Item T01 MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: October 2, 2013
SUBJECT: County Divisions' Monthly Activity Report for September, 2013
MONTHLY ACTIVITY REPORT-SEPTEMBER,2013
KEY WEST AIRPORT
• In September, passenger figures for August were compiled. During that month, the
five airlines serving Key West International Airport carried a total of 58,040
passengers. This is a 15.1% increase over August of 2012. The year to date passenger
numbers for the first eight months of 2013 are 6.3% higher than the same period in
2012.
• In late September, the Director of Airports made a presentation to the Key West
Chamber of Commerce. The topics discussed included Airport finances, current and
future domestic air service, and the possibility of air service to Cuba.
• In September we completed the rehabilitation and expansion of the Arrival Area at
EYW. The facility now has a new terrazzo floor,two new bag belts, and expanded and
modernized rest room facilities.
MARATHON AIRPORT
• On September 5Ih, a meeting was conducted to discuss the airport Customs project
and the relocation of the Guardian Ad Litem's office to another location in the
terminal. It was decided that GAL needed two adjacent office spaces, and the
only available location would be the two office locations adjacent to the new
customs facility. One of the offices is unoccupied and the other is occupied about
once a month with Jennifer George-Nichol from Congressman Joe Garcia's
office. Jennifer had previously indicated that she was open to relocating to the
conference room on the 2nd floor in the airport manager's office. All parties
agreed that this is the best location and future plans will reflect this decision.
• On September 10, 11 & 12, Assistant Director of Airports Don DeGraw traveled
to Albany, NY to attend Eastern Airports Conference hosted by Sixel Consulting
Group. DD met with seven airlines to discuss air service at MTH and provided
information to each airline on the available facilities and air service history of
MTH. The following airlines agreed to meet with MTH; Surf Air (no short term
interest), Pen Air (no interest), Southern Airways (no short term interest), Sea
Port airlines (no short term interest), Silver Airways (requested study information
on Marathon tourist market), Cape Air (no interest), American Airlines (no
interest). Follow up calls will be conducted with Silver to determine scope of
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requested information.
• Tree cutting permits have been requested from the City of Marathon to remove
and replace two trees located on Coconut Cay Resort due to penetrations to
protected airspace.
• Tree planting funds have been dedicated to the installation 57 Sabal Palm trees
along US 1 at the airport. Gonzalez landscaping was the low bidder at$21,245.
• On September 191h, Marathon City Council Member Dick Ramsay, Marathon
Flying Club, Steve Strobbe and Bob Carew (new lessees for the 11 new hangars)
had an information meeting with the Airport and Jacobs Consultants. All parties
were informed on the status of the project and any potential concerns were
addressed for future consideration.
• On September 201h, TSA Aviation Security Inspector Joe Schmalz visited MTH
and introduced himself.
• The airport informed Cora Baggs that it has no objection to a New Year's Eve
event to be held at Marathon General Aviation terminal, the event will be a fund
raiser for the local animal shelter.
• The November EAA Aviation Day (November 9th) was approved in the bulk
agenda items at the September BOCC meeting.
• A request to use the terminal was made to us from the Marathon High School for
a Homecoming Dance on October 19th, and submitted to the County
Administrators office.
• A request to use the terminal for a Christmas Tree fund raiser was made to us
from ZANTA, we requested a Certificate of Insurance, and will forward the
request to the County Administrators office ASAP.
• The City of Marathon Utilities Manager Zully Hemeyer inspected the airport
facilities and created a map of water connections and sewer/bathroom locations.
• Hi-Lite arrived on September 25th for 4 (12 hour) nights of work removing paint,
relocating markings and repainting Runway 7-25 at Marathon. Hi-Lite was the
low quote at$45,000.
• On September 26th, Don DeGraw and Jet Center Managing Partner Bill Ehrhorn
met with Ryan Frost the Director of Operations at the Naples Municipal Airport
to obtain information on the new US Customs user fee General Aviation Facility
at the Naples airport. Ryan provided us up to date cost figures, lessons learned
and the US Customs inspectors provided us a tour of the facility.
EMPLOYEE SERVICES
I. WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
Newsletters
IL TURNOVER NUMBERS TO DATE:
Monthly Turnover: 1.74% Turnover to date: 9%
Resignations: 8 Terminations: 0 Retired: 1 Deceased: 0 Layoffs: 0
III.
