroe County will mobilize resources and conduct activities to guide and support local emergency management efforts through response and recovery. To facilitate effective intergovernmental operations, this plan adopts a functional approach that groups the type of assistance to be provided under Emergency Support Functions (ESFs) to address emergency functional needs at the County and state levels. Each ESF is headed by a lead agency, which has been selected based on its authorities, resources, and capabilities in the functional area. The ESFs serve as the primary mechanism through which assistance is managed in an emergency/disaster affected area. 3. Each Department and participating Agency is to become familiar with this plan to ensure efficient and effective execution of emergency responsibilities. Each Department and participating Agency must develop and maintain Standard Operating Procedures (SOPs). By being prepared we can better serve the citizens of Monroe County. CEMP November 2007 BPI-3 I.INTRODUCTION Monroe County, Florida 4. This is a strategic document that will continue to be evaluated, updated, and refined to'meet our changing needs. County Departments have contributed to this plan. Monroe County Emergency Management will continue to coordinate input and updates to this plan and to work with Departments and Agencies in the continuing emergency planning process. 5. This plan is "operations and task" oriented, and addresses: • Coordinated regional and interregional evacuation, shelter, and post-disaster response and recovery. • Rapid deployment and pre-deployment of resources. • Communications and warning systems. • Annual exercises to determine the ability to respond to emergencies. • Clearly defined responsibilities for County departments through an Emergency Support Function (ESF) approach to planning and operations. A. PURPOSE(NUSSION). 1. The Monroe County Emergency Management, in cooperation with County Administration, County Departments and other members of our community and in an effort to maximize the efficiency and effectiveness of available resources, endeavors to mitigate, prepare for, respond to, and recover from natural and man-made disasters which threaten the lives, safety, or property of the citizens of Monroe County by: • Reduce the vulnerability of people and communities of this county to loss of life, injury, or damage and loss of property resulting from natural, technological, or man-made emergencies, such as acts of terrorism, major special events, catastrophes, or hostile military or paramilitary action; • Prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; • Respond to emergencies using all systems,plans, and resources necessary to preserve the health, safety, and welfare of persons affected by the emergency; • Recover from emergencies by providing for the rapid and orderly implementation of restoration and rehabilitation programs for persons and property affected by emergencies; • Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused or aggravated by inadequate planning for,and regulation of public and private facilities and land use; • Establish the concepts under which Monroe County government will operate in response to disasters by: Defining the responsibilities of elected and appointed local government officials and department heads; Defining the emergency roles and functions of city and county departments and agencies. • Identifying natural and man-made hazards threats to life, property and/or the environment that are known or thought to exist. • Assigning emergency management responsibilities and tasks. • Describing predetermined actions (responsibilities, tasks) to be taken by County agencies and other BPI -4 CEMP November 2007 BASIC PLAN I.INTRODUCTION cooperating organizations and institutions to eliminate or mitigate the effects of these threats and to respond effectively and recover from an emergency or disaster. • Providing for effective assignment and utilization of County employees. • Documenting the current capabilities and existing resources of County agencies and other cooperating organizations and institutions which must be maintained to enable accomplishment of those predetermined actions. • Providing for the continuity of County government during and after an emergency or disaster. • Enhancing cooperation (mutual aid agreements and memorandums of understanding) and coordination with cooperating County agencies, neighboring jurisdictions, and Regional, state, and federal agencies. • Providing for a County emergency planning team comprised of representatives from all departments as identified and utilized through this plan development for: Continuing review and revision of the plan; Exercise planning and evaluation; Reviewing and offering recommendations on County emergency management initiatives. B. SCOPE AND ASSUMPTIONS. 1. Definitions. (As used in F.S. 252.31-252,60) a. The term"Emergency" means any occurrence, or threat thereof, whether natural, technological, or man- made, in war or in peace, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property. b. "Disaster" means any natural, technological, or civil emergency that causes damage of sufficient severity and magnitude to result in a declaration of a state of emergency by a County, the Governor, or the President of the United States. 2. Scope. a. The Monroe County CEMP establishes official emergency management policy for all agencies and municipalities for response to, recovery from, and mitigation of emergencies and disasters within Monroe County. (Refer to the Concept of Operations Section of the Basic PIan.) b. The CEMP describes the various types of emergencies that can occur in Monroe County. (Refer to the Situation Section of the Basic Plan.) C. The plan describes procedures for responding to emergencies at all levels, including establishing direction and control and coordination between local, state, and federal authorities. (Refer to the Concept of Operations Section of the Basic Plan.) d. The plan outlines actions necessary for short-and long-term recovery and mitigation efforts following a disaster. Please refer to the individual Emergency Support Function tasks, beginning on page 16; and to Annex II,Recovery and Mitigation Actions. e. The plan gives Monroe County a uniform protocol for the establishment and maintenance of a coordinated interface between County agencies, and with the State and Federal government during CEMP BP I-5 November 2007 I.INTRODUCTION Monroe County, Florida times of emergency. 3. Assumptions. a. An emergency or disaster may occur with little or no warning, and escalate far more rapidly than it could be managed by a single county resource. The success of rapid response depends on: 1) multi- discipline impact assessment teams; 2) procedures to ensure quick and effective decision making, such as pre-deployment and aggressive training of responders and elected officials on responsibilities and assignments; 3) procedures to rapidly implement local mutual aid agreements, state mutual aid and possibly federal assistance. b. Effective public awareness and education programs to allow citizens of Monroe County to take appropriate advanced actions based upon the category of the hurricane expected. c. Evacuation, shelter and Refuge of Last Resort strategies are based on citizen cooperation utilizing phased plan evacuation with the best shelter and refuge options available. • The strategy is based on sheltering and/or evacuation of the segment of the population enrolled in the Special Needs Registry. d. The Primary Emergency Operations Center (EOC), located in Marathon, will be activated and staffed accordingly, and the primary agency for each Emergency Support Function (ESF) will be responsible for coordinating the planning and response activities of the support agencies. • Secondary EOC, which is located at the Marathon Government Annex Building, will be staffed for limited activation. e. Damage may be broad and many areas could experience property and economic loss, disruption of normal life support systems, physical and social infrastructure and potential casualties. f. The extent of the emergency event may be such that effective emergency response may be beyond the County and its municipalities' capabilities. It is presumed that the response organization from neighboring counties will send food, clothing and other necessary supplies in response to Monroe County's aid request. g. It is presumed that the Department of Homeland Security will request resources from the Department of Defense for instantaneous replication and augmentation of the emergency response and recovery efforts. It is further presumed, that in addition to state and federal assistance, a timely emergency response will result in a demand for mutual assistance from various other political arenas throughout the state and other states. C. METHODOLOGY. 1. This plan was developed by a planning process coordinated by Monroe County Emergency Management. 2. This plan will be promulgated by Resolution of the Board of County Commissioners. 3. Departmental letters of acknowledgment accepting the planning process and the plan responsibilities are on file with Monroe County Emergency Management. BPI -6 CEMP No�,ember 2007 BASIC PLAN I.INTRODUCTION 4. A distribution list containing Department/Agency names and the number of copies of the Comprehensive Emergency Management Plan (CEMP) they were issued are on file with the Monroe County Emergency Management. 5. The Director of the Monroe County Department of Emergency Management, or his or her designee, is responsible for insuring that the CEMP is maintained, reviewed and developed. Following actual or tabletop exercises, emergencies, or disasters, MCEM conducts After Action Reports (AAR's) or Critiques and determines from these findings which procedures, if any, did not meet the needs of the emergency. A compilation of these findings is, at a later time, incorporated into the Plan. 6. While the MCEM is responsible for the maintenance of the Plan, it is the responsibility of all other County departments and non-County organizations having emergency response or recovery assignments to develop and maintain their own SOPs. 7. The MCEM Director will, as an improvement effort, develop additional criteria in the plan, and review the plan to ensure that it reflects current policy with respect to emergency management planning principles. The Director will also review,approve or disapprove requests for material to be included in the CEMP. 8. The Monroe County Emergency Management Director coordinates the county's preparedness activities. All Monroe County Divisions, Departments, agencies and organizations having ESF primary or support roles and responsibilities are part of the Monroe "preparedness organization." See the ESF primary and support matrix in the Attachments Section,Pages BP VII-5-7. a. General Preparedness Tasks. The Basic Plan Responsibilities Section (see page BP IV - 3) provides a listing of general preparedness tasks that each Monroe County Division and Department is to address. b. Specific Preparedness Tasks. Each ESF describes the preparedness tasks (pre-emergency tasks) specific to that ESF. The ESF primary agency is directed to work with the ESF support agencies and the Monroe County Emergency Management Director in the completion and maintenance of the listed preparedness tasks. • In accordance with State Statute 252, Monroe County Emergency Management provides guidance to, and is a conduit between Monroe County Municipalities and the State Division of Emergency Management/EOC. The Monroe County Director of Emergency Management will review Municipal CEMPs for consistency with the Monroe County CEMP and provide written approval as appropriate. Additionally, Monroe County Emergency Management takes the county-wide lead in providing appropriate training, exercises, plan development, disaster education, and/or other disaster related requirements to municipalities and private organizations throughout Monroe County. 9, The Monroe County Emergency Management Director has been active with a county-wide outreach program utilizing a Southeast Urban Area Security Initiative (SEUASI) Compliance Plan template and NIMCAST. The current County NIMCAST incorporates inputs from the Monroe County municipalities. 10. Plan maintenance and record of changes. (See Record of Changes Form, this section.) • Monroe County Emergency Management ensures that necessary changes and revisions to the plan are prepared,coordinated,published and distributed. • The plan will undergo revision whenever: CEMP November 2007 BPI-7 I.INTRODUCTION Monroe County, Florida - It fails during an emergency. - Exercises, drills reveal deficiencies or"shortfall(s)." - County government structure changes. - Community situations change. - State requirements change. - Any other condition occurs that causes conditions to change. • Monroe County Emergency Management will maintain a formal distribution list of individuals and organizations who have copies of the plan.Those on this list will automatically be provided updates and revisions. Plan holders are expected to post and record these changes. Revised copies will be dated to show where changes have been made. D. ATTACHMENTS. 1. Record of Changes. 2. Letter of Promulgation. BPI -S CEMP November 2007 BASIC PLAN L INTRODUCTION Attachment I .... Nature 4 01au gc Da' u of Change La e(s) Affecte Chan� � ............. CEMP November 2007 BPI-9 I.INTRODUCTION Monroe County,Florida Blank Intentionally BPI - 10 CEMP November 2007 BASIC PLAN I.INTRODUCTION Attachment 2 Insert Letter of Promulgation here. CEMP BPI- 11 November 2007 County, I.INTRODUCTION Monroe Florida .blank Intentionally BSI - 12 CEMP November 2007 BASIC PLAN 11. KIN mrp 1 1 Monroe County, Florida Monroe County, Florida BASIC PLAN II.SITUATION �............. ..m............................................... Comprehensive Emergency Management Plan Basic Plan 1, Situation� A. STATEMENT OF COOPERATIVE INTENT. 1. It is the. intent of the Monroe County, as a governmental enterprise duly instituted under the laws of the State of Florida, to exercise due diligence in assuring and preserving the health, safety and welfare of its citi- zens, when threatened by attack,natural and technological hazards. 2. Pursuant to the powers and duties as prescribed by the County Charter,Florida Statute 252,and delegation of home rule powers by the County Administrator, the Monroe County will stand ready to deploy its forces and capital resources - with full faith and commitment - to attempt the prevention of loss off and property to its residents; and to support the mutual-aid pacts with surrounding municipalities. 3. Furthermore, it is the County's intention to assist Monroe County municipal emergency management opera- tions by performing the County's obligations to its citizens and supporting surrounding municipalities during hurricane emergencies and other hazards. It is the desire of the County to be "full partner" with both the County municipalities and adjacent counties in meeting attack,natural and technological hazards. B. POTENTIAL EMERGENCY CONDITIONS. 1. Hurricanes and tropical storms pose major risks to Monroe County due to high winds and flooding. Other natural hazards that affect the area to a lesser degree are high winds other than hurricane (severe storms/tornadoes),rainfall flooding, drought,and wildland fires. 2. Recent advice from NOAA/NWS is that, although extremely rare, some tsunami hazard exists for the Atlan- tic and Gulf coasts for elevations less than 15 feet above mean high tide and within 300 feet horizontal dis- tance from mean high tide line. There is anecdotal evidence from a 1755 account of conditions in Havana that were thought to be associated with a hurricane that may possibly have been due to a tsunami wave gen- erated by an earthquake in Lisbon, Portugal. In addition, the U.S. Geology Survey's report on earthquake history of Florida states "In January 1880, Cuba was the center of two strong earthquakes that sent severe shock waves through the town of Key West,Florida." (http://neic.usgs.gov/neis/states/florida/florida_history.html) Because seismic and/or tsunami events have been so rare,they are not further considered in this plan. 3. Hazards that do not affect the area include landslides/sinkholes, dam/levee failure flooding, and winter storms; thus, these hazards are not addressed by this Plan. Winter storms and freezes do not pose risks to ag- ricultural interests and property because of the climatological and meteorological characteristics of the Keys. The winter of 1981 was especially cold, with temperatures in the low 40°s (record low was 35°F at Coral CEMP November 2007 BPII-3 Monroe County, II.SITUATION Florida Key Village). The greatest effect of an unusually low temperature would be a resulting low wind chill factor and the National Weather Service issues wind chill advisories from time to time. 4. Numerous federal agencies maintain a variety of records regarding losses associated with natural hazards. Unfortunately, no single source is considered to offer a definitive accounting of all losses. The Federal Emergency Management Agency maintains records on federal expenditures associated with declared major disasters. The National Climatic Data Center (NCDC) of the National Oceanographic & Atmospheric Ad- ministration collects and maintains certain data in summary format, indicating injuries, deaths, and costs, al- though the basis of the cost estimates is not identified and the reports are not independently verified (http://www.ncdc.noaa.gov/oa/climate/severeweather/extremes.html). 5. Damage to fixed facilities which generate, produce, use, store or dispose of hazardous materials could result in the release of hazardous materials in to the environment. Food processing and distribution capabilities may be severely damaged or destroyed. There could be minimal to total disruption of energy sources and prolonged electric power failure. C. HAZARD ANALYSIS, Note: Because of the unique geography of Monroe County, the entire County is vulnerable to any of the hazards listed in the hazard analysis portion of this plan. 1. Hazard Overview: • Due to its location and geological features, Monroe County is vulnerable to the damaging effects of certain hazards. A list of these hazards is found in the chart below Hazards Affecting Monroe County (Bold=Most Significant) ! aturnl Ter°hnologjv.al ffamuuaus ockq� d • DroughtlWater Shortage • Communication Failure • Civil Disturbance: Riot,Demonstra- • Epidemic,Human • Coastal Oil Spill tion,Violent Protest,Illegal Assem- • Flooding • Energy Emergency,Fuel/Resource bly • Heat,Extreme Shortage • Hostage Situation • Hurricane/Tropical Storm • Fire,Explosion • Mass Migration • Search/Rescue Emergency,Aircraft, • Fire,Structural • Military Conflict Marine,Medical • Fire,Brush/Wildland • Strike • Tornado/Thunderstorm • Hazardous Materials,Fixed Facility • Terrorism:Bomb Blast,Economic, • Hazardous Materials,Transporta- Incendiary,Sabotage,Pro- tion longed/Multiple Hostage • Nuclear Power Plant Emergencies • Terrorism,WMD:Biological, • Power[Utility Failure Chemical,Nuclear • Transportation Accident,Aircraft, • Workplace violence Marine,Motor Vehicle,Railroad (mass casualty) 2. Disaster response efforts are often hampered by equipment and facility damage, communication failures, inclement weather, responder injury and death, and many other limiting factors. In the event of an emer- gency or disaster that exceeds the available resources, the public should expect and be prepared for a mini- mum 72-hour delay for emergency response services. BP 11-4 CEMP November 2007 BASIC PLAN II.SITUATION 3. Monroe County Hazard Analysis. a. Hurricanes/Tropical Storms and Severe Weather. Monroe County has been named by the National Hur- ricane Center as one of the areas most prone to the effects from tropical cyclones. Severe weather is of- ten localized to a specific area due to the geographical makeup of the Keys. b. Hazardous Materials Incidents (Spills). Monroe County has only one transportation route (US 1) which would be severely impacted in the event of a hazardous material transportation accidentlincident. Addi- tionally, Monroe County has identified 29 facilities, which, should a hazardous material incident occur, will severely impact the immediate geographical area. The primary response agency to such acci- dents/incidents is the Monroe County Fire Marshall's Office. C. Nuclear Power Plant Emergencies. Florida Power and Light(FP&L)Turkey Point Nuclear Power Plant is located in South Dade County on Biscayne Bay, ten miles east-southeast of Homestead, 25 miles south of the City of Miami. The most vulnerable area adjacent to the power plant is within the plume exposure 10-mile Emergency Planning Zone (EPZ). Because projected radiation levels would exceed Protective Action Guide limits for a worst case scenario, which would be core melt sequences, imple- mentation of appropriate protective actions (i.e. evacuation) would be required. Monroe County has its northern most point located within the 10 mile EPZ for Turkey Point Nuclear Power Plant. The largest population is in the community of Ocean Reef, which has approximately 7,500 residents, employees and visitors(4,500 permanent residents,2,500 contracted personnel and 500 staff and visitors). d. Mass Migration. Armed violence and civil unrest abroad results in the threat of spontaneous mass mi- gration to Florida, particularly southern Florida. Mass migration increases the need for law enforce- ment, detention and mass care. Monroe County's unique geographical location makes it easily accessi- ble to migratory population abroad. c. Coastal Oil Spill. Monroe County's economy is derived from and/or dependent upon tourist oriented, marine-based recreational activities. Additionally, the commercial fishing industry would be severely impacted by such an incident. f. Brush/Wild Land Fires. The threat of brush and wild land fires is minimal for the majority of Monroe County, with the exception of Everglades National Park, located on mainland Monroe County, and Big Pine and Sugarloaf Keys, located in the lower Keys, and the US. 1 entry corridor from Florida City. g. Storms, Lightning and Tornadoes. Not only does Monroe County experience the yearly threat of ocean bome waterspouts becoming land borne tornadoes, but also severe thunder storms and lightning, thereby threatening the population and property interests of Monroe County. The county's vulnerability to wind is compounded by high concentrations of mobile home residents in various county locations. h. Flooding. Most of Monroe County has a natural elevation of 4 to 7 feet above mean sea level, and is subject to flooding during hurricanes or heavy rains. i. Terrorism, Civil Disturbance or Military Conflict. Terrorism is a serious State issue. Florida is vulner- able due to its geographical proximity to Cuba and the Caribbean nations. Military installations, chemi- cal processing plants, highly populated areas are the most susceptible targets for terrorist attacks. Such an act would result in mass casualties and mass evacuation of the affected area. • A violent foreign situation may result in mass migration to the State and Monroe County. This ac- tion would result in extensive need for law enforcement,mass care and detention facilities. CEN P November 2007 BPII-5 II.SITUATION Monroe County,Florida • In the event of civil disturbance, the protective action will be a joint effort between the County Sheriff's Office and the Florida Department of Law Enforcement. Federal Emergency Manage- ment Agency (FEMA)and/or the Department of Justice would be the lead federal agencies. j. Drought. Drought, as defined here, is a prolonged period of dry weather during, which there is an in- adequate supply of water to meet water supply demands. This prolonged lack of water can have severe effects on people, animals, and plants. It will ultimately result in massive impact to life and property. Commerce may be severely affected. • Lack of rainfall and adequate water supply will result in health problems for humans, animals, and vegetation. Regulations and water restrictions may force residents to stop the waste of any potable water or water supply. • Department of Transportation is the primary agency for all transportation requests and will coordi- nate with the appropriate support agencies regarding drought relief efforts. k. Sinkholes. Sinkholes are depressions in the land surface or holes in the ground caused by subsidence or collapse of surficial material into openings in soluble rock. Sinkholes usually develop in areas underlain by carbonate rock. Sinkholes in Monroe County are extremely rare. • Sinkholes can cause damage to highways, homes, sewage facilities, utility lines and other struc- tures. Earth-moving equipment may be needed to deal with sinkholes. Should this occur on county property, Department of Public Works would be the primary agency. Should this occur on state property,Florida Department of Transportation would be the lead agency. I. Freezes. Monroe County, as the southernmost point of the United States, experiences a year round mild climate thereby attracting an inordinate number of seasonal and year round visitors as well as an esti- mated homeless population numbering approximately 300. • The County's lowest temperatures occur from late November to early March with the peak number of events occurring in January. • The lowest temperature on record, as provided by The National Weather Service, Key West, oc- curred on January 31, 1981, which registered at 35 degrees Fahrenheit. This unusually low tem- perature was reported at Coral Key Village,MM 60,Conch Key. • The risk of an event resulting in a life threatening "freeze" is unlikely. Personal injury or death due to freezes is not to be considered a hazard in this analysis. The greatest effect of an unusually low temperature would be a resulting low wind chill factor. The result of this may be that of a minor drop in the influx of outside visitors to Monroe County. 4. Ports/Marinas. There are approximately 110 marinas located throughout the County. Information concerning the number of individual boat slips per marina is contained in the Monroe County Growth Management Con- fidential File for Growth Management Division access only. A complete inventory of marinas may be found in the Monroe County Critical Facility Inventory Manual however, for Monroe County, as per the Florida Marine Patrol,Division of Vessels and Titling, there are,for 1998,the following registered vessels: • Pleasure Vessels 20,356 • Commercial Vessels 4,355 BP II.6 CEMP November 2007 BASIC PLAN II.SITUATION 5. Airports. Monroe County has three commercial or military airports that would be severely impacted in the event of a natural disaster or a terrorist attack. Key West Airport is located in the City of Key West; Naval Air Station Boca Chica in Key West, and Marathon Airport, located in Marathon, at U.S. Highway# 1, MM 52. Personnel of Key West Airport and Naval Air Station are the initial responders to situations, which would require emergency response at their facilities.Additionally,there are three small private landing strips located within residential neighborhoods. 6. Draw Bridges. Currently Monroe County has three draw bridges: • Boot Key Bridge MM 48.0—MM 49.0 • Snake Creek Bridge MM 84.5—MM 85.9 • Jewfish Creek Bridge MM 107.7—MM 108.0 Note: This bridge (Jewfish Creek) is currently being replaced by a fixed span bridge scheduled for completion early 2007. D. VULNERABILITY ANALYSIS. 1. Specific hazard impacts to people, property, the economy and environment are detailed in the following ta- ble. CEMP November 2007 BP II-7 II.SITUATION Monroe County, Florida • WMD:Nuclear, Hurricane: Cate- Chemical.Bio- gory 4&S Catastrophic logical • Terrorism- Explosive • Nuclear Power Hurricane:Cat 2&3 Plant Accident Tornado Critical Mass Immigration • Infrastructure Transportation Acci- Sabotage dent • Hurricane: Cat 1 • Tropical Storm Limited • Extreme Heat • Lightning • Structural Fire • Civil Disturbance— Riot • Tropical Depression • Floods Negligible • Drought • HazMat:Transporta- tion • Cyber Terrorism Not Occurred Low Medium High ! fah"'h' �a � �te�mueni� rc ���� •i � Mb wdG� �� �a�e Lana,. Yca. w4 y��rs,, ONLY; �0a'Caa�hY-Af6ctA$ ;�tra�sdta��f�h�aav�,��� sucP49�: I 10 ti tl��h➢ns�iralMan� �d�4i�v��aa�� taE'wrf[m��h f��ihhlh�v for 8-30 aJ ay,f;"2-5-501A,gy�wpl ity k���a tw "" l o mierrt� I no-'ow", h0 c orrt�crric afla I i�Me w� rwu rlt r. Cea��j �taAilly l � t rari t�wt r., p fxa�h�iwaz�f �l t f 4 7 �� "f�rifi,a daun� ` f Lrvww:' AG(cam me xirropp' °a^ry I 1 I00 yci a . Y write nl x�V� effect l) a �4nti PLO cth"c�� s�rr t ] ." '" .. 7'a I'm faf°Mi �w�� I tt �"»c lace<�A,i �ulrie i�r� 1c�iitk ha�aia taw�w f Km�f,r al 'dr� IAve).. hdaidd lr rV:oo 110 4,� d,Ali 01 jkNriu4kf ko awahiia hrs� I�,�»s jhs R ji � Y i 'Uz's tha r h�vi�, e di l l .. � ffl'4"me NOa'e'tfirca.e,ia ee01'10n,I,V,� Wca3 , Now The caregog of seventy is used if the hazard results is oae or more of the ua1'iers. BPII-$ CEMP November 2007 BASIC PLAN H.SITUATION SUMA'JAWYOF" PROJEX"I"ED, INNIJ!"M""I" POTE'NTIAL ....................................................................... .............. r,..................----- ........................ Hazard Category s "�' c ! 3 �; q o �, f A g 4E I 'r. jmy P g 1 Dr.ought ........ ... Epidemic,Human x x ------------ Flood,Coastal/ X :: x, X, X, X X x x X Intercoastal n.......... W`Eq-—------- '3" .....................X............. _x Flood,Urban Heat,Extreme x X." x 9 11 Hurricane x X, X X X X, X x x X , x X, x x x x X x Landshift,Subsi- x x x x x sink Holes) Lightning,Thun- x x x x x derstorm X Search/Rescue Emergency,Air- x craft,Marine, Medical P x X, I-,torm X", x x x x X [�x X :X X x x x x: �x x x Water Shortage kxl x x I , x Communication Failure X , x Energy Emergency, X Fuel/Resource x x x x x x x Shortage Fire,Explosion x x x l� x x X x X I X X Fire,Structural x X, x �X X, "x x Hazardous Materi- x x x als,Fixed Facility ......................... X,i :X1 Hazardous x X x x ......— Materi- als,Trans)ojr;.aton ........... 5T 73C x Nuclear Accident x Power/Utility Fail_ ( X X, x x �x x ure Transportation'A c cident: Aircraft, I Marine,Motor Ve- r I X, x X X hicle,RailroadI. (Mass Casualty) ............. CEMP November 2007 BP II-9 Monroe County, II.SITUATION Florida conI. w Hazard ° x , ILI Category G. I °'.� s x a a a, �' :� cd�� �. as �+ � ,srac� ,�r � 6 W A wy� 1 1 Z s o; W ! C ✓ e 4, C + " �. .... .. — .,,.� ... �. �.. Civil Disturbance: ` Riot,Demonstra- tion,Violent Pro- X X :x X test,Illegal Assem- bly Hostage Situation P ° X ( M Mass Immigration a X X, X x Military Conflict _ X_X . X Strike X�....�. m . . Terrorism.Bomb Blast,Economic, Incendiary,Sabo- ( I X X X X; X X x" X x X X X tage,Prolonged/ I - ! ,. X X X Terrorism,WMD: Biological,Chemi- X , X X X X cal,Nuclear & ' Workplace Vio- d s- X lence ��� BP II- 10 CEMP November 2007 BASIC PLAN 11. SITUATION ..",1111 ... 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CEMP November 2007 BP II- 11 II.SITUATION Monroe County, Florida w II y �i xy� wM9d�ald .. i � .p 4i � P omie Nlri l �rli/r✓/1���%%%% � RY �°�� "�� ;. � �". "�� �::: � � m� �����✓� � r Uri �'. .. .. � / / r ti�✓rr o /T i r� f a r r"r "I"', ', Wr �'. !k> "�' "' "' .. frr , 14 BP II- 12 CEMP November 2007 BASIC PLAN IL SITUATION F. DEMOGRAPHICS. 1. The estimated population of Monroe County is 75,004(2005 American Community Survey). • Monroe County's population increases due to the tourist and seasonal population, increasing over the course of the hurricane season. Therefore estimates of the population vary from as low as 75,004 to as high as estimated 105,000 in November. • There are over 10,000 persons over the age of 65 with approximately 363 enrolled in the Special Needs Program. The county has very small non-English speaking population located primarily in Marathon and Key West. The county has over 100 mobile home/RV parks located throughout the Keys*. Addi- tionally, the Keys have over 8,900 hotel and motel facilities utilized by 3 million visitors to the county each year. It is estimated that there is a transient population of approximately 300 persons within Mon- roe County. The most recent components of Population Change indicate net migration of 2,958 persons. -Special Needs Registry (2005) llegista°re("I Mile n°�larl el, ;xec11kel Nee& 0-12 183 13-40 39 41-72 57 73-92 31 93-113 53 Total 363 2. With reference to population(s) in vulnerable areas for various hazards, it may safely be said that there are very few areas within that area identified as Monroe County (with the exception of the more remote outlying islands) which are not vulnerable to the majority of man-made and natural hazards. 3. The most recent behavioral analysis indicates that there is a general trend for residents in the Lower Keys to be less likely to evacuate than those in the Middle and Upper Keys. Because of the low elevation in the Keys and the threat from significant levels of flooding, the majority of the population in the Keys is considered to be in a vulnerable area. 4. A complete listing of mobile home parks locations may be found in the Monroe County Critical Facility In- ventory manual. G. ECONOMIC PROFILE. Note: Because of the unique geography of Monroe County, all groups that make up the economic profile of the County are subject and vulnerable to any of the hazards listed in the hazard analysis portion of this plan. 1. Monroe County's economy is unique in a number of respects due to its location and geography. The area attracts both seasonal residents and short-term visitors, drawn by the amenable climate and recreational op- portunities.The economy is dominated by tourism and the commercial fishing industry. 2. There are approximately 175 hotels and motels with a total of over 7,200 rooms,numerous rental homes, 109 CEMP BP II-13 November 2007 Mon II.SITUATION roe County,Florida Mobile Home/RV parks, 6,100 individual mobile home parcels, and over 2,800 campsites. Services, domi- nated by hospitality (food and lodging), is the largest segment of the private sector, followed by retail trade. These industries account for nearly 52% of total employment, and 67% of private sector employment. 3. Commercial fishing represents 7% of total employment and 9% of private sector employment. A combina- tion of economic and natural resources factors have lead to a decline in the number of commercial fishing vessels and a long-term downward trend in the total poundage of the harvest. 4. Two other private sector categories together account for about 15% of total employment: construction and finance/insurance/real estate. 5. Public sector employment accounts for just over 20% of total employment. This category includes the fed- eral government(and military), State and local government agencies, and utilities. 6. Because the tax base in Monroe County is supplemented by tourism, declines in the number of visitors after major hurricanes lead to reduced revenue associated with the Bed Tax, Sales Tax, and Infrastructure Tax. Historically, damaging storms result in significant loss of revenues. 7. While Monroe County has been ranked first in terms of county cost of living in Florida since 1980, wages have not kept pace. Service, retail and other minimum wage type employers generally have a difficult time finding and retaining workers due to the generally high cost of living. The average property value in Monroe County is$200,000-$ 300,000. 8. Local Area Unemployment Statistics, released January, 2000, reveals the following year/ average statistical information for Monroe County: Labor Force 46,746 Employment 45,656 Unemployment 1,090 Unemployment Rate 2.33% U.S.Department of Commerce,Bureau of Economic Analysis,Regional Economic Information System(August 1997)indicates as part of the Monroe County Economic Profile,a per capita income of$27,210. 9. Agriculture.Monroe County has no agricultural areas. 10. Inmates. Monroe County houses several hundred inmates in three County jails and one State Correctional Facility located on Big Pine Key. The County jails are situated in north, central, and south County. All haz- ards affecting Monroe County also will affect all inmates. H. TRANSPORTATION. 1. The transportation network in the Florida Keys is unique in that a single road forms its backbone and the sole link to the Florida mainland. U.S. Route 1, referred to as the Overseas Highway, runs for 126 miles from Florida City in Dade County to Key West in Monroe County. Maintained by the Florida Department of Transportation, for most of its length U.S. 1 is a two-lane highway with 41 bridges (combined total length of 19 miles of bridge). 2. U.S. 1 is a lifeline for the Keys, functioning as both highway and "Main Street." Each day it brings food, BP Il- 14 CEMP November 2007 BASIC PLAN II. SITUATION materials, and tourists from the mainland, driving the local economy. 3. Approximately 450 miles of roads, including 37 bridges, are maintained by the County. Card Sound Road, operated as a toll road, is an alternate to U.S. 1 in some locations.Mainland Monroe County consists primar- ily of government-owned parks and preserves, and consequently has few roads. The only County-maintained road is Loop Road, a 16-mile excursion off of U.S. 41 crossing the Dade and Collier County lines. 4. The cities of Key West,Marathon, Key Colony Beach,Layton, and Islamorada are responsible for the streets within their boundaries. 5. Air transportation is a viable alternative to highway travel. Monroe County's by two airports: Key West Air- port and Marathon Airport, serve major commercial airlines. Four privately-owned community airports are also located in the Keys. I. ENVIRONMENTAL & HISTORIC RESOURCES. 1. Environmental Resources. a. The Florida Keys contains many valuable environmental resources. It has unique habitats, with many rare and/or endangered plant and animal species. Because of these special environmental considera- tions, in 1980, through legislative act, the State of Florida designated the Keys portion of unincorpo- rated Monroe County and the incorporated municipalities as "Areas of Critical State Concern." The purpose of the program is to protect the unique environment, vegetation, and natural resources of the designated area by regulating land development and other activities regarded as detrimental to the envi- ronment. In conjunction with the designation, the legislature enacted the "Principles for Guiding Devel- opment," which are set forth in Chapter 380.0552(7). The law provides for State oversight of develop- ment and changes to land use regulations, a function carried out by the Department of Community Af- fairs. The Department established Field Offices in Monroe County to assist in review of development permits and related issues for compliance with the"Principles." b. The Florida Department of Environmental Protection Office in Marathon submitted the following list of specific environmentally sensitive areas referred to as"Special Management Areas" (state and federal): • Florida Keys Marine Sanctuary (comprehensive designation). • Bahia Honda State Park. • Fort Zachary Taylor State Historic Site. • Indian Key State Historic Site. • John Pennekamp Coral Reef State Park. • Lignum Vitae Key State Botanical Site. • Long Key State Park. • Windley Key Fossil Reef State Geological Site. • Curry Hammocks State Park. • San Pedro Underwater Archaeological Preserve. • Key Deer National Wildlife Refuge. • Great White Heron National Wildlife Refuge. • Looe Key National Marine Sanctuary. • Key Largo National Marine Sanctuary. • Everglades National Park(primarily mainland Monroe). 2. Historic Resources. CEMP November 2007 BP II- 15 II.SITUATION Monroe County, Florida a. A significant percentage of tourism in the Keys is associated with its unique archeological, historical, and cultural heritage and many landmarks. Many sites are Iisted on the National Register of Historic Places and designated for protection (available at http://www.cr,nps.gov/places.htm). Many identified historic resources could experience irreversible damage from hurricanes. The Historic Florida Keys Foundation, Inc. has agreement with County to provide professional staffing for historic preservation. The County has about 330 locally- designated sites identified under Article 8 of the Monroe County Code as Archaeological, Historical, and/or Cultural Landmarks (available on the County's webpage). Key West's Historic Architect Review Commission has locally designated about 2,300 sites (available on the City's webpage). Despite recent hurricanes, historic resources have, for the most part, escaped significant damage.A number of significant properties have been mitigated. J. EMERGENCY MANAGEMENT SUPPORT FACILITIES. 1. The elements listed on the "Essential Services, Critical Facilities and Infrastructure" chart, comprise the likely available emergency management support facilities. Monroe County has identified certain "critical fa- cilities" that may be either emergency incident sites due to disaster impacts, or could be used as emergency management support facilities given that they are not impacted. Monroe County will strive to maintain cer- tain "essential services" and maintain/restore the community's "infrastructure" during times of disaster. 2. The chart on the following page provides a "master situation summary" of essential services, critical facili- ties and infrastructure.These are defined as follows: • Essential Services: Community services normally provided on a daily basis. Each of these services are dependent upon certain critical facilities and infrastructure. Monroe County will also strive to provide these services during disasters through activation of Emergency Support Functions (ESFs) as appropri- ate. • Critical Facilities: Specific Monroe County structures or facilities that support the delivery of essential services. Critical facilities generally should be functional within 24 to 72 hours after a declared disaster depending on the severity of the event. - Critical facilities can also be defined as locations having large concentrations of people either tem- porarily or permanently such as high occupancy structures, special population facilities, or special community events. These situations can cause an "overload" on the community's essential services (special events themselves could be considered a hazard), or cause an immediate focusing of es- sential services when disaster occurs (response to schools, day care centers, hospitals, etc.). We have included community support to these situations as an "essential service." A"Critical Facility List" is attached as Annex X to this plan. • Infrastructure: "Systems" upon which critical facilities,and hence,essential services are dependent. 3. The Monroe County Local Mitigation Work Group has determined that the following listed facilities and infrastructure meet the definition of"critical facility": a. Hospitals/Nursing Homes. • Florida Keys Health Systems (Depoo Hospital and Lower Florida Keys Health Center). • Marathon(Middle Keys)—Fishermen's Hospital. • Tavernier(Upper Keys)—Mariner's Hospital, BP II- 15 CEMP November 2007 BASIC PLAN II.SITUATION • All hospitals must evacuate Monroe County in a storm of Category 3 or greater. Nursing Homes. • Bayshore Manor, Key West(Monroe County owned and operated). • Key West Convalescent Center(proprietary). • Marathon Manor Nursing Home(proprietary). • Plantation Key Convalescent Center(proprietary). • All nursing homes must evacuate Monroe County in a storm of Category 3 or greater. ESSENTIAL SERVICES, CRITICAL FACILITIES AND INFRASTRUCTURE . ,.., [""ss'enthtl S�`i-rvie'6"- • Alert and Warning 0 Airport • Commodities Distribution 0 Amusement Park;Zoo • Communications Banks; ATMs; Credit Unions • Community EOC 0 Bridges • Continuity of Government Services 0 Business Establishments • Emergency Medical Services 0 Campgrounds; Parks; Recreation Areas • Emergency Public Information a Computer Data Bases; Service Centers • Energy; Utilities 0 Convention Center • Financial Services 0 Emergency Operations Center (EOC) Room; • Fire Building • Food; Water Distribution 0 Fire Stations; Dispatch Center • Health 0 Food Storage Facilities • Law Enforcement a Fuel Storage • Mass Care 0 Government Offices • Public Works;Engineering • High Occupancy Structures • Search and Rescue a Hospital; Nursing Homes; Clinics; Pharmacies; • Shelter Ambulance Stations • Support to Special Populations or High Occu- • Hotels; Motels; Resort Complexes pancy Structures,Facilities, Special Events a Kitchens • Transportation Light Industry , Mmmmmmmmm. m.m� • Microwave Towers; Satellite Ground Terminals � rlt°a°' t"t Public Assembly Areas: Theaters; Civic Center; Concert Hall • Airports TV;Radio Stations • Computer Systems Electrical Police Station;Jail;Dispatch Center • Natural Gas Power PIant; Sub Stations• Radio;TV;Print Media Railroad Yards• Railroad Restaurants Roads;Highways Schools • Telephone Shopping Malls • • Water; Sewer Stadiums; Sports Arenas• Waterways, Navigable: Salt&Fresh Water • Telephone Switching; Relay Stations Warehouse;Equipment Storage Complexes • Wastewater; Sewage Treatment Facilities • Water Treatment Facilities;Pumping Stations b. Schools/Shelters. Public Schools/Hurricane Shelters Only selected schools have been identified as suit- CEMP November 2007 BP II- 17 II. SITUATION Monroe County, Florida able shelters for use in tropical storms, Category 1-2 hurricanes, and other emergency purposes. In most cases, for hurricanes of Category 3 and higher all persons must evacuate Monroe County and shelters will not be used: • Key West High School, 2100 Flagler Ave., KW. • Sugarloaf Elementary School, Mile-Marker 19, Sugarloaf Key. • Stanley Switlik Elementary School,Mile-Marker 49.5,Marathon. • Coral Shores High School,Mile-Marker 90 Plantation Key • Key Largo School,Mile-Marker 105,Key Largo • Other facilities that may be used as hurricane shelters: — Horace O'Bryant School, Key West. — Harvey Government Center, Key West. — Saint Justin Martyr Catholic Church, Key Largo. c. Other facilities critical/important for recovery. • Habitat for Humanity of Key West and Lower Florida Keys, 30320 Overseas Highway(storage for water, temporary roof coverings and supplies, client intake for emergency home repair needs and staging area for volunteer coordination).Refer to Annex X—Critical Facilities. 4. Selected Infrastructure. a. Bridges. • 42 bridges connect primary roadway US 1. • Two drawbridges, Jewfish Creek located at Mile-Marker 107 and Snake Creek Bridge at Mile- Marker 86, open periodically for marine traffic; drawbridge operations and possible breakdowns can interrupt traffic flow. • "Lifelines"(Linear components of critical infrastructure). b. Water Lines. • Primary supply pipeline on mainland in Florida City (managed by Florida Keys Aqueduct Author- ity). • Some distribution pipeline connected to roads and bridges. • Contingency and redundancy: — Primary pipeline serving Upper Keys is sub-aqueous and does not depend on roads and bridges. — Reverse Osmosis Plant located in Marathon to serve Middle Keys. — Reverse Osmosis Plant located in Stock Island(Key West)to serve Lower Keys. c. Power Lines. • Electric Power supplied by Florida Keys Electric Cooperative(FKEC)Upper Keys to Marathon. • Electric Power supplied by Key West City Electric System(CES)Marathon to Key West. • Majority of electric lines above ground. • No power poles located on bridges. • To prevent Ioss if bridges are damaged, transmission line power poles are pile-driven into the wa- ter along roads and bridges. • Subsequent to Hurricane Andrew poles re-designed to withstand serious storm conditions were in- BP II-18 CEMP November 2007 BASIC PLAN II.SITUATION stalled in certain areas such as along the 18-mile stretch. Old equipment is being replaced with newer, more resilient materials. d. Telephone Service. • To provide redundancy, two major trunk fibers are provided from Homestead on the mainland to Key West. One is buried and the other is aerial. • Most cable lines located along underside of fixed bridges, therefore vulnerable if bridges fail. • Digging not feasible because of rock substructure. • Environmental considerations inhibit underwater installations. K. ATTACHMENTS. 1. Additional Maps. CEMP November 2007 BP II- 19 H.SITUATION Monroe County, Florida Blank Intentionally BP II-20 CEMP November 2007 BASIC PLAN II.SITUATION Attachment 1 + A, L44 F]-4xAo.xA CEMP November 2007 RP II-21 II.SITUATION Monroe County, Florida 4 fr � v A to a. au�?u�sYaam� �r�u`nn� rnr,ia�rr BPII-22 CEMP November 2007 BASIC PLAN II.SITUATION a� ►M 1.dIn4A7t^% CEMP November 2007 BP II-23 II. SITUATION Monroe County, Florida Ell i 4 BP II-24 CEMP November 2007 BASIC PLAN II.SITUATION �.w. . M i 3 i u i,*-& R k Yir tF . swaxe:... .�v.;,v�:s.w.v,rrvv:.�w'�:.'wrwhw..�u�.w.vr..srwe�e.�ravrn:�w.+rawac..aw.uxx.uvvus,ws_�u.v.x:rrv."c—>rnrw.::.aswww.:la.-.w�u.M._+._:_:wvua.W_uruuuru.�ui�uv.:.�f CEMP November 2007 BP II-25 II.SITUATION Monroe County, Florida raw s` �y m"4 �' ♦ mac, �, BP II-26 CEIMIP November 2007 BASIC PLAN 111. Concept of Operations IJ Monroe County, Florida Monroe County, Florida BASIC PLAN III.CONCEPT OF OPERATIONS Comprehensive Emergency Management Plan Basic Plan w III. CONCEPT OF OPERATIONS. A. GENERAL. 1. Monroe County Government exists for the purpose of providing for the welfare of Monroe County residents and guests. Therefore, Monroe County Government assumes the responsibility for developing an effective response to an emergency and acts as the agent through which the response will be coordinated and implemented. 2. The primary objective for emergency management in Monroe County is to provide a coordinated effort from all supporting County divisions/departments in the preparation for, response to, and relief from injury, damage and suffering resulting from either a localized or widespread disaster. The Monroe County Emergency Management Director is the focal point for County emergency management activities. However, emergency management responsibilities extend beyond this office, to all County government division/department, and ultimately, to each individual citizen. 3. Effective disaster preparedness and response must also involve coordination and pre-planning between all County public organizations and volunteer organizations with emergency responsibilities. This should include participation from private interests and individuals as well. 4. A basic responsibility for family emergency planning and response lies with individuals and heads of households. When emergency incidents exceed the capabilities of individuals and families,Municipal and/or County emergency services are called upon to render aid and assistance. 5. A County emergency exists when the situation exceeds the capabilities of the County and Municipal emergency services. County and Municipal officials will implement emergency plans and procedures to alleviate the emergency and relieve suffering and protect lives, property and resources. Pre-existing mutual- aid agreements between the various government jurisdictions could be invoked as appropriate. County officials may declare a State of Local Emergency(Florida Statutes, Chapter 252.38 (2))to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster situation exists.The County may further ask for a gubernatorial declaration and state assistance.The Governor, in turn, has the option of asking for federal aid when it appears that the combined resources of municipal,county and state agencies will be inadequate. 6. In addition to the Emergency Management Director, emergency management is the day-to-day function of certain Municipal and County division/department, such as the Police, Sheriff, and Fire Divisions/departments. While the routine functions of most County divisions/departments are not of an emergency nature, pursuant to this plan, all officers and employees of the County will plan to meet emergencies threatening life or property. This entails a day-to-day obligation to assess and report the impact CEMP November 2007 BP III-3 III, CONCEPT OF OPERATIONS Monroe County, Florida of an emergency or disaster event. It requires monitoring conditions and analyzing information that could signal the onset of one of these events. 7. Disasters will require County divisions/departments to perform extraordinary functions (as per Florida Statutes 252.38 (3)). In these'situations, every attempt will be made by County management to preserve the County's organizational integrity and to assign emergency tasks to County employees that parallel their normal duties. However, it may be necessary to re-assign County employees and use them in functions or areas of greatest need. County daily functions that do not contribute directly to the emergency operation may be suspended for the duration of the emergency. County personnel and resources that would normally be required to perform those daily functions may be redirected to accomplish emergency tasks. 8. The Board of County Commission and County Administrator, through the Monroe County Emergency Management Director and County division/department heads, are responsible for the direction, control, and coordination of emergency management activities in Monroe County. B. EMERGENCY MANAGEMENT PHASES. The County will meet its responsibility for protecting life and property from the effects of emergency and disaster events by acting within each of the following four phases of emergency management. 1. Mitigation. a. Mitigation efforts include activities that will prevent or reduce the impact of emergency/disaster results on people, property and environment. Efforts include building codes, land use planning, training and education, structural and non-structural safety measures. Any actions accomplished to prevent an emergency/disaster from occurring or to reduce the effects of an emergency/disaster is mitigation. (See Annex 1; Mitigation Programs.) b. County divisions/departments will enforce all public safety mandates of the County laws, regulations and ordinances to include land use management and building codes, and will recommend to the County Commission and County Administrator, legislation required to improve the "disaster resistance" of the County. 2. Preparedness. a. Preparedness consists of almost any pre-disaster action that is assured to improve the safety or effectiveness of disaster response. Preparedness consists of those activities that have the potential to save lives, lessen property damage, and increase individual and community control over the subsequent disaster response. (See Annex II; Preparedness Programs.) b. County divisions/departments will remain vigilant to crises within their areas of responsibility. County emergency service division/department will prepare for emergencies by maintaining existing or developing detailed emergency plans and procedures to enable first responders to accomplish the tasks normally expected of them. All County division/department will prepare for disasters by developing division/departmental plans and procedures to accomplish the extraordinary tasks necessary to integrate the division/department's total capabilities into a County disaster response. County division/department will ensure that their employees are trained to implement emergency and disaster procedures and instructions division/departments will validate their level of emergency readiness through internal drills and participation in exercises selected by the County. Other government jurisdictions within and outside County boundaries will also be encouraged to participate in these exercises. Exercise results will be BP III-4 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS documented and used in a continuous planning effort to improve the County's emergency readiness posture. This continuous planning endeavor will culminate in revisions to this plan in the constant attempt to achieve a higher state of readiness for an emergency or disaster response. 3. Response. a. Response is the use of resources to address the immediate and short-term effects of an emergency or disaster. Emergency and disaster responses are designed to minimize suffering, loss of life, and property damage, maintain essential government services (continuity of operations) and to speed recovery and restoration of essential services. b. When any County division/department receives information about a potential emergency or disaster, it will conduct an initial assessment, determine the need to alert others, and set in motion appropriate actions to reduce risk and potential impacts. Emergency response activities will be as described in division/departmental plans and procedures, and may involve activating the Emergency Operations Center(EOC)for coordination of support. c. County divisions/departments may be called upon to assist with warnings and emergency public information, support first responder efforts to save lives and property, assist with supplying basic human needs, assist with the maintenance or restoration of essential services, and assist with protecting vital resources and the environment. Responses to declared emergencies and disasters will be guided by this plan. (See Annex III: Response.) 4. Recovery. a. Recovery efforts aim at returning to pre-disaster community life. Recovery activities include detailed damage assessments, debris management, restoration of essential services, critical facilities and infrastructure,rebuilding of homes and businesses and financial assistance. b. There is no definite point at which response ends and recovery begins. However, generally speaking, most recovery efforts will occur after the emergency organization is deactivated and County division/department have returned to pre-disaster operation. Many longer term recovery programs will often be integrated with day-to-day functions. (See Annex IV: Recovery.) C. EMERGENCY/DISASTER RESPONSE AND MANAGEMENT OBJECTIVES. 1. Response actions of Monroe County are based on the accuracy of all data concerning county vulnerability and risk issues. 2. The objectives the Monroe County Emergency Management program are to protect public health and safety and preserve public and private property. During emergencies and disasters,the County will endeavor to: a. Save Lives: Save human lives; Treat the injured; Warn the public to avoid further casualties; Evacuate people from the effects of the emergency;Direct people to shelter and congregate care; Save animals. b. Protect Property Save property from destruction; Take action to prevent further lose; Provide security for property,especially in evacuated areas;Prevent contamination to the environment. c. Restore the Community to Normal: Restore essential utilities; Restore community infrastructure; Help restore economic basis of the community. CEMP November 2007 BP III-5 III. CONCEPT OF OPERATIONS Monroe County, Florida D. ORGANIZATION. 1. Daily Operations(pre-disaster). a. The County is governed by an elected five member Board of County Commissioners and is chaired by the County Mayor, a County Commissioner selected by a Commission majority vote. b. The County Administrator has overall responsibility for the daily operations of County Government, except for Constitutional Officer functions. The County Administrator administers the daily routine business of Monroe County Government in a manner consistent with policy established by the Board of County Commissioners. The County government is organized into functional divisions and departments created for the delivery of essential governmental services. (See section VII Attachment D: Monroe County Organizational Chart.) 2. Emergency Organization. a. Chapter 252.38 of the Florida Statutes requires political subdivisions to develop emergency plans for the safeguarding of life and property of its citizens. Each Iocal emergency management agency shall have jurisdiction over and serve an entire county. Monroe County is responsible for emergency management activities within the county. b. This CENT establishes the County emergency management program and emergency organization. All officers and employees of the County are part of the emergency program and organization. c. See the County Incident Management System Diagram and emergency organization in Section I — Direction and Control of this chapter. d. The County's Emergency Management Director duties include the ongoing planning for and coordination of those actions necessary for the creation and maintenance of an effective emergency response capability and emergency organization to prepare for and manage emergency conditions. 3. National Incident Management System(NIMS)and Incident Command System(ICS). a. This plan formalizes the County's use of NIMS principles and concepts, and the ICS organization and structure. E. CONTINUITY OF GOVERNMENT AND EMERGENCY OPERATIONS. 1. Continuity of Government is the preservation, maintenance or reconstruction of the civil government's ability to carry out its constitutional responsibilities. Consequently, if a unit of government is not prepared, most, if not all of its critical governance ability could be severely degraded. 2. Responsibilities. a. Governor. Florida Statute 252.36 directs the Governor as the responsible party for meeting the dangers presented to the state and its citizens by emergency events. In the event of an emergency beyond local control the Governor or his/her legal designee may assume direct operational control over all or any part of the emergency functions within this state, and she or he shall have the power through proper process of law to carry out the provisions of this section. The Governor is authorized to delegate such BP III-6 CEMP November 2007 BASIC PLAN III.CONCEPT OF OPERATIONS powers as she or he may deem prudent. b. Board of County Commissioners. Florida Statute 252 holds the Board of County Commissioners responsible for safeguarding the life and property of the population of Monroe County, and to provide effective governmental control and coordination of emergency operations. For the purpose of effectively carrying out these emergency responsibilities the Board of County Commissioners has delegated these powers to the County Mayor. c. Emergency Management Director. Florida Statute 252.38 directs each County to establish an Emergency Management Agency and appoint a Director to carry out the provisions of Sections 252.31 through 252.60, The Monroe County Emergency Management Director is the designated party for the County. 3 . By County ordinance, the County Mayor is delegated executive authority for all emergency operations and powers of emergency government. 4. The line of succession(non emergency)for the County Mayor due to death or absence for any reason is: a. Temporary absence or disability: (1) Mayor Pro-Tem. (2) County Administrator. b. If the County Mayor dies and circumstance are such (widespread disaster) that the Monroe County Commission cannot meet and act, the Governor appoints a temporary replacement as per state law. 5. In the event the County is involved in a disaster,the chain of authority shall be as follows: a. County Mayor. b. Mayor Pro-Tem. c. Sheriff. d. County Administrator. e. Emergency Management Director. 6. The County Administrator or his/her designee may order special, temporary personnel assignments that require individuals to work outside their regular department or job classifications. a. All appointments and work assignments in an emergency situation shall be documented. Department Heads will submit a complete emergency operational plan as to staffing allocation, equipment distribution,and other emergency related needs as requested by the Office of Emergency Management. 7. The line of succession for the Emergency Management Director is: a. Designated by Emergency Management Director. b. Appointed by County Administrator. 8. The lines of succession for each County division/department heads shall be in accordance with the SOPs established by those division/department. 9. Safeguarding Essential Records. CEMP November 2007 BP III-7 IIL CONCEPT OF OPERATIONS Monroe County, Florida a. Each division/department within the county is responsible for the preservation of essential records within their respective division/department. The Emergency Management Department keeps all records of the emergency response in hard copy as well as disk back up. b. Preservation of Records. • All County division/departments will develop plans and procedures to guarantee the preservation of vital public records, to include their reconstitution if necessary, during and after emergencies. • In general, vital public records include those: considered absolutely essential to the continued operation of County government; considered absolutely essential to the County's ability to fulfill its responsibilities to the public; required to protect the rights of individuals and the County; and, essential to restoration of life support services. Documentation of actions taken during an emergency or disaster is a legal requirement. • Specific vital public records include: vital statistics, deeds, corporation papers, operational plans, planning records, resources data, authorities, personnel and payroll rosters, succession lists, supplies and equipment lists, laws, charters and financial records. • All appointments and work assignments in an emergency situation shall be documented. Division/department Heads will submit a complete emergency operational plan as to staffing allocation, equipment distribution, and other emergency related needs as requested by the Emergency Management Director. F. LEVELS OF DISASTER. 1. Incident. Usually an isolated event with an ordinary threat to life and property and usually involving a limited or small population and has a defined geographical area. Usually demands immediate action to protect life, preserve public health or essential services or protect property, and typically does not exceed the capabilities of the agency involved. 2. Minor Disaster. As per Florida Statutes 252.35(a), a minor disaster is defined as any disaster that is likely to be within the response capabilities of local government and results in only minimal need for state or federal assistance. The initial response will be from emergency personnel dispatched by normal procedures. Their assessment of the situation will determine if additional resources are needed. Monroe County divisions/departments may be called upon to provide additional resources. Mutual aid and the State EOC may provide additional support if resource needs are beyond existing County capability. Activation of the EOC may not be necessary during a"minor" disaster. 3. Major Disaster. Defined as any disaster that will likely exceed Monroe County capabilities and require a broad range of state and federal assistance. The Department of Homeland Security/Federal Emergency Management Agency will be notified and potential federal assistance will be predominantly recovery oriented. Hurricanes are considered the most probable major disaster that could impact the entire County and adjacent areas. It is anticipated that a full activation of the EOC will be required to coordinate Monroe County's response. 4. Catastrophic Disaster. Defined as any disaster that will require massive State and federal assistance, including immediate military involvement. Federal assistance will involve response as well as recovery needs. BPIIi-8 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS 5. Graduated Response. Most disasters will require a graduated response involving only those persons necessary to handle the situation. For this purpose, the three levels of response utilized in the state Emergency Operation Center, will be used in Monroe County: a. Level 3. This is typically a"monitoring" phase and stand-by for higher activations if indicated. Level 3 reflects a continuation of normal operations and an ongoing awareness of the potential for emergencies to arise. The responsibility for control of any incident rests with the responding division/department. The Emergency Operations Center is at normal monitoring condition. Notification will be made to those agencies and ESF's who would need to take action as part of their everyday responsibilities. b. Level 2. A limited division/department emergency response team activation. All primary or lead ESF's are notified.The EOC will be staffed by Emergency Management personnel, key staff and selected ESF personnel as needed. The EOC may require 24 hour a day staffing. Contact is made with the state EOC. c. Level 1. Full EOC activation with all EOC positions staffed and functional. A declaration of a local state of emergency maybe in effect or anticipated. 6. The EOC may be activated directly to level 2 or level 1 whenever sequential activation is not indicated. The level of state EOC activation will be considered when deciding the County's level of activation. G. EMERGENCY SUPPORT FUNCTIONS (ESFs). 1. Emergency Support Functions (ESFs) represent groupings of types of assistance activities that Monroe County's citizens are likely to need in times of emergency or disaster. During emergencies, the Monroe County Emergency Management Director and/or EOC Incident Commander determine which ESFs are activated to meet the disaster response needs. See Annex III: Response Functions,for further details. 2. The state Comprehensive Emergency Management Plans, and the National Response Plan, are organized by related emergency functions, commonly known as "emergency support functions (ESFs)." The state and federal governments will respond to Monroe County requests for assistance through the ESF structure. Within the state EOC, requests for assistance will be tasked to the particular state ESFs for completion. A lead state agency/department for each ESF is indicated, and will be responsible for coordinating the delivery of that ESF to the emergency area. The lead agency/department will be responsible for identifying the resources within the ESF that will accomplish the mission, and will coordinate the resource delivery. State and federal efforts will be in "support" of Monroe County, 3. This plan is based upon the concept that the Emergency Support Functions (ESFs) for the various Monroe County divisions/departments and organizations involved in emergency operations will generally parallel their normal day to day functions. To the extent possible, the same personnel and material resources will be employed in both cases. The day to day functions that do not contribute directly to the emergency operations may be suspended for the duration of the emergency. The efforts that would normally be required for those functions that will be redirected to the accomplishment of emergency tasks by the divisions/departments concerned. a. Only those Monroe County divisions/departments performing essential functions will be required to remain on duty during the period of some emergencies. This determination will be made and announced by the County Mayor, County Administrator, EOC Incident Commander or Emergency Management Director. CEMP November 2007 BP III-9 III.CONCEPT OF OPERATIONS Monroe County, Florida b. All Monroe County Divisions/departments, including those with functions declared nonessential to emergency operations, will secure their facilities, records, and equipment against possible loss or damage, and take such action as is necessary to insure the safety of assigned personnel. 4. A Monroe County division/department or organization is designated as "the lead or co-lead" for an Emergency Support Function(ESF). Selection may be based on: • A statutory responsibility to perform that function. • Programmatic or regulatory responsibilities. • The division/department may have developed(or will develop)the necessary expertise to lead the ESF. • A portion of the division/department's mission may be similar to the mission of the ESF and the skills to respond in a disaster can be immediately translated from the daily business of that agency. Note: The"Iead" agency also has the necessary contacts and expertise to coordinate the activities of that support function. 5. Upon activation of the Monroe County EOC, the activated ESF lead agencies will designate representatives in the EOC to coordinate the ESF. It is up to the lead agency's discretion as to how many, if any, support agencies should be represented in the EOC. 6. The lead department for the ESF will be responsible for obtaining all information relating to ESF activities and requirements needed by the emergency and disaster response. 7. Monroe County will respond to requests for assistance through the ESF process. Within the EOC, requests for assistance will be tasked to the appropriate ESFs for completion. The lead agency will be responsible for coordinating the delivery of that assistance. a. With concurrence from the Monroe County EOC Management Team, the Operations Section Chief will issue mission assignments to the lead agencies for each ESF based on the identified resource shortfall. b. The lead department or agency for that ESF will be responsible for identifying the particular resource or resources that will accomplish the mission and coordinate the delivery of that resource. H. EMERGENCY AUTHORITIES. 1. Delegation of Authority/Emergency Actions. • Under Monroe County Ordinance No. 028-1987, which allows the Mayor, Mayor Pre-Tern, or the Sheriff to declare a state of Local Emergency, the Emergency Management Director, or their designee, is directed to implement emergency procedures and actions necessary to protect the health, safety and welfare of the community. 2. Municipalities. • Municipalities must declare their State of Local Emergency prior to requesting and receiving county, State and/or Federal assistance. 3. Laws, Ordinances and Resolutions. • A listing of specific federal and state laws and statutes is located in Section VI of the Basic Plan. The BP III- 10 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Monroe County laws, ordinances, and resolutions can be found in the Monroe County Laws, Regulations, and Ordinances Manual, Volumes I and II, located in the Marathon, Florida Monroe County Emergency Management Office. 4. The Mayor, Mayor Pre-Tem, or the Sheriff may issue an order or proclamation declaring a local state of emergency if he/she finds an emergency affecting Monroe County has occurred or that the occurrence or the threat of an emergency affecting the Monroe County is imminent. The duration of each state of local emergency declared is limited to 7 days; it may be extended, as necessary, in 7-day increments until the Mayor, Mayor Pre-Tem, or the Sheriff finds that the threat or danger has been dealt with to the extent that the emergency conditions no longer exist and he/she terminates the state of local emergency by order or proclamation. 5. An order or proclamation of local state of emergency by the Mayor,Mayor Pre-Tem, or the Sheriff activates the County.emergency management plan. In addition to any other power conferred upon the Mayor, Mayor Pre-Tem, or the Sheriff by the Monroe County Charter and notwithstanding anything in the Monroe County Charter to the contrary, upon the declaration of a Iocal state of emergency the County, through the direction of the County Administrator, may: a. Appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes. b. Provide for the health and safety of persons and property, including emergency assistance to the victims of any emergency, and direct and coordinate the development of emergency management programs in accordance with the policies and plans set by state and Federal emergency management agencies. c. Appoint, employ, remove or provide, with or without compensation, coordinators, rescue teams, fire and police personnel,and other emergency management workers. d. Establish, as necessary, a primary and one or more secondary emergency operating centers to provide continuity of government and control of emergency operations. e. Assign and make available for duty the offices and agencies of the Monroe County, including the employees, property, or equipment thereof relating to firefighting, engineering, rescue health, medical and related services, police, transportation construction, and similar items or services for emergency operations. f. Request state assistance or invoke emergency related mutual aid assistance by declaring a state of local emergency in the event of an emergency affecting only one political subdivision. The duration of each state of emergency declared locally is limited to 7 days. It may be extended, as necessary, in 7 day increments. g. Performance of public work and taking whatever prudent action is necessary to ensure the health, safety and welfare of the community. Under a "state of emergency" the County may: Enter into contracts; Incur obligations; Employ permanent and temporary workers; Utilize volunteer workers; Rent equipment;Acquire and distribute, with or without compensation, supplies, materials and facilities. I. DIRECTION AND CONTROL, Note: The Command and Management structures described in this section, as well as roles and responsibilities defined throughout this CEMP pertain to all types of disasters that may impact Monroe CEMP November 2007 BP III- 11 III. CONCEPT OF OPERATIONS Monroe County, Florida County. I. General. a. The County Mayor or Mayor Pro-Tem is responsible for issuing emergency orders and recommendations, setting policy, providing guidance to the County Administrator and EOC Incident Commander, authorizing the issuance of protective action recommendations, establishing objectives and policies for emergency management and providing general guidance for disaster response and recovery operations.During disasters, he/she may carry out those responsibilities from the EOC. b. The County Administrator (or designee) will provide overall direction of the response activities of Monroe County divisions/departments. During major emergencies and disaster, he/she will normally carry out those responsibilities from the EOC. c. The EOC Incident Commander (Emergency Management) is in charge of the EOC, manages EOC operations,takes direction from the County Administrator. d. The Emergency Management Director is responsible for the proper functioning of the EOC and will also serve as a liaison with state and federal emergency agencies and neighboring jurisdictions. The Emergency Management Director will advise other emergency officials on courses of action available for major decisions.) e. The "field" Incident Commander(s), assisted by a staff sufficient for the tasks to be performed, will manage the emergency response at an incident site(s). f. During emergency operations, division/department heads retain administrative and policy control over their employees and equipment. However, personnel and equipment will carry out mission assignments directed by the County Administrator, EOC Incident Commander or Emergency Management Director Each department and agency is responsible for having its own operating procedures to be followed during response operations,but interagency procedures, such a common communications protocol, may be adopted to facilitate coordinated effort. g. Level of Authority is as follows: (1) Mayor/Mayor Pro-Tem (2) Sheriff (3) County Administrator (4) EOC Incident Commander(Emergency Management Director) h. The Monroe County EOC'serves as the liaison and coordinating agency between the County, Iocal governments, private not for profit(PNP)agencies, state government and federal government. i. If state and/or federal resources are made available to Monroe County, they will be under the operational control of the Monroe County's EOC Incident Commander or field Incident Commanders. 2. Crisis Monitoring, Crisis Action Team(CAT). a. The Emergency Management Director (EM) is responsible for monitoring and analyzing any situation that may threaten public safety. As emergency situations threaten or occur, the EM may convene a "Crisis Action Team(CAT)." BP III- 12 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS b. The Crisis Action Team (CAT) is an organizational unit that will have responsibility for assisting with Crisis Monitoring and Emergency and Continuity of Operations Plan(COOP)activations. C. Members of the CAT are responsible for monitoring and analyzing any situation that may threaten public safety, Monroe County property or the Monroe County's reputation. As emergency situations threaten or occur, the Emergency Management Director may convene the CAT to facilitate the process of incident evaluation and planning, and possible activation and implementation of Emergency Support Functions and resources. The CAT will also be used to support Incident Commanders in forward or field command posts. d. The CAT is a flexible, supporting/coordinating service that could be: • One person at home facilitating the coordination of personnel and resources to an incident scene; • Several people convening to review an evolving threat; or, • Many people in the Emergency Operations Center (EOC) or on-scene to assist the Incident Commander as needed. e. Core members of the CAT are drawn from the divisions/departments who provide primary support to Emergency Support Functions (see primary support matrix.) However, any Monroe County department could be called upon to provide a representative to the CAT. Exactly who is called and ultimately how many people will serve on the CAT is dependent upon the situation and the functions that will be activated. f. During EOC operations, CAT members can be integrated into the EOC organization or retained as a separate unit. The CAT will serve in a policy and planning role, providing policy guidance and direction to the EOC and Incident Commanders. g. CAT members should people at the "operational level" of the primary divisions/departments. Each department should appoint a primary member and two alternates who can act in the absence of the primary member. h. Instantaneous events may trigger immediate full EOC activation through first responder divisions/departments, such as the fire-rescue or police divisions/departments. 3. Monroe County's On-Scene Incident Command System(ICS). a. Monroe County's on-scene response to emergencies follows the concepts of the National Incident Management System(NIMS). b. The person in charge at the incident is the on-scene Incident Commander who is responsible for ensuring each agency on scene can carry out its responsibilities. c. Monroe County or municipal emergency responders are likely to be the first on the scene of an emergency situation. They will normally take charge and remain in charge of the incident until it is resolved or others who have legal authority to do so assume responsibility. They will seek guidance and direction from local officials and seek technical assistance from state and federal agencies and industry where appropriate. d. The first local emergency responder to arrive at the scene of an emergency situation will implement the incident command system and serve as the incident commander until relieved by a more senior or more CEMP November 2007 BP III- 13 Monroe County, III.CONCEPT OF OPERATIONS Florida qualified individual. e. Upon arriving at an incident scene,the Incident Commander shall: • Establish an incident command post, and direct the on-scene response. • Isolate the scene. • Assess the situation and identify hazards. • Make initial notifications to Central Dispatch. • Warn the population in the area of the incident; provide emergency instructions. • Determine and implement protective measures (evacuation or in-place sheltering) for the population in the immediate area of the incident. • Implementing traffic control arrangements in and around the incident scene. • Develop objectives (tasks to be done). • Ensure appropriate safety and personnel protective measures. • Develop an action plan and priorities. • Determine the need to activate the EOC to support field operations. • In coordination with Emergency Management contact appropriate agencies or personnel with expertise and capability to carry out the incident action plan. Coordinate, as appropriate, with other first responder agencies. • Request additional resources through Central Dispatch as required. f. When more than one agency is involved at an incident scene, the agency having jurisdiction and other responding agencies shall work together to ensure that each agency's objectives are identified and coordinated. g. Team problem solving should facilitate effective response. Other agency personnel working in support of the Incident Command system will maintain their normal chain of command, but will be under control of the on-scene Incident Commander. h. The on-scene Incident Commander may designate a Public Information Officer to work with the news media at an incident. This may include coordinating agency media releases and arranging contacts between the media and response agencies. If additional support is needed, the Crisis Action Team (CAT) and/or the EOC may be activated. L During widespread emergencies or disasters, emergency operations with different objectives may be conducted at geographically separated scenes. Incident command will be established at each site. When this situation occurs, it is particularly important that the allocation of resources to specific field operations be coordinated through the EOC. Incident Command Post(s) will link to the EOC via radio, telephone or cell phone.. j. In emergency situations where other jurisdictions or the state or federal government are providing significant response resources or technical assistance, it is generally desirable to transition from the normal ICS structure to a Unified Command structure. Principles of Area Command or Multi-agency Coordinated Systems may also apply. This arrangement helps to ensure that all participating agencies are involved in developing objectives and strategies to deal with the emergency. 