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HUMAN RESOURCES
• Completed biennial EEO Plan&EEO reporting
• Completed mini-salary survey for upcoming Hearing
• Held two pre-determination hearings
• Phone conference with Evergreen on Comp/Class Study
RISK
• Inspection with Adjuster at Historic Courthouse post-flood due to broken AC Chiller.
BENEFITS (GROUP/WORKERS COMP)
• Performed inspection with Adjuster on Historic Courthouse post-flood
• Met with Commissioners on proposed Wellness Program
• Lunch&Learns held in Marathon and Key Largo
• Health Fairs held in Key West and Key Largo
SAFETY
• Conducted Safety Committee Meeting in Marathon and coordinated fire ext training for
approx. 35 employees.
• Facilities Inspections by Safety Reps: Long Key Transfer Station, Cudjoe Station, Key
Largo Transfer Station.
• Unannounced facility inspections: Stock Island, Big Coppitt Key, Cudjoe Fire Stations.
Coordinated corrective actions
• Follow up facility inspection: Stock Island Fire Station— coordinated analysis
• Conducted post-incident investigation regarding staff response to "white powder"
incident at Gato Building
• Conducted post-flood inspection of Historic Courthouse
BUDGET & FINANCE
COMMUNITY SUPPORT SERVICES
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 08/21/13-9/20/13):
• C-1 Congregate Meals totaled 1020 units during this period. The Alliance has
informed us, due to a recent reconciliation of OAA funds, that there will once
again be a reduction of funds, this time totaling $3,140.32. Monthly goals for this
program continue to fluctuate based upon the availability of funds.
• C-2 Home Delivered Meals totaled 2890 units. The OAA reconciliation affected
this program to a lesser extent, reducing the total funding by only $1,471.91. We
continue to receive a large number of referrals for Home Delivered Meals.
Several Social Services employees have been recently trained to enroll new Home
Delivered Meal clients.
In-Home Services (Information in this section is for the period 7/21/13-8/20/2013):
• III-B Chore: 47.75 units this period, 191.50 units year-to-date, 25% achieved,
0.8% underachieved. Outreach efforts are ongoing. We expect that many clients
will need help with their hurricane shutters now that the hurricane season is here.
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• III-B Screening and Assessment: 4 units this period, 37.50 units year-to-date,
101% achieved.
• III-B Homemaking/Personal Care: 97 units this period, 368.5 units year-to-date,
52% achieved, 2% overachieved. There is one client left on the wait list.
• III-E Screening and Assessment: 0 units this period, 22 units year to date, 52.7%
achieved, 2.7% overachieved.
• III-E Chore: 15 units this period, 50 units year-to-date, 46% achieved, 4.01%
underachieved. We expect that many clients and their caregivers will need help
with their hurricane shutters now that hurricane season is here.
• III-E In-Home Respite: 169.25 units this period, 1026.25 units year-to-date, 70.6%
year-to-date-achieved,20.6%overachieved.
• III-E Facility Respite: 518.5 units this period, 2834.5 units year to date, 55% year-to-
date achieved, 5%overachieved.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults)for June 2013:
• Case Management: 3 units for the month were produced; 21.5 units year-to-date.
• Homemaking: 167.5 units for the month were produced; 301 units year-to date.
• Home-Delivered Meals: 155 meals for the month were provided; 295meals year-
to-date.
• Personal Care: 86 units for the monthly were produced; 134.5 units year-to-date.
Overall Program Achievement was 15.73%, 0.94%underachieved.
CCE(Community Care for the Elderly) for the period 7/21/13-8/20/13:
• Case Management: 51.5 units for the period and 80.75 units year-to-date. 70.5%
achieved year-to-date. There are 150 clients on the waiting list.
• Case Aide: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Companionship: 29 units achieved and 41.50 units year-to-date, 23% achieved
year-to-date.
• Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-
to-date.
• Enhanced Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-
date.
• Chore: 0 units achieved and 0 units year-to-date, 0% achieved year-to-date.
• Homemaking: 754 units for the period and 1177.5 units year-to-date. 143.55%
achieved year-to-date. There are 130 clients on the waiting list.
• Specialized Medical Equipment: 0 unit for the period and 0 units year-to-date, 0%
achieved year-to-date.
• Transportation: 0 units for the period and 0 units year-to-date, 0% achieved year-
to-date.
• Personal Care: 522.25 units for the period and 806 units year-to-date. 102%
achieved year-to-date. There are 39 clients on the waiting list.
• Respite: 55.25 units for the period and 105.25 units year-to-date. 139% achieved
year to date. There are 18 clients on the waiting list.
CCE overall is at 100% achievement at the end of the contract year.
ADI (Alzheimer's Disease Initiative) for the period 7/21/13 — 8/20/13: 232.25 units
were produced in the period and
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383 units year to date. 100% achieved at the end of the contract period. There are 12
clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 7/16/13 —8/15/13: 29.25
billable units this period, 54.75 billable units year-to-date at the beginning of the
contract year, 4.67% achieved. An additional client is being added during the next
month.
Monroe County Transit
• One-way trips provided: 1674
• Unduplicated clients served: 2637
• Special Needs Clients registered: 658
Deposited Revenue: $ 1975.50
Expenditures: $69,246.60
Percentage Spent Fiscal YTD: 80.2 %
Community Support Services
Incoming calls,provision of information and referrals 576
Staff responded to incoming calls providing information and referrals to callers based
on specific inquiries and/or needs. These inquiries range from how and where to apply for
Food Stamp benefits, where the closest food bank is located, how to report suspected
abuse, or to find out what available services there are at the time.
Other callers are scheduled for intake by Social Services case management staff to cover
possible programs such as LIHEAP, ESG rent assistance,prescription drug assistance,
and welfare assistance.
Unduplicated Welfare client households that received service 138
New Welfare cases receiving service 55
Low Income Home Energy Assistance Grant Program cases- 29 $ 7,000.00
Low Income Crisis Assistance cases — 59 $ 11,432.69
Home and field visits 22
Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent
clients.
Case Managers make these visits to perform annual or semi-annual updates for In-
Home and Nutrition clients. WAP clients are visited for testing for possible
Weatherization services to their homes. ESG rent clients are visited for the
Habitability Study required prior to receiving rental assistance through this grant.
Office visits 290
Office visits reflects the number of visitors that come into to all three locations of
our Social Services offices throughout the month.
Prescriptions 2 $ 70.96
Welfare Utilities 6 $ 662.82
Personal Care Items 1 $ 60.00
Welfare Shelter 1 $ 1,998.00
Bayshore Manor
Bayshore Manor's current census is 16 residents. The current census is two private pay,
13 subsidized residents and one short term resident. BSM provided 513.25 hours of
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OA3E respite care and 0 hours of Medicaid Waiver care this month. Bayshore Manor
has four OA3E clients.
There are three clients on the waiting list.
Revenue for September 2013 $29,548.35
Expenditures for the same period $44,725.04
Percentage of the budget spent year to date 81.13%
LIBRARY
• Library usage figures continue to reflect an increase in Library onsite services as well
as in e-visits and patron appreciation of our electronic offerings:
• A total of 295 new Library cards were issued in August, bringing the total of
Monroe County cardholders to 43,101a significant percentage of the
County population
• Circulation also was high in August: 32,419 items were checked out, and our
onsite visitors numbered 32,561. Circulation of eBooks and eAudiobooks
continue to break all previous records, as there were 1,105 checkouts of nearly
2,500 titles, well above the figure for a year ago. This increase is attributed to
a more robust collection of these materials which is being expanded on a
regular basis and to a system of easier discovery and downloading of eBooks
recently introduced by the vendor
• The public internet sessions provided to the community continue to be an
attraction for many of our visitors. 6,547 public access computer sessions
were provided to our patrons in August, with staff noticing steep increases in
Library users requiring assistance with-government websites, such as food
stamps and unemployment, as well as job-seekers and housing hunters. Wi-Fi
usage could be observed inside and outside the Library buildings during and
beyond service hours, with a result of an increase of 8% over the month last
year. Individual branches ranged from a decrease of 26%, due to
reconfiguration of the public computer areas that temporarily limited available
space, to increases of 35-88%. The increase in this activity is attributed to the
lower cost of portable devices and the increased bandwidth now available to
Library patrons ; smartphones and other smaller devices are also being used to
connect to the public Wi-Fi unobserved, driving the actual customer usage
number even higher
• Customers who made eVisits to our website, online catalog, and digital photo
exhibits showed a most impressive 336% increase over last year's number,
with 562,479 page views. National Public Radio featured a photograph from
our online gallery on their blog—and nearly half a million hits occurred
within two weeks.