4. Emergency Operations Center-Activation. a. The Emergency Operations Center (EOC) is an essential tool for successful response and recovery operations. With decision and policy makers located together, personnel and resources can be used BP III- 14 CEMP November 2007 BASIC PI,AN III.CONCEPT OF OPERATIONS efficiently. Coordination of activities will ensure that all tasks are accomplished, minimizing duplication of efforts. b. The Monroe County's "primary EOC" will serve as an information and coordination point for response and recovery. The EOC will be activated when emergency situation requirements exceed the ability to be managed individually by the Emergency Management Director and/or County Administrator. C. "Activation" refers to the official opening and manning of the EOC. Any or all of the EOC may be fully or partially activated. The set-up of the EOC will be in response to the degree of the emergency event. d. Activation Levels. • Level 3 — MonitoringP Notification will be made to those County agencies and ESFs who would need to take action as part of their everyday responsibilities. • Level 2 — Partial Activation. This is limited emergency response team activation. All primary or lead ESFs are notified. The County EOC will be staffed by the Emergency Management Director and selected ESF personnel.Activation may require 24-hour shift staffing. • Level 1 —Full Activation. Full-scale emergencies will require full activation of one or more of the EOC facilities. Under full activation, a specific roster of designated decision-makers and support staff are summoned. EOC staff will serve continuous, alternating 12-hour shifts until the event's conclusion. A declaration of a local state of emergency may not be in effect, but will be anticipated. e. EOC operations will be maintained until the Emergency Director issues a directive to deactivate. f. The following individuals are authorized to activate the EOC: • Mayor/Mayor Pro-Tem. • Sheriff • County Administrator • Emergency Management Director • Emergency Services Division Director. g. When the decision is made to activate the EOC, the Emergency Management Director, or designee, will notify the appropriate staff members to report to the EOC. The EOC Management staff will take action to notify and mobilize the appropriate organizations and operations centers which they are responsible for coordinating. h. Additional notifications are made to the state EOC as appropriate. i. When the EOC is activated,common EOC tasks include: • Assemble accurate information on the emergency situation and current resource data to allow Monroe County officials to make informed decisions on courses of action. • Work with representatives of emergency services, determine and prioritize required response actions and coordinate their implementation. • Suspend or curtail government services, recommend the closure of schools and businesses, and cancellation of public events. CEMP November 2007 BP III- 15 III.CONCEPT OF OPERATIONS Monroe County, Florida • Provide resource support for the incident command operations. • Issue warning. • Issue instructions and provide information to the general public. • Organize and implement large-scale evacuation. • Organize and implement shelter and mass arrangements for evacuees. • Coordinate traffic control for large-scale evacuations. • Request assistance from the state and other external sources. S. Emergency Operations Center(EOC) -Operations and Staffing. Note: Complete EOC operational details, to include detailed job descriptions and checklists of tasks, are contained in the Emergency Operations Center Operations Manual,published separately. a. Overview. • The EOC Management Structure is intended to be flexible and should be tailored by the "EOC Incident Commander" and the "EOC Section Chiefs," to meet the demands of any particular situation. • The EOC Incident Commander (Emergency Management) is responsible to the County Administrator and County Mayor and will implement policy directives, and will have overall management responsibility for the incident. • The EOC Incident Commander directs EOC response actions to save lives and protect property and recommends/instigates population protective actions. Within the framework of EOC, tasks are prioritized and all available resources are identified and mobilized as necessary. b. Use of the National Incident Management System(NIMS)Incident Command System(ICS). • The Monroe County EOC uses the ICS Structure. • Monroe County EOC utilizes the scalable organizational structure of the NIMS ICS in the context of both pre-incident and post-incident management activities. The EOC organization adapts to the magnitude and complexity of the situation at hand, and incorporates the NIMS principles regarding span of control and organizational structure: management, operations, planning, logistics, and finance/administration. Additionally, the ESFs have been incorporated into the system to allow smooth coordination with the state EOC and federal agencies. * In Monroe County, the EOC is normally activated in a command role for County-wide disasters. Additionally, the EOC could be activated in support of localized incidents under the direction of the local incident. CEMP BP III- 16 November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Monroe County EMERGENCY OPERATIONS CENTER (EOC) INCIDENT MANAGEMENT SYSTEM County Mayor/ County Commission Legal Officer County Administrator Liaison Officer Municipalities&Other EOC Support G Safety Officer Officer Public Information Officer ESF#14:Public Information I i i / / i/,�./l��/%/�/r///,, ESF#5: Information&Planning ESF#7; Resource Support ESF#13,Military Time Unit Public Safety Branch Situation Analysis Unit ESF#15:Volunteers&Donations —Compensation/Claims ESF#4: Firefighting Unit ESF#16:Law Enforcement& Incident Planning Unit Security ESF#9: Search&Rescue Documentation CO5t Unit ESF#10:Hazardous Materials GIs ESF#17:Animal Protection Extended Operations Planning Recovery Planning Technical Specialists FESF# ices Branch —Mobilization/Demobilization s CareCOOPlth&Medical : ood&water Infrastructure Branch rE SF#1: Transportation&Fuels SF#2: Communications�—Communications Director SF#3: Public Works SF#12:Energy v 091806 CEMP November 2007 BP III- 17 III. CONCEPT OF OPERATIONS Monroe County, Florida C. County Mayor/County Commission. • The County Mayor/County Commission ensures the necessary direction and policy decisions in support of response actions to save lives and protect property and recommends/instigates population protective actions. Additionally, they will develop policy and strategy, disseminate policy guidance and direction through the County Administrator, provide interface to the media and public, and liaison with state and federal officials as required. d. County Administrator. • The County Administrator reports to the County Mayor, ensures all relevant divisions/departments participate in response and recovery operations, authorizes EOC activation, implements policy, authorizes the issuance of protective action recommendations and provides guidance to the EOC Incident Commander. e. Legal Officer. • The "Legal Officer" function is staffed by the Monroe County Attorney who: - Provides legal analysis.of the emergency management program. - Reviews existing plans and procedures. - Advises on emergency declarations, resolutions, and ordinances. - Provides legal advice. f. EOC Incident Commander and Staff. • The "EOC Incident Commander" position is staffed by Emergency Management and reports to the County Administrator. The EOC Incident Commander is in charge of the EOC, and is responsible for making decisions necessary to meet the emergency/disaster impacts to include management of incident activities, development and implementation of strategic decisions, and approving the ordering and releasing of resources. The EOC Incident Commander ensures that the EOC is adequately staffed and that the appropriate ESFs are activated to meet the emergency tasks and demands. The EOC Incident Commander implements the County Mayor's and County Administrator's decisions through the EOC process and ensures that the EOC is structured to meet the emergency/disaster impacts. - This element may include such staff as required to perform or support the EOC Incident Commander function, and includes the Public Information Officer, Safety Officer, Liaison Officer, Communications Director, and EOC Support Officer. - Unless a Deputy EOC Incident Commander is appointed, the EOC Incident Commander also supervises the Section Chiefs. • The "Public Information Officer(PIO)"reports to the EOC Incident Commander, is staffed by the Sheriff's Office and is in charge of implementing ESF# 14: Public Information. (See Annex III: Response Functions, ESF # 14). The PIO Section includes the following units: Rumor Control; Public Enquiries;Media Enquiries; Information and Instruction. BP III- 18 CEMP November 2007 BASIC PLAN IIL CONCEPT OF OPERATIONS - The information flow within the EOC will follow a predetermined protocol. Adhering to Incident Management System guidelines, it will be the responsibility of the Planning Chief, or his assignees, to collect and process information, through information gained in meetings and or briefings, about the current situation and input this information into an Incident Action Plan for use by the Incident Commander. Public information Press Releases are then developed from this information approved by the Command Section and distributed to the media. - Within the Office of Emergency Management, the Director and the MCSO PIO are the official spokespersons for the release of any public information. Prior to release, the Director of the MCEM or the Incident Commander must approve all information. • The "Liaison Officer" is assigned by the Emergency Management Director and is the point of contact with the county's municipalities other agencies,and: Coordinates Agency Representatives assigned to the EOC as well as handling requests from other agencies for sending liaison personnel to other EOCs. - Functions as a central location for incoming Agency Representatives, and will provide work space and arrange for support as necessary. • The"Safety Officer"advises the EOC Director on EOC and operational safety issues, is staffed by the Senior Safety Administrator. • The "EOC Support Officer" maintains the EOC readiness, is staffed by Emergency Management personnel, and provides/coordinates the EOC administrative, logistical support, and communication support required during EOC operations. • The Deputy EOC Incident Commander is appointed as needed. If activated, the Deputy EOC Incident Commander supervises the Section Chiefs. g. EOC Section Chiefs. • There are four EOC Sections: Operations;Planning;Logistics; Administration&Finance. • Each of these sections will have branches or units that will generally be functionally oriented. The size and functions within this organization will be dictated by the magnitude and nature of the emergency. h. EOC Operations Section. • The EOC Operations Section is responsible for all tactical command and coordination of incident response assets. • The Operation Section consists of the following branches: - The "Public Safety Branch," is staffed by appointment and has charge of implementing: ESF # 4: Firefighting; ESF # 9: Search and Rescue; ESF # 14: Hazardous Materials; ESF # 16: Law Enforcement;ESF# 17: Animal Protection. CEMP November 2007 BP III- 19 III. CONCEPT OF OPERATIONS Monroe County, Florida - The "Human Services Branch," is staffed by appointment and has charge of implementing: ESF#6: Mass Care;ESP#8: Health and Medical;ESF# I I Food and Water. - The "Infrastructure Branch", if activated, is staffed by appointment and has charge of implementing: ESF# 1: Transportation; ESF# 2: Communications; ESF# 3: Public Works; ESF# 12: Energy. i. EOC Planning Section(ESF#5: Information and Planning). • The EOC Planning Section collects, evaluates, disseminates, and documents information about the incident, status of resources, develops the Incident Action Plans,compiles damage assessment, and develops recovery plans. • The Planning Chief position is staffed by the Division of Growth Management. • The Planning Section may consist of the following units if activated: - The "Situation Analysis Unit," staffed by appointment. - The "Incident Planning Unit," staffed by appointment and consists of the following sub-units: Documentation; GIS; Extended Operations Planning; Mobilization/Demobilization Recovery Planning and Technical Specialists. - The "COOP Unit," staffed by the Deputy County Administrator. j. EOC Logistics Section. • The EOC Logistics Section is responsible for providing all support needs to emergency incident sites, and will order all resources, and provide facilities, supplies, and services. • The Logistics Chief position is staffed by the Public Works Department. • The Logistics Section coordinates the following Emergency Support Functions: - ESF#7: Resource Support;ESF# 13: Military Support;ESF# 15: Volunteers &Donations. k. EOC Administration and Finance Section. • The EOC Administration and Finance Section is responsible for monetary, financial, and related administrative functions. • The Administration and Finance Chief position is staffed by the Office of Management and Budget. • The Administration and Finance Section consists of the following units: - Time Unit. - Compensation and Claims Unit. BP III-20 CEMP November 2007 BASIC PLAN III.CONCEPT OF OPERATIONS - Cost Unit. 6. Controls, Continuity of Operations. a. During emergencies, decision making authority and control of the emergency is retained by Monroe County. The Field Incident Commanders are Monroe County or municipal officials, usually fire or police officers. The local coordination and commitment authority for local resources is retained by Monroe County officials, and delegated as appropriate. b. In a single site emergency, the County or municipal department with lead agency 1 primary operational control, being best qualified to conduct the rescue, recovery and control operations, will have jurisdiction for on-scene control. The department's Incident Commander will become the emergency on-scene commander and will be responsible for the overall operation. c. The County EOC, once activated, directs and controls a response to an emergency or disaster. d. The EOC may be activated to coordinate support for an on-scene Incident Commander, without activating the full County emergency organization. e. During the effective period of any declared emergency, the Emergency Management Director directs and controls all emergency response activities and employs all necessary emergency resources according to the provisions of this plan. f. Monroe County recognizes the potential for the loss of emergency response vehicles. This may lead to long term equipment shortfalls.Therefore, in order to balance the risk of loss with the potential inability to respond to short-term search and rescue and recovery needs, equipment will be staged at pre- designated areas upon the suspension of emergency services. g. Continuity of Operations. • The EOC may be required to operate on a 24 hour basis for the duration of an incident or disaster. • During a 24 hour operation, shifts will normally be 12 hours in length. • Each position in the EOC must have a total of at least two people designated for staffing during 24 hour operations. h. EOC Operating Procedures. • Operating procedures for the EOC are maintained by Emergency Management Director and updated annually on the anniversary of this plan, or when needed. 7. Facilities. a. Incident Command Post(ICP). • The tactical-level, on-scene incident command and management organization is located at the ICP. When multiple command authorities are involved, the ICP may be led by a Unified Command, comprised of officials who have jurisdictional authority or functional responsibility for the incident under an appropriate law, ordinance, or agreement. The Unified Command provides CEMP November 2007 BP III-21 III. CONCEPT OF OPERATIONS Monroe County, Florida direct, on-scene control of tactical operations and utilizes a NIMS ICS incident management team organization, typically including Operations, Planning, Logistics, and Finance/Administration Sections. • The ICP is usually located at or in the immediate vicinity of the incident site. The location is selected by the agency having primary jurisdictional authority for managing the incident at this level. Generally, there is one ICP established for each incident. Depending on the number and location of incidents, there may be multiple ICPs. b. Emergency Operations Center. • The Primary County EOC is located on the Second Floor, Regional Government Center, 2798 Overseas Highway,Marathon. • Secondary EOCs are located at: - 490 63rd Street in Marathon. - Key Largo Volunteer Fire Station# 1, at MM 98.5,corner of East Drive and US 1. - Key West EOC located at KWPD, 1604 N.Roosevelt Blvd. • Any or all of these Operations Centers may be activated in response to any emergency event(s). c. Department Operating Locations. • Each Monroe County division/department will be directed by the EOC to establish a primary location and alternate location from which to establish direction and control of its respective activities in an emergency or disaster. This may be from the EOC, or other location, depending upon the circumstances. d. Joint Field Office(JFO). • The JFO is a federal multi-agency coordination center established locally. It provides a central location for coordination of federal, state, local, tribal, nongovernmental, and private-sector organizations with primary responsibility for threat response and incident support. The JFO enables the effective and efficient coordination of federal incident-related prevention, preparedness,response, and recovery actions. e. Joint Information Center(J1C). • The JIC is a physical location where public affairs professionals from organizations involved in incident management activities work together to provide critical emergency information, crisis communications, and public affairs support. The JIC serves as a focal point for the coordination and dissemination of information to the public and media concerning incident prevention, preparedness,response,recovery, and mitigation. f. Disaster Recovery Center(DRC). • When established in coordination with state and local jurisdictions, a DRC is a satellite component of the JFO and provides a central facility where individuals affected by a disaster can obtain information on disaster recovery assistance programs from various federal, state, local, tribal, BP III-22 CEMP November 2007 BASIC PIaAN III. CONCEPT OF OPERATIONS private-sector, and voluntary organizations. 8. Communications. (See Annex III: ESF#2, Communications.) a. General Overview. • The Monroe County primary communications system is as follows: 24 hour Stand Alone Line Identification system throughout the Keys, which rings at the appropriate 911 Primary System Answering Point (PSAP) located in Marathon. A similar system is located in the City of Key West. • These primary PSAPs control the transfer of 911 calls to the County's one--(1) secondary PSAP, which is the gated Community of Ocean Reef. All primary and secondary PSAPs are manned by emergency personnel 24 hours per day. • The Monroe County Sheriff's Department utilizes an 800 MHz radio communications system. • Fire Department, Emergency Medical Services, Emergency Management, Fire Marshall and Public Safety entities utilize an UHF multiple repeater system, which is countywide. • There are multiple phone services available throughout Monroe County including the primary local provider BellSouth and numerous wireless telephone providers. • In the event of an emergency at the Turkey Point Nuclear Power Plant, the primary communications system is the Hot Ring Down Telephone System. The system provides the primary means of communication from the nuclear power plant, Monroe County, SWP and the Florida Power and Light Emergency operations facility. • Additional Communication Systems utilized in the County are: Amateur Radio (ARES), Mobile Radio Command Vehicle, Mobile Antenna and Repeater Vehicle, Commercial Paging Systems, Wireless Phone Systems, NOAA Weather, State E-Satcom System, Satellite Telephone Equipment and Marine Radio. • Monroe County has in place an Emergency Alert System (EAS) for public information (currently being upgraded). • Monroe County Emergency Management, under the direction of the Division of Emergency Services, is responsible for the personnel and officials notification lists, including SEOC/FDEM. Notifications are based on the event status,county policy and required response. • Monroe County Sheriff's Department and the Division of Emergency Services will manage response; public information and rumor control, including provisions for non-English speaking and the hearing impaired population. b. Fire and Police responders involved in disaster operations will maintain operations through their Communications Centers. C. Any divisions/department operating from another location other than the EOC will maintains contact with the EOC through direct redundant communications, such as telephone,radio and fax. CEMP BP III-23 November 2007 County, III. CONCEPT OF OPERATIONS MonroeTlorida d. All divisions/departments are responsible to ensure that communication systems are in place between EOC representatives and their divisions/departments. e Each division/department will bring to the EOC their own portable radio, charger, spare batteries, headsets, and cellular phones.Land phones will be provided at the EOC. f Communications to the general public will be through the media, coordinated by the on-scene Public Information Officers (PIOs) and the EOC Information Officer. The Emergency Alert System (EAS) is accessed through the County Communications Department. g. A "disaster hotline" located at the EOC will also be used to respond to public requests for assistance and information. 9. Public Safety Answering Points located in Monroe County Florida. These emergency communications centers are at the following locations. a. Monroe County Sheriff's Office Central Dispatch 2796 Overseas Highway Marathon,Florida 33050 * Primary Public Safety Answering Point b. The City of Key West Police Department 1604 North Roosevelt Blvd. Key West,Florida 33050 * Primary Public Safety Answering Point C. Ocean Reef Public Safety 110 Anchor Drive Key Largo,Florida 33037 * Secondary Public Safety Answering Point d. Monroe County Emergency Operation Center(EOC) 2798 Overseas Highway Marathon,Florida 33050 * Back-up Site for 911 Dispatch 10. Identification of provisions for auxiliary power at primary and secondary 911 and EOC sites: a. Monroe County Sheriff's Office Central Dispatch -Aux Power Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System. • Uninterruptible Power System interfaces to the designated State of Florida Monroe Regional Service Center building generator system. b. The City of Key West Police Department—Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System • Uninterruptible Power System interfaces to the designated Key West Police Department building generator system BP III-24 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS c. Ocean Reef Public Safety—Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System • Uninterruptible Power System interfaces to the Ocean Reef Public Safety building generator system d. Monroe County Emergency Operation Center (EOC) - Aux Power 911 Dispatch Equipment Connectivity: • Connected to a dedicated Uninterruptible Power System. • Uninterruptible Power System interfaces to two (2)EOC building generator systems. 11. Administration. a. Monroe County is responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This shall be done in accordance with the established Monroe County fiscal policies and standard cost accounting procedures. See Basic PIan, Section V, Financial Management,for additional details. J. ALERT AND WARNING. 1. Primary and back-up warning systems for Monroe County's System Answering Points are as follows: a. The notification, warning and event updates are based upon the nature, status, and required response for any particular event. In the case of the most likely event, a tropical storm or hurricane, the MCEM staff begins the notification process three to five days prior to the anticipated arrival of tropical storm conditions. Advance warning is provided to Monroe County's divisions/departments, agencies and municipalities as far in advance as possible in order to allow them to consult and activate their Emergency Planning Guides and to prepare both internally and in support of the MC EOC. b. Where the issuance of a warning is not expeditious or feasible and an event demands immediate response(s), MCEM utilizes landlines (telephones), radios, or fax. Further immediate dissemination of information to the public is available from the EOC via the Emergency Alert System (EAS) to alert the general population by radio. C. Monroe County apprises and notifies the State EOC of all of its emergency events and situations through conference calls via the E-SATCOM system and the Turkey Point Hot-Ring-Down system as well, if needed., d. The Monroe County Tourist Development Council will issue a "Blast Fax" to all hotel, motel, and resort industries warning them of impending severe weather events, allowing them to activate the appropriate sections of their Emergency Plans. e. For commercial and recreational marine interests,Marine Specific warnings are broadcast by the United States Coast Guard on Channel lb, Marine Band Radio, and NOAA All Weather Radio transmission frequencies. f. All residents, schools, organizations, and business are encouraged to obtain NOAA All Weather Radio Receivers by which they may monitor the NOAA all Weather Radio transmission frequencies for CEMP November 2007 BP III-25 III Monroe County, , CONCEPT OF OPERATIONS Florida severe weather warnings. g. In the event of a severe weather event posing an imminent threat to low lying populations and public parks,Monroe County will dispatch Fire Rescue units to notify residents and visitors of the threat. 2. Fan Out AIert. a. The fan out alert when initiated will be made by Emergency Management. It will be the responsibility of Monroe County ESF lead divisions/departments to notify their respective support agencies, and division director, and/or staff under their span of control.Fan out methods could include • Telephone. • Email blast list. • Emergency meetings. • Emergency Alert System(EAS)broadcasts. • Door-to-door notification. • Emergency information packets. • Portable speaker systems. • Various media outlets. b. In the event of an imminent or actual disaster, the Monroe County will initiate actions to warn local residents and visitors by all means available. 3. Notification. a. Monroe County may receive initial warning of a disaster or pending disaster from Monroe County divisions/departments, the State EOC, the National Warning System, neighboring jurisdictions, the National Weather Service,the National Hurricane Center,the news media, or the general public. b. Significant incidents include but are not limited to the following: • Any incident which may require a substantial evacuation and/or relocation of a given area. • Any event posing a potential threat for a mass casualty incident. • Any weather related watch or warning advisory. • Any formation of tropical weather systems. • Any incident which close or significantly block major roadways . • Any large or multiple structure fires. • Any prolonged shutdown of public utilities. • Any incident where public resources within Monroe County are being deployed out of the County except for emergency services mutual aid or any event posing a major environmental threat. c. Upon the receipt of notification of any significant event the Office of Emergency Management will: • Activate the alert warning system. • Notify the state warning point. • Notify designated Monroe County personnel and agencies. • Initiate a partial or full fan out alert. 4. Watch, Standby Procedures. BP III-26 CEW November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS a. As recommended by the Emergency Management Director, the County Mayor or County Mayor will issue a standby order if a pending disaster has the potential of affecting Monroe County (i.e. a hurricane). Divisions/departments will take the following actions: • Review this document. • Notify employees. • Review department emergency plans. • Insure that department vehicles and equipment are serviced and ready. • Inventory existing communication equipment. Be prepared to collect and redistribute radios, portable telephones, chargers, batteries, etc. • Obtain maps, drawings, and other emergency aids. • Continue to provide routine service to the public, but plan to change to emergency procedures upon warning notification. b. Recall procedures vary by division/department, and each department has the responsibility to inform employees of proper recall procedures. Employees who are recalled are expected to secure their families and homes, and report promptly to their assigned positions. c. Employees who are recalled should realize that the emergency may be several days or longer in duration. Each employee should report to his/her emergency assignment with personal items necessary for 72 hours (e.g. personal articles, toiletries, change of clothing, medications, special non-refrigerated dietary foods,blankets/sleeping bag, etc.) d. The public will be notified that Monroe County is in a "watch" situation through the media, and will be advised to take appropriate preparedness measures. 5. Warning. a. In the event of an imminent or actual disaster the Emergency Management Director will: • Activate the alert warning system. • Notify the state warning point. • Notify designated Monroe County personnel and agencies. • Initiate a partial or full fan out alert. b. Monroe County will initiate actions to warn citizens and visitors by all means available. The general public receives warning information by: • Local broadcasts(emergency alert system)or printed media. • Door-to-door notification by emergency services personnel. • Mobile sirens and public address systems. • Weather alert radios. c. Upon notification of a warning (imminent or spontaneous event), each division/department will initiate internal notification actions to: • Alert employees assigned to emergency duties. • As appropriate to the situation: - Suspend or curtail normal business activities. - Recall essential off-duty employees. CEMP November 2007 BP III-27 Monroe County, III. CONCEPT OF OPERATIONS Florida Send non-critical employees home. - Secure and evacuate the department's facilities. • If requested, augment Monroe County's effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going door to door,etc. d. Special needs groups receive information by: • Telephone notification by the Department of Social Services. 6. Emergency Public Information. a. Rapid dissemination of information is essential and vital for health and safety protection during and after emergencies and disasters. The primary means to do this is by direct contact with the media through prepared statements by the PIO (in conjunction with Emergency Management) in coordination with the County Mayor or County Administrator using phone and fax. See Annex III: ESF# 14: Public Information,for details. b. It is impossible for government to do everything that is required to protect the lives and property of Monroe County's population. Citizens have the responsibility to prepare themselves and their families to cope with emergency situations and manage their affairs and property in ways that will aid the government in managing emergencies. Monroe County will assist citizens in carrying out these responsibilities by providing public information and instructions prior to and during emergency situations. K. EMERGENCY EVENT ESCALATION. 1. Emergency Event Escalation. a. The initial response to any routine emergency will follow standard operating protocol for first response agencies. Emergency notifications originate through the 911 answering point and are transferred to Police and/or Fire Rescue for response action. If a routine emergency advances beyond normal response capability and meets any of the following trigger points, then the Monroe County Emergency Management Director is notified, triggering an escalation of the emergency event: • Local resource capabilities may be exhausted and a request for external support is anticipated. • An evacuation of multiple structures is required. • Damage caused by the emergency event warrants a damage assessment. • Augmentation of the command and control capability is desired to coordinate multiple responding agencies or multiple impacted jurisdictions. • A legal/statutory threshold has been reached that requires notification of outside agencies. b. Weather events that can be forecast and become a potential threat to Monroe County include tropical storms, hurricanes, storm surge, and flooding events. Based upon the potential threat to Monroe County, these events (and others) also may trigger an emergency declaration, implementation of the CEMP,and activation of the County EOC. 2. When Monroe County Emergency Management receives notification of a threat or emergency event, each county agency with emergency support function responsibility will begin mobilization in accordance with the below-specified scenarios: BP III-28 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS a. Level I-FulI-scale activation of the MCEOC with 24 hour a day staffing. b. Level II - This is limited agency activation. All primary ESFs are notified. Emergency Management personnel and the necessary agencies will staff the MCEOC. c. Level III -This is typically a"Monitoring"phase. Notification will be made to those agencies and ESFs who would need to take action as part of their everyday responsibilities. 3. Monroe County personnel who are designated as "essential personnel" will be released from the daily duties at an earlier time to prepare their homes and property for tropical storm or hurricane conditions, as well as prepare their families for evacuation and/or shelter. 4. Activation of the Monroe County CEMP. a. In the event of a major or catastrophic emergency event, the Mayor may declare a local state of emergency. This declaration will immediately activate the CEMP. In the Mayor's absence, the Director of Emergency Management, or designee, may activate portions of this plan in accordance with the above levels of mobilization to facilitate response readiness. b. Portions of the CEMP (certain ESFs) may be activated in support of a field incident commander for smaller, single site,emergency events, without a formal emergency declaration by the Mayor. c. The resources of all Monroe County divisions/departments and agencies are considered to be available to minimize the effects of a disaster. Voluntary assistance to support Monroe County efforts may come from: • Adjoining communities. • Private business and industry. • All other groups or individuals. d. Any additional assistance required at the state or federal level should be requested through County Emergency Operations Center(EOC). 5. EOC Activation. a. See "I-Direction and Control Paragraph 4"Emergency Operations Center-Activation. b. When the decision is made to activate the EOC, the Emergency Management Director will notify the appropriate staff members to report to the EOC. When notified, divisions/departments assigned to an EOC function will: • Call-up and dispatch their personnel to the Emergency Operations Center (EOC) as per their department Standard Operating Procedure (SOPs). • Activate and ensure their emergency communication systems are functioning, especially internally to their key personnel (as per their SOPs) and from their key operating locations to the EOC. • Activate their department's emergency response plan and be prepared to carry out their responsibilities as indicated in this plan. Specific "how to" actions and tasking to perform CEMP November 2007 BP III-29 III. CONCEPT OF OPERATIONS Monroe county' Florida indicated responsibilities are found within each department's SOPs. 6. Emergency Declaration. a. A "Declaration of a State of Emergency" is the legal method which authorizes extraordinary measures to meet emergencies and/or solve disaster problems. A Declaration allows for the emergency appropriation of monies, emergency use of resources (County personnel, supplies, equipment, materials, facilities), the by-passing of time consuming requirements such as hearings and the competitive bid process, and activates extraordinary measures as outlined in this plan. A Declaration is usually a prerequisite for state and/or federal assistance and made at the onset of a disaster to allow Monroe County to do as much as possible to help itself. b. In preparing a Declaration, a description of the event and the necessary emergency authorizations need to be documented. The state EOC should be informed, and a news release made as soon as possible when a Emergency Declaration is signed. c. The County Mayor/Mayor Pro-Tern or County Sheriff may declare a State of Local Emergency to expedite access to local resources needed to cope with the incident. If the needed response exceeds these local capabilities, a disaster has occurred. The County Mayor or Mayor Pro-Tem may further ask for a gubernatorial declaration and state and federal assistance. 7. Request for State and Federal Disaster Assistance. a. If the situation is beyond local capability, a request for state assistance, and/or federal assistance may be requested through the State EOC. b. At the state level, decision making authority and commitment of state resources is retained at the state EOC (SEOC) or by the State Emergency Response Team (SERT) leader. The SERT leader may issue mission assignments to state agencies (state ESFs) in support of local response needs. Mission assignments and mutual aid agreements coordinated by the state, are tracked in the SEOC by staff reporting to the SERT leader. c. Through the State Wide Mutual Aid Agreement, the SERT can coordinate mutual aid requests for the affected county. When utilizing this service,Monroe County will attempt to locate the desired resource, and, when requesting assistance from the SERT, will identify the location, contact name and telephone number of the resource to the SERT. d. RIAT's are deployed to assist in the damage assessment of the affected area(s). After coordinating with the Monroe County Damage Assessment Team, which is comprised of local officials, an assessment of transportation,communications and utility systems will be completed to determine required resources. e. This system is designed to ensure that adequate resources are provided for the county and its municipalities. In order to execute this successfully, the County will forward reports to the SEOC as the emergency situation develops. f. Should federal assistance be granted, a State Coordinating Officer(SCO) will be appointed to interface directly with the federal government and to coordinate federal ESFs mobilized to support local emergency operations. g. A Federal Coordinating Officer (FCO) works with the SCO to identify requirements. A Joint Field BP III-30 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Office (JFO) may be established to coordinate federal resources. A Principal Federal Officer (PFO) may be designated to coordinate federal interagency incident management efforts. (See Section VII Attachments: Overview of Initial Federal Involvement, for further details). • Federal Assistance Programs for impacted jurisdictions are available upon Presidential Disaster Declaration. The assistance is available in the areas of Individual Assistance, Public Assistance and Hazard Mitigation. 8. Mutual Aid. a. Mutual aid agreements and memoranda of understanding are essential components of emergency management planning and operation. These agreements provide reciprocal emergency assistance during emergency events (Memoranda of Understanding between Monroe County Emergency Management and applicable (participating) agencies may be referenced in the MCEM/MOU manual, located in the office of Emergency Management. b. Monroe County is part of the Statewide Mutual Aid Agreement for Disaster Response and Recovery. Requests for mutual aid under this agreement are made in writing via the Florida Division of Emergency Management, or the Assisting Party. c. Monroe County has established mutual aid agreements with the county's five municipalities, as well as Dade,Broward and Collier counties. d. Mutual Aid Agreements. • In recognition of the needs and resources of Monroe County and the limitations which may occur in the event of a future disaster, it is apparent that there exists a need for the emergency utilization of resources and capabilities held or belonging to an organization or entity which is not part of Monroe County. To access, and, conversely, to provide assistance where needed, outside of Monroe County, it is necessary to develop mutual agreements of assistance with these organizations and entities. These requests for, essentially, additional support takes the accepted form of Memoranda of Understanding and is entered into by duly authorized County officials and is to be formulated in writing. • Any agreement must include a clear statement regarding such specifies as the payment, reimbursement for personnel services,equipment costs, and the return of materials. • Monroe County is a member of the Florida Statewide Mutual Aid Program as are all of County's municipalities. Inherent in this participation process is the understanding that all participating entities must submit their requests for mutual aid through the Monroe County Department of Emergency Management. e. The Emergency Management Director, or designee, is responsible for the oversight, and annual review, of the Mutual Aid/Memorandum of Understanding Program(s). 9. Resource Requests. a. The County EOC must validate and approve all municipal and/or county resource requests and verify that local resources have been exhausted, and that resources are not available from the local private sector.The decision making and resource allocation process is illustrated on the following page. CEMP BP III-31 November 2007 III. CONCEPT OF OPERATIONS Monroe County, Florida b. The County EOC will attempt to support all requests for resource support from locally available resources, until these too have been exhausted. Municipal and County resource requests will be consolidated and forwarded to the State. Resource/mission requests from the County EOC to the State EOC are funneled through the State Emergency Response Team (SERT) liaison assigned to the County EOC. 10. Decision Making And Resource Allocation Process. I. Initial Response by Monroe County Divisions/departments. a. It is the policy of the Monroe County that all Divisions/Departments maintain Standard Operating Procedures (SOPS)as set forth in Section IV of this Basic Plan. b. Tactical (departmental) operations are expected to be managed by the various Monroe County Divisions/Departments controlling their personnel and resources in accordance with their Departmental SOPS. Monroe County divisions/departments are directed to include the Monroe County Departmental Initial Response Tactical Guidance and Policy" (see Attachment 2 - Departmental Initial Response Tactical Guidance & Policy) in their "emergency plans" to their personnel. 01 Statewide Mutual Aid Emergency Mutual Agreement Resources State EOC Aid Compact d r `..ttitr EOC Non-Profit ' Private Organizations Sector f +y 11. Evacuation. a. Monroe County is the most vulnerable area in the United States to the threat of the tropical cyclone. The Florida Keys, upon which nearly all of Monroe County's population resides, is a series of low-lying islands, 125 miles in length and connected by 42 bridges with one single thoroughfare, the Overseas Highway, US 1. Based on data generated from the SLOSH (Sea, Lake, and Overland Surges from Hurricanes) Model, used to predict the height and inundation of storm surges, the National Hurricane Center has determined that the Keys would be inundated by storm surges from all categories of hurricanes, and some tropical storms. Monroe County Hurricane Evacuation Plans determine that for a Category 3 or greater storm, evacuation to the mainland,by all Monroe County residents, is mandatory. BP III-32 CEMP November 2007 BASIC PLAN III.CONCEPT OF OPERATIONS b. Based on data collected from histories of previous tropical storms, the base clearance time for the evacuation of the Florida Keys is 24 to 36 hours. Depending upon intervening factors, actual clearance times may vary from a minimum of 12 hours to a maximum of 30-plus hours. Some of these factors are: • Maximum available daylight working hours; • Unpredictable variations in forward speed, intensity, and the radius of the system's tropical storm conditions; • The development of a system within the time frames for initiating protective actions; • The depletion of manpower resources as a result of a"spontaneous evacuation." • The actual clearance time as calculated by the decision assistance tools (HURRETRAK, GDS, etc.); • The ultimate decision to respond to a Category 2 or less storm, or a Category 3 or greater storm scenario. c. In Monroe County, the time of year in which the storm arrives is an important factor to consider when planning for evacuation and sheltering. The population may range from 51,000 in July to about 105,000 in November. When planning for evacuation and sheltering this population variation would be a significant factor. d. Monroe County has 5 primary Evacuation Objectives: • The return of non-residents to the mainland; • To promote early voluntary evacuation; • To relocate the vulnerable populations; • The selective evacuation of specific zones; • The phased, general evacuation to the mainland. e. Recommendation to implement the phased evacuation system would be made by Emergency Management to the Monroe County Mayor or Mayor Pro Tem. Recommendation to evacuate each of the designated Monroe County 5 evacuation zones would be based on the most recent National Hurricane Center Advisories. f. From the EOC, the MC Communications Department monitors traffic flow both to and from the evacuation zones by use of Evacuation Traffic Counter Software Program. These traffic counters consist of a series of three photo-voltaic telephones located at geographically strategic locations on US 1, Monroe County. The Traffic Count Boxes containing the traffic counters are at the following locations: • Upper Keys: Key Largo adjacent to US 1, southbound lane,MM# 106; • Middle Keys: Grassy Key adjacent to US 1, southbound lane,MM#53.7; • Lower Keys: Shark Key adjacent to US 1,northbound lane MM# 11.3. g. The Director of Emergency Management monitors this traffic flow and determines the appropriate time in which to order the different phases of the evacuation. h. Given the geographical makeup of the Florida Keys, and its unique transportation system, consisting of one inadequate highway (US 1) as the only evacuation route out of the county, it is essential for the county to maintain updated plans and procedures. Plans and procedure specify actions to be taken regarding coordination of the in/out evacuation process, and can be referenced in the "Monroe County CEMF November 2007 BP III-33 III.CONCEPT OF OPERATIONS Monroe County,Florida Hurricane Evacuation Plan 1997." i. Monroe County has been divided into five zones to allow for selective evacuation, phase in evacuation, in county shelter assignments, and an orderly transition from evacuation operations to Refuge of Last Resort operations: Zone ne I The Monroe County of Key West, including Stock Island, and Key Haven, to Boca Chica Bridge(MM#6) "tmi !, Boca Chica Bridge(MM#6)to the West end of the 7-Mile Bridge at MM#40 one .. The West end of the 7- Mile Bridge (MM #k 40) to the West end of the Long Key Bridge(MM#63) The West end of the Long Key Bridge (MM # 63) to the confluence of CR 905 and 905A Zone i CR 905A to and including, Ocean Reef j. Mainland Monroe. • There is limited population on Mainland Monroe. Population consists of the National Park Service employees and their families, as well as the Native American population, which occupies their tribal land. The National Park Service employees and their families would evacuate to hurricane rated hotels/motels and/or to the facility designated for hurricane sheltering at Flamingo Park. k. Municipalities. • Municipality's Government shall consult with Monroe County Emergency Management prior to issuing an out-of-county evacuation orders for their jurisdiction. Emergency Management will advise the Hosting county/counties Emergency Management Departmentls of evacuating population. • Municipalities must comply with the County's Comprehensive Emergency Management Plan. • Evacuation actions taken by a municipality will effect the County, and therefore it is imperative that municipalities confer with the County's Emergency Management on every aspect of the evacuation issue. • In the event there is not a declared disaster, municipality will not receive State assistance, unless those requests are made through the County's Emergency Management. • During a declared disaster, the State may take it upon themselves to assist Monroe County, if requested,because the county may be overwhelmed with other issues. 1. Schools and Businesses • Since local schools are utilized as shelters, it is imperative to maintain close communications with the school officials, not only to prepare for sheltering activities but, also, to close school facilities to academic functions and transport students out to provide for their safety. The school officials will participate in the development of the evacuation schedule and will approve closure times for all schools prior to the issuance of an evacuation order. The designated schools' principals are the shelter managers and will coordinate with Monroe County Emergency Management shelter activities. BP III-34 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS • Consideration will be given to specific time designation when asking businesses located within the evacuation area to close and evacuate their personnel. This time will be subsequent to the issuance of a general evacuation order and prior to landfall of tropical storm force winds. in, Mobile Home Parks and Campgrounds. Attachment # 5 to this Section lists names, population, and contact information on Monroe County mobile home parks and campsites which are subject to evacuation, by evacuation zone. Monroe County Emergency Management will update this Iist yearly. 12. Sheltering. a. Liability Protection for Shelter Operations (category I and 2 only); Chapter 252.51, Florida Statutes, states that any person or organization allowing their premises to be used as a shelter, without compensation, are not liable for the death, injury, or loss of property for anyone in or about the shelter, unless there is gross negligence or willful and wanton misconduct on behalf of the building owner/manager. b. Refuge of Last Resort Operations will be employed when evacuees are not able to reach the mainland or safe evacuation shelters prior to the onset of tropical storm force winds. C. Shelter operations are conducted to protect the lives and health of the residents and visitors of Monroe County. Upon notification by the Incident Commander at the EOC, the Monroe County Shelter Coordinator will activate the designated Monroe County shelters. These shelters will be available to the general public for tropical storms and Category 1 and 2 hurricanes. Basic medical care will be provided by Monroe County Fire Rescue. d. Monroe County Shelters are listed in Attachment#3 to this Section. e. Monroe County residents seeking public shelter in Dade County should take the Florida turnpike Extension from Florida Monroe County to FLORIDA INTERNATIONAL UNIVERSITY (FIU) at the US 41/SW 8th Street Exit (MM25X). This is the officially designated location to provide shelter for Monroe County residents, with the capacity of sheltering approximately 1000 individuals. Evacuees are instructed not to report to other Dade County shelters unless they know ahead of time that they are open. f. Special Needs Shelters are provided for disabled and handicapped residents who would require such services during a major emergency. Staff, supplies and equipment are planned for a period of 96 hours (4 days) minimum. The Monroe County Department of Health provides limited mental health crisis counseling. g. Pet friendly hotels in Monroe County are listed in Attachment # 6 to this Section. All other Monroe County hotels are assumed to be no-pets hotels. h. Out-of-County Sheltering. • Miami-Dade County will serve, at pre-designated locations, as a host county for Monroe County evacuees. At this time, FIU's South Campus is Monroe County's Designated Out-Of-County Shelter. Various other counties would make additional shelters available, should Monroe County Emergency Management make such request. CEMP November 2007 BP III-3S County, III.CONCEPT OF OPERATIONS MonroeFlorida i. Refuges of Last Resort. • A Refuge is not a substitute for evacuation, nor is there any assurance that the structure will withstand the ravages of a storm. Citizens seeking refuge do so at their own risk. Shelter rules will apply to all Refuges. Specifically, pets are excluded from a Refuge, as are non-prescription drugs, weapons and alcoholic beverages. • Due to limited space (9 sq.ft. per person), personal belongings brought into the Refuge must be prioritized and minimal (refer to Monroe County Hurricane Preparedness, Evacuation, Shelter and Refuge of Last Resort Plan). These facilities have been identified as the best structures in the area, which are least susceptible to storm surge and winds effects from major hurricanes. 13. Mass Care. a. The Salvation Army is the primary agency responsible for providing general mass care (sheltering, first aid, feeding areas) as part of a wide disaster relief program. In Monroe County, The American Red Cross provides Post-Storm assistance to the Salvation Army. 14. Animal Protection. a. Florida Keys SPCA is the agency in charge of animal care and animal protection from MM 0 to MM 16.7. Stand Up for Animals is in charge from MM 16.7 to MM 70. Humane Animal Care Coalition is in charge from MM 70 to MM 112. Veterinary care needs of animals in the aftermath of an event will be identified and met and the status of veterinary and hospital services capabilities will be maintained. Whenever feasible,animals will be captured and returned to owners. 15. Special Needs. a. It is the intention of Monroe County, to the best of its ability, to provide for the safety of the elderly and handicapped whose safety is not provided for through affiliation with another organization. b. In Monroe County, the Department of Social Services is responsible for the registration, notifications, and evacuation of Special Needs clients during any category storm. 16. Debris Removal. a. Monroe County has been divided into debris removal areas and contracts are in place for the emergency removal and disposal of debris in each of these areas. Staging, sorting, and disposal sites have been identified throughout the County. b. Debris removal in Monroe County is the responsibility of the Public Works Department. L. RE-ENTRY. 1. A strict entry control procedure will be implemented in the aftermath of a major emergency event. Reentry into Monroe County's evacuated areas will be restricted until satisfactory levels of services and infrastructure are available to support the returning population . 2. The effects of the emergency event will result in considerable damage to various areas, which will limit the public entry. In order to permit a safe reentry into the affected areas, particular tasks will have to be BP III-36 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS completed e.g., damage assessment, debris removal, utilities restoration, etc. 3. Damage assessment and search and rescue teams will be dispatched into the affected areas to provide assessment of the damage and search for survivors. Representatives from the fire, law enforcement, medical response, public works and other applicable municipalities will respond in their capacity. Private sectors and other government bodies will not be permitted to reenter the affected areas until the initial assessments and actions are completed. 4. Affected jurisdictions will be competing for relief supplies and assistance in the aftermath of the disaster. Aid and provisions will be at a premium, and will need to be prioritized and allocated to the most needed areas. All emergency relief efforts will be coordinated through the county EOC (as specified in Chapter 252, Florida Statute). 5. Reentry into the affected area is the responsibility of ESF #16 and will be limited to emergency personnel, and other authorized individuals, until the County government determines that there are no threats to public safety. M. RESPONSE TO RECOVERY TRANSITION PERIOD. 1. Just as there is a marked difference between response actions and recovery operations, so is there a distinct difference in the level(s) of recovery, i.e., Immediate, Intermediate, and Long Term Recovery Phases. 2. The level (single or multiple events) and impact (duration) of the disaster(a heavy rain event as opposed to an event displaying hurricane force winds) may obscure the delineation between a search and rescue effort in the Immediate Recovery Phase, and reentry in the Intermediate Recovery Phase, or Environmental Management in the reconstructive, Long Term Recovery Phase. Different phases may occur simultaneously in different communities. Essential services may be present in one community and not in another. 3. In an effort to restore the infrastructure to the pre-event level of habitability and functionality, a host of essential services will be required to be restored. These services will take, among many, the form of demolition and debris removal to the repair and reconstruction of private properties. 4. It is through these various phases of infrastructure reconstruction that the Joint Field Office (JFO) will be active in the submission, approval, and prioritization of these activities. Until all requested recovery projects are addressed, the Local, State, and Federal Officials representing the various areas regarding the specific recovery actions will operate. Operating under Federal Response Plan Guidelines, the JFO will provide the required staffing as the magnitude and nature of the disaster demands. 5. In Monroe County, the Division of Growth Management, in conjunction with Emergency Management, has the primary responsibility to determine Unmet Needs in the County following a disaster. (See Annex IV — Recovery for more information.) 6. Recovery Action Team(s)will be drown from various and appropriate County and Municipal personnel. This team(s) will be trained and coordinated by County Emergency Management personnel. N. INITIAL RECOVERY ACTIONS. (See Annex IV: Recovery for detailed information.) 1. The Emergency Management Director is responsible for the coordination of short-term recovery efforts within Monroe County. CEMP November 2007 BP III-37 III. CONCEPT OF OPERATIONS Monroe County, Florida a. In the event of a declared incident or disaster which requires the establishment of a Joint Field Office (JFO) the Director of the Monroe County Department of Emergency Management will act as liaison between the County, its municipalities, and the State and Federal JFO representatives. 2. Once the emergency has passed, coordination of recovery operations will be in such as search and rescue operations, mass casualty activities, the provision of emergency supplies, preliminary damage assessment, emergency debris removal, and emergency restoration of utilities. The Monroe County EOC will continue to direct management and coordinating of all Emergency Support Functions. The primary initial local coordinating agency for requesting resources and relief from state and federal sources and allocating such supplies within the Monroe County will be the Emergency Management Director, County, State and Federal Emergency Response Teams will be established, and sent as soon as possible after the emergency. Ideally, these Emergency Response Teams will be located at or near the Monroe County EOC and will carry out all State coordination and assistance functions until the federal Joint Field Office(JFO) is established. 3. Requests for immediate relief supplies and resources will be made by the County to the State EOC. The County EOC will consolidate all Monroe County requests into a County request for immediate relief resources.The County request for outside resources will be made to the State. 4. Disaster Recovery Centers(DRCs). a. Monroe County Emergency Management has established sites that are strategically located throughout the County and will serve as Disaster Recovery Centers (DRCs). The purpose of these centers is to provide disaster relief information and referral services to the affected County residents.Additionally, if the disaster is of a catastrophic nature causes widespread damage throughout several segments of Monroe County, the information and referral services may be augmented to include other disaster relief services such as distribution of food, water, disaster relief supplies and donated goods. 5. The recovery phase will begin during the response phase, and will focus on: • Damage assessment. • Recovery,restoration of Monroe County. • Administration of programs to mitigate the consequences of future disasters. 6. Initial actions that may be taken include: • Assemble,brief, deploy damage assessment teams. • Compile,analyze disaster impact. • Work with state and federal representatives to identify locations for the Joint Field Office (JFO) and Disaster Recovery Centers(DRCs). • Obtain information on current recovery program, eligibility requirements,etc. • Identify recovery support divisions/departments, personnel. • Maintain liaison with the state EOC. • Identify any mutual aid and private resources needed to support the recovery. 7. Continuing actions may include: • Coordination with state,and federal recovery staff. • Support and staff JFO and DRCs. • Monitoring of post disaster conditions. • Coordinate requests for state and federal disaster assistance programs. BP III-38 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS • Activation of a Monroe County Recovery Action Team and development of a Monroe County Recovery Action Plan. O. OVERVIEW OF INITIAL FEDERAL INVOLVEMENT. 1. This overview illustrates actions Federal agencies likely will tape to assist State and local governments that are overwhelmed by a major disaster or emergency. Key operational components that could be activated include the Interagency Incident Management Group (IIMG), National Response Coordination Center (NRCC), Regional Response Coordination Center (RRCC), Emergency Response Team—Advance Element (ERT-A), National Emergency Response Team (ERT-N), Joint Field Office (JFO), and Disaster Recovery Center(DRC). 2. The Department of Homeland Security Homeland Security Operations Center (DHS HSOC) continually monitors potential major disasters and emergencies. When advance warning is possible, DHS may deploy and may request other Federal agencies to deploy liaison officers and personnel to a State Emergency Operations Center (EOC) to assess the emerging situation. An RRCC may be activated, fully or partially. Facilities, such as mobilization centers, may be established to accommodate personnel, equipment, and supplies. 3. Immediately after an incident, local jurisdictions respond using available resources and notify State response elements. As information emerges, they also assess the situation and the need for State assistance. The State reviews the situation, mobilizes State resources, and informs the DHS/EPR/FEMA Regional Office of actions taken. The Governor activates the State emergency operations plan, proclaims or declares a state of emergency, and requests a State/DHS joint Preliminary Damage Assessment(PDA)to determine if sufficient damage has occurred to justify a request for a Presidential declaration of a major disaster or emergency. Based upon the results of the PDA, the Governor may request a Presidential declaration and defines the kind of Federal assistance needed. At this point, an initial assessment is also conducted of losses avoided based on previous mitigation efforts. 4. After the major disaster or emergency declaration, an RRCC, staffed by regional personnel, coordinates initial regional and field activities such as deployment of an ERT-A. The ERT-A assesses the impact of the event, gauges immediate State needs, and makes preliminary arrangements to set up operational field facilities. (If regional resources appear to be overwhelmed or if the event has potentially significant consequences,DHS may deploy an ERT-N.) 5. Depending on the scope and impact of the event, the NRCC, comprised of Emergency Support Function (ESF) representatives and DHS/EPR/FEMA support staff, carries out initial activation and mission assignment operations and supports the RRCC from DHS/EPR/FEMA. 6. A Federal Coordinating Officer (FCO), appointed by the Secretary of Homeland Security on behalf of the President, coordinates Federal support activities.The FCO works with the State Coordinating Officer(SCO) to identify requirements. A Principal Federal Official (PFO) also may be designated as the Secretary's representative to coordinate overall Federal interagency incident management efforts. 7. The ERT works with the affected State and conducts field operations from the JFO. ESF primary agencies assess the situation and identify requirements and help States respond effectively. Federal agencies provide resources under DHS/EPR/FEMA mission assignment or their own authority. 8. The IIMG convenes when needed to provide strategic-level coordination and frame courses of action regarding various operational and policy issues.The HSOC supports the IIMG and coordinates with the JFO. CEMP November 2007 BP III-39 III. CONCEPT OF OPERATIONS Monroe County, Florida 9. Teleregistration activates a toll-free telephone number individuals can call to apply for disaster assistance. A toll-free disaster helpline is established to answer common questions. One or more DRCs may be opened where individuals can obtain information about disaster assistance, advice, and counsel. Individual applicants are processed at the DHS/EPR/FEMA National Processing Center. Inspectors verify losses and provide documentation used to determine the types of disaster assistance to be granted to individuals and families. 10. As immediate response priorities are met,recovery activities begin. Federal and State agencies assisting with recovery and mitigation activities convene to discuss State needs. 11. Public Assistance Applicant Briefings are conducted for local government officials and certain private nonprofit organizations to inform them of available assistance and how to apply. Applicants must first file a Request for Public Assistance. Eligible applicants will be notified and will define each project on a Project Worksheet, which details the scope of damage and a cost estimate for repair to a pre-disaster condition. The Project Worksheet is used as the basis for obligating funds to the State for eligible projects. 12. Throughout response and recovery, mitigation staff at the JFO examine ways to maximize mitigation measures in accordance with State hazard mitigation administrative plans. Grounded in the local risk, and with State priorities and mitigation plans in place, DHS/EPR/FEMA and State officials contact local officials to identify potential projects and suggest which ones should be included in an early implementation strategy. The strategy focuses on viable opportunities to provide funds, technical assistance, and staff support to incorporate mitigation into the overall community recovery, to include the repair and replacement of damaged or destroyed housing and infrastructure. 13. As the need for full-time interagency coordination at the JFO ceases, the ERT plans for selective release of Federal resources, demobilization, and closeout. Federal agencies then work directly with their grantees from their regional or HQ offices to administer and monitor individual recovery programs, support, and technical services. P. ATTACHMENTS. 1. Federal Involvement. 2. Departmental Initial Response Tactical Guidance&Policy. 3. Monroe County Shelters. 4. Monroe County EOC Seating Chart. 5. Mobile Home Parks and Campgrounds. 6. Monroe County Pet Friendly Hotels. 7. Monroe County NIMS Resolution. BP III-40 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Attachment I mY��c;°u�uu�mlr� m�rtl,�rk,�"wk�u�:u� OF t. MY[t.2 0,16 Not," Sz tyOC e € �rax:�kitxn. /, ulld��N tl �f Wd ��� tlxti!Pep m,7nim�,kJldNY,�'CV4�r„mOi,o-OAr;Uhu �J r;����/�/�� G N U x d..:.V t✓! �'ls�� �w `'��!/ l i� %/I��ii�fi ,�/i�iiiin%�/ /% i�� r1� 4NrCUr ;plr loll,aru + m/;'rK YdnU CEMP November 2007 BP III-41 III. CONCEPT OF OPERATIONS Monroe County,Florida Blank Intentionally BP III-42 CEMP November 2007 BASIC PLAN 111. CONCEPT OF OPERATIONS Attachment 2 MTIAJ., 1C.41', Glll,)ANCI`� & 1,110LICY Initial & Polic"� It is the policy of Monroe County that all Divisions/Departments maintain Standard Operating Procedures(SOPS) as set forth in Section TV of this Basic Plan, and will ensure their emergency activation procedures conform to this "Departmental Initial Response Tactical Guidance and Policy." Tactical (departmental) operations are expected to be managed by the various Monroe County divisions/departments controlling their personnel and resources in accordance with their Departmental SOPs. Monroe County divisions/departments are directed to include the following in their"emergency plans"to their personnel: 1. General information to be reported from the field (or If it is apparent that a major disaster has occurred, incident sites)should include: disrupting normal communications channels, off-duty • What has happened? personnel are instructed to make contact with the Monroe • What can be done? County EOC by any means available, or to another pre- • What is needed? determined location for instructions. • Should Emergency Operations Center (EOC) be activated?Partial or full activation? Note: Employees are encouraged to make provisions ahead of time for the safety and Note: Recommendation should be made to the well-being of their family and home. County Administrator. 7. Further detailed response instructions and action 2. Additionally, immediate, specific information should checklists will be found within each County include the status of all Monroe County divisions/ Division/department's response plans/procedures. departments: • Personnel. S. Mutual Aid- External. (With entities outside of Monroe • Equipment. County). It is the policy of the County that Monroe • Vehicles. County personnel sent to assist other jurisdictions will • Communications capabilities. maintain their own supervision and chain of command. • Facilities. They will accept mission assignments through a supervisor who will coordinate with the command County managers and supervisors are expected to report structure of the requesting agency. It is anticipated that this information (above) and information on damages, other jurisdiction's personnel who respond to requests for and tasks to be done (if applicable) to the County assistance from Monroe County will operate the same Administrator. way. 3. As soon as possible, County divisions/departments will 9. Public Information. The various County public do a"role call"of all personnel to determine status. information officers may act as spokespersons for their 4. On duty personnel in the field shall evaluate their own agency, but will take direction and coordinate with the condition and situation, and if possible, evaluate their Emergency Operations Center (EOC) Public Information surroundings by making a quick"windshield survey"of section(ESF#14). their area.Communicate this information to Department 10. Other Issues. Directors and the,EOC by any means available. 5. If a unit is unable to communicate with their command a. At the incident site, if the "command" function is or dispatch,they should: transferred,there must be both a formal declaration • Attempt to contact other mobile units by any that the "command" is being transferred, and a means available. formal acceptance by the personlagency assuming • Contact Emergency Operations Center(EOC),by "command." any means available. b. All County divisions/departments will track, • OR report in person to the EOC or other pre- compile documentation of their disaster costs for determined location(s). potential reimbursement from state or federal disaster assistance. 6. If required, off-duty personnel will be recalled to duty C. List/detail any operational policies specific to your through normal or emergency pre-determined methods. department. CEMP November 2007 RP III-43 III. CONCEPT OF OPERATIONS Monroe County, Florida Blank Intentionally BP III-44 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Attachment 3 11:1NMA'," I,'11() "l` " S411,`IINI° IAS �, l.rp .��ll �,���� ���� ......... ..... n � Zone 1 KEY WEST HIGH SCHOOL: 2100 Flagler Ave., Key West 300 Zone 2 SUGARLOAF ELEMENTARY SCHOOL: Crane Blvd., MM19 550 Zone 3 STANLEY SWITLIK ELEM. SCHOOL: US Gulfside,MM48.5 700 Zone 4 CORAL SHORES HIGH SCHOOL: US1 Oceanside, Plantation 600 Key,MM90 ST. JUSTIN CATH. CHURCH: US 1 Gulfside, Key Largo, Zone 5 MM105.5 (To Be Used As Back-Up Only) 300 RAD1I 1.1°" GR.'` FVE'_1' Sl-1ELT ',R Zone 5 Key Largo Elementary School: 104801 Overseas Highway, Key 100 Area Only Largo,MM 105 CEMP November 2007 BP III-45 III. CONCEPT OF OPERATIONS Monroe County,Florida Blank Intentionally BP III-46 CEMP November 2007 BASIC PLAN 111. CONCEPT OF OPERATIONS Attachment 4 NIONRO!,� ('()UNTV F:,O(,' Sli:ATIN'Cr CILUC!" .............................................................. --------------------------------- ---------------------- ............. Co.Admin. Fire Chief MC EM Director Area 7 MG EM po�,64 13 �'Vj.1�u 11¢ W S",6,4�0 332,9-61 1 1 20 .. .......... _J MG FR Operations MC FR Operations Logistics P.W.Logistics OMB Chief Planner FAX OHL Y 517-r42Q 517,2424 517-24W ................. P.W.Logistics Mosquito Control Chief Operations 517.24 $ 5t7.2411 Admin.Support Admin.Support ESF 4,FJrp Fighting Is ESF 61rtNo.4 Plann ing ESP 9-Sezrift A Rescue' ESF F45 10-HUmrQ1 4 Erwirm LOGISTICS PLANNING OPERATIONS Fax for: Planner incident Command Public Works NOAA operations MC FR Operations MC FIR Operations National Guard Resource Support17-24:2 Logistics Communication SV4421 517,2422 Planning I 517-24$,l ONLY ............ ............................................................................ Sheriff's Office Fish&Wildlife MC Fire Rescue MG Schools Admin.Support 2007 517-21440 517-2447' S V-214$l) 517.24$7 %4A,4211 Highway Patrol Shelters MC Social Services Adri Support -9-qL—QELK—EY Sheriffs Office 617-2446 8F.i,6422 ESF table ft'F;start with 1517 517-2441 Wilk F49 ESF 1�-Wlitav)$uppQrl ESF 64*Caro AOmi giq)pa,Irl ESF I&I-aw EnfoN. ESF f5-Volunceefs&0m, Project Hope FL Law Entorc. Navy 517-245$ FAX •ONLY use prefix when calling 517,2A42, 517p2445 Salvation Army 50,642) into EOC M7.2462 For ALL ONLY use ext.when calling Habitat For agencies each other within EOC even FL Law Entort. Coast Guard Red Cross Humanity located in 517-244-3 5174453 $17-24J�4 the EOC's if Prefix is different ----------------J FDOT Hospitals DOH Marathon MCSO Plo 517.2470 517-247F, 517.2461) 517,2465 517,2480 1 Islamorada DOH 517,2464 517-2A61 Im �ESF 11 Tood Wli ESF 12-Energy £SF Heal0i&Medical 17-Aflonlkll,Pr dkori MC80 Plo AlunlcipWirms 517-24811 Keys Energy ,5,17',24711 FKAA FAX SV12,4?4 517.24,89 Mc PIO FKEC Laytoni Key West 517-24,V 617-2472 DCF 517 4 0. Information Hotline Call Takers #to call isl-BOD-955 5504 ($0966400 to 6407) MC Communications ESr 2,00mimunicaliion8 MC Communications CEMP BP III-47 November 2007 Monroe County, III.CONCEPT OF OPERATIONS Florida Blank Intentionally BP III-48 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Attachment 5 1`AIWS ,ANI), ..................... ............................... District 1, 4, ikAjrosl�l tl) h jkn��j ...............— ....... lj,ok M&AIArkers 1 4 Boyd's Key West 6401 Maloney Key West (305)294-1465 5-0 203 ,Campground Avenue 1 1 4 Jabour's Trailer 223 Elizabeth Key West (305)294-5723 OT 74 Court, Campground Street .................. ................. ne ()-40 1, ................................................................... 2 4 Bahia Honda State 36850 Big Pine (305) 872-2353 36.5-0 86 1Park Overseas Hwy Key Big Pine Key PO Box Big Pine 2 4 Fishing Lodge 430513 /MM Key (305) 872-2351 33-0 97 33 US I Ocean Bluewater Key 1 MM 14 PO 2 4 Clark's RV Lot Box 5490 Key West (305)744 0999 14-0 Rentals 2 4 Bluewater Key Rv 2950 Overseas Key West (305)745-2494 14.5-0 81 Resort Hwy. Breezy Pines Rv 29859 2 4 Estates Overseas Big Pine (305) 872-9041 30-B 96 Hwy/PO Box Key 430191 Century 21 701 Spanish 2 4 Keysearch @ Main Drive Cudjoe Key (305)745-3340 23-0 60 Venture Out 2 4 Geiger Key Marina 5 Geiger Road Key West (305)296-3553 10-0 36 Sugarloaf Key Koa 251 County Sugarloaf 2 4 Kampground Rd. 939 MM Key (305)745-3549 20-0 200 20 Sunshine Key RV 38801 Big Pine ne 2 4 (305) 872-2217 39-B 398 Resort&Marina Overseas Hn Ke ..................... ....... ........ Zone Mile Marker's 3 4 Gulfstream Trailer 880 37th Street Marathon (305)743-5619 49-B 83 Park Gulf 3 4 Key R.V.Park 66I099 Overseas Marathon (305)743-5164 50.5-0 190 wy Knight's Key Po Box 500525 3 4 Campground /# 1 Knights Marathon (305)743-4343 47-0 199 Key Blvd. 3 4 Ocean Breeze RV 1337 Ocean Marathon (305)743-6020 47.8-0 55 Park&Marina Breeze 3 4 Pelican Trailer Park 59151 Marathon (305) 289-0011 59-B 85 CEMP BP III-49 November 2007 III. CONCEPT OF OPERATIONS Monroe County, Florida 7i: ... ... VI-_616ertV =A----(it iy`11'1S111'1= ("At" =D�' .......................... Overseas ........... ...... Z)ne'04: 63 C.R. 9Q5 A),1 MM 70 PO Fiesta Key Box 618 Fiesta Key K.O.A. 67400 Overseas Long Key (305)664-4922 Highway MM 4 4 67.5 70-B 271 Long Key State 97450 Long Key (305) 664-4815 67.5-0 60 4 4 Park Overseas Hwy America Outdoors 36 E 2nd Street 5 4 Camper Resort& Key Largo (305) 852-8054 97.5-B 154 Marina 5 4 Blue Fin-Rock 325 Calusa St. Key Largo (305) 852-2025 97.5-0 16 Harbor Calusa RV Resort 106003 5 4 Overseas Hwy Key Largo (305)451-0232 101.5-B. 367 Po Box 487 Florida Keys RV Po Box 487 5 4 Resort MM 102.5 Key Largo (305)451-6090 106-0 139 Overseas Hwy John Pennekamp 101551 5 4 Coral Reef State Overseas Hwy Key Largo (305)451-1202 102.5-0 48 Park Key Largo 103620 5 4 Kampground& Overseas Hwy Key Largo (305)451-1431 101.5-0 80 Marina Kings Kamp RV 5 4 Park,Motel & Key Largo (305)451-0010 103.5-B 60 Marina .......... .......... ............. ....._.., A'to, .CAA, 0015 #�5:1: &"I lidudi fig, ......... —,Nothing BP III-50 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Attachment 6 Fll l EN0'1. llt b°1"1^;l_s SANDS OF ISLAMORADA-US 1,mile marker 80 MTL 80051 Old Highway Islamorada,FL 33036 Tel(305) 6642791 Fax: (305)6642886 Pets($15 extra charge) HOWARD JOHNSON RESORT—Key Largo-US I at mile marker 102 MI P.O.Box 1024 Key Largo,FL 33037 Tel (305)4511400 Fax: (305)4513953 Pets($10 extra charge) CENTER COURT HISTORIC INN- Between Duval & Simonton Old Town B&B 916 Center Street Key West,FL 33040 Tel (305)2969292 Fax(305) 2944104 Pets($10 extra charge) CHELSEA HOUSE- Corner of Elizabeth &Truman B&B 707 Truman Ave Key West,FL 33040 Tel (305)2962211 Fax (305)2964822 Small pets only($15 extra charge) CURRY MANSION INN-Old Town, 1 block North of Duval Street B&B 511 Caroline Street Key West,FL 33040 Tel (305)2945349 Fax: (305)2944093 Small pets only COURTNEY'S PLACE HISTORIC GUEST-Old Town Cottages 720 Whitmarsb Lane Key West,FL 33040 Tel(305)2943480 Fax(305)2944321 Pets(Owner's pets on premises) CEMP November 2007 BP III-SI III. CONCEPT OF OPERATIONS Monroe County, Florida FRANCES ST.BOTTLE INN—Corner Frances &Southard St B&B 535 Frances Street Key West,FL 33040 Tel(305) 2948530 Fax(305) 2941628 Small pets only($25 extra charge) THE PALMS MOTEL-Just West of Truman B&B 820 White Street Key West,FL 33040 Tel(305)2943146 Fax(305) 2948463 Small pets only BP III-52 CEMP November 2007 BASIC PLAN III. CONCEPT OF OPERATIONS Attachment 7 NION104",(70U NTV NJ NVI's RF-'1S';0VZ,,,'1T()N Insert NIMS Resolution here. CEMP BP III-53 November 2007 III.CONCEPT OF OPERATIONS Monroe County,Florida Blank Intentionally BP III-54 CEMP November 2007 BASIC PLAN IV. Respons,ibilities i 'v� ffi uX�. Gy/llrfY a r�,y Ar T Monroe County, Florida Monroe County, Florida BASIC PLAN IV.RESPONSIBILITIES Comprehensive Emergency Management Plan Basic Plan .. • � s Fry, rgflr�I1J1`I'll: . A. GENERAL PREPAREDNESS RESPONSIBILITIES.(All Monroe County Departments.) 1. Many County Divisions and Departments may have emergency-related functions in addition to their normal daily functions. Each Division and Department Director is responsible for the development and maintenance of their respective Emergency Management Plan and Procedures for each Division and Department, and performing such functions as may be required to effectively cope with and recover from any disaster affecting their respective areas of responsibility. Specifically, the following common responsibilities are assigned to each department listed in this plan. • Create an emergency plan for their division/department. • Incorporate the National Incident Management System(NIMS) principles into emergency plans. • Utilize National Incident Management System(NIMS) principles during daily operations. • Create and maintain a department "Calling Tree"for notification. • Establish division/department and individual responsibilities (as indicated in this plan); identify emergency tasks. • Work with other County divisions/departments to enhance cooperation and coordination, and eliminate redundancy. Divisions/departments having shared responsibilities should work to complement each other. • Establish education and training programs so that each division/department, and employee will know exactly where,when and how to respond. • Develop site specific plans for division/department facilities as necessary. • Train staff to perform emergency duties/tasks as outlined in the CEMP or individual division/department plans. • Identify, categorize and inventory all available division/department resources. • Develop procedures for mobilizing and employing additional resources. CEMP November 2007 BP IV-3 IV.RESPONSIBILITIES Monroe County, Florida • Ensure communication capabilities with the county EOCs. • Fill positions in the emergency organization as requested by the EOC Incident Command or Emergency Management Director, acting in accordance with this plan. • Prepare to provide internal logistical support to division/department operations during the initial emergency response phase. B. GENERAL RESPONSE RESPONSIBILITIES.(All Monroe County Departments.) 1. The following common responsibilities arc assigned to each division/department listed in this plan. • Upon receipt of an alert or warning, initiate notification actions to alert employees on assigned response duties. • As appropriate: - Suspend or curtail normal business activities. - Recall essential off-duty employees. - Send non-critical employees home. - Secure and evacuate departmental facilities. • As requested, augment the EOC's effort to warn the public through use of vehicles equipped with public address systems, sirens, employees going from door to door, etc. • Keep the EOC informed of field activities,and maintain a communications link to the EOC. • Activate a control center to support and facilitate department response activities, maintain events log, and report information to the EOC. • Report damages and status of critical facilities to the EOC. • If appropriate or requested, send a representative to the EOC. - During response and recovery phases of an incident, Division/Department Directors may be assigned by the County Administrator per the request of the EOC to serve in an Emergency Operations Center function not otherwise assigned during normal everyday operation. - ENSURE STAFF MEMBERS TASKED TO WORK IN THE EOC HAVE THE AUTHORITY TO COMMIT RESOURCES. • Coordinate with the EOC to establish protocols for interfacing with state and federal responders. • Coordinate with the EOC Public Information Officer before releasing information to the media. • Submit reports to the EOC detailing division/department emergency expenditures and obligations. 2. Additionally,Division/Department Directors will: • Be responsible for the call back of all personnel they intend to use in both their routine and assigned BP IV-4 CEMP November 2007 BASIC PLAN IV.RESPONSIBILITIES functions and directing such personnel where to report and their respective assignment. • Be responsible for the safety of records, files and equipment assigned to their respective divisions/departments. • Ensure that records are maintained upon the announcement of a"Watch"(i.e. Hurricane) or following a major disaster (i.e., tornado). These records are normally comprised of time sheets, supplies and equipment, and include expenses over and above normal operating expenses that are directly related to an incident or when the"Watch"is announced. • Ensure that activity logs are initiated as a matter of record upon announcement of a Hurricane "Watch" or following a major disaster. • Coordinate, where appropriate, to ensure that each of their facilities and buildings are secure before a disaster strikes. • Assign a safety coordinator for each division/department. C. SPECIFIC RESPONSIBILITIES BY COUNTY DEPARTMENT. Note: This Section provides a general summary emergency responsibilities. See Annex III, Emergency Functions(ESFs)for specific details and tasks. 1. Administrator,County. a. Airports b. Technical Services. C. Veterans Affairs. d. Website Communications. • Reports to the County Mayor. • Ensures participation of all relevant County divisions/departments in County disaster preparedness planning and operations. • Responsible for disaster preparedness needs in County capital budget improvement and planning. • Keeps County Commissioners and municipal officials informed of event progression. • Authorizes EOC activation. • Implements emergency policies. • Provides guidance to the EOC Incident Command. • Authorizes the issuance of protective action recommendations. a. Airports. • Provides personnel and equipment as needed. b. Technical Services. • Provides telecommunications and computer support during and after an emergency/disaster. • Provides for security and protection of current and historical computer records and equipment. • Confirms access to off-site computer and backup files to run critical applications, if necessary. • Advises all County Departments of actions to be taken to secure computer equipment. CEMP BP IV-5 November 2007 IV.RESPONSIBILITIES Monroe County, Florida • Assures priority restoration of communication functions and systems. • Provides GIS support to EOC operations. c. Veterans Affairs. • Provides personnel and equipment as needed. d. Website Communications. • Provides personnel and equipment as needed. 2. Attorney,County. • Advises on legal options for emergency operations, options for emergency operations, emergency powers of County government and procedures for invoking those measures. • Reviews emergency proclamations, agreements,contracts, and disaster related documents. • Advises Emergency Management Director and EOC Management during EOC operations, as requested. • Provides legal advice, assistance as required to County Departments. • Reviews and advises County officials on possible legal issues arising from disaster operations, if requested. • Advises County officials and department heads on record-keeping requirements and other documentation necessary for the exercising of emergency powers. • Reviews recovery contracts. 3. Budget and Finance Division. a. Office of Management and Budget(OMB). b. Purchasing. C. Grants. a. Office of Management and Budget(OMB). • Establishes and maintains a single cost center system whereby emergency/disaster costs are identified and accumulated for state and federal reimbursements. - Maintains accurate records of funds, materials, and man-hours expended as a direct result of the disaster. - Directs divisions/departments to keep accurate records separating disaster operational expenditures from day-to-day expenditures. Documentation will include: Logs, formal records and file copies of all expenditures,receipts,personnel time sheets. - Ensures that divisions/departments keep records of the name, arrival time, duration of utilization, departure time and other information relative to the service of emergency workers, as well as documentation of the injuries, lost or damaged equipment, and any extraordinary costs. • Assists divisions/departments with impending emergency purchasing procedures and maintaining records. • Ensures supply of vouchers,receipts,and other forms. • Establishes and maintains a system to meet finance, payroll and other payment obligations during emergency/disasters. • Provides for security and protection of records and equipment. • Coordinates financial relief efforts with state and federal agencies. BP IV-6 CEMP November 2007 BASIC PLAN IV.RESPONSIBILITIES • Coordinates reimbursement efforts with state and federal agencies. • Determines which administrative procedures may have to be suspended, relaxed, or made optional in the interest of protecting life or property. - Normal procedures which do not interfere with timely accomplishment of emergency tasks, will continue to be used. - Determines need to depart from "business-as-usual" and issue emergency administrative procedures as appropriate b. Purchasing. • Maintain a list of suppliers for supplies and equipment needed immediately in the aftermath of an emergency. • Establishes emergency purchasing procedures and coordinate emergency procurements. • Maintains records of emergency-related expenditures for purchases and personnel. • Assists divisions/departments with expediting emergency purchasing procedures and maintaining records. • Processes orders and facilitates emergency purchases. • Facilitates emergency contracting of goods and services. • Maintains records. c. Grants. • Provides personnel and equipment as needed. • Assists with damage assessment activities. • Assists with disaster grant applications for public and private emergency grant programs. 4. Clerk of County Courts. • Provides for the securing of County records. 5. Communications Department. • Emergency Support Function (ESF)duties include: Lead department for ESF#2. • Identifies communications facilities and resources available for use(800 MHz.,VHF Radios,etc.). • Advises on communications capabilities and limitations. • Ensures that the emergency communications section in the EOC is equipped with the appropriate voice and data equipment;Ensures necessary backup power generation. • Develops inventories of equipment, including telephone,radio and data. • Maintains list of radio frequencies;Develops frequency use procedures and protocols. • Determine condition, status of County communication systems. • Ensures EOC internal communications are adequate. Manages the emergency communications section in the EOC to include radio, telephone, repair crews, runners, amateur radio,backup resources,etc. - Prepares and implements the Incident Radio Communications Plan. - Ensures EOC Message Center establishment. - Sets up EAS system. Ensures all communication systems are installed and tested. - Establishes equipment accountability. - Provides technical information as required. Supervises Communications unit activities. CEMP BP IV-7 November 2007 IV.RESPONSIBILITIES Monroe County, Florida - Maintains records on all communications equipment. - Recovers equipment from released units. - Monitors all communications equipment transmissions, e.g., Traffic Center, Ham radio, Sheriff's Department,National Weather Service,Marine,Florida Department of Law Enforcement. • Establishes communications from EOC with operational units and field incident commanders. • Coordinates, acquire and deploys communications resources (RACES), equipment and personnel technicians to establish point-to-point communications as required. • Obtains, coordinates communication resources as requested by field Incident Commanders. 6. Community Services,Division of. a. Libraries. b. Social Services. • Emergency Support Function (ESF) duties include: Lead Department for ESF# 15. • Provides personnel and equipment as needed. • Develops and implements a volunteer management plan for coordinating the influx of volunteers offering their services in time of disaster. - Develops and implements procedures to solicit,register, screen,receive, and deploy volunteers. • Develops a County plan for the management of donations. - Develops and implements procedures for receiving, storing, sorting and distributing donated goods. - Solicits donations to meet known needs. - Provides instructions to donors of needed goods. - Establishes a facility to receive, sort, and distribute donated goods. • Coordinates all volunteer and donation activities with state ESF# 15. a. Libraries. • Responsible for the security and protection of the library facility and contents. • Provides assessment of damages to library assets. • Provides personnel and equipment as needed. b. Social Services. • Supports the distribution of food, water and other disaster goods and services. • Provides personnel and equipment as needed. 7. Divisions/Departments,All County. • See A and B, this section, General PREPAREDNESS and RESPONSE Responsibilities (All Divisions/Departments). • Provides personnel and equipment as needed. 8. Elected Officials. Responsible for the safety and protection of the people and property located within the County per County Code and Florida Statutes, Chapter 252. • Monitors situations and developments that would alter the normal functions of County government. • With the County Mayor, serves as the EOC "policy/executive group." BP IV-8 CEMP November 2007 BASIC PLAN IV.RESPONSIBILITIES • Ratifies agreements with state and federal disaster relief agencies, as required. 9. Emergency Services,Division of. a. Fire Rescue. b. Emergency Management. a. Fire Rescue. • Emergency Function (ESF)duties include: Lead department for ESF#4, ESF#9 and ESF# 10. • Coordinate all response operations for fire, search, rescue, emergency medical services and hazardous materials response. Emergency tasks to be performed include: - Fire prevention activities. - Fire detection and control. - Hazardous material and oil spill response. - Terrorist incident response. - Evacuation support. - Post-incident reconnaissance and damage assessment. - Fire safety inspection of temporary shelters. - Prepare and maintain fire resource inventory. - Coordinate emergency medical services. • Member of the Crisis Action Team. • Determines areas at risk and which public protective actions, if any, should be implemented. • Initiates evacuation orders when necessary. • Assists with evacuation operations. • Directs on-scene evacuations as a result of fire, hazardous materials spill, transportation accidents, etc., as necessary, whenever there is immediate threat to life and safety; Assists with other evacuation operations. • Orders"shelter-in-place"(hazardous material incidents). • Performs those support duties and functions required to assist County emergency operations as appropriate. • Recommends course of action including activation of the County Emergency Operations Center. • Coordinates initial public disaster assessment. Assists with transportation, damage assessment, information and planning, and mass care. • Stages and places vehicle and equipment resources in effective positions throughout the county as determined by the County Mayor, County Administrator and/or Emergency Management Director. • Provides personnel and equipment as needed. • Conducts inspections and enforces fire safety codes,regulations, and laws. b. Emergency Management. • Emergency Function(ESF) duties include: Lead department for ESF#5. • Responsible for the County's Emergency Management Program. • Develops and maintains the Monroe County Comprehensive Emergency Management Plan (CEMP). • Prepares and maintains a resource inventory. • Performs day-to-day liaison with municipal and state emergency management staff and other neighboring emergency management personnel. • Coordinates local planning and preparedness activities; Provides emergency preparedness information. CEMP November 2007 BP IV-9 IV.RESPONSIBILITIES Monroe County,Florida • Provides information on hazard mitigation. • Develops and presents emergency training programs. • Arranges appropriate training for local emergency management personnel and emergency responders. • Coordinates periodic emergency exercises to test the plan and training. • Member of the Crisis Action Team. • Recommends a declaration of emergency pursuant to County Ordinance and State Statutes. Informs the County Mayor, County Administrator and Sheriff of the reasons for the status of events requiring the declaration. • Coordinates requests for emergency assistance. • Plans, develops, maintains an emergency operations center (EOC) to include equipment, staffing, and operational procedures necessary for the management and control of emergency conditions. • Activates the EOC when required. • Develops incident action plans during EOC operations. • Provides coordination among local, state, federal,private and volunteer organizations. • Coordinates dissemination of emergency warning information; Disseminates emergency warning information from state and federal agencies; Disseminates warnings initiated at local government level. • Coordinates with businesses regarding emergency operations. • Coordinates the implementation of locally ordered and state ordered evacuations. • Identifies and publicizes shelter locations. • Develops system and forms for tabulating damage assessment. - Conducts damage assessment of public and private property to determine the extent of damage. - Activates, deploys damage assessment teams. - Receives,records and consolidates all damage reports. 