• eReference numbers continue to increase, as more customers and staff become
familiar with instant messaging, chat and social media exchanges. Library
staff answered 10,354 questions from customers in August. These questions
were answered in person, by phone, and electronically, the latter of which
formats increased by 38% over August of 2012.
EXTENSION SERVICES
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• Number of services provided: 292 phone calls, 35 office visits, 20 visits to clients,
22 learning events with 521 participants, 5 media submissions, and 392
publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date
Expenditures and Encumbrances: $172,130.81; Remaining Balance: $17,764.19;
Percentage of budget spent and/or encumbered year-to-date: 90%.
The Family & Community Development Agent/Interim Extension Director
accomplished the following activities:
• Participated in the Southeast Florida Regional Climate Compact's Implementation
Workshop. The group convened the region's leading thinkers to write the "how
to" guides for incorporating climate change considerations into the land use,
transportation, and hazard mitigation plans.
• Attended a webinar demonstration of COAST (coastal adaptation to sea-level rise
tool) by Catalysis Adaptation for possible use with the Monroe County Climate
Action Plan. COAST helps to predict and visualize damages from sea-level rise
and storm surge and includes the benefits of adaptation responses.
• Attended the Monroe County Climate Change Advisory Committee meeting and
provided the meeting agenda and draft resolutions.
The Environmental Horticulture Agent accomplished the following activities:
• Displayed a 109-slide PowerPoint presentation titled, "Fabulous and Infamous
Plants, Insects, and Wildlife of the Florida Keys" at the International Master
Gardener Conference on the Holland America cruise ship Westerdam that
traveled throughout Alaskan waters. Forty-five people attended the presentation.
• Conducted a Green Industries-Best Management Practices (GI-BMP) workshop at
the M.E. Nelson Center in Key Largo for eight commercial and municipal
landscapers.
• Showed 6fh and 7th grade students of Big Pine Charter School how to compost and
vermicompost.
The Sea Grant Marine Extension Agent accomplished the following activities:
• Met with Steve Blackburn, coordinator for EPA Region IV to discuss water
quality issues in Monroe County canals. Also talked about starting an "Adopt A
Canal" program. Attended the FKNMS/EPA/FLDEP Water Quality Protection
Plan Canal Restoration Advisory Subcommittee meeting. Primary discussion
involved the finalization of demonstration projects for up to 15 previously
identified canals in Monroe County with poor water quality.
• Traveled to Port O' Call Marina in Naples, FL, to meet with Collier County Sea
Grant Extension Director Bryan Fluech and The Ocean Conservancy staff to learn
and demonstrate barotrauma techniques, using multiple venting and release tools.
• Attended a workshop "Introduction to Aquaculture and Marine Baitfish" at the
University of Miami, Rosenstiel School of Marine & Atmospheric Science.
Topics included the status of aquaculture in Florida, an overview of permitting
and state regulations, baitfish markets, the possibility of expanding baitfish
aquaculture in Florida, and a tour of the UM Experimental Hatchery where cobia
are being raised.
EMERGENCY SERVICES
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FIRE RESCUE
• Received RFP's for contract to purchase medical supplies — The RFP's are under
review in conjunction with the County Attorney's Office.
• Began career staffing at Sugarloaf, Monroe County Fire Station 10, with two
firefighters providing fire protection and Advanced Life Support medical response
twenty-four hours a day, seven days a week.
EMERGENCY MANAGEMENT
• Completed the first revision draft to the Monroe County Emergency Management
Terrorism Preparedness Plan.
• Conducted a joint meeting with the National Weather Station Key West to assist them
with the write up of their Continuation of Operations Plan (COOP Plan).
• In conjunction with the Monroe County DOH, conducted a physical walkthrough and
a review of the Florida International University (FIU) Recreation Center for
suitability, from life safety perspectives, as Monroe County's Special Needs Shelter
for emergency evacuation purposes.
• Participated in promoting National Preparedness Month by posting News Flashes,
Text, and email messages, on a daily basis, to our subscribers (up to 65 now)
providing them with information and Tips on Preparedness. Response has been very
positive.
• Per Nuclear Regulatory Commission (NRC) Regulations, the Monroe County
Radiological Emergency Preparedness Program reviewed and approved the 2013
Evacuation Time Estimate (ETE) Study conducted by KLD Consulting on behalf of
Florida Power and Light.
EMS/TRAUMA STAR
• Sent twelve (12) Flight medics and Nurses to Emergency Water Egress Training.
• Trauma Star flew twenty seven (27) visitors and residents to Mainland hospitals for
definitive care.
• Completed interviews and application process for forty (40) FF/EMT &
FF/Paramedic.
• Presented with a new mechanical CPR LUCAS machine at the HEROES Tribute at
Hawks Cay.
KWIA
• Placed two (2) new `public access' AED's in-service at the TSA Security Area and
downstairs Departure Restaurant.
• Continue project of updating and professionalizing the exterior of Station 7.
• Continued Turbo Draft training with Station 8 personnel.
FIRE MARSHAL
• Conducted comprehensive evaluation/assessment from the Insurance Service Office
(ISO) of the MCFR fire department as a whole.
• Received RFP's for contract to install Fire Hydrants in Unincorporated Monroe
County — The RFP's are under review in conjunction with the County Attorney's
Office.
FIRE ACADEMY
• Conducted the Fire & Life Safety Educator Class — 8 students —40 hrs.
• Started the Fire Fighter 1 course running for next four(4) months —22 students.
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• Completed Emergency Vehicle Driver Training (EVDT) `Train the Trainer' course.
• Drafted new-hire orientation manual to be hosted on Target Solutions online training
server.
• Conducted Interviews on forty-two (42) candidates for hire; twelve (12) paramedic
and thirty (30)EMT's.
PUBLIC WORKS
CORRECTION FACILITIES:
Stock Island Detention Facility:
• Professionally installed bio-reader and intercom for secured operation of vehicle gate
exit
• Anti-skid coating of loading dock floor was completed
• Completed sealing and coating of showers in Dorm Hotel
Marathon Jail:
• Notice to proceed was issued for the roof improvements project
Monroe County detention Center-Stock Island
Percentage of requested work orders completed within 3 days with KPI
87%of 159 Customer requested work orders were completed within three days during Aug.2013
-KPI=%x requested x.01-
1.80
1.60
1.4(1
1.20 ,N
1.0®
0.80 �
0.60
0.40
0.20
0.00
125ept 120ct 12Nov 12Dec 13Jan 13Feb 13Mar 13Apr 13May 13Jurr 11W 13Aug
W Coi nplleted 82.40%.. 85.40% 93.00% 80.30°I 82.40% 85.5000
89.20°J 75.30% 84,:40°I 84.60°% 92.00° 87.00°
KPIL 0.75 0.88 1.06 0.98 1.56 1.14 1.24 1.22 L24 1.21 1.43 1.38
&iiij%Compteted IWOKM 2 per.Mov.Avg.(%Complleted) 2 per.Mov.Avg.(KPI)
FACILITIES MAINTENANCE/PARKS & BEACHES:
• Eight events at the Nelson GC required 5.5 hours of staff overtime
• Installed bollards to protect RPZ Valves at Nelson GC
• Contractor completed paving back of parking lot at Nelson GC
• Moved 27 ballot boxes to storage for Supervisor of Elections
• Retrofitted all lighting to LED's at PK Courthouse, Courtroom A
• Built custom boxes for new computers for judges benches at PK Courthouse,
Courtrooms A & B
• Removed front counter and installed new counter at the Key Largo Library
• Contractor completed painting front exterior of the Key Largo Library
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• Key Largo Park, added Grind Rail in Skate Park for younger children
• Completed installation of new carpet and the at the Marathon Clerk of Court
• Bids were received for carpet and the installation at Marathon Gov't. Center;
proposed award and contract on October 16th BOCC meeting
• Performed Key West Courthouse water damage repairs.
• Completed the replacement of floor the and painting at the Key West Library
Florida History office
• Replaced window air conditioners at the Annex phone equipment room and the
Key West Fleet Management office.