10. Employee Services. a. Human Resources. b. Risk Management. a. Human Resources. • Establishes and staffs a personnel recruiting center for temporary labor after the emergency. • Provides information and assistance to County managers and supervisors regarding the County's personnel policies during emergencies. • Assists County departments by soliciting the appropriate human resources (temporary County hires or volunteers)to meet the needs identified by those departments. • Assists County departments to accomplish their mission during an emergency by maintaining a roster of available County employees in non-essential positions who can be assigned to perform tasks required in other departments. • Provides for employee psychological and other support through the County's Employee Assistance Program,or other programs that may be required. • Provides coordination for employees working the disaster, and for those who return following the event. • Coordinates efforts to provide shelter and mass care for County employees and their families. - Distributes information to employees regarding Red Cross and FEMA Individual Assistance Programs. BP IV- 10 CEMP November 2007 BASIC PLAN IV.RESPONSIBILITIES b. Risk Management. • Administers insurance and self-insurance programs and claims. • Notifies insurance carriers of damages. • Advises the County Mayor, County Administrator and Emergency Management Director on insured and uninsured damage losses and other like issues. Safety Department. • Staffs the EOC Safety Officer position. • Ensures deployed personnel work and reside in as safe and healthful environment as possible. • Establishes and maintains a visible safety and health presence at the disaster site and at all support sites, including mobilization centers. • Ensures constituency at incident sites with use of the Incident Command System (ICS) organizational structure and the inclusion of a qualified Disaster Safety Officer (DSO) as a member of the Command Staff. • Ensures safety and health activity is integrated into the operating routine of on-site command structures. • Identifies, investigates and coordinates abatement of safety and health problems. 11. Engineering,Division of. a. Engineering Services. b. Facilities Development. C. Utilities. • Support initial damage assessment of critical facilities to EOC. • Provides support for damage assessment activities. • Provides personnel and equipment as necessary. • Supports damage assessment of County facilities. • Provides engineering services for the temporary repair of critical facilities. • Administer and manage contracted services. 12. Growth Management,Division of a. Code Enforcement. b. Building. C. Planning. d. Marine Resources. • Develops system and forms for tabulating damage assessment. - Conducts damage assessment of public and private property to determine the extent of damage. - Activates,deploys damage assessment teams. - Receives,records and consolidates all damage reports. • Provides personnel and equipment as needed. • Determines the geographical and monetary extent of damage to public and private property. • Monitors environmental impacts to County resulting from disaster. • Makes available building plans and records for determination of public and business damages. • During recovery phase, provides land use and policy planning services. • Survey construction sites for control of debris hazards. CEMP BP IV- 11 November 2007 IV.RESPONSIBILITIES Monroe County,Florida • Coordinates emergency repair process and related building codes and standard procedures. • Provide personnel and equipment as requested. • Develops and administer emergency code and licensing standard. • Maintains pre-disaster maps, photos, and other documents. • Determines unsafe facilities. • Conducts inspections and enforces building safety regulations and laws. • Provides guidance for post-disaster mitigation and re-development opportunities. • Coordinates emergency permitting procedures. • Supports recovery and redevelopment planning. 13. Health Department. • Emergency Function(ESF) duties include: Lead department for ESF#8. • Coordinates health care during emergency situations. • Provides public health information and education. • Provides inspection of food and water supplies. • Develops emergency public health regulations and orders. • Supports collection, identification, and interment of deceased victims. • Coordinates the provision of disaster mental health services to disaster victims, emergency workers, and/or others suffering trauma due to the emergency incident/disaster. 14. Mayor,County. • Proclaims a State of Emergency when necessary. • Keeps the public informed during emergency situations (with the assistance of the Public Information Officer). • When necessitated by localized disaster, authorizes the evacuation of sections of the County to protect the lives of citizens. • Declares the County a disaster area and requests state and federal assistance. • Enters into agreements with the state and federal disaster relief agencies, as required. • Makes emergency policy decisions relative to in-progress emergency operations. • Authorizes the County Administrator to ensure appropriate orders. • Authorizes the County Administrator to execute agreements with federal and state relief agencies. • Interfaces with media; arranges for media briefings. • Coordinates activities with the Emergency Management Director. • Makes emergency policy decisions and issues executive orders related to an in-progress emergency operation. • In coordination and cooperation with the State of Florida Division of Emergency Management, supports the timely evacuation of citizens from any stricken or threatened area within the County, for the preservation of life or other disaster mitigation, response or recovery. • Orders the activation of the County EOC and emergency plans. • Responsible to the County Commission for the coordination and operation of all services of all county department and agencies. • Executes agreements with federal and state disaster relief agencies. • Authorizes return of population to evacuated zones. 15. Medical Examiner. • Implements and coordinates the County Mass Fatality Incident Plan. BP IV- 12 CEMP November 2007 BASIC PLAN IV.RESPONSIBILITIES • Establishes facility collection areas to facilitate recovery operations. • Identifies mass burial sites. • Protects the property and personal effects of the deceased. • Notifies relatives. • Establishes and maintains a comprehensive record keeping system for continuous updating and recording of fatality numbers. 16. Monroe County Television. • Supports public information bulletins and broadcasts. 17. 911 Dispatch(Police and Fire). • Establish communications with EOC with operational units and field Incident Commanders. 18. Public Works,Division of. a. Detention Facilities. b. Fleet Management. C. Facilities Maintenance. d. Roads and Bridges. e. Solid Waste Management. • Emergency Function(ESF)duties include: Lead department for ESF#3 and ESF#7. • Provides temporary repair of critical facilities. • Assesses damage to public facilities. • Provides specialized equipment to support emergency operations. • Provides EOC with updated comprehensive lists of County equipment. • Stages and places vehicles and equipment resources in effective positions throughout the community as determined by County Mayor, County Administrator and/or Emergency Management Director. • Coordinates the repair of County facilities. • Stores equipment and vehicles in a safe place. • Monitors recovery activities of privately owned utilities. • Provides transportation support. • Provides support for search and rescue activities. • Support initial damage assessment of critical facilities to EOC. • Provides support for damage assessment activities. Support debris clearance. • Supports evacuation and traffic control management. a. Detention Facilities. • Provides personnel and equipment as needed. b. Fleet Management. • Operates County fleet repair facility. • Provides motor fuels for all County vehicles and fuel driven equipment. • Stores equipment and vehicles in a safe place. • Provides EOC with updated comprehensive lists of County vehicles and equipment. CEMP BP IV- 13 November 2007 IV.RESPONSIBILITIES Monroe County, Florida • Provides personnel and equipment as needed. • Provides transportation support. • Ensures necessary backup power generation for fuel dispensing. • Supports Police and Fire Rescue operations. • Supports evacuation and traffic management activities. c. Facilities Maintenance. • Provides personnel and equipment as needed. • Secures County buildings by established priorities. • Coordinates with County Departments to establish a building priority list for the repair of buildings,electrical systems, air conditioning and heating units. • Determines unsafe facilities. • Provides damage assessments on County buildings to the EOC. d. Roads and Bridges. • Supports damage assessment. • Assesses damage to streets,bridges,traffic control devices, signage, and other public facilities. • Provides temporary repair of critical facilities. • Restores damaged roads and bridges and County signage. • Supports evacuation and traffic control management. • Provides specialized equipment to support emergency operations. • Develops and maintains a Debris Management Plan. • Provides debris clearance, restoration of facilities and areas as needed, and maintenance of County streets. • Coordinates emergency road clearance and removal of debris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. • Recommends disposal sites for debris; Coordinates debris collection and disposal. e. Solid Waste Management. • Coordinates continuation/resumption of trash and garbage collection throughout the County. • Oversees private waste haulers. • Provides personnel and equipment as needed 19. Salvation Army. • Emergency Support Function(ESF)duties include: lead department for ESF#6. • Performs emergency shelter and mass care planning. • Coordinates mass care (feeding, potable water, shelter, sanitation facilities, clothing, medicine, commodities) with Red Cross, churches, and other relief agencies and volunteer groups. • Coordinates special care requirements for disaster victims such as the aged, special needs individuals, and others. 20. School Board. • Emergency Function(ESF)duties include: Lead department for ESF# 1. BP IV- 14 CEMP November 2007 BASIC PLAN IV. RESPONSIBILITIES • Provides EOC with updated comprehensive lists of School Board vehicles and equipment. • Provides personnel and equipment as needed. • Supports evacuation activities. CEMP BP IV- 15 November 2007 IV.RESPONSIBILITIES Monroe County, Florida Blank Intentionally BP IV- 16 CEMP November 2007 BASIC PLAN V. Financial l ........... 2 /�� P / . ...... /NAM r r / Pr/���� /� I Ali ,"�Y�b, %��li>�i�lP�r"�✓J nr Monroe County, Florida Monroe County, Florida BASIC PLAN V.FINANCIAL MANAGEMENT Comprehensive Emergency Management Plan Basic Plan A. GENERAL. 1. During and after emergency/disaster events normal fiscal and administrative functions and regulations may need to be temporarily modified or suspended in order to support emergency operations in a timely manner. Additionally, if certain emergency costs can be documented, certain reimbursements from state and federal sources may be possible. 2. Municipalities must declare their State of Local Emergency prior to requesting and receiving county, State and/or Federal assistance. B. POLICIES. 1. All Monroe County Divisions and Departments will make every effort possible to assure the safety of cash, checks, accounts receivable,and assist in the protection of other valuable documents/records. 2. Divisions/Departments will designate personnel to be responsible for documentation of disaster operations and expenditures. Emergency expenditures will be incurred in accordance with existing Monroe County emergency purchasing procedures. 3. During the emergency operations, non-essential administrative activities may be suspended, and personnel not assigned to essential duties may be assigned to other departments to provide emergency support. 4. Each Division/Department will keep an updated inventory of its personnel, facilities, and equipment resources as part of their emergency plans and procedures. C. ADMINISTRATION. 1. Monroe County's financial management, in a disaster situation, is the responsibility of the Office of Management and Budget (OMB), and the Finance Department. These departments guide their activities according to their respective procedures and policies. Through the Resource Tracking System, which is part of the Incident Management System, the Planning Section Lead along with the Logistics Section Lead, will provide a daily account of the resources and personnel involved on the event, to the Finance Section Lead (OMB Director). Should the county become overtaxed by the nature of the event, the county will contact State DEM for assistance.Documentation is the key element in the reimbursement process. 2. During an emergency or disaster, administrative procedures may have to be suspended, relaxed, or made optional in the interest of protecting life or property. Divisions/Departments are authorized to take necessary CEMP BP V-3 November 2007 V.FINANCIAL MANAGEMENT Monroe County, Florida and prudent actions in response to disaster emergency incidents. Emergency Service/Public Safety officers have independent authority to react to emergency situations. 3. Normal procedures which do not interfere with timely accomplishment of emergency tasks, will continue to be used. Those emergency administrative procedures which depart from "business-as-usual" will be described in detail in department emergency and disaster policies, procedures, and instructions or in their incident action plan during an EOC activation. 4. Divisions/Departments are responsible for keeping records of the name, arrival time, duration of utilization, departure time and other information relative to the service of emergency workers, as well as documentation of the injuries, lost or damaged equipment,and any extraordinary costs. 5. All allocation and disbursements records affiliated with the emergency response activities must be maintained in conformity with State and Federal codes. Strict attention must be given to the maintenance of logs, records and file copies of all expenditures in order to provide clear accountability for reimbursement requests. 6. Monroe County employs a FEMA compatible daily activity report for the maintenance of force account labor and materials. All non-force account labor and materials are covered by competitive bid contract in accordance with Florida State Procurement laws. These arrangements have been promulgated in order to comply with the regulations set forth by the State and Federal government as criteria for recovery of funds under the Stafford Act. D. FISCAL. 1. Purchasing personnel shall facilitate the acquisition of all supplies, equipment, and services necessary to support the emergency response actions of authorized County personnel, divisions and/or departments. 2. When circumstances dictate, emergency response field personnel may be given purchasing authority after coordination with the County's Purchasing Division. A record of all purchases shall be reported to Purchasing in accordance with County purchasing policies. A complete and accurate record of all purchases, a complete record of all properties commandeered to save lives and property, and an inventory of all supplies and equipment purchased in support of the emergency response shall be maintained. 3. Though certain formal procedures may be waived, this in no way lessens the requirement for sound financial management and accountability. Divisions/Departments will identify personnel to be responsible for documentation of disaster costs and utilize existing administrative methods to keep accurate records separating disaster operational expenditures from day-to-day expenditures. Documentation will include: logs, formal records and file copies of all expenditures, receipts, personnel time sheets. Division/Department Directors will be held responsible for deviations from the emergency purchasing procedures. 4. A separate Emergency Operations Center (EOC) "Finance Section" may be formed to handle the monetary and financial functions during large emergencies and/or disasters. 5. Monroe County may qualify for reimbursement of certain emergency costs from state, federal disaster recovery programs. Monroe County may also collect damages from its insurance carriers. Successful documentation of expenditures will maximize the reimbursements and assistance that the County and its citizens will receive.All County divisions/departments and agencies are expected to include requirements for emergency fiscal record keeping in their emergency plans and procedures. BP V-4 CEMP November 2007 BASIC PLAN V.FINANCIAL MANAGEMENT E. LOGISTICS. 1. Departments responding to emergencies and disasters will first use their available resources. When this plan is implemented, the EOC becomes the focal point for procurement, distribution and replacement of personnel, equipment and supplies. Scarce resources will be allocated according to established priorities and objectives of the Incident Commander(s). 2. Logistics will be needed to support the field operations,the Emergency Operations Center(EOC)operations, and disaster victims. 3. All departments are expected to maintain an inventory of all non-consumable items, to include their disposition after the conclusion of the emergency proclamation. Items that are not accounted for, or that are placed in County inventory as an asset will not be eligible for reimbursement. F. INSURANCE. 1. Monroe County is Self-Insured. 2. Insurance coverage will be required by the federal government in the post disaster phase as per 44 CFR "subpart i".Information on the County's insurance policies will need to be available following a disaster. CEMP November 2007 BP V- V.FINANCIAL MANAGEMENT Monroe County, Florida Blank Intentionally BP V-6 CEMP November 2007 BASIC PLAN V1. References & Authorities yr, Monroe County, Florida Monroe County, Florida BASIC PLAN VI.REFERENCES & AUTHORITIES Comprehensive Emergency Management Plan Basic Plan � Itic . A. STATUTES,AUTHORITIES. I. Monroe County a. Monroe County Laws,Regulations, and Ordinances Manual, Volumes I and II. b. Comprehensive Emergency Management Plan. c. Division/Departmental Plans, SOPs. d. Local Mitigation Strategy (Annually). 2. State of Florida. a. Chapter 14,F.S.,Governor. b. Chapter 23,Florida Mutual Aid Act,as amended by Chapter 93-211,Laws of Florida. C. Chapter 90-6,Florida Administrative Code. d. Chapter 90-7,Florida Administrative Code. e. Chapter 125, County Government; Chapter 162, County or Municipal Code Enforcement; f. f. Chapter 161,Beach and Shore Preservation;Part III, Coastal Zone Preservation. g. Chapter 163,Intergovernmental Programs; Part I, Miscellaneous Programs. h. Chapter 166,Municipalities; and Chapter 553,Building Construction Standards. i. Chapter 187, State Comprehensive Plan. j. Chapter 252,Emergency Management. k. Chapter 380,Land and Water Management. 1. Chapter 870,Affrays,Riots,Routs,Unlawful Assemblies. 3. Federal. a. Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, allows for federal assistance through a Presidential Disaster Declaration. b. Public Law 93-288, as amended, which provides authority for response assistance under the Federal Response Plan, and which empowers the President to direct any federal agency to utilize its authorities and resources in support of state and local assistance efforts. C. Public Law 81-920, the Federal Civil Defense Act of 1950, as amended, provides a system for joint capability-building at the federal, state and local levels for all hazards. d. Public Law 93-234, Flood Disaster Protection Act of 1973, as amended, provides insurance coverage for all types of buildings. e. Public Law 99-499, Superfund Amendments and Reauthorization Act of 1986 (SARA), which governs CEMP November 2007 BP VI-3 VI.REFERENCES &AUTHORITIES Monroe County,Florida hazardous materials planning and right-to-know. f. Public Law 101-615, Hazardous Materials Transportation Uniform Safety Act (HMTUSA), which provides funding to improve capability to respond to hazardous materials incidents. g. Public Law 95-510, Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) as amended, which requires facilities to notify authorities of accidental releases of hazardous materials. h. Public Law 101 -549, Clean Air Amendments of 1990, which provides for reductions in pollutants. i. Public Law 85-256, Price-Anderson Act, which provides for a system of compensating the public for harm caused by a nuclear accident. j. Public Law 84-99 (33 USC 701n), Flood Emergencies, authorizing an emergency fund for flood emergency preparation, flood fighting and rescue operations, or repair and restoration of flood control works threatened or destroyed by flood. k. Public Law 91-671, Food Stamp Act of 1964, in conjunction with Section 412 of the Stafford Act, relating to food stamp distributions after a major disaster. I. Public Law 89-665 (16 USC 470 et seq),National Historic Preservation Act,relating to the preservation of historic resources damaged as a result of disasters. m. Stewart B. McKinney Homeless Assistance Act, 42 USC 11331-11352, Federal Emergency Management Food and Shelter Program. n. National Flood Insurance Act of 1968,42 USC 4001 et seq. B. ADMINISTRATIVE RULES. 1. State of Florida. a. Florida Department of Community Affairs Administrative Rules 9G-2, 6,7, 11, 12, 14, 16, and 17. b. Florida Department of Community Affairs Administrative Rules 9J-2 and 5. 2. Federal. a. 44 CFR Parts 59-76,National Flood Insurance Program and related programs. b. 44 CFR Part 13 (The Common Rule), Uniform Administrative Requirements for Grants and Cooperative Agreements. c. 44 CFR Part 206,Federal Disaster Assistance for Disasters Declared after November 23, 1988. d. 44 CFR Part 10,Environmental Considerations. e. 44 CFR Part 14, Audits of State and Local Governments. C. EXECUTIVE ORDERS. I. State of Florida. a. Executive Order No. 30-29, Disaster Preparedness. b. Executive Order 80-29 (Disaster Preparedness), dated April 14, 1980. c. Executive Order 87-57 (State Emergency Response Commission), dated April 17, 1987; as updated by Executive Order 093-242. 2. Federal. a. Executive Order 11988,Floodplain Management. b. Executive Order 11990,Protection of Wetlands. c. Executive Order 11795 dated 7/11/1974, as amended by Executive Order 11910,dated 4/13/1976. BP VI -4 CEMP November 2007 BASIC PLAN VI.REFERENCES &AUTHORITIES D. MEMORANDUMS OF UNDERSTANDING &MUTUAL AID AGREEMENTS. Note: Memorandums on file in Emergency Management. 1. American Red Cross, 2. Civil Air Patrol. 3. Department of Community Affairs. 4. Department of Health-Monroe County. 5. Robert Foley, D.V.M. 6. Immigration and Naturalization Service. 7. Florida Department of Law Enforcement, 8. Federal Emergency Management Agency(memorandum explaining MOU on file only). 9. Florida Keys Aqueduct Authority. 10. Florida Park Service. 11. Highlands County. 12. Key Largo Volunteer Fire Department. 13. Key West Police Department. 14. Lower Keys Medical Center. 15. Miami-Dade Public Health Trust. 16. Monroe County Sheriff's Office. 17. Mosquito Control. 18. Islamorada, Village of Islands. 19. City of Key Colony Beach. 20. National Oceanographic and Atmospheric Administration. 21. North Carolina Air Guard. 22. The Salvation Army. 23. Monroe County Social Services. 24. Strategic Metropolitan Assistance &Recovery Teams (SMART). 25. U.S. Navy, 26. Statewide Catastrophic Disaster Response and Recovery Mutual Aid Agreement, 27. City of Key West. 28. City of Layton. 29. Florida Fire Chief's Association. 30. City of Marathon. 31. Monroe County School Board. 32. Florida International University. 33, Florida Keys Electric Cooperative. 34. Country Health Associates. CEMP November 2007 BP VI"5 VI.REFERENCES & AUTHORITIES Monroe County, Florida Blank Intentionally BP VI -6 CEMP November 2007 BASIC PLAN V11. Attachments ..... Monroe County, Florida Monroe County, Florida BASIC PLAN VI1.ATTACHMENTS Comprehensive Emergency Management Plan Basic Plan , ° , . A. Primary/Support Matrix. B. Glossary of Terms, Acronyms. C. Declaration of Emergency Comparison of Florida Statutes. D. Monroe County Organizational Chart. CEMP November 2007 BP VII-3 VII.ATTACHMENTS Monroe County, Florida Blank Intentionally BP VII -4 CEMP November 2007 BASIC PLAN VII.ATTACHMENTS Attachment A ---------------- _--- —------- __----- ---------------------- Ali patio` iuui uiais, , uu�i -E TLV " ...,,� lk ..,.....mmu ,C"�, 1+� . tag "'" .. r �... Administrator • Technical Services S I I I .. . ... _ ., • Veterans Affairs f S • ions Website Communications m Communications of Mana e Department nt Office l �S Divisi on of Communit Services Z" I �� - ...Libraries • Social Services J� S S Division of Emergency Services F • ....., f�Y Fire Rescue S 1" S S S L Emergency Management Division of Engineering S l� Division of Growth Mana ement S � — I Division of Public Works I P S • Detention Facilities S • Fleet Mana ement S • Solid Waste Management S S Health Department �_ S P S M miner S t Television S Monroe Coun Medical Examiner m...... Sheriffs Office Sin;;, S " S School Board N _ S S S I L"" S �.. .. Alliance on Aging City of Key West S City of Key West Fire Department S S City of Key West Police Department S Fishermen's Hospital S „W Florida Department of Children S and Families ..... Florida Department of Corrections M Florida Department of Environmental Protection(DEP) Florida Department of Law Enforcement S m .., S CEMP November 2007 BP VII-S VII.ATTACHMENTS Monroe County, Florida ................................ ........................................................................ ........................... .......... ...............— ................... .......................... L4,geol."ICS �. � � : S Florida Department of Military Affairs Florida Department of S S. Transportation FDOT) S Florida Division of Forestry S Florida Fire Chief's Association S I'WAR ........................ ':.................. Florida Hi hwa Patrol(FHP) Florida Keys Aqueduct S Authority S ........... Florida Keys Electric S Coo erative ......................... Florida Keys Society For The Prevention Of Cruelty To Animals(SPCA) F7 A Florid ISP__nOAD _Y _ Florida National Guard(FLRd) S Florida Park Service Florida Power and Lig, Florida Wildlife Conservation S S (FWC) Habitat for Humanity S ..................... ................... Humane Animal Care n.......... S Islamorada Fire/Rescue S '-Joint Task Force 4 S Key Colony Beach Police 8 _PqaqT,ent(KCBPD) T._._.— Key Larg o S ----------- Key Largo Fire District Key L lynteer Ambulance S .,Keys Energy Services S _P Lower KM Medical Center S Marathon Fire/Rescue S _4 Mariner's Hospital ................................ ........... Miami Dade County Fire Rescue S 7 Na estval Air Station(�AS)Key S S W Ocean Reef Public Saf ety S S S HIS S (ORPS) Organized Fishermen of Florida S Project H.O.P.E. ................. Rural Health Network S Stand Up for Animals,i�c S State Fire Marshal S. .............. The American Red Cross J S S :.j The Salvation Army Tourist Deve!opment Council BPVII -6 CEMP November 2007 BASIC PLAN VII.ATTACHMENTS - -- .. �.. .... ............... _ .�. r n? U.S�c (E ental Protection S' A } United States Coast Guard (USCG} S S S United States Customs f =i S .w St s NAVY USN United State...... ... ...:.:.:. S . CEMP BP VII-7 November 2007 VII. ATTACHMENTS Monroe County, Florida Blank Intentionally BP VII -8 CEMP November 2007 BASIC PLAN VII.ATTACHMENTS Attachment B Agency. A division of government with a specific function offering a particular kind of assistance. In ICS, agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating(providing resources or other assistance). Agency Representative. A person assigned by a primary, assisting, or cooperating Federal, State, local, or tribal government agency or private entity that has been delegated authority to make decisions affecting that agency's or organization's participation in incident management activities following appropriate consultation with the leadership of that agency. Area Command (Unified Area Command). An organization established (1) to oversee the management of multiple incidents that are each being handled by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multi jurisdictional. Area Command may be established at an EOC facility or at some location other than an ICP. Available Resources.Resources assigned to an incident, checked in, and available for use, normally located in a Staging Area. Awareness. The continual process of collecting, analyzing, and disseminating intelligence, information, and knowledge to allow organizations and individuals to anticipate requirements and to react effectively. 1', ,: Catastrophic Incident.Any natural or manmade incident, including terrorism,that results in extraordinary levels of mass casualties,damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions. A catastrophic event could result in sustained national impacts over a prolonged period of time; almost immediately exceeds resources normally available to State, local, tribal, and private-sector authorities in the impacted area; and significantly interrupts governmental operations and emergency services to such an extent that national security could be threatened. All catastrophic events are Incidents of National Significance. Chain of Command. A series of command, control, executive, or management positions in hierarchical order of authority. Command Staff.In an incident management organization, the Command Staff consists of the Incident Command and the special staff positions of Public Information Officer, Safety Officer, Liaison Officer, and other positions as required, who report directly to the Incident Commander.They may have an assistant or assistants, as needed. Comprehensive Emergency Management (CEM). An integrated approach to the management of emergency programs and activities for all four emergency phases (mitigation, preparedness, response, and recovery), for all types of emergencies and disasters (natural, man-made, and attack), and for all levels of government (local, state, and Federal)and the private sector. CEMP BP VH-9 November 2007 VII. ATTACHMENTS Monroe County, Florida Comprehensive Emergency Management Plan (CEMP). Contains policies, authorities, concept of operations, legal constraints, responsibilities, and emergency functions to be performed. Agency response plans, responder SOPs, and specific incident action plans are developed from this strategic document. Consequence Management. Predominantly an emergency management function and included measures to protect public health and safety, restore essential government services, and provide emergency relief to governments, businesses, and individuals affected by the consequences of terrorism. The requirements of consequence management and crisis management are combined in the NRP. See also Crisis Management. COOP.Continuity of Operations Plan. Credible Threat. A potential terrorist threat that, based on a threat assessment, is credible and likely to involve WMD. Crisis Action Team (CAT). A flexible, supporting/coordinating service that could be: One person at home facilitating the coordination of personnel and resources to an incident scene; Several people convening in the Emergency Operations Center(EOC) or on-scene to assist the"Incident Manager"as needed. Crisis Management. Predominantly a law enforcement function and included measures to identify, acquire, and plan the use of resources needed to anticipate, prevent, and/or resolve a threat or act of terrorism. The requirements of consequence management and crisis management are combined in the NRP. See also Consequence Management. Critical Infrastructures. Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national economic security, national public health or safety, or any combination of those matters. Cultural Resources. Cultural resources include historic and prehistoric structures, archeological sites, cultural landscapes, and museum collections. Cyber. Pertaining to computers and their support systems, such as servers, routers, and switches, that support critical infrastructure. Damage Assessment. Estimation of damages made after a disaster has occurred which serves as the basis of the Governor's request to the President for a declaration of Emergency or Major Disaster. Defense Support of Civil Authorities (DSCA). Refers to Department of Defense (DOD) support, including Federal military forces, DOD civilians and DOD contractor personnel, and DOD agencies and components, for domestic emergencies and for designated law enforcement and other activities. Disaster. Any occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting from a Natural, Technological, and / or National Security incident, including but not limited to earthquake, explosion, fire, flood, high water, hostile military actions, hurricanes, landslide, mudslide, storms, tidal wave,tornado, wind-driven water, or other disasters. Disaster, Catastrophic. Although there is no commonly accepted definition of a catastrophic disaster, the term implies an event or incident which produces severe and widespread damages of such a magnitude as to result in CEMP BP VII - 10 November 2007 BASIC PLAN V11.ATTACHMENTS the requirement for significant resources from outside the affected area to provide the necessary response. A Catastrophic Disaster is defined as an event that results in large numbers of deaths and injuries; causes extensive damage or destruction of facilities that provide and sustain human needs; produces an overwhelming demand on State and local response resources and mechanisms; causes a severe long-term effect on general economic activity; and severely affects State, local,and private sector capabilities to begin and sustain response activities. Disaster,Maior.As defined under P.L. 93-288, any natural catastrophe, (including any hurricane,tornado, storm, flood, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. Disaster Analysis. The collection, reporting and analysis of disaster related damages to determine the impact of the damage and to facilitate emergency management of resources and services to the stricken area. Disaster Recovery Center (DRC). A center set up in the disaster area where individual disaster victims may receive information concerning available assistance, and apply for the programs for which they are eligible. Disaster Recovery Center will house representatives of the federal, state, and local agencies that deal directly with the needs of the individual victim. D & C.Direction and Control. Emergency. "Any aircraft crash, hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe which requires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major disaster."(PL 93-288);Any occasion or instance for which, in the determination of the Governor, state assistance is needed to supplement local efforts and capabilities to save lives and protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the state. Emergency Alert System (EAS). Formally the Emergency Broadcast System. Consists of broadcasting stations and interconnecting facilities that have been authorized by the Federal Communications Commission to operate in a controlled manner during emergencies. Emergency Function (EF).A functional area of response activity established to facilitate the delivery of City of Hialeah assistance required during the immediate response phases of a disaster to save lives, protect property and public health, and to maintain public safety. Emergency Management. The preparation for and the carrying out of all emergency functions, other than functions for which the military forces are primarily responsible, to minimize injury and repair damage resulting from disasters caused by enemy attack, sabotage, or other hostile action, or by fire, flood, storm, earthquake, or other natural causes, and to provide support for search and rescue operations for persons and property in distress; Organized analysis, planning, decision-making, assignment, and coordination of available resources to the mitigation of, preparedness for, response to, or recovery from major community-wide emergencies. Refer to local and state emergency legislation. Emergency Management Plans.Those plans prepared by federal, state and local governments in advance and in anticipation of disasters for the purposes of assuring effective management and delivery of aid to disaster victims, CEMP BP VII- 11 November 2007 VII.ATTACHMENTS Monroe County, Florida and providing for disaster prevention, warning,emergency response, and recovery. Emergency Operations Center(EOC).A protected site from which public officials issue warnings and exercise direction and control during an emergency 1 disaster. It is equipped and staffed to provide support in coordinating and guiding emergency/disaster operations. Emergency Protective Measures. Those efforts to protect life and property against anticipated and occurring effects of a disaster. These activities generally take place after disaster warning (if any) and throughout the incidence period. Emergency Public Information. Information disseminated primarily in anticipation of an emergency, or at the actual time of an emergency; in addition to providing information as such, frequently directs actions, instructs, and transmits direct orders.Includes rumor-control processes. Emergency Response Team (ERT). An interagency team, consisting of the lead representative from each Federal department or agency assigned primary responsibility for an ESF and key members of the FCO's staff, formed to assist the FCO in carrying out his/her coordination responsibilities. The ERT provides a forum for coordinating the overall Federal response, reporting on the conduct of specific operations, exchanging information, and resolving issues related to ESF and other response requirements. ERT members respond to and meet as requested by the FCO. The ERT may be expanded by the FCO to include designated representatives of other Federal Departments and agencies as needed. EmergencV Support Function ES Federal State). A grouping of government and certain private-sector capabilities into an organizational structure to provide the support, resources, program implementation, and services that are most likely to be needed to save lives, protect property and the environment, restore essential services and critical infrastructure, and help victims and communities return to normal, when feasible, following domestic incidents. The ESFs serve as the primary operational-level mechanism to provide assistance to State, local, and tribal governments or to Federal departments and agencies conducting missions of primary Federal responsibility. The State uses ESFs to provide assistance to local governments. Emergency Support Team (EST). An interagency group operating from the Federal Emergency Management Agency (FEMA) headquarters. The EST oversees the national-level response support effort and coordinates activities with the ESF primary and support agencies in supporting Federal response requirements in the field. Evacuation. Organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas. Exercise. Maneuver or simulated emergency condition involving planning, preparation, and execution; carried out for the purpose of testing, evaluating, planning, developing, training, and / or demonstrating emergency management systems and individual components and capabilities, to identify areas of strength and weakness for improvement of CEMP. F - Federal Assistance. Aid to disaster victims or state or local governments by federal agencies authorized to provide assistance under federal statutes. Federal Coordinating Officer (FCO).The Federal officer who is appointed to manage Federal resource support activities related to Stafford Act disasters and emergencies. The FCO is responsible for coordinating the timely delivery of Federal disaster assistance resources and programs to the affected State and local governments, CEMP BP VII - 12 November 2007 BASIC PLAN V11.ATTACHMENTS individual victims, and the private sector. Federal Hazard Mitigation Officer (FHMO). Person appointed by the FCO responsible for managing federal hazard mitigation programs and activities. Federal Interagency Hazard Mitigation Team (I-Team). Activated by the FHMO immediately following a Presidential Disaster Declaration, and made up of appropriate federal, state, and local government representatives to identify opportunities for hazard mitigation. Federal/State Agreement. The agreement signed by the Governor and the Regional Director of the Federal Emergency Management Agency, specifying the manner in which federal assistance will be made available for a Presidential Declaration of Emergency, Fire Suppression, or Major Disaster, and containing terms.and conditions consistent with applicable laws, executive orders, and regulations as the Administrator of FEMA may require. FEMA.Federal Emergency Management Agency. Florida Division of Emereencv Management (FDEM). A division of the State Department of Community Affairs.FDEM is responsible for the direction and control of a state response and recovery organization. Ftdita-Pearson Tornado Scale.Measures tornado strength. 416"it"111 NV114d's, FO 40-72 mph Light F1 73 112 mph Moderate F2 1.13 mph Considerable F3 158 mph Severe F4 207 -260 mph Devastating F5 261-318mph Incredible Governor's Authorized Representative (GAR). That person named by the Governor in the Federal 1 State Agreement to execute on behalf of the state all necessary documents for disaster assistance following the declaration of an emergency or a major disaster, including certification of applications for public assistance. Grantee.The state agency(DCA)that is eligible to receive federal dollars in a Presidential Disaster. - H Hazard.Any situation that has the potential for causing damage to life,property, and/or the environment. Hazard Mitigation. Any cost-effective measure which will reduce the potential for damage to a facility from a disaster event. Hazard Mitigation Grant Program. Federal government may contribute up to 75 percent of the cost of hazard mitigation measures which the President has determined are cost-effective and which substantially reduce the risk of future damage,hardship, loss, or suffering in any area affected by major disaster. (Stafford Act, Sec.404) Hazard Mitigation Plan. Section 409 of the Stafford Act requires the state and affected local governments to CEMP November 2007 BP VII- 13 VII.ATTACHMENTS Monroe County, Florida prepare a hazard mitigation plan that evaluates the natural hazards within the disaster area(s) and recommends appropriate measures to reduce the risks from future disasters. Hurricane, Tropical Storm Category 1-5. A large cyclone storm accompanied by high winds, extreme rainfall and storm surge. Category 1: 74 - 95 m.p.h. Category 2: 96 - 100 m.p.h. Winds: Category 3: 111 - 130 m.p.h. Category 4: 131 - 155 m.p.h. Category 5: > 155 m.p.h. Hurricane Advisory.A method for disseminating hurricane and storm data to the public every six(6)hours. Hurricane Eve. The relatively calm area near the center of the storm. In this area winds are light and sky often partly covered by clouds. Hurricane Season. The portion or the year having relatively high incidence of hurricane. In the Atlantic, Caribbean and Gulf of Mexico it is usually regarded as the period from June 1 through November 30. Hurricane Watch.An announcement for specific areas that a hurricane or an incipient hurricane condition poses a threat to coastal and inland communities. All people in the indicated areas should take stock of their preparedness requirements, keep abreast of the latest advisories and bulletins and be ready for quick action in case a warning is issued for their areas. Hurricane Warning. A warning that one or both of the following dangerous effects of a hurricane are expected in a specified coastal area in 24 hours or less: (a) Sustained winds 74 miles per hour (64 knots) or higher; (b) Dangerously high water or a combination of dangerously high water and exceptionally high waves, even though winds expected may be less than hurricane force. Incident.An occurrence or event, natural or human caused, that requires an emergency response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response. Incident Action Plan. An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods. Incident Commander IC . The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site. Incident Command Post (ICP}, The field location at which the primary tactical-level, on-scene incident command functions are performed. The ICP may be collocated with the incident base or other incident facilities and is normally identified by a green rotating or flashing light. BP VIE[ - 14 CEMP November 2007 BASIC PLAN VII.ATTACHMENTS Incident Command System (ICS). A standardized on scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating with a common organizational structure, designed to aid in the management of resources during incidents. ICS is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, or organized field-level incident management operations. Incident Management Team_(IMT). The Incident Commander and appropriate Command and General Staff personnel assigned to an incident. Incident Mideation. Actions taken during an incident designed to minimize impacts or contain the damages to property or the environment. Incident Period.For Emergencies or Major Disasters declared pursuant to PL 93-288, those days or parts thereof officially designated by the President or a representative as the dates upon which damages occurred. Individual Assistance.Financial or other aid provided to private citizens to help alleviate hardship and suffering, and intended to facilitate resumption of their normal way of life prior to disaster. Individual Assistance Officer. State Human Services officer designated to coordinate individual assistance programs. Infrastructure.The manmade physical systems, assets, projects, and structures,publicly and/or privately owned, that are used by or provide benefit to the public. Examples of infrastructure include utilities, bridges, levees, drinking water systems, electrical systems, communications systems, dams, sewage systems, and roads. Initial Actions.The actions taken by those responders first to arrive at an incident site. Initial Response.Resources initially committed to an incident. i Joint Field Office (JFO). A temporary Federal facility established locally to provide a central point for Federal, State, local, and tribal executives with responsibility for incident oversight, direction, and/or assistance to effectively coordinate protection, prevention, preparedness,response,and recovery actions.The JFO will combine the traditional functions of the JOC, the FEMA Disaster Field Office (DFO), and the JIC within a single Federal facility. Joint Information Center (JIC). A facility established to coordinate all incident-related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies should collocate at the JIC. Joint Information System (JIS). Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, timely information during a crisis or incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending, and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate CEMP November 2007 BP VII-15 VII.ATTACHMENTS Monroe County, Florida information that could undermine public confidence in the emergency response effort. Joint Operations Center (JOC). The JOC is the focal point for all Federal investigative law enforcement activities during a terrorist or potential terrorist incident or any other significant criminal incident, and is managed by the Senior Federal Law Enforcement Official (SFLEO). The JOC becomes a component of the JFO when the NRP is activated. LEPC: Local Emergency Planning Committee. A committee appointed by the State emergency response commission (SERC), as required by Title II of SARA, to formulate a comprehensive emergency plan to deal with Hazardous Materials for its district. (See SARA) Liaison Officer. A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies. Local Emergency. The duly proclaimed existence of conditions of a disaster or of extreme peril to the safety or health of persons and property within local jurisdictional boundaries.The emergency may be declared by a mayor or his/her designee and would normally be issued concurrent with a county declaration by the board of County Commissioners prior to requesting state and 1 or federal assistance. Local Government.Any county,city, village,town,district or other political subdivisions of the state,any Indian tribe or authorized tribal organization, and including any rural community or unincorporated town or village or any other public entity for which an application for assistance is made by the state or political subdivision thereof. N't Mitieation. Activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation measures are often developed in accordance with lessons learned from prior incidents. Mitigation involves ongoing actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes,floodplain buyouts, and analysis of hazard-related data to determine where it is safe to build or locate temporary facilities. Mitigation can include efforts to educate governments,businesses, and the public on measures they can take to reduce loss and injury. Mobilization. The process and procedures used by all organizations-Federal, State, local, and tribal -for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. Mobilization Center. An off-site temporary facility at which response personnel and equipment are received from the Point of Arrival and are pre-positioned for deployment to an incident logistics base, to a local Staging Area, or directly to an incident site, as required. A mobilization center also provides temporary support services, such as food and billeting, for response personnel prior to their assignment, release, or reassignment and serves as a place to out-process following demobilization while awaiting transportation. Monroe Count Emergency Operations Center EOC . A County facility that serves as a central location for the coordination and control of all county emergency preparedness and response activities. Multiagencv Command Center (MACC). An interagency coordination center established by Department of CEMP BP VII - 16 November 2007 BASIC PLAN VII. ATTACHMENTS Homeland Security (DHS)/J.S. Secret Service (USSS) during NSSEs as a component of the JFO. The MACC serves as the focal point for interagency security planning and coordination, including the coordination of all National Special Security Events (NSSES) related information from other intra-agency centers (e.g., police command posts, Secret Service security rooms) and other interagency centers (e.g., intelIigence operations centers,joint information centers). Multiasency Coordination. System.Provides the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration, and information coordination. The components of multiagency coordination systems include facilities, equipment, EOCs, specific multiagency coordination entities, personnel, procedures, and communications. The systems assist agencies and organizations to fully integrate the subsystems of NMS. MulMurisdictional Incident.An incident requiring action from multiple agencies that each have jurisdiction to manage certain aspects of an incident. In ICS, these incidents will be managed under Unified Command. Mutual Aid Aureement. Written agreement between agencies, organizations, and/or jurisdictions that they will assist one another on request by furnishing personnel,equipment, and/or expertise in a specified manner. N - National Disaster Medical System (NDMS). A coordinated partnership between Department of Homeland Security (DHS), Health & Human Services (HHS), Department of Defense (DOD), and the Department of Veterans Affairs established for the purpose of responding to the needs of victims of a public health emergency. NDMS provides medical response assets and the movement of patients to health care facilities where definitive medical care is received when required. National Hurricane Center (NHC). Located in Hialeah, the NHC maintains a continuous watch on tropical cyclones over the Atlantic, Caribbean, Gulf of Mexico, and the Eastern Pacific from May 15 through November 30. The Center prepares and distributes hurricane watches and warnings, and marine advisories for the general public. National Incident Management System (NIMS). A system mandated by Homeland Security Presidential Directive-5 (HSPD-5) that provides a consistent, nationwide approach for Federal, State, local, and tribal governments; the private sector; and NGOs to work effectively and efficiently together to prepare for,respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these as the ICS; multiagency coordination systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources. NRP.National Response Plan. PL.Public Law(federal). Preparedness. The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the CEMP BP VII- 17 November 2007 VII.ATTACHMENTS Monroe County,Florida operational capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous process involving efforts at all levels of government and between government and private-sector and nongovernmental organizations to identify threats, determine vulnerabilities,and identify required resources. Prevention. Actions taken to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions taken to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice. Principal Federal Official FO .The Federal official designated by the Secretary of Homeland Security to act as his/her representative locally to oversee, coordinate, and execute the Secretary's incident management responsibilities under HSPD-5 for Incidents of National Significance. Private Sector. Organizations and entities that are not part of any governmental structure. Includes for-profit and not-for-profit organizations, formal and informal structures, commerce and industry, private emergency response organizations, and private voluntary organizations (PVOs). Public Assistance Program. The program administered by FEMA that provides supplemental Federal disaster grant assistance for debris removal and disposal, emergency protective measures, and the repair, replacement, or restoration of disaster-damaged, publicly owned facilities and the facilities of certain private nonprofit organizations. Public Health. Protection, safety, improvement, and interconnections of health and disease prevention among people, domestic animals and wildlife. Public Information Officer (PIO). A member of the Command Staff responsible for interfacing with the public and media or with other agencies with incident related information requirements. Public Works. Work, construction, physical facilities, and services provided by governments for the benefit and use of the public. Public Facilit . Any flood control, navigation, irrigation reclamation, public power, sewage treatment and collection, water supply and distribution, watershed development, airport facility, non-federal aid street, road or highway, and any other public building, structure or system including those used exclusively for recreation purposes. - . R Rapid Response Teams (RRT).Teams comprised of trained individuals in specific fields(law enforcement,fire, public works, building officials, etc.). RRYs are organized from local governments when activated, operates under the state as an operating unit of the State Emergency Response Team. Recovery. The development, coordination, and execution of service- and site-restoration plans for impacted communities and the reconstitution of government operations and services through individual, private-sector, nongovernmental, and public assistance programs that: identify needs and define resources; provide housing and promote restoration; address long-term care and treatment of affected persons; implement additional measures for community restoration; incorporate mitigation measures and techniques, as feasible; evaluate the incident to BP VII - 18 CEMP November 2007 BASIC PLAN VII.ATTACHMENTS identify lessons learned; and develop initiatives to mitigate the effects of future incidents. Regional Director.Director of a Regional Office of the Federal Emergency Management Agency(FEMA). Resources. Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC. Response. Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of incident mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include: applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into the nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice. Saffir-Simpson Hurricane Scale.Measures hurricane strength. Winds: Category 1: 74 - 95 m.p.h. Category 2: 96 - 100 m.p.h. Category 3: 111 - 130 m.p.h. Category 4: 131 - 155 m.p.h. Category 5: > 155 m.p.h. SARA. Superfund Amendments and Reauthorization Act of 1986 (PL 99-499). Extends and revises Superfund authority (in Title I & II). Title III of SARA includes detailed provisions for community planning and Right-To- Know systems. SERC. State Emergency Response Commission, designated by the Governor, responsible for establishing hazardous material planning districts an appointing 1 overseeing Local Emergency Planning Committees. (See SARA) Situation Assessment. The evaluation and interpretation of information gathered from a variety of sources (including weather information and forecasts, computerized models, GIS data mapping, remote sensing sources, ground surveys, etc.) that, when communicated to emergency managers and decision makers, can provide a basis for incident management decision making. Situation Report.Initial impact,damage assessment report. Squall. A sudden increase of wind speed by at least 18 miles per hour (15 knots) and rising to 25 miles per hour (22 knots) or more, and lasting for at least one minute. Stafford Act ("Robert T. Stafford Disaster Relief and Emergency Assistance Act" P.L. 93-288, as amended). Provides authority for response assistance under the Federal Response Plan, and which empowers the President to direct any federal agency to utilize its authorities and resources in support of state and local assistance efforts. CEMP BP VII- 19 November 2007 V11.ATTACHMENTS Monroe County, Florida State Coordinatin Officer (SCO). The person appointed by the Governor for the purpose of coordinating state and local disaster assistance efforts with those of the federal government. State of Emergency.An emergency proclaimed as such by the Governor pursuant to state law. State Emergency Plan.As used in Section 201(b) of PL 93-288; that state plan which is designed specifically for state-level response to emergencies or major disasters and which sets forth actions to be taken by the state and local governments including those for implementing federal disaster assistance. (Known as the Comprehensive Emergency Management Plan or State Emergency Operations Plan) Execution of the State Comprehensive Emergency Management Plan is a prerequisite to the provision of federal assistance authorized by PL 93-288. State Hazard Mitigation Officer SHMO). State official responsible for coordinating the preparation and implementation of the State Hazard Mitigation PIan (pursuant to Section 409 of the Stafford Act) and implementation of the Hazard Mitigation Grant Program(pursuant to Section 404 of the Stafford Act), State Hazard Mitigation and Recovery Team (SHMART). Representatives from key state agencies, local governments, and other public and private sector organizations that influence development and hazard management policies within the state. State Wide Mutual Aid Agreement. A document, that when executed, provides political subdivisions of the State of Florida who become a party to the agreement are authorized under Chapter 252, Florida Statutes, to request, offer or provide assistance to any other signatory to the agreement if authorized by the SERC. Standard Operating Procedure (SOP). A ready and continuous reference to those roles, relationships and procedures within an organization which are used for the accomplishment of broad or specialized functions which augment the Comprehensive Emergency Management Plan; Set of instructions having the force of a directive, covering features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness, and implemented without a specific direct order from higher authority. Storm Surge. The high and forceful dome of wind driven rising tidal waters, sweeping along the coastline near where the eye makes landfall or passes close to the coast. Sustained Wind.The wind obtained by averaging observed value over a one minute period. . , . Terrorism. Any activity that (1) involves an act that (a) is dangerous to human life or potentially destructive of critical infrastructure or key resources; and (b) is a violation of the criminal laws of the United States or of any State or other subdivision of the United States; and(2) appears to be intended(a) to intimidate or coerce a civilian population; (b) to influence the policy of a government by intimidation or coercion; or(c)to affect the conduct of a government by mass destruction, assassination, or kidnapping. Tornado. A relatively short-lived local storm, that is composed of violently rotating columns of air that descend in the familiar funnel shape from a thunderstorm cloud system. Tornado Warning. Indicates a tornado has been sighted or is spotted on radar. Warnings will give the location of the tornado and the area immediately affected by the warning. Tornado Watch. Indicates that the weather conditions are favorable for a tornado to develop and that the sky should be watched. CEMP BP VII -20 November 2007 BASIC PLAN VII.ATTACHMENTS Tropical Cyclone. A non-frontal cyclone of synoptic scale, developing over tropical or sub-tropical waters and having a definite organized circulation. Tropical Depression. A tropical cyclone in which the maximum sustained surface wind in 38 miles per hour (33 knots) or less. Tropical Disturbance.A moving area of thunderstorms in the tropics. Tropical Storm. A warm core tropical cyclone in which the maximum sustained surface wind is in the range of 39 to 73 miles per hour(34-63 knots) inclusive. Tropical Storm Warning. A warning of sustained winds in the range of 39-73 miles per hour (34 to 63 knots) inclusive. Tropical Wave. A westward moving trough of low pressure embedded in the deep easterly current. It tends to organize low level circulation and may travel thousands of miles with little change in shape, sometimes producing significant shower and thundershower activity along its path. Title III (or SARA). The "Emergency Planning and Community Right-To-Know Act of 1986." Specifies requirements for organizing the planning process of the State and local levels for specified extremely hazardous substances; minimum plan content; requirements for fixed facility owners and operators to inform officials about extremely hazardous substances present at the facilities; and mechanisms for making information about extremely hazardous substances available to citizens. (42 USC annot., sec. 11001,et. seq.-1986) . (., -, Unified Command. An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command to establish their designated Incident Commanders at a single ICP and to establish a common set of objectives and strategies and a single Incident Action Plan. Urban Search and Rescue. Operational activities that include locating, extricating, and providing on-site medical treatment to victims trapped in collapsed structures. Weapon of Mass Destruction (WMD).As defined in Title 18, U.S.C. § 2332a: (1) any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or missile having an explosive or incendiary charge of more than one-quarter ounce, or mine or similar device; (2) any weapon that is designed or intended to cause death or serious bodily injury through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release radiation or radioactivity at a level dangerous to human life. CPMP BP VII-21 November 2007 VII.ATTACHMENTS Monroe County,Florida Blank Intentionally BP VII -22 CEMP November 2007 BASIC PLAN VIL ATTACHMENTS Attachment C A Declaration of Emergency Comparison Of Florida Statutes Chapter 252.38 (3) (Emergency Management) and Florida Statutes Chapter 870.043 (Law Enforcement-Affrays; Routs; Unlawful Assemblies) .....,. DECLARATION: DECLARATION: "State of Local Emergency". "State of Emergency". BY: BY: Does not say. Implied head of government. Specific. Either Mayor or Chief of Police. DURATION: DURATION: 7 days.Extended in 7 day increments. 72 hours maximum. Extension of 72 hours by resolution or ordinance. WHAT DOES IT DO: WHAT DOES IT DO: Authorizes City to request county and state Protects citizens from clear and present assistance and/or to invoke emergency related danger. mutual aid. SPECIFIC POWERS &AUTHORITIES: SPECIFIC POWERS &AUTHORITIES: To waive the procedures and formalities required AUTOMATIC EMERGENCY MEASURES by law to: PROHIBITS: • Performance of public work and taking • Exchange of any type of firearms or whatever prudent action necessary to ensure ammunition. the health, welfare and safety of the • Intentional display of firearms and community. ammunition. • Enter into contracts. 0Intentional possession of a firearm in a public • Incurring obligations. place except for law enforcement officers and • Employment of permanent or temporary military personnel. workers. DISCRETIONARY EMERGENCY MEASURES: • Utilization of volunteer workers. • Rental of equipment. • Establish curfews. • Acquisition and distribution with or without • prohibit sale or distribution of alcohol. compensation of supplies, materials and prohibit possession of alcohol in a public facilities. place. • Appropriation and expenditure of public • Authorizes closing of public places (with funds. exceptions). • Prohibits sale or the transfer of gas or other flammable or combustible liquids (except normal delivery). • Prohibit possession of portable containers of as, etc. in a public place. CEMP November 2007 BP VII-23 Monroe County, VIL ATTACHMENTS Florida Blank Intentionally CEMP BP VII -24 November 2007 BASIC PLAN VII.ATTACHMENTS Attachment D Sol] pill i,016, - 0 WIF :s i E • a 0 0 a o � �t CEMP November 2007 BP VII-25 VII.ATTACHMENTS Monroe County,Florida Blank Intentionally BP VII -26 CEMP November 2007 CEMP at* 0 Annvxl - .M'I. igati.on 11 f , b ,f ....... NEI"" Monroe County, Florida Monroe County, Florida ANNEX I.MITIGATION Comprehensive Emergency Management Plan Annex . Mitigation A. GENERAL. I. Mitigation efforts include activities that will prevent or reduce the impact of emergency/ disaster results on people, property and environment. Efforts include building codes, land use planning, training and education, structural and non-structural safety measures. Federal policies require a formal mitigation program implementation plan any time an area is subject of a Presidential Disaster Declaration and federal disaster monies are received. This program requires: • Working knowledge of related federal regulations,guidelines,reports. • Significant follow through for the duration of the recovery phase. • Ability to implement this structure during emergencies. • Ability to effectively manage the system during the response and recovery phases. 2. Philosophically,there are three things we can do to mitigate.We can: a. Act on the hazard(the cause of the emergency). b. Act on the people(the population effected by the emergency). C. Act on the interaction between the hazard and the people. 3. Mitigation activities may be undertaken before a hazard event or afterwards. Pre-event mitigation activities are highly desirable, since the period immediately following a hazard event is often a difficult one in which to make mitigation decisions. If put in place soon enough, these activities can sometimes reduce the damage caused by the next event. Also worth noting is mitigation can break the cycle of repeated destruction resulting from hazard events.Mitigation typically is a difficult,long-term task,but is well worth the effort. 4. Monroe County has a number of responsibilities involving the development and implementation of local Emergency Management Programs. Inherent in these efforts are initiatives which are intended to avoid or reduce(mitigate)the effects of the recognized hazards to which the County is vulnerable to. a. All County and Municipal Governmental Divisions/Departments and agencies are responsible for the development of the necessary plans with which they will perform such functions as may be required to effectively cope with and recover from, any natural disaster affecting their respective areas of responsibility(s). b. Primary, with reference to the coordination of Hazard Mitigation activities within Monroe County, are the Department of Emergency Management and the Growth Management Division (Building Department). CEMP ANNEXI-3 November 2007 Monroe County, I.MITIGATION Florida c. Monroe County and all of its Municipalities are participating members of the State Mutual Aid Pact. The comprehensive list of county, municipal, and organizational agreements for post disaster assistance is too lengthy to address in this document. The Monroe County Department of Emergency Management maintains a list of participants. d. Monroe County Emergency Management will be the primary agency with responsibility for identifying mitigation opportunities after an event. Damage Assessment Teams and reports, Human Needs Assessment Teams and reports, reports from emergency response agencies, unmet needs committee, and any other relevant sources will supply this information. This information will be compiled by ESF # 5. A Monroe County EM staff member will serve as liaison between ESF # 5 and Monroe County Growth Management, who will have direct oversight of all redevelopment activities. Through it's Long Term Redevelopment and Recovery Plan, Growth Management will identify and implement mitigation practices that are in accordance with the LMS, as well as State and Federal mandates. e. Mitigation activities in post-disaster situations will be handled through the Growth management Division and the Department of Emergency Management. B. LOCAL MITIGATION STRATEGY. 1. The LMS serves as a tool for directing ongoing efforts of the County to reduce community vulnerability to the impacts of identified natural and man-made hazards. The ultimate objectives of the LMS are: • Preservation of sustainability of life,health,safety and welfare; • Preservation of infrastructure, including power,water, sewer and communications; • Maintenance and protection of roads and bridges,including traffic signals and street signs; • Protection of critical facilities,including public schools and public buildings; • Preservation of property and assets; • Preservation of economy during and after disaster, including business viability; • Preservation and protection of the environment,including natural and historic resources. 2. Monroe County and its incorporated municipalities of the Village of Islamorada, City of Layton, City of Key Colony Beach, City of Marathon, and the City of Key West, undertook development of the Local Mitigation Strategy (LMS), 2005 Revision (dated November, 2005), because of its awareness that natural and man-made hazards, especially hurricane and flooding hazards, may affect many people and property. The LMS is a requirement associated with receipt of certain federal mitigation grant program funds administered by the Florida Department of Community Affairs and the Federal Emergency Management Agency. 3. The LMS revision was prepared to comply with the Florida Department of Community Affairs' requirements (Florida Administrative Code Chapter 9G-22) and the provisions of the federal Hazard Mitigation and Pre- Disaster Mitigation Programs (44 CFR Parts 201 and 206), and the Flood Mitigation Assistance Program (44 CFR 78.6). Communities and the non-profit organizations located in them must participate in the mitigation planning process that results in an adopted strategy that is approved by FEMA in order to qualify for certain federal mitigation funds. 4. In order to develop a unified LMS Plan, the Monroe County LMS Working Group was established pursuant to authorization by the Monroe County Board of County Commissioners (BOCC). It is through this working group, via the utilization of Interlocal Agreements with the incorporated areas of the Village of Islamorada, City of Layton, City of Key Colony, and the City of Key West, and Monroe County, that the necessary tasks will be formulated which will allow the development of the strategies on guiding principles, hazard CEMP ANN1 X C -4 November 2007 ANNEX I.MITIGATION identification and vulnerability assessment and mitigation initiatives. The LMS working group, representing a diversity of interests capable of identifying the specialized needs of Monroe County, has pre-identified the appropriate vulnerabilities and, through this, shall develop, through further meetings, the appropriate mitigation initiatives.Monroe County acts as a facilitator with each municipality in this plan's development. a. The work products resulting from the efforts of the LMS working group, and the subsequent evaluation of the collective and prioritized vulnerability assessment(s), while mutually interdependent, will determine the resulting local mitigation strategy and initiatives. Prioritization of these initiatives may determine the success of the mitigation application with regard to the attention gained from the Department of Community Affairs and the appropriate funding source(s). C. POLICY. 1. It is the policy of the Monroe County to support mitigation activities to eliminate or reduce disaster damages and to coordinate recovery efforts with long term development and hazard mitigation plans of the County. This is done a number of ways, including, but not limited to, the land use planning process and the enforcement of existing codes, enhancement of codes, and mitigation requirements in the permit process. Since mitigation efforts will not eliminate all disasters, the County shall endeavor to be as prepared as possible for a disaster. 2. Monroe County Divisions/Departments are encouraged to support mitigation efforts that fall within their respective missions. The County has a system of Boards and Commissions that have the ability to effectively address many mitigation issues. 3. It is the policy of Monroe County that County agencies will enforce all public safety mandates of the Monroe County Code to include land use management and building codes, and recommend to the Mayor/County Commission legislation required to improve the emergency readiness of the community. 4. Each County Division/Department Director shall become knowledgeable on mitigation issues and opportunities and develop departmental mitigation strategies that may apply to that department. D. MONROE COUNTY MITIGATION PROGRAMS AND DEPARTMENT RESPONSIBILITIES. 1. Details and further information is contained in the Monroe County Local Mitigation Strategy 2005 Revision. E. RECENT AND NEAR-TERM MITIGATION ACTIONS. 1. The County Local Mitigation Strategy identifies a list of current and future projects to be implemented as funding becomes available. Improving resistance to the impacts of hurricanes is routine in Monroe County. Many actions are not dependant on external funding but are part of the normal course of business and compliance with various regulations.As of mid-2005,the following characterize some of these activities: • Public Works is developing a work order system which will automate issuance of instructions for periodic hurricane inspections of County buildings and facilities. • The Key West Airport Authority is planning to replace a portion of the terminal, including a new tower. The facility must meet the wind resistance provisions of the Florida Building Code. • Engineering is preparing to issue a solicitation for study of revetments that protect the shorelines of various County properties. CEMP ANNEX I-5 November 2007 I.MITIGATION Monroe County, Florida • A Public Works facility is being planned for Rockland Key. It will be designed as an "essential facility,"which exceeds minimum design requirements for this type of building. • Some County buildings have been retrofitted under the State Shelter Retrofit Program. 2. The following County-initiated codes and resolutions evidence other specific strategies incorporated into the mitigation efforts of Monroe County: • Hurricane Shutter Requirements: Monroe County Ordinance 004-1990, effective 3/22/90, mandates the use of hurricane shutters on all new construction and substantial improvements to all structures (except RVs and Mobile Homes); • Special Structure Requirements: Monroe County Resolution 236-1994, adopted 7/21/94, requires all Florida Keys Community College buildings be constructed to withstand a Category 5 hurricane; • Monroe County Resolution "121"-2003, adopted 8/20/03, requires that all new, habitable buildings of 2,000 square feet or more (constructed for use by Monroe County) be constructed to withstand a Category 5 hurricane. This translates to the use of a 170-mph "fastest mile" wind speed, pursuant to ASCE standard#7; Design Wind Speed: As of March 1, 1986, all construction within the coastal building zone shall meet minimum standards for construction in this area: In accordance with s. 1205 of the 1986 revisions to the 1985 Standard Building Code, The Florida Coastal Barrier Act (FS 161.55), using a fastest mile-wind velocity of 110 mph except for the Florida Keys which, according to ASCE 795 minimum wind speed, equates to a 130 mph fastest mile. 3. Hazard Studies and Mapping. • Emergency Management works to develop maps showing repetitive loss, historical flooding and HazMat sites,flood zone maps,and other information. • GIS has also developed maps of public facilities for disaster recovery. 4. Other Pre-disaster Mitigation Strategies. • Emergency Management will work with County Divisions/Departments and the Florida Department of Community Affairs/Division of Emergency Management to identify potential mitigation projects that will reduce future damage and expenditure of disaster recovery funds. • Monroe County will establish project funding priorities and will make application to state and federal funding sources. Should an award be received, Monroe County will establish procedures and adhere to state,federal guidelines in the use of the funds. F. FEDERAL,STATE AND REGIONAL GOVERNMENTAL ENTITIES. 1. The federal, state and local entities that perform hazard mitigation functions are almost too numerous to name. However, some of the more prominent ones are the Federal Emergency Management Agency (FEMA), the Environmental Protection Agency (EPA), the Occupational Safety and Health Administration (OSHA), U. S. Army Corps of Engineers (USACE), Natural Resources Conservation Service (NRCS), ANNEX I -6 CEMP November 2007 ANNEX I.MITIGATION Florida Department of Community Affairs (DCA), Florida Department of Transportation (FDOT), South Florida Water Management District(SFWMD)and many more. 2. The government entities which are located in and affect Monroe County and its municipalities that perform hazard mitigation functions are varied and represent all levels of government; federal,state,county and local. 3. The Federal Emergency Management Agency has funded hundreds of hazard mitigation projects following Hurricane Andrew and to a lesser extent following the 1993 March windstorm or"Storm of the Century,"the February, 1998 "Groundhog Day" storms and more projects have been implemented following Hurricane Irene in 1999 and the October 3, 2000 floods (pre-Tropical Storm Leslie), the tornados of March 27, 2003, the hurricanes of 2004 (Charley, Frances, Ivan and Jeanne) and most recently: Katrina, Rita and Wilma. FEMA also delves deeply into mitigation as administrator of the National Flood Insurance Program. 4. The U. S. Army Corps of Engineers is responsible for restoration and re-nourishment of most of the county's beaches and maintenance of the Intercoastal Waterway. 5. The United States Forestry Service and the Florida Division of Forestry both keep fire trails and fire breaks open, conduct controlled or prescribed burns and assist with debris clearance, all of which mitigate and facilitate fire control by keeping fuel levels low. 6. The Florida Department of Environmental Protection oversees considerable flood plain management and also controls the state park system within Monroe County. State parks are vulnerable to hurricanes and storm surge because of their locations. 7. The Florida Department of Transportation must be a major participant in any mitigation endeavors undertaken throughout the county. The FDOT is responsible for US I and the Counties 42 bridges. 8. The Florida Department of Community Affairs, Division of Emergency Management's Recovery and Mitigation Section works to reduce long term risk associated with disasters. Assistance for recovery is provided through the federal infrastructure assistance, human services assistance, and the hazard mitigation grant program. The Flood Mitigation Assistance Program is administered by this Section. 9. The Florida Division of Emergency Management's Preparedness and Response Section provides educational,raining and exercise opportunities to communities-throughout the State. 10. The Florida Division of Emergency Management's Compliance Planning and Support Section reviews county emergency management plans to insure consistency. 11. The Florida Housing and Community Development Division administers the local mitigation strategy program through the Long Term Redevelopment Section as well as the mitigation Showcase Community Project. Provides a resource identification mechanism for mitigation projects through it's web site. Encourages residential mitigation by the Residential Mitigation Construction Program and Incentives Committee. Promotes business mitigation activities by the Open for Business Project. May provide Community Development Block Grants(CDBG)and other sources of funding for mitigation projects. 12. The Florida Department of Insurance acts as a liaison between the insurance industry and the residents and businesses within Broward County. Provides information and educational tools to citizens about current insurance issues. 13. The Florida Division of Historic Resources promotes protection of historical structures and sites. Provides CEMP ANNEXI-7 November 2007 I.MITIGATION Monroe County, Florida grants for the preservation and protection of designated historical sites and provides historical information. G. FEDERAL MITIGATION. 1. Federal government mitigation programs are numerous, varied, and are often hazard specific. Funding to local government varies. A Presidential Declaration will require mitigation planning as a requirement of receiving federal assistance. 2. The Disaster Mitigation Act of 2000(DMA 2000). • On October 30, 2000, the President of the United States signed into law the Disaster Mitigation Act of 2000 (Public Law 106-390) to amend the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988. This new legislation reinforces the importance of pre-disaster mitigation planning to reduce the Nation's disaster losses, and is aimed primarily to control and streamline the administration of federal disaster relief and mitigation programs. • The rules and regulations governing the implementation of the Act are still being developed, but are scheduled to become final soon. Most significant to state and local governments are the amendments to Sections 203 (Pre-Disaster Hazard Mitigation)and 322(Mitigation Planning)of the Stafford Act. • Section 203 establishes a "National Pre-Disaster Mitigation Fund" in order to carry out a program that will "provide technical and financial assistance to States and local governments to assist in the implementation of pre-disaster hazard mitigation measures that are cost-effective and designed to reduce injuries, loss of life, and damage and destruction of property, including damage to critical services and facilities under the jurisdiction of the States or local governments." • Section 322 provides a new and revitalized approach to mitigation planning by specifically doing the following: — Establishes a new requirement for local and tribal mitigation plans; — Authorizes up to seven percent of the Hazard Mitigation Grant Program (HMGP) funds available to a state to be used for development of state, local and tribal mitigation plans; and — Provides for states to receive an increased percentage of Hazard Mitigation Grant Program (HMGP) funds (from 15 percent to 20 percent) if, at the time of the declaration of a major disaster, they have in effect an approved State Mitigation Plan that meets the factors in the law. • Sections 404 and 406 of the Disaster Relief and Emergency Assistance Act Funding Programs are project specific. 3. Compliance with the Hazard Mitigation Grant Program (HMGP), as authorized by Section 404 of the Stafford Disaster Relief and Emergency Assistance Act, to be regarded as a "pre-disaster funding source", requires a different set of conformance requisites than Section 406, The FEMA Infrastructure Assistance Program, to be identified as a "post-disaster funding source". There is, within these programs, a set of established procedures required to maintain particular cost/benefit ratio standards. The alternative to application to specifically Section 404 or 406 is the "Enabling Act", which would allow the consideration of funding additional measures not required by applicable codes and standards, which will enhance a facility's ability to resist similar damage in future events. • The Federal Emergency Management Agency is currently in the rule making process of setting and issuing planning criteria indicators for local and tribal mitigation plans. However, in order to qualify for CEMP ANNEX I -8 November 2007 ANNEX I.MITIGATION state public assistance mitigation funding, local governments in Florida are currently required to meet the FEMA's Interim Criteria for Local Hazard Mitigation Plans per DMA2K. H. POST DISASTER. 1. Hazard Mitigation Reports. • When the President makes a Disaster Declaration, the Disaster Relief Act of 1974, Section 409, as amended, sets forth certain conditions for receiving any federal disaster loans or grants, specifically that mitigation measures will be taken to prevent such damages from reoccurring. The ability of Monroe County to comply with these requirements will depend on manpower requirements and funding availability. • Monroe County will use the Disaster Declaration to highlight geographic and subject areas (infrastructure,human services,mitigation)that need further addressing. 2. Interagency Hazard Mitigation Team. • An Interagency Hazard Mitigation Team is established consisting of representatives from federal, state, and local government. The Florida Department of Community Development will assist Monroe County Emergency Management in coordinating efforts and selecting Monroe County mitigation team members during Presidentially declared disasters. • The role of the Monroe County provides local coordination and to identify geographic areas for survey tours. • The Interagency Hazard Mitigation Team prepares three reports at different time intervals after the disaster to document mitigation needs, recommendations for actions, and progress on mitigation activities to reduce future impacts in the disaster area. The Federal Emergency Management Agency (FEMA) provides guidance for these reports through the Florida Division of Emergency Management after a Presidential Declaration of Disaster. 3. Mutual Aid. • Monroe County is a signatory to the State of Florida, Division of Emergency Management, state-wide "Mutual Aid Agreement. 4. Long-term Redevelopment. • A local task fofce will be established to guide long-term redevelopment. • Monroe County will establish new procedures and policies as required to ensure compliance with state and federal requirements. • Monroe County will work closely with the Florida Department of Community Affairs/Division of Emergency Management in preparing a post-disaster redevelopment plan. 1. COORDINATION OF MONROE COUNTY'S PLANS,PROCEDURES AND RULES. 1. General: CEMP November 2007 ANNEX I-9 I.MITIGATION Monroe County, Florida a. It is the policy of Monroe County that it's Emergency Management, Planning & Development, and Community Redevelopment plans, procedures, and rules be coordinated and integrated to provide a united and efficient mitigation approach to hazards, vulnerabilities and risks associated with disasters and re-development as well as pre-disaster planning. When one plan is updated, the others shall be reviewed and updated as appropriate. b. Four(4)Monroe County Plans provide the framework for effective mitigation: • Comprehensive Emergency Management Plan. • Local Mitigation Strategy. • Comprehensive Plan. • Post Disaster Redevelopment Plan. b. County Divisions/Departments responsible for any of the four plans shall become familiar with all the plans and meet regularly to insure each plan is coordinated with the others and updated when necessary. C. The County's hazard mitigation and post-disaster redevelopment policies should be re-evaluated whenever significant new information is available concerning a hazard exposure, vulnerability, and risks. Disaster experience may dictate a need to re-assess disaster recovery and redevelopment operational procedures and policies as well as hazard mitigation and post-disaster redevelopment policies. 2. Comprehensive Emergency Management Plan(CEMP): Chapter 252,F.S. a. The Comprehensive Emergency Management Plan provides guidance in mitigating, preparing for, responding to, and recovering from emergencies and disasters threatening life or property within the Monroe County. See Basic Plan, Section I, Introduction, for a full discussion of the purpose or the CEMP. b. The CEMP supports hazard mitigation in the County but is geared towards emergency operations. The Mitigation Annex of the CEMP supports the Monroe County-wide Local Mitigation Strategy (LMS Plan). C. The CEMP cross-references and supports the County LMS Plan. Hazards and Vulnerability Analysis from the LMS is coordinated into the CEMP Basic Plan, Section H, Situation. 3. Local Mitigation Strategy Plan(LMS): Stafford Act a. The purpose of the Monroe County Local Mitigation Strategy (LMS) is to develop and execute an ongoing unified strategy for reducing the community's vulnerability to identified natural, technological and societal hazards. The strategy provides a rational, managed basis for considering and prioritizing hazard-specific mitigation options and for developing and executing sound, cost-effective mitigation projects. The LMS also provides a basis for justifying the solicitation and use of local, state, federal and other monies to support hazard mitigation projects and initiatives. b. Florida's regulations governing administration for federal Hazard Mitigation Grant Program (HMGP) funds require that the county-wide LMS be updated annually to incorporate changes in any of the following(9G-22.004(4)(e)F.A.C.): CEMP ANNEX I -10 November 2007 ANNEX I.MITIGATION • Hazard assessment. • Mitigation Project Priority List. • Critical facilities list. • Repetitive loss properties list. • Mapping. C. The county-wide LMS Plan must be updated and re-approved every 5 years as do any contracts issued by the state Department of Emergency Management (DEM) or the Department of Community Affairs (DCA) for revisions to the LMS to meet federal Disaster Mitigation Act 2000 criteria. The state's criteria for county CEMPs, however, require that LMSs be revised coincident with Monroe County's CEMP (every 4 years). Differing update requirements make it vitally important that Monroe County be a regular and active participant in the county-wide LMS program and familiar with Monroe County's CEMP. d. The LMS includes an objective that supports the development of the County's CEMP and promotes consistency with that and other County plans and procedures. e. For the LMS to be effective in the decision-making process of growth management, its objectives and policies must be integrated into the County's Comprehensive Plan. 4. Comprehensive Plan: Chapter 163,F.S., and Rule 9J-5,F.A.C. a. Monroe County's Comprehensive Plan is a State mandated planning document that can be considered the County's growth management blueprint for the future. It contains goals, objective and policies in various elements such as future land use, housing and transportation. The purpose of Monroe County's Land Development Code is to implement the Comprehensive Plan by guiding orderly growth development and protecting, promoting and improving the public health, safety, comfort, order, appearance, convenience and general welfare of the community. The Comprehensive Plan provides the Iegal framework to enforce land use and development regulations that can decrease the County's vulnerability to disasters. b. The Comprehensive Plan serves as the basis for land development regulations, zoning, major capital expenditures, and other initiatives to achieve the County's goals and objectives. Florida's 1985 growth management legislation (Chapter 163.3161 et seq., Florida Statutes) requires all counties and municipalities to adopt Comprehensive Plans and to submit those plans to the state Department of Community Affairs (DCA) for approval. Because of this formal legal standing and the central role of the Comprehensive Plan in day-to-day decision making, successful reduction in a community's vulnerability to natural hazards can most effectively be achieved where hazard mitigation goals, objectives, and policies are fully integrated into those sections of the Comprehensive Plan that guide land development and capital facilities planning. C. Hazard mitigation projects identified by the hazards and vulnerability analyses in the CEMP and LMS could and should be addressed in the County's 5-Year Schedule of Capital Improvements section of the Comprehensive Plan. 5. Post-Disaster Redevelopment Plan(PDRP): Chapter 163,F.S., and Rule 9J-5,F.A.C. a. In Florida, the Post-Disaster Redevelopment Plan (PDRP), pursuant to requirements governing the coastal management element of the Comprehensive Plan, guides post-disaster reconstruction and redevelopment. The PDRP may also be a post-disaster operations plan that overlaps substantially with CEMP November 2007 ANNEX I-11 I.MITIGATION Monroe County, Florida the Recovery Annex of the CEMP. The PDRP has the greatest utility in implementing hazard mitigation initiatives during redevelopment and reconstruction. b. The PDRP is not directly concerned with evacuation clearance or sheltering, which are disaster response rather than recovery activities. However, PDRP policies that result in reductions in development within hurricane evacuation zones may serve to reduce evacuation clearance times. C. PDRP policies may address making structures more resistant to natural hazard forces by establishing policies for determining damage thresholds damage thresholds beyond which private structures must be rebuilt to current or newly-adopted building codes. They also may address removal, relocation, or structural modification of public facilities and infrastructure to make them more resistant. d. PDRP policies also concern managing the redevelopment of property damaged by natural hazard disasters including policies governing redevelopment of repetitively damaged properties. C. No direction is provided under state laws or regulations concerning the timing or procedures that should be followed for reviewing and updating the PDRP. It is the policy of Monroe County that the PDRP should be revised in concert with major revisions to its two principal source documents: the CEMP and the Comprehensive Plan. J. REFERENCES AND AUTHORITIES. 1. Federal. a. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, P.L. 93-298 as amended (The Stafford Act) is interpreted by Title 44 of the Code of Federal Regulation(44 CFR) and governs FEMA and emergency management and sets forth the federal concepts for hazard mitigation. It also defines the Coastal Barriers Resources Act (44 CFR 206 subpart J) and describes floodplain and environmental management (Parts 9 and 10). The Disaster Mitigation Act of 2000 (DMA-2K) has also redefined much of this and those changes have been incorporated into this document. b. The National Flood Insurance Program (NFIP) and the Community Rating System (CRS) FLA-15, July 1996, sets up a community rating system for flood insurance offering incentives for communities and credits for eighteen floodplain management activities. C. FEMA. Flood Insurance Study and flood Insurance Rate Maps for Monroe County, Key West, Key Colony Beach,Layton,Islamorada, and Marathon,Washington D.C. d. FEMA.Multi-Hazard Mitigation and Risk Assessment. Washington D.C. Online at http://www.fema.gov/mit/tsdlft—mhira,htm. e. National Fire Code, 1993 and NFPA 101 Life Safety Code define uniform fire safety standards adopted by rule by the State Fire Marshal. f. Title 15 of the Code of Federal Regulations, which defines the Coastal Zone Management Act (15 CFR Parts 923 and 930). g. Title 40 of the Code of Federal Regulation which defines the National Environmental Policy Act including such mitigation measures as included in the National Emission Standards for Hazardous Air Pollutants (Part 61), Toxic Substances Control Act(Part 763), the Resource Conservation and Recovery ... _... .. .. . ANNEX I -12 - CEMP November 2007 ANNEX I.MITIGATION Act and CERCLA(the Superfund). h. Title 29 of the Code of Federal Regulations that defines the Occupational Safety and Health Act containing many hazard mitigation measures. i. Presidential Decision Directives 39 and 62 are the authorities directing the development of terrorism response. 2. State. a. State of Florida laws which are pertinent to hazard mitigation include: • Chapter 161—Beach and Shore Preservation • Chapter 255—Public Property and Public Buildings • Chapter 373—Water Resources • Chapter 403—Environment Controls b. The South Florida Water Management District provides guidelines that control the canal network within Monroe County and its municipalities. a South Florida Fire Prevention Code, 1992-93 (adopted by the County Commission) defines standards for fire prevention and allows controlled burns as mitigation. d. Florida State Publication "The Local Mitigation Strategy: A Guidebook for Florida Cities and Counties". 3. County. a. Board of County Commission Resolutions. • 305-2005,which adopts the 2005 Revised Local Mitigation Strategy for Monroe County. • Year 2010 Comprehensive Plan: Policy Document. • Year 2010 Comprehensive Plan: Technical Document. • Comprehensive Emergency Management Plan,October,2006. 4. Municipalities. a. The Basic Emergency Management Plan sets forth the procedure for all activities of the municipality before,during and after emergencies. b. A Stormwater Management Plan, which is focused on flood-related hazards and defines the relevant mitigation goals, evaluates appropriate and feasible mitigation measures and prioritizes such measures into an Action Plan for systematic implementation. C. A Floodplain Management Plan. All cities within the county should establish a floodplain management plan in order to participate in the Community Rating System. NFIP has stated that the Local Mitigation Strategy,may serve as a floodplain management plan for its participants. d. A Comprehensive Land Use Plan controlling growth and development within the municipality. CEMP ANNEX I-13 November 2007 I.MITIGATION Monroe County, Florida 5. Municipal Resolutions. a. City of Key Colony Beach Resolution No.2005-06. Adopting the Multi-Jurisdictional Local Mitigation Strategy as an official plan of the City. b. City of Marathon Resolution 2005-102 No. Adopting the Multi-Jurisdictional Local Mitigation Strategy as an official plan of the City. C. City of Layton Resolution No. 2005-08-02. Adopting the Multi-Jurisdictional Local Mitigation Strategy as an official plan of the City. d. City of Key West Resolution No. 05-287. Adopting the Multi-Jurisdictional Local Mitigation Strategy as an official plan of the City. C. Islamorada, Village of Islands Resolution No. 05-10-59. Adopting the Multi-Jurisdictional Local Mitigation Strategy as an official plan of the City. ANNEX 1 -14 - CEMP November 2007 CEMP Annex 11 - Preparedness 1611, N,W If "ImpINII el r rE V��f 7� Monroe County, Florida Monroe County, Florida ANNEX II. PREPAREDNESS C Comprehensive Emergency Management Plan Annex 11 . . 1,1, P1 ,I PAREONE!"SS, A. GENERAL. 1. The Monroe County Comprehensive Emergency Management Plan (CEMP) contains Divisional and De- partmental emergency responsibilities and tasks, which translate to actions found within the CEMP's "Emer- gency Support Function (ESF)" schedule and within each division/department's emergency plans and standing operational procedures. Monroe County Divisions and Departments having emergency/disaster re- sponsibilities will need to educate, train, and equip their personnel to insure that planned responsibilities be- come reality. Further, emergency preparedness education programs for the general public will reduce disas- ter demands.An informed general public will also be more self reliant. B. POLICIES. 1. Each division/department will budget for adequate training on such topics as necessary to ensure that they and their personnel are prepared to carry out their stated responsibilities and tasks. 2. Monroe County Emergency Management formalizes and maintains the majority of applicable emergency plans and standard operating procedures. Additionally, DEM maintains various supportive documents appli- cable to diverse county agencies and departments for their utilization. 3. Monroe County Emergency Management conducts annual training for all relevant agencies and personnel which includes,but is not limited to EOC operations,divisional/departmental and personnel preparedness. 4. Review of departmental plans and procedures are to be conducted annually. Agencies who have emergency support functions will provide Department of Emergency Management with their operation procedures and applicable revisions. 5. Monroe County Emergency Management has developed a five-year strategic plan based on a self-assessment of its capabilities. Strategies with measurable milestones to identify and correct deficiencies are outlined in the strategic plan and will be reviewed annually to include new trends and initiatives related to Monroe County. 6. Each division/department Head is responsible for the preservation of vital records and documents deemed essential for continuing government functions and conducting post-disaster operations. C. GENERAL PREPAREDNESS ACTIVITIES. 1. On-going community emergency preparedness activities coordinated by the Director of Emergency Man- CEMP ANNEX II-3 November 2007 Monroe County, II.PREPAREDNESS Florida agement include: • Encouraging critical facilities (hospitals, schools, nursing homes, utilities) to develop and maintain re- sponse,recovery plans. • Response resource development. • Equipment,supply acquisition for emergency response to include terrorism. • Disaster drills. • Emergency communications tests. • Emergency public information tests. • Emergency power tests. 2. The Monroe County Director of Emergency Management provides numerous public outreach projects that may include presentations to community groups, mail-outs, cable TV presentations, and seminars to encour- age the citizens to prepare for a disaster. D. SPECIFIC HAZARD PREPAREDNESS ACTIVITIES. 1. Southeast Florida Urban Area Security Initiative(UASI). a. The Southeast Florida UASI program is designed to enhance and quantify the preparedness of the Area to combat terrorism and to address the unique equipment, training, planning, and exercise needs of the Southeast Florida Urban Area which has been defined to include the Monroe County, Miami-Dade, Palm Beach and Broward Counties. Specific objectives include: — Promoting community preparedness to Weapons of Mass Destruction(WMD)incidents/threats. — Standardizing procedures and integrating response systems. — Improving coordination of mutual aid response. — Providing the necessary equipment and interoperable communications to support local response efforts. — Utilizing existing organizations and systems to ensure coordination and involvement of all first re- sponder disciplines in all Urban Area jurisdictions. — Utilizing all available federal, state, local and private resources to meet the objectives of the Strat- egy. b. Federal UASI grant funding provides assistance to build an enhanced and sustainable capacity to pre- vent,respond to, and recover from threats or acts of terrorism in the Southeast Florida Urban Area. 2, The County is participating in other County, State,and Federal terrorism programs as they become available. 3. The County participates in State and Federal Hurricane preparedness programs. E. GENERAL TRAINING. 1. The Department of Emergency Management is the primary department responsible for the training and pub- lic awareness as it relates to disaster preparedness. 2. State and federal agencies offer a variety of training and education programs available to local government. Training opportunities are provided, coordinated by the Florida Division of Emergency Management (FDEM)and the Federal Emergency Management Agency(FEMA),and include: ANNEX II -4 CEMP November 2007 ANNEX 13.PREPAREDNESS • Emergency management training and education programs for first responders, emergency workers, emergency managers,public/private officials,and others. • Preparedness information/programs for the general public. 3. Monroe County Emergency Management will: • Encourage Divisions and Departments to provide personnel training in specific emergency management skills and related professional development. • Ensure training for the Crisis Action Team(CAT)and Emergency Operations Center(EOC) staff. • Encourage public education efforts for schools, community groups, businesses, County employees, and the general public. • Coordinate drills and exercises. • Promote and conduct Community Emergency Response Training(CERT)Training. 4. Monroe County Divisions and Departments are expected to: • Ensure that their employees are trained in the concepts of the County's Comprehensive Emergency Management Plan (CEMP), and in their particular department/agency emergency plans and standing operational procedures. • Encourage their employees to develop personal preparedness plans and supplies. • Encourage department public education programs to include emergency preparedness and emergency management information. 5. Other: • The Monroe County Chamber of Commerce promotes business emergency preparedness and planning. • The Fire-Rescue Department provides public information on first aid, Cardio Pulmonary Resuscitation (CPR),emergency prevention,and disaster preparedness. F. TRAINING,EXERCISE,AND PUBLIC AWARENESS AND EDUCATION. 1. Training Programs. • Emergency Management conducts an annual training program for all County departments (including Volunteer Fire Departments), agencies (including the American Red Cross and The Salvation Army) and personnel which includes, but is not limited to EOC operations and departmental and personnel preparedness. • The Emergency Management Department has the primary responsibility, as funding permits, in the provision of applicable training sessions to personnel within county, municipal, or private organizations that have a designated and assigned response function within the EOC. Due to the relatively small con- tingency of MCEM personnel, the Director of Emergency Management relies to a great degree on the assistance provided by State Division of Emergency Management in the development of the training programs and exercises. As regards statewide procedures and complex operations involving a multiple agency response, the FDEM will provide additional training seminars. Designated personnel from all participating county agencies and departments are provided training for disaster response by the county. • A joint state/county exercise is held annually by FDEM, wherein the level of emergency preparedness training is evaluated. MCEM personnel with disaster related responsibilities are offered courses and an- CEMP ANNEX II-5 November 2007 II.PREPAREDNESS Monroe County, Florida nual exercises that will support the MCEM in emergencies and disasters. • Emergency Operations,ESF's Recommended Training Courses: Radiological Emergency Response Training IS-1: Emergency Program Manager IS-2: Emergency Preparedness,USA IS-7: A Citizen's Guide to Disaster Assistance IS-3: Radiological Emergency Management IS-5: Hazardous Materials—A Citizen's Orientation CAMEO DOS Training Program, SARA Title III,Region IV — HAZWOPER: OSHA 1910.120 Regulations — G-230: Introduction to Emergency Management — I-100,1-200 Level USCG: ICS/NIMS — G-235: Emergency Planning — G-386: Mass Fatalities Incident Response — IS-195: Basic Incident Management System — IS-279: Retrofitting Flood Prone Residential Buildings — ARC: Introduction to Disaster Services — ARC: Survey/Damage Assessment — ARC: First Aid/CPR — ARC: Disaster Operations — ARC: Mass Care ARC: Family Services ARC: Government Liaison Officer 2. The training currently in place is that which is required of all MCEM staff and personnel of County and Mu- nicipal agencies that serve a policy or coordination role in emergencies and disasters. 3. Monroe County has limited HazMat training program offerings. All Hazards training reflects an approach to educating personnel in a format that applies the information on all types of potential hazards to the aspects of mitigation, preparedness, response and recovery. It is the goal of MCEM to provide State and Federal pro- grams(see 10.2.2)and augment such training with other county/state programs. • Examples of such HazMat oriented training made available to MC Emergency Response personnel are: — Annual Turkey Point Nuclear Power Plant Exercises; — "Solar Princess" Cruise Line Exercise involving numerous county, city, state, and federal agen- cies(onboard explosion,fire,evacuation); — Marathon Airport Aircraft Accident Exercise involving local county and private resources (fuel leak, fire,evacuation); — "Operation Cloverleaf," involving tri-county response to a major hazardous material incident and evaluation of ESF response. — COBRA Weapons of Mass Destruction Training Course • The various levels of local and municipal government, as well as private enterprise(s), will participate in emergency and disaster training according to the type of exercise and which aspect of the plan is be- ing addressed. For statewide exercises, involving the activation of the EOC, all agencies may be ex- pected to participate. -- CEMP ANNEX II -6 November 2007 ANNEX It.PREPAREDNESS Participants will vary again, with reference to a Nuclear Power Plant Drill and a local airport air- craft crash scenario. Local personnel are trained through relief organizations(ARC, Salvation Army,or HAM Radio). Monroe County Emergency Management facilitates training through DEM, LEPC or contracts for other various training. 4. National Incident Management System(NIMS). • Monroe County's response to emergencies follows the concepts of NIMS and appropriate training is provided as shown in the following table: I NI T't°ainjr:g Guidelines, Federal/State/Local/Tribal/Private Sector & • FEMA IS-700:NIMS,An Introduction Non-governmental personnel to include: • ICS-100: Introduction to ICS or equiva- Entry level first responders&disaster workers lent • Emergency Medical Service person- nel • Firefighters • Hospital staff • Law Enforcement personnel • Public Health personnel • Public Works/Utility personnel • Skilled Support Personnel • Other emergency management re- sponse, support, volunteer personnel at all levels Federal/State/Local/Tribal/Private Sector & FEMA IS-700:NIMS,An Introduction Non-governmental personnel to include: • ICS-100: Introduction to ICS or equiva- First line supervisors, single resource leaders, lent field supervisors, and other emergency man- agement/response personnel that require a • ICS-200: Basic ICS or equivalent higher level of ICSINIMS Training, Federal/State/Local/Tribal/Private Sector & • FEMA IS-700:NIMS,An Introduction Non-governmental personnel to include: 0 FEMA IS-800: National Response Plan (NRP),An Introduction* Middle management including strike team • ICS-100: Introduction to ICS or equiva- leaders, task force leaders, unit leaders, divi- lent sionlgroup supervisors, branch directors, and • ICS-200: Basic ICS or equivalent multi-agency coordination system/emergency • ICS-300: Intermediate ICS or equivalent operations center staff. (FY07 Requirement) C"EMP ANNEX II-7 November 2007 II.PREPAREDNESS Monroe County,,Florida Federal/State/Local/Tribal/Private Sector & • FEMA IS-700: NIMS,An Introduction Non-governmental personnel to include: 0 FEMA IS-800: National Response Plan (NRP),An Introduction` Command and general staff, select department • ICS-100: Introduction to ICS or equiva- heads with multi-agency coordination system lent responsibilities, area commanders, emergency • ICS-200:Basic ICS or equivalent managers, and multi-agency coordination sys- • ICS-300: Intermediate ICS or equivalent tem/emergency operations center managers. (FY07 Requirement) • ICS-400: Advanced ICS or equivalent (FY07 Requirement) 5. Resource Credentialing. • The creation of a nationwide credentialing system is a fundamental component of the NIMS and the National Mutual Aid and Resource Management initiative. This system recognizes the availability and capability of response personnel and equipment, including qualifications, certifications and accredita- tions. This system will reinforce state-to-state relationships in existing mutual aid systems. In addition, a national credentialing system will incorporate existing standards of all disciplines into a "national standard". This will allow the nation to adopt a uniform credentialing system that facilitates immediate and routine identification and dispatch of appropriate and qualified personnel and equipment resources to any incident.The credentialing initiative will focus initially on the following disciplines: - Emergency Management - Emergency Medical Services - Fire Fighting and Hazardous Materials Response - Law Enforcement - Health Care - Public Health - Public Works - Search and Rescue • To adhere to the Federal (NIMS) credentialing requirements, all Monroe County divisions/departments will keep appropriate records of all personnel and equipment involvement and achievements in training, exercises, courses completed, and activities during actual emergency situations. These records will measure the levels of qualifications prescribed by the NIMS program. G. EXERCISES. L Monroe County will adhere to the Homeland Security Exercise and Evaluation Program (HSEEP) to plan, conduct and evaluate disaster exercises. HSEEP is both doctrine and policy for designing, developing, con- ducting and evaluating exercises. HSEEP is a threat- and performance-based exercise program that includes a cycle,mix and range of exercise activities of varying degrees of complexity and interaction. 2. HSEEP includes a series of five reference manuals to help states and local jurisdictions establish exercise programs and design,develop,conduct, and evaluate exercises: HSEEP Volume 1 Newly Revised HSEEP Volume I: HSEEP Overview and Exercise Program Management provides guidance - _.------ANNEX II -S CEMY November 2007 ANNEX H.PREPAREDNESS for building and maintaining an effective exercise program and summarizes the planning and evaluation process described in finrther detail in Volumes II through V. HSEEP Volume lI Newly revised HSEEP Volume II; Exercise Planning and Conduct helps planners outline a standardized foundation,design,development,and conduct process adaptable to any type of exercise. HSEEP Volume HI Newly Revised Exercise Evaluation and Improvement Planning provides guidance for evaluating the per- formance of tasks, activities, and capabilities during an exercise. The volume provides an eight step evalua- tion process beginning with organizing an evaluation team through developing an After-Action Re- port/Improvement Plan(AAR/IP)and tracking improvements as part of a comprehensive exercise program. Volume 1V: Sample Documents and Formats Provides sample exercise materials referenced in HSEEP Volumes I—III. These materials (i.e., planning documents,presentations, etc.) are only available through the ODP Secure Portal. To gain access to the ODP Secure Portal,call 1-800-368-6498. HSEEP Volume V Newly revised HSEEP Volume V-Prevention Exercises contains guidance consistent with the HSEEP model to assist jurisdictions in designing and evaluating exercises that test pre-incident capabilities such as intelli- gence analysis and information sharing. 3. The Monroe County Director of Emergency Management will coordinate involvement of the Monroe County administration, divisional/department heads, and key staff in situational drills and table top or func- tional exercises to test the Comprehensive Emergency Management Plan (CEMP), and the County's capa- bility to respond to emergencies. 4. Monroe County conducts annual drills and exercises in, but not limited to, hurricane response,nuclear power plant response, airport disaster response, mass migration, cruise ship emergencies, and oil spill response. These exercises are usually scheduled in conjunction with the State Division of Emergency Management, and other various county, state,and federal agencies. S. Agencies,both governmental and private,which participate in the various levels of exercises,could be: • Utility Companies. • County Communications. • FDOT. • FDLE. • FMP. • Florida Department of Health. • Florida Department of Children and Families. • FHP. • Hospital Representatives. • EMS. • Fire/Rescue. • Public Works. • School Board. • Sheriff s Office. • Social Services. CEMP November 2007 ANNEX II-9 II.PREPAREDNESS Monroe County, Florida • Florida Park Service. • ARC. • South Florida Water Management District. • Department of Military Affairs. 6. Monroe County is a member of the Southeast Florida Regional Domestic Security Task Force (RDSTF) and will participate in any regional exercise that group plans and conducts. as warranted. See the Southeast Florida RDSTF Plan(Restricted)for additional information. 7. All agencies that would be responding in an actual event participate in annual exercises and drills. S. All drills and exercises will test emergency systems and associated computer programming, such as: EAS The Emergency Alert System HURREVAC Hurricane Evacuation Computer Model for Emergency Management HURRTRAC Global Tracking System ESATCOM Emergency Satellite Communication INLAND WIND MODEL Storm Tracking/Damage Assessment Systems SLOSH Sea,Lake,Overland Surge Due to Hurricane CAMEO Computer Aided Management of Emergency Operations ALOHA Aerial Location of Hazardous Atmospheres ARCHIE Automated Resource for Chemical Hazard Incident Evaluation MARPLOT Mapping Application for Response, Planning, and Local Operational Tasks TAOS The Arbiter of Storms FIRMS Federal Insurance Rate Maps 9. The Communications Department conducts quarterly communication drills to test all applicable systems. 10. All exercises and drills will be evaluated utilizing the criteria set forth by HSEEP and the State Division of Emergency Management. State and Federal Training evaluations are provided from within their respective organizations. Exceptions apply in the monitoring and evaluation of Radiological Emergency Preparedness Drills and Exercises. 11. All exercises are followed with a written request to the participants requesting a feedback with suggestions, observations, notice of deficiencies, etc.. An After Action Report (AAR) will be issued following receipt of participants comments. The Director will incorporate the appropriate corrections to these noted inadequacies and implement them in the CEMP. The department may hold a follow-up meeting, should one be necessary. 12. Emergency Management personnel, as part of their professional development, are encouraged to attend State/FEMA courses applicable to Emergency Response. H. PUBLIC AWARENESS AND EDUCATION. 1. The Emergency Management Department works closely with other local agencies to keep the public in- formed of the status of emergency recovery efforts, relay emergency instructions and advise the public of the availability of services and other types of assistance. Brochures such as Mobile Home, Travel Trailer and R.V. Hurricane Procedures and local shelter information, along with the Monroe County Hurricane Prepar- edness Brochure, are distributed to the public in various locations (e.g., U.S. Post Office, Court Houses, Hospitals, Libraries,Financial Institutions etc.). Some of the more frequently called Emergency Management CEMP ANNEX II -10 November 2007 ANNEX II. PREPAREDNESS Public Information telephone numbers are: • MCEM 305-289-6018 800-427-8340 MCEM Rumor Control 800-955-5504 • MC Social Services Transportation Assistance: — Upper Keys: 305-852-7125 — Middle Keys: 305-743-1616 — Lower Keys: 305-292-4408 2. To provide information for seasonal visitors, brochures are distributed to hotels, motels, Inns, etc. (with the establishment's management approval only). Public information is transmitted via local radio and television stations: • Cable Television Stations: Channels 5, 16 and 52 • Radio Stations: A.M.— 1300 and 1600 — F.M.—92.7;93.5; 94.3; 99.5; 102.1; 102.5; 103.1; 104.7; 106.3 and 107.1 • NOAA Weather Radio:— 162.55 MHz; 162.40 MHz 3. Emergency Management personnel conduct seminars and presentations throughout the year regarding emer- gency preparedness and shelter locations. 4. Shelter locations are found within their respective evacuation zones, and may be found in: Brochure A: Monroe County Local Shelter Information. 5. Public education programs and materials will be made available upon request, as time and resources permit, to all segments of the community. Program goals are to increase awareness of hazards, explain how best to safely respond, and promote self-preparedness. Efforts are focused on schools, community groups, busi- nesses,and Monroe County employees. 6. Post Storm/Disaster Event. (See ANNEX IV—RECOVERY for additional information.) • Following a storm/disaster event, the Monroe County EOC and ESF 4 5 will provide continuing infor- mation to the public by any means available on the status of recovery efforts, the location(s) of Disaster Recovery Centers, Recovery Information Centers, Disaster Legal Assistance availability, maps, safe routes, and other pertinent information. - Persons will be available in the County EOC to communicate with Non-English and/or illiterate citizens as needed. • "Any means available"may include telephone, fax, email and/or the internet, radio and television pub- lic service announcements,visits by County personnel,etc. • Municipalities provide information to, and receive information from the County EOC, where informa- tion is coordinated. 7. Mitigation Opportunities. (See ANNEX I—MITIGATION for additional information.) • Details for pre and post-storm/disaster opportunities are contained Annex I of this Plan and in the CEMP November 2007 ANNEX II-11 II.PREPAREDNESS Monroe County,Florida Monroe County Local Mitigation Strategy,2005 Revision. • Mitigation opportunities for the general public and disaster victims will be announced through the County EOC through workshops,public meetings,and radio/television public service announcements. 8. Evacuation Zones. • Evacuation Zone 1 — The City of Key West, including Stock Island, and Key Haven, to Boca Chica (MM#6) • Evacuation Zone 2—Boca Chica Bridge(MM#6)to the west-end of the 7-Mile Bridge at MM#40 • Evacuation Zone 3 — The west-end of the 7-Mile Bridge (MM 440) to the west-end of the Long Key Bridge(MM#63) • Evacuation Zone 4—The west-end of the Long Key Bridge (MM#63) to the confluence of CR 905 and 905A • Evacuation Zone 5--CR 905A to, and including,Ocean Reef I. REGISTRATION OF PERSONS WITH SPECIAL NEEDS. 1. It is the intention of Monroe County to provide for the safety of the elderly and handicapped whose safety is not provided for through affiliation with another organization. The Department of Social Services is respon- sible for the registration, notifications, and evacuation of Special Needs clients during any category storm or other disaster requiring evacuation and special shelter. • Persons with special needs are encouraged to register with the Department of Social Services through County sponsored public education, the print media, and radio and television public service announce- ments. ANNEX II -12 CEMP November 2007 ANNEX Ill. Emergency SuPport Functions (ESFs,)� x � rr '�b° PMr% , %,fir Monroe County, Florida Monroe County, Florida ANNEX 111.EMERGENCY SUPPORT FUNCTIONS (ESFs) Comprehensive Emergency Management Plan Annex 111, 'E'mergency Support F"tinctions 'EkSF SO ESF I Transportation. ESF 2 Communications. ESF 3 Public Works and Engineering. ESF 4 Firefighting. ESF 5 Information and Planning. ESF 6 Mass Care. ESF 7 Resource Support. ESF 8 Health and Medical Services. ESF 9 Search and Rescue. ESF 10 Hazardous Materials. ESF 11 Food and Water. ESF 12 Energy. ESF 13 Military Support. ESF 14 Public Information. ESF 15 Volunteers and Donations. ESF 16 Law Enforcement and Security. ESF 17 Animal Protection, CEMP November 2007 III.EMERGENCY SUPPORT FUNCTIONS (ESFs) Monroe County, Florida Blank Intentionally ii CEMP November 2007 Emergency Support Function (ESF) 1 Transpartation ........................._.. wwwwuwwu . __ ...__ 00000000000 w.w. u. pp m_.m mmmmm,e� rt d ;Hf41 M^VYl�4kdr Preface I During emergencies, disasters, the need for transportation could be varied and vast. Transportation resources may be obtained from municipal departments, agencies, the private sector, and voluntary organizations. In critical life and property saving situations, local, state, and federal resources may be available as temporary augmentation. Primary Agency Sch,00l Board P J t91tt 1. n Ensure field maintenance support,to include,but not limited to,fuel, • School Board lubricants,tires and vehicles parts, ttpp orl • Receive, prioritize and coordinate requests for transportation • Social Services resources from field incident commanders.Sources can include: • Fire Rescue Divisions/departments departments. • Sheriffs Office State EOC. • Fleet Management Private companies:bus,taxi,trucking,car/truck rentals. • City of Key West Volunteer organizations. • FDOT Commercial carriers. Ambulance companies. i ntsl`ts . Ensure a continuous source and supply of food,water and ice for ESF • Determine condition, status of County transportation #1 personnel. resources. • Provide transportation services to assist in disaster/damage Develop comprehensive list of available County assessment operations. vehicles and equipment. • Coordinate needs with State EOC,as necessary. • Coordinate with support agencies in providing sufficient . Coordinate with State EOC to provide evacuation transportation fuel supplies to County agencies, emergency response assistance where necessary. organizations,and areas along evacuation routes. . Determine condition,status of County transportation routes.Develop • Maintain liaison with all support departments and radio and maintain status map showing: communication with field personnel. Routes that are open unconditionally, • Determine present and future need for transportation Routes that are closed, resources. Routes that are still un-inspected, • Continually assess the situation to address the most Bridges that are open without restriction, critical transportation needs and develop strategies. Bridges that are open with restrictions, • Coordinate procurement of rental vehicles and other Bridges that are closed until replaced, needed equipment with operators and independent _ Bridges that have yet to be inspected,and maintenance locations as required. Bridges that have been visually inspected but require engineering tests to make further determinations. State of Florida Primary Actions • Florida Department of Transportation Coordination of available or obtainable government or private Support transportation resources: • Department of Agriculture&Consumer Services All'• • Department of Community Affairs Land. Division of Emergency Management Rail. • Department of Corrections Water. • Department of Environmental Protection Personnel,equipment to support,maintain transportation resources. • Department of Highway Safety and Motor Vehicles Fuels:See ESF#12. • Department of Law Enforcement • Department of Management Services • Department of Military Affairs • Civil Air Patrol • Water Management Districts Federal Government Primary • Assess,report damage to the transportation infrastructure; analyze • Department of Transportation impacts on transportation operations. Support • Coordinate alternate transportation services. • Department of Agriculture • Coordinate the recovery, restoration, and safety/security of the • Department of Commerce transportation infrastructure. • Department of Defense • Coordinate and support prevention/preparedness/mitigation among • Department of Energy transportation infrastructure stakeholders. • Department of Homeland Security • Coordinate and implement, as required: prioritization and/or • Department of the Interior allocation of civil transportation capacity; emergency highway • Department of Justice funding;hazardous material containment response and movement; • Department of State safety and security related actions concerning movement • General Services Administration restrictions,closures,quarantines,and evacuations. • U.S.Postal Service Provide technical assistance for evacuation or movement restriction Actions planning; determine the most viable transportation networks to, • Identify resource requirements for transportation and from, and within the incident area, as well as alternate means to coordinates their allocation. move people and goods. Monroe County, Florida Annex III: TRANSPORTATION Emergency Support Function(ESF)- 1 Comprehensive Emergency Management Plan Emergency Support Function - 1 , R D ION. A. PUPOSE. To provide coordination of emergency transportation and fuel resources to support the needs of local governments, voluntary organizations, and other Emergency Support Functions requiring emergency transportation to accomplish their emergency response and recovery efforts. B. SCOPE. Perform necessary functions to assist with emergency evacuation and reentry; respond to assistance requests from municipal agencies; allocate, prioritize, and coordinate public and private transportation resources for the conveyance of public goods, materials, and services within the affected area via highway, maritime, rail, and air systems. C. SITUATION. Minor, major, or catastrophic disaster may severely damage the transportation infrastructure. As a result of the disaster, significant amounts of resources will have to be transported into the affected area. D. POLICIES. 1. All County and municipal transportation and fuel resources will be utilized on a priority basis to save lives and property. 2. The assets available to ESF# 1 will be used to assist County and municipal departments/agencies and other ESFs with their emergency efforts to move people, materials, equipment, and other resources as necessary. The priorities for allocation of these assets will be: • Evacuating persons from immediate peril. • Maintaining traffic movement for re-entry transport of emergency resources. • Transporting materials, personnel and supplies for the support of emergency activities being conducted by other departments/agencies or ESFs as requested through the County's EOC. 3. In a major emergency, the relaxation of certain restrictions (waive weight, height, and load requirements for vehicles transporting critical items) is essential to allow rescue and relief equipment into affected areas. CEMP 1 -3 November 2007 TRANSPORTATION Monroe County,Florida A. GENERAL. L During emergencies, disasters, the need for transportation could be varied and vast. Normal transportation systems may be disrupted leaving many people without transportation. Transportation resources may be obtained from County and municipal government entities, the private sector, and voluntary organizations. In critical life and property saving situations, regional, state, and federal resources may be available as temporary augmentation. 2. The process of furnishing emergency transportation services in the county during a major emergency involves two series of actions. First, essential immediate transportation needs are identified and actions are taken to provide for these needs. Second, as soon as possible, future continuing needs for transportation service and expected future transportation capabilities are estimated. Decisions are then made and actions taken to direct these expected future capabilities to meet the needs most essential to the emergency and protection of persons in the hazard/reception areas. 3. In most natural disasters, transportation requirements in the County can be satisfied by using private and commercial vehicles, and various government owned vehicles. If needs cannot be met locally, then the State EOC is contacted for assistance. 4. Emergency operations for most transportation services will be an extension of normal services. However, during widespread, multiple site disasters, transportation personnel, resources and facilities may be in short supply. 5. The Monroe County School Board is the lead agency for coordinating with provider agencies for emergency transportation needs. Other county divisions/departments may assist in this effort. 6. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal agencies. (See tab for a list of federal agencies.) 7. Coordination between transportation providers is necessary to ensure emergency operational readiness.Each agency or organization having responsibility for transportation must develop operating instructions and resource listings to support this plan. S. A listing of available emergency transportation resources is maintained in the EOC. B. TASKS AND RESPONSIBILITIES. I. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this ESF. • Identify and prioritize critical roadways. • Develop inventory and sources of transportation resources, manpower and equipment to include supplies and maintenance. • Secure contracts for emergency supply of combustible fuel, from outside of the immediate area, for use in County vehicles. • Develop emergency action checklists and Standard Operating Procedures(SOPs). 1 -4 CEMP November 2007 Annex III: TRANSPORTATION Emer enc Support Function(ESF)- 1 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, report to or establish communications with the County EOC. • Provide coordination of transportation assistance to other Emergency Support Functions (ESFs), County agencies and volunteer agencies requiring transportation capacity to perform emergency response missions. • Pre-order fuel and top off storage tanks. • Coordinate availability of motor fuels vehicles 'involved in emergency operations. • Provide for storage of equipment and vehicles in a safe place. • Ensure that support agencies are on alert as appropriate and that their transportation resources, equipment supplies and manpower are placed in the appropriate readiness status. • Provide fuel for County vehicles. • Provide maintenance and repairs to County vehicles. 3. Specific Emergency Concepts and Responsibilities. a. School Board has the lead for ESF# 1 and will: • Coordinate ESF # 1 of support agencies in directing transportation resources and prioritizing the transportation needs and services in the response and recovery efforts. The prioritization of transportation resources is based upon the nature and level of need. • Respond to requests for local transportation assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. b. Through an existing MOU, when executing an emergency airlift of hospital patients in the event of an imminent strike of a major hurricane, Monroe County would request, through the State Division of Emergency Management,the North Carolina Air National Guard C-130 MEDEVAC aircraft. c. When executing an emergency medical airlift of victims of other emergency circumstances, Monroe County Fire Rescue utilizes, upon request,the services of Baptist Aero-Med Transportation Services. d. Regarding the utilization of land based medical transportation resources, Monroe County, depending upon the geographical area and nature of emergency, has the following resources available. • American Medical Response,Key West Rescue. • Key Largo Ambulance Services,Inc. • Ocean Reef Public Safety. • Miami-Dade Fire Rescue. e. In the event of an emergency at sea, Monroe County, through the Monroe County Offshore Rescue Partnership(MCORP), coordinates and cooperates with the following signatories to MCORP: • Monroe County. • US Coast Guard. • Monroe County Sheriff's Office. • Fish&Wildlife Conservation. • Naval Air Station,Key West. CEMP 1 - 5 November 2007 TRANSPORTATION Monroe County, Florida f. Monroe County Social Services, in conjunction with the MCSB, will provide school buses to local nursing homes and hospitals as follows: • Nursing Homes: Up to a maximum of 5 buses per location (15) total, provided that each location has on hand properly licensed drivers (Class B with Passenger Endorsement). Such information must be on file with Social Services prior to the beginning of each hurricane season. • Hospitals: A maximum of 2 buses for each location, Lower Florida Keys Medical Center and Fishermen's Hospital, provided that each location has properly licensed drivers (Class B with Passenger Endorsement). Such information must be on file with Social Services prior to the beginning of each hurricane season. g. Monroe County School Board shall make available to the County as many school buses as the County determines to be reasonably necessary under the circumstances. (Refer to Inter-local Agreement of 5/20/97) • Monroe County School Board and Monroe County Social Services maintains an inventory of vehicles for emergency use. Those agencies also maintain a contact list of designated personnel to be notified when needed. Prior to the event the priority for transportation is the special needs and populations which require County resources for transport to County shelters or out of County—the priority for resources is evacuation. Immediately after the event the priority for transportation resources transport to areas of need, such as shelters, and support of emergency needs such as road clearing. Secondary priority after the event is the transportation of the population back to their place of residence. The latest revision of vehicle inventory may be found in the Monroe County School Board manual maintained be the School Board. h. Monroe County provides fuel for emergency vehicles on 24-hour availability, with gasoline pumps located throughout the County. In the event of fuel shortage, Monroe County Emergency Management has an agreement with Dion's Quick Marts, Inc., and Homestead Gas Co.,Inc., for fuel delivery. C. ROLE OF COUNTY EOC. 1. When the EOC is activated, the EOC Incident Commander will appoint an EOC "Transportation Unit Leader" within the Logistics Support Branch to coordinate all transportation services activities. The Transportation Unit Leader is responsible for directing and coordinating all available county manpower, equipment and material available to carry out requirements for transportation. The School Board will staff the "Transportation Unit" and serves as the "Transportation Unit Leader." Monroe County Emergency Management or the "Transportation Unit" in the EOC will make requests to the state EOC for additional resources when all local engineering resources have been exhausted. 2. The School Board EOC personnel will be alerted according to prescribed departmental/agency policy. The EOC Transportation Unit Leader will assign the operational priorities for personnel. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency.Pre-designation of duties and responsibilities will facilitate a reduction in response time. 3. EOC Transportation Unit duties may include: • Determining condition, status of county transportation routes. • Determining condition, status of county transportation resources. • Determining present and future need for transportation resources. • Obtaining, coordinate transportation resources as requested by field incident commanders. 1 - 6 CEMP November 2007 Annex III: TRANSPORTATION Emergency Support Function(ESF) - 1 4. ESF# 1 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damages and the impact on people as soon as possible.The School Board and other transportation providers will submit situation and damage reports. E. EVACUATION. Evacuation will be coordinated with the EOC to ensure the evacuees are moved to an appropriate shelter, and handicapped and others needing special assistance are provided for. The "Transportation Unit" will ensure appropriate transportation support. F. FIELD OPERATIONS. 1. Emergency actions may include: • Evacuation. • Mass casualty transport. • Mobile shelter. �q • Transport of emergency responders and resources. e%,,N E.FU �. �Ik.'"�p �iA� S. A. ATTACHMENTS. None. B. REFERENCES. None. CEMP 1 -7 November 2007 Monroe County, TRANSPORTATION Florida Blank Intentionally 1 - g CEMP November 2007 Emergency Support Function (ESF) 2 CoxnIMU111catIolls ........ ........ ......... 0000000000, woow Preface A coordinated, effective response to emergencies/disasters require communications between emergency responders, between incident sites and the Emergency Operations Center(EOC) and linkages to the general public and other levels of government. Local government's day-to-day communication systems are seldom sufficient to meet the increased communications demands caused by emergency/disaster conditions. The communications function aims to provide a structure whereby all public, private, volunteer communications capabilities are linked to and coordinated by the EOC. s I d I Primary Agency 'IIr0jFrerIe^Catoedly, 1"Iueiehi 11titftdr4 Coordinate,acquire and deploy additional resources(amateur radio), • Communications Department equipment and personnel technicians to establish point-to-point Sail ,wt„ " communications as required. Technical Services Obtain, coordinate communication resources as requested by field • School Board incident commanders. • Sheriff's Office Sources for resources can include: All County Departments. 7.iltµgy i'ai. �wti.' State HOC. • Staff ESF#2 within the County EOC. Amateur Radio. • Determine condition,status of the County communication Commercial vendors. systems. Establish,maintain contact with State EOC. - Contact dispatch centers and request operational Provide information on status of County communication systems. status. Request additional communications resources,as needed. Ensure HOC internal communications are adequate. Prioritize and coordinate restoration of communications with public Manage the emergency communications section in the utility communication providers. HOC to include radio, telephone, repair crews, Ensure communication links to/from shelters. runners,amateur radio,backup resources etc. ,Assess damages to County's communications and data system. Support media center communications operations, as - Provide installation/restoration and repairs. needed. Provide voice and data support to disaster recovery operations. • Establish communications with operational units and field incident commanders. State of Florida 's Primary Actions • Department of Management Services • Acquire, deploy equipment, personnel, resources to establish Communications Division temporary communications within affected area(s). Support • Coordinate available state, federal communication systems, • Department of Agriculture&Consumer Services equipment. • Department of Community Affairs • Department of Law Enforcement • Department of Military Affairs • Amateur Radio Emergency Services • Civil Air Patrol • Public Service Commission Federal Government Primary Actions • Department of Homeland Security/hnformation Analysis Coordinate federal actions to provide the required temporary and Infrastructure Protection/National Communications [National Security and Emergency Preparedness (NS/EP) System telecommunications,and the restoration of the telecommunications Support infrastructure. • Department of Agriculture Coordination of available federal telecommunication systems, • Department of Commerce equipment,personnel,facilities. • Department of Defense Communications services may be provided through various • Department of Homeland Security Department of Homeland Security/Information Analysis and • Department of the Interior Infrastructure Protection/ National Communications System • Federal Communications Commission (DHS/IAIP/NCS) National-Level Programs, including the Shared • General Services Administration Resources (SHARES) High-Frequency Radio Program, Telecommunications Service Priority (TSP) Program, Government Emergency Telecommunications Service (GETS), and Wireless Priority Service(WPS). Monroe County, Florida Annex III: COMMUNICATIONS Emergency Support Function(ESF) -2 Comprehensive Emergency Management Plan Emergency Support Function - 2 C0,111 munica. A. PUPOSE. To facilitate communications within Monroe County organizations involved in the emergency response and recovery efforts, to provide communications support to other agencies to enable them to perform their emergency functions, and to provide for the coordination of related personnel, equipment, and supplies. B. SCOPE. Coordinate and assist in communications support to local emergency response agencies. This function is the focal point for all communications support at the county level before, during, and after activation. C. SITUATION. 1. The County's communication infrastructure will sustain damage. This damage will influence the quantity and types of communications assets available for the coordination of recovery efforts by government agencies and the ability to communicate with disaster victims. 2. Disaster responses which require communications will be difficult to coordinate effectively due to a break- down in public and private systems. 3. The requirement for communications during the response phase may exceed the capability of existing resources. 4. The initial assistance effort will rely heavily on the capability of individual agencies of the ESF. D. POLICIES. 1. Each County division/department or will ensure the ability to communicate with the County Emergency Operations Center (EOC) from their operations center and from their operations center to their operational units. 2. Emergency response activities will be given priority use of all the County communication systems and resources. 3. Normal communications systems will be utilized as much as possible during an emergency or disaster. Some needs will be met by re-prioritizing day-to-day frequency use to special emergency use. 4. Priority will be given to restoration of communication systems in the event of an emergency or disaster. CEMP November 2007 2- 3 COMMUNICATIONS Monroe County,Florida A. GENERAL. 1. A coordinated, effective response to emergencies/disasters requires communications among emergency responders, between incident sites and the Emergency Operations Center (EOC) and linkages to the general public and other levels of government. Local government's day-to-day communication systems are seldom sufficient to meet the increased communications demands caused by emergency conditions. The communications function aims to provide a structure whereby all public, private, and volunteer communications capabilities are linked to and coordinated by the EOC. 2. Post-emergency or disaster routine modes of communications and information systems that are operational, will continue to be used after the occurrence of the event. 3. The identification, acquisition, prioritization, and deployment of communications and information system assets will be coordinated as appropriate within the EOC to assure continuity and consistency of County and local response actions. B. TASKS AND RESPONSIBILITIES. I. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this ESF. • Identify communications facilities and resources available for use (800 Mhz., VHF Radios, Cell Phones,etc.). - Develop inventories of equipment. • Ensure that the emergency communications section in the EOC is equipped with the appropriate voice and data gear. • Ensure redundant communications to Monroe County EOC, divisional EOCs, and satellite EOCs. • Ensure that backup power generation is in place or planned for. • Maintain list of radio frequencies. • Develop frequency use procedures and protocols. • Schedule tests,exercises. • Develop emergency action checklists. 2. General Emergency Tasks. a. All departments/agencies maintaining stations on the various networks will ensure their portion of the system is maintained in.a high state of readiness. b. Unless informed otherwise, agencies tasked during disaster operations will maintain communications with their personnel using their existing communication systems. Agencies utilizing their own dispatch/operations center should establish and maintain communications with the EOC. C. If radio or telephone contact is not possible, County and municipal government employees should listen to Radio or TV stations for advisories and instructions. 3. Specific Emergency Concepts and Responsibilities. 2- 4 CEMP November 2007 Annex III: COMMUNICATIONS Emergency Support Function (ESF) -2 a. Primary Agency. • Monroe County Emergency Communications will respond to requests for local communications assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. Emergency Communications will coordinate activities of support agencies. Emergency Communications will, prior to activation, set up and check the EOC telephone system as provided,for use by the EOC staff, and information line personnel. • Emergency Communications will assist post-disaster outreach programs (i.e., Disaster Recovery Centers) in establishing any necessary communications. b. Support Agencies. • Radio Amateur Civil Emergency Services (RACES), Monroe County Sheriff's Office, and Monroe County School Board, will support emergency communications efforts to the extent possible, by providing operators and / or equipment to be utilized during and after events. Emergency radios will be provided at each public shelter. Sheriff's Deputies will be on scene at each shelter, allowing for a back up means of communications between shelters and the EOC. Monroe County School Board will leave its computer network operational to allow for Internet access at those schools that are used as shelters. C. ROLE OF COUNTY EOC. 1. The EOC will respond to requests for local communications assistance, identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. 2. Contact between the EOC staff and the agencies will be maintained through telephone and radio networks. All EOC Functional Representatives are responsible to insure that communication systems are in place between their function and the departments/agencies. 3. If the situation warrants, EOC Incident Commander may establish an ESF# 2 Group within the Operations Section Infrastructure Branch.Responsibilities include: • Manage the emergency communications section in the EOC to include radio, telephone, repair crews, amateur radio,backup resources,etc. • Determine condition and status of county communication systems. • Ensure EOC internal communications are adequate. • Establish communications with operational units and field incident commanders. • Obtain and coordinate communication resources as requested by field incident commanders. • Prioritization of maintenance. • Prioritize and coordinate restoration of communications. • Ensure communication links to/from shelters. 4. During a state-of-emergency, the EOC will use portable units to communicate with shelters if telephones are not available. Primary radio communications with other counties and the State EOC is via ESATCOMM. 5. ESF#2 likely tasks are found in the County box on page 2. D. EOC COMMUNICATION SYSTEMS. 1. The primary communications system utilized in the EOC is a commercial landline telephone system for voice and fax. CEMP 2 r S November 2007 COMMUNICATIONS Monroe County, Florida 2. Secondary systems include wireless cellular phone services and computer capabilities. 3. Tertiary systems include satellite voice and fax capabilities and ESATCOMM with the State EOC. 4. Additional capabilities include: • 800 MHz,UHF, and VHF radios. • Amateur radio operators(when available). E. 9-1-1 EMERGENCY TELEPHONE. 1. Emergency 911-telephone service is not linked directly into the EOC. 2. It can be anticipated that the 911 services will become overloaded for a period of time in the event of a widespread emergency or disaster. F. THE EMERGENCY ALERT SYSTEM (EAS). 1. A direct communication system is located in the EOC that links via satellite with the primary and secondary EAS radio stations. a. Monroe County maintains the EAS system while each radio station. maintains their equipment. 2. Commercial Radio and Television. a. The commercial stations in Monroe County are generally equipped with standby generators and will likely return to service soon after an emergency/disaster. The first means of contacting them will be by the EAS.This is the most reliable and widespread coverage for information to the public. b. As soon as possible, the information to be provided to the public on EAS will be compiled and sent by the EOC Public Information Officer(PTO). G. MONROE COUNTY RADIO AMATEUR RADIO EMERGENCY SERVICES (ARES). A UHF/VHF/HF volunteer amateur radio system is used to augment existing emergency communications to and from the EOC. ARES volunteers staff the EOC communications center, providing communication linkages between the EOC and emergency incident sites (shelters,hospitals, and other critical locations)as requested. H. COMPUTER COMMUNICATIONS CAPABILITIES. The Monroe County Technical Services is responsible for certain computer networks that may be used to disseminate information to, and communicate between county departments. They provide computer support during and after an emergency/disaster and will assure priority restoration of communication functions and systems. M. ATIF,ACHNFENTS AND REITRENCE�'S"' A. ATTACHMENTS. None. 2- 6 CEMP November 2007 Annex III: - COMMUNICATIONS Emer enc Support Function(ESF) -2 B. REFERENCES. 1. Region Seven Tactical Interoperable Communication Plan. 2. Monroe County EAS Plan. 3. ARES/RACES frequencies under Part 97 of the FCC Rules when under a declared emergency. CEMP 2- 7 November 2007 COMMUNICATIONS Monroe County,Florida Blank Intentionally 2-S CEMP November 2007 Emergency Support Function (ESF) 3 0 a Public 'Wof`ks & Engi.i,.iver-Mg Preface The first priority will be to assist the public safety personnel in saving lives. This may include heavy rescue of people in collapsed buildings; clearing of roads and traffic control; construction of emergency access roads; communication support; the use of vehicles for transportation, sheltering, and rescue personnel support; the inspection of critical facilities such as hospitals, designated shelters and emergency operations centers. ............................................................................................................................... ..................................................... ................. Primary Agency Division. of' Public Works Ei lot.wnc ° Operation's art�ttlit°'w�; Road clearance. • Division of Public Works Flood control. auaiml�rtrt n Traffic control. Division of Engineering Sanitation services. • Repair to utility systems. Division of Growth Management • Solid Waste Management Obtain and coordinate public works response teams/personnel, equipment, and vehicles to the emergency scene, staging area, or J J k(l i',v qkg, other locatim(s),as appropriate. • Staff ESF # 3 within the County EOC "Operations Sources for additional resources can include: Section." - Mutual aid. • Ensure operation of Public Works dispatch and reporting State F.00. systems. Region,state and federal resources. • Determine condition, status of County Public Works Private companies,contractors. resources. • Track resources deployed for disaster response. • Identify incident sites requiring Public Works services. . If possible,provide mutual aid as requested by the State EOC. • Determine present and future need for Public Works . Develop priorities and coordinate with utility companies the resources to support: restoration of utilities to critical and essential facilities. Search and rescue. • Coordinate the removal of debris with state, and federal Heavy rescue. environmental officials. Damage assessment. • Provide logistical support for demolition operations. Road,bridge repair. Debris clearance. State of Florida " " Primary Actions • Florida Department of Transportation Emergency repair,closure,or restoration of: Support - Transportation infrastructure. • Department of Agriculture&Consumer Services - Utility infrastructure. • Department of Community Affairs, Division of Emergency demolition or stabilization of houses, buildings, Emergency Management structures. • Department of Corrections Development of debris collection,sorting,disposal routes and sites. • Department of Environmental Protection Emergency survey and identification of damage to: • Department of Health&Rehabilitative Services Transportation,utility systems. • Department of Labor&Employment Security Hazardous materials/waste generation, distribution, collection, • Department of Management Services storage,disposal sites. • Department of Military Affairs Deployment of assessment teams and establishment of recovery • Public Service Commission centers. • Water Management Districts Federal Government Primary Actions • Department of DefenselU.&Army Corps of Engineers • Provide public works and engineering-related support for the • Department of Homeland Security/Emergency changing requirements of domestic incident management to include Preparedness and Response/ Federal Emergency preparedness, prevention, response, recovery, and mitigation Management Agency actions. Support • Activities include:conducting pre-and post-incident assessments of • Department of Agriculture public works and infrastructure; executing emergency contract • Department of Commerce support for life-saving and life-sustaining services; providing • Department of Defense technical assistance to include engineering expertise, construction • Department of Energy management, and contracting and real estate services; providing • Department of Health and Human-Services emergency repair of damaged infrastructure and critical facilities; • Department of Homeland Security and implementing and managing the DHS/Emergency Preparedness • Department of the Interior and Response/Federal Emergency Management Agency • Department of Labor (DHSIEPR/FEMA) Public Assistance Program and other recovery • Department of Transportation programs. • Department of Veterans Affairs • Environmental Protection Agency • General Services Administration • Nuclear Regulatory Commission • Tennessee Valley Authority • American Red Cross Monroe County, Florida Annex III: PUBLIC WORKS &ENGINEERING Emergency Support Function (ESF)-3 Comprehensive Emergency Management Plan Emergency Support Function - 3 Pubfiic 'Works & Engn-werulig INTR0,131-4-110N. A. PUPOSE. To facilitate coordination and provision of emergency public works, evaluation of infrastructure damage, coordination of emergency debris clearing, and support to local municipalities. B. SCOPE. Plan, coordinate, initiate, and implement the restoration of all transportation routes, bridges, and public structures affected by the emergency event. Coordinate emergency contracting and emergency repair of drainage systems and solid waste facilities. C. SITUATION. Any form of disaster may cause unprecedented property damage. Homes, structures, bridges, and other facilities will be damaged or destroyed and must be reinforced, demolished, or isolated to ensure safety. Streets,highways, bridges and bridge approaches,and other forms of transportation will be damaged and unusable. D. POLICIES. I That the first priority of the Public Works Division will be to assist Public Safety personnel in the saving of life. 2. To provide public works services to lands and facilities under local jurisdiction. Disaster response to private property shall be done only when a government facility is causing a problem, or when life or public health is threatened. 3. To clear transportation routes as per public safety priorities. 11. ("ONCE111T OF 011-1E1 A11ONS., A. GENERAL. I The County and local governments have public workslengineering capabilities. There are also private constructions, engineering and supply resource organizations in the county. During a major emergency the activities and services normally provided by such firms and local government departments/agencies would continue with the emphasis shifting to emerging emergency tasks. The requirement for emergency public works and engineering services expands directly in proportion to the magnitude of the disaster. Nonessential activities would be curtailed or eliminated. CEMP 3-3 November 2007 PUBLIC WORKS & ENGINEERING Monroe County,Florida 2. Public Works is an integral part of the emergency response network providing emergency services to Monroe County citizens.For many single site emergency situations, the function of emergency public works will be an extension of normal duties. However, during widespread, multiple site disasters public works resources and facilities may be in short supply. 3. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal public works groups. 4. Coordination between public works agencies is necessary to ensure emergency operational readiness. Each department/agency having responsibility for emergency public works must develop SOGs and resource listings to support this plan. 5. A listing of available emergency public works resources is found in a separate "Resource Listing" maintained in the EOC. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Maintain inventories of resources and equipment. • Participate in tests,exercises. • Develop emergency action checklists and Standard Operating Procedures (SOPS). • Maintain pre-event contracts to support County and Public Works needs in an emergency. • Work with ESF#1 to establish and maintain priorities for roadway corridors that will have priority in regard to debris removal and repair to allow access into damaged areas. • Prepare and test County portable pumps if needed to mitigate flooding event. 2. General Emergency Tasks. a. Primary and support agencies will: • Preposition resources and verify resource inventory in advance of an impending disaster. — Stage equipment resources to a safe location. • When notified of an emergency situation, send response teams/personnel, equipment, and vehicles to the emergency scene, staging area, or other location, as appropriate. • Assist law enforcement and fire services personnel in saving lives to include: heavy rescue of people in collapsed buildings; clearing of roads and traffic control; construction of emergency access roads; communication support; use of vehicles for transportation, sheltering, and rescue personnel support; provide technical support for the inspection of critical facilities within the County. • Public Works field emergency operations may include: — Flood control. — Assisting in the evacuation of people at risk in and around the emergency scene. — Assisting in urban search and rescue(USAR)efforts. — Assisting damage assessment activities. — Providing emergency generators, fuel, lighting, sanitation to support emergency responders at the emergency scene and at the County EOC. — Assisting sanitation services. 3 -4 CEMP November 2007 Annex III: PUBLIC WORKS &ENGINEERING Emergency Support Function(ESF)-3 — Emergency clearance and removal of debris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. — Temporary construction of emergency access routes that include damaged streets, roads, bridges, waterways and any other facilities necessary for passage of rescue personnel. — Provide emergency traffic signs and signal service at pre-designated intersections. — Determination of the structural safety of emergency operations facilities. — Emergency demolition or stabilization of damaged structures and facilities designated as immediate hazards to the public health and safety, or as necessary to facilitate the execution of rescue operations. — Restore utilities and services normally provided by Public Works. — Assist in security measures and traffic control by providing traffic barricades. — Debris removal operations in areas affected by emergencies or disasters. — Assist Solid Waste crews. • Administer and manage contracted services. 3. Specific Emergency Concepts and Responsibilities. a. The Division of Public Works will: • Respond to requests for repair work; identify required support agencies; begin mobilization of resources and personnel, and prepare to activate. • Coordination of support agencies in directing and prioritizing resources, needs, and services to accomplish debris removal, access restoration, damage assessment, as well as other areas of infrastructure which may have been adversely impacted. • Maintain communications with other ESF primary agencies, to ensure mutual assistance and an organized working relationship. b. Priorities regarding the repair and/or reconstruction of damaged transportation routes (roads, bridges, airfields,etc.) and damaged facilities will be established, and a response will be executed as specified in the Monroe County Public Works Hurricane Plan, Volume I, Section 1. • Monroe County Public Works Hurricane Plan, Volume I, Section 4, details the inventory of personnel, vehicles, and equipment available to the County for hurricane preparation, response, and recovery. • Reference to pre-positioning of resources, coordination with and within the EOC, and 24-hour staffing may be found in the Monroe County Public Works Hurricane Plan,Volume I, Section 2. c. The restoration, of critical public services and infrastructure is the shared responsibility of Monroe County Public Works, and the appropriate Monroe County utilities companies (Florida Keys Aqueduct Authority, Florida Keys Electric Cooperative, County Electric System). When the magnitude of the effort to restore this vital infrastructure exceeds local capabilities, the County will seek assistance through Mutual Aid Agreements and memorandums of Understanding. The coordinates of all critical facilities in the County are on file with the State Division of Emergency Management's Geographic Information Systems (GIS) lab. The Rapid Impact Assessment Team(RIAT) will assimilate post-storm damage assessments and, upon request, evaluate the need for additional resources necessary to restore the facility in question. CEMP November 2007 3- PUBLIC WORKS &ENGINEERING Monroe County, Florida C. ROLE OF COUNTY EOC. 1. When the EOC is activated, the EOC Incident Commander may activate ESF # 3 to coordinate all public works activities. ESF # 3 is responsible for directing and coordinating all available county manpower, equipment and material available to carry out requirements for public works services, debris clearance, damage survey, maintenance and repair of local roadways, etc. ESF#3 will make requests to the State EOC for additional resources when all local public works resources have been exhausted. 2. Public Works personnel will be alerted according to prescribed departmental/agency policy. The operational priorities for personnel will be assigned by ESF # 3. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre- designation of duties and responsibilities will facilitate a reduction in response time. 3. Public Works Agencies will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. 4. ESF#3 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. Public Works personnel will report the need for rescue, the numbers of dead or injured, damage to buildings, public facilities such as roads and bridges, and utilities.These reports will be compiled by dispatch and communicated to the EOC. E. EVACUATION. Evacuation will be coordinated with the EOC to ensure that the evacuees are moved to an appropriate shelter, and those needing special assistance are provided for. The "Operations Section" will ensure appropriate public works support. F. FIELD OPERATIONS. 1. The first priority will be to assist the law enforcement and fire services personnel in saving lives. This may include heavy rescue of people in collapsed buildings; clearing of roads and traffic control; construction of emergency access roads; communication support; the use of vehicles for transportation, sheltering, and rescue personnel support; the inspection of critical facilities such as hospitals, designated shelters and emergency operations centers. 2. Law enforcement and fire services agencies will establish inner and outer perimeters to secure a disaster scene. A strict policy of limited access to the disaster area will be rigidly enforced to ensure the safety and well being of the community. All movement into and out of the area will be requested through the established command posts. 3. Security will be provided for essential facilities if required, and law enforcement officers will assist the Public Works in restricting access to unsafe buildings or areas. 4. Hazardous Materials Response: • Public Works units responding to a hazardous material incident will ensure that they have a full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves. 3- 6 CEMP November 2007 Annex III: PUBLIC WORKS &ENGINEERING Emergency Support Function(ESF) -3 • Properly ggtrained personnel only Rshould �tlbe deployed to a hazardous material incident. L Al, l" AC '!BIKE",' w° D LTiwIs�ry��,r�'W.M��YN;'(.1"'.S. A. ATTACHMENTS. None. B. REFERENCES. 1. Monroe County Public Works Hurricane Plan. CEMP November 2007 3" PUBLIC WORKS &ENGINEERING Monroe County, Florida Blank Intentionally 3 . 8 CEMP November 2007 Emergency Support Function (ESF) 4 Fixefiry hting --------------------------------------------- ��o�wuw u z��r v �J4 �/Aa��y� Preface Fire Service is an integral part of the network providing emergency operations within Monroe County. They are normally the "first responders," and provide fire, rescue, and Emergency Medical Services (EMS)to the public in any emergency. Primary Agency Fire, Resette llo Poo rem ("rajtry(Y��hI&Pr iltt q.ttterI(!I1C ii pt"rattotls ("''e Wr tit tttlrt;i•? ; Determine present and future need for firefighting and other on-scene Division of Emergency Services,Fire Rescue resources: + ttppi,)rt. - Communications. • Islamorada Fire/Rescue Search and rescue. • Key Largo Fire District Emergency medical. • Marathon Fire/Rescue Heavy rescue. • Key West Fire/Rescue Evacuation. • Miami-Dade Fire/Rescue Mass casualty transportation. • NAS Key West Mobile shelter. emer enc res Transport g Y P of onders and resources. • ORPS Other Logistics:food;water;emergency power;lighting;etc. �'t t`it i as' �s° Sources for resources can include: Staff ESF#4 within the County EOC. Local,state,federal mutual aid. • Identify incident sites requiring firefighting services. State County EOC. • Ensure operation of fire dispatch and reporting systems. Establish,maintain contact with State EOC as appropriate: - Provide alternate communication links if necessary. Provide information on damages, status of County firefighting • Determine condition, status of County firefighting systems. resources. Request additional firefighting resources,as needed. Make routine contact with fire stations during Determine if support is required to other jurisdictions: disasters and after storm landfall. Do not dispatch mutual aid until it is determined no threat exists Request damage report from each fire station to in the County. estimate neighborhood damages. Assess County's ability to respond based on existing resources • Coordinate mutual aid firefighting resources as necessary. and possible threat to our community. State of Florida Primary Actions • Florida Department of Insurance, Division of State Fire • Coordinate support to local governments for detection,suppression of Marshal fires. Support • Mobilize,provide personnel,equipment,supplies. • Department of Agriculture & Consumer Services, Activation of Florida Fire Chiefs Association "Fire- Rescue Division of Forestry Disaster Response Plan". • Fire Chiefs Association Federal Government Primary Actions Department of Agriculture • Management, coordination of federal firefighting personnel, Forest Service equipment,supplies. Support • Assist state,local rural,wildland urban firefighting operations. • Department of Commerce • Detect,suppress fires on federal lands. • Department of Defense • Fire damage assessment. • Department of interior • Department of Homeland Security • Environmental Protection Agency Monroe County, Florida Annex III: FIREFIGHTING Emergency Support Function(ESF)- 1 Comprehensive Emergency Management Plan Emergency Support Function - 4 Firefighting A. PUPOSE. Coordinate the use of fire service resources to support emergency support functions requiring fire—fighting capabilities to perform their emergency response,recovery, and assistance missions. B. SCOPE. Provide countywide support services in the detection and suppression of fires and other hazardous conditions, and in mobilizing and providing personnel, equipment,and other supplies. C. SITUATION. Emergency or hazardous conditions of potentially disastrous proportions, or conditions which are coincident with any other emergency situation, will place high demands on local fire services. A major event may result in many urban, rural, and wild-land fires. A minor, major, or catastrophic event may severely damage the fire service infrastructure. Local fire service response activities may be affected by lack of resources, damaged fire equipment,and disrupted communications. D. POLICIES. Fire Services will exercise broad lawful authority to provide fire protection and other emergency services, including control and direction of activities at fire scenes, ordering evacuations in the vicinity of fires/emergencies,and taking actions necessary to extinguish or prevent the spread of fires. A. GENERAL. I. Emergency operations for fire services agencies will be an expansion of their normal daily responsibilities. Their primary responsibilities include fire control, rescue operations, and responding to hazardous material incidents. They will advise local government officials and emergency support personnel of hazards associated with hazardous materials, and the dangers associated with technological hazards and fire during emergency operations. 2. Existing disaster assistance agreements with the Florida Fire Chiefs Association (FFCA) will generally be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal fire service groups. CEMP November 2007 - 3 Monroe County, FIREFIGHTING Florida 3. Coordination between fire services agencies is necessary to ensure emergency operational readiness. Each department/agency/organization must develop Standard Operating Guidelines (SOGs) and resource listings to support this plan. 4. Protective equipment, instruments, and clothing to perform tasks in hazardous materials environment should be immediately available and properly maintained. 5. A listing of available fire services resources is maintained in the EOC. B. TASKS AND RESPONSIBILITIES. 1, Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Maintain inventories of resources and equipment. • Participate in drills, exercises. • Develop emergency action plans and checklists. • Maintain mutual aid agreements. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, send response teams/personnel, equipment, and vehicles to the emergency site, staging areas, or other location, as appropriate. • Manage fire/rescue resources, direct fire operations, rescue injured people during emergency operations, and determine the need, as appropriate, for evacuation of the immediate area in and around the emergency scene. • Report initial disaster assessment to EOC when activated. - Report the need for rescue, the numbers of dead or injured, damage to buildings, public facilities such as roads and bridges, and utilities. (Compiled by dispatch and communicated to the EOC.) - Advise if an event requires notification of State Terrorism Warning Point. • Implement evacuation orders due to unsafe buildings, fire danger, hazardous materials, or any other reason identified by competent authority. • Coordinate with State EOC, as appropriate in the evacuation of people at risk in the evacuation area. • Alert all emergency response organizations of the dangers associated with technological hazards and fire during emergency operations. • When requested, Fire Chief or designee reports to the County EOC, when the EOC has been activated during an emergency. 3. Specific Emergency Concepts and Responsibilities. a. Monroe County Fire Rescue is the lead for coordination of fire service resources and provision of heavy equipment support for fire service responses. b. All fire-fighting activities are controlled by the Incident Command System. Initially, operational command is established on scene by the district fire department (there are 20 separate fire stations in 4-4 CEMP November 2007 Annex III: Emergency Support Function(ESF) - I FIREFIGHTING Monroe County; 2 paid full time and 10 volunteer). • A representative from the Fire-Rescue Department assumes operational command. Additional fire resources would be requested through direct requests for specific resources through the State DEM to the Florida Fire Chiefs Disaster Response Mutual Aid System should it be required. c. Florida Fire Chiefs Disaster Plan resources are accessed through the County Coordinator for this program(currently the Assistant Fire Marshal) and his or her alternate Coordinator. C. ROLE OF COUNTY EOC. 1. When the EOC is activated, the EOC Incident Commander may activate ESF # 4 to coordinate all fire services activities. ESF # 4 is responsible for directing and coordinating all available local government personnel, equipment and supplies available to carry out requirements for fire services. ESF # 4 will make requests to the state EOC for additional resources when all local fire services resources have been exhausted. 2. Fire Service personnel will be alerted according to prescribed departmental/agency/organization policy. The operational priorities for personnel will be assigned by various Fire Chiefs. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency.Pre-designation of duties and responsibilities will facilitate a reduction in response time. 3. ESF#4 will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. 4. ESF#4 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. The primary source for this will be the fire dispatch centers. As soon as possible,fire services personnel will report the need for rescue, the numbers of dead or injured, damage to buildings, public facilities such as roads and bridges, and utilities. These reports will be compiled by dispatch and communicated to the EOC. E. EVACUATION. 1. Fire Service officials will implement evacuation orders due to unsafe buildings, fire danger, hazardous materials, or any other reason identified by competent authority. Fire Service officials will take lawful actions necessary to save lives and property. 2. Evacuation will be coordinated with the EOC to ensure the evacuees are moved to an appropriate shelter,and the needs of special populations and individuals are provided for. F. FIELD OPERATIONS. 1. Emergency actions may include: • Once notified of an emergency situation, sending response teams/personnel, equipment, and vehicles to the emergency site, staging areas, or other location, as appropriate. • Identifying an Incident Commander (IC) and establishing an Incident Command Post (ICP). Assign appropriate personnel to IC staff. • Performing IC duties at the emergency scene. CEMP November 2007 4- 5 Monroe County, FIREFIGHTING Florida • When requested, send a senior representative to the EOC, when the EOC has been activated during an emergency. • Notifying the EOC of the situation if the original notification did not come from the EOC. • Managing fire/rescue resources, direct fire operations, rescue injured people during emergency operations, and determine the need, as appropriate, for evacuation of the immediate area in and around the emergency scene. • Assisting, as appropriate, in the evacuation of people at risk in the immediate area in and around the emergency scene. • Alerting all emergency response organizations of the dangers associated with technological hazards and fire during emergency operations. 2. Fire Service agencies will establish inner and outer perimeters to secure a disaster scene. A strict policy of limited access to the disaster area will be rigidly enforced to ensure the safety and well being_of the community.All movement into and out of the area will be requested through the established command posts. Additional details concerning response actions required by fire services are found in department/agency SOGs published under separate cover. 3. Security will be provided for essential facilities if required, and law enforcement officers will assist the Fire Services agencies in restricting access to unsafe buildings or areas. 4. Hazardous Materials Response. • Fire Services units responding to a hazardous material incident will ensure that they have a full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves. • Only personnel having proper training should be deployed to a hazardous material incident. A. ATTACHMENTS. None B. REFERENCES. 1. Florida Fire Chief's Association Fire-Rescue Disaster Response Plan. 2. State-wide Mutual Aid Compact. 4- 6 CEMP November 2007 Emergency Support Function (ESF) 5 "hiforJAI. '. .., ............................................... ________ ______.....................