• Assisted Salute Restaurant in planning/permitting for replacement of kitchen
drain piping and grease trap
• Completed the replacement of the Jackson Square Records Facility computer
room fire suppression system
• Performed piping and sink repairs at the Cudjoe EMS Station
• Completed the addition of roof gutters at the Big Pine Key Fire Station
• Performed sand replacement at the Higgs Beach seawall areas
1
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For the period February 2012 through August 2013:
Total kilowatt-hour Savings = 1,074,695
Total CO2 Reduction=758 Metric Tons=CO2 Emissions from electricity use of 114
homes for one year
Total Energy Dollar Savings = $116,843
FLEET MANAGEMENT:
• Received and processed one new Ford Fusion for Public Works/Engineering
Department
• Received two new portable emergency power generators thru county's
Emergency Management Department
• Began major repair of Sigsbee translator generator for Sheriff/Communications
Department.
• Repaired defective transmission jack in-house saving approximately $1,000.00 for
new item
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• Repaired Marathon and Plantation shop air compressors in house
• The three garages combined completed more than 100 vehicle inspections
• Completed revisions to Admin. Instruction/Fleet Policy and Procedures Manual
• Completed extreme repair of H.D. clam truck for Solid Waste Department
• Completed extreme repair of Road Department Buzz cutter/tree trimmer
• Began implementing tenant responsibilities per Airport Storm Water Pollution
Prevention Plan; inspections, spill reporting, and staff training
ROAD DEPARTMENT:
• Buzz Bar/Chipper Operation, 41,213 ft., 7.75 miles, cost$6934.16
• Hand Tree Trimming cost$8445.69
• Mowing Operation, 199.55 ft., 37.79 miles, cost$5685.96
• Mulch Disposal, 11.42 tons, cost$1452.31
• Shoulder Work, 1977 ft., 60 tons rock, cost$1452.31
• Patch Work, 825 Ft., cost$322.27
• Trench Drain work, 44 Ft., 12 tons rock, cost$2403.32
• Sweeping, 14,221 Ft., miles 2.7, cost$371.43
• Weeding, 50 roads, cost$1256.82
• Sign Work, made & installed 22 signs, drilled& installed 8, 26 locates performed
• Special Support Work: shoulder work at Nelson GC and tree trimming at
Friendship Park
• Cut and removed concrete pole on 2nd Avenue, Stock Island
• Traveled to Miami to transport two generators for Fleet Mgmt.
• Assisted Parks & Beaches cutting and chipping two trees at Big Pine Park that
were struck by lightning
• Trimmed Coconut trees for Facilities Maintenance at the May Hill Key West
Library
• Spread seven loads of sand at Higgs Beach
• Assisted Facilities Maintenance at the Key West Courthouse (two new signs and
with water damage project) and at Harvey GC (sign work)
ll
FUND 102 GAS TAX RECEIPTS
...........................................................................................................................................................................................
5,500,000
5,000,000
4,500,000 .. ............
4,000,000
3,500,000
3,000,000 .............................. .......
21500,000
2'000,000
1 1500,000
I,000,000
500,000
0
September September FY2012 FY2013
2012 2013 Oct -Sept. Oct -Sept.
$476,943 $477,235 $5,095,075 $4,862,629
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
FU N D 401 CARD SOU N D TOLL RECEIPTS
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
September 2012 September 2013 FY2012 FY2013
$40,148 $52,334 Oct-Sept. Oct-Sept.
$914,143 $940,151
SOLID WASTE MGMT:
Household Hazardous
• In the month of September, the Household Hazardous Waste Department
collected waste for recycling from 79 unincorporated residents, and 7
incorporated cities residents.
• Commercial Hazardous and E-Waste participants included Waste
Management/Key West (1480 lbs. E-Waste), Florida Dept. of Environmental
Protection brought various hazardous chemicals and contaminated fuel, Keys Iron
Works (40 fluorescent bulbs), Salvation Army (140 lbs. E-Waste).
• Monroe County HHW staff recycled 894 batteries and brought 143 mercury
containing bulbs for crushing/recycling. Staff is introducing various County
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departments to a new battery recycling program called Call2Recycle that is aimed
at saving the County an estimated $10,000 a year by allowing us to recycle all
types of household batteries at no cost. Technology has now become a must have
in our daily life; the Transfer Stations are seeing an increase in the amount of
electronics and batteries of various types being recycled.