__ fi 6 Preface Timely,initial situation reports provide a basis for initial Monroe County emergency actions and decisions to include: level of Emergency Opera- tions Center (EOC) activation; emergency functions needed; response priorities; and key locations. All departments/agencies/ organizations within Monroe County are expected to provide timely situation reports to a the EOC by whatever communications are available. During day-to-day operations, Monroe County Emergency Management collects and evalu- ates information and reports. During a disaster, the EOC Incident Com- mander or the EOC Planning Section Chief, will appoint a Situation Analysis Unit to coordinate data collection, information analysis, and preparation of reports. Primary Agency er y Managmient +l°fro-+aa°dpp ('u"r�;c�rP(�Mn P''�arr,r,6V"G'i t�tttt�r� ttt:� O h4°rtltihtts C'Vnter Keep the County EOC and other Emergency Support Func- • Emergency Management tions apprised of overall operations. t �tl tt]„ : Maintain displays of pertinent information for use in briefings. • Technical Services Research technical information. • Division of Community Services Collect and manage information from all sources. • Division of Growth Management Provide for a written"incident action plan" which identifies the • Libraries objectives and tasks to be performed during the next"operational period"and the resource requirements to complete those tasks,as L °kt"h Tasks" well as identifying future issues to be addressed (what's to be • Staff the County"EOC Planning Section"and certain E5F done next,and what will it take to do it).Plan elements include, #5 Units(see EOC organization chart). * Summary/Briefing Document * Objectives:specific and measurable. • Compile damage assessment reports with County EOC * Organization:County EOC staff,Incident Commanders,etc. personal. * Tasks and Assignments: who's doing what,where,resources • Ensure daily reconnaissance of all impacted areas, required. - Compile status report to assist on going incident * Supporting Materials(as needed):maps,traffic plan,security action planning. plan, medical plan, communications plan, etc., as well as • Plan for future emergency operational periods. weather data,special precautions,and safety messages. Collect,process and disseminate essential elements of Establish,maintain contact with State EOC: information for use by response operations and provi- Provide situation status and damage information, sion of input for reports,briefings,displays and plans. Receive state situation information. Consolidate information into reports and other materi- Conduct regular EOC briefings. als that describe and document overall response ac- Compile information from weather,media,County,and state sources. tivities. State of Florida r w Primary Actions • Department of Community Affairs, Division of • Collect,process,disseminate information in support of response and Emergency Management recovery operations. Support • Provide situation reports. • Department of Military Affairs,Florida National Guard • Develop action plans. • Provide technical information and assistance. Federal Government Primary Office of Personnel Management • Department of Homeland Security/ Emergency Prepared- Small Business Administration ness and Response/ Federal Emergency Management Tennessee Valley Authority Agency U.S.Postal Service • American Red Cross Support Nuclear Regulatory Commission • Department of Agriculture Small Business Admin. • Department of Commerce Voluntary Organizations. • Department of Defense • Department of Education Actions • Department of Energy Facilitate information flow in the pre-incident prevention phase in • Department of Health and Human Services order to place assets on alert or to preposition assets for quick • Department of Homeland Security response. • Department of Housing and Urban Development During the post incident response phase,responsible for support and • Department of the Interior planning functions. • Department of Justice ESF#5 activities include those functions that are critical to support • Department of Labor and facilitate multi-agency planning and coordination for operations • Department of State involving potential and actual hicidents of National Significance. • Department of Transportation This includes alert and notification, deployment and staffing of • Department of the Treasury Department of Homeland Security (DHS) emergency response • Department of Veterans Affairs teams,incident action planning,coordination of operations,logistics • Environmental Protection Agency and material, direction and control, information management, • Federal Communications Commission facilitation of requests for Federal assistance, resource acquisition • General Services Administration and management(to include allocation and tracking),worker safety • National Aeronautics and Space Administration and health,facilities management,financial management,and other • Nuclear Regulatory Commission support as required, Monroe County, Florida Annex III; INFORMATION &PLANNING Emergency Support Function(ESF)-5 Comprehensive Emergency Management Plan Emergency Support Function - 5 I. 1 TR(I)111,11110N, A. PUPOSE. 1. Monroe County Emergency Management retains the overall responsibility for the collection, analysis, evaluation, and dissemination of critical information regarding potential or actual disaster or emergency op- erations, as well as facilitation and support of the overall activities of local entities in providing emergency assistance. 2. To provide a countywide rapid system for situation reporting and analyzing effects of emergencies, disasters. Such a system will help with warning, emergency response, emergency public information, disaster analysis, local requests for state assistance, emergency and disaster declarations, initial damage assessment, and re- covery efforts. B. SCOPE. Coordination of the overall information and planning activities of the Emergency Operations Center and all appropriate response organizations in support of emergency operations. C. SITUATION. A major or natural disaster or other significant event may be of such magnitude as to exceed the capability of local organizations and require the assistance of additional state and federal agencies to supplement local efforts. Communications may be severely impacted. Television, local radio stations, and telephone services will be affected.Within the affected area,communications using local systems will be erratic or non-existent. D. POLICIES. 1. It is the policy of Monroe County to coordinate the activities of all Divisions/Departments and other organi- zations participating'in the response and recovery from a major incident or disaster in a timely manner. 2. It is the policy of Monroe County to make maximum use of the available resources. 3. All affected County Divisions/Departments and participating organizations are to provide information to the EOC Incident Commander at the EOC related to their department's current and planned response and recov- ery activities. 4. All affected County Divisions/Departments and participating organizations are to be actively involved in the development and implementation of the Disaster"Incident Action Plan" (a specific action plan based on dis- aster impacts). CEMP November 2007 5 -3 INFORMATION &PLANNING Monroe County, Florida 5. All affected County Divisions/Departments and participating organizations are to treat the goals, objectives, and tasks stated in the Incident Action Plan as official priorities and policy for the period covered by the plan. 6. All affected County Divisions/Departments and participating organizations shall develop internal plans for implementing their assigned tasks within the Incident Action Plan. 7. All Divisions/Departments will prepare an After Action Report after the conclusion of the incident. 8. All local entities will be prepared to report operational information and damages to the Monroe County EOC. 9. Information will be shared with response and relief organizations in the EOC. 10. Information collected by the local government as part of reports made under the provision of this annex may be released as public information only with approval of the Emergency Management Director or designee,or in accordance with published standard operating guidelines. 11. Personal information regarding disaster victims will be kept confidential and will only be shared with the response and recovery organizations identified within this plan for the sole purpose of providing assistance to these disaster victims. 12. In the event of a law enforcement related event, some assessment information may need to be kept confiden- tial by the EOC staff until such time as the Sheriff, a Police Chief or designees deems it appropriate for re- lease to the public. f ," h I,,.xEl ' I ��' 'I do ".��'° 1NS. A. GENERAL. 1. Initial reports of emergency or disaster effects will be trade by local governments and field forces to the Monroe County Emergency Management or the EOC as rapidly as possible. All Divisions/Departments and/or agencies are to make damage/injury reports to the EOC when required, and shall direct their person- nel to follow reporting procedures. • General information to be reported should include: — What has happened? — What can be done about it? — What is needed? 2. Recommendations should be made to Emergency Management directly, or through fire and law enforcement services. 3. Additionally, immediate, specific information should include status of departmentlagency: • Personnel. • Equipment. • Vehicles. • Communications capabilities. • Facilities. 5- 4 CEMP November 2007 Annex III: Emergence Support Function(ESF)-5 INFORMATION &PLANNING 4. Monroe County department Heads, managers, and supervisors are expected to report the above information and information on damages, and tasks to be done (if applicable) to the Emergency Management Director and/or EOC by whatever means possible. 5. As soon as possible,Divisions/Departments/agencies will do a "roll call" of field units to determine status. b. On-duty personnel in the field shall evaluate their own condition and situation, and if possible, evaluate their surroundings by making a quick "windshield survey" of their area. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function (ESF). • Maintain EOC supplies, and data displays. • Participate in drills,exercises. • Develop emergency action checklists. • Develop procedures for After Action Report, critique and debriefing. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified,report to the County EOC. • Monitor severe weather systems for their potential impact. • Advise County staff of changes in National Alert status and of any announcements of credible threats from the Joint Terrorism Task Force(JTT). 3. Specific Emergency Concepts and Responsibilities. a. Coordinate responders at all levels; identify resources, personnel, and types of assistance required for emergency operations; and initially assess the needs of the recovery effort may demand. b. Provide information and planning, collect information essential for the briefing of appropriate person- nel. Facilitate information exchange, briefings, displays, and operational planning related to emergency activities. c. Collect information from State, Federal, and local organizations and other ESFs, and analyze the data for operational.purposes. Collect critical information from other ESFs and develop Incident Action Plans, reports, briefings, and displays, in order to provide information to the general staff of the EOC, Incident Commander, and other appropriate users and agencies. d. Responsible for maintaining and providing pertinent information to local response agencies; dissemina- tion of information will be by regular briefings, as well as maps, charts, and other visual media such as status reports within the EOC. ESF 5 will disseminate information throughout the EOC and to the sup- port agencies' personnel outside the EOC utilizing radios, telephones, computer networks, electronic mail, and any other means that may become available. e. Charts, maps, and other information are appropriately displayed so all EOC participants can readily ac- cess them. Information updates are passed via telephone and radio lines, as well as by hard copy re- CEMP November 2007 5- 5 INFORMATION &PLANNING Monroe County, Florida ports, in accordance with the Emergency Operations Center SOP. f. Provide resources in coordination with other ESFs to support their mission. Allocate available resources to each assignment based upon identified priorities. Identify, through the Resource Unit Leader, the status of all primary and support resources and maintaining a master list of such resources. Request as- sistance from parallel ESFs at the State EOC or Disaster Field Office, if the resource is not available within the County. g. ESF 5 is responsible for taking all information received and disseminating it to appropriate agencies, as well as preparing reports, briefings, charts, and action plans. Essential elements of information are re- ceived from Federal, State, and local governments, other ESFs, and volunteer agencies. This ESF en- sures that requests and other information are directed to the appropriate agency for action and resolu- tion. h. All support agencies within this ESF will coordinate all actions in performance of disaster assistance missions with the representation assigned by the primary agency of this ESF to the EOC. To ensure continuity of information and response planning, all EOC staff will serve on Alpha 1 Bravo, rotating 12- hour shifts. i. ESF 5 makes a broad assessment of the situation and initial damage reports, identifying areas of dam- age, type, and severity of damage, and the status of critical facilities. The ESF receives information from all levels of Federal, State, and Local governments, as well as other entities. Staffing levels are ar- ranged to guarantee that all key information is gathered into this ESF, analyzed, and disseminated to appropriate ESFs and agencies. j. Federal Counterpart. FEMA will implement, as required, FEMA-related emergency functions under the Federal Response Plan. k. Municipal Counterpart., Designated municipal agencies will coordinate directly with ESF 5 at the EOC for information and support. Non-designated municipal agencies may perform like functions by coordi- nating with ESF 5 through their respective representative in the EOC. 1. State and Regional Counterparts. When State and Regional staging areas have been established an ESF 5 representative will be present at each location. • ESF 5 will participate in conference calls with the State EOC, and will be in constant contact with them utilizing telephone, electronic mail, and other media as available. State DEM representatives will be incorporated into the County EOC to assist in coordinating information gathering and joint decision making between the State and County. • Requests for assistance, resources, or information will be tracked utilizing computers and hard copy records. The records will be maintained utilizing a coding system to track the status of each request through the system. m. Resources to meet initial staffing needs will be identified prior to the onset of an emergency. A duty roster will be prepared in order to maintain the continuous collection and dissemination of information throughout the activation of the EOC. If personnel are needed above what the County can provide, a re- quest for additional appropriate personnel will be sent to the State EOC. n. The following will be set up and utilized in order to collect and disseminate the following types of in- formation: 5. 6 CEMP November 2007 Annex III: INFORMATION&PLANNING Emergency Support Function(ESF)-5 • Tracking information. • Current and forecast weather information. • County shelter capacity vs. demand. • Clearance, evacuation, and pre landfall hazard figures. • Demographics, including locations of routes,bridges, control points,etc. • Tracking of response and recovery resources. • Damage and needs assessment information. • Situation reports(SITREPS). • Status boards for continuous updates. • Statistical, narrative, and graphical information. 7. A. ATTACHMENTS. 1. Operational Period Duties and Tasks (Example). 2. Standard Operating Guidelines for EOC Action Plans. 3. Monroe County EOC Standard Operating Guidelines for Briefings,Debriefings,Conferences. 4. Spot Report. B. REFERENCES. None. CEMP November 2007 5-7 INFORMATION&PLANNING Monroe County, Florida Blank Intentionally 5- S CEMP November 2007 Annex III: INFORMATION &PLANNING Emergency Support Function(ESF)-5 r%,U,a chin e10 1 OPERATIONAL PERIOD DUTIES AND TASKS (EXAMPLE) (Based on a 12-Hour Shift) Hour 1 (Beginning Shift): • Status Briefing by EOC Incident Commander or Planning Chief to all EOC staff. • Position/section briefings, emphasis on specific objectives and work to be performed during this operational period. • Use of logs and message forms by all EOC staff. Hour 2 to 10: • Continued use of logs and message forms by all EOC staff to document their activities. • "Heads-up"briefings by EOC Incident Commander as appropriate. • Position/section meetings,briefings as necessary. Hour 11-12: • All Position/section situation reports are submitted in writing. • Planning meeting to develop Action Plan for next operational period. • Briefing to Policy/Executive Group. • Debrief of personnel going off-shift. • Relief shifts arrive. • Individuals brief their replacement. • End of shift briefing. CEMP November 2007 5- 9 INFORMATION&PLANNING Monroe County, Florida Blank Intentionally 5- 10 CEMP November 2007 Annex III; INFORMATION &PLANNING Emergency Support Function(ESF)-S Attachnitnt 2 STANDARD OPERATING GUIDELINES FOR EOC ACTION PLANS A. PURPOSE. In emergencies/disasters, which may last for several days, the EOC Incident Commander and the Planning Section Chief will prepare a written action plan. The Action Plan will set forth objectives and tasks to be com- pleted during the next operational period. Essential to the development of each "operational period action plan" are the Section, Branch, Unit Situation Reports (SITREPs). Each future operational period objectives are derived from the previous operational period SITREPs. B. ACTION PLAN OVERVIEW. I. The Action Planning process is an essential tool for Monroe County EOC, particularly in managing sustained operations. If the emergency organization is to have a well planned and executed approach to resolving the problems posed by the disaster, the EOC organization must remain focused and unified in its efforts. The Action Planning process is a key element to ensure that the entire EOC organization will be focused and act- ing as a unified coordinated body. If the organization is going to move forward in a unified manner, there must be a clear understanding of what goals are being pursued, what time frame is being used (the Opera- tional Period) and how individual unit efforts are a part of the overall organizational efforts. 2. For the EOC organization to continue its efforts, it is important that common organizational goals are maintained and pursued. The Incident Commander (IC) sets these goals. For the IC to draft appropriate goals, they must have a good understanding of the current situation and some idea of where the situation is going. They need to know not only what has happened in the last operational period, but also what is likely to occur in the next and future operational periods. The Planning Section in the form of a Situation Report should provide this information.The Situation Report must contain all key information and should also illus- trate what outcomes are to be expected. 3. Once the Situation Report has been delivered, the Incident Command(IC) shall determine the STRATEGIC GOALS for the next operational period. Are these different from the operational goals from the last period? This short list of organizational goals must be verifiable and measurable. 4. Once the goals are set, they should be communicated to the other EOC elements so that they can be consid- ered as to how the sections will tactically address the problems identified in the Situation Report, based on the objectives set by the IC.The various branches in the Operations Section should each address this issue. 5. Next it falls on the Logistics Section to determine how they will support the Operations Section's efforts to meet the established strategic objectives and to anticipate equipment and supply procurement and personnel acquisition. 6. The Administration & Finance Section must determine how they will support the Operations Section's efforts to meet the established strategic objectives and to establish specific cost tracking and contracting methods. 7. The Planning Section must also consider their ongoing efforts to continue to produce and post situation reports and information as well as continuing to support the Action Planning process throughout future op- erational periods. This will require continual briefing and rotation of staff in key information gathering roles in the EOC. CEMP November 2007 S- 11 INFORMATION &PLANNING Monroe County,Florida C. IMPORTANCE OF WRITTEN ACTION PLANS. 1. Written Incident Action Plans are a significant tool and provide: ❑ A clear statement of objectives and actions. • A basis for measuring work effectiveness and cost effectiveness. • A basis for measuring work progress and providing accountability. • Documentation of planned event flow. D. OPERATIONAL PERIODS. 1. Operational Periods can be of various lengths, but are usually no longer than 24 hours. The length of the Operational Period is determined based on a number of issues. • Length of time needed to achieve tactical objectives. • Availability of fresh resources. • Future involvement of additional resources. • Environmental considerations. (Light, Weather). • Safety considerations. E. ESSENTIAL ELEMENTS IN THE WRITTEN ACTION PLAN. 1. Statement of Objectives - This is a statement of what we expect to achieve. Objectives must be attainable, measurable, and flexible. 2. Organization - Describes what elements of the organization will be active and in place for the next Opera- tional period. 3. Tactics and Assignments - This describes the tactics and operations to be employed to achieve the objec- tives set. The Operations Section will normally set tactics. The Logistics and the Administration &Finance Sections will accomplish resource support and acquisition of necessary personnel and materials. 4. Supporting Material - Examples include maps, weather information, special information, the Communica- tions Plan,Medical Plan, and any other special data. F. RESPONSIBILITIES FOR ACTION PLANNING. L The Planning Section Chief is responsible for developing the Incident Action Plan in large events. The Section will provide a great deal of support in the construction of the Plan. The Situation Analysis Unit will provide a situation report at the beginning of the Action Planning meeting. G. SEQUENCE OF ACTIVITIES IN THE ACTION PLANNING PROCESS. 1. The PLANNING Section will present a formal current Situation Report. This report should include all key categories and other appropriate forms. 2. The IC will define the organizational priorities for the next Operational Period(short term) as well as for the intermediate goals. This should include no more than four or five broad goals and represents the strategic goals of the organization. Goals should be measurable and verifiable. (Example; water issue; short term goal is providing bottled drinking water for those who need it, while the intermediate goal is restoration of water purification and delivery systems). CEMP 5- 12 November 2007 Annex iII: - Emergency Support Function(ESF)-5 INFORMATION&PLANNING 3. The PLANNING Section posts the goals as determined by the IC. 4. The OPERATIONS Section will then address how it will tactically address the problems identified in the Situation Report, based on the IC priorities. Each branch must develop tactical plans. The liaison agencies should address how they will support the overall goals of the EOC keeping in mind that they will also ad- dress within their own organizations the same process for their own organization goals. 5. The LOGISTICS Section determines what is required for them to obtain the needed personnel, supplies and materials to support the OPERATIONS Section in their pursuit of the organizational goals, as well as what the specific needs are. 6. The ADMINISTRATION & FINANCE Section determines what is required for them to pay for, docu- ment, and recover the funds for the needed personnel, supplies, and materials to support the OPERATIONS Section in their pursuit of the organizational goals. 7. The PLANNING Section continues to capture the information necessary to produce reliable and current situation status reports, project future needs and outcomes and to facilitate the Action Planning process and Action Planning meetings. H. THE ACTION PLANNING MEETING. 1. This meeting is critical and there may be a tendency for these meetings to last longer than necessary unless they are kept on track and have good focus. The Planning Section Chief will be responsible for running the Action Planning meeting.There are some important tenants for this meeting: • All participants must come prepared. • Strong leadership must be evident. • Agency representatives must be able to commit resources for their agencies. • Cell phones and pagers on vibrate only. I. SEQUENCE AND SUMMARY OF ACTIVITIES BY SECTION. 1. PLANNING Present the Situation Report. 2. INCIDENT COMMAND Set goals. 3. PLANNING Post goals for organizations use. 4. OPERATIONS Determines tactics to achieve goals. 5. LOGISTICS Determines how it will support operations. 6. ADMIN/FINANCE Determines how it will support operations. 7. PLANNING Prepares Action Plan(document); continues collecting, analyzing and displaying information and continues Action Planning process. To assist in the completion of the ACTION PLAN a fill-in-the-blank document format is used. The Planning Section should distribute the appropriate ACTION PLAN page to the Section Chiefs for completion. CEMP November 2007 5- 13 INFORMATION&PLANNING Monroe County, Florida Blank Intentionally 5- 14 CEMP November 2007 Annex III: - INFORMATION &PLANNING Emergency Support Function(ESF)-5 Monroe County "INCIDENT';,,„ FOR OPERATIONAL PERIOD FROM: AM/PM TO: AM/PM NOTE: Actions assigned herein should begin during this operational period and units should report progress at the EOC briefing at AM/PM. TIME/DATE PREPARED: Prepared By (Planning Section Chief): Distribution: •All EOC Sections and Units •Other Approved By(EOC Incident Commander): CEMP November 2007 5 " 15 INFORMATION &PLANNING Monroe County, Florida ®ww®��(G��w��u�'..��pddp� 'wgMY( on�rogJeWp�Cgw�,ounty �f+'�� Date Prepared � Time Prepared: i:ew.wwuw..w.w�w.0....isss, is �.._ ui i in melee mu,u iar,i nnnnnnn OPERATIONAL PERIOD From To: �_:.: �� ,,,,,,�,, CrsrG�a,��v�+����+�.�.;'e�Cuc�ri, l,l1��,&� GIB NRAIxEt�'II N t '. TIaI"I <Ir(, R� 'AK T FOCR I�"E1 'I"It,)IAT, f,,��`.Il.ICMI)P-t 1'1 w.(*J PYalqbia'q's�a,Cioilj AFET ME A :." R1 . 0, j Raab d i'allfiicililies 1'il:'iG 6"wp'p � t�wr,r rep �il � Prepared By(Planning Section Chief): Approved By(EOC Incident Commander): 5- 16 CEMP November 2007 Annex III: INFORMATION&PLANNING _Emergence Support Function(ESF) -S Monroe County Date Prepared: Time Prepared: T I r x u l a lr F For Operational Period: to f 11=1�R A TI��N; ' ,.,.,., loll �C ��aef EOC Incident Commander 1V Ol�u ��•�� "nl :l� � " l l Liaison Officer Branch Director fighting Public Information Officer � ESF 9 SAR Safety Officer ESF 4 Fire EOC Support Officer ESF 10 HazMat m. . ...... ESF 16 Law Enforcement&Security ESF 17 Animal Agency Name ------------ _® Chief I�r�ia��:lei Brie rac Situation A _............. nal sis Unit Lead Branch Director Incident Planning Unit Lead ESF 6 Mass Care COOP ESF 8 Health &Medical ESF 11 Food&Water ., Bra,acliDia,ector Chief ESF I Transportation Branch Director ESF 2 Communications ESF 7 Resource Support ESF 3 Public Works ESF 13 Military ESF 12 Energy 15 Volunteers ADNI N� (JIN NI"'E Chief _ Time Unit Compensation/Claims Unit Cost Unit Prepared By: mm CENW November 2007 5" 17 INFORMATION &PLANNING Monroe County, Florida CO NI',, IA IJ ti ECT10 °I"ASK F0 I t"I'l111,'S, O C. M__ ... JK Qnpuilnc Cr .. . v. . ......... u.�...... ,�,....... ... .. ... .............. �mmmmmm.. ��mmmmmmmm �.,,,, "EOC"$U )port.OIIi r 5 - 18 CEMP November 2007 Annex III: Emergency Support Function (ESF) - 5 INFORMATION &PLANNING Sectionfunit Tasks Assigned To T)i�i :' �l" ��,i� [i : .i .ii�l i��i�n.rf SK 4. 2. ®._. 5. _ ttl . �cSft � . llrac� T� k � � _ .rt � i�it �Lsae , tl. ...... 27 . �.n�. 4. 5. Branch Director Tasks In Support of Priority Issues 2. 3. 4. 5. ESF 4 Firefi Wing Tasks In Support of Priority Issues u..... 2. 3. ..�rvrvrv,. _ rr...... 4, 5. ESF 9 Search & Rescue Tasks In Support of Priority Issues 1. 2. 3 .� .:::m ,�nn �,,,,,,,,,.. 5 , ESF 10 Hazardous Materials Tasks In Support of Priority Issues 1. 2. 4 5 ESF 16 Law Enforcement& Security Tasks In Support of-Priority Issues 1. 2. 3. 4 5, � , ESF 17 Animal Protectiol 1 2. 3. CEMP November 2007 5 - 19 INFORMATION &PLANNING Monroe County, Florida 4. 5. 5. Iuu�le�� cR1 � ' ..� 2. 3. 4. 5, Branch Director Tasks In Support of Priority Issues 1. 2. 3. 4: �. ... .�. 5, � . ...... ESF 6 Mass Care Tasks In Support of Priority Issues ,rvrvrvrvrvrvry 1. 3. 4 ..: pp t of Priority Issues ESF 8 Health&Medical Tasks In Su W or„ __ ........................ ., „�. ........ l+ �, ti" +art of Priority IssuesI' Ll foal ' tr I �sk lei �a a�- 2. 3. 4. 5. �Ioli��tsl.��uctx�� �]0rn��el�'���.� ���t�S�N���rt.of.Pt�irarbl �Issxaes. 1. 2, 3. 4. 5. Branch Director Tasks In Support of Priority Issues 1. 2. 3. 4. 5. ESF 1 Transportation Tasks In Supj2ort of Priority Issues 1. 2, 3. 4. 5-20 CEMP November 2007 Annex III: INFORMATION &PLANNING Emergency Support Function(ESF) -5 5. ESF 2 Communic ations Tasks In Support of Priority Issues 2. 3. 5. ESF 3 Public Works Tasks In Support of Priority Issues 1. 2, 3. 5.4. _._.......,,,,. .: ESF 12 E erg Tasks In SuPpo�rt of Priority Issues n �.................����������m��m�m��������., 2. 3. ....------ ------- GSA fu m'' EC"I"l.t .'1 Jx ° "I? � 1d 1 I111,�; Op''I"KA IN(i i 1".;lt1(� Section/Unit.�,. Tasks � Assigned To . . " SJ 4., . 1+SIY 5 In ortnati rk & Planuin Tasks In Suj?Rc rt t l-'rio,'t lss��e. 1. mmmmmmm,, 2. 4 ,nnnnn3. , .���� ��m. y i,���,�.�nn�� � � ..,.,, h� rite Y ssues Situation Anal sus Unit Leader Taasks In Support of Pro 1. 2. 3. 4. 5. Incident Planning Unit Leader Tasks In Support of Priority Issues 1. 2. 3. 4. 5. COOP Unit Leader Tasks In Support of Priority Issues I. 12. CEMP November 2007 5 21 INFORMATION &PLANNING Monroe County,Florida 3. ---------- ------- 4. .............. 5. . .. d�' � 1 � ,1 1t 'i i1I i.1�� Ell"t"'e�"i`�'NG Pl i il. �14 ..:� .... ��.,.m� .� ,�� �� um _, r ��,� ��e�tiolly N���t 1 asks ' s� ...... NN 3 5. Branch Director Tasks In Support of Priority Issues 1. 2. 3. 4. � . 5. ESF 7 Resource Su ort Tasks In Support of Priority Issues 1. 2 .......3. 4. 5. ESF 13 Military Tasks In Support of Priority Issues 1. r� 2. 3. 4. 5. ESF 15 Volunteers Tasks In Support of Priority Issues 1. 2. 3. 4. 5. a T w .KS,y'0''W' PH."r9; 1001.y Section/Unit Tasks Assied To 1. 2. 3. ...... ...�,w��,�,�,... w................. 4. 5. Time Unit Tasks In Su ort of Priority Issues 2. 3� 5 -22 CEng November 2007 Annex III; INFORMATION &PLANNING Emergency Support Function(ESF) -5 4. .......5 ........... .,,,,,, Com Mis'ition "iaims Unit Tasks 11,11 Sit Olt of r'rio iI aa„ . ....... . .... 4. 5. Cost Unit Tasks In Support of Priorit Issues 1. 2. 3. _4 ------ CEMP November 2007 5-23 INFORMATION&PLANNING Monroe County, Florida Blank Intentionally 5- 24 CEMP November 2007 Annex III: INFORMATION &PLANNING Emergency Support Function(ESF)-5 k1ta:a clament 3 MONROE COUNTY EOC STANDARD OPERATING GUIDELINES FOR BRIEFINGS,DEBRIEFINGS, CONFERENCES PURPOSE. This standard is intended to provide guidelines for briefings, debriefings and conferences in the Monroe County Emergency Operations Center(EOC). SCOPE. This guideline is applicable to all personnel who have designated responsibilities in the EOC. BRIEFING- DEBRIEFING. 1. Status Briefings. • ReguIarly scheduled status briefings will be held during EOC activation every two to four hours de- pending on the need. • The purpose of the briefing is to update all EOC staff to be updated on the current situation. • The EOC Incident Commander will begin the briefing, followed by a quick brief by other EOC Man- agement personnel as appropriate and all section chiefs. • "End of Shift"Debriefings.At the end of each shift: - Unit leaders will debrief their staff. - Branch leaders will debrief their unit leaders. - Section chiefs will debrief their branch leaders. - EOC Incident Commander will debrief section chiefs. • Information collected,compiled will be provided to the incoming shift for information and action. 2. Shift Changeover Briefing. • This briefing should be conducted at least 30 minutes before the shift changeover. • The purpose of this briefing is to provide the oncoming shift members with an overview of the major events that transpired, outstanding actions, and any pertinent information requiring the attention of the oncoming shift. 3. Other Briefings. • Other briefings may be required depending on the circumstances. This could include briefings for visi- tors or special subjects/situations. • The Public Information Officer section will coordinate Media briefings. a. "Heads-up Briefing." • If a section/branch/unit has information that needs to be distributed to the entire EOC immediately, the EOC member should stand up and announce over the PA system "headsup". If necessary, the EOC Incident Commander will assist the member in getting everyone's attention. The member should then verbally describe the situation. CEMP November 2007 5-25 INFORMATION &PLANNING Monroe County, Florida • All information disseminated via a"heads-up"briefing must also be documented on an EOC Mes- sage Form, by the member giving the"heads-up", for inclusion in the Master Log b. Action Planning and Additional Briefings. • Briefings for the County Mayor/Commission, County Administrator, and the Command Section Staff should be scheduled as a minimal at 6-hour intervals. The EOC Incident Commander will post a briefing schedule on the bulletin board.The Planning Section is responsible for coordinating all briefings. EOC section chiefs will be prepared to participate in these briefings with a short summary of their situation report. The briefing by each section should include: - Unresolved problems; Major new problems during previous six hours; Assistance needed from other agencies and status of disaster aid; Information developed by the section that should be passed to other EOC sections or the pub- lic. • Once a day, the EOC Incident Commander will chair a meeting at which the Action Plan for the previous operational period will be reviewed and a new Action Plan will be developed and dis- seminated. • Additional briefings may be organized at the request of the County Mayor/Commission, County Administrator or EOC Incident Commander. These may include VIP, news media briefings and situation reports for newly arrived state or federal representatives. CONFERENCES. Conferences of groups of EOC staff may be convoked at any time by EOC Incident Commander to discuss and resolve major issues.The conferences will be held in a location outside the operations room. • The EOC Incident Commander is responsible for insuring that all decisions reached at conferences are recorded and quickly relayed to EOC staff and affected jurisdictions. 5- 26 CEMP November 2007 Annex III: - Emergency Support Function(ESF) -5 INFORMATION&PLANNING JJP EVENT: Time: Date: Operational Period: Incident# Reported by: 16 t jilk k s�� l ti iti ij' G . ia(IAS R .ports(use lei define; format) All Func•l.iron 2 Resource Status Planning 3 Probabilities and Predictions Planning 4 Public Information and Media Public Information Officer 5 Priorities and Objectives EOC Incident Commander b Follow-up(Old Business) EOC Incident Commander 7 Plan Attachments Planning 8 Other Business All Functions ---------- p9n5'I A i�t�4 it :I 0���l.�l�oa�,��n�° . _ _ .. _ __......... ______...._._....._ __._— _______.___..._ .._..___ ...... ____.._. _ ._..._..— .___.._._._ _._ ._._._.____._ 1 2 3 4 ........................ .... ..... ............. ................. ... ... .......... 5 6 7 8 9 10 Notes: Distribution List: ❑ BOCC ❑ EOC Support Officer ❑ Logistics Section Chief ❑ Mayor ❑ Public Information Officer ❑ Admin/Finance Section Chief ❑ EOC Incident Commander ❑ Safety Officer ❑ Other: ❑ County Attorney ❑ Operations Section Chief ❑ Liaison Officer ❑ Planning Section Chief PREPARED BY(Planning Section Chief) APPROVED BY(EOC Incident( g - Commander) CEMP 5-27 November 2007 INFORMATION &PLANNING Monroe County, Florida NIONl ( 10,!�M: .T EVENT: Time: Date: Operational Period: Briefing# Function: Presenter: CURRENT SITUATION: ISSUES OUTSTANDING: FUTURE ACTIVITIES(For next operational period.): PUBLIC INFORMATION AND MEDIA ISSUES: Note: DO NOT repeat any information alreadyreported in previous briefings or shared by other EOC Staff. 5-28 CEMP November 2007 Annex HE INFORMATION &PLANNING Emergency Spport Function(ESF) -5 t,t �,µhm� erol MONROE COUNTY SPOT REPORT Note: For Use by Emergency Services Field Personnel, Dispatch Centers, County Employees, Media, General Public Provide this information IMMEDIATELY to your Dispatch or to Monroe County Emergency Manage- ment/Emergency Operations Center ❑ Name/Reporting Unit: ❑ Location of Incident/Damage: ❑ Problems/Damage: ❑ Actions Taken: ❑ Assistance Needed: ❑ Make Special Note of: • Status of high life-hazard occupancies (Critical Facilities) • Fire(s), i.e., dwellings,businesses • Streettroad disruptions, i.e., debris, power lines, water • Mass casualties, i.e.,motor vehicle, structure collapse • Trapped victims, i.e., motor vehicle,dwellings, businesses • Hazardous materials release, i.e.,fixed site,transportation • Utility-line disruptions, i.e., power lines,water mains,etc. • Need for evacuations, i.e.,life-hazard occupancies • Health/medical concerns, i.e.,health/medical care facilities • Crowd control, i.e.,unruly, looting, etc. CEMP November 2007 5-29 INFORMATION &PLANNING Monroe County, Florida Blank Intentionally 5 -30 CEMP November 2007 Emergency Support Function (ESF) 6 a,w,. s Care o � u� nd i Preface Though Mass Care is a companion to the "Shelter Function," it may be activated singularly to provide mass care (food,water,sanitation, etc.) to displaced persons not requiring shelter, or to emergency workers. Addi- tionally, other individual "social service" needs may arise, requiring emergency distribution of food, water, clothing, medicine, and other commodities to persons who are not living temporarily in public shelters. Donated goods will need to be received, inventoried, staged, and distrib- uted. Primary Agency r he Salvation Arm �^awt�ui'���tt�m�. � l�trlms�tita�t��, t`;��attcwm • The Salvation Army • Establish,maintain contact with State EOC: tiiaiio rlt - Provide information on mass care needs. • Veterans Affairs - Coordinate receipt,distribution of bulk items and donated goods. • Fire Rescue • Establish, staff, and maintain supply distribution points within the • Division of Public Works County. • Health Department • Identify incident sites requiring mass care services. • Rural Health Network • Determine present and future need for mass care resources: • School Board Communications. • Alliance on Aging Feeding facilities. • Florida Department of Children&Families Feeding for victims and disaster workers. • Florida Keys VOAD Medical,nursing aid. • Habitat for Humanity Potable water. • Project Hope Temporary sanitation facilities. • The American Red Cross Clothing commodities. • Sheriffs Ofice Fixed shelter. Mobile shelter. i ikel l '"�° Obtain,coordinate mass care resources as requested by field incident • Staff ESF #6 within the County "EOC Operations commanders. Section." • Sources for resources can include: State Emergency Operations Center(EOC). American Red Cross. Salvation Arm . State of Florida Primary Actions •�d • Department of Business&Professional Regulation Coordinate with local government in providing: • American Red Cross Bulk distribution of relief supplies. Support Emergency mass feeding. • Department of Agriculture&Consumer Services Temporary shelter, • Department of Children&Families • Department of Education • Department of Elder Affairs • Department of Health&Rehabilitative Services • Department of Labor&Employment Security • Department of Military Affairs • Voluntary Organizations Active in Disaster (VOAD) Agencies: Florida hiterfaith/Agency Network in Disasters Salvation Army Federal Government ' Primary • U.S.Postal Service • Department of Homeland Security/Emergency Prepared- • Corporation for National and Community Service ness and Response/Federal Emergency Management • National Voluntary Organizations Active in Disaster Agency Actions • American Red Cross Promotes the delivery of services and the implementation of Support programs to assist individuals,households and families impacted by • Department of Agriculture potential or actual Incidents of National Significance.This includes • Department of Defense economic assistance and other services for individuals impacted by • Department of Health and Human'Services the incident. • Department of Homeland Security Mass Care: the coordination of nonmedical mass care services to • Department of Housing and Urban Development include sheltering of victims, organizing feeding operations, • Department of the Interior providing emergency first aid at designated sites, collecting and • Department of Justice providing information on victims to family members,and coordinat- • Department of Labor ing bulk distribution of emergency relief items. • Department of Transportation Housing: the provision of assistance for short- and long-term • Department of Treasury housing needs of victims. • Department of Veterans Affairs Human Services: the provision of victim related recovery efforts • General Services Administration such as counseling, identifying support for persons with special • Office of Personnel Management needs, expediting processing of new Federal benefits claims, • Small Business Administration assisting in collecting crime victim compensation for acts of • Social Security Administration terrorism,and expediting mail services in affected areas. Monroe County, Florida Annex III: - MASS CARE Emergency Support Function(ESF) -6 Comprehensive Emergency Management Plan Emergency Support Function - 6 Mass, Care A. PUPOSE. 1. To coordinate activities and resources for temporary shelters, mass care, and the distribution of relief supplies and disaster welfare information. 2. Mass Care: To organize and maintain the capability to provide congregate lodging and meet basic human needs,during and after emergencies or disasters,to persons unable to provide for themselves. 3. Sheltering: To provide for the use of local buildings (such as schools, community centers, or other public facilities) as shelters for people unable to return home as a result of disaster, and to ensure availability of ba- sic survival needs (food, water, etc.)for use during disasters. 4. Special Populations and Special Needs: To identify how to deal with special populations (i.e. concentrations of people in one area, such as hearing impaired, disabled, elderly, hospitals, schools, non-english speaking, etc.) and individuals with special needs (i.e. individuals requiring critical care, elderly/frail, people depend- ent upon life support or medications, etc.) B. SCOPE. Provide county-wide sheltering, including special needs population; coordinate mass feeding operations; provide emergency first aid in shelters if available, triage areas and first aid stations; coordinate with appropriate agencies for the provision of medical support exceeding that of first aid, and for the prevention of communicable diseases. Provide shelter registration data to proper authorities. Coordinate with the appropriate agencies for facility security and a working communications system, and for additional resources to support the mass care and feeding operations. C. SITUATION. Disasters of catastrophic proportions, i.e., tropical cyclones (hurricanes and tropical storms), tornadoes, fires, floods, airplane disasters, and technological events, would require immediate activation to provide mass care to affected populations, victims, and emergency responders involved in the disaster and its aftermath. D. POLICIES. 1. Under Federal Charter, the American Red Cross (ARC) is responsible for Mass Care. However, in Monroe County, the opening and staffing of shelters and for other Mass Care issues initially is the responsibility of the Monroe County Office of Emergency Management (OEM). Following an emergency/disaster(post hur- ricane category 1 and 2 only) when it is safe to reenter the County, the ARC will assume their normal roles CEMP 6-3 November 2007 Monroe County, MASS CARE Florida and responsibilities. The Monroe County OEM will continue to oversee all Mass Care operations in the County to ensure the population is served. 2. Monroe County will assist in the coordination of mass care efforts with the Salvation Army and other agencies. 3. Sheltering and mass care operations will begin as soon as possible following a disaster. Public and private facilities that will provide the best available protection of displaced people will be used as congregate care facilities (shelter/mass feeding). The basic essential life support to be provided for the displaced population in a congregate care atmosphere includes food, water, clothing, medical services, sanitation, lodging and communications. The County EOC determines which shelters, (generally public school buildings) will be opened for shelter use. 4. Monroe County will coordinate with state and federal agencies to facilitate the delivery of assistance programs to individuals, including the identification of appropriate site(s) for Disaster Assistance Center(s). (See Annex IV: Recovery and Recovery Mitigation Actions, in this CEMP, for detail of Individual Disaster Assistance Programs.) 5. Pets. It is the national policy of the American Red Cross that animals and pets other than animals used to assist the physically impaired, are not allowed in shelters. The care of pets and other animal needs will be dealt with by the EOC AnimalfVeterinary Services Unit(See ESF# 17,Animal Protection). 6. NONDISCRIMINATION. No services will be denied on the basis of race, color, national origin, religion, sex, age, or disability, and no special treatment will be extended to any person or group in an emergency or disaster over and above what normally would be expected in the way of government services. The County's activities pursuant to the Federal /State Agreement for major disaster recovery will be carried out in accor- dance with Title 44, Code of Federal Regulations (CFR), Section 205.16.—Nondiscrimination. Federal dis- aster assistance is conditional on full compliance with this rule. 7. It is the policy of Monroe County to comply with the American Disabilities Act and its standards set forth in 41 CFR 101.19-6, to the extent permitted by fiscal constraints. 8. Monroe County will identify and publicize where the closest shelters and refuges of last resort are located (they are activated by the County). 9. Monroe County will secure cooperation of building owners for use of their property for shelter space. 10. Monroe County Department of Fire-Rescue will provide emergency medical care service crews to shelters in the County at the request of the County. A. GENERAL. 1. Emergency operations for most mass care (mass care, individual assistance, sheltering, special population needs) will be an extension of normal programs and services. However, during widespread, multiple site dis- asters human services personnel,resources and facilities may be in short supply. 2. The Salvation Army is the lead department, in cooperation with the Red Cross and others, for coordinating with provider agencies for mass care needs and problems not addressed by the Red Cross or other human service agencies. Other county departments may assist in this effort. 6- 4 CEMP November 2007 Annex III: - MASS CARE Emergency Support Function(ESF) -6 3. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal human services groups. 4. Coordination between human services agencies is necessary to ensure emergency operational readiness. Each departmentlagency having responsibility for human services must develop operating instructions and resource listings to support this plan. 5. A listing of available emergency human services resources is maintained in the EOC. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Analyze mass care requirements. • Identify and maintain current mass care inventories. • Establish mass care inventory, control, and delivery systems. • Develop agreements with mass care providers as necessary. • Identify County assistance mass care locations and resources needed. • Participate in drills,exercises. • Develop emergency action checklists. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation,report to the County EOC, if appropriate. • "Mass Care"emergency actions may include: Provide feeding for victims and disaster workers. - Identify facilities that are appropriate for feeding facilities. - Medical and nursing aid. Provide potable water. Provide temporary sanitation facilities. Identify distribution service centers. Distribute food,clothing, medicine,commodities. Provide information services. Assess social service needs of victims. Provide counseling services. • "Sheltering"emergency actions include: - Provide mobile shelter. - Provide temporary shelter. • Provide Fire-Rescue EMS crew to special needs shelters, as requested. 3. Specific Emergency Concepts and Responsibilities. a. ESF 6 is responsible for coordination and monitoring all mass care activities, assisting in relief opera- tions, and providing aid to those in need. Focus primarily on sheltering, crass feeding, and coordination of activities involved in mass care. CEMP November 2007 6- 5 Monroe County, MASS CARE Florida b. Implementation, operation, and coordination of support agencies in direction of mass care and relief services is the responsibility of ESF # 6. Additionally, coordination of the provision of medical and mental health services in shelters is a function of mass care. c. Insuring there are trained and qualified personnel in each designated shelter/mass care location assist- ing those in need. d. ESF#6 will establish and maintain its shelters, including special needs shelters, in accordance with the Memoranda of Understanding between its primary and support agencies. Resources will be allocated based on County EOC determined priorities. If resources are unavailable within the ESF, it will request assistance from the SERT liaison in the EOC, or the corresponding ESF at the State EOC, or the Fed- eral Disaster Field Office. • Monroe County Emergency Medical Services, Key West Rescue, and Key Largo Ambulance pro- vide emergency first aid services in the designated shelters. It will be prioritized according to the level of urgency and available resources. e. Maintain and amend as necessary the MOU with the designated Monroe County out-of-county evacua- tion shelter, Florida International University (FIU). The CE Perry Building on the FIU campus is desig- nated as the general population and special needs shelter facility for Monroe County. This MOU will include the American Red Cross as a primary support agency and tripartite member of the MOU. • Develop and maintain a master list of shelter status and ensure this information is disseminated to the appropriate agencies. Arrange for 24-hour coverage within the EOC and other designated sites where mass care services are provided. Service and perform preliminary vulnerability evaluations based on predicted conditions and provide information to the Operations Section. f. Shelter Managers will maintain a registry of all evacuees who are in the shelters and Monroe County Social Services will provide information regarding the Special Needs Population who are transported to the shelters. This information will be compiled and utilized for accountability purposes as well as to help family members locate each other through utilization of the Monroe County Emergency Informa- tion phone lines located in the EOC. g. Each shelter is provided with a land-line. Additionally, each shelter within the County will have access to the Internet, as long as phone lines remain operational. Monroe County Sheriff's Office and the City of Key West Police are the lead agencies to provide security at each shelter within the County. FIU Campus Police is the lead agency to provide security at the Flu shelter. h. As a core ESF,Mass Care is one of the first ESFs to be activated as a result of a threat or a response to a disaster. The ESF will notify the lead agency, which, in accordance with established procedures, will notify appropriate support agencies. The ESF will continue to the activities of the lead and support agencies until the ESF is deactivated. i. Monroe County School Board cafeteria and custodial personnel are responsible for the cooking and cleaning services within the shelters that they are operating. The primary agencies will coordinate with ESF# 11 and ESF#7 for provision and distribution of food, water, and ice. The Salvation Army is the agency responsible for providing comfort stations. Station locations will be based on need, and will be coordinated with the ESF. • Receive, evaluate, distribute, and account for resource requests for the impacted areas. List items of critical concern to be addressed and evaluated for priority implementation during briefings and action plans. Establish a system for the utilization of mutual aid resources and personnel. Shelter 6- 6 CEMP November 2007 Annex III: - MASS CARE Emergency Support Function(ESF)-6 managers will provide information to the ESF prior to shelter opening, when the shelter opens, and every two hours thereafter. The ESF will give the shelter information to Operations and ESF# 5 for their use. j. The Monroe County Shelter and Refuge Coordinator maintains a list of all personnel and agencies (e.g., Monroe County EMS, Key West Rescue, Key Largo Ambulance Corporation, Florida Department of Health, Florida Department of Children and Families, Monroe County Health Department) which will staff emergency shelters and special needs shelters 24-hours per day for the first 72 hours of the shel- ters' opening. In the event that FIU is opened as a special needs shelter, a mission request to the State will be submitted requesting medical assistance prior to the shelter opening. The Shelter and Refuge Coordinator also maintains lists of outside personnel and agencies who are available to assist in the shelters should the need arise. The Salvation Army will staff the emergency shelters 24-hours per day, and has prepared the staffing rosters to support these operations. • The Shelter and Refuge Coordinator will work with the Sheriff's Office Public Information Offi- cer, the Joint Information Center, Monroe County Emergency Information Line, and the various shelter managers to identify and reunite families that have been separated. • Monroe County Public Works maintains specific details of the generation equipment designated for each shelter. All generation equipment is maintained throughout the year to ensure its service- ability when connected to a shelter. Mechanics are available throughout the year and also during shelter activation to maintain and service all generation equipment. k. General and special needs shelters will be available to accept clients 4 hours after the order is given to evacuate, in the case of a hurricane, or as soon as possible after an event gives the Emergency Man- agement Director cause to order them to be opened. It takes 4 hours to activate a shelter. Shelters will remain open as long after the event passes as is deemed necessary by the Emergency Management Di- rector and County Shelter Coordinator. 1. Responsibilities for agencies operating shelters include the following: • Registration. Shelter Managers are responsible for registration at general emergency shelters; American Medical Response, Key Largo Ambulance, Monroe County EMS or Monroe County Health Department will be responsible for registration in the county's special needs shelters. • Staffing. Staffing for all shelters is the responsibility of the Monroe County Shelter and Refuge Coordinator. The Coordinator is assisted by The Salvation Army, American Red Cross, Monroe County EMS, Monroe County Health Department, Florida Department of Health, Florida Depart- ment of Children and Families, American Medical Response, Monroe County Social Services, Monroe County Community Services,and Monroe County Public Safety. • Feeding. The Salvation Army, American Red Cross, and Shelter Coordinators, in cooperation with ESF# 11,are responsible for feeding in the shelters. • Medical Care. Responsibility for coordination of medical care resides with the Shelter and Refuge Coordinator. If agencies are available, the Coordinator maintains basic medical staffing at all shel- ters in cooperation with Monroe County EMS, Florida Department of Health, Monroe County Health Department, Florida Department of Children and Families, American Medical Response, Key Largo Ambulance, and the American Red Cross. • Other Logistical Operations. Monroe County Public Works is responsible for the installation and CEMP November 2007 6- MASS CARE Monroe County, Florida maintenance of generators, and the transport of cots and other supplies needed for the shelters. Monroe County Social Services is responsible for transport of special needs clients to the shelters. North Carolina Air National Guard is responsible for the transportation of hospital patients to out of county medical facilities via C-130 aircraft. Monroe County Sheriff's Office and Key West Po- lice are responsible for security at all in county shelters. Shelter Coordinators are responsible for shelter supplies,and for requesting additional supplies as needed. m. The primary agencies are responsible for training their personnel for shelters that are under their man- agement. Emergency Medical Services is responsible for training their personnel who will assist in staffing Special Needs Shelters. n. Monroe County shelters are in schools, government buildings, and churches. Monroe County School Board cafeteria and custodial personnel are responsible for the cooking and cleaning services within the shelters they are operating. The Salvation Army may provide cooking services in shelters as well. The American Red Cross provides feeding services in the special needs shelter at FIU. The Salvation Army is responsible for coordinating food, water, and sanitation needs at their respective shelter. Each shelter Manager or responsible agency will coordinate with ESF#7 and ESF# 11 for provision of food, water, and sanitation services. Coordination of these services is based upon need. Shelter requests for these services are routed to the Monroe County EOC,ESF#7, and ESF# 11. o. All agencies coordinating mass feeding operations will coordinate with ESF's # 7 and 11, as well as with the Shelter Coordinator. p. ESF# 6 receives, evaluates, distributes, and acts on resource requests for the impacted areas. Items of critical concern are listed, addressed, and evaluated for priority implementation during briefings and in- cident action plans. A system is established for the utilization of mutual aid resources and personnel. Regular updates are given to the information and planning section. q. The Salvation Army is the Primary Agency for all pre-landing Category 1 and Category 2 tropical cy- clone events.The American Red Cross is the Primary Agency for all other scenarios. C. ROLE OF COUNTY EOC. 1. When the EOC is activated, the Salvation Army will staff the ESF# 6 within the EOC Operations Human Services Branch to coordinate human services activities. In general, the Mass Care ESF is responsible for di- recting and coordinating emergency programs relating to mass care, individual assistance, sheltering, and needs of special populations and individuals. • Four sub-units may be activated within the Mass Care ESF: - Mass Care Operations Unit - Sheltering Unit. Special Needs Unit. American Red Cross Liaison 2. Human services personnel will be alerted according to prescribed departmental/agency policy. The EOC Mass Care ESF Leader will assign the operational priorities for personnel. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency.Pre-designation of duties and responsibilities will facilitate a reduction in response time. 3. EOC Mass Care Operations Unit duties include: 6- 8 CEMP November 2007 Annex III: MASS CARE Emergency Support Function(ESF)-6 • Identifying incident sites requiring mass care services. • Determining present and future need for mass care resources: - Communications - Feeding facilities. - Feeding for victims and disaster workers. - Medical, nursing aid. - Potable water. - Temporary sanitation facilities. - Clothing commodities. Fixed shelter. Mobile shelter. • Obtaining and coordinating mass care resources as requested by field incident commanders. 4. EOC Sheltering Unit duties include: • Determining requirement for shelters for disaster victims and temporary sheltering for emergency re- sponders. • Establishing shelter sites and ensuring communications to each site. • Ensuring a registration system is activated at each site. S. EOC Special Needs Unit duties include: • Identifying incident locations requiring needs of special populations and individuals. • Identifying sources and costs for providing for the needs of special populations and individuals. • Coordinating programs and resources for special populations and individuals. 6. ESF#6 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damages and the impact on people as soon as possible.Human services agencies and organizations will submit situation and damage reports. E. EVACUATION. Evacuation will be coordinated with the EOC to ensure the evacuees are moved to an appropriate shelter, and handicapped and others needing special assistance are provided for. ESF # 6 will ensure appropriate human services support. F. FIELD OPERATIONS. I. "Mass Care" emergency actions may include: • Providing feeding for victims and disaster workers. • Identifying facilities that are appropriate for feeding facilities. • Medical and nursing aid. • Providing potable water. • Providing temporary sanitation facilities. • Identifying distribution service centers. • Distributing food,clothing,medicine and commodities. • Providing information services. • Assessing social service needs of victims. CEMP 6- 9 November 2007 Monroe County, MASS CARE Florida • Providing counseling services. • Management of donated goods. 2. "Sheltering" emergency actions include: • Providing mobile shelter. • Providing temporary shelter. 3. "Special Needs" emergency actions include: • Making contact with special populations and individuals. • Identifying specific needs of special populations and individuals. G. MASS CARE. Though usually provided in conjunction with emergency sheltering, this function may be activated singularly to provide mass care (food, water, sanitation, etc.) to displaced persons not requiring shelter, or to emergency workers. Additionally, other individual "social service" needs may arise, requiring emergency distribution of food, water, clothing, medicine, and other commodities to persons who are not living temporarily in public shelters. H. INDIVIDUAL ASSISTANCE. 1. Emergency. a. Immediate, short-term individual assistance needs includes: emergency medical care, emergency lodg- ing, emergency provisions of water,food, and medicine,and other essential needs. b. The Red Cross will provide comfort stations and personal items for 72 hours to all who have a need. After 72 hours, only those persons who can demonstrate that they have a permanent place of residence, e.g. rent receipt, utility bill, etc., and that their domicile is not habitable will continue to receive Red Cross assistance. All others will be considered a socioeconomic concern and will be referred to the ap- propriate agency for assistance. 2. Recovery. (Details provided in the Recovery Annex.) a. The Presidential Declaration of Disaster authorizes a variety of federal programs to assist individuals. This assistance is intended to aid citizens in the resumption of a normal way of life, not provide com- plete restitution for injuries and property damage. b. When a Presidential Declaration of Disaster is made, Monroe County Emergency Management and the Federal Emergency Management Agency (FEMA) establish Disaster Recovery Centers to provide dis- aster victims with a single location to make application for assistance programs. c. When notified of the implementation of federal assistance programs, Monroe County departments, which are involved with recovery assistance programs, are responsible for the following: • Review current program guidance to ensure familiarity with program procedures, • Collect appropriate forms, information brochures and program guidance, and, • Provide adequate staff to the Disaster Recovery Centers. 6- 10 CEMP November 2007 Annex III: Emergency Support Function (ESF)-6 MASS CARE I. SHELTERING. 1. General Concepts. a. The responsibility of providing congregate care facilities (shelter and mass feeding) for displaced per- sons from a disaster rests with government. The Emergency Management Director is responsible for coordinating organizations and operation of congregate care facilities(shelter and mass feeding) located within Monroe County boundaries. • When practical, public buildings will be used as shelters. Public shelters will be open and usable during periods of emergency. Those persons not using public shelters will take refuge in their homes or other private shelter areas. The use of shelters will substantially reduce the number of casualties resulting from a disaster situation. Shelter facilities or temporary housing will be avail- able to all persons regardless of race, color,national origin, religion, sex, age or handicap. • The primary mode of transportation will be private vehicle supplemented by public transportation. The Transportation ESF Leader will provide motorized transportation from the reception centers to shelters designated by the EOC unless more expedient means are available. b. Though usually provided in conjunction with mass care, this function may be activated singularly to provide shelter to displaced persons not requiring mass care, or to emergency workers. Shelter services will be coordinated from the EOC. In a Crisis Action Team (CAT) operation the Emergency Manage- ment Director in coordination with the Red Cross shall do this, and other departments as may be needed. • Likely sub-functions and tasks that may be performed include: - Pre-identifying potential shelter facilities. - Obtaining use agreements from the identified facility's management. - Training shelter managers and staff. - Stocking shelter and mass care supplies. - Establishing a victim registration system. c. Telephone or two-way radio communications will be established whenever possible between shelters and congregate care facilities and/or the EOC when necessary for direction and control. d. An active emergency public information and instruction program will be used to keep the population informed of congregate care (shelter/mass feeding)plans, procedures, policies, services and locations. e. Pets. It is the national policy of the Red Cross that animals and pets are not allowed in shelters, other than animals used to assist the physically impaired. The care of pets and other animal needs will be ad- dressed in the Operations Branch Public Safety(See ESF# 17,Animal Protection, in this CEMP). 2. Shelters -Temporary. • The national American Red Cross policy is to provide emergency shelter for 72 hours to all who have a need. After 72 hours, only those persons who can demonstrate that they have a permanent place of resi- dence by providing a rent receipt, utility bill, etc., and that their domicile is not habitable will continue to receive Red Cross assistance. Others are considered a socioeconomic concern and are referred to other agencies for assistance. CEMP November 2007 6- 11 MASS CARE Monroe County, Florida 3. Shelters-Mobile. • Temporary shelter for persons maybe provided by buses, which can provide short term heated spaces until more suitable shelter can be arranged. J. NEEDS OF SPECIAL POPULATIONS AND INDIVIDUALS. 1. Under normal conditions, local and state governments provide a variety of social services to assist certain special populations and individuals with special needs. During emergencies and disasters the normal service capabilities and programs may be disrupted, requiring emergency measures to meet the needs of these popu- lations within the community. a. "Special Populations" are defined as "concentrations of people in one area or building for a special pur- pose or in certain circumstances (e.g. hearing impaired, disabled, homebound persons, schools, hospi- tals, nursing homes, orphanages, shopping centers, etc.)" b. "Special Needs (Extended Care)" are defined as "those individuals who, during disasters/emergencies, have no other alternatives for safe shelter other than a public shelter and who may be disabled, frail or infirmed elderly, need assistance with medications, dialysis patients, use oxygen, catheters or IVs, re- quire backup power or specialized equipment or need transportation to a shelter." 2. The Department of Social Services has the primary responsibility to ensure special population needs are met. Though disaster conditions may pose some difficulties and interruptions, it is assumed that the existing social services programs will continue to function. Following are the "short term" needs that should be addressed for those disaster victims identified as "special populations and individuals:" • Emergency power. • Food. • Transportation. • Evacuation procedures. 3. Successful efforts in providing for the needs of special populations and individuals during disaster requires pre-planning and coordination between government agencies, voluntary organizations, and relief organiza- tions. Successful practices include: • Inventory of local resources for disaster relief. • Defining in advance what each involved group will do. • Forming a committee to perform planning and coordination. • Assigning a counselor for disaster-stricken household. • Inventory of populations or individuals that rely on utility services for special support, e.g. people on life support systems that must have power for operations. 4. Many utilities maintain confidential lists/locations of special needs populations or individuals that depend on utilities for life sustaining systems. These functions must be coordinated to ensure such populations or indi- viduals receive service. S. People affected by disasters have difficulty in absorbing all the information presented to them, need assis- tance in knowing what is available, and how to obtain it. Most special populations and individuals have lim- ited financial resources. 6- 12 CEMP November 2007 Annex III: MASS CARE Emergency enc Support Function(ESF)-6 6. Two major types of needed counseling include: informational counseling; emotional support. 7. Non-English Speaking/Ethnic Minorities. Their major need is assistance with the language barrier. Interpret- ers, organized into "language banks" can provide assistance during and after disasters. 8. Elderly, Disabled. Their major needs include: transportation to and from agencies; assistance with shopping; adequate food allowances; assignment to safe housing; attention to special dietary needs; assistance with in- surance claims; assistance with understanding governmental regulations and paperwork. 9. The Poor. Often assumed to be already "covered" by existing welfare programs. Their major need includes assistance with understanding governmental regulations and paperwork. 10. Children. Their major need is emotional and psychological assistance. 11. The County Department of Health is responsible for the care of special needs persons in shelters. 111. , alu"l": ,.°I,IMI�:N'1" w°ol ETEREN ,."DES.. A. ATTACHMENTS. None. B. REFERENCES. 1. Listing of Mass Care Facilities (published separately). 2. Listing of Shelters(published separately). CEMP November 2007 6- 13 MASS CARE Monroe County, Florida Blank Intenlionally 6- 14 CEMP November 2007 Emergency Support Function (ESF) 7 Resource Support, .... ........................................................................ ........ .......... .................................................................................................................................................................. Preface When disaster threatens or strikes, a community must marshal its resources since prompt and effective response and recovery efforts may require more personnel, equipment, and supplies than the local government possesses. Local officials may rind it necessary to use their government's personnel and equipment in extraordinary ways, to call upon private citizens and organizations for assistance, and even to request help from neighboring jurisdictions and state and federal agencies to aid in the community's emergency operations. Therefore, planning for coordinating such resources, including the development of procedures to inventory available community resources, must be an integral part of a community's comprehensive emergency management plan development process. ................... ....................................... ...................................................................... Primary Agency DIvislon �o�f Public Works fvax�amrd e"' al£„ ,Pfior;,elei, � iatt.t_ ,�a°at".� (�"rycal�trtt:��Wt�nit,lr Pt'dppttlY ry. hi general: • Division of Public Works Receive,document,prioritize,and track requests for resources. Su,ppttrq: Use resource inventory/lists to match and meet needs. • Office of Management&Budget Coordinate with ESF#1(Transportation)as necessary. • Fire Rescue Establish staging areas in coordination with State EOC. • Airports Coordinate supply distribution points, reception, storage, and deployment. "N kt t tl .t'°" Coordinate with other ESF's within the EOC. • Staff ESF#7 in the EOC logistics Section. Notify resource requesters of the fact that requests have been • Coordinate with the "EOC Manager" and/or "Planning satisfied and provide data concerning expected time of arrival, Section" to determine resource needs. Essential quantity en-route,etc. information includes: Maintain financial and legal accountability. WHAT is needed and WHY? Sources for resources can include: HOW MUCH is needed? All Monroe County personnel,equipment,supplies and facilities. WHO needs it? State EOC. WHERE is it needed? County,state,federal agencies and organizations. WHEN is it needed? Volunteer organizations. • Advise, assist the "EOC Incident Commander with General public. determining priorities. Businesses,industry. • Establish,maintain contact with State EOC. - Coordinate additional resource needs. • Purchasing: Secure goods and services. State of Florida " Primary Actions • Department of Management Services Identify unmet disaster needs. Support Direct,coordinate state and non-impacted local facilities,equipment, • Department of Agriculture&Consumer Services supplies,personnel in support of response,recovery operations. • Department of Community Affairs • Department of Corrections • Department of Labor&Employment Security • Department of law Enforcement • Department of Military Affairs • Department of Transportation • Board of Regents • Office of the Governor • Public Service Commission Federal Government Primary Actions • General Services Administration Resource support consists of emergency relief supplies, facility Support space, office equipment, office supplies, telecommunications, • Department of Agriculture contracting services, transportation services (in coordination with • Department of Commerce ESF), security services, and personnel required to support • Department of Defense immediate response activities. • Department of Energy Provides support for requirements not specifically identified in other • Department of Homeland Security ESFs,including excess and surplus property.Resource support may • Department of Labor continue until the disposition of excess and surplus property,if any, • Department of Transportation is completed. • Department of Veterans Affairs • National Aeronautics and Space Administration National Communications System • Office of Personnel Management Monroe County, Florida Annex III: RESOURCE SUPPORT Emergency Support Function(ESF)-7 Comprehensive Emergency Management flan Emergency Support Function - 7 Resource Support A. PUPOSE. 1. ESF # 7 will provide resources and logistical support to municipalities and county agencies for emergency response and recovery efforts. 2. To provide for the effective utilization, prioritization., and conservation of available local resources (equipment and supplies)during emergencies or disasters. B. SCOPE. ESF # 7 will provide countywide resources for emergency operations in the event of resource depletion (i.e, contracting services, office supplies and equipment, emergency supplies, transportation services, additional personnel,etc.).Procure and provide essential material resources, which is all part of logistical support(see 1.1). C. SITUATION. A major or catastrophic disaster will impact local and state resources resulting in shortages of essential resources. Supplies must be procured and provided to the affected areas. D. POLICIES. 1. Resources will be inventoried, prioritized and utilized in the most efficient manner possible, and be applied to functions and areas of greatest need. 2. Additional resources will be requested from State Emergency Operations Center (EOC) after all available Monroe County resources have been utilized. 3. Monroe County EOC is responsible for securing resources from outside Monroe County. Departments that obtain resources from the public or private sector by any other means may not be reimbursed for their expenses. 4. All County Divisions/Departments and municipalities are responsible for arranging the movement of department assets to points where they are needed during emergencies and disasters. If the department does not have suitable transportation capabilities, it may request assistance through the EOC. 5. The County Mayor/County Commission may invoke temporary controls on local resources and establish priorities for use. b. The County Commission, in extraordinary circumstances, may convene advisory groups of public and CEMP November 2007 - 3 RESOURCE SUPPORT Monroe County, Florida private sector representatives to coordinate and manage the emergency use of community resources. 7. The EOC will coordinate dissemination of information concerning any emergency measures, and voluntary controls or rationing. A. GENERAL. 1. Local government should commit all locally available resources as necessary to protect the lives and property of its citizens. After local resources have been expended or committed, assistance will be sought from the State EOC. 2. Local government should maintain a list of local resources available for emergency use. The list should indicate the quantity, location, and contact person. 3. Local government will maintain records of all resources expended in an emergency or disaster, such as personnel,equipment, and materials. B. TASKS AND RESPONSIBILITIES. L Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Analyze resource requirements. • Identify and maintain current resource inventories. • Establish inventory, control, and delivery systems where applicable. • Develop a standardized form for use in emergency resource requests by agencies in the EOC during emergency operations. • Develop agreements with resource providers as necessary with assistance from Budget and Finance(Procurement). • Identify staging area locations and resources needed. • Participate in drills,exercises. • Develop emergency action checklists. • Maintain a list and train emergency procurement liaisons from each department. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation,report to the County EOC, if appropriate. • Coordinate implementation of resource management activities with the appropriate tasked organizations. • Negotiate contracts for support of emergency actions as required. - Assure that emergency procurement procedures and documentation is followed. 3. Specific Emergency Concepts and Responsibilities. a. ESF # 7 will execute the assigned responsibilities and respond to requests for logistical and resources support, and will participate within the recovery response effort. 7- 4 CEMP November 2007 Annex III: RESOURCE SUPPORT Emergency Support Function(ESF)-7 _ b. ESF# 7 will support the assignment of resources and coordinate resource procurement, disbursement, cost accounting, and other areas related to logistical and resource support. c. At the earliest time possible, anticipate needs that will go above and beyond local resource capabilities. Begin preparations and arrangements for meeting those needs through the most appropriate means. d. ESF# 7 maintains a list of local resources available for allocation. In conjunction with ESF# 5, plans are made for requesting resources from both internal and external sources. As resource requests arrive at the ESF, they are matched against locally available resources and the decision is made to provide the resource from local stocks or from outside the County. Outside resources are requested as needed from the SERT or DEM representatives in the EOC. e. ESF# 7 will identify and operate facilities for the purpose of receiving and storing resources, and will coordinate effective transport of resources to appropriate destinations. f. ESF # 7 will perform a preliminary needs assessment based on predicted conditions and prior experience. ESF # 7 will identify warehouses and locations, which may be used as staging areas for incoming resources. g. ESF # 7 contacts vendors with whom contracts, agreements, and 1 or arrangements have been prearranged for the provision of resources. A resource list will be collected from other ESFs. Preliminary mutual aid requests to the SEOC will be made through ESF#7. h. All agencies and departments located either within the EOC or designated as a support agency are responsible for maintaining their own available resource list. i. This responsibility falls on the Public Works, since it is this department that is in charge of logistic support at the EOC. The primary agency's lead representative, support staff, Operations Manager, and coordinators will classify the needs based upon damage assessment reports and prior experience. If a decision is made that a particular resource must be purchased or hired, the appropriate representative will ensure those emergency purchase orders are available and that such requests meet local emergency procurement criteria. The Procurement Unit Leader will review contracts and provide for legal advice, which will be obtained, when necessary, from the County Attorney's Office. j. ESF # 7, in conjunction with ESF # 1, will be responsible for and will be called upon, for whatever support is necessary to distribute resources to their designated destinations. k. Staging areas, including warehouses and distribution centers,have been identified to be used to receive, store, organize, and distribute resources. The leasing of required buildings and warehouses and/or replacement of buildings is the responsibility of the Facilities Maintenance Department within the Public Works Division. Throughout the year as part of the County's public information campaign, volunteers are educated as to whom to contact after an event. After an event volunteers or agencies volunteering resources will notify the County EOC, and are told where they are needed. This ESF works with ESF# 15 to maintain logs of the volunteers working throughout the County after an event. 1. AlI support agencies may communicate directly with each other to request and to provide resource support. Agencies and organizations that receive resources will be responsible for making regular reports on the location and condition of resources loaned to them. Local resources are identified and documented year-round by County staff and ESF primary and support agencies. The lists of locally available resources, how to obtain them, their locations, and a twenty-four hour point of contact are maintained by Emergency Management,Public Works, and all ESFs, specifically for use in an event. CEMP November 2007 -5 RESOURCE SUPPORT Monroe County, Florida C. ROLE OF COUNTY EOC. l. If the situation warrants, an ESF#7 Resource Support Unit may be established within the Logistics Section. Responsibilities include: • Coordinating with the Incident Commander and/or Planning Section Chief to determine resource needs. Essential information includes: — WHAT is needed and WHY? — HOW MUCH is needed? — WHO needs it? — WHERE is it needed? — WHEN is it needed? 2. The EOC will develop and use a zone system for staging emergency personnel and equipment responding in an emergency or disaster. a. Staging areas should be identified in each zone for both local resources to gather or for outside resources entering the county by major transportation routes/systems. b. This staging concept may support staging areas set by incident commanders at individual sites. c. Communications should be established between staging areas and the EOC. d. If feasible, staging areas and zones should be pre-designated. 3. ESF#7 likely tasks are found in the County box on page 2. D. DONATED GOODS. 1. After a major disaster has occurred, it can be anticipated that unsolicited donated resources may be sent to Monroe county. Information should be disseminated to send these resources to appropriate staging areas for registering, inventorying, assignments, and distribution. 2. Management of donated supplies,food, clothing,medicine,and other items is discussed in ESF#15. E. ECONOMY. After a major disaster, the free market economy and normal distribution, transportation, warehousing, and retail systems will be encouraged and maintained to the maximum extent possible. If a disaster causes a shortage of essential resources, Monroe County will endeavor to cooperate with the private sector and with the state in encouraging voluntary controls. Mandatory controls may become necessary. ANDlilyll 11* ,` ; . A. ATTACHMENTS. None. B. REFERENCES. 1. Department/Agency Resource Listings (published separately). 7- 6 CEMP November 2007 Emergency Support Function (ESF) S MedicalHealth & Services, ......... ......... ......... ......... ......... .......... 114 Preface For many single-site emergency situations, these functions will be an extension of normal duties. However, during widespread, multiple site disasters public health and emergency medical services personnel, resources and facilities may be in short supply. Further, certain major health problems may emerge, such as diseases, sanitation problems, contamination of food and water, and community mental health problems. A Primary Agency fleafth, Department 114 ed.fioe°Coi'lt0ly,:Cloride'o iattt'.t^ t'tu V' ,' t"f*df.&CRtltlr VT,r }�t'intatfl^ Advise on potability of water sources and disposition of solid • Health Department waste and wastewater. 80 lrllttlt^l; Establish,maintain contact with State EOC,as appropriate: • Social Services Provide information on damages,status of Monroe County health • Fire Rescue Systems. • Medical Examiner Request additional health resources,as needed. • Fishermen's Hospital • Activate the communications links between emergency medical • Key largo Volunteer Ambulance responders and local hospitals. • Lower Keys Medical Center • Determine condition.,status of Monroe County medical resources. • Mariner's Hospital • Determine present and future need for medical resources. • ORPS - Determine need for additional personnel to include Multiple l'i'k,eiv hgslo Casualty Incidents. • Staff ESF # 8 in the EOC Operations Section Human Determine coordination needed regarding special needs shelters. Services Branch. Examine need for medical equipment and supplies. • Determine condition,status of County health resources. Ascertain need for patient evacuation. • Determine present and future need for health resources. Coordinate Medical Support for shelters. • Obtain, coordinate health resources as requested by field Provide personnel at special needs shelters as requested. incident commanders, to include mass care and shelter Provide,coordinate the following resources: ALS and BLS vehicles; sites. Paramedics; EMT's; Medical Equipment and Supplies; Infection • Coordinate assistance to Medical Examiner in victim Control Liaison and Information;Logistical Support;Administrative identification and mortuary services. Support;Clerical Support, • Coordinate with State County Health Department in the Obtain, coordinate medical resources as requested by field incident team assessment of general health needs of the affected commanders,includes: population,includes: - Provision for pre-hospital and hospital emergency medical care. Provide for dissemination of emergency public health - Assist in identification,coordination and mobilization of medical information. equipment,supplies and personnel. Surveillance and monitoring of conditions that could Coordinate assistance to Medical Examiner in victim identification impact general health. and mortuary services. Evaluation of food,drug or medical safety. Establish,maintain contact with State EOC,as appropriate: Assessment of worker health and safety. Provide information on damages, status of Monroe County Identification of biological, chemical,radiological or medical systems. physiological hazards. Request additional medical resources,as needed. Evaluation of mental health of emergency workers and victims. State of Florida Primary American Red Cross • Florida Department of Health Civil Air Patrol Support Funeral Directors Association • Department of Agriculture&Consumer Services U.S.Department of Transportation • Department of Business and Professional Regulation Actions • Department of Children&Families • Public health response. • Department of Elder Affairs • Treatment,transportation of victims. • Department of Environmental Protection • Evacuation of victims. • Department of Law Enforcement • Assistance to hospitals and nursing homes. • Department of Military Affairs • Mental health counseling. • Agency for Health Care Administration • Re-establishment of health,medical,and social service systems. Federal Government Primary This support is categorized in the following core functional areas: • Department of Health and Human Services Assessment of public health/medical needs (including Support behavioral health). • Department of Agriculture Public health surveillance. • Department of Defense Medical care personnel. • Department of Energy Health/medical equipment and supplies. Department of Homeland Security Patient evacuation. • Department of the Interior Patient care. • Department of Justice Safety and security of human drugs,biologics,medical devices, • Department of Labor and veterinary drugs. • Department of State Blood and blood products. • Department of Transportation Food safety and security. • Department of Veterans Affairs Agriculture safety and security. • U.S,Agency for International Development Worker healtb/safety. • Environmental Protection Agency All-hazard public health and medical consultation, technical • General Services Administration assistance,and support. • U.S.Postal Service Behavioral health care. • American Red Cross Public health and medical information. Actions Vector control. • Provides supplemental assistance in identifying and Potable water/wastewater and solid waste disposal. meeting the public health and medical needs of victims. Victim identification/mortuary services. Protection of animal health. Monroe County, Florida Annex III: HEALTH &MEDICAL SERVICES Emergency Support Function (ESF) -8 Comprehensive Emergency Management Plan Emergency Support Function - 8 1. ls" 'l'I ,f1DUG111O . A. PUPOSE. Identify, manage and organize the response of required public health and medical care resources in the aftermath of a major emergency. Act as the liaison between local, state and federal agencies in the coordination of emergency response and relief assistance,emergency health and medical support. B. SCOPE. Weather permitting, provide pre-hospital emergency response, medical care and transport pre and post disaster. Provide special medical needs evacuation of persons requiring transport by ambulance. Identify and coordinate health/medical equipment and supplies, and support evacuation efforts from critical health care facilities if needed. Assist ESF#4 (Firefighting) and ESF#9 (Urban Search&Rescue) as necessary. Monroe County Public Health organizes appropriate medical/health care personnel, coordinates crisis counseling advises on the status of potable water, waste water, solid waste and air monitoring. C. SITUATION. A major event would rapidly impact local government's resources and abilities to provide health and medical services. Such an event would result in certain public health threats, including problems related to water, solid waste, physical and mental health. Medical/health facilities may be severely damaged or destroyed resulting in a medical and pharmaceutical supplies/equipment shortage. Persons who are not injured, but require daily medication, would have difficulty in obtaining necessary medication due to the damage or destruction of supply locations. Injuries and health conditions will be complicated by the impact of the disaster as well as in coordinating services of health care facilities and pharmacies. D. POLICIES. I. Health. a. Continuation of public health functions and control of environmental factors related to public health is essential following a disaster to prevent the outbreak of disease and to monitor the spread of vectors associated with the disaster itself. b. Expedient health services are provided by the members of the Fire Rescue Departments trained as Paramedics and EMT's. c. To provide the highest of quality of care possible, however, emergency measures to protect life and health during disasters in all likelihood will be exclusively dependent upon local and area resources. Austere conditions may limit the amount and quality of care. CEMP November 2007 8 3 HEALTH &MEDICAL SERVICES Monroe County, Florida 2. Emergency Medical Services. a. Monroe County will endeavor to assure the quality of care given to its citizens will be at the highest level possible.However,emergency measures to protect life and health during disasters in all likelihood will be exclusively dependent upon local and area resources. Austere conditions may limit the amount and quality of care. b. Monroe County Fire-Rescue Department will not release medical information on individual patients to the general public to ensure patient confidentiality protection c. Appropriate information on casualties/patients will be provided to the American Red Cross for inclusion in the Disaster Welfare Information System for access by the public. 11,11, CON A. GENERAL. L Health. a. Emergency situations can potentially lead to public health problems. Depending upon the nature of the incident, complications might include communicable diseases, sanitation problems, contamination of food and water, community mental health problems, and other health problems arising from animal diseases (specifically rabies). b. Emergency operations for public health services will be an extension of their normal duties. However, during widespread, multiple site disasters health personnel, resources and facilities may be in short supply. c. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal health service groups. d. Coordination between public health service agencies is necessary to ensure emergency operational readiness. Each departmentlagency having responsibility for public health services must develop operating instructions and resource listings to support this plan. e. A listing of available emergency health service resources is maintained by the Monroe County. 2. Emergency Medical Services. a. EMS is an integral part of the "first responder" network providing emergency services (fire, rescue, medical, law enforcement) to Monroe County. For many single site emergency situations, the function of emergency medical services will be an extension of normal duties. However, during widespread, multiple site disasters emergency medical personnel,resources and facilities may be in short supply. b. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state, and federal EMS groups. C. Coordination between emergency medical services agencies is necessary to ensure emergency operational readiness. Each entity having responsibility for emergency medical services must develop operating instructions and resource listings to support this plan. 8- 4 CEMP November 2007 Annex IIL• HEALTH &MEDICAL SERVICES Emergency Support Function (ESF) -8 d. Listing of available emergency medical services resources is found in "Resource Listing" maintained in the EOC. B. TASKS AND RESPONSIBILITIES. I. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: Health • Maintain this Emergency Support Function(ESF). • Maintain inventories of resources and equipment. • Develop public education information concerning the use of untreated water, contaminated food, and other unsanitary practices following disasters. • Develop format for preparing health-related public information for distribution to the PIO for release to the general public. • Develop procedures for deploying personnel into affected areas to provide surveillance and monitoring of public health following major disasters. • Participate in drills, exercises. • Develop emergency action checklists. • Maintain mutual aid agreements. Emergency Medical Services • Maintain inventories of resources and equipment. • Participate in drills, exercises. • Develop emergency action checklists. • Maintain mutual aid agreements. 2. General Emergency Tasks. a. Primary and support agencies will: Health • When notified of an emergency situation,report to the County EOC. • Monitor health and well-being of emergency workers • Ascertain need for Health Surveillance. Emergency Medical Services • Respond to the disaster scene with emergency medical personnel and equipment. • Upon arrival at the scene, assume appropriate role in the Incident Command System (ICS). If ICS has not been established, initiate ICS in accordance with the Standard Operating Procedures and report implementation to the EOC. • Triage, stabilize,treat, and coordinate transport of the sick and injured with area hospitals. • Establish and maintain field communications and coordination with other responding emergency teams (medical, fire, police, public works, etc.), and radio or telephone communications with area hospitals, as appropriate. - Provide early notification to the hospital radio net on potential mass casualty incidents. • Direct the activities of private, volunteer, and other emergency medical units, and of bystander CEMP November 2007 $ 5 HEALTH &MEDICAL SERVICES Monroe County, Florida volunteers as needed. 3. Specific Emergency Concepts and Responsibilities. a. Monitor and coordinate all health and medical activities being performed in conjunction with emergency operations. Focus primarily on public safety issues. Identify appropriate support agencies and ensure their activation. b. Coordination of the overall support of medical and public health assistance, activation and deployment of health/medical personnel, supplies and equipment. Ensure that trained medical/health personnel are at each mass care location. Coordinate with the appropriate agency to assure the establishment of communications capabilities including, radios and telephones. Coordinate the evacuation of patients from the affected area when deemed necessary. c. Plan, mobilize, and manage health and medical services during emergency response and recovery phases of an event.Provide medical care, treatment, and support to disaster victims,response personnel, and the public. Provide for the treatment, transport and evacuation of the injured, assist with basic health issues. d. In the event of an emergency or disaster, MCFR will coordinate with MCDOH response activities as well as continue to provide emergency medical services to the County. e. Utilizing teams in the field as well as reports from the various support agencies,this ESF will assess the health and medical needs of the community in the following functional areas: disease control/epidemiology; health and medical care personnel and supplies; food and drug safety and availability; mental health and crisis counseling; public health information press releases; vector control and monitoring; potability and availability of water supplies; solid waste disposal; victim identification and mortuary services; and emergency medical services. Information will be assessed and the appropriate resources allocated to mitigate or prevent any medical or health problems. f. It is the responsibility of this ESF to review and assess health and medical needs of the County in the event of an emergency. After the assessment, preparations will be made to obtain resources to meet those needs. A response and short-term recovery action plan will be submitted. • Disaster Medical Assistance Teams (DMAT) will be deployed to assist with the treatment of individuals requiring assistance beyond first aid. These teams are coordinated through National Disaster Medical Services. A request through the State ESF # 8 will be necessary to activate the support. g. Limited medical personnel are assigned to the Special Needs shelters. Support is obtained from the Monroe County Health,Department. The responsibility of maintaining a 24 - hour operations schedule rests with the MCFR and MCHD. Monroe County Fire-Rescue will assign personnel to the general public at the shelters as availability allows. MCF/R is responsible for personnel assignment to the general population shelter location as available. h. Dedicate resources, such as equipment, supplies and personnel, in the response and recovery phases of an emergency or disaster. Agencies will exhaust their available and obtainable resources before requesting additional assistance from ESF#7. i. Coordinate the evacuation of immobile patients from hospitals and nursing homes, if necessary. Monroe County will coordinate with private and public ambulance services for dispatch to evacuating facilities.Monitor the overall evacuation of residential health care facilities and identify those that need 8- 6 CEMP November 2007 Annex III: - HEALTH &MEDICAL SERVICES Emergency Support Function(ESF) -8 resources to recover from an emergency event. j. Inspect and monitor the purity and usability of all food products, water, drugs, and other consumables that were possibly exposed or affected by the hazard. k. Coordinate the dissemination of information to the public concerning potential and existing health hazards with the EOC public information liaison. Ensure the availability of potable water, an effective sewage system and sanitary garbage disposal. This information will be disseminated to the media through the appropriate Public Information Officers. • The Sheriff's Office will coordinate with the Monroe County Medical Examiner's Office on the death and identification of victims; with the Funeral Directors on mortuary services and also identification of victims; and with the Mental Health Unit on the next of kin notification. Monroe County Sheriff's Office, Homicide Unit, will be the liaison for the Medical Examiner's Office. k. MCFR has supply of vehicles and ambulances that will be utilized to transport victims in serious or critical conditions. Additionally, private sector ambulance and County (MCSS, MCSB) transport vehicles will assist in transport of patients. If the entire county is affected by an emergency or disaster whereby the existing resources of MCFR are exhausted, requests for additional resources will be made through existing mutual aid agreements. This ESF will utilize locally available ground transportation to transport individuals with a serious or critical medical condition, if the individual's condition makes this a safe alternative. If not,MEDEVAC resources will be requested and utilized. 1. This ESF's supporting agencies will coordinate the inspection of food products to be used for mass care feeding to insure that the food being distributed are wholesome and free of contamination. All contaminated products will be turned over to Solid Waste Management for disposal. The Public Information Officer, ESF#14, in conjunction with the Rumor Control staff, is responsible for notifying the public regarding contaminated water supplies. • Rodents and other pests typically congregate around food distribution centers and dumping points where consumable garbage is present. Individuals manning food distribution centers have procedures in place to isolate food items and garbage from rodents and other pests. m. Vector control is the responsibility of the Monroe County Mosquito Control Board. The presence of mosquitoes and other potentially hazardous and annoying vectors is monitored by the Mosquito Control Board, teams in the field, and the public, who are instructed to notify the county EOC when vectors are detected. The Mosquito Control Board will dispatch planes and trucks to the affected areas to control the vector threat. n. Monroe County Fire-Rescue Station Locations. STATION 8 STATION 13 Stock Island Fire Station 292-2797 Big Pine Fire Station 872-0975 6180 2nd Street 400 Key Deer Blvd. Fax: 872-2407 Key West,FL 33040 Big Pine Key,FL 33043 STATION 9 STATION 17 Big Coppitt Fire Station 295-0578 Conch Key Fire Station 289-2005 28 Emerald Drive Fax: 295-4347 10 South Conch Avenue Fax: 289-9279 P.O.Box 2292 Conch Key,FL 33036 CEMP November 2007 8- HEALTH &MEDICAL SERVICES Monroe County, Florida Key West,FL 33040 STATION 10 STATION 18 Sugarloaf Fire Station 745-4001 Layton Fire Rescue 664-4217 17175 Ols Hwy. 68260 Ols Hwy. Sugarloaf,FL 33042 Layton,FL 33001 STATION 11 STATION 22 Cudjoe Sheriff's Substation 745-9014 Tavernier Fire Station 852-6285 20950 O/S Hwy. Fax: 745-8925 151 Marine Avenue Fax: 852-3215 Cudjoe Key,FL 33042 Tavernier,FL 33037 C. ROLE OF COUNTY EOC. 1. Health. a. When the EOC is activated, the EOC Incident Commander may activate ESF # 8 to coordinate public health services activities. ESF# 8 is responsible for directing and coordinating emergency responses to situations relating to disease control, sanitation, and mental health. ESF # 8 will make request to the state EOC for additional resources when all local public health services resources have been exhausted. b. Public health personnel will be alerted according to prescribed departmental/agency policy. ESF # 8 will assign the operational priorities for personnel. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre-designation of duties and responsibilities will facilitate a reduction in response time. c. ESF # 8 will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. d. ESF#8 likely tasks are found in the County box on page 2. 2. Emergency Medical Services. a. ESF # 8 is responsible for directing and coordinating emergency programs relating to medical operations e.g., existing hospitals and hospital-type facilities, emergency treatment stations, first-aid stations, first-aid, litter and ambulance teams, blood banks, blood collecting centers, blood distribution and allocating medical personnel and equipment to reception areas. ESF# 8 will make requests to the state EOC for additional resources when all local fire services resources have been exhausted. b. Emergency Medical -Services (EMS) personnel will be alerted according to prescribed departmental/agency policy. Operational priorities for personnel will be assigned by various Fire/EMS Chiefs.Personnel will report to pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre-designation of duties and responsibilities will facilitate a reduction in response time. c. ESF # 8 will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. d. ESF#8 likely tasks are found in the County box on page 2. S- g CEMP November 2007 Annex III: HEALTH & MEDICAL SERVICES Emergency Support Function(ESF) -8 D. DAMAGE ASSESSMENT. 1. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. As soon as possible,public health service personnel will submit situation and damage reports to the EOC. 2. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. The primary source for this will be Police and Fire dispatch centers. As soon as possible, EMS personnel will report need for rescue, numbers of dead or injured, damage to buildings, public facilities such as roads and bridges,and utilities.Reports will be compiled by dispatch and communicated to the EOC. E. EVACUATION. 1. Evacuation will be coordinated with the EOC to ensure the evacuees are moved to an appropriate shelter, and the needs of special populations and individuals are provided for. ESF # 8 will ensure appropriate public health service and EMS support. F. FIELD OPERATIONS. 1. Health. a. Public Health Services emergency actions may include: • Immunizations. • Health inspections. • Sanitation inspections of medical facilities, shelters, mass-care centers,and food establishments. • Potable water testing. • Environmental health activities in regard to waste disposal, refuse, food, water control, and vector control. • Conducting laboratory activities in regard to examination of food and water, and diagnostic tests. b. Mental Health Services emergency actions may include: • Providing mental health programs and resources at incident sites. c. Hazardous Materials Response. • Public health service units responding to a hazardous material incident will ensure that they have a full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves. • Only personnel having proper training should be deployed to a hazardous material incident. d. Multiple Death Operations. • The County Health Department administrates vital statistics during multiple death operations. 2. Emergency Medical Services. a. Emergency Actions Include: • Response to disaster scene(s)with emergency medical personnel and equipment. • Upon arrival at the scene, assume appropriate role in the Incident Command System (ICS). If ICS has not been established, initiate in accordance with a jurisdiction's emergency management CEMP November 2007 8-9 HEALTH & MEDICAL Monroe County,SERVICES Florida system and report implementation to the EOC. • Triage, stabilize, treat and transport the injured; ensure casualties are transported to the appropriate facilities. • Establishing and maintaining field communications and coordination with other responding emergency teams (medical, fire, police, public works, etc.), and radio or telephone communications with hospitals, as appropriate. • Directing activities of private, volunteer, and other emergency medical units, and of bystander volunteers as needed. • Evacuating patients from affected hospitals and nursing homes if necessary. • Isolating, decontaminating, and treating victims of hazardous chemical or infectious diseases, as needed. b. Fire Services agencies will establish inner and outer perimeters to secure a disaster scene. A policy of limited access to the disaster area will be rigidly enforced to ensure safety and well being of the community. Movement into and out of area will be requested through established command posts. Additional details concerning response actions required by Fire Services are found in department/agency/organization SOGs published under separate cover. c. Security will be provided for essential facilities if required, and law enforcement personnel will assist Fire Service in restricting access to unsafe buildings or areas. d. Hazardous Materials Response. • Fire Service EMS and private EMS units responding to a hazardous material incident will ensure they have a full understanding of the Incident Commander's assessment of the situation and they take full and proper precautions to protect themselves. • Only personnel having proper training should be deployed to a hazardous material incident. e. The EOC will activate communication links between emergency medical responders and local hospitals. H. FLORIDA KEYS MEDICAL RESERVE CORPS (MRC) 1. The Medical Reserve Corps (MRC) units are composed of community-led, community-based volunteers who may assist medical response professionals and facilities during large-scale local emergencies. Volunteers can include, but are not limited to, current or retired health professionals. The Medical Reserve Corps is not intended to replace a community's already existing emergency response system, but rather to supplement and support existing system with volunteers who are trained to function effectively in emergency situations. The MRC is a volunteer agency and volunteers' services can not be guaranteed. MRC volunteers' obligations are first to home and family, second to employer, and third to volunteer and assist. 11. XI'TAGHMEN` " ANSI RE1#E1 1!N .;'ES,. A. ATTACHMENTS. None. 8- 10 CEMP November 2007 Annex III: HEALTH &MEDICAL SERVICES Emergency Support Function(ESF)-8 B. REFERENCES. None. CEMP 8- 11 November 2007 Emergency Support Function (ESF) 9 Rescue,Search, & 8 �9 Preface Local government is responsible for providing a Search and Rescue (SAR) capability in response to disasters occurring within its jurisdiction. Day-to-day SAR augmentation will be coordinated/requested through 911 Dispatch. Local resources and outside assistance for large scale SAR operations will normally be coordinated through the Emergency Operations Center (EOC). State and federal assistance are usually available for large-scale SAR operations. Local military bases provide (within mission capabilities) staff, equipment, and logistical support for SAR operations. Primary Agency Fire 5 . Monroe Crwyt(y, Vforkla • Fire Rescue Determine need for USAR Task Force. supportz - Coordinate response with State USAR Coordinator. • Sheriff's Office - Assist with implementation of an appropriate mobilization plan in I • City of Key West Fire Department coordination with the assigned Task Force Leader and/or Incident • Miami-Dade County Fire Rescue Commander. • ORPS Sources for resources can include: • Organized Fisherman of Florida Mutual aid. • FWC State EOC. State, and federal agencies (State SAR Teams per Florida Fire Chiefs Response Plan). • Staff ESF # 9 in the Operations Section Public Safety Volunteer groups. Branch. "Federal Urban Search and Rescue Response Teams," • identify incident sites or situations requiring Search & Establish,maintain contact with State,EOC: Rescue services to include: - Provide information on damages, status of Monroe County Urban search and rescue activities following flood, Search&Rescue systems. tornado, and/or building collapses (TRT, USAR and - Request additional Search&Rescue resources,as needed. HazMat). Provide mutual aid to other jurisdictions if requested: Water recovery searches for persons presumed to be - Do not dispatch mutual aid until it is determined no threat exists deceased(Dive Team). in Monroe County. Searches for missing persons(Sheriff). Obtain,coordinate Search&Rescue resources as requested by field • Ensure operation of 911 dispatch and reporting systems. incident commanders. - Provide alternate communication links if necessary. • Determine condition,status of Monroe County Search& Rescue resources. • Determine present and future need for Search &Rescue and other on-scene resources. State of Florida Primary Actions • Florida Department of Insurance, Division of State Fire - Non-Urban SAR,assistance with locating: Marshal Missing persons. Support Boats lost at sea. • Civil Air Patrol Downed Aircraft. • Fire Chiefs Association . Urban SAR, assistance with locating, extricating, and providing • Florida Association of Search&Rescue medical aid to victims trapped in collapsed structures, • Florida Game&Fresh Water Fish Commission . Wilderness SAR to include: • FDLE Locating overdue/missing boaters on inland bodies of water or • Florida Division of Forestry rivers. • FLNG Locating overdue persons or aircraft in wilderness areas, Extraction&treatment of victims. Federal Government Primary Actions _4 Department of Homeland. Security/Emergency - Equipment,personnel to search for, extricate, and provide medical Preparedness&Response/Federal Emergency Management treatment of victims trapped in collapsed structures. (Urban Agency Search/Rescue Task Forces) Support . Conduct needs assessment and provide technical advice. • Department of Agriculture . Provide technical specialists and expertise in various urban SAR • Department of Commerce disciplines. • Department of Defense • Department of Health&Human Services • Department of Homeland Security • Department of Justice • Department of Labor • Department of Transportation • Agency for International Development • National Aeronautics&Space-Administration Monroe County, Florida Annex III: Emergency Support Function(ESF)-9 SEARCH &RESCUE Comprehensive Emergency Management Plan Emergency Support Function - 9 Search ar w "". ;t ll"A."l °1111 ON,, A. PUPOSE. ESF # 9 coordinates search and rescue operations and resources during emergency response and recovery. It provides support to local government agencies and proscribes the use of resources for urban and non-urban search and rescue efforts during actual or potential emergencies. Provides, identifies, and locates current asset/resource lists within the appropriate agency response plans. B. SCOPE. The non-urban responsibilities include persons trapped in confined spaces and if necessary, extricating and treating victims upon their rescue. The urban responsibilities include locating, extricating, and providing medical assistance to persons trapped in damaged/destroyed structures. Coordinates allocation of resources including personnel, materials, and goods and services within affected areas. C. SITUATION. In the event of a major disaster, the majority of local resources will not be available due to damage or inaccessibility. This would result insignificant infusion of resources into the affected areas. Substantial numbers of citizens may be in life-threatening situations requiring immediate rescue and medical attention. Depending upon the type and magnitude of the event, urban,non-urban SAR, or both, may be required. D. POLICIES. L Search and rescue operations will be a team effort of Fire, Rescue Services, Police, Public Works, volunteers,and the private sector. 2. The State USAR Coordinator and Task Force Leaders are responsible for planning, coordinating and managing a USAR response when requested and authorized to mobilize. 3. The Department of Fire-Rescue shall coordinate and establish a roster of personnel that are qualified and willing to train in disaster response.Personnel shall be assigned team positions and offered advanced training to meet specific position requirements. • The Technical Rescue Team(TRT) will serve as a component of the initial response to a SAR incident CEMP 9- 3 November 2007 SEARCH & RESCUE Monroe County, Florida A. GENERAL. Local government is responsible for providing a Search and Rescue (SAR) capability in response to disasters occurring within its jurisdiction. Day-to-day SAR augmentation will be coordinated/requested through Monroe County Emergency Management or EOC. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Develop a system to quickly identify and establish County-wide search and rescue grids. • Identify high occupancy structures, critical facilities and other places of public assembly having potential for mass casualty. • Maintain inventories of resources and equipment(TRT and USAR). • Participate in drills, exercises. • Develop emergency action checklists. • Maintain mutual aid agreements. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, report to the County EOC or send a designee. • Initiate search for victims throughout the impacted area. • Coordinate search and rescue activities with the appropriate tasked organizations. 3. Specific Emergency Concepts and Responsibilities. a. The location and rescue of persons, who are disabled, isolated or trapped as a result of an emergency event, will be the responsibility of Monroe County Fire/Rescue responders. The responsible parties will coordinate the provision of personnel, equipment and other necessary resources to aid local search and rescue operations. Close working alliance will be established with appropriate counterparts to provide the necessary equipment, personnel, medical treatment and the necessary transportation for the injured and the rescued,to appropriate medical facilities. b. The Monroe County Sheriff's Office and Fire/Rescue personnel will be activated by radio and radio pager. The event will be controlled via the unified command system.The U.S. Coast Guard will control and conduct both large and small offshore search and rescue activities, assessing and accessing county resources as necessary. All functions, departments, and resources will be requested through Region 7 of the Florida Fire Chiefs Disaster Response Plan and ultimately through the State DEM if necessary. IMS will be a required part of command and control. c. Rescue squads of varying numbers, capabilities, and equipment are organized within each of the 13- firelrescue county entities. County and department instructors and state and private resources provide the appropriate training. d. Search and Rescue operations will be organized and staged in a central station in each of the areas of CEMP 9 -4 November 2007 Annex III: Emergency Support Function(ESF) -9 SEARCH &RESCUE coverage of the 13-fire/rescue entities. Apparatus available for use in the Search and Rescue operations will be consistent with ESF#4(refer to the below listing). (1) In departments which are listed as volunteer it is difficult to predict how many members will be available to respond: r 01q�d:��'n11 wV ai�a t�,Ni mmm.mm n.�.v.,v.,____v.,v.,v.,v.,_v.,v.,— � ���a� .. ._ m..., m ...a� . Key West Fire/Rescue(paid) 6S 3 stations,K.W. City Big Coppitt Vol.Fire/Rescue 27 2 stations,MM 5 &MM 13 Sugarloaf Vol.Fire/Rescue 20 1 station,MM 18 Big Pine Vol. Fire/Rescue 14 1 station, MM30 Marathon Vol.Fire/Rescue(paid&volunteer) 45 2 stations,MM 48 &MM 52 Layton Vol.Fire/Rescue 14 1 station, MM 69 Islamorada Fire/Rescue( aid&volunteer) 37 1 station,MM 80 Tavernier Vol.Fire/Rescue 23 1 station,MM 89 Key Largo Vol.Fire/Rescue 48 2 stations,MM 99&MM 106 Ocean Reef Public Safety 24 1 station, SR 905 North Monroe County Fire Marshal 2 Marathon,MM 50 Boca Chica NAS Fire/Rescue 61 48 suppression; 10 communication; 3 prevention Monroe County Fire Rescue 51 Command/Operations,Marathon,MM 50 (2) Medical Facilities to be utilized if necessary are: Lower Florida Keys Health Systems 5900 Junior College Rd. Key West,FL 33040 Fishermen's Hospital 3301 Overseas Highway,MM 48 Marathon,FL 33050 Mariners Hospital 91500 Overseas Hwy. Tavernier,FL 33070 e. The Safety Officer is responsible for personnel accountability for each incident/event in conjunction with standard operating procedures and the Incident Management System. C. ROLE OF COUNTY EOC. 1. Local resources and outside assistance for large-scale search and rescue operations will normally be coordinated through the Emergency Operations Center(EOC). a. The primary source of manpower for rural or wilderness SAR comes from volunteers. b. The primary source of manpower for urban disaster SAR comes from fire services, public works, and the Federal Emergency Management Agency(FEMA)Urban Search and Rescue Task Forces. C. State and federal assistance are usually available for large-scale search and rescue(SAR)operations. CEMP November 2007 9- 5 SEARCH & RESCUE Monroe County, Florida d. Smaller scale SAR may result in direct aid assistance from law enforcement dispatch or fire department dispatch to concerned area organizations. e. ESF#9 likely tasks are found in the County box on page 2. 11. A1 °l'A "II' 11 C T AN Ek',E 'N(' _. A. ATTACHMENTS. None. B. REFERENCES. None. 9- 6 CEMP November 2007 Emergency Support Function (ESF) to 61 Mat), Hazardmis Materials, (H.C2111,d 0 Preface A natural, accidental or intentional catastrophic event that could result in numerous situations in which hazardous materials are released into the environment. Fixed facilities (e.g., chemical plants, tank farms, air line disaster laboratories, operating hazardous waste sites) which produce, generate, use, store, or dispose hazardous materials could be damaged so severely that existing spill control apparatus and containment measures are not effective. Hazardous materials that are transported may be involved in highway collisions,or waterway mishaps. o Abandoned hazardous waste sites could be damaged, causing further degradation of holding ponds, tanks and drums. The damage to, or rupture of, pipelines transporting materials that are hazardous if improperly released will present serious problems. Under the best of circumstances, the management and coordination of V large hazardous material response operations is complex and may f involve multiple agencies. Emergency or hazardous conditions of potentially disastrous proportion, or which are coincident with any other emergency situation, will place excessive requirements upon local response organizations. In the wake of the disaster, many of the local resources will be unavailable due to damage or area inaccessibility,or the local resources will not be sufficient to handle the response to major hazardous material incidents. This may require that significant amounts of resources will have to be obtained from ESF-10 from the State and Federal level. Primary Agency Fire Rescue. a'N;�'rra��•�m�°�":;rm+hrat�' "�r�m'a"rl'�,r t:l cr i'f7rtpm r,: Other Logistics:food;water;emergency power;lighting;etc. • Fire Rescue Obtain, coordinate Hazmat response resources as requested by field sl1j8pq rt1 incident commanders. • Health Department Notify State warning point(through County EOC). • Sheriffs Office Establish contact/coordinate with appropriate state and federal • Key West Fire Department agencies. • Miami-Dade Fire Rescue Request mutual aid,as needed. • NAS Key West Sources for resources can include: Mutual aid. State EOC. • Staff ESF# 10 in the Operations Section Public Safety Establish,maintain contact with State EOC as appropriate: Branch. - Provide information on damages, status of Monroe County • Identify incident sites requiring Hazmat response HazMat response systems. services. - Request additional Hazmat response resources,as needed. • Ensure operation of fire dispatch and reporting systems. Coordinate hazardous materials cleanup activities with the - Provide alternate communication links if necessary. appropriate tasked organizations. • Determine present and future need for on-scene resources: Coordinate activities of private cleanup companies. Communications. Ensure on-scene recovery activities are completed to include: Warning. Transfer of product. Search and rescue. Clear wreckage. Emergency medical. Cleanup environment. Heavy rescue. Identification of a disposal site. Evacuation. Dispose of waste. Mass casualty transportation. Move contaminated materials. Mobile shelter. Decontaminate response equipment. Transport of emergency responders and resources. Provide medical monitorin of ersonnel. ,State of Florida Primary Actions • Department of Environmental Protection • Environmental protection guidance. Support • Activation of the state "Environmental Response Plan" that in part • Department of Agriculture&Consumer Services provides: • Department of Community Affairs Coordination between federal, state, local governments, and • Department of Health private sector. • Department of Highway Safety&Motor Vehicles State resources. • Department of Law Enforcement • Department of Military Affairs • Department of Transportation • Game and Freshwater Fish Commission • Governor's Office • Florida DEP Federal Government Primary • Environmental Protection Agency Department of Response to actual or threatened releases of materials that, as a Homeland Security/U.S.Coast Guard result of an Incident of National Significance,pose a threat to public Support health or welfare or to the environment, e.g.household hazardous • Department of waste collection, permitting and monitoring of debris disposal, Agriculture water quality monitoring and protection, air quality sampling and Commerce monitoring,and protection of natural resources. Defense Appropriate response and recovery actions to prepare for,prevent, Energy minimize, or mitigate a threat to public health, welfare, or the Health and Human Services environment caused by actual or potential oil and hazardous Homeland Security materials incidents. the Interior + Actions can include efforts to detect,identify,contain,clean up,or Justice dispose of released oil and hazardous materials. May include Labor stabilizing the release through the use of berms, dikes, or State impoundments; capping of contaminated soils or sludge; use of Transportation chemicals and other materials to contain or retard the spread of the • General Services Administration release or to decontaminate or mitigate its effects;drainage controls; • Nuclear Regulatory Commission fences, warning signs,or other security or site-control precautions; Actions removal of highly contaminated soils from drainage areas;removal • Provide for coordinated responses to actual or potential oil of drums,barrels,tanks,or other bulk containers that contain oil or and hazardous materials incidents to include chemical, hazardous materials;and other measures as deemed necessary, biological, and radiological substances, whether accidentally or intentionally released. includes certain chemical, biological, and radiological substances considered weapons of mass destruction(WMD. Monroe County, Florida Annex III: HAZARDOUS MATERIALS Emergency Support Function (ESF) - 10 Comprehensive Emergency Management Plan Emergency Support Function - 10 Hazardous Materials, A. PUPOSE. Coordination of personnel who would be called upon to respond to an accident or incident involving materials not associated with, nor taking place on the site of nuclear power facilities. ESF 10 coordinates responses to an actual or potential discharge or release of hazardous materials resulting from a natural or man-made disaster. These incidents include, but are not necessarily limited to the following: motor vehicle transport accidents, watercraft accidents, accidental dumping or dropping of radioactive and or chemical materials, laboratory accidents, and criminal or terrorist activities. B. SCOPE. Coordinate an effective and efficient response to discharges and releases of hazardous materials. Take necessary steps to assist with evacuation and reentry of affected areas and request hazardous materials technical assistance. Coordinate hazardous materials team support in the detection and identification of hazardous materials and provide personnel,equipment, and supplies. C. SITUATION. Transported hazardous materials may be involved in highway and air accidents or waterway mishaps. A natural disaster could result in situations where hazardous components are released into the environment. Fixed facilities such as laboratories, chemical plants, warehouses and storage areas, chemical tanks, waste disposal sites, etc., which produce, generate, store, or dispose of hazardous materials could be damaged so extensively that existing spill control equipment and containment tactics would be rendered ineffective. Emergency hazardous conditions, which would coincide with any other emergency situation, will place excessive demands upon local responders. D. POLICIES. 1. County and municipal Fire-Rescue Departments will exercise broad lawful authority, within existing capabilities, to protect life and property threatened by hazardous materials incidents, to include ordering evacuations, in-place sheltering, and necessary actions to contain the spill or release. For the purpose of this plan, a hazardous material is defined as "Any substance or material, including radioactive materials, which, when uncontrolled,can be harmful to people, animals,property, or the environment." 2. County and municipal Fire-Rescue Departments will retain the role of Incident Commander (IC) until the immediate threat to public safety is abated. Thereupon, the on-scene IC will normally be turned over to the Responsible Party (spiller)who has primary responsibility for cleanup of the spill/release. CENW 10 -3 November 2007 Monroe County, HAZARDOUS MATERIAL Florida A. GENERAL. 1. Local response agencies may be overwhelmed by the extent of the response effort, cleanup and disposal of hazardous materials releases. 2. There may be numerous incidents occurring simultaneously in separate locations both inland and along coastal waters. 3. Response personnel, cleanup crews and response equipment may have difficulty reaching the site of a hazardous materials release because of the damage sustained by the transportation infrastructure. 4. Additional response/cleanup personnel and equipment may be needed to supplement existing capabilities and to provide backup or relief resources. 5. Emergency exemptions may be needed for disposal of contaminated material. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this ESF. • Schedule drills,exercises. • Develop emergency action checklists. • Maintain a Community-Right-To-Know database of information on facilities with hazardous substances. • Maintain a hazardous materials response team capability. 2. General Emergency Tasks. a. Primary and support agencies will: • Receive notice of hazardous materials incident(s). • Identify, locate hazardous materials incident site(s). • Activate essential Emergency Support Functions/services. • Activate County EOC, if appropriate. - Send a representative to the EOC if activated. • On-Scene Response Activities: - Dispatch hazardous materials response team via mutual aid. - Establish on-scene command post. - Determine assess hazard, impacts and site boundaries. - Apply "countermeasures," i.e. control ignition sources, stop releases, contain spills, control vapors. - Perform emergency rescue. - Provide medical treatment as necessary. - Fight fires. - Ensure safety of responders. - Determine and implement public safety measures, i.e. warning,evacuation, shelter-in-place. - Activate County Terrorism Response Plan, and make contact with Terrorism Warning Point 10- 4 CEMP November 2007 Annex III: HAZARDOUS MATERIALS Emergency Support Function(ESF)- 10 if CBRNE/WMD event is suspected to be resulting from intentional act. 3. Specific Emergency Concepts and Responsibilities. a. ESF 10 Coordinates and directs efforts to complement the local emergency response efforts in the aftermath of a hazardous material accident/incident.ESF 10 will secure the affected area and coordinate the removal and disposal of the materials from the disaster location. b. ESF 10 is responsible for the coordination of support agencies in directing necessary resources, as well as coordination of equipment support and supply information pertaining to contract vendors and other entities that would be able to supplement response resources. c. Monroe County Sheriff's Office and/or Monroe County Fire-Rescue first responders, will secure the incident/accident area initially. Since the teams are trained in "awareness" levels only, and advanced level of HazMat assessment or intervention will not be applied. The County Fire Marshal's Office inspects and monitors extremely hazardous substances (EHS) countywide, and documents typical transportation routes. Fire Marshal personnel will be dispatched to the scene to assist with scene control, CAMEO (Computer Aided Management of Emergency Operations), ALOHA (Aerial Locations of Hazardous Atmospheres), ARCHIE (Automated Resource for Chemical Hazardous Incident Evaluation)operations, and to access additional resources. d. The lead agencies and responsibilities are as follows: • Monroe County Fire-Rescue: Scene control, safety,evacuation. • Monroe County Fire Marshal: Release assessment, scene command coordination and control, risk analysis, safety procedures and evacuation implementation. • Monroe County Sheriff's Office: Scene security,evacuation. • Florida Highway Patrol: Traffic control. • Florida Wildlife Conservation: Waterway security,environmental assessment. • U.S. Coast Guard: Waterway security, environmental assessment, control of spills and cleanup oversight • Department of Environmental Protection: Spill/release response, coordination of containment and clean up procedures. e. Limitations. • Monroe County does not have HazMat trained response teams with entry and decontamination capabilities. All advanced HazMat resources will be provided be neighboring HazMat Teams, specifically Miami-Dade Fire/Rescue,Key West Fire Department, and NAS Key West. f. Resources. (1) Monroe County has three medical facilities that would be performing decontamination procedures, if necessary: Lower Keys Medical Center Fishermen's Hospital Mariner's Hospital 5900 College Road 3301 Overseas Highway 91500 Overseas Highway Key West,FL 33040 Marathon,FL 33050 Tavernier,FL 33070 (2) Radiological monitoring equipment is located at the Key Largo Fire Station # 24 at MM 99 and Tavernier Fire Department Station# 22 at MM 92. Personnel from these stations are trained in its use, based on their proximity to the Turkey Point Nuclear Power Plant. The REP Administrator CEMP 10 -5 November 2007 HAZARDOUS MATERIAL Monroe County,Florida from the Emergency Management Office distributes additional monitoring equipment to other areas within the County, including middle and lower Keys, which require response efforts. (3) The Monroe County OEM Radiological Response Team (comprised of members of the Tavernier Volunteer Fire Department, Key Largo Volunteer Fire Department, and Key Largo Volunteer Ambulance Corps) are trained in decontamination procedures and will setup an emergency worker/vehicle decontamination site as appropriate. Equipment is stored at the Fire Stations and personnel receive annual training. (4) DEP's Bureau of Emergency Response, in conjunction with the U.S. Coast Guard, is the primary agency responsible for responding to marine related pollutant and hazardous materials incidents. Note: Florida Department of Environmental Protection, in conjunction with the Florida Fire Chief's Association has developed a detailed Environmental Response Plan to provide a framework for responding to a full range of potential hazardous material or other emergencies. The Environmental Response Plan promotes coordination between Federal, State, and local governments, as well as the private sector, when responding to hazardous materials incidents and other threats to the environment and public health. The activities of ESF 10 are more thoroughly detailed in the Environmental Response Plan. C. ROLE OF COUNTY EOC. 1. ESF# 10 likely tasks are found in the County box on page 2. III. Al'" AUINIENTS AND RIF377RENCES. A. ATTACHMENTS. None. B. REFERENCES. None. 10 -6 CEMP November 2007 Emergency Support Function (ESF) 11 Food & Water .................................................................. ....................... up Preface A major catastrophic disaster, such as a hurricane, will deprive or limit access to a substantial number of people to water and food and/or the means to prepare food. Additionally, there will more than likely be a substantial disruption of the commercial food supply and distribution network. Food products stored in the affected area may be partially or totally destroyed. The scope of this ESF is to obtain needed food supplies (food, water and ice) which includes activities such as the assessment of food assistance needs,identification of locations of food stores and storage,arranging for transportation of those food supplies to designated staging areas within the disaster area and/or authorizing disaster food voucher and, in conjunction with the Florida Department of Children and Families, a request for the issuance of emergency food stamps. Primary Agency The Salvation Army � NNNt"N"nftNt�,�dN,"N"tNl�tNg1ti �,.t"liNtt",N" �N GtNN�N;N"N" Make emergency food supplies available to residents for take-home • The Salvation Army consumption. •rttp • Coordinate the procurement and delivery of food, water and ice to N`S County employees. • Social Services Coordinate with ESF#1 for transportation of food, water, and ice • School Board supplies to designated distribution or mass feeding sites. • Florida Key Aqueduct Authority Deploy water distribution tankers to locations identified by EOC. • Florida National Guard Obtain, coordinate food, water, and ice resources as requested by • Habitat for Humanity field incident commanders. • American Red Cross Provide water, food, ice information to the appropriate EOC Q�t9ct+i� ��itsl° " Emergency Support Functions on a regular basis. • Staff ESF#11 in the Operations Section Human Services . Sources for resources can include: Branch. - Local and regional suppliers. • Determine present and future need for food,water,and ice State EOC. resources. State and federal agencies. - Notify vendors of present and future needs. • Establish,maintain contact with State EOC: • Develop a plan that will ensure timely distribution of Coordinate delivery of food,water,and ice to affected areas. food,water,ice supplies to the affected areas. Coordinate with Monroe County in the issuance of emergency • Procure storage facilities, both refrigerated and non- foods stamps and vouchers for disaster victims. refrigerated for the warehousing of ice and perishable . Maintain records of the cost of supplies, resources and staff-hours food items outside of affected area. needed to respond to the disaster. • Coordinate food,water,and ice supply activities with the appropriate tasked organizations. - Coordinate assistance in preparation and segregation of food stuffs for mass bulk distribution. • Continue to assess the situation and priorities to address the most critical needs and develo strafe ies. State of Florida Primary Actions �' • Department of Agriculture&Consumer Services • Identify need for food,water,ice: Support Obtain and transport. • Department of Corrections Forecast future needs. • Department of Education • Authorize disaster food stamps. • Department of Elder Affairs • Department of Health • Department of Military Affairs • American Red Cross • School Board Districts • Second Harvest • Salvation Army • Florida National Guard Federal Government Primary Actions • Department of Agriculture • Provision of nutrition assistance by the Food and Nutrition Service • Department of the Interior (FNS): determining nutrition assistance needs, obtaining and Support delivery of appropriate food supplies, authorizing disaster food • Department of Apiculture stamps. • Department of Commerce • Animal and plant disease • Department of Defense and pest response to an outbreak of a highly contagious or • Department of Energy economically devastating animal/zoonotic disease, or infective • Department of Health and Human Services exotic plant disease, or an economically devastating plant pest • Department of Homeland Security infestation. Ensures, in coordination with ESF #8, that • Department of the Interior animallveterinary/wildlife issues in natural disasters are supported. • Department of Justice Department of State Assurance of the safety and security of the commercial food supply: • Department of Labor inspection and verification of food safety aspects of slaughter and • Department of Transportation processing plants, products in distribution and retail sites, and • Environmental Protection Agency import facilities at ports of entry; laboratory analysis of food • General Services Administration samples; control of products suspected to be adulterated; plant • U.S.Postal Service closures;food borne disease surveillance;and field investigations. • American Red Cross Protection of natural and cultural resources and historic properties (NCH) resources; response actions to conserve, rehabilitate, recover,and restore NCH resources. Monroe County, Florida Annex III: FOOD & WATER Emergency Support Function (ESF) - 11 Comprehensive Emergency Management Plan Emergency Support Function - 11 Food A. PUPOSE. The overall coordination of identifying, obtaining, and distributing food, water, and ice to victims in the aftermath of an emergency. B. SCOPE. ESF # 11 will obtain food, water, and ice. This ESF will also assess food and assistance needs, identify food stores and storage locations, coordinate transportation of supplies to affected areas and to warehouses, mass feeding sites,households,etc. ESF# 11 will identify staging areas and distribution locations. C. SITUATION. A major or catastrophic disaster will result in limited availability and access to water,food,and ice, to the affected population. Commercial food distribution will be severely impacted. Products stored in the affected area may be partially or entirely destroyed. ESF# 11 will assess the needs for and manage the distribution of food, water, and ice to individuals affected by the disaster. Coordination of the collection of food and water from outside relief organizations will be conducted by ESF# 11. D. POLICIES. 1. Citizens are advised to prepare their own emergency water and food supply to meet family and needs for a minimum of 72 hours. 2. Monroe County will coordinate with the State EOC to establish an emergency distribution system if a disaster disrupts the normal distribution process. 11 CEPT 01i 01,1 .l TIO .. A. GENERAL. I. Within the disaster area, after a catastrophic disaster,the following conditions will exist: a. A substantial percentage of the food processing and distribution capabilities will be disrupted. b. Access to bulk quantities of usable food and food grains in the impacted area will be limited. CEMP 11 - 3 November 2007 Monroe County, FOOD & WATER Florida C. A substantial percentage of the water supply will be unusable, requiring juices or potable water supplies to be made available to the affected population. d. There will be a near total disruption of energy sources (e.g. electricity and gas). The only sources available will be oil and gasoline for generators and propane tanks. Most commercial cold storage freezer facilities will be inoperable. 2. Monroe County agencies and volunteers will be directly impacted by the disaster and may be unable to respond to the emergency situation. 3. A substantial number of evacuees lodged in shelters within the disaster area will require food support. 4. An immediate human needs assessment (food, water, health/medical, housing) and the condition-of the infrastructure (transportation, communications, and utility systems) will be reported by the State Rapid Impact Assessment Teams. 5. Large bulk shipment of food supplies purchased, solicited, or donated will be coordinated with the ESF. Individuals and relief organizations from outside the disaster will begin to collect food and water to assist. A plan for managing the likely inundation of donated food stuffs must be in place. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Identify and establish agreements with local and regional suppliers. • Identify and establish agreement storage facilities, both refrigerated and non-refrigerated for the warehousing of food, water and ice. • Participate in tests,exercises. • Develop emergency action checklists. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, send a representative to the State EOC. 3. Specific Emergency Concepts and Responsibilities. a, This is a joint effort between The Salvation Army and The American Red Cross. The Salvation Army provides logistical support through their network of warehouses and stores, and staffs feeding areas and mobile feeding programs for populations not located in designated areas. b. The American Red Cross, in the aftermath of an event, coordinates food distribution and resource support efforts. The ARC will provide information regarding the amount of food used and needed as well as monitoring mass feeding areas, kitchens, and pantries providing food and water to disaster victims. c. ESF # 11 will anticipate and analyze the food, water, and ice needs of the community rather than waiting for post disaster analysis. ESF# 11 will maintain a record of vendors and suppliers of food and 11 - 4 CEMP November 2007 Annex III: FOOD &WATER Emergence Support Function(ESF)- 11 water resources to augment existing inventories from within and outside of Monroe County. This ESF will identify distribution sites with locations being accessible by main thoroughfares and large enough to accommodate large numbers of people. ESF# 11 will identify and secure appropriated refrigerated and non-refrigerated storage areas large enough to store large quantities of resources. d. Loss of electrical services may result in situations where food and water supplies will not be usable and therefore, immediate outside support(State and Federal)becomes essential. e. The primary agencies will coordinate with Monroe County Public Works (ESF # 3) in regard to obtaining food, water,and ice if such items are in insufficient quantities within local inventories. f. Since these primary agencies are in the lead roles of this ESF and ESF # 6 (Mass Care), they are responsible for the coordination of the distribution of food, water, and ice to disaster victims at eh shelters and mass care facilities. Prior arrangements are made for the transport of food and water shipments to warehouses, feeding sites, pantry locations, and mass care facilities. Coordination is made with the Department of Transportation(ESF# 1)for additional vehicle support, if necessary. g. ESF # 11 will coordinate emergency food stamp distribution through the Florida Department of Children and Families. ESF# 11 will coordinate with State and FEMA for the provision of bulk food, water, and ice to augment local resources. ESF # 11 will coordinate and monitor the distribution of incoming food, water, and ice, and will establish a network of deposit sites surrounding the affected area where individuals and vendors can leave food products. ESF# 11 will route the transportation to the deposit sites for item pick up, and direct them to distribution locations. ESF# 11 will inventory and assign food items to the mass feeding sites. h. County citizens are instructed throughout the year to have both food and water for their own use when choosing to stay at a County emergency shelter. A. ATTACHMENTS. None. B. REFERENCES. None. CEMP November 2007 11 - 5 Monroe County, FOOD & WATER Florida Blank Intentionally 11 - 6 CEMP November 2007 Emergency Support Function (ESF) 12 Energy �Y%ry MJl1N" . Preface ESF-12 involves coordinating the provision of and restoration of utility services in the aftermath of a major or catastrophic emergency. Actions include working closely with local, state, and federal agencies, and utilities; Assessing damage to utility systems, supply, demand, and requirements to restore such systems; Determining priority of utility system restoration for emergency operations; Helping utilities obtain information, equipment, specialized labor, fuel, and transportation to repair or restore systems; Recommending local and state actions to conserve utilities; Providing information, education, and conservation guidance to the public. d Primary Agency Florida Keys 1.,Aectrk Cooperative Keys Energy Service ��uaa�t°���r�'�aa�ar�;lr, �'"�rar•�a�;ar Provide assistance to local roviders in locating and acquiring ���f��t,7;lit"'f�l ..e P g q g • Florida Keys Electric Cooperative equipment necessary to restore local electrical and gas capabilities, • Keys Energy Services and to restore the water/wastewater systems. ul),J,;t od! - Coordinate Public'Works equipment and personnel as required to • Florida Keys Aqueduct Authority aid in this restoration. Florida Power&Light - Procure needed resources to repair damaged energy systems. Sucb resources could include transportation to speed system Likely 'Tasks repair. • Staff ESF# 12 in the Operations Section Infrastructure _ Work with local and state emergency organizations to establish Branch. priorities to repair damage to such systems. • Determine condition,status of County Energy systems. Monitor the procedures followed by individual utilities during energy Initiate damage assessment/recovery activities for generating capacity shortages to ensure County-wide action and local power,gas,water distribution systems. communication. Determine possible affected areas, structures and Determine present and future need for Energy resources. resources needed for energy restoration. Coordinate with the American Red Cross and State EOC to • Establish contact and coordinate with Florida Power & identify emergency shelter power generation status/needs, Light(FP&L)and other utilities. Coordinate with support agencies and other ESFs with assistance - Request that utilities send a regional representative to in providing resources for emergency power generation. County HOC. Obtain., coordinate Energy resources as requested by field incident • Coordinate with support departments/agencies, to commanders. establish priorities and develop strategies for the initial Sources for resources can include: response. - State HOC. • Coordinate the provision of energy materials, supplies, State and federal agencies. and personnel for the support of emergency activities Private industry. being conducted by the County HOC. Establish,maintain contact with State EOC. • Maintain communication with utility representatives to _ Coordinate delivery of Energy resources to affected areas. determine emergency response and recovery needs. Update (through PIO) local news organizations with accurate - Contact electric, gas, telephone, and water utilities assessments of energy supply,demand and requirements to repair or serving the emergency area to obtain information restore energy systems. about damage and/or assistance needed in their areas _ Inform appropriate local news organizations about generating of operation. capacity shortfalls. • Determine South Florida's generating capacity expected • Maintain accurate logs and other records of emergency responses. peak loads; expected duration of emergency event, • Draft recommendations for after-action reports and other reports as explanation of utilities' actions;and recommendations of appropriate. local agency actions in support of the utilities. • Communicate with and monitor State and utility response actions. • Receive and assess requests for aid from state and federal agencies, energy offices, energy suppliers, and distributors. State of Florida 4WO Primary Nuclear Regulatory Commission • Department of Community Affairs Petroleum Council • Public Service Commission Actions Support • Identify emergency energy needs. • Department of Health • Emergency generators. • Electric Power Coordinating Group • Manpower,materials,supplies. • Florida Reliability Coordinating Council • Coordinate with private sector energy providers. • Industry Trade Groups and Associations • Establish repair,restoration priorities. Federal Government Primary Actions • Department of Energy • Maintains lists of energy-centric critical assets and infrastructures, Support and continuously monitors those resources to identify and correct • Department of Agriculture vulnerabilities to energy facilities. • Department of Commerce • Focal point for receipt of information on actual or potential damage • Department of Defense to energy supply and distribution systems and requirements for • Department of Homeland Security system design and operations, and on procedures for preparedness, • Department of the Interior prevention,recovery,and restoration. • Department of Labor • Assesses impacts. • Department of State • Advise on priorities for energy restoration,assistance,and supply. • Department of Transportation • Assist with requests for emergency response actions as they pertain • Environmental Protection Agency to the[Nation's energy supply. • Nuclear Regulatory Commission • Assist with locating fuel for transportation, communications, • Tennessee Valley Authority emergency operations,and national defense. • Recommend actions to conserve fuel and electric power. • Provide energy supply information and guidance on the conservation and efficient use of ener . Monroe County, Florida Annex III: ENERGY Emergency Support Function(ESF)- 12 Comprehensive Emergency Management Plan Emergency Support Function - 12 Energy 1, 1N"f°RflDl,° ,'II10N, A. PUPOSE. To promulgate the policies and procedures to be used by Monroe County, Florida Keys Electric Cooperative, Florida Keys Aqueduct Authority, and Keys Energy Services, in responding to and recovering from shortages and disruptions in the supply and delivery of electricity, potable water, and other forms of energy and fuels, which impact or threaten to impact significant numbers of citizens and visitors. B. SCOPE. Restoration of utility services which are interrupted due to a major or catastrophic event. Coordination of services and communications between utilities and local, State,and Federal agencies. C. SITUATION. A major or catastrophic event will severely damage and/or destroy power lines, telephone equipment, drainage systems, water and sewer lines, and gas mains. Emergency equipment in the affected areas may be inaccessible and 1 or damaged.Restoration of these services is essential and must begin immediately. D. POLICIES. 1, The County Mayor/Commission may establish energy allocation and use priorities. 2. The County Mayor/Commission may establish and order energy conservation measures. 11, C(IN "1WIT 4 f,1."E'I RATIONS, A. GENERAL, 1. A major or catastrophic disaster will cause unprecedented public utility and flood control system damage. Power lines, telephone equipment, gas mains, water and sewer, and drainage systems will be destroyed or damaged and must be restored or repaired. Utilities will be decimated and may be partially or fully inoperable. 2. Many local government and utility response personnel will be unable to perform their prescribed emergency duties.Emergency equipment in the immediate disaster area may be damaged or inaccessible. Resources will be Iimited in the immediate disaster area.Disaster assistance must begin immediately. CEMP 12-3 November 2007 ENERGY Monroe County, Florida B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Identify local energy systems and providers. • Establish, maintain resource inventories. • Develop database of critical facilities and whether or not they have emergency or standby power supplies. • Develop database of existing critical facility generators, noting type of fuel, quantity on hand, and generator load. • Develop database listing of reserve generators and develop procedures for acquiring and deploying same with personnel to critical facilities during power failures. • Develop listing of priorities with local energy providers for use in emergency restoration services. • Develop procedures for assessing damages to local utility distribution systems. • Encourage mitigation practices at utility distribution facilities to reduce the potential effects of hazards on the utility's ability to deliver energy to local users. • Participate in drills, exercises. • Develop emergency action checklists. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, send a representative to the County EOC. • Coordinate energy activities with the appropriate tasked organizations. 3. Specific Emergency Concepts and Responsibilities. a. ESF # 12 will respond to requests for restoration of utility services and/ or repair of services. It will identify required support agencies, begin mobilization of resources and personnel, and prepare to activate. ESF # 12 is responsible for coordination of support agencies in directing utility restoration resources and prioritizing the needs for utility services. b. Coordinate and facilitate the provision of fuel supplies to the County in quantities necessary to provide support to the recovery effort and to maintain the basic fabric of the community. C. Statutory authority for energy allocation in Monroe County is addressed in the Board of County Commissioners' resolution 386-1992, "A Resolution of the Board of County Commissioners of Monroe County, Florida,Requesting That the City Electric System Share Power Equally Throughout the Keys." The Florida Municipal Electric Association Mutual Aid Agreement, of which both power providers in the Keys (City Electric and Florida Keys Electric Cooperative) are signatories, further supports this resolution. d. The provisions denoting the allocation and prioritization of agencies, organizations, and utility companies' response to service outages, shortages, and shortfalls may be found in the following Hurricane Plans: • Florida Keys Aqueduct Authority Hurricane Handbook. • Florida Keys Electric Cooperative Major Storm Emergency Procedures. 12-4 CEMP November 2007 Annex III: ENERGY Emergency Support Function(ESF)- 12 • Keys Energy Services Hurricane/Storm Procedures. e. All information relative to the situation and status of this ESF operation will be provided to the Operations Section Chief via the Public Service Branch Coordinator. The Operations Section Chief will, in turn, provide this information to the SEOC on a required basis. When the County finds its resources for utility restoration insufficient in kind and quantity, the County shall request through the appropriate State ESF the necessary resources to ensure adequate infrastructure restoration. Lead and support agencies of this ESF are the power providers in the Keys. This ESF maintains direct and frequent communications with the Public Service Branch Coordinator and the EOC Operations Section, who provides the SEOC with current information to support a coordinated effort between the County, State, and Federal officials. f. This ESF will coordinate and facilitate the restoration of all energy related infrastructures including electrical supply and distribution, water supplies, natural gas storage and distribution, and all other transportation related fuels. Monroe County provides fuel for emergency vehicles on a 24-hour availability with gas pumps located throughout the County. In the event of a fuel shortage, Monroe County Emergency Management has an agreement with Dion's Quick Marts, Inc, and Homestead Gas Co., for fuel supply delivery. g. The procedure for receiving, evaluating, prioritizing and implementing emergency energy resource requests is as follows: • The primary agency receives the emergency support request; • The support agency(ies)then prioritize the request; • The primary agency will advise, in writing, an estimated completion time and submit this information to the Public Service Coordinator; • If the resource request exceeds the available and obtainable resources, the Coordinator will submit the request to the Logistics Section through the Operations Section Lead for additional resources or Mutual Aid. C. ROLE OF COUNTY EOC. 1. ESF# 12 likely tasks are found in the County box on page 2. A. ATTACHMENTS. None. B. REFERENCES. None. CEMP 12- 5 November 2007 ENERGY Monroe County, Florida Blank Intentionally 12- 6 CEMP November 2007 Emergency Support Function (ESF) 13 Military Suppor�t ......................................... ------------- --- ---- ------- ............................ 1 ` e Preface The scope of Military Support operations is extremely diverse. Therefore, the primary goal is to prioritize all requests for assistance and allocate available resources based upon mission priorities as established by the EOC Management Team. Primary Agency 'l lrr,M0'rW f"Orri,at'Y. 1,70.0,hki, Primary: Requested military support tasks could include: • Emergency Management Security(support to civilian law enforcement). Support. Search and rescue. • Florida National Guard Urban search and rescue. • US Navy Transportation. Air support. Shelter. ks Mass care. • Staff ESF#13 in the EOC Logistics Section, Medical services. • Determine present and future need for military support Communications. resources: Mortuary services. Identify incident sites requiring military support Civil engineering support. services. Manpower. Determine need for military support from other EOC Fire protection. Sections,Branches,etc. If military units are deployed within the County: • Identify staging area sites for incoming military Provide liaison to the on-scene military commander. assistance. Request their assistance in writing using "mission oriented • Request assistance through the state law enforcement objectives." mutual aid system as necessary. The on-scene military commander will determine if the • Identify specific tasks to be performed. 'mission/tasks" are within his/her capability, and will deploy • Prepare written"mission assignments" to be given to the personnel,resources accordingly. on-scene military commander, - Request a military liaison to be present in the County EOC. • Maintain direction&control of emergency operations. State of Florida ^ Primary Actions • Department of Military Affairs National Guard personnel and equipment. - Florida National Guard Coordination with active federal military units. Support Preposition,deploy Rapid Impact Assessment Teams. • Florida Department of Military Affairs • Joint Task Force Federal Government Primary I Actions Federal government agencies can provide supplemental assistance to local and state government to meet emergency needs during declared emergencies/disasters.Requests forfederal assistance are processed through State DEM. Monroe County, Florida Annex III: MILITARY SUPPORT Emergency Support Function(ESF) - 13 Comprehensive Emergency Management flan Emergency Support Function - 13 Military S A. PUPOSE. To provide military support through the Florida National Guard (FLNG) to Monroe County in times of emergency or disaster, and to prioritize all requests for assistance and allocate available resources based upon mission priorities established by the Monroe County EOC. B. SCOPE. After a Governor's Executive order has been issued by the Governor or the Governor's Authorized Representative (GAR), the Adjutant General of Florida will activate Florida National Guard personnel and equipment, through appropriate channels, to assist local authorities. The scope of military support is diverse, and the goal is to prioritize all requests for assistance and allocate resources based upon priorities established by the County EOC. Military support includes,but is not limited to the following: Evacuation Search and Rescue Distribution Points RIATs Generators Transport of Supplies Mass Feeding Clearing Roads and Bridges Comfort Stations Water Purification Aviation Operations Engineer Support Communications Emergency Medical Services Debris Removal Law Enforcement/Security C. SITUATION. Catastrophic disasters will result in widespread damage to or total loss of existing civil infrastructure capabilities. There will be a significant loss of dwellings, structures,and widespread displacement of people. D. POLICIES. 1. Military (National Guard) support to civil authority is supplemental to local efforts, and is primarily available following activation by the Governor. 2. Monroe County will request military support through the State Emergency Operations Center (EOC) only when the situation is so severe and so widespread that effective response is beyond the capability of Monroe County and available Mutual Aid Resources. 3. A military liaison will be established in the County EOC to facilitate coordination with responding military units. CEMP 13-3 November 2007 County, MILITARY SUPPORT MonroeFlorida A. GENERAL. 1. Major and catastrophic disasters will result in widespread damage to or total loss of existing civil infrastructure capabilities. Combined with a significant loss of dwellings, structures and widespread displacement of people, local and state authorities will require additional assistance to include a federal response of significant magnitude. In order to fully determine the magnitude of the disaster on the population and provide an immediate and effective response, an impact/needs assessment will be conducted at the earliest possible time following a major or catastrophic disaster. 2. All military assets are available for emergency response missions. It is understood that the Federal Wartime Mission of all Department of Defense(DOD)assets takes priority over state missions. 3. The Governor issues an Executive Order prior to the occurrence of a major or catastrophic disaster, when possible, authorizing the Adjutant General to call to State Active Duty those personnel and equipment as necessary to support the State of Florida's response and recovery effort. A number of these forces will be staged in and around the anticipated disaster area prior to occurrence when possible. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this ESF. • Develop checklists and response plans. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation,report to the County EOC. • Coordinate military activities with the appropriate tasked organizations. 3. Specific Emergency Concepts and Responsibilities. a. Local and State authorities will require additional assistance and may include a request for Federal assistance. b. In order to fully determine the magnitude of the disaster on the population and provide an immediate and effective response, a human needs and property damage assessment will be conducted as soon as possible following a major catastrophic disaster. c. Planning Assumptions. • Florida National Guard (FLNG) assets are available for a State mission. It is understood that Federal wartime missions of the U.S. Department of Defense (DOD) take priority over State missions. • Post-disaster human needs and property damage assessments are an ongoing process, as needs cannot be fully determined in the initial response phase of a major disaster. • When possible, the Governor issues an Executive Order prior to a catastrophic disaster, authorizing the Adjutant General to call to active duty those personnel necessary to support the State's response and recovery efforts. Some forces may be staged in and around the anticipated 13-4 CEMP November 2007 Annex III: MILITARY SUPPORT Emergency Support Function (ESF)- 13 disaster area prior to an event. • Rapid Impact Assessment Teams (RIATs) will be deployed to the disaster area by land or air, as appropriate, and will deploy fully self-sufficient units. • Restoration and/or preservation of law and order will be a priority mission of the FLNG immediately following a catastrophic disaster. d. Responsibilities. • In accordance with existing National Guard Bureau Regulations, it is understood that the primary responsibility for disaster relief shall be with local government, and those State and Federal agencies designated by statute. When the situation is so severe and widespread that effective response and support is beyond the capacity of local government and all civil activities have been exhausted, assistance is provided. • When required resources are not available from commercial sources, military support will be furnished if it is not in competition with private enterprise or the civilian labor force. • Assistance will be limited to the task that, because of experience and the availability of organic resources,the military can do more effectively or efficiently than another agency. • When an emergency or disaster occurs and waiting for instructions from a higher authority would preclude an effective response, a military commander may do what is required and justified to save human life, prevent immediate human suffering, or lesson major property damage or destruction. The commander will report any action taken to higher military authority and to civil authority as soon as possible. Support will not be denied or delayed solely for lack of a commitment for reimbursement or certification of liability from the requester. • Military resources will be employed with adequate resources to accomplish the mission when conducting civil disaster or emergency relief operations. The on-site commander or senior officer present will make that determination. Military support to civil authorities will terminate as soon as possible after civil authorities are capable of handling the emergency. • When any public service is lost or withdrawn,and an immediate substantial threat to public health, safety, or welfare is evident, military support may be called upon to restore and/or continue that public service. It is desirable that supervisors, managers, and key personnel of the public service are able to provide technical assistance and coordination. • The capability of the military to assist in the restoration or continuation of public service depends primarily on the degree of military or civilian skills possessed by their personnel and units. - Chapter 250 (Military Code) of the Florida Statutes designates the Governor as the Commander in Chief of all militia of the State, to preserve the public peace, execute the laws of the State, respond to State emergency, and order all or part of the militia into active serve of the State.This is accomplished through an issuance of a Governor's Executive Order. The FLNG Area Command responsible for planning for and executing military support operations within Monroe County is the 50th Area Support Group (South Area Command), Florida Army National Guard. A FLNG representative from the Miami area will be in the Monroe County EOC and will assist in coordinating, obtaining, and providing support to the County. - Monroe County is responsible for requesting Rapid Impact Assessment Teams (RIATs) CEMP November 2007 13-5 County, MILITARY SUPPORT MonroeFlorida immediately following a disaster. The County will maintain and provide to the RIATs the locations of Ianding zones and/or staging areas in or near the affected areas. The County will assure the viability of each potential landing zone or staging area prior to requesting the RIAT. The County will provide a representative to accompany the RI .Ts, providing local knowledge of the areas to be assessed. e. Primary Agency Tasks. • Monroe County Emergency Management is the primary agency for this ESF and will coordinate the ESF's activities. As the Primary Agency, MCEM is the point of contact for all Department of Defense and FLNG operations in support of the County. • The Primary Agency will coordinate with the support agencies to direct military resources and prioritize the needs for their services. f. Support Agency Tasks. • The FLNG will, upon request, provide and Emergency Coordinating Officer to the Monroe County EOC. This officer will coordinate FLNG assets within the County to support the priorities of the Monroe County EOC and the Primary Agency. The FLNG representative will advise and coordinate with the SERT representative in the EOC, who will send official mission requests to the SEOC for support to other ESF's, if necessary and if consistent with the support priorities of the Primary Agency. • All support agencies of this ESF are responsible for assisting the Primary Agency in coordinating military assets and in completing the following: • Notification, activation, and mobilization of all personnel and equipment to perform or support assigned functions designated within the County's CEMP. g. Designation and assignment of personnel for staffing of all facilities at which this ESF is required, and representation is determined by this ESF's Primary Agency to be necessary. • Coordination of all actions of the support agency with the primary agency in performing assigned missions of this ESF. • Identification of all personnel and resource requirements to perform assigned missions in excess of the support agencies' capabilities. I L Al TACHMENT ANTI 1 1!.I;"lair EN "ld-WS. A. ATTACHMENTS. None. B. REFERENCES. None. 13- 6 CEMP November 2007 Emergency Support Function (ESF) 14 Public InformatiOn ......................................................................................................................................................................................................................................... .................... ........................................... ................................................................ ................ 6�" %9,5 Preface Rapid dissemination of information is essential and vital for health and safety protection during and after emergencies and disasters. The pri- mary means to do this is by direct contact with the media and by use of the Emergency Alert System (EAS). The EAS will be used to provide emergency information and instructions to citizens. In the Monroe County area, nearly all radio and television stations participate in the EAS and will simulcast emergency announcements. ------------------ .........—-—----- .........-------------—................................ Primary Agency Nllonroe Coinity S"lieriff"'s, Office, �1�°��tr�°�.��"� 'sra��a�,�, �"�"�ram•it/dl � I��III�'I•���•u�c�° ��a��°1�I���w��"t:t11r�:�, � tl'IAttatl;,.t-a, Provide emergency public information;Coordinate releases to public: • Sheriff's Office Inform the public about disaster damage,restricted areas,actions to protect and care for companion animals,farm animals,and wildlife,and available th]t p po.1 1: emergency assistance. Emergency Management Issue official emergency instructions and information to the public through • Health Department all available means. • Tourist Development Council Issue evacuation order(s)to media when directed by EOC. Website Communications Release information regarding curfews. • Monroe County Television Provide information regarding distribution points for potable water and/or y ice;Update the residents as to the quality of the water supply and stress the i Aw 4 htS,ks, possible negative effects of drinking contaminated water;Provide informa- Staff ESF#14 in the EOC. tion to the media(especially radio stations)about the quality of the water • Brief EOC management and staff on procedures/rules to release supply and the location of distribution points for potable water and/or ice, public information. following a disaster. • Secure a"Press Conference Roam"in the EOC building,but away Establish communication links with local media. from the actual EOC activities. - Maintain direct media telephone and facsimile machine(FAX)numbers,to • Assist with the dissemination of warning and emergency assure a method of communicating with them in the event of a failure in instructions. the media FAX network. - Request activation of the EAS and NOAA Radio systems as - Maintain Email addresses to assure a method of communicating with them required. in the event of a failure in the media FAX network. • Keep departments and staff informed of developments relating to Provide releases of information to the media, throughout disaster, of County approaching severe weather systems. government activities to assure residents that County is mobilizing to respond • Prepare official emergency public information: to disaster. Gather information. Develop a flyer with information of importance for distribution to City workers Verify information for accuracy. in the field (police officers, firefighters, debris removal personnel, damage Monitor media reports. assessment team,etc.) • Respond to media inquiries. Establish,maintain contact with State EOC: • Activate the Rumor Control Center. Coordinate emergency information efforts. • Monitor and respond to rumors. Participate in,coordinate with Joint Information Center. • Schedule news conferences. Provide technical support to access County's TV cable system. • Designate an information center where media representatives can Approves PIO news releases. be briefed, compose their news copy, and have telecommunica- - In the absence of the County Mayor/Administrator,news releases can be tions with their newspaper or station, approved by the EOC Incident Commander. • Maintain documentation: clip articles, log, and maintain list of releases sent. State of Florida Primary Actions • Department of Community Affairs Dissemination of information to public through news media, to Support include: • Department of Business and Professional Regulation Overview of state situation. • Department of Commerce State response,recovery actions. • Department of Elder Affairs Data that will benefit affected communities. • Department of Environmental Protection Activation and staffing of the"Florida Emergency Information Line." • Department of Health Activation,use of state"Emergency Alert System." • Department of Labor&Employment Security • Department of Law Enforcement • Department of Management Services • Department of Transportation • Governor's Press Office Federal Government Primary • Department of Homeland Security/Emergency Prepared- Engages with State,local,and tribal authorities as soon as possible ness and Response/Federal Emergency Management during an actual or potential incident to synchronize overall incident Agency communications to the public to include: Support Delivery of incident preparedness,health,response, and recov- • All Agencies ery instructions to those directly affected by the incident. Dissemination of incident information to the general public, Actions Establishes a Joint Information Center(JIQ to provide a supporting • Ensures that sufficient federal assets are deployed to the mechanism to develop, coordinate, and deliver information and field during a potential or actual Incident of National instructions to the public related to: Significance to provide accurate, coordinated, and timely Federal assistance to the incident-affected area. information to affected audiences, including governments, Federal departmental/agency response. media,the private sector,and the local populace. National preparations. Protective measures. Impact on non-affected areas. Federal law enforcement activities. Monroe County, Florida Annex III: Emergency Support Function (ESF)- 14 PUBLIC INFORMATION Comprehensive Emergency Management Plan Emergency Support Function - 14 ° ' a 't A. PUPOSE. To establish a system that gathers and disseminates all disaster-related information to the media and the general public. B. SCOPE. This ESF will perform necessary functions associated with the acquisition and transmittal of information. ESF 14 reports on the status of emergency conditions, shelters and emergency services availability, as well as actions taken to ensure public health and welfare. ESF 14 will identify the primary point of contact that will allow information access to the media and the general public. Provides public information regarding volunteer re- sources. C. SITUATION. A major or catastrophic event will severely impact dispersion of public information in the affected area, while at the same time creating a demand for timely and accurate information regarding identification and provision of emergency services. ESF 14 will respond to information requests from the local public and media interests. It will identify required support agencies,begin mobilization of resources and personnel and prepare for activation. D. POLICIES. 1. It is the goal of the Monroe County to release timely and accurate emergency information to the public in a cooperative manner with the media. 2. The Monroe County will coordinate emergency information releases with state/federal agencies. 3. The County Public Information Officer through the County Mayor, County Administrator and/or EOC Incident Commander manages all aspects of emergency public information. 11. "ON(11,11''1' 0,F OPERATIONS. A. GENERAL. Emergency Public Information (EPI) efforts will focus on specific event-related information. This information will generally be of an instructional nature focusing on such things as warning, evacuation, and shelter. It is also important to keep the public informed of the general progress of events. A special effort will be made to report CEMP 14-3 November 2007 PUBLIC INFORMATION Monroe County, Florida positive information regarding emergency response to reassure the community that the situation is under control. Rumor control will be a major aspect of the informational program. Along with this will be the use of public feedback as a measure of the programs effectiveness. Education efforts will be directed toward increasing public awareness about potential hazards and how people can deal with them. All information and education efforts will rely heavily on the cooperation of commercial media organizations. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Conduct hazard awareness programs. • Develop and deliver public education preparedness programs. • Prepare emergency information and instructions for release during emergencies. • Develop, maintain system to release timely emergency information and instructions. • Coordinate and maintain a working relationship with the media; particularly those who will dis- seminate emergency information to the public. - List and maintain available media resources (call letters, names, addresses, and telephone numbers)that will disseminate emergency information to the public. • Establish a means to monitor and respond to rumors. • Designate an information center that will be the single, official point of contact for the media dur- ing an emergency. • Develop Rumor Control Procedures. • Ensure ability to provide emergency information/instructions to hearing impaired and non-english speaking populations. • Participate in drills, exercises. • Develop emergency action checklists. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified,report to the County EOC or incident scene as appropriate. 3. Specific Emergency Concepts and Responsibilities. a. The Monroe County Sheriff's Office Public Information Officer will coordinate all public information releases. The MCSO PIO, through regularly held briefings and press releases, will release information on the current emergency status and operations to the media. b. Additional public information may be found on the Monroe County Website (www.co.monroe.fl.us) and the Monroe County Sheriff's Office Website(www.keysso.net). c. The MCSO PIO is responsible for the accurate and timely dissemination of public information regard- ing the evacuation process, sheltering information, assistance contacts, etc. Pre-scripted public service announcements and press releases may be found in the current Monroe County Emergency Manage- ment PSA Plan. d. ESF 14 will provide for the establishment of a press/briefing room. The designated area is located on the first floor of the EOC, in the Building Department, and will serve as the primary location for the re- 14- 4 CEMP November 2007 Annex ITI: PUBLIC INFORMATION Emergency Support Function(ESF)- 14 lease of information by the County until activation of the Joint Information Center. e. Information regarding the status of injured or missing individuals will be coordinated and provided via a manned and dedicated Emergency Information "Hot Line", to the families via the Joint Information Center. f. Information for the hearing impaired population is provided by local cable TV channels, The Weather Channel,and hurricane preparedness brochures. g. Information for the visually impaired population is provided via local primary EAS radio stations, LP-I Stations WEOW FM 92.7, Key West, WKWF AM 1600, Key West, and LP-2 Stations WFFG 1300 AM and WWUS/US 104.7 FM,Big Pine Key. h. Information for the non-English speaking population is provided via radio station WZMQ 106.3. Addi- tionally, Monroe County Emergency Management has access to bilingual communicators. i. MCEM has available for airing,three 30 second Spanish PSAs for hurricane preparedness purposes. j. Monroe County Emergency Preparedness Brochure C, "Mobile Home, Travel Trailer, and RV", con- tains information regarding their vulnerability and evacuation needs. Additionally, the Fire I Rescue units are dispatched to Mobile Home and RV parks to issue warnings via the Public Address System. k. Monroe County Public Service Announcements can be found in the Hurricane Public Service An- nouncements SOP. The announcements cover year-round hurricane awareness with information includ- ing: stocking up, shutters, shelters, personal plans, property inventories, hurricane kits, and securing homes. 1. An evacuation routes map is included in the Monroe County Preparedness Brochure which is distrib- uted county-wide. This brochure also contains information regarding shelter locations. m. Automated and manned dedicated Public Information Hot Lines are utilized for all emergencies. The JIC, if established, will provide information concerning incidents such as shipboard emergencies, mass migration occurrences,etc. n. Given the geography of Monroe County, the primary methods for communicating current information directly to the public are the Citizen's Public Information Line, and a regular PIO briefing on local ra- dio stations, such as WWUS/US 104.7. The County also uses its assets to deploy a team to the DRCs to coordinate DRC operations and to provide a central point where citizens can receive disaster related in- formation. The team receives regular information updates from this ESF, and can contact this ESF at the Monroe County EOC if questions arise. o. All ESFs will report information to ESF# 14 to keep officials and citizens aware of current events. p. The MCEOC press area will serve as the main site for the coordination and information release to en- sure timely dissemination of information and instructions to the public and the media. The Monroe County Sheriff's Office Public Information Officer will release all information on emergency opera- tions to the media only after the EOC Incident Commander has approved such releases. Upon activation of the EOC a press and briefing room will be established. The designated press/briefing room will be located within the Emergency Operations Center and serve as the primary location for the release of County information and until the activation of a Joint Information Center. q. The JIC is the physical location, established by the Federal Emergency Management Agency (FEMA), CEMP November 2007 14 $ PUBLIC INFORMATION Monroe County, Florida where federal, state and local PIO's work together to ensure coordination of released information to the public and the media.JrIC serves as the main point for media access to the latest developments. r. Public information, and storm information is transmitted via local radio and television stations, and the Department of Emergency Management: M.C.Emergency Management 289-6018 &(800)427-8340 Monroe County Rumor Hotline (800) 955-5504 Florida State Weather Hotline (800) 342-3557 Television Stations: All major networks plus county stations 5 and 76. Radio stations: A.M. 610, 1300 and 1600 Radio stations: F. M. 92.7; 93.5; 94.3; 969; 99.5; 100.3; 102.1; 102.5; 103.1; 104.7; 106.3 NOAA Weather Radio 162.40 MHz; 162.45 MHz; 162.55 MHz C. ROLE OF COUNTY EOC. 1. 1. During emergency operations, the PIO reports to the EOC. As a member of the EOC IC staff, the PIO works closely with the EOC Incident Commander, EOC staff, and public information officers from all con- cerned agencies and private businesses to collect accurate information. The PIO will brief EOC management and staff on procedures and how to release public information. 2. If media interest is intense, and as directed by the EOC IC, the PIO will establish and staff the EOC Public Information Unit.The PIO will: a. Be tailored to fit the situation to include media status boards and maps,and a press briefing area. b. Collect and disseminate emergency information in a timely manner. c. Issue official emergency instructions and information to the public through all available means. d. Prepare press releases and develop measures which allow the media to verify sources of information be- fore publication or broadcast. e. Coordinate with media and attempt to gain as much additional intelligence about damage, casualties and general conditions as media can provide. The media may have communication links, both within and outside the county that may be useful in the disaster response. f. Establish a non-emergency information/visitor control section to receive and handle non-emergency calls, arrange for and accompany all visitors to the EOC, and provide escorts to accompany visitors into disaster areas. g Coordinate with EOC Administrative Support to ensure that the media center is operational and provide language translators as necessary. 14- 6 CEMP November 2007 Annex III: PUBLIC INFORMATION Emergency Support Function(ESF)- 14 _._. 3. The primary means to disseminate public information is by direct contact with the media and by use of the EAS. a. Prior to the release of EAS message content, the messages should be coordinated with other local gov- ernments involved in the local EAS plan, and with State EOC, whenever possible. b. EAS information should also be disseminated to field forces so they know what information and guid- ance is being released to the public. 4. ESF# 14 likely tasks are found in the County box on page 2_ D. JOINT INFORMATION CENTER(JIC). 1. In the event of a major disaster/emergency with intense media interest, a Joint Information Center(JIC) may be established locally by the FEMA, State DEM and the county. The JIC: • Provides a central location for the news media to obtain information, eliminate conflicting reports and reduce rumors. • Allows spokespersons from federal, state and local representatives to jointly develop and issue news re- leases. • Collects and disseminates information to the public to include rumor control information. 2. Facilities equipped with communications equipment and necessary supplies, JICs normally contain a room for media briefings, a media work area, a public information work area, and other rooms for inquiry func- tions. 3. A "Rumor Control Unit," operating from a room separate from but adjacent to the media briefing room, deals with questions from the public and calmly disperses accurate information to callers. 111 TTA IEVI N'1" AND 1.EFE'RE a :"ES. A. ATTACHMENTS. None. B. REFERENCES. 1. Joint Information Center Procedures (published separately). 2. Emergency Alert System Plan. CEMP 14- 7 November 2007 PUBLIC INFORMATION Monroe County, Florida Blank Intentionally 14- 8 CEMP November 2007 Emergency Support Function (ESF) 15 m mmm v /(fir, 'y gg ')n�% E Preface The successful management of volunteers and donations requires a united and cooperative effort by the federal, state, and local governments, volunteer agencies, community based organizations, r business sector,and the community. I Primary Agency 1.-`.Aran"C'Poeu(r" IoYoridfr I°ni" ,JZ"n-" Opersltiorl 4�t llt)t�° I r�uiogr llnrtst,lrrm� Division of Community Services Provide coordination of donations with the appropriate tasked organizations. s'a,tpporl; Determine present and future needs for donated goods(type and approximate Fire Rescue numbers). The American Red Cross Develop information for public distribution (through PIO) describing items The Salvation Army needed,where to send them,etc.Relay to PIO and the various law enforcement q,l lu l y .1.°i kw agencies. Staf ESF#15 in the EOC Logistics Section. Through the Public Information Officer disseminate information to ensure that Assess the need for health care,food, water, ice, transportation offers are not inappropriate to needs. and other basic supplies/services. Periodically update public information concerning needed items,etc. Set up one or more collectionldistribution centers service area. Receive offers of donated goods and services;Match offers to needs. Set up one or more central distribution site(s)for donated goods. Coordinate delivery system to affected population. Set up one or more assembly sites for volunteers from outside the Request transportation resources from ESF#1 and State EOC to facilitate the County. movement of needed items to staging areas or into the disaster area. Inform the community about the locations and availability of As goods arrive, provide periodic listings for distribution to EOC Section goods and services through the EOC;Coordinate with ESF 14. Chiefs and Branch Coordinators so they will know what is available through Distribute donated goods at service sites the system. • Collect donated goods and volunteer services at service sites with Respond to inquiries from other EOC Branches and Units regarding availability the help of volunteers and County employees of certain items. Provide staging areas at recreation centers and parks. Coordinate with State EOC(ESF 15),when necessary,for the influx of donated goods offered in aftermath of a disaster, Implement procedures to solicit, register, screen receive, and Coordinate activities with the state EOC if necessary. jdeploy local volunteers. Implement procedures for disposing of unneeded or unusable items. • Determine present and future need for volunteer resources. Manage cash donations received by County Government.(Budget and Finance) • Obtain and coordinate volunteer resources as requested by field Implement cash management policies/procedures to insure accountability for all incident commanders. cash donations received by the County during the disaster, • Sources for resources can include: Red Cross. Salvation Army, United Way. Churches,and their affiliations. General public. Pre-existing volunteer organizations. • Coordinate with State EOC (ESF 15), when necessary, for the influx of volunteer het offered in aftermath of a disaster. State of Florida Primary Actions • Florida Commission on Community Service • Inventory and data base of services and goods (state information Support network). • Department of Elder Affairs • Facilitation of volunteers and donations to areas of need (state • Department of Health coordination group). • Adventist Community Services • Coordination of: • American Red Cross Donations hot line. • Associated Industries Regional relief center(s). • Association of Volunteer Centers Staging arca(s). • Christian Disaster Response Liaisons for volunteerldonation groups. • Church World Service Identify&address unmet needs. • Interfaith Networking in Disaster • Jaycees • Salvation Army • United Way • Voluntary Organizations&Donations Second Harvest Food Bank Federal Government " Primary • Development of a Donated Goods Facility Manager ' . ... • Department of Homeland Security/Emergency • Technical and managerial support. Preparedness and Response/ Federal Emergency • A national network of information and contacts to assist donations Management Agency specialists in the field. Support • Communications support as necessary. • Department of State Volunteer Management • Department of Transportation • Assistance in establishing a Volunteer Coordination Team and a • General Services Administration Volunteer Reception Center. • Corporation for National and Community Service • Technical and managerial support. • National Voluntary Organizations Active in Disaster • A national network of information and contacts to assist volunteer Actions management specialists working in the field. Donated Goods Management • Communications support as necessary, • Assistance in establishing a donations Coordination Team, a Donations Coordination Center, and a donations staging area and warehouse. Monroe County, Florida Annex III: VOLUNTEERS &DONATIONS Emergency Support Function(ESF)- 15 Comprehensive Emergency Management Plan Emergency Support Function - 15 V oil un'tee i-s & Donati(His A. PUPOSE. 1. The overall coordination of volunteer agencies and their personnel in a disaster situation and the coordination of the receipt and delivery of donated goods to the affected area. 2. A pro-active approach will be taken to curtail the flow of unsolicited goods in a disaster situation by implementing a public education and outreach program. Positive control of incoming unsolicited donations will be affected when necessary to ensure such donations do not interfere with response and recovery efforts. B. SCOPE. Assessment and prioritization of available resources and identification of necessary needs and resources, in conjunction with local, State, and Federal agencies. Coordinate local transportation efforts of donations to warehouses, mass distribution areas, and households. Maintain inventory of available supplies, to include quantities, type of goods, locations, etc. The priority for allocation and distribution of these assets is in support of relief to the affected population in need of immediate assistance. C. SITUATION. I A major or catastrophic event will necessitate the utilization and services of voluntary agencies and their personnel. Such an event will require the coordination of volunteers and donations with municipalities, critical facilities, and other agencies. The transportation and communications systems and other infrastructure will be severely limited. Outside organizations and other relief personnel will assist with material and supplies collections. 2. ESF # 15 responds to requests for delivery of donated supplies and services to the affected area and expedites delivery. This ESF serves as the information source regarding the coordination and availability of resources. D. POLICIES. 1. Volunteers will be utilized as required in disaster response actions necessary to relieve human suffering. 2. Volunteers will assume responsibility for following the instructions of the supervisors and adhere to the safety precautions as provided to them. Monroe County does not accept responsibility for "risk taking" and negligent actions by the volunteers. 3. All volunteers must be "self sustained" with food, water and shelter. CEMP 15-3 November 2007 County, VOLUNTEERS & DONATIONS Monroe Florida 4. Monroe County will coordinate with the State Emergency Operations Center and the State of Florida Relief Center to assure the expeditious delivery of donated goods to the affected area(s)and individuals. 11. (:X) llk:p'T OF 01"ERATIMS. A. GENERAL. 1. Volunteers. a, it can be anticipated that in any disaster a large number of persons from the local community will volunteer to assist. b. A "volunteer" is defined as "contributing a service, equipment, or facilities without re-numeration." c. Monroe County Division of Community Services: • Coordinates the recruitment of volunteer personnel and agencies to augment the personnel and facilities of the county, and maintains a register of persons with various training and skills. • Coordinates with private business or labor organizations to assist in emergency response and recovery operations. d. Staging areas may be designated and persons wishing to volunteer may be directed to these sites for registration and emergency assignments, depending on availability of personnel to work these issues. 2. Donations. a. Disasters attract donations of goods, funds and services. This may be in response to formal requests for assistance through the news media or may be spontaneous. g. Large volumes of unsolicited material goods can have a negative impact on a jurisdiction's response and recovery efforts. Personnel resources will need to be diverted to accept, sort, categorize store, transport and distribute donated goods. C. During times of "extensive donations," Monroe Emergency Management will activate a donations management system that may include: • Coordination with the State DEM. • Establishment of a "donations management center" and "telephone bank" to screen unsolicited donations offers and match them with possible recipient organizations. • Establishment of "checkpoints" to inspect, schedule, route/re-route inbound trucks, buses, etc, bearing donations. • Establishment of a "donation receiving area(s)" outside of the disaster impact area to serve as a collection point and sorting area. Such a facility(ies) should be on major transportation routes with adequate parking,covered storage space, ample room for trucks,buses to maneuver, etc. • Establishment of "distribution centers" to distribute donated goods to disaster victims e.g. churches, volunteer organization facilities,fairgrounds, school gyms, etc. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. Primary and support agencies will work with Monroe County Emergency Management to: 15- 4 CEMP November 2007 Annex III: - Emergency Support Function(ESF)- 15 VOLUNTEERS &DONATIONS a. Volunteers. • Develop a County volunteer management plan for coordinating the influx of volunteers offering their services to Monroe County in time of disaster. Include provisions for referring needed services to appropriate ESF(s) for consideration. Coordinate planning with other participant organizations. • Develop formal process to register volunteers as "agents for the County." • Develop procedures for coordinating assignment of non-emergency personnel with the deployment of volunteer groups to prevent duplication of services. • Develop procedures for assisting other agencies with job descriptions and personnel management policies related to the deployment of volunteer groups/persons. b. Donations. • Develop a County plan for the management of donations. Coordinate plan development with the state donations management plan. • Develop procedures for receiving, storing, sorting and distributing donated goods. • Train personnel in establishment of donations management group during major disasters. • Coordinate with Employee Relations Department to set up personnel requirements for donations management sites. • Develop procedures for tasking Public Works and other departments to secure warehouse space and transportation resources. • Develop procedures and policies for disseminating information to the general public (through the PIO), and to the various law enforcement agencies regarding routing information,types of material needed, etc. • Coordinate with the Finance Department to develop procedures and policies for accepting special types of donations(i.e.,cash,perishable materials, etc.). - Utilize the existing County procedures for receiving cash donations,as appropriate. • Plan and coordinate with V.O.A.D. 2. GeneraI Emergency Tasks.Primary and support agencies will: a. Volunteers. • When notified of an emergency situation,report to the County EOC, if appropriate. • Provide information to the media (through the PIO) concerning the proper method(s) of offering services to disaster victims in Monroe County should be developed. • Implement procedures to track offers and their status. • Establish reception facilities for registration of volunteers. • Screen, evaluate,and assign volunteers. • Ensure volunteers are self-sustained with food, water, and shelter. • Provide other ESFs with periodic updates concerning offers received. When an ESF requests services offered by volunteers, implement procedures to arrange for the deployment of personnel to areas where need exists. b. Donations. • When notified of an emergency situation,report to the County EOC, if appropriate. • Implement the County Donated Goods Management Plan, which involves the following: - The issuance of press releases describing what is needed and what is not needed, as well as procedures for properly packaging, labeling, and transporting donated goods to Reception CEMP 15-5 November 2007 VOLUNTEERS &DONATIONS Monroe County, Florida Centers. Additionally, the preference for cash donations as opposed to in-kind donations should be stressed. - The activation of the ESF# 15 at the EOC and various other operating locations as dictated by the situation. - The establishment of a Donations Management Center outside the affected area, as well as staging areas for use in managing the deployment of needed goods. • Coordinate transportation requirements for incoming donations, including: - The relaying of information to rest areas and weigh stations concerning routing information and the acceptance or rejection of certain types of donated goods. - The placement of signs indicating routes to the reception center and/or staging areas. - The passage of designated goods for direct delivery to affected areas. • Task Public Works/Procurement to secure warehouse space at sites near disaster area. Arrange for security of site(through EOC Police Branch),traffic control, etc. • Request the state EOC to activate the 1-800 number for use in managing donated goods flow (if necessary). 3. Specific Emergency Concepts and Responsibilities. a. Coordination of voluntary agencies, their personnel, and donated resources is the responsibility of the Primary Agency. The ESF serves as the volunteer liaison to coordinate volunteers from the outside agencies. Identifies locations of staging areas for volunteers and receipt of donated goods. b. The primary agency will be provided with a dedicated phone line in the Monroe County EOC, located within the Mass Care ESF Section. This coordination will be further supplemented through a dedicated resource management telephone line in the Planning Section. c. Initiate, with the EOC Command, identification of needed resources and establish priorities. Priorities are established by evaluating information from various sources, including damage assessment teams, RIAT reports, Fire / Rescue, Sheriff's Office, other disaster response agencies, and reports from the public received via the Monroe County Information Line. d. The Resource Support Group will refer those needs, which cannot be met through existing local resource inventories or through statewide mutual aid to this ESF. It will then evaluate incoming resource requests for possible donations or volunteer support. Prioritizes incoming requests so that the most vital needs are given primary attention. The highest priority will be given to the needs, which affect the life,safety,and health of the general public. e. ESF 15 collects all pertinent information from donors and services. In situations where the donation is a high priority item, the potential donor can deliver the item to a designated staging area, where they will be sorted, packaged, stored, and when appropriate, delivered to the designated distribution area. The Resource Support Group is responsible for the unmet logistical and transportation needs for resource distribution. f. Interface directly with the State and Transportation Group regarding transportation issues. These include providing information regarding where volunteers bringing donations are to go, who to contact, and when to deliver. g. This ESF operates within the Monroe County EOC Logistics Section. The support agencies work in conjunction with and report directly to the primary agency. The primary agency coordinator will report directly to the Logistics Section Chief. h. Individuals who wish to volunteer their services will be encouraged to contact local disaster relief 15- 6 CEMP November 2007 Annex III: VOLUNTEERS &DONATIONS Emergency Support Function (ESF) - 15 organizations through public information campaigns. i. Requests for donations and volunteers from any EOC representative must be submitted to this ESF Primary Agency. This ESF will then contact agencies from the lists they maintain, requesting voluntary support and/or donations. C. ROLE OF COUNTY EOC. I. When the EOC is activated,the EOC Incident Commander may establish ESF# 15 within the EOC Logistics Section. 2. ESF# 15 likely tasks are found in the County box on page 2. D. FLORIDA KEYS MEDICAL RESERVE CORPS (MRC) I. The Medical Reserve Corps (MRC) units are composed of community-led, community-based volunteers who may assist medical response professionals and facilities during large-scale local emergencies. Volunteers can include, but are not Iimited to, current or retired health professionals. The Medical Reserve Corps is not intended to replace a community's already existing emergency response system, but rather to supplement and support existing system with volunteers who are trained to function effectively in emergency situations. The MRC is a volunteer agency and volunteers' services can not be guaranteed. MRC volunteers' pp�pYY obligations are first to home ManYY®WWdplfaII''''m�iil�Yy,, second to employer, and third to volunteer and assist. 111 ➢ 1""�"�� .��I I.EN]1INS AN].,) RFAI�f W..'�' 'i%NA�u�.�,'N'F.���X�,�4�.,fw A. ATTACHMENTS. None. B. REFERENCES. None. CEMP November 2007 15-7 VOLUNTEERS &DONATIONS Monroe County,Florida Blank Intentionally 15 -S CEMP November 2007 Emergency Support Function (ESF) 16 & Security ... ........ ........___----------------- .---------------------------- _--------------------- __ ...... ... .., .. .... ..........� G r� u Preface In addition to maintaining law and order, law enforcement response to a major emergency/disaster is to organize and assist in rescue operations, aid fire service fire suppression/emergency actions, aid victims to locate shelter and medical attention, provide security and access for essential facilities to include shelters, deny access to buildings and structures that are obviously unsafe or have been declared unsafe by building safety. ............................................................... ......._.___.....m.. Primary Agency Sheriff'sf-fice l c�rti t Cou0a{v, %�ataaii prHttyttl° • Coordinate activities with the National Guard,state law enforcement • Sheriff's Office personnel, and/or federal military officials if such organizations are ;u10par M providing support in affected areas. • Key Colony Beach Police Department • Organize and direct law enforcement activities. • Key West Police Department • Ensure public safety and welfare are being implemented through such • Ocean Reef Public Safety actions as: • Florida National Guard Evacuation. Crowd control. "l list l "t Traffic control. • Staff ESF # 16 in the EOC Operations Section Public Property protection. Safety Branch. Security at designated facilities. • Coordinate response to identify incident sites requiring Incident perimeter control. law enforcement and security services. • Coordinate security for: • Ensure the operation of police dispatch and reporting County facilities. systems. Evacuated areas. - Provide alternate communication links if necessary. Supply distribution points. • Determine condition and status of County law . Respond to mutual aid requests of other jurisdictions if requested. enforcement resources. - Do not dispatch mutual aid until it is determined no threat exists • Determine present and future need for law enforcement, in Monroe County. security and other on-scene resources. • Support damage assessment activities. State of Florida Primary • Florida National Guard + • Florida Department of Law Enforcement • Florida Fish&Wildlife Conservation Commission Support - Marine Enforcement • Department of Agriculture&Consumer Services - Inland Enforcement - Division of Law Enforcement • Sheriffs Association • Department of Business and Professional Regulation - Division of Alcoholic Beverages and Tobacco Actions • Department of Corrections • Maintenance of mutual aid systems. • Department of Environmental Protection • Deployment of state personnel and equipment to support local law - Park Patrol enforcement agencies. • Department of Highway Safety and Motor Vehicles • Use of National Guard in security missions, - Division of Highway Patrol • Upon request and approval by the Governor, can assist Police • Department of Lottery Department with crowd and traffic control, security patrolling, - Division of Security establishing roadblocks,directing traffic,protecting key facilities,and • Department of Military Affairs other related law enforcement tasks. - National Guard • Department of Transportation Division of Motor Carrier Compliance Federal Government " Primary Actions • Department of Homeland Security • Coordinates and provides support to state and local authorities to • Department of Justice include non-investigative/non-criminal law enforcement, public Support safety,and security capabilities and resources. • Department of Agriculture • Assess public safety and security needs,and respond to requests for • Department of Commerce federal resources and planning/technical assistance. • Department of Defense • Supports incident management requirements including force and • Department of Energy critical infrastructure protection, security planning and technical • Department of Homeland Security assistance, technology support, and public safety in both pre- • Department of the Interior incident and post-incident situations. • Department of Justice • Department of Veterans Affairs • Environmental Protection Agency • National Aeronautics and Space Administration • Social Security Administration • U.S.Postal Service Monroe County, Florida Annex III: LAW ENFORCEMENT &SECURITY Emergency Support Function(ESF)- 16 Comprehensive Emergency Management Plan Emergency Support Function - 16 A. PUPOSE. 1. The overall coordination of the command and control formulation of the County, Municipal, State, and Federal law enforcement personnel and equipment in support of emergency response and recovery operations. 2. This function provides for the timely and coordinated efforts of law enforcement personnel for public safety and protection. Activities which relate to curfew, traffic control, crowd control, security and other extra- ordinary law enforcement functions are necessary to provide for the public's safety and welfare within a disaster environment. B. SCOPE. This ESF performs necessary functions applicable to natural, man-made, or technological emergencies whenever local law enforcement agencies require assistance from County, State, or Federal agencies and jurisdictions. Coordinates the activities of local law enforcement agencies with state and federal governments and the Monroe County EOC. C. SITUATION. Emergency conditions, natural or man-made disasters, or any other serious event which would be require invoking assistance from local, County, State and Federal law enforcement agencies will require activation of ESF 16. There will be a need for an immediate response from law enforcement, security personnel, and their resources. ESF 16 responds to requests for local law enforcement support. Following a major catastrophic event, ESF 16 assesses the situation to identify resources, personnel, and types of assistance required for applicable operations. It takes those actions necessary to assure support agencies activation. D. POLICIES. The Monroe County Sheriff and municipal Police Departments will exercise lawful authority to save lives and property,enforce laws, and enforce emergency orders and regulations during emergencies/disasters. C , IONS, A. GENERAL. During times of emergency, local law enforcement agencies will be called upon to expand their operations. CEMP 16 . 3 November 2007 County, LAW ENFORCEMENT& SECURITY MonroeFlorida Existing mutual aid agreements will generally be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal law enforcement groups. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Maintain inventories of resources and equipment. • Participate in drills,exercises. • Develop emergency action checklists. • Develop procedures and policies for use in dealing with civil disorders, terrorist activity, and other law enforcement-intensive emergencies. • Develop, maintain mutual aid agreements. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, send response teams/personnel, equipment, and vehicles to the emergency scene or other location, as appropriate. - Maintain law and order. • Identify an Incident Commander (IC) and establish an Incident Command Post (ICP) if appropriate; assigns appropriate personnel to IC staff. • Perform IC duties at the emergency scene, if appropriate. • Notify the EOC of the situation, if the original notification did not come from the EOC. • Send Sheriff or designee to the County EOC, when the EOC has been activated during an emergency. • Manage Sheriff's Office resources and direct Sheriff's Office field operations. Duties may include: - Enforce emergency orders. - Provide mobile units for warning operations. - Augment emergency communications. - Direct and control traffic during emergency operations. - Crowd control. - First aid. - Search and rescue. - Support damage assessment activities. - Deploy personnel to provide security for emergency teams (Fire and EMS) operating in hostile or potentially hostile environments. - Provide security to key facilities: incident sites, critical facilities, damaged property, mass care/shelter sites and staging areas. - Provide security in the area affected by the emergency to protect public and private property. - Evacuation: Assist in the evacuation of people at risk in and around the emergency scene. * Provide security, patrol evacuated areas. * Control access to the scene of the emergency or the area that has been evacuated. - Support other public safety activities as required. - Request assistance through the state law enforcement mutual aid system as necessary. • Hazardous Materials Response: - Sheriff's Office units responding to a hazardous material incident will ensure that they have a 16- 4 CEMP November 2007 Annex III: - LAW ENFORCEMENT& SECURITY Emergency Support Function(ESF) - 16 full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves. - Only personnel having proper training and equipment should be deployed to a hazardous material incident. 3. Specific Emergency Concepts and Responsibilities. a. Coordination of support agencies in directing law enforcement support and resources. Coordination of other relevant agencies for traffic control at locations where they are needed for navigation within and around the affected areas. b. The Monroe County Sheriff's Office is responsible for the traffic flow in the County. Refer to MCSO SOP Subsection B,Part 5 —Overall Responsibilities/Traffic Control. c. Maintain law enforcement and security in evacuated areas in the aftermath of a disaster. Assist in search and rescue operations and provide traffic control in the impacted areas. Provide for adequate protection prior to re-population of a community,and patrol areas to minimize criminal activities and enforce local curfews as necessary. Provides adequate escort for deliveries of supplies, equipment and VIPs into the affected area(s). d. In the event of an accident, emergency, or disaster, the Monroe County Sheriff's Office will assign personnel to the Monroe County EOC. It is the coordinator's responsibility to notify all ESF primary and support agencies of an incident and provide them with the time and location. Review developing situations, prioritize and develop plans to mitigate incidents and concerns. These plans will then be forwarded to the Planning and Operations Sections. e. The Monroe County Sheriff's Office is responsible for providing security at all shelter locations. These shelters are pre-designated. Post impact, feeding, mass care, and storage sites will be secured by Sheriff's Office personnel on a case by case basis depending on priorities. Life safety concerns will be addressed prior to property issues. Additional MCSO responsibilities include locating missing persons, lost vessels and locating downed aircraft. f. The obtainable resources of this ESF may be defined as the personnel, equipment, and supply resources available and obtainable from related agencies and local governments, public, and private organizations. A list of available resources and inventory is located within each department's headquarters. g. Pre-staging for law enforcement will be coordinated by the primary agencies with the cooperation of adjacent counties. Post impact staging areas may include any number of pre-determined, designated critical facility staging areas.These would be determined according to impacted areas. h. Procedures for information and intelligence gathering from the community post-impact will be established to identify ongoing issues, problems, concerns, and threats through the assistance of the following agencies: • Monroe County Fire/Rescue. • Monroe County Public Works. C. ROLE OF COUNTY EOC. 1. When the EOC is activated, the EOC Incident Commander may activate ESF # 16 to coordinate all law enforcement activities, and to direct and coordinate all available local law enforcement personnel, equipment CEIVIP 16- 5 November 2007 LAW ENFORCEMENT&SECURITY Monroe County, Florida and supplies. ESF # 16 will make a request to the state EOC for additional resources when all local law enforcement resources have been exhausted. 2. Law enforcement personnel will be alerted according to prescribed departmental/agency policy. The operational priorities for personnel will be assigned by the various Law Enforcement Chiefs. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre-designation of duties and responsibilities will facilitate a reduction in response time. 3. ESF# 16 will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. 4. ESF# 16 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. Sheriff's Office personnel will report the need for rescue, the numbers of dead or injured, damage to buildings, public facilities such as roads and bridges,and utilities.These reports will be compiled by dispatch and communicated to the EOC. E. EVACUATION. 1. Law enforcement officers will implement evacuation orders due to unsafe buildings, fire danger, hazardous materials, or any other reason identified by competent authority. Law enforcement officers will take lawful actions necessary to save lives and property. 2. Evacuation will be coordinated with the EOC to ensure the evacuees are moved to an appropriate shelter, and ensure the needs of special populations and individuals are provided for. ESF # 16 will ensure appropriate law enforcement support. F. FIELD OPERATIONS. 1. Law enforcement agencies will establish inner and outer perimeters to secure a disaster scene. A policy of limited access to the disaster area will be rigidly enforced to ensure the safety and well being of the community. Movement into and out of the area will be requested through established command posts. In some cases,access inside the perimeter will be logged at a central entry point. 2. Law Enforcement officers will remain in their assigned areas and assist rescue workers and the population in general as much as possible. Officers will use their best judgment in determining if the efforts of volunteers are safe and are resulting in some useful activity. 3. Security will be provided for essential facilities if required, and law enforcement officers will assist the fire agencies in restricting access to unsafe buildings or areas. 4. Field emergency actions include: • Directing and controlling traffic during emergency operations. • Assisting in the evacuation of people at risk in and around the emergency scene. • Controlling access to the scene of the emergency or the area that has been evacuated. • Providing security in the area affected by the emergency to protect public and private property. 16- 6 CEMP November 2007 Annex iII: LAW ENFORCEMENT & SECURITY Emergency Support Function (ESF) - 16 5. Hazardous Materials Response: • Sheriff's Office units responding to a hazardous material incident will ensure that they have a full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves. • Only personnel having proper training should be deployed to a hazardous material incident. AND,,REV RLN� ° (�S. A. ATTACHMENTS. None. B. REFERENCES. None. CEMP 16- 7 November 2007 LAW ENFORCEMENT&SECURITY Monroe County, Florida Blank Intentionally 15 - 8 CEM[P November 2007 Emergency Support Function (ESF) 17 Preface Under normal conditions, private, local and state agencies provide a variety of services to animals. During emergencies or disasters the normal capabilities and programs may be disrupted, requiring emergency measures to meet the needs of lost, sick, stray, stranded, injured or dead animals. Primary Agency Florida Keys Society the ; rep'ention of ("ruelty to Animals, (,SPCA,) r'1,10nereye (,rnrrl�p' .d*"d ri dr'P i:utttai:°lft'nt't O erWions' Cejltt:-F1 i'a atttrtt°a t.ii P'y waSk • Florida Keys Society for the Prevention of Cruelty to • Staff ESF 17 in the Operations Section Public Safety Branch. Animals(SPCA) • Assess and prioritize animal service emergency needs; coordinate u�patmt,� with other EOC Sections and Branches. Division of Public Works • identify local facilities and resources available for animal concerns. • Solid Waste Management • Establish,maintain contact with State EOC: • Sheriff s Office Provide information on need for animal care services,facilities. • Humane Animal Care Coalition Request animal care resources,as needed. • Key Largo Animal Clinic • Provide public information about emergency/disaster considerations • Stand Up for Animals,Inc. for animals. • Coordinate animal related advisories with Health Department. Provide information and/or services for the disposal of dead animals. State of Florida Primary Actions • Florida Department of Agriculture&Consumer Services Coordination of animal: Support Evacuation,relocation. • Department of Environmental Protection Emergency medical care. - Marine Patrol Water,food,shelter,medical supplies. • Department of Health Public information. • Department of Management Services Rescue,capture efforts, - Division of Communications Disease identification prevention,and control. • Game and Freshwater Fish Commission Reunite with owners system. • University of Florida - Institute of Food and Agriculture Sciences, Cooperative Extension Service Florida Volunteer Resources: • Animal Control Association • National Animal Care Support Agencies • State and Local Animal Care Support Agencies • Veterinary Medical Association Federal Government Primary Actions • Department of Health and Human Services Provides supplemental assistance in identifying and meeting the Support public health needs to include: • Department of Agriculture Needs assessment. • Department of Defense Vector control. • Department of Energy Protection of animal health. • Department of homeland Security Veterinary services. • Department of the Interior • Department of Justice • Department of Labor • Department of State • Department of Transportation • Department of Veterans Affairs • U.S.Agency for International Development • Environmental Protection Agency • General Services Administration • U.S.Postal Service ' • American Red Cross Monroe County, Florida Annex III: ANIMAL PROTECTION Emergency Support Function (ESF) - 17 Comprehensive Emergency Management Plan Emergency Support Function - 17 A. PUPOSE. 1. Coordination of needed resources for veterinary needs and care of pets and wild animals affected by the emergency event. Organization of emergency relief assistance between local, State, and Federal entities for support of this function. 2. Provide guidance in dealing with animals and animal related problems caused by an emergency/disaster. B. SCOPE. ESF # 17 will identify and meet the veterinary and care needs of animals in the aftermath of a major or catastrophic event. Maintain status of veterinary and hospital service capabilities. Organize the appropriate personnel and identify equipment and resource needs. Animal capture and return to owners (wherever feasible) and collection and disposal of dead animals. C. SITUATION. Any type of disaster may significantly affect the local animal population. A veterinary clinic, pastures, kennels, and other facilities that house animals may be severely damaged or destroyed. Remaining open facilities will likely be overwhelmed by demands for services. D. POLICIES. 1. In the interest of public health and safety, the County will identify and attempt to meet the care and emergency needs of animals following emergencies, disasters. 2. Priorities will be directed toward animal care functions after human needs are met. A. GENERAL. 1. Most emergency situations can potentially lead to animal control problems and the need for certain animal services. 2. Emergency operations for animal services will be an extension of their normal duties. However, during widespread, multiple site disasters animal services resources and facilities may be in short supply. CEMP 17-3 November 2007 ANIMAL PROTECTION Monroe County, Florida 3. Existing mutual aid agreements may be able to augment and satisfy a temporary increase in local needs. If local capabilities are exceeded, support may be available from state and federal agencies/organizations. 4. Coordination between animal control and services agencies is necessary to ensure emergency operational readiness. Each entity having responsibility for animal control and services must develop operating instructions and resource listings to support this plan. 5. A listing of available emergency animal control and veterinary services resources is maintained in the EOC. B. TASKS AND RESPONSIBILITIES. 1. Pre-Emergency Tasks. a. Primary and support agencies will work with Monroe County Emergency Management to: • Maintain this Emergency Support Function(ESF). • Prepare a resource list that identifies the agencies/organizations that are responsible for providing the supplies (medical, food, and other necessary items) needed to treat and care for injured and sick animals during large-scale emergencies and disasters. • Liaison with state EOC on animal evacuation and shelter plans. • Maintain inventories of resources and facilities. • Participate in drills,exercises. • DeveIop emergency action checklists. 2. General Emergency Tasks. a. Primary and support agencies will: • When notified of an emergency situation, may send a representative to the County EOC, if appropriate. 3. Specific Emergency Concepts and Responsibilities. a. ESF # 17 will monitor and respond to all animal care and veterinary services being performed in conjunction with emergency operations.It will determine the degree of support required from local, State, and Federal resources. ESF # 17 will begin mobilization of personnel and equipment, and prepare for activation. b. ESF# 17 is responsible for the coordination and administration in guidance and integration of animal care and veterinary support. Formulation of animals' evacuation from the affected area (wherever possible) and the activation and deployment of resources of animal and veterinary personnel, supplies, and equipment is also the responsibility of this ESF. C. ROLE OF COUNTY EOC. I. When the EOC is activated, the EOC Incident Commander may activate ESF # 17 to coordinate animal control and services activities. ESF # 17 is responsible for directing and coordinating emergency programs relating to animal control and veterinary services. ESF# 17 will make request to the state EOC for additional resources when all animal control and services resources have been exhausted. 2. Animal control and services personnel will be alerted according to prescribed departmental/agency policy. 17 - 4 CEMP November 2007 Annex III: ANIMAL PROTECTION Emergency Support Function (ESF)- 17 ESF# 17 will assign the operational priorities for personnel. All personnel will report to their pre-designated locations unless otherwise directed by their supervisor at the time they are notified of the emergency. Pre- designation of duties and responsibilities will facilitate a reduction in response time. 3. Florida Keys SPCA will establish and maintain lines of communication in the EOC during major response operations to facilitate coordination of activities and resources. 4. ESF# 17 likely tasks are found in the County box on page 2. D. DAMAGE ASSESSMENT. An initial EOC priority is to gather as much intelligence about the extent of damage as soon as possible. As soon as possible,animal control and services personnel will submit situation and damage reports to the EOC. E. EVACUATION. Evacuation will be coordinated with the EOC to ensure that animals are moved to an appropriate shelter. ESF# 17 will ensure appropriate animal control and veterinary support. F. FIELD OPERATIONS. 1. Emergency actions and duties include: • Search for, rescue,evacuate,and shelter animals. • Treat and care for injured and sick animals. • Collect and dispose of dead animals. • Secure and identify lost and stray animals. 2. Hazardous Materials Response. • Animal control and services units responding to a hazardous material incident will ensure that they have a full understanding of the Incident Commander's assessment of the situation and that they take full and proper precautions to protect themselves, and the animals within their care. • Only personnel having proper training should be deployed to a hazardous material incident. 111. AND REFER]': `T_;� . A. ATTACHMENTS. None. B. REFERENCES. None. CEMP 17- 5 November 2007 ANIMAL PROTECTION Monroe County, Florida Blank Intentionally 17- 6 CEMP November 2007 CEMP Nitnex IV = Recovery f i� 1, 4� it Monroe County, Florida Monroe County, Florida ANNEX IV.RECOVERY Comprehensive Emergency Management Plan Annex ry Recovery • A. MONROE COUNTY CONCEPT OF RECOVERY OPERATIONS. 1. Monroe County Emergency Management is responsible for the coordination of recovery efforts within the county. In the event of a declared incident or disaster requiring the establishment of a Disaster Field Office (DFO), the Emergency Recovery Coordinator or his/her designee will provide a liaison between the County and its Municipalities and the State and Federal DFO representatives.The liaison between the State Division of Emergency Management Recovery Staff and Monroe County Emergency Management is the Area 7 Coordinator. 2. Recovery Phases. a. A community response to disaster impacts follows a "phased approach, that includes three general phases: Immediate Recovery (Humanitarian Relief), Intermediate Recovery (Restoration), and Long Term Recovery(Reconstruction) • The recovery phase begins during the response phase.Initial focus is on impact assessment. b. Immediate Recovery operations will begin during the response phase of the emergency. The goals of Immediate Recovery are life safety issues and to restore local government services to at least minimal capacity. Immediate Recovery activities could include: • Search and Rescue. • Emergency Medical Care. • Safety-Security-Traffic Control. • Food and Water where needed. • Initial Impact Assessment. • Implement Legal and Financial Procedures. • Emergency Debris Clearance. • Transportation. • Sheltering and Mass Care. • Public Information/Education. • Response Coordination with Municipalities. • Mutual Aid Response. • Volunteer Resource Response. • Emergency Communications. • Temporary Building and Rebuilding Moratoriums. • Enactment of Special Ordinances. CEMP November 2007 ANNEX IV-3 IV.RECOVERY Monroe County, Florida C. Intermediate Recovery (Restoration). Typically, activities beginning after life-safety issues and ranging from days to months, and in some cases up to a year plus. Intermediate recovery activities could include: • Reentry • Detailed Community Damage Assessment • Debris Clearance and Removal • Federal Assistance Programs(Individual/Public) • Resource Distribution • Restoration of Essential Services • Relief Services • Temporary Repairs to Damaged Facilities Restoration of Public Health Services d. The goal of long-Term Recovery (Reconstruction) is to restore facilities to pre-disaster condition. The major objectives of Long-Term Recovery activities could include: • Environmental Management • Evaluation of Development Regulations • Evaluation of Construction Designs • Evaluation of Infrastructure Designs and Standards • Permanent Repair and Reconstruction of Damaged Facilities • Complete Restoration of Services • Debris Disposal • Economic and Community Redevelopment • Hazard Mitigation • Risk Assessment/Review • Acquisition/Relocation of Damaged Property • Coordinated delivery of long-term social and health services. • Improved land use planning. • Re-establishing the local economy to pre-disaster levels. • Recovery of disaster response costs. • The effective integration of mitigation strategies into recovery planning and operations. 3. Recovery Functions. a. Recovery Functions (RFs) represent groupings of types of recovery activities and programs that the County and its citizens are likely to need following disaster. County RFs include: RF#l: Impact Assessment(Disaster Assessment) RF#2: Continuation of Government RF#3: Public Information; Community Relations RF#4: Human Services (Short-term) RF#5: Individual Assistance RF#6: Volunteers and Donations RF#7: Unmet Needs RF#8: Debris Management RF#9: Reentry, Security RF#10: Health CEMP ANNEX IV -4 November 2007 ANNEX IV.RECOVERY RF#11: Safety RF#12: Repair and Restoration of Public Infrastructure, Services, Buildings(Public Assistance) RF#13: Building Inspections and Permits RF#14: Rebuilding, Construction,Repairs,Restoration RF#15: Housing RF#16: Redevelopment(Planning and Community Development) RF 417: Economic Restoration and Development RF#18: Environmental Concerns RF#19: Mitigation RF#20: Recovery Administration and Finance RF#21: Mutual Aid 4. Recovery Responsibilities. a. All County Divisions/Departments are encouraged to: • Review damage reports and other analyses of post disaster circumstances, compare these circumstances with mitigation opportunities, and identify areas for post disaster development changes. • Initiate recommendations for enactment, repeal, or extension of emergency ordinances, moratoriums, and resolutions. • Recommend and implement an economic recovery program focusing on local community needs. • Recommend zoning changes in damaged areas. • Recommend land areas and land-use types that will receive priority in the recovery and reconstruction process. • Recommend procedural changes for non-vital regulations and development standards to reduce reconstruction time. • Initiate recommendations for relocation and acquisition of property in damage areas. • Initiate a property owner notification program to inform nonresident property owners of damages incurred to their property and any post disaster requirements or restrictions imposed by local authorities. • Evaluate damaged public facilities and formulate reconstruction, mitigation, or replacement recommendations. • Participate in the preparation of a community redevelopment plan. • Make recommendations for new ordinances, plans, codes, and/or standards to assist in recovery from future disasters. b. Certain County Divisions/Departments, Agencies and Organizations will be assigned to lead specific recovery functions as per the Recovery Incident Action Plan. Each "primary" agency will be responsible for coordinating the implementation of their recovery function(RF) and will be responsible for identifying the resources (support departments and organizations) within. the RF that will accomplish the post disaster activities. 5. Recovery Incident Action Plan and Task Force. a. Recovery activities are operational in nature and begin while response operation activities are still underway. For most events, these activities will begin in the County Emergency Operations Center (EOC)as staff work to assemble data on the extent of damages. b. A Recovery Planning Unit is established in the County EOC to begin the first draft of a "Recovery CEMP November 2007 ANNEX IV-5 IV.RECOVERY Monroe County, Florida Incident Action Plan (RIAP)" for use by the Recovery Task Force. The RIAP is based on situation, damage and impacts assessments developed by the EOC Planning Section. c. As the emergency response phase stabilizes, the Emergency Management Director/EOC begins the coordination of disaster recovery activities and recommends the activation of the Recovery Task Force as appropriate. d. The County may establish a"Recovery Task Force"to: • Oversee the recovery and reconstruction process, and to serve as an advisory committee to the Board of County Commissioners and the County Administrator. • Identify mitigation opportunities, identify resources, and ensure maximum control over the recovery process. e. "Recovery Task Force"responsibilities may include,but not limited to: • Preparing a redevelopment plan. • Developing procedures to carry out build back policies. • Developing policies for redeveloping areas that have sustained repeated disaster damage. • Develop policies that promote mitigation from future damage. • Develop priorities for relocating and acquiring damaged property. f. The Recovery Task Force will develop a specific, more refined recovery incident action plan based on the first draft developed by the EOC Plans Section. This event specific RIAP, in part, will specify which"recovery functions" are to be activated. The RIAP also defines a phased recovery program with a priority of work plan, i.e. priorities and actions to be taken to: • Eliminate life-threatening conditions. • Restore utility and transportation services. • Provide and restore suitable housing conditions. • Resume normal economic activity. • Expedite the securing of financial assistance from both the public and private sectors. • Restore other important County services to normal levels. • Restore the community's physical facilities, both public and private, such as waste collection, street lighting, street cleaning, traffic control, schools,nurseries, day care,etc. • Return of all essential services (i.e., water, sewage,electricity,gas,refuse pickup, etc.). • Return personnel to normal work schedules and assignments. 6. Community Relations Team. Monroe County is in the process of developing a Community Relations Team and will participate in any State or Federal Community Relations activity in Monroe County. B. OVERVIEW OF FEDERAL RECOVERY SUPPORT. 1. The National Response Plan Emergency Support Function (ESF) #14 - Long-Term Community Recovery and Mitigation.. a. The National Response Plan Emergency Support Function (ESF) #14 - Long-Term Community Recovery and Mitigation provides a framework for federal government support to state, regional, local, and tribal governments, nongovernmental organizations (NGOs), and the private sector designed to enable community recovery from the long-term consequences of an Incident of National Significance. ANNEX IV -6 CEMP November 2007 ANNEX IV.RECOVERY This support consists of available programs and resources of federal departments and agencies to enable community recovery, especially long-term community recovery, and to reduce or eliminate risk from future incidents, where feasible. hl� (GI), Ili amysidion, froltl (ISPO'nse to I ccovei%" ktil'l evidence it'self" dirough lime e0ahfl,,,dnnvnJ of fti"'covery ("IeNllvrs� (J)W'), dn� "sv It will, al"'i 011'61dh�- hr�,"qwctcvri, Codt 1'eder'al Small 1"I'llskH.'ss Istate of lh�alkh" Rt�41 ('ro qs, ctcj" TN',_qe en te rgc ney facifitie"s hame advQrtn"A tl dates firrit] thnes ofoj,,perodov.s andw wh(TICI� ktvaflal")�e for tdhos'�" renderc!d innnobile by di c t4nt-Tgency mom vnt, In (he I'Wtial ("W ii'W be 4fl (d, W.oribnfion rT00's) froty) %%Ilich riPoir'), kl"awt,' and ice will ble distributed unlif tfiie grocviry str,'Ores 4ind citht'!r lbod delivel'ing 1,SLAblishivents arm "' tiq), :oxl InAtlaing'. '11crU too, dtat's and flnlvs will be a(I'verfised to the al'i'veted populaflon,, t',%, it'2,i, The connly will coordimite its, ef"1, its witit, 1,,"FA%1A rind �orq State throi,mgh a v�iriety of nleans sat-11 will thil%wuglu� 0) Co Nit in pr(1)hM1V0d rafts, (2), di'stril'outed Sitiiation Wparts nim] hiekknrt Action Plans (3), 111'roilgh the, approqwia'A'i sull"Opors F'onctional gl"oups frtl'n 6[ber t1w or Seconthiry, E'Rneigwency 01'xili,'°afiuns C(lititer. 61. 034) efforts for ungliet4ared disaWers vkiffl bc local, ill 11aftire kN ith re murcvs,a,inrl funtl1n.f," derh'erl 1"I'mn b. The federal ESF Coordinator is the Department of Homeland Security/Emergency Preparedness and Response/Federal Emergency Management Agency. c. Primary federal agencies include: Department of Agriculture; Department of Commerce Department of Homeland Security; Department of Housing and Urban Development; Department of the Treasury; Small Business Administration d, Federal support agencies include. Department of Commerce; Department of Defense; Department of Energy; Department of Health and Human Services; Department of Homeland Security; Department of the Interior; Department of Labor; Department of Transportation; Environmental Protection Agency; Tennessee Valley Authority;American Red Cross 2. Federal Recovery Policies. a. Federal ESF#14 recognizes the primacy of affected state, local, and tribal governments and the private sector in defining and addressing risk reduction and long-term community recovery priorities. b. Federal agencies continue to provide recovery assistance under independent authorities to state, local, and tribal governments; the private sector; and individuals, while coordinating activities and assessments of need for additional assistance through the ESF#14 coordinator. c. Federal ESF#14 excludes economic policyrnaking and economic stabilization. The National Economic Council, the Council of Economic Advisors, and the Department of the Treasury develop all national economic stabilization policy. CEMP ANNEX IV-7 November 2007 IV.RECOVERY Monroe County, Florida d. Federal support is tailored based on the type, extent, and duration of the event and long-term recovery period, and on the availability of federal resources. e. Long-term community recovery and mitigation efforts are forward-looking and market-based, focusing on permanent restoration of infrastructure, housing, and the local economy, with attention to mitigation of future impacts of a similar nature, when feasible. f. The federal government uses the post-incident environment as an opportunity to measure the effectiveness of previous community recovery and mitigation efforts. g. Federal ESF#14 facilitates the application of loss reduction building science expertise to the rebuilding of critical infrastructure. 3. Federal ESF#14 provides the coordination mechanisms for the Federal Government to: a. Assess the social and economic consequences in the impacted area and coordinate federal efforts to address long-term community recovery issues resulting from an Incident of National Significance. b. Advise on the long-term recovery implications of response activities and coordinate the transition from response to recovery in field operations. c. Work with state, local, and tribal governments; NGOs; and private-sector organizations to conduct comprehensive market disruption and loss analysis and develop a market-based comprehensive long- term recovery plan for the affected community. d. Identify appropriate Federal programs and agencies to support implementation of the long-term community recovery plan,ensure coordination, and identify gaps in resources available. e. Avoid duplication of assistance, coordinate to the extent possible program application processes and planning requirements to streamline assistance, and identify and coordinate resolution of policy and program issues. f. Determine/identify responsibilities for recovery activities, and provide a vehicle to maintain continuity in program delivery among Federal departments and agencies, and with state, local, and tribal governments and other involved parties, to ensure follow through of recovery and hazard mitigation efforts. 4. Federal Recovery Organization. a. Headquarters: ESF #14 representatives participate in pre-incident meetings and pre- and post-incident coordinating activities. The Department of Homeland Security/Emergency Preparedness and Response/Federal Emergency Management Agency (DHS/EPR/FEMA) serves as the ESF #14 coordinator. Each primary agency participates in pre-incident planning activities under ESF #14 and provides representatives to the National Response Coordination Center as requested. Support agencies participate in activities as deemed appropriate. b. Regional and Field Operations: The ESF#14 coordinator and primary agencies meet to determine the need to activate ESF#14 elements when the nature of the Incident of National Significance is likely to require federal long-term community recovery assistance. ESF #14 organizes within the Operations CEMP ANNEX IV -8 November 2007 ANNEX IV. RECOVERY Section of the Joint Field Office (JFO). Agency representation depends on the nature and severity of the incident. 5. Likely Federal Recovery Actions. a. Long-Term Pre-Incident Planning and Operations. • Meets regularly at the national and regional levels to ensure procedures and program/contact information are up to date, to discuss lessons learned from incidents and exercises, and to explore ways to leverage available resources by creatively packaging federal assistance. • Develops coordination mechanisms and requirements for post-incident assessments, plans, and activities that can be scaled to incidents of varying types and magnitudes. • Coordinates development of national strategies and plans in coordination with ESF #3 - Public Works and Engineering; ESF#6 - Mass Care, Housing, and Human Services; ESF #10 - Oil and Hazardous Materials Response; and others, as appropriate, to address key issues for catastrophic incidents such as incident housing and permanent housing, contaminated debris management, decontamination and environmental restoration, restoration of public facilities and infrastructure, restoration of the agricultural sector, and short-and long-term community recovery. • Involves, as appropriate, state, local, and tribal government representatives, local planning and building science organizations, NGOs, and private-sector organizations in pre-event planning activities. • Establishes procedures for integration of pre-incident planning and risk assessment with post- incident recovery and mitigation efforts. • Develops action plans delineating appropriate agency participation and resources available that take into account the differing technical needs for risk assessment and statutory responsibilities by hazards. Plans include scaling to appropriate levels of staffing and coordination based on the nature and size of the incident. b. Immediately Prior to Incident(when notice is available e.g., hurricane, flood). • In coordination with other ESFs, as appropriate, uses predictive modeling, such as the Hazards U.S. (HAZUS) loss estimation methodology, to ascertain vulnerable critical facilities as a basis for identifying recovery priorities. • Provides early identification of projects to be quickly implemented, especially those relating to critical facilities based on existing local and state plans. • In collaboration with the state, assigns federal and state staff for Preliminary Damage Assessment teams, if feasible, to identify and document economic impact and losses avoided due to previous mitigation and new priorities for mitigation in the incident-affected area. c. Post-Event Planning and Operations. • Gathers information from federal departments and agencies and impacted state, local, and tribal governments to assess the scope and magnitude of the social and economic impacts on the affected CEMP ANNEX IV-9 November 2007 IV.RECOVERY Monroe County, Florida geographic region. Convenes interagency meetings to: — Develop an incident-specific Federal action plan to delineate specific agency participation to support specific community recovery and mitigation activities, using pre-incident federal, state, local, and tribal plans, to the extent appropriate, and take actions to avoid duplication of assistance to recipients; and — Facilitate sharing of information and identification of issues among agencies and ESFs, and coordinate early resolution of issues and the delivery of federal assistance to minimize delays for assistance recipients. • Coordinates identification of appropriate Federal programs to support implementation of long term community recovery plans and gaps under current authorities and funding. This process identifies programs, waivers, funding levels, requests for additional authorities, and possible new legislation needed to address identified program gaps. • Coordinates implementation of the recommendations for long-term community recovery with the appropriate federal departments and agencies if the recommendations include program waivers, supplemental funding requests,and/or legislative initiatives. • Within the affected area, coordinates assessment of accuracy and recalibration of existing hazard, risk, and evacuation modeling used by federal, state, local, and tribal governments. • Facilitates recovery decision making across ESFs. Also facilitates awareness of post incident digital mapping and pre-incident state, local, and tribal hazard mitigation and recovery planning across ESFs. 6. Requesting Federal Assistance. a. Based on a joint federal and state preliminary damage assessment (PDA) that the ability to recover is beyond local and state capability, the Governor may request federal assistance through a Presidential Declaration. Request packages are prepared by the FL Division of Emergency Management from the damage assessment data. b. Other requests may be made to federal agencies under their own authority from existing or emergency programs, such as the U. S. Small Business Administration (SBA) or the U. S. Department of Agriculture (USDA). The Governor's request for assistance from federal agencies under their own authorities from existing or emergency programs is transmitted directly to the agency or agency administrator involved.,The specific assistance, if declared, is then provided directly from the federal agency. c. The request made to the President through the Federal Emergency Management Agency (FEMA) for assistance under the authority of Public Law (PL) 93-288, as amended by PL 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended, will be for an "emergency" or"major disaster" declaration. • If the President denies federal assistance, the cost of recovery would be borne by local and state governments. • If the request is approved by the President and an "emergency" declaration is made, limited CEMP ANNEX IV - 10 November 2007 ANNEX IV.RECOVERY assistance will be provided per PL 93-288, as amended. See Section D, this section. • If the request is approved by the President and a "major disaster" declaration is made, a federal- state agreement on commitment and assistance is agreed upon, and various assistance programs are provided. See Sections D,E and F,this section. 7. Recovery Facilities. a. A Joint Field Office (JFO) is established to facilitate federal-state coordination of private and public disaster assistance. The Governor appoints (or has previously appointed) a "Governor's Authorized Representative (GAR)" to work in partnership with federal officials and to represent the state's interests. The President appoints a federal coordinating officer (FCO) to coordinate federal assistance and requests the Governor to designate a state coordinating officer (SCO). The SCO coordinates state and local efforts, working closely with the FCO. b. Disaster Recovery Centers (DRC's) may be established to manage the cooperative effort between the local, state, and federal government for the benefit of disaster victims (individuals, families and small businesses). Agencies and organizations offering assistance provide representatives to the DRC where disaster victims, through an "entrance/exit interview" process, may receive information and referral to the specific agencies/organizations that can best meet their needs. Application for assistance should initially be made through the national tele-registration hot-line (1-800-462-9029 or TDD 1-800-462- 7585). FEMA, state and local emergency management will jointly determine the locations, dates and times for the operation of DRC's. (1) The Emergency Management Administrator has lead responsibility for coordination with State, pre and post event,on establishment of a Disaster Recovery Center. (2) The Emergency Management Administrator will work with appropriate County staff to identify individuals and groups who will have a support role and/or involved in the establishment of a Disaster Recovery Center. (3) If needed or required the County may request State participation in the establishment of a Disaster Recovery Center. The request will be in the form of a"Mission Request"per State guidelines. (4) Monroe County Agencies that will be tasked with providing information and referrals in the Disaster Recovery Center:Red Cross; Salvation Army;Habitat for Humanity. c. Monroe County maintains a Critical Facilities Inventory list. This list is updated annually by Monroe County Emergency Management. ESF 5 consults this list to determine locations appropriate for establishment of a Disaster Recovery Center (DRC). After the event, several potential sites are chosen for a DRC, and ESF 5 designates a team (normally comprised of county, state, and federal representatives)to do an on-site analysis for damages and suitability for a DRC. — ESF 2 establishes communications to the site(s) once it is chosen. ESF 16 provides security for all DRCs.Monroe County Social Services maintains a countywide list of special populations.ESFs 8, 11, and 15 work with ESF 5 to identify and provide outreach to the special populations identified in the geographic areas of damage. — When it becomes apparent that resources such as food and water and other emergency supplies need to be distributed from a centralized or several centralized locations (based on the areas of CEMP ANNEX IV- II November 2007 IV.RECOVERY Monroe County, Florida damage) ESFs 5, 7, and 15 use the Critical Facilities Inventory list, and local geographic knowledge to establish feeding and distribution sites.The extent of resources needed is determined and allocated to each site. When the sites have been chosen, ESF 2 provides communications to the sites,and ESF 14 notifies the public. 8. Emergency or Temporary Housing. a. Housing in the Florida Keys, Monroe County, is a serious on-going issue, whether it be temporary housing or affordable housing or housing of any kind. As an example, Monroe County's Growth Management Office states that as of the fall of 1998 only 1,116 dwelling units are available in the entirety of Monroe County; most of those are located in the new Poinciana Housing area of Key West. Monroe County Emergency Management has identified geographically suitable sites for large-scale temporary housing operations, such as tent cities or temporary mobile home parks. (Refer to the list of State Parks and Campgrounds.) The decision to establish large-scale temporary housing sites will be made by the County Administrator, in consultation with the BOCC, should the need arise. The American Red Cross provides temporary/emergency housing for a limited period of time after an event. The American Red Cross places disaster victims in need of temporary/emergency housing in a local hotel for a maximum of seven days. C. DAMAGE ASSESSMENT FUNCTIONS. 1. Phase 1: Situation Reports,"A Quick Overview of What Happened." a. During the first few hours following the occurrence of disaster, the Emergency Operations Center (EOC) will be the focal point for the initial situation/damage reports as provided by Monroe County employees, County Agencies, dispatch centers, the media, and the general public. These initial reports form the basis for the County's emergency proclamations, and requests for assistance from the state and federal government. Critical information includes: locations of injuries, deaths, damages; types and extent of damages; impact on people; local resources available; assistance needed. 2. Phase 2;Trained Damage Assessment Teams, "A Closer Look at What the Needs and Priorities Are." a. Pre-planning for damage assessment is an ongoing process. Procedures and teams must be in place before the disaster event occurs. Successful damage assessment begins immediately and continues through the recovery phase. Damage assessment is conducted separately from life saving and property protection operations. b. The damage assessment function is located within the Planning Section of the Emergency Operations Center(EOC)and will be activated as soon as practical. Immediate analysis will include: • A description of the disaster. • Where the disaster struck. • Approximate number of people problems. • Demographics of the affected area. • Whether the disaster is still occurring, and other current conditions. • Any conditions that could affect the ability to carry out relief coordination. • Extent of the disaster impact on the community and the dollar amount of damages (necessary for state,federal assistance application). c. Methods of damage assessment include: ANNEX IV - 12 CEMP November 2007 ANNEX IV.RECOVERY • Spot Reporting, Initial Reports: Key information as to the nature and extent of the disaster and a description of the affected area allows the EOC to map,record and direct response to critical areas. Information may be obtained by radio and telephone from emergency personnel on scene (rescue, law, fire,public works), home owners, businesses, etc. • Aerial Inspection (Fly Over): Weather permitting, aircraft are utilized for initial damage assessments ("spot reporting"), and later for more detailed assessments. Input can be written observer logs,photos, or video. • Windshield Assessment/Survey: Disaster assessment teams drive through all affected areas visually gathering data on the number of individual homes, apartments, mobile homes, businesses, public buildings, public infrastructure,critical facilities, etc. that have been damaged or destroyed. • Detailed Survey of Areas: A more detailed assessment of the damaged areas through telephone, mail or personal interviews. 3. Phase 3: Local/State/Federal Damage Assessment Teams, "Validation of Damages, Defining Repairs, and Costs." a. Because federal funding may be involved, and as part of the public assistance application process, state and federal damage assessment teams will want to identify and validate damaged property in public infrastructure, define the scope of repairs, and determine repair or replacement costs. A timely and well- managed Monroe County damage assessment will demonstrate Monroe County leadership, and will enable the state/federal assessments teams to do their job faster,maximizing public assistance benefits. 4. Monroe County Damage Assessment Procedures. a. Organization for preliminary damage and impact assessment will be made in preparations of the appropriate teams to enter the affected area(s)as quickly as possible. b. Impact assessment teams will be deployed into the affected area(s)to assess damage to critical facilities and services. Damage assessment teams will be deployed into the affected area(s) to assess damages to residential dwellings, public facilities and businesses to validate and support a request for a presidential disaster declaration. c. The damage assessment process starts with an initial damage assessment performed by Monroe County Damage Assessment Team in cooperation with other organizations and resources within the county, such as the American Red Cross. Only after it has been determined that the county does not possess the resources, is a mission request for support sent to the State. The executive determination to request assistance outside the county is made by the Mayor of the Board of County Commissioners or the County Administrator. • In some cases of a catastrophic disaster, the internal emergency operations system performs the first damage assessment. If a local disaster declaration is issued, the Mayor or the County Administrator may submit a request for assistance to the Governor via the State DEM. • If the Governor determines the State will require federal assistance in dealing with an incident or disaster, a request is submitted to FEMA Region IV. FEMA, in cooperation with the State DEM, then assembles a preliminary damage assessment team. The County in conjunction with both the CEMP November 2007 ANNEX IV- 13 IV.RECOVERY Monroe County, Florida FEMA and state teams assembles a team to provide direction and logistical support. The tripartite team then verifies the extent of damage attributed to the incident and submits a recommendation to the FEMA Regional Director, who, in turn, submits the recommendation to the FEMA National Director in Washington. The National Director then prepares a Memorandum of Recommendation for the President, who makes the Federal Declaration. d. Requests for aerial assessment teams to perform aerial inspection of the affected County's area(s) will be submitted immediately following hazard conditions submission. ESF 5 will coordinate with ESF 1, Department of Transportation and ESF 13, US Coast Guard to request aerial reconnaissance of affected areas. Aerial reconnaissance will be used for damage assessment when the damaged area is extensive enough to make it the most viable means for large-scale observation. Ordinarily a County representative will take part in the aerial reconnaissance, and will report back to the EOC with details of damaged areas and any special situations noticed during the flight. • A windshield, or drive-by, inspection is used to survey a relatively large area at close range. Car, TV, airboat, outboard, or whatever type of ground-based transportation is most appropriate to the area being assessed will do these inspections. Drive-by county assets and other resources within the county, such as the American Red Cross will initially conduct assessments. State and Federal assessment teams will be used once they arrive in the county. ESF 5 will coordinate damage assessment teams from all sources. • Walk-through assessments are often necessary when the assessment needs to be very detailed and specific. ESF 5 will coordinate walk-through assessment teams from county, state, and federal resources as necessary. e. Short term recovery starts with the initial damage assessment. In this phase,temporary measures are put in place to protect the fabric of society and impose a community structure, which enables the population to assume some sort of normalcy. The second phase is called long term recovery, and begins with the first permanent repair to the infrastructure. • The Monroe County Damage Assessment Team along with the Fire/Rescue Teams, and Monroe County Sheriff's Office are responsible for gathering initial assessment information and reporting it to ESF 5; this ESF will direct a response by all appropriate agencies based on the information gathered by the assessment teams. f. Economic injury is first assessed on a regional scale when aerial and windshield damage assessment teams deploy and report back to ESF 5. A rough assessment is made regarding structural damage to businesses and residences, as well as public facilities. • Economic injury is assessed on an individual scale on a case-by-case basis, as individuals contact local, state, and federal agencies for assistance.ESF#5 coordinates with ESF#15 and all state and federal representatives to document the types of assistance being requested and the number of people and dollar amounts of assistance that are made available to them. g. Long-term economic injury is assessed and addressed after recovery operations begin. The MCEOC provides damage assessment information to the county leadership; this information includes resources needed for debris clearance; damage to water control facilities; damage to transportation routes (roads, streets, bridges); damage to public and private utilities; damage to recreational areas. The county Ieadership also looks at the number and types of businesses and residences that have sustained major damage. In Monroe County, if a home sustains damage equal to or greater than fifty-percent of its ANNEX IV - 14 CEMP November 2007 ANNEX IV.RECOVERY value, it must be rebuilt to current, more stringent codes. h. Information regarding the severity of the disaster and the public's needs is obtained during aerial reconnaissance, windshield assessments, and walk-through assessments. The information is essential for requesting federal assistance and for allocation of local resources for recovery operations. i. ESF 5 is the ESF responsible for gathering, compiling, and disseminating information received from assessment teams and other local, state, and federal sources. ESF 5 will disseminate the information in accordance with its incident action plan. j. After the M.C. Damage Assessment Team conducts an initial damage assessment, a report is generated and forwarded to the State EOC. At that point, a joint state and local preliminary damage assessment is scheduled, and may include the Federal Emergency Management Agency. This joint assessment validates the initial assessment and is the basis used for a Presidential Disaster Declaration request. • When preliminary damage assessments have delineated the areas and extent of damage,ESF 5 will establish locations for Disaster Recovery Centers (DRCs).The number and composition of county, state, and federal agencies appropriate for each DRC will be determined, and ESF 5 will coordinate with all appropriate ESFs to ensure resources are available at all DRCs to support operations. ESF 2 will establish communications for all DRC sites. ESF 14 will notify the public, using press releases and local radio stations, of the Iocations of the DRCs and the assistance available. • Monroe County maintains a critical facilities inventory list, which includes sites appropriate for DRCs, landing zones for Rapid Impact Assessment Teams (RIATs), staging areas, and sites appropriate for other types of coordinated assistance. D. GENERAL. 1. When a disaster occurs of such magnitude that it could result in a Presidential declaration, a damage assessment of public and private property will be required for each affected political subdivision in the county to determine the extent of damage. This information will provide a basis for determination of actions necessary, establishment of priorities among essential actions and allocation of county and local government resources in the disaster area during the early stages of the recovery effort. The damage assessment process will expedite relief and assistance if promptly implemented. 2. There are two types of damage assessment: a. Urgent, for rapid assessment of what has happened jurisdiction-wide to prioritize initial response activities and determine the immediate need for outside assistance; and b. Post-disaster, to document the magnitude of private and public damage for planning recovery activities and to justify requests for state and federal assistance. 3. The collection of damage information begins with the initial response phase to an event and continues long after the response is over. During and after any major event, it is very important that timely and accurate assessments of damages, remaining capabilities and needs are received by the appropriate EOC. This information is used to manage immediate response as well as short and long term recovery issues. Damage assessment is conducted separately from life saving and property protection operations. CEMP November 2007 ANNEX IV- 15 IV.RECOVERY Monroe County, Florida a. Municipalities in Monroe County are full partners in the damage assessment process for the County. Policy, and mutual training provide mutual damage assessment coordination. Municipalities report their damage and needs assessments to the County EOC and the County EOC provides appropriate feedback to the municipalities. 4. As soon as possible after a disaster, information on immediate needs and damages to public facilities and private property must be compiled to assist in setting priorities in response and recovery operations and to determine if state or federal assistance programs may be in order. Forms for documenting public and private property damage and impact shall be included in department procedures, or distributed by Monroe County Emergency Management as needed. 5. Other public agencies are requested to utilize their communications capabilities to receive additional damage and situation information and to report this to the EOC. E. TWO TYPES OF FEDERAL ASSISTANCE. 1. Assistance under a declaration of "EMERGENCY" is specialized assistance to meet a specific need and is generally limited to those actions which may be required to save lives and protect property, public health, safety, or to lessen the threat of a more severe disaster. (Note: Under 44 CFR, subpart E, a five (5) million dollar cap for debris removal and emergency management measures.)Examples of emergency assistance are: • Emergency mass care, such as emergency shelter, emergency provision of food, water, medicine, and emergency medical care. • Clearance of debris to save lives and protect property and public health and safety. • Emergency protective measures, including: Search and rescue; Demolition of unsafe structures; Warning of further risks and hazards; Public information on health and safety measures; Other actions necessary to remove or to reduce immediate threats to public health and safety, to public property, or to private property when in the public interest. • Emergency communications. • Emergency transportation. • Emergency repairs to essential utilities and facilities. 2. Assistance under a declaration of "MAJOR DISASTER" provides a wide range of assistance to individuals and/or to local and state governments and certain non-profit organizations. See Sections E and F this section. F. HUMAN SERVICES -INDIVIDUAL ASSISTANCE. Note: See Attachment 1, this section, "Disaster Programs for Homeowners, Renters, and Business Owners" for further details. 1. Following a Presidential Declaration, authorizing Individual Assistance, an Individual Assistance Officer will coordinate, with a federal counterpart, all related individual assistance programs as defined in the state and federal administrative regulations. 2. Applications for Individual Assistance are made through the National Tele-registration Program or at the designated Disaster Recovery Center(s) (DRCs). 