• HHW staff also recycled 201 fluorescent bulbs, 980 lbs. of lead seal batteries to
Interstate Battery Company, crushed 100 aerosol paint cans filtering out the gas
and bulking the paint which will be recycled
• Monroe County HHW staff picked up and properly stored hazardous waste left on
the right of way in Stock Island after the sheriff's department called and reported
it as an illegal dump (see photo below).
a,
a �
E-waste
• 76 TV's, 114 computers, 10 microwaves, and 62 printers were collected
countywide
Pollution Control
• Pollution control staff continues to do a good job collecting 41.66 tons of debris
from the County's rights of way. The Pollution Control staff also spent some
hours working with the HHW program, helping to bundle materials and pour
paint.
• Staff is also testing a new database that will allow them to input information
(address, materials, special notes) about their sweeps; it also eliminates
duplication of paperwork. The database will allow staff in other offices to review
the information and provide comments, or if they have questions they may contact
staff. This database will help us focus resident education on the areas identified
as areas of concern
Recyclin2
• Staff continued to monitor the co-mingle recycle project with Mangrove Mama's,
Kaya and The Wharf Bar and Grill throughout the month of September.
• Since starting to co-mingle their recycling Mangrove Mama's has been able to
reduce an extra weekly garbage collection in a savings of $232.00 for the month
of September. The Wharf Bar and Grill saved an estimated $298.00 in
September. They no longer have an employee haul the recycling to the transfer
station and expect to save even more with the upcoming busy season. Staff will
continue to monitor the participant's progress and will be adding Overseas
Lumber in Big Pine Key, Wasumkee Girl Scout Camp, on Scout Key, The Boy
Scout Camp Sawyer On Scout Key and The Boy Scouts of America Sea Base in
Summerland Key to the co-mingle program in October.
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• Staff provided recycling presentation, answered question and handed out
brochures to the Lower Keys Rotary Club monthly luncheon.
• Staff finalized with Keys Sanitation recycling proposals for Tradewinds Plaza in
Key Largo, and submitted proposals to Corporate Service Consultants for
recycling at the Tradewinds Plaza.
• Staff had a meeting to discuss America Recycles Day in November and HHW/E-
Waste Collection throughout the Keys this coming spring 2014.
• Staff provided recycling facts and information to Girl Scout troop 105 from Key
Largo for the upcoming Girl Scout event in Big Pine Key. The troop made
numerous games for the other troops and attendee's to play with this information.
Staff also helped with the setup of the Girl Scouts of Monroe County annual
meeting located at camp Wasumkee in Big Pine Key on September 21st. Waste
Management provided the recycling services for this event. Staff hosted a
recycling information booth at this event.
Solid Waste
• Staff presented the BOCC with the 2013/14 Solid Waste/Recycling residential
and commercial rates.
• Post closure operations at the landfills are well. However, we continue to battle
invasive plants on the landfill's hills.
• City of Marathon and Solid Waste staff are in discussion about starting a once a
month E-Waste and Hazardous Waste collection in Marathon. Staff will follow-
up.
• Waste Management's recycling operation has moved from Magnolia to the Key
Largo Transfer Station.
• A condo recycling box was placed in front of Magnolia, outside the fence, so that
it is easily accessible to the residents. The box fills up almost daily, and Keys
Sanitary has assumed the responsibility of taking it to the Key Largo Transfer
Station to empty it.
• To date we've only had complaints from Key Largo residents that were concerned
about the HHW special collections moving from the Magnolia site. They were
assured that for now the special collections will continue.
ENGINEERING
ENGINEERING SERVICES
• Tom's Harbor Channel — 100% complete. Staff awaiting final documents, as-built
plans, final quantity certification and final pay application from the CEI
consultant and the contractor.
• Old SR 940 Leg A (Watson Boulevard) Bridge — construction is 30% complete;
one half of bridge deck is complete and contractor is working on approach slab.
Anticipate FDOT compliance and construction audits will be scheduled within the
next few weeks per LAP requirements.
• US 1 Bayside Pedestrian Bridge/Bayside Trail — consultant revised 100% plans
based on staff review and has submitted to FDOT for review and comment. Staff
revising design contract to include NEPA documentation task necessary for the
pedestrian bridge due to award of enhancement(federal) funds for construction.
14
• No Name Key Bridge — Local Agency Program (LAP) grant agreement on
October BOCC agenda. Staff provided LAP right of way certification documents
to FDOT for review and approval.
• Asphalt Pavement Evaluation and Management— staff held kick off meeting with
survey team on September 27th. Road survey began on September 28th and is
expected to take two weeks pending weather delays.
• Card Sound Bridge Repair Project — staff requested letter from FDOT regarding
funding for construction and CEI portions of project. Awaiting response,.