3. Community Outreach Representatives, Florida DEM and FEMA personnel operating out of Disaster Recovery Centers will visit impacted areas and informing victims of available assistance. ANNEX IV -16 CEMP November 2007 ANNEX IV.RECOVERY 4. Disasters that do not warrant a request for Individual Assistance as part of a Presidential Disaster Declaration may meet criteria for various other assistance, such as SBA Disaster Loans. 5. Individual Assistance Programs. • Temporary housing, until alternative housing is available, for disaster victims whose homes are uninhabitable. Home repair funds for uninsured losses may be given to owner-occupants in Iieu of other forms of temporary housing assistance, so that families can quickly return to their damaged homes. Other forms of assistance include rental assistance up to 18 months and/or use of mobile homes. • Disaster unemployment assistance and job placement assistance for those unemployed as result of a major disaster and who have used up their regular unemployment benefits. • Individual and family grants to help meet disaster-related necessary expenses or serious needs when those affected are unable to meet such expenses or needs through other programs or other means. • Legal services to low-income families and individuals. • Crisis counseling and referrals to appropriate mental health agencies to relieve disaster-caused mental health problems. • Loans to individuals, businesses, and farmers for repair, rehabilitation or replacement of damaged real and personal property and some production losses not fully covered by insurance. • Agricultural assistance, including technical assistance; payments covering a major portion of the cost to eligible farmers who perform emergency conservation actions on farmland damaged by the disaster; and provision of federally owned feed grain for livestock and herd preservation. • Veterans assistance, such as death benefits, pensions, insurance settlements, and adjustments to home mortgages held by the Department of Veterans Affairs(VA) if a VA-insured home has been damaged. • Tax relief, including held from the Internal Revenue Service in claiming casualty losses resulting from the disaster, and state tax assistance. • Waiver of penalties for early withdrawal of funds from certain time deposits. • The Cora Brown Fund, to assist victims of natural disasters for those disaster-related needs that have not been or will not be met by other programs. 6. Other programs can include: • Low Interest Deferred Payment Loan Program, available to home owners and rental property owners for repair or reconstruction of real property damaged or destroyed in a natural disaster. Applicants must first exhaust insurance or all other federal and state disaster assistance in order to qualify. • Housing and Urban Development Program, offered to low income applicants. Program will pay a percentage of rental costs for a maximum of eighteen months. • Social Security Assistance, help in expediting delivery of checks delayed by the disaster, and in applying for social security disability and survivor benefits. CEMP November 2007 ANNEX IV- 17 IV.RECOVERY Monroe County, Florida • Emergency Individual and Family Needs, emergency food, clothing, shelter, and medical assistance may be provided to individuals, families having such needs as a result of the disaster. • Contractor's Licensing, guidance in obtaining licensed contractors to assist home owners in repair or restoration of damaged property. • Insurance Information, advice to persons on insurance requirements, claims, and problems with settlement. • Consumer Fraud Prevention, a program to obtain consumer advice, and to report consumer fraud and price gouging. • Hurricane Andrew Trust Fund. G. INFRASTRUCTURE-PUBLIC ASSISTANCE. Note: The flow chart on the following page summarizes the public assistance process. 1. The Public Assistance Program is intended to help repair or replace damaged/destroyed public property and infrastructure. After a Presidential Disaster Declaration, FL Division Emergency Management and Federal Emergency Management Agency (FEMA) will join Monroe County in determining the extent of damages and will conduct "Applicant's Briefings" to clarify public assistance requirements, procedures, and eligible projects. Typically, the federal government can provide a minimum of 75% of the funding for the recovery work that FEMA rules as eligible, while the State may provide 12.5 %reimbursement. 2. Other eligible projects can be found in the Florida Department of Community Affairs: Handbook for Disaster Assistance, Section V. A. 3. Project Applications. The Project Application is the document which summarizes total dollar cost of all public assistance, and incorporates required assurances and agreements between Monroe County, the FL Division Emergency Management and the Federal Emergency Management Agency. Details on eligible projects are found in the Florida Department of Community Affairs: Handbook for Disaster Assistance, Section V. A. ANNEX IV - 18 CEMP November 2007 ANNEX IV. RECOVERY 4. Project Worksheets. The basis for Project Applications are the "Project Worksheets" which identify the damaged property, define the scope of work, and establish the cost of repair or replacement. These are prepared by a Monroe County/state/federal team. The Project Worksheets may be supported by engineers or contractor estimates, photographs, maps, and other appropriate data. The scope of work, as outlined on the Project Worksheet, is the guideline for determining eligibility. Public .Assistance Flow, Chart Applicants' ..... Kickoff Project Worksheet ................ Briefing Meeting Preparation '1"ET,4 FEMA/State Review E1'7 STE1' ti, Completion of Initial Obligation of Work Payments Approved Projects STEP Final Inspection/ Certification Final Single Audit Act Payment Requirements S °i1i1 'I,1 State Approval of Audit 5. Monroe County responsibilities will include: • Compiling a list of all sites where damage occurred. • Documenting all the damage. • Coordinating the damage survey team(s). • Reviewing and signing all Project Worksheets. • Selecting project funding options. • Project management. • Preparing reports and documentation. • Participating in final inspections. • Participating in audits. • Providing insurance for approved projects. CEMP November 2007 ANNEX IV- 19 IV.RECOVERY Monroe County, Florida 6. Other forms of Public Assistance which may be made available under a Presidential declaration of a major disaster include: • Use of federal equipment, supplies, facilities, personnel, and other resources (other than the extension of credit)from various federal agencies. • Community disaster loans, payment of school operating expenses, repairs to federal-aid system roads, repairs to projects. 7. Federal requirements tied to financial assistance: • The Disaster Relief Act of 1974 requires that an applicant, for assistance for the repair or restoration of damaged public or private nonprofit facilities, shall purchase and maintain such insurance as may be reasonably available,adequate and necessary to protect such facilities against future loss. • In addition, the applicant must comply with appropriate hazard mitigation, environmental protection, flood plain management and flood insurance regulations as a condition for receiving federal disaster assistance. 8. Monroe County Emergency Management will have the lead responsibility for local coordination of all Individual and Public Assistance functions including the Public Assistance Kick-Off Meeting with the federal government. A Planner will serve as liaison to DEM and FEMA to facilitate implementation of the Public Assistance process including project, grant, and financial management. • Information and assistance from the appropriate agencies (i.e., OMB, Growth Management, Public Works, etc.) will support this process. H. UNMET NEEDS COORDINATION. 1. During the Recovery and Long-Term Recovery phases, immediate life safety needs have already been addressed. Mutual Aid, voluntary organizations and other private sector groups continue to augment or extend the abilities of Monroe County to assist disaster victims by providing donated goods and volunteer services. 2, Monroe County Emergency Management is responsible for the coordination of identifying UNMET NEEDS within the County and the coordination of requisite actions. • Identify any disaster-related losses experienced by County disaster victims that cannot be provided for by the programs available from local, state, or federal government agencies due to the victim's ineligibility for such services or the unavailability of the goods or services. • Refer families and individuals who have unmet needs to appropriate persons or agencies. - Ensure that County disaster victims'applications have been received by the County EOC, and that their needs are being met if possible. - If a need is not being addressed, find out why,and communicate the reason to the applicant(s). • As appropriate,coordinate with ESF#6 to provide donated goods and volunteer services to supplement governmental assistance. ANNEX IV -20 CEMP November 2007 ANNEX IV.RECOVERY • Sources of resources include: - Governmental agencies. - Voluntary agencies: VOAD,FIND,ARC, Salvation Army. - Churches. - Nonprofit organizations: United Way. - Businesses and corporations. I. NATIONAL FLOOD INSURANCE PROGRAM(NFIP). 1. The NFIP is a federal program enabling property owners to purchase insurance protection against losses from flooding. This insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and their contents caused by floods. Until recently, such coverage was generally unavailable from private-sector insurance companies. 2. Participation in the NFIP is based on an agreement between local communities and the federal government which states that if a community will implement and enforce measures to reduce future flood risks to new construction in special flood hazard areas, the federal government will make flood insurance available within the community as a financial protection against flood losses which do occur. 3. No assistance for any facility will be available in future disasters, unless the required insurance has been obtained and maintained. J. HAZARD MITIGATION PLAN/PROGRAM. 1. Should Monroe County receive public disaster assistance, a Hazard Mitigation Plan/Program will be required to pursue mitigation measures to help ensure against similar damage in the future. K. RECOVERY COORDINATION IN EMERGENCY CONDITIONS. 1. Information. • The delivery of information to the affected population regarding potability of water, relief assistance, return to evacuated areas, etc., is essential to assure that resources and services reach those who need them. Therefore, it is important that this type of information is centralized, before multiple organizations or governments release any potential misinformation. All emergency information announcements from all agencies will be made through the Monroe County EOC. 2. Ordinances. • Regulatory controls will, most likely, be necessary to protect the health and safety, and to limit activities which would otherwise be permissible (i.e., curfews, sales of particular items, control of vendors' pricing of essential merchandise, etc.) Specific ordinances will be required to accomplish these objectives to further circumscribe and support the Governor's executive orders regarding these concerns. 3. Prohibition. a. In the aftermath of a major emergency, many areas will be devastated and unprotected. Many high priority emergency operations will be performed during the relief phase of emergency response. Strong control over access, ingress, and egress to the affected area will be implemented, in order to confine the CEMP November 2007 ANNEX IV-21 IV.RECOVERY Monroe County, Florida security risk to the affected locations, and to minimize the impact on response operations by reducing road traffic. b. A very stern prohibition and control policy will be implemented in the immediate aftermath of a major emergency event, and will be maintained until adequate levels of services and infrastructure are obtainable to support the returning population. 4. Support Facilities. a. There are 3 airfields within Monroe County that would enable aircraft landings, and 8 military facilities, 2 of which would be able to assist in landing efforts. The county has 1 special care facility and 2 nursing homes. There are 36 designated staging areas in the county. b. Refer to the"Monroe County Critical Facilities Inventory"manual for detailed information. 5. Infrastructure. a. State Division of Emergency Management representatives will provide detailed instructions regarding the requirements and responsibilities of being an eligible applicant. Upon completion of this applicant session each potential applicant wilt submit a Notice of Interest {NOT} which is then sent to the State capitol for review and approval. Upon its approval, an applicant number will be assigned and the application will be returned. b. At a pre-designated time, the eligible applicants will be reassembled and asked to sign a contractual agreement, which outlines the performance requirements. Upon completion of the contract signing the responsibilities of the EOC terminate relative to the individual grants. 6. The Monroe County Risk Management Department handles all insurance coordination procedures. 7. All administrative procedures are coordinated, processed and regulated by and through the Monroe County Department of Management and Budget. 8. The Monroe County OMB coordinates the development of support staff. 9. Procedures for employing temporary staff are found within the MC Employment Guidelines Procedures and are initiated by the OMB Director or County Administrator. 10. Building inspectors utilization procedures may be found within DEM and FEMA Survey/Reporting Procedures. State/FEMA-appointed and authorized engineers perform such certification or damage substantiality. It. Collections of information for the preparations of Damage Survey Reports are a joint effort of MC Emergency Management and the MC Growth Management through the Monroe County Damage Assessment Team. 'I IW» w1l l:R)� 1"10 w&., 9 I)EBIU A ANNEX IV -22 CEMP November 2007 ANNEX IV. RECOVERY Wwrimc Mmy MW WoAx has Mcmpod aMMAMOWS as dio"d od plain 4ksc6kcs n"1F0S ;H;d associauNj %Vsh dchris Femcv" d 'and 8h'i" Fib cs' ;dsci 10 c"OMM" ��"'onlpfl"'ovc "Wh 0001 fAWHAMM kgOl and OUVA'OHMMMI kmws"ruwd koeping, mul cunuilinaWn Wth m"Itk: and Wen l aqwk, IN phn qMMY 6:09dws Mis njoyage areas, mh! proAdes Suidard (yuniting IMUCOWKS p"kMIRW couUMMI aml and 1A To O1"n('J drsposn� of dobdi nm cownwom m MmUm o! dwOhngs 13 Nimpup (1,jujit 1-11, —N, �'Rxcovupy Enguwenng is Joi, sccw'kq..°, ff'14' lot% MnMWM and ;Squal A Palo 1101way My, (SUNURT) Rcco%vty Fuoctioa: The woM of Mwix front 10vate pIxiih, 2 ENERGY 1NFRASTQ)(jjjt.!11RjL 1*LQSVf1XAQ/%1AD? ............................. .......... k N'�r am Man y 'M�k R PR jo County Rccok el'y 17tulcit"on-, HBO Sys Mecqk CoopqWhy (FKEM and Kq; Wrgy—Scrvicog (KES) tvil[ tic, r4.spon�Mchjng w omJ C0HdkM0fit1g Cum nTwung pnwer sUmmagex and chpupkms in A supMy and JdWcq, M" AwKy ond odwr Sms of caug; mum fuck IS, Mkics Will dui uxleca c)f cdV"k!u'i(! H%ver arld fiwl �'Yslcrn"," dmn'a' % c"MWrgy sup 71My" 'iW neod's ant'], rcquircd �3 (SUF'1110RT) %qH comnwO&W "with IXEC" and KES as to the exiew of any datuage to We Tic UnQ fromi the nwin%d and pawhic (sthouncs of Ow Umc Wed k; Wgurc chchical scivice to die iusidents govknod by FKEC and KES, 1:9 6:N.15']-!�"R]AIM 'k Tks npawy ig wrmsihle Ar Ac ovaaH MuMm of Umnputoion rcsioin)cx,,n' k�M Sutq)i)n 1'("u die r('spcx,use -n,goncies whIA are PoWANd Lo mow, sqq1K, perSIDBAC-1, ("'(fuipracrut' CEMP November 2007 ANNEX IV-23 IV.RECOVERY Monroe County, Florida 'Guy gniN� w .............. 1"he it"vc""n o d nR .,-Io Vu'n Cu o "ri�q�"e e;", 4 Nh�''VrVutle"X iONI��'b Ed,R NOtl' �ti �G'��9( � 7B4h'"'�iC�o; ,��W ��V''R"�b��,��N"i( 4'rG �4W°;tl�8,4G:°"vN�" 1"��tl�"'BN���gNNN�'+,tl,W�¢�hll w1�;�4V�H�IIR°Ws^&�,R ;�V"tl�� N� "°���.MRa�:,.c""m ki..Nw':°W'Nlg9� m rV:➢'lo'� �NTM��'bhJ'YVNr ��� NI��.4..,. �;'h�N�`"�r 2(1511 t i� i o I "s q)°S "igtl,Jl q���,i;4��;��� �I 7y0 I S�rl 'V V�u Illtl�V�'VVG� U0 un-(NNlm pin M. RECOVERY PUBLIC INFORMATION AND EDUCATION PROGRAMS. 1. Through the designated MC Public Information Officer, efforts to educate the public as to the current status of the recovery effort and available assistance will be comprised of information releases, such as: • The types and locations of emergency assistance available, the personnel contacts, telephone numbers, Iocation(s), and the hours of operation of the various services, e.g., Disaster Recovery Centers, Small Business Administration,Rumor Control, missing persons information, etc.; • The State of Florida Department of Health mental and physical health services such as crisis counseling,medical and physical"health notices,"e.g.,boil water orders; • Monroe County Sheriff's Office notifications of current restricted areas, curfew orders, travel restrictions, etc.; • Local church organizations, the Salvation Army, and the American Red Cross will provide information regarding their respective locations and contact numbers for such services as food disbursement(mobile canteens), voucher distribution centers, counseling services, shelter status, etc.; • The Monroe County utility companies (the Florida Keys Electric Cooperative and the Keys Energy Services) and the Florida Keys Aqueduct Authority will provide information regarding the current status of their respective services, as well as the estimated times of power or water supply restoration. • Procedures for providing local assistance to the State and Federal Government relative to the implementation of DCAs, RIAT teams, staging areas, and other sites for coordinated assistance may be found within the appendix regarding Critical Facilities. • Monroe County has established sites, strategically located throughout the County, which may serve as Disaster Recovery Centers (DRCs). Each DRC will be set up with resources that parallel those at the EOC. The Monroe County Social Services Department maintains a list of special populations. Each DRC Administrator will act as liaison with the EOC regarding all issues related to the individual Disaster Recovery Center(DRC) operations. 2. The local resources that may provide information and referral in the Disaster Recovery Center(DRC)are: • Monroe County Emergency Management. • Volunteer County Employees. • Monroe County Health Department. • American Red Cross. ANNEX IV -24 CEMP November 2007 ANNEX IV.RECOVERY • Persons with Special Needs Centers. • Salvation Army. • RACES. N. ATTACHMENTS. 1. Federal Emergency Management Agency, Office Of Public Affairs, 202-646-4600. 2 Emergency Response Agencies. 3. Recovery Phase Levels. CEMP ANNEX IV-25 November 2007 IV.RECOVERY Monroe County, Florida Attachment 1 )IS "l IP l F.3 , RE P"lTA , ANI I SIN ()"%11 P1R (SOURCE: Community Relations Team, FEMA Field Operations Guide,August 1999) Homeowners, renters, and business owners who sustain damages or losses as a result of the recent disaster may be eligible for assistance from a variety of State, Federal, and voluntary agencies.Types of assistance include: �ftrrafti, ttii�iw ° � s�it�tn�� f In�� �^� RlA Emergency Assistance- Emergency food,clothing, Available to individuals and Also makes referrals to Coordinated by the shelter,and medical families with disaster- church groups and other American Red Cross and assistance. related emergency needs. voluntary agencies. Voluntary Agencies Active in disasters. Disaster Housing Assistance Grants for disaster housing Available to homeowners Housing assistance grants -Administered and funded or for emergency repairs and renters whose permanent supplement any insurance by FEMA, needed to make a residence homes are uninhabitable coverage an individual might livable until more permanent because of the disaster. have. repairs can be made. Homeowners Grants made to homeowners who can return to their home by making minimal repairs. Homeowners with mote substantial property damage may quality for initial disaster housing grants. Extensions may be granted on a case by-ease basis. Renters Renters may quality for short-term rental assistance. Extensions may be granted on a case-by-case basis. Home/Personal Property Low-interest loans to repair For individuals located in Loans limited to amount of Disaster Loans-U.S.Small or replace uninsured or counties included in uninsured,SBA verified Business Administration underinsured disaster- Presidential disaster losses. (SBA) damaged real estate and declarations. personal property. Maximum loans: $ANNEX IVX,ANNEX IVX-real property. $ANNEX IVX,ANNEX IVX-Personal property. Individual and Family Grant Grants to meet serious Persons with serious unmet Maximum grant of up to Program-Administered by disaster related needs and needs who do not quality for $ANNEX IVX,ANNEX State,Funded by FEMA necessary expenses not SBA disaster loans. IVX depended on family covered by insurance or composition and needs.Most other Federal,State,or grants are lower. voluntary agencies. Business Disaster Loans Loans to repair or replace Businesses located in $X,ANNEX IVX,ANNEX (SBA) destroyed or damaged counties declared disaster IVX statutory loan limit. business facilities, inventory, areas by the President. CEMP ANNEX IV -26 November 2007 ANNEX IV.RECOVERY _. ........ ................ x toil t. �toxi nn machinery or equipment, etc.,not covered by Small businesses located in insurance. declared and contiguous counties. Economic Injury Disaster Loans or working capital loans to assist small businesses during the disaster recovery period. Tax Assistance-Internal Expedited Federal tax Individuals and families with Under certain circumstances Revenue Service 1-800-829- deductions for casualty disaster-related losses a taxpayer may file an 1040 losses to home,personal totaling more than 10%of amended return during the property or household goods. adjusted gross income. year of the disaster or for previous years and obtain a Assistance and information tax refund in a matter of on State income tax returns weeks. can also be obtained from the State Department of Revenue. Disaster Unemployment Weekly benefits available to Available to all individuals Program assistance ends 26 Assistance-Funded by individuals out of work out of work because of the weeks after disaster FEMA: administered by the because of the disaster. disaster,including self- declaration. State Employment Security employed persons,farm Agency. owners,and others not Proof of income required. covered under regular Call local/state employment unemployment insurance. or job services office. Farm Assistance-Farm Emergency loans for Available to farmers who Loans limited to the amount Service Agency physical or production were operating and necessary to compensate for losses. managing a farm at the time actual losses to essential Call county extension office. of the disaster. property and/or production. Insurance Information-State Assistance and/or counseling Individuals and families with Insurance Commissioner, regarding ways to obtain disaster-related losses. American Insurance Assn., copies of lost policies,file FEMA,and National Flood claims,expedite settlements, Insurance Program. etc. State Dept.of Insurance. Legal Assistance- Free legal services for low- Individuals and families with For such matters as replacing Coordinated by FEMA: income disaster victims. disaster-related legal issues. legal documents,transferring Young Lawyers Division of titles„contracting problems, the American Bar will probates,insurance Association. problems and certain landlord related problems, Social Security Benefits- Assistance expediting Assistance in applying for Individuals eligible for Social Security delivery of checks delayed Social Security disability and Social Security. Administration. by the disaster. survivor benefits. Veterans Benefits-Dept.of Assistance with information Help in applying for VA Veterans Affairs. about benefits,pensions, death benefits,pensions,and insurance settlements and adjustments to VA insured VA mort a es. home mortgages. Consumer Services-State Counseling on consumer Dept.Consumer Affairs. problems such as product CEMP ANNEX IV-27 November 2007 Monroe County, IV.RECOVERY Florida ........................................ pli� m ���- " h S"1 111(4. � �gai �lu� " � r��t t ,,,,,,.� -.. -m. �� ���.,, shortages,price gouging,and disreputable business practices. Aging Services-State Services to the elderly such Individuals age 60 and older. Agency responsible for as meals,home care,and services. transportation. Source:Attachment 1: Federal Emergency Management Agency, Office of Public Affairs, 202-646-4600 Note: The current maximum amounts of grants and loans must be inserted into this chart. See current FEMA guidelines for current dollar figures. ANNEX IV -28 CEMP November 2007 ANNEX IV.RECOVERY Blank Intentionally CEMP November 2007 ANNEX IV-29 Monroe County, IV.RECOVERY Florida Attachment 2 RES"'P IN I A(,"la_N(," E The following agencies are those which, are part of the emergency response teams and those which, may be asked to report to the Emergency Operations Center to coordinate with Emergency Management in assistance efforts: Communications Department Florida Highway Patrol Sheriff's Office City of Marathon Fire Marshal State Parks Representatives Fire/Rescue Fish and Wildlife Conservation EMS The Salvation Arm Tourist Development Council Bell South Safety Manager Florida Keys Aqueduct Authority Public Works Florida Keys Electric Cooperative Technical Services Keys Energy -Department of Public Health-HRS Port and Transit Authority Growth Management Wireless Communications Providers Environmental Management Florida Power and Light Community Services Division Fuel Distributors Management Services Division TCI Cable -Purchasing NAS Boca Chica Office of Management and Budget Social Services Airport Management County Attorney Ocean Reef Public Safety School Board Mosquito Control Federal Emergency Management Agency City Of Key West Military Branches City of Key Colony Beach US Customs Department of Professional Regulations US Coast Guard City of Layton Florida Keys National Marine Sanctuary Village of Islamorada Looe Key National Marine Sanctuary RACES Operators The American Red Cross Florida Division of Emergency Management I Florida De artment of Forestry Florida Department of Law Enforcement Florida Department of Transportation ANNEX IV -30 CEMP November 2007 ANNEX IV.RECOVERY Blank Intentionally CEMP November 2007 ANNEX IV-31 IV.RECOVERY Monroe County, Florida Attachment 3 A. IMMEDIATE RECOVERY(HUMANITARIAN RELIEF). • Search and Rescue. • Emergency Medical Care. • Safety-Security-Traffic Control. • Initial Impact Assessment. • Implement Legal and Financial Procedures. • Emergency Debris Clearance. • Transportation. • Sheltering and Mass Care. • PubIic Information/Education. • Response Coordination with Municipalities. • Mutual Aid Response. • Volunteer Resource Response. • Emergency Communications. • Temporary Building and Rebuilding Moratoriums. • Enactment of Special Ordinances B. INTERMEDIATE RECOVERY (RESTORATION). • Reentry. • Detailed Community Damage Assessment. • Debris Clearance and Removal. • Federal Assistance Programs (Individual/Public). • Resource Distribution. • Restoration of Essential Services. • Relief Services. • Temporary Repairs to Damaged Facilities. • Restoration of Public Health Services C. LONG TERM RECOVERY (RECONSTRUCTION). • Environmental Management. • Evaluation of Development Regulations. • Evaluation of Construction Designs. • Evaluation of Infrastructure Designs and Standards. • Permanent Repair and Reconstruction of Damaged Facilities. • Complete Restoration of Services. • Debris Disposal. • Economic and Community Redevelopment. • Hazard Mitigation *Risk Assessment/Review. *Acquisition/Relocation of Damaged Property. ANNEX IV -32 CEMP November 2007 ANNEX IV.RECOVERY Blank Intentionally CEMP November 2007 ANNEX IV-33 CEMP Annex V Confi.nuity of' Operations (COOP) ......... mi Div �w r Monroe County, Florida Monroe County, Florida ANNEX V. CONTINUITY OF OPERATIONS (COOP) Comprehensive Emergency Management Plan Annex V. Continuity V. f" ITN' � i ° y OF 111 1 A 1wION 111 . r ( .° ( 1h). A. OVERVIEW. 1. Monroe County requires each division/department to develop a COOP to ensure the continued performance of minimum essential functions during a wide range of potential emergencies or a situation that might disrupt normal operations. This is accomplished through the development of plans, comprehensive procedures, and provisions for alternate facilities, personnel, resources, inoperable communications, and vital records/ databases. Each Division/department will make an independent determination of their mission-essential functions and will prepare the documents and procedures applicable to their COOP based on their unique organization operations and functions. B. COOP OBJECTIVES. 1. The objectives of COOP are to mitigate risks; reduce disruption of operations; protect essential equipment, records, and other assets; minimize damage and loss; provide organizational and operational stability; facilitate decision making during an emergency; and achieve an orderly recovery. C. DEVELOPMENT OF DIVISION/DEPARTMENT COOP. 1. Monroe County Division/Departments (including Agencies, Commissions, Trusts, Boards, etc,) are directed to develop and maintain a division/department COOP and program that: • Is compatible with this CEMP. • Ensures the division/department is prepared to respond to emergencies,recover from them, and mitigate against their impacts. • Assures that the division/department is prepared to provide its critical services in an environment that is threatened,diminished, or incapacitated. • Ensures the safety and welfare of all employees both during and after an emergency situation. • Provides a means of information coordination to ensure uninterrupted communications to and from elected officials, division/department management,critical customers,employees and citizens. • Provides timely direction, control and coordination of division/department critical functions before, during and after an event. • Provides a mechanism for the prompt notification of all division/department personnel during an emergency situation. • Establishes time-phased implementation procedures to ensure operational capability within 12 hours of activation,and continued performance of mission essential functions for up to 30 days. • Identifies alternate facilities and outlines procedures for relocation. • Identifies vital records and outlines procedures for protection and reconstitution. CEMP ANNEX V-3 November 2007 V. CONTINUITY OF OPERATIONS (COOP) Monroe County, Floreda • Facilitates the return of division/department critical functions to normal operating conditions as soon as practical based on circumstances and the threat environment. • Coordinates with the County's Information Technology department to reconstitute, as rapidly as possible, IT systems that are adversely affected due to an emergency or disaster. • Integrates COOP training into existing training programs. • Coordinates mitigation and prevention strategies that will enhance the survival of the division/department's critical IT infrastructure. 2. Sensitive information(such as special County/division/department vulnerabilities, personal information, etc.) will be available only to the applicable Division/Department Head, the County Administrator, the COOP Coordinator, and Emergency Management Coordinator. Such information will not be otherwise disseminated without approval of the County Administrator or other office having responsibility for the collection and protection of this information. 3. A division/department COOP is activated anytime an emergency event impacts the division/department and/or a division/department's facility is declared unusable for normal operation. D. DELINEATION OF MISSION-ESSENTIAL FUNCTIONS. 1. Mission-essential functions are those actions required by law or statute that must be provided regardless of the mission-limiting event. For purposes of this COOP, mission-essential functions are those critical activities of the County that cannot withstand a 30-day hiatus. Neither all division/departments nor all functions within a division/department are necessarily mission-essential under this definition; however each division/department will create their list of prioritized, mission-essential functions that will be provided to the County Administrator for review and incorporation into this plan. E. ROLES OF CAT AND EOC. 1. Members of the Crisis Action Team (CAT) are responsible for monitoring and analyzing any situation that may threaten public safety, County property or the County's reputation. As emergency situations threaten or occur, the County Administrator may convene the CAT to facilitate the process of incident evaluation and planning, and possible activation and implementation of emergency support functions and resources. 2. Any event significant enough to require COOP implementation will result in EOC activation. If additional support from the EOC is required, activation will be considered in accordance with the methodology provided for in this CENT. 3. Flexibility in planning and recovery is necessary in the event of a disaster so widespread that it involves multiple County buildings that have been planned as the alternate sites for each other. The EOC will be activated and inter-agency/inter-County mutual aid assistance will be requested. The EOC will: • Monitor and assess the situation requiring COOP activation. • Monitor the status of personnel and resources. • Plan and prepare for the restoration of operations in primary facilities or permanent alternate facilities as necessary. 4. Fully-functional and immediately available alternate facilities do not exist to support all defined mission essential functions. It is likely that in the event of a local emergency requiring activation of this COOP that a commercial facility may be required to support operations. The decision for relocation and authorization for occupancy of available commercial facilities will be made by the County Administrator. ANNEX V-4 CEMP November 2007 ANNEX V. CONTINUITY OF OPERATIONS (COOP) F. COUNTY PERSONNEL. 1. Personnel in affected buildings will report to pre-designated off-site locations for personnel accountability. 2. Essential staff personnel report to appropriate pre-determined location(s) to recover mission-essential functions in accordance with their Division/Department COOP. • During COOP contingencies the County Administrator will determine the hours of work for essential staff. 3. Personnel not directly involved in response, recovery, and mission essential functions fall under two broad categories: (a) Standby Personnel. Personnel who will be directed to remain at home in standby status (at current rate of pay and benefits)until provisions are made for their return to work. (b) Disaster Assistance Personnel: Those who are identified as having special skills that can be used in support of response,recovery, and other functions in accordance with their skills. G. COOP ACTIVATIONS. 1. Emergencies or specific threats of emergencies may affect the ability of Monroe County Government to perform mission-essential function from any or all County facilities. Such emergencies fall into two general categories: • Single County government facility closed to normal business activities as a result of an event or credible threat of an event that precludes access to or use of that facility, or; • A geographical area closed to normal activities as a result of a widespread utility failure, natural disaster, hazardous material event, civil disturbance, or terrorist attack. If one or more facilities are located within this affected geographic area, activation of the COOP may be required. 2. The decision to activate the COOP will be made based on the nature and severity of the incident or threat. Short duration events such as building evacuations may not require activation of the COOP. 3. In an event so severe that normal County government operations are interrupted or, if such an event appears imminent which requires evacuation and reconstitution at an alternate facility or facilities, the COOP will be activated at the discretion of the County Administrator who will immediately inform the County Commission and Emergency Management Director. 4. The Emergency Management Director will notify the State Warning Point, the EOC staff, all allied county agencies, and County Municipalities. 5. Division/Department Heads will notify their personnel. 6. Designated staff will gather at the Emergency Operations Center (EOC) or alternate, as provided for in this CEMP. The County Administrator will direct and ensure that mission-essential functions of the closed facility are maintained and capable of being performed until normal operations are reestablished. CEMP November 2007 ANNEX V-5 V. CONTINUITY OF OPERATIONS (COOP) Monroe County, Florida 7. The County Administrator, supported by the Emergency Management Director and the COOP Coordinator, will ensure proper direction and support is provided to implement the COOP and other emergency actions required to ensure degraded mission-essential functions are identified within 2 hours, restored within 12 hours, and continued, as necessary, for up to 30 days. 8. All staff necessary to perform mission-essential functions will need to be contacted and advised to report to the primary facility, an alternate facility, a predetermined secure location,or other location. 9. As incidents may occur with or without warning, during or outside of normal working hours, the County Administrator and Division/Department Heads must be ready to implement the COOP under a full range of possibilities. 10. Should the County or individual division/department receive a warning prior to the event then full execution of the COOP with a complete and orderly alert,notification, and deployment of the assets should occur. 11. The ability to execute the COOP following an event without warning will depend on the nature and severity of the event, the number of survivors, the effects on available personnel, equipment loss, and the infrastructure and resources remaining. 12. Accurate personnel accountability throughout a COOP event is paramount, especially if the incident occurs without warning and during normal working hours. Individual building evacuation plans must provide for complete accountability of staff and authorized visitors. H. TIME-PHASED IMPLEMENTATION. 1. Time-phased implementation provides for an orderly approach and diminishes the inherent confusion and loss of capability associated with trying to do everything at once. The extent to which re-constitution of mission-essential functions is possible will depend on the nature and scope of the emergency, the amount of warning time received, and whether personnel are on or off-site. 2 Division/Departmental mission-essential functions will be recovered under a time-phased implementation procedure consistent with legal and statutory requirements. Essentially, those items affecting emergency response capability will be reconstituted first, with succeeding mission-essential functions re-activated as soon as possible, but no less than as described below: I. TRANSITION TO ALTERNATE SITES. 1. When a non-emergency transition to alternate operations is possible, Division/Department Heads will cease operations at the primary facility when operations are capable of being performed at the alternate location. 2. Readiness to conduct mission-essential functions at an alternate location will be transmitted to the EOC who will, in turn, notify appropriate officials (Mayor, County Administrator, County Commission, State Warning Point, allied agencies, etc.)of the alternate location and contact information. 3. Media releases will be prepared in order to notify County employees, the public, County customers and vendors of the alternate location and extent of capability to conduct mission-essential functions and which non-mission-essential functions have been curtailed for the immediate and foreseeable future. 4. Following notification that a relocation of any County government function has been ordered or is in progress, the EOC staff, Director of Information Technology, and the Director of Public Works will take ANNEX V-6 CEMP November 2007 ANNEX V. CONTINUITY OF OPERATIONS (COOP) necessary action to implement site-support at the alternate location. J. COOP TERMINATION. 1. Division/Department Heads will report their status to the EOC on a set schedule to allow development of a time line for reconstitution and termination of the COOP. Appropriate plans and schedules will be developed by each division/department that will allow an orderly return to normal operations. The County Administrator will approve all plans and schedules for implementation. K. REFERENCES. 1. Monroe County Division/Department COOPs. 2. State of Florida COOP Guidance. CEMP November 2007 ANNEX V•7 V.CONTINUITY OF OPERATIONS (COOP) Monroe County,Florida Blank Intentionally CEMP ANNEX V-8 November 2007 CEMP AnnexVI Mass Migration .. � r ii Monroe County, Florida Monroe County, Florida ANNEX VI.MASS MIGRATION PLAN Comprehensive Emergency Management Plan Annex To be developed. CEMP ANNEX VI-3 November 2007 VI.MASS MIGRATION PLAN Monroe County, Florida Blank.Intentionally ANNEX VI -4 CEMP November 2007 CEMP mEntry P Hurricane Re lan Annex VIIm ..............A FF d yr d r �o �'yy 9i 10 , ,h , r Monroe County, Florida Monroe County, Florida ANNEX VII.HURRICANE RE-ENTRY PLAN Comprehensive Emergency Management Plan Annex H,"urricaneRe-Entrya , S.F(' 1 11N . Office of Emergency Management Mission Statement. I. INTRODUCTION. A. Purpose. B. Objective. C. Situation. D. Preparedness. E. Response. F. Recovery. G. Process. II. STAGING AREA. A. Staging Area For Essential Personnel. B. Essential Personnel In Marked Official Vehicles. C. Staging Procedure For Trucks And Other Delivery Vehicles. D. Provisions For Essential Personnel(Once Back In The County). E. Telephone Number For Re-Entry Information. III. RESPONSIBILITIES. A. Division/Department Responsibilities, IV. ATTACHMENTS. , A. Re-Entry Plan Emergency Phone Contacts. B. Monroe County Sheriff's Office. C. Memorandum. CEMP ANNEX VII-3 November 2007 VII. HURRICANE RE-ENTRY PLAN Monroe County, Florida Blank Intentionally ANNEX VII -4 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN _ 7 UNTY 0 MONROE O CKEY WEST FLORIDA 33040 ql' I (305)284-464tL � ry� 490 63RD Street a Ocean Suite 150 Marathon FL. 33050 ` r J w Bus: (305)289-6018 „ Fax: (305)289-6333 OFFICE OF EMERGENCY MANAGEMENT C1 S O ON "TA STA"J:EP °1ENT' Protecting lives and property through effective partnerships, planning and response to mitigate the impact of natural,technological and human-related emergencies. The Monroe County Emergency Management (MCEM) is the lead department for coordination of comprehensive emergency preparedness, training, response, recovery and mitigation services in order to save lives, protect Monroe County's economic base and reduce the impact of emergencies. MCEM is a department within the Emergency Services Division and is authorized by Florida Statute 252: Emergency Management. CEMP ANNEX VII 5 November 2007 VII.HURRICANE RE-ENTRY PLAN Monroe County, Florida Blank Intentionally ANNEX VII -6 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN 1. INTROIAA,,710N. The Monroe County Emergency Management Re-entry Plan is an operations-oriented plan, and addresses issues involved in the coordination of post-disaster county re-entry of designated essential personnel. The Re-entry Plan describes the basic strategies, assumptions and mechanisms by which the appropriate agencies will mobilize resources and conduct activities within response and recovery operations.This plan is produced in such manner as to remain consistent with the Monroe County Sheriffs Office Re-entry Plan. A. PURPOSE. 1. To provide the policies and procedures necessary to protect the lives and ensure a safe re-entry for the citizens of Monroe County after an emergency event. 2. To establish a procedure for Monroe County Essential Personnel re-entry immediately after an emergency event. B. OBJECTIVE. 1. PUBLIC SAFETY is Emergency Management's primary concern. It is imperative that we ensure safe conditions for the return of all of our citizens. 2. This plan is established for personnel who would be called upon to return into the county immediately after an emergency event(within 24 hours). 3. This special group is comprised of county, state and other business employees, whom are considered "essential" in their line of work. Their sole purpose is to begin immediate restoration to the county, and/or provide essential services. C. SITUATION. 1. Potential man-made and natural disasters that may occur in Monroe County include: • Hurricanes. • Floods. • Tornadoes. • Civil Disorders. • Terrorism. • Radiological Incidents. • Hazardous Materials Incidents. • Other. 2. A disaster condition may result from any emergency or significant event causing wide spread damage. 3. A disaster event which calls for a"mandatory evacuation"of all citizens and visitors. 4. A disaster event which may result in: • Power failure. • Roads damage. CEMP November 2007 ANNEX VII-7 VII.HURRICANE RE-ENTRY PLAN Monroe County, Florida • Bridges damage. • Structures damage(possible total destruction). • Water shortage. • Provisions shortage. • Medical assistance shortage. • Medical supplies shortage. • Mass casualties. • Spread of infection/disease. • Other. D. PREPAREDNESS. Preparedness involves those activities, procedures, and actions that governments, organizations, and individuals have developed to protect and save lives and to minimize damage. Preparedness is an "insurance policy" against emergencies since we can not mitigate against every disaster. It is undertaken because mitigation activities can not keep an emergency from occurring. Preparedness activities include planning, training and exercising to ensure that the most effective and efficient response efforts minimize damages and the loss of life. E. RESPONSE. Response is the first phase that occurs after the onset of a disaster. It includes activities that reduce the probability or extent of injuries or damage such as search and rescue, sheltering,medical care,etc. F. RECOVERY. 1. Recovery activities continue beyond the emergency period immediately following a disaster. Their purpose is to return all systems to normal and/or"near" normal conditions.They can be broken down into short-term and long-term activities. a. Short-term activities attempt to return vital human systems to minimum operating standards. Examples may include crisis counseling to help victims of catastrophic loss and debris removal operations. b. Long-term activities stabilize all systems. These include such functions as debris removal, reconstruction of infrastructure, redevelopment loans, legal assistance, hazard mitigation planning, etc. Long-term activities can last for years after a disaster. 2. Essential Personnel Activities are part of a Short-term recovery. This particular assignment will enable the short-term process to continue and once the essential tasks are completed, long-term process to begin. G. PROCESS. 1. The Office of Emergency Management created special badges and car signs, green in color, which will be distributed to all essential employees. • Badges range from# 001 to # 1900. Car signs will not be numbered. Each organization has a Point of Contact(POC) who will be responsible for the distribution of badges and signs. 2. Office of Emergency Management will maintain a computerized list, which will include the POC's name, address and all relevant phone and pager numbers. The list will include the total number of badges and car signs given to a particular organization, and the number sequence(see sample below). ANNEX VII -S CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN ABC Department Mr, John Smith 123 Any Street Anywhere,USA 01234 Ph#555-1234 Pager# 123-4567 Badge#s: 010—035 Car Signs: 15 total 1:1. 1`NGlN 1 ,E'A. A. STAGING AREA FOR ESSENTIAL PERSONNEL. 1, The Office of Emergency Management, in conjunction with the Monroe County Sheriff's Office, City of Homestead, and Florida City has selected several sites in the vicinity of Homestead and Florida City, as the staging areas for essential personnel. 2. Returning personnel (those utilizing privateor unmarked official vehicles), who will be traveling on the Florida Turnpike, will be directed by Law Enforcement Officers to get off at the designated exit, and proceed to appropriate staging area (signs will be posted along all routes, and Law Enforcement Officers will be directing traffic). 3. Personnel traveling on US 1 or any other road will be directed to proceed to the same location via appropriate roadways. All vehicles utilized by essential personnel must display the car sign on the vehicle dashboard. Signs must be in clear view so those Law Enforcement Officers may direct them to the appropriate staging location. Additionally, green badges assigned to the individuals must be attached to their clothing in a clearly visible manner. 4. Any individual riding in a vehicle displaying the designated green sign that does not have the green badge WILL NOT BE ALLOWED back into the county (i.e. car has a green sign on the dashboard and has 4 passengers. Only 3 passengers have a green badge.The vehicle will not be allowed to enter, or the individual without the badge will have to exit the vehicle, and stay behind). THERE WILL BE NO EXCEPTIONS TO THIS RULE. 5. Once at the staging location, personnel will await for their departure back to Monroe County. The Monroe County Sheriff's Office Deputies will be providing information relevant to the return, and will be responsible for escorting cars back in groups,and at designated time intervals. 6. Once back in the county,the essential personnel will proceed to their job locations. B. ESSENTIAL PERSONNEL IN MARKED OFFICIAL VEHICLES. 1. Essential personnel returning back into the county in marked official vehicles, and traveling on the Florida Turnpike will exit the turnpike in Florida City (Exit 1), and once past the law enforcement checkpoint, proceed to re-enter the county. 2. In the event of traffic overflow at the entrance into the county, vehicles will be directed to pre-designated staging areas in Florida City. CEMP ANNEX VII-9 November 2007 V11.HURRICANE RE-ENTRY PLAN Monroe County, Florida WC!, 111413 use the p,iro-designated �taghig areas for-any C. STAGING PROCEDURE FOR TRUCKS AND OTHER DELIVERY VEHICLES. 1. Large trucks will be directed to the south end of the railroad right-of-way, where DOT law enforcement will weigh the truck and determine the type of cargo carried. Weighing of the trucks is necessary due to weight constraints on certain bridges connecting Overseas Highway. The trucks will be prioritized based on type of cargo most critical to recovery efforts. D. PROVISIONS FOR ESSENTIAL PERSONNEL (ONCE BACK IN THE COUNTY). I Food, water, shower accessibility, and lodging if necessary will be provided for responding personnel by the Emergency Operations Center. 0 The assigned 800#will be THE number to call for directives regarding the above mentioned issues. E. TELEPHONE NUMBER FOR RE-ENTRY INFORMATION. 1. An 800 number will be given to all responding personnel. That number is to be called PRIOR to personnel departure for Monroe County. 2. Personnel will be given instructions relative to the reporting time, place, etc. This is also the number to be used once back in the county, for provision information. 3. it is itupetative- that 11111S nuinber will NN'011 h,e give'n out to anyone other thaIN the resporlding iwfivkhtaly Th,fl individoial is NOT (t,) giNv this nunfl)er to a,,itqo,nc else, including rainily menihers, 1,'Aukl IA' ,%,1EN1JiElZS OR NON-DESICNA" ER,0N 'I k 1, 5 M fEI 1, � S �141,1- N( 1' Idly CIVEN , NI' INF01MIA"HON 11(UE(;AR1)1N(j C01JNTN% 1 1i'-11,-,NTRY OIZ ]IRSPONI)IM3 IwIZISONNE.i, STA"J"US". • Relatives and friends may obtain information relative to Monroe County situation by calling the Emergency Information line(1-800-955-5504 or the State Information Line at 1-800-342-3557), 'I'll. RESPONSIB IL[T]F,S. A. DIVISION/DEPARTMENT RESPONSIBILITIES. I Monroe County Emergency Management. • Identification of Monroe County essential personnel. • Distribution list maintenance. • Badges and car signs distribution to the appropriate Point of Contacts. 2. Monroe County Sheriff's Office. • Traffic control for returning personnel and citizens. • Staging of personnel at the designated sites. • Vehicle escort from the staging area to the last checkpoint(county line). • Vehicles access back into the county. Note: See Attachment B—Monroe County Sheriff's Office Re-entry Plan. ANNEX V11 - 10 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN 3. Point of Contact. • Provision of total number of essential personnel to the MCEM. • Distribution of badges and car signs to their personnel. • Notification of changes in their personnel totals (need of additional or the return of extra badges and/or car signs)to the MCEM. • Collection of badges and car signs,and maintenance of same after the event. lV., AT'I�'°ACITNIEN't . A. RE-ENTRY PLAN EMERGENCY PHONE CONTACTS. B. MONROE COUNTY SHERIFF'S OFFICE. C. MEMORANDUM. CEMP November 2007 ANNEX VII- 11 VII.HURRICANE RE-ENTRY PLAN Monroe County, Florida Blank Intentionally ANNEX VII - 12 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN Attachment A RE-ENTRY 111 r,, °; I;i N°; ," , 1;1 1ONECON"FACIIS M 111�°arc 1 y Etnerge„ r " P IC n g Mn�ent'i' (305)289-6065 Direct line Irene Toner,Director (305)289-6018 Main number (305)797-1305 Cell Alary Luttazi,Administrative Assistant (305) 289-6018 Main number (305)797-1154 Cell Monr+ne Coultity AS Iterl'(Ps Offlwp. Major Joel Widell (305)597-2091 Main number (305)481-4503 Cell Captain Ross Thomson (305)289-2413 Main number (305)481-4504 Cell Colonel Rick Ramsay (305)292-7002 Main number (305)481-8036 Cell 01 eo Emergency Information Line (800)427-8340(800)955-5504 Monroe County Emergency Management (305)289-6018 CEMP ANNEX VII-13 November 2007 VIL HURRICANE RE-ENTRY PLAN Monroe County, Florida Blank Intentionally ANNEX VII - 14 CEMP November 2007 ANNEX VII. HURRICANE RE-ENTRY PLAN Attachment B r- * s 0 . Ol . 1A RET -ENTRY PLAN CEMP ANNEX VII- 15 November 2007 VII.HURRICANE RE-!ENTRYMonroe County,PLAN Florida Blank Intentionally ANNEX VII - 16 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN June, 2001-Version I Reformatted September 2006 Introduction One of the lessons learned from Hurricane Georges in 1998 was the need for not only an evacuation plan, but also a re-entry plan for traffic returning to Monroe County after the storm. . The main traffic artery for Monroe County, U.S.1, had to be evaluated to ascertain structural integrity, and several devastated neighborhoods were cordoned off for damage evaluation and prevention of looting. A traffic control point was established in Florida (iry at, the north otid cal``the 18 Mile Stretch, l,ut this proved to be untenable. The roadblock hoittlemckcd traffic sus that essewhd good- A,d. services needed to begin recovery el'l'6ii4' Woo, dellq d. ' bl1 traffic, siwrwatioo also l)r ved, frustrating to the citizens of lvlloaro4 County, who wore rwrwdeNtandahly° mixiow, wf] returIN to tl,c:ir property. 1� 1 I WOSE» The Purpose of this plan is to identify available resources, articulate the deployment and staging of personnel, provide an effective screening process for vehicles re-entering Monroe County, and establish an orderly flow of traffic once an"all-clear"is given. 1.1. l) "1.'S` 1 t,` 1S A. PRE-HURRICANE. 1. This plan will be activated when an evacuation of Monroe County is ordered. Personnel assigned to the re- entry detail will report to their designated supervisors for instructions on necessary preparations. 2. Re-entry personnel will be tasked with the transport of critical equipment to a "safe" area, which will be determined in conjunction with Emergency Management personnel. Equipment storage will be coordinated with a law enforcement agency with which MCSO has a Mutual Aid Agreement. (MCSO has agreements with the City of Homestead, Florida City, and all Sheriff's Offices in the State of Florida.) Re-entry personnel may also be tasked with assisting in the evacuation, specifically traffic control duties as requested by the Florida City Police Department. B. PRE-HURRICANE STAGING. 1. Personnel will be notified on when and where they will stage prior to storm landfall. The staging areas will be in secure facilities or out of the probable hurricane area of impact, depending on the intensity of the storm. Personnel will remain in their staging area during the storm and be deployed to their assignment as soon as conditions are deemed safe. Several out-of-county staging areas have been identified: a. Florida City Police Department(FCPD). CEMP November 2007 ANNEX VII- 17 VII. HURRICANE RE-ENTRY PLAN Monroe County, T[orida b. Florida Highway Patrol(FHP)Snapper Creek Station (Turnpike, approximately 16 miles north of Fl. City). 2. Other sites may be used as needs dictate. C. POST STORM DEPLOYMENT. 1. The on-site commander will coordinate with officials at the Monroe County Emergency Operations Center (EOC)to determine if the re-entry plan should be activated. It is assumed that except for a minimal storm, activation of the plan will occur. 2. The decision on when to deploy will be at the discretion of the on-site commander. MCSO policy states that personnel will not be deployed if wind speeds are 40 MPH or over. Even if winds abate below that speed, care should be taken as "feeder bands" may still impact the area at intermittent times. It should be realized that some civilian vehicles may venture out during unsafe conditions and proceed southbound on US 1 from the mainland prior to the establishment of a roadblock. 3. Personnel will leave the pre-hurricane staging area and proceed, in convoy fashion, to their assigned post in the Homestead/Florida City area. D. COMMUNICATIONS. I. It is assumed that the standard communications infrastructure may be impacted negatively by the storm. The personnel assigned to the Florida City checkpoint area and the surrounding traffic control points will be issued a compact FM band handheld radio which will allow communications in the re-entry area.The on-site Command Post will have a satellite telephone to ensure communications with the Emergency Operations Center. 2. These communications devices will ensure failsafe communications abilities and are integral to the success of the re-entry effort. Ill:. T A1,11C (11)N 1"W l_, V0,INTS, 1. The present traffic flow plan promulgated by the Florida Department of Transportation (FDOT) calls for all southbound Turnpike traffic to be diverted onto Campbell Drive at Turnpike Exit #2. All Monroe County traffic will be directed westbound on Campbell Drive,then southbound on US I to Davis Parkway in Florida City. (Marked emergency vehicles will be diverted southbound on the turnpike) Traffic will then be channeled west on Davis Parkway to the checkpoint area. Any traffic attempting to circumvent the detour area by going southbound on Krome Ave. or US 1 will be routed into the checkpoint area at the Davis Parkway intersections. 2. Some traffic can be diverted southbound on the Turnpike to Palm Ave. in Florida City should conditions warrant.The traffic will then flow west on Palm Ave. to a secondary staging area at the Fl.Keys Mall. 3. In addition, a hard checkpoint will be maintained on US I at the beginning of the 18 mile stretch. Monroe Sheriff's Office personnel may be deployed to supplement other law enforcement agencies at the traffic control points. The Florida Highway Patrol (FHP) and the Homestead and Florida City Police Departments have committed personnel for the traffic control points. ANNEX VII - 18 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN 1 �. 1.I'll[�"Ckl`l 1'G 'T 1. Florida City has committed the use of several city-owned properties to be used as a checkpoint area for vehicles re-entering Monroe County. 2. The areas are as follows: a. Vacant land located on the southwest corner of Krome Avenue and Davis Parkway b. A trailer park located on the northwest corner of Krome and Davis Parkway. c. A former railroad right-of-way adjacent to the aforementioned, extending north from Palm Dr. for approximately 1/4 mile. d. The parking lot of the Fl. Keys Discount Mall, Palm Ave., just east of U.S.L(Capacity +/- 1,200 vehicles). B. HURRICANE RE-ENTRY. I. Monroe County has issued color-coded hurricane re-entry decal for resident's vehicles denoting the area of the county in which they reside. 2. The color code is as follows: • White-Key West City • Orange-Lower Keys • Blue-Middle Keys • Yellow-Upper Keys 3. Monroe County Emergency Management has also issued several types of re-entry identification. Approximately 1,500 of these placards have been issued. A green placard indicates either a State of Florida or County of Monroe Emergency Management Worker. A yellow placard indicates a Monroe County "Primary Employee", which includes certain County employees, medical personnel, and judicial officials deemed to have an critical part in recovery operations. • All vehicles,except for emergency vehicles, will be routed to the checkpoint area and directed to a zone designated for the applicable color coded re-entry decal. • Persons possessing Monroe Emergency Management identification placards will be directed southbound at the checkpoint. • In the event that US 1 and Card Sound Road are physically impassable, emergency vehicles and those possessing ID placards will be directed to a separate staging area to facilitate immediate re-entry when able. 4. A secondary checkpoint area at the Fl. Keys Mall can be activated should the need exist. Certain traffic, as determined by on-site personnel,can be directed to that site for staging. 5. Persons claiming Monroe County residency but not in possession of a re-entry decal will need to produce some proof of residency and will then be directed to the applicable staging area. 6. Large trucks will be directed to the south end of the railroad right-of-way where FDOT law enforcement will CEMP November 2007 ANNEX VII- 19 Monroe County, VII.HURRICANE RE-ENTRY PLAN Florida weigh the truck and determine the type of cargo carried. Weighing of the trucks is necessary due to weight constraints on certain bridges on the Overseas Highway. The trucks will be prioritized on type of cargo most critical to recovery efforts. 7. No southbound traffic will be permitted from the checkpoint area unless authorized, or until an "all clear" is given from the Monroe County EOC. Vehicles will be permitted to leave the checkpoint area and proceed northbound out of the checkpoint area if conditions permit. 8. If only certain areas of Monroe County have been cleared, a determination will be made as to which, if any, vehicles will be permitted entry. 9. The fact that ingress to Monroe County is closed will be conveyed to everyone entering the checkpoint area to discourage large numbers of vehicles congregating in the area. Efforts will be made to convey all known information,particularly any information pertaining to the estimated length of the highway closure. V. LOGISTICS. 1. During the initial stages of the re-entry, it will be incumbent upon MCSO command personnel to locate shift relief for the personnel assigned to the traffic control points and the staging area. This will be determined by the in-county law enforcement needs of the MCSO and by which agencies covered by an MOU are able to provide personnel. 2. Blanket Purchase Orders (GPO's) have been instituted with several large retailers in Florida City. Supplies and refreshments for personnel will be acquired as deemed necessary by on-site command staff. These retailers have sites outside Florida City so supplies can still be acquired in the event that the stores have been closed due to the storm. Gasoline credit cards will be obtained from MCSO Finance. S t,w�l N1,A It I,% 1. The two(2)keys aspects to the successful implementation of the hurricane re-entry plan are: a. Having physical asset and personnel needs identified and having those resources available for deployment. b. Responding to changing conditions and shifting priorities. 2. The critical variables to which we will be responding are: a. Storm track and intensity • An intense storm that affects a large swath of South Florida will siphon off many of the resources on which our plan depends. Agencies that may have committed resources will be dealing with responsibilities in their own jurisdictions. Our ability to draw resources from outside the hurricane's impact area should mitigate this factor, but the MCSO may have to bear the burden of any re-entry effort until the other resources can be identified and deployed. The checkpoint area itself may be unusable for some time should the storm severely impact South Miami-Dade County as did Hurricane Andrew. ANNEX VII -20 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN 3. Number and timing of vehicles re-entering Monroe County. a. The population of Monroe County is approximately 82,000 , with 88,882 registered vehicles. The number of people evacuating Monroe County will be predicated upon the storm's track and intensity. Estimates of 45,000 returning civilian vehicles have been used in drafting this plan. An undetermined number of emergency vehicles and cargo carriers will add to traffic flow and checkpoint issues. b. A massive influx of returning Monroe County citizens during a short time span may overwhelm the capacity of the checkpoint and staging area. This will be exacerbated if the road closing is of an unknown duration and citizens elect to remain in the Homestead/Florida City area to await re-entry. 4. Duration of road closure. • This plan was formulated on an 18 to 24 hour infrastructure damage assessment by Monroe Emergency Management.A more protracted road closure will entail major revisions and additional resources. 5. This plan does not attempt to be all encompassing, nor is it meant to be construed as inviolable policy. The re-entry situation will be very fluid and calls for dynamic decision making on the part of all the personnel involved. Circumstances may render parts of this plan unworkable, and the on-site personnel must evaluate the situation and react accordingly. a. It must be recognized that any post-hurricane re-entry includes a certain amount of delay, discomfort, and confusion,ranging over a wide spectrum of scenarios determined by the storm's strength,track, and magnitude. b. The Monroe County Sheriff's Office recognizes the needs of its constituents and will make all efforts to minimize the disruptions caused by a hurricane impact. CEMP November 2007 ANNEX VII-21 VIL Monroe County,HURRICANE RE-ENTRY PLAN Florida Blank Intentionally ANNEX VII -22 CEMP November 2007 ANNEX VII.HURRICANE RE-ENTRY PLAN Attachment C C UNTY oMONROE BOARD OFCOUNTY KEY WEST FLQRIDA 33040 F COMMISSIONERS (305)294-4641 Mayor Wilhelmina Harvey,District 1 490 63RD Street Mayor Pro Tern Shirleyreeman,District 3 ;��'���-., y y Ocean Suite 150 George Neugent,District 2 Nora Williams,District 4 Marathon FL. 33050 }� Marx R y ay each,District 5 Bus: (305)289-6018 Fax: (305)289-6333 MEMORANDUM DATE: TO: FROM: Irene Toner,Director Emergency Management SUBJECT: Re-Entry 800 Telephone Line Dear Please inform your personnel to call 1-800-236-7179 prior to their departure for staging area. This number is for their use only, and is NOT to be given out to relatives, friends, etc. Anyone utilizing this number to obtain information relevant to the county status,citizens re-entry,etc.,will not receive a satisfactory response,as this is a designated emergency number. Thank you for your cooperation, and I am looking forward to working with you. CEMP ANNEX VII-23 November 2007 VII.HURRICANE RE-ENTRY PLAN Monroe County, I+lorida Blank Intentionally ANNEX VII -24 CEMP November 2007 CEMP Annex 'VIII = Emergency Management & Procedures Manuals, X1, RMN" %f Monroe County, Florida Monroe County, Florida ANNEX VIII.EMERGENCY MANAGEMENT PLANS &PROCEDURES MANUALS Comprehensive Emergency Management Plan Annex Vil"'J. 'E.,niergency Managem-ent Plans, & 11'rocedilres Mattuals A. MONROE COUNTY PLANS AND PROCEDURES. (Supplements the CEMP for specific and unique situations.) 1. Tropical Cyclones/Hurricanes. • State of Florida Coordinated Hurricane Protective Action Plan. • Monroe County Hurricane Evacuation, Shelter, and Refuge of Last Resort Plan. • Monroe County Medevac: SOPs. • Monroe County EOC SOPs, with reference material. • Monroe County Recovery Plan. • Monroe County Critical Facility Inventory. • Monroe County Department of Social Services Emergency Preparedness Plan. • Monroe County Resource Inventory. • Monroe County EMS Hurricane Plan. • Monroe County Public Works Hurricane Plan. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Monroe County Public Information Program. • Monroe County Emergency Management Training Program. • Monroe County Communications Plan. • Monroe County RACES Plan, • Monroe County Purchasing Policy. 2. Coastal Oil Spill. • State of Florida'Coastal Pollutant Spill Contingency Plan. • Monroe County Hazardous Material Plan. • Monroe County EOC SOPs, with reference material. • Monroe County Oil Spill SOP. • Monroe County Recovery Plan. • Monroe County Resource Inventory. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Public Information and Rumor Control SOPs 3. Major Spill or Leak Involving Hazardous Materials. 4 Monroe County Hazardous Material Plan- CEMP November 2007 ANNEX VIII-3 VIII.EMERGENCY MANAGEMENT PLANS &PROCEDURES MANUALS Monroe County, Florida • Monroe County EOC SOPs, with reference material. • Monroe County Oil Spill SOP. • Monroe County Recovery Plan. • Monroe County Resource Inventory. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Emergency Management Training Program. • Monroe County Communications Plan. • Monroe County RACES Plan. • Public Information and Rumor Control SOPS. 4. Mass Migration. • State of Florida Mass Immigration Emergency(MIE)Plan. • Monroe County EOC SOPS, with reference material. • Monroe County Mass Migration SOPS. • Monroe County Resource Inventory. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Emergency Management Training Program. • Monroe County Communications Plan. • Monroe County RACES Plan. • Public Information and Rumor Control SOPs. 5. Airports. • Marathon Airport Manual. • Key West Airport Manual. • Monroe County EOC SOPS, with reference material. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Emergency Management Training Program. • Monroe County Communications Plan. • Monroe County RACES Plan. • Public Information and Rumor Control SOPS. • Monroe County Resource Inventory. 6. Dams. • Monroe County has no darns, nor are there any adjacent counties with dams, which might pose a hazard to Monroe County. 7. Nuclear Power Plants. • Turkey Point Nuclear Power Plant Nuclear Emergency Response Plans and Procedures. • Monroe County EOC SOPS, with reference material. • Monroe County Communications Plan. • Monroe County RACES Plan. • Public Information and Rumor Control SOPs. • Monroe County Resource Inventory. 8. Ports and Marinas. ANNEX VIII -4 CEMP November 2007 ANNEX VIII. EMERGENCY MANAGEMENT PLANS &PROCEDURES MANUALS • Monroe County EOC SOPS, with reference material. • Monroe County Recovery Plan. • Monroe County Critical Facility Inventory. • Monroe County Mutual Aid Agreements and Memoranda of Understanding. • Monroe County Public Information Program. • Monroe County Public Information and Rumor Control SOPS. • Monroe County Communications Plan. • Monroe County RACES Plan, CEMP ANNEX VIII-5 November 2007 VIII,EMERGENCY MANAGEMENT PLANS &PROCEDURES MANUALS Monroe County, Florida Blank Intentionally ANNEX VIII -6 CEMP November 2007 CEMP Annex IX CEMP Distribution List r r� ems: r 4 d /j r J [ / /I'll YYYf T iF �✓� �1 r Monroe County, Florida Monroe County, Florida ANNEX IX.CEMP DISTRIBUTION LIST Comprehensive Emergency Management Plan Annex ss ----- IX. (T,'5. JV DISTRIBUTION TIO [ABM "I". Control Copy Holder 1 Florida Department of Transportation 2 Monroe County Public Works 3 Monroe County Sheriff's Office 4 Monroe County Social Services 5 Monroe County Communications Department 6 Monroe County Office of Management and Budget 7 M.C. Fire/Rescue 8 Lower Keys Medical Center 9 Key West Fire/Rescue 10 Ocean Reef Public Safety 11 US Navy,Boca Chica 12 Tax Collector Office 13 The Salvation Army 14 Monroe County School Board 15 Monroe County Health Department 16 Key West Airport 17 Commissioner, District 1 18 Commissioner, District 3 19 Monroe County Administrator 20 Commissioner,District 2 CEMP ANNEX IX-3 November 2007 IX. CEMP DISTRIBUTION LIST Monroe County, Florida Control Co �' Holder 21 Commissioner, District 4 22 Commissioner, District 5 23 Mariners Hospital 24 American Red Cross 25 Monroe County Community Services 26 Growth Management 27 Solid Waste Management 28 Safety Department 29 Monroe County Library -Key West 30 Monroe County Library-Big Pine Key 31 Monroe County Library-Marathon 32 Monroe County Library-Islamorada 33 Monroe County Library-Key Largo 34 City of Marathon 35 SF LEPC 36 Key West Police Department 37 FKAA 38 Islamorada,Village of Islands 39 Keys Energy Services 40 Fire Chiefs Association President 41 Florida Keys SPCA 42 Florida National Guard 43 U.S. Coast Guard 44 City of Key West 45 City of Key Colony Beach 46 City of Layton 47 NAS ANNEX IX -4 CEMP November 2007 CEMP Annex X Crib"'cal, Facifi, i,es ypp / �� ,✓�r /1/// /f llbd f/�� � Jn , t n Monroe County, Florida Monroe County, Florida ANNEX X. CRITICAL FACILITIES Comprehensive Emergency Management Plan Annex X. 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Lkn kn fi m toVl 00 N � Nvi N � Noo Nl� NO U :� L 2 W hrl �I a � h a �d V in '* o ON �r r.y M M LL bQQA 4,Qj '���� � w c� Q w i > rw � O O0 CD Ch O N O m 0 � z z v v v C a� Ll--E 00 M i 00 a, to kn 0 N Ln N n N O — L, U o � U O Os., O r� r t3 .s w H a w a U yC MONROE COUNTY DAMAGE ASSESSMENT PLAN INDEX Mission Statement......................................................... 1 1 .0 Introduction......................................................... 2 2.0 Purpose............................................................... 2 3.0 Objective.............................................................. 2 4.0 Situation...............................................................2 4.1 Tornadoes..................................................... 3 4.0 Floods........................................................... 3 4.1 Hurricanes..................................................... 3 4.2 Earthquakes...................................................3 5.0 Preparedness.........................................................3 6.0 Damage Assessment Process..................................4 7.0 Responsibilities......................................................5 7.1 Local Government...........................................5 7.2 County Divisions/Department Directors..............6 7.3 MCDAT Lead Coordinator.................................6 7.4 MC Emergency Management.............................6 7.5 State Government............................................6 7.6 Federal Government.........................................7 Attachment "A"1Resources...............................................8 Attachment "B' Forms.....................................................9 B.1 Residential.....................................................10 B.2 Commercial/Business......................................11 B.3 Marinas/Boat Yards.........................................12,13 M n r oe �..�> 490 63d Street 0 Ocean Suite 150 County Marathon, FL 33050 Emergency ' Bus: (305) 289-6018 Management µ _ Fax: (305) 289-6333 _ DEPARTMENT OF EMERGENCY MANAGEMENT MISSION STATEMENT Protecting lives and properly through effective partnerships, planning and response to mitigate the impact of natural, technological and human-related emergencies. The Monroe County Emergency Management (MCEM) is the lead department for the coordination of comprehensive emergency preparedness, training, response, recovery and mitigation services in order to save lives, protect Monroe County's economic base and reduce the impact of emergencies. MCEM is a department within the Division of Public Safety and is authorized by Florida Statute 252: Emergency Management. MONROE COUNTY DAMAGE ASSESSMENT PLAN 1.0 INTRODUCTION The Monroe County Emergency Damage Assessment Plan is an operations-oriented plan, and addresses issues involved in the coordination of post-disaster county damage assessment to county's infrastructure. 2.0 PURPOSE Preliminary damage assessment is the process of counting, estimating, appraising or sizing-up the damage caused by a disaster prior to declaration of a major disaster or emergency. Since different disasters cause different types of damage, it is imperative that the damage assessment process begins immediately after the emergency event (within 12 daylight hours), and prior to the arrival of Florida DEM Damage Assessment Team personnel in the county. 3.0 OBJECTIVE Information collected will determine not only the impact on any given community, but also will assist the Governor's Office to adequately assess the appropriate road to recovery. Any follow up surveys conducted by State, FEMA (Federal Emergency Management Agency) or SBA (Small Business Administration), will be based on data collected by the MCDAT thus, reliable data will expedite the ultimate goal of obtaining a disaster declaration. This plan is established for personnel who would be called upon to initiate the county's damage assessment process. This special team is comprised of county employees whom are experienced in their line of work. Their sole purpose is to begin immediate assessment services. 4.0 SITUATION The following is a description of anticipated damages resulting from various disaster events: 2 MONROE COUNTY DAMAGE ASSESSMENT PLAN 4.0 SITUATION (continued) 4.1 Tornadoes • Immediate severe damage • Damage is along a narrow path from hundred yards to hundreds of miles long • Structural damage • Much debris • Damage is readily apparent 4.2 Floods • Short duration, severe damage with little warning • Structural and erosion damage • Much debris • Debris and damaged structures covered with silt, oil and chemicals • Damage is widespread • Damages is readily apparent 4.3 Hurricanes • This is a combination of the type of damage encountered in tornadoes and floods, but with 24 hours or more warning • Damage along path of up to 50 miles wide but diminishing in severity from the coastline inland • Severe wind and water (surge and rain) structural damage • Severe wind and water damage along beaches • Much debris • Long term damage from salt water inundation • Damage is widespread • Damage is apparent 4.4 Earthquakes • Severe structural damage with no warning • Terrain is drastically altered in some areas • Structural damage is mostly apparent but some is hidden • Damage is widespread • Debris is at point of destruction and in relation to severity of shock and type structures 3 MONROE COUNTY DAMAGE ASSESSMENT PLAN 5.0 PREPAREDNESS Preparedness involves those activities, procedures, and actions that governments, organizations, and individuals have developed to protect and save lives and to minimize damage. Preparedness is an "insurance policy: against emergencies since we can not mitigate against every disaster. It is undertaken because mitigation activities can not keep an emergency from occurring. Preparedness activities include planning, training and exercising to ensure that the most effective and efficient response efforts minimize damages and the loss of life. 6.0 DAMAGE ASSESSMENT PROCESS Initial damage assessment must be completed within 12 daylight hours immediately following a disaster event, and prior to the arrival of Florida DEM Damage Assessment Team personnel in the county. Florida DEM team members are from the State, FEMA and SBA organizations. Monroe County Damage Assessment Team (MCDAT) will consist of a minimum of 15 personnel from the following departments: • Public Works (Engineering) — 3 personnel • Code Enforcement— 3 personnel • Building Department— 3 personnel • Fire Rescue — 3 personnel • Solid Waste (debris management experience) - 3 personnel The selection of the above mentioned departments was based on the department's area of expertise relative to the geographical knowledge of Monroe County; structural expertise; debris removal experience, etc. This team will be 'separated into 3 groups (5 personnel per group), and each group will be allocated an area for damage surrey (Upper, Middle and Lower Keys). MCDAT will meet with the State DAT upon their arrival in the county. County will produce damage assessment report to the state team, and will accompany the visiting personnel to the affected areas. This effort will be coordinated directly through the Department of Emergency Management. 4 MONROE COUNTY DAMAGE ASSESSMENT PLAN 6.0 DAMAGE ASSESSMENT PROCESS (continued) It will be the responsibility of Monroe County Emergency Management to provide all damage assessment training to the team personnel. Department of emergency Management will issue MCDAT badges to the team Lead Coordinator for distribution. MCDAT members will be available to respond to this duty immediately after the disaster event. In conducting damage assessments in disaster affected areas, the gathered information will need to paint an accurate mental picture of the damage and of it's impact on the people and their communities. The subjects listed below represent important aspects of assessment, which may be applicable to the situation. (These subjects are not meant to apply specifically to EACH damaged structure in the affected area, but rather to describe the different types of facilities damaged by the disaster). Functions of damaged structures Describe the uses of major buildings receiving damage, such as residential, schools, hospitals, government facilities, commercial structures, etc. Construction types Major structures may be masonry, steel and glass, brick, wood, etc. The size of the structure must also be described. Damage description The type of damage must be described (i.e., broken windows, blown off roofs, height of flood level, walls down, etc.). Describe equipment and content damages. Impact If damaged structures are no longer habitable, report on the availability of alternate facilities. 7.0 Responsibilities 7.1 Local Government County will receive required reports from municipalities and will consolidate these with data from unicorporated areas, insuring non-duplication of data. 5 MONROE COUNTY DAMAGE ASSESSMENT PLAN 7.0 Responsibilities (continued) Consolidated reports (county and municipalities) will be submitted to the appropriate State disaster agency. When local facilities are inadequate to provide necessary responses, the local government will request aid through the State disaster agency. 7.2 County Division/Department Directors The Directors of selected departments will appoint the most qualified personnel to serve on the MCDAT 7.3 MCDAT Lead Coordinator The MCDAT will have a Lead Coordinator whose responsibilities will include: • Dispatch personnel to affected areas • Ensure the team has all necessary resources (attachment "A") • Production of the final damage assessment report for submittal to the Florida DEM Damage Assessment Team • Select a representative from the MCDAT to accompany the visiting team during their visits to the affected areas 7.4 Monroe County Emergency Emergeccy Management It is the responsibility of Monroe County Emergency Management to coordinate a working relationship between Monroe County Damage Assessment Team personnel and the State, FEMA and SBA Damage Assessment Team. The Department of Emergency Management will coordinate training for the team members relative to damage assessment procedures. 7.5 State Government The State is the first source of governmental assistance available to local governments. When assistance is requested, the State will dispatch State Damage Assessment Teams to the affected area. These teams will be designated and trained in advance. 6 WONROE COUNTY DAMAGE ASSESSMENT PLAN 7.0 Responsibilities continued 7.5 State Government Individual State agencies will assess damages to State property under their control and report damages as well as actions and expenditures directly to the State disaster agency. The State disaster agency will compile and analyze incoming assessment and will provide to the Governor and State agencies accurate and timely information. When State resources are inadequate to meet response requirements; the State disaster agency will compile data to document the need for Federal assistance. 7.6 Federal Government If such request is made the FEMA (Federal Emergency Management Agency) Regional director will execute FEMA damage assessment efforts, and compile the damage assessment and expenditure reports into a summary of findings and forward it to the National Office for their recommendation to the President. The major agency for supplying grants to restore public facilities and coordinate individual assistance is FEMA. If disaster damage is of such severity and magnitude where effective response is beyond the State and local government's capability, the President may declare an emergency or major disaster. ATTACHMENT "A" Monroe County Damage Assessment Resource List 7 • Monroe County Maps • Cameras « Film • Video Cameras and videotapes (if possible — preferred method) • Flashlights • Batteries • Clipboards • Pens/pencils • Vehicles • Badges • Slickers • Boots • 1 sc Aid Kit • Bottled water • Forms The Monroe County Fleet Management (Public Works Division) is responsible for provision of all vehicular equipment for damage assessment purposes. The Building Department damage assessment personnel as well as the Code Enforcement staff would utilize their county vehicles for the initial damage assessment survey. County resources which would be available for assessment and response: 17 Pickup Trucks 14 Sedans 3 Cargo Vans 3 Flatbed trucks 6 Chippers 5 Dump trucks 4 Deere tractors 3 Deere 244E and 244H loaders Additionally, the County has a contract with disaster response contractor which would be activated and respond when necessary. County Public Works maintains 5 fuel pumps throughout the county and has reserve fuel supply storage in the Lower Keys. Additionally, the county has a contract with fuel delivery vendors that would deliver fuel within 24-hour (providing US1 is passable). Should the main highway prevent vehicular traffic, request would be made to deliver fuel to the county via barge. 8 ATTACHMENT "B" Forms 9 v p Ca3 pe"i in O d s!'� [[}} En En ,.,H 0� C7 O 'It O N -'k' ^'� d C? N d d I- „J C7 in N u2 M G N ^r Q 00 W0 H C? H 0.1 N N in C7 H Q C, C'3 N H p Cfl in i O O C, r- in ,D N H O O � -b Vq'l ,�-i ,-+ C� Q curry O N "t 0 00 oc VNl [V H a n +-+ O +--� CT S'A N N = jr) in CD +--� N i� A f•-E C.3 NN aW FH U W W Go Coll 1 CSC � C � CNN NN �h` • � � �C cC-v Q CD "D 0 00 � CD "Dd W,tn ,r 00 — d ° o W csaN• aN, o C� N � ,r, � U o � � Gw > tf) �C < `o o rn cad A C C.-4 E- p� F� eat o o en CO (� V'� �1'S C? 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C 1 V V C/1 Q V] U U C S C� f p� U U + } C� Kai u U U © u W L f� € T © �G L� [� © I�, N N N N N N N N N N N N N N N N N N N N N N N N N ryry t� l�7 N N `h;, 4A^N,3 u Cuu U W M M M M M M m m m fN'1 m m m M M M M M M O 0 ` p0000 © aa0000a © © 000 © oo � + is a V 5 A a A a A M AAA D A A Coo ® a 0 U O (7, u 1 ' � \0 An (pb d � � 4 �} © di N N r_n M Q O ram+ + 1 M m va Q g � � C% Ca r o W W W W W W W Ezl W W W W W W O a O C'3 ;a 4 O W 40, rn cS Z W � En rn to cn U � i ® a v ® � v rw o r � Q W � � d In Q M C-1 1 r-a 4r W a �n N N ppp � © ' ul w E co al O En A � � � � ADZ O daysoo ,� Oa0 � U � � N dWrnri� � � U rn � Zg) o rn o o a � UUA � v� rn vqI o'CYa © „a o�aa o�aa w 0U �7E- t MONROE COUNTY COMPREHENSIVE EMERGENCY GE E T PLAN, CT 2006, State of Florida, Division of Emergency Management Plan Review Reference. State Form—CEMP-001 (August 14, 2006, Final Draft) BASIC PLAN I. INTRODUCTION The introduction of the plan describes the purpose, scope, methodology, and planning assumptions of the plan and provides a general content description. Emphasis should be placed on actions for preparedness, response, recovery and mitigation from all levels of disasters (i.e., minor, major or catastrophic). Notes: BP ="Basic Plan" Example: BP I, 3-5 means "Basic Plan Section 1, pages 3-5" All references refer to CEMP page numbers A. Purpose The plan includes a statement of purpose that describes the preparedness, response, BP I, 3-5 mitigation and recovery activities as developed in the plan and its annexes and appendices B. Scope The scope of the plan describes the various types of emergencies that can occur within the BP 1, 5-6 jurisdiction. It identifies selected tasks for response, establishes direction and control, coordination between municipal, county, state and federal agencies, outlines actions .necessary for recovery and miti ation efforts following a disaster. C. Methodology 1. The methodology used to formulate this plan is of the utmost importance. Since an BP I, 6-8 integral part of the planning process is teamwork, it is imperative to recognize the plan compilation team. Identify all the local agencies, departments, boards, associations and organizations (i.e., public, private and volunteers) which performed an active part in producing this document. 2. List specific methods utilized to establish the local planning process and promote local participation in the emergency management program a. A promulgation letter by the Chief Executive Officer. BPI, 11 b. Departmental letters acknowledging and accepting lan responsibilities BP I, 6 c. Provide a distribution list of the Comprehensive Emergency Management Plan. ANNEX IX 3. Describe procedures used that ensure distributed changes are made by recipients of this BP I, 7 plan. II. SITUATION This section describes the potential hazard considerations, geographic characteristics, support facilities, land use,patterns, economic profile and demographics of the local jurisdiction. This section can also be used to identify any planning assumptions that were taken into consideration during the development of this plan. A. Hazards Analysis Identify the man-made and natural hazards to which the jurisdiction is Vulnerable (not the definition of the hazard). For these hazards, provide the probability and severity of occurrence, vulnerable population, damage information (including cost) and other specific data related to the hazard or an occurrence. Also include the frequency of its occurrence and the severity (i.e., magnitude, scope, and/or intensity) of each hazard. The following list is provided for reference. (Note: Information may be referenced in the Local Mitigation Strategies as applicable.) 1. Wind from tropical cyclone events BP 11, 4-10 2. Storm surge from tropical cyclone events BP 11, 4-10 3. Floods; BP II, 4-10 4. Hazardous materials ills; BP II, 4-10 5. Commercial nuclear power plant incidents; BP 11, 4-10 6. Civil disturbance; BP 11, 4-10 7. Mass immigration; BP 11, 4-10 8. Coastal oils ills; BP I1, 4-10 9. Extreme temperatures; BP 11, 4-10 10. Brush, wildfires, and forest fires; BP 1I, 4-10 11. Thunder storms and tornadoes; BP 11, 4-10 12. Drought; BP 11, 4-10 13. Sinkholes and subsidence, BP II, 4-10 14. Terrorism; BP 11, 4-10 15. Exotic pests and diseases (Mediterranean fruit flies, citrus canker, red ring disease, BP 11, 4-10 etc.); 16. Disease and pandemic outbreaks; BP 11, 4-10 17. Critical infrastructure disruption(computer threat, gas pipeline disruption, etc.), BP 11, 4-10 18. Critical infrastructure disruption (computer threat, gas pipeline disruption, etc.), BP 11, 4-10 19. Major transportation incidents. BP 11, 4-10