• CR905 Bike Lanes — Staff prepared and advertised a RFQ for Construction
Engineering and Inspection (CEI) services on September 23' after receipt of
coordination letter from US Fish and Wildlife and Crocodile Lake National
Wildlife Refuge. Anticipate advertising for construction bids within the next few
weeks
• All American Road Wayfinding Sign Project — Staff finalized plans and
specifications and advertised for construction bids on September 22' . Bids are
due on October 24th.
PROJECT MANAGEMENT
• Freeman Justice Center Drug Court Offices — the hot water heater was not
working; however, this has been resolved. Project complete.
• Stock Island Fire Station — roof is 100% dried in and the metal roofing should be
complete in the next few weeks. Windows are on site and being installed.
• Lester Building Roof Repair — roofing is 85% complete, and should be 100%
complete in October 2013.
• Conch Key F.S. —all project close out documents received. Project is closed.
• FJC Lobby expansion — all new walls completed and stuccoed. Interior electric
conduit being installed, framing and insulation being installed.
• Marathon Courthouse — close out documents and substantial completion upon
canopy being installed.
• ADA Compliance Segments 41 and 42-- County and contractor have reached a
settlement agreement; Project Management Department is currently developing
the Scope of Work for completion of these Segments.
• ADA Segment 43- project is complete, waiting for closeout documents from
contractor.
• ADA Segment 44- contractor has submitted for permit, a time extension will be
necessary for the completion of the project.
TDC PROJECT
• AIDS Memorial —project complete, waiting for close out documents.
• Key West Lighthouse Preservation — agreement between the Key West Arts &
Historical Society and Bender & Associates Architecture (B&A) for repairs and
restoration. B&A will conduct a detailed architectural study of what work needs
to be done as well as provide an estimate.
• Martello East — roofing repairs went out to bid, Roofing by Ruff was the low
bidder. Contract will go before the BOCC at the regular October 2013 meeting
for approval.
15
• Tennessee Williams Theater on Campus on Stock Island — final inspection
conducted August 301h. Project complete.
• W. Martello fence replacement- fencing is 100% complete. All close out
documents complete,project is closed.
TECHNICAL SERVICES
Availability of Entire Network - Last Month
Availabilitv of Entire Network
99.51%
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This is a chart of the total network throughput on all monitored network interfaces for the
last month. Basically we are showing approximately 500 Gigabytes of data moving
across our network every hour.
We completed 276 work orders, completed an assessment of the Lync server
environment and implemented clients for IOS devices, continued to rolled out new
computers, renewed the County's Microsoft Licensing Agreement, opened the RFP for
Network Switching Equipment, tested IOS 7 software, migrated Key Largo Library to
new fiber circuit, updated library computers, added Microsoft RTV licenses to Polycom
camera's for Lync system, moved more data into the SAN for Alchemy, further
developed the new SharePoint trial site, continued to relocate numerous production
servers to Miami, decommissioned MARVMWare and MARVMWare2, evaluated new
16
tablets and Lenovo Carbon laptop, evaluated Windows 8.1, and pushed out Microsoft
updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 808
Office visits: 259
New clients: 80
Field visits: 8
Benefits Delivery at Discharge: 4
Transportation program:
Transportation calls: 235
Veterans transported: 145
Financial data:
The financial data for the month of September totals $315,472.00 and indicates the
amount of new revenue brought into Monroe County derived from claims filed by the
entire department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION-AUGUST 2013
17
Total Revenue Total Revenue Total Revenue Total Total Revenue Total Revenue
Account Number FY'10 FY'll FY'12 BUDGETED FYTD as of FYTD as of
Revenue FY'13 AUGUST 2012 AUGUST 2013
REVENUE
Administrative Engineering 001-000000-341921-SG $2,052 $19,866 $7,636 $0 $6,886 $4,125
Boat Improvement Flmd 157-347270-SP/347271-SP $668,103 $699,750 $674,826 $690,000 $581,574 $590,552
Building Book/Co /etc. 180-369001-GM $8 867 $10 836 $8 283 $8 000 $7 608 $13 807
Building-Income from Permits/A licat 180-322005-SG $2134 998 $2180 439 $1928 235 $2100 000 $1719 073 $2 229 214
Certificate of Competency/Contractor I 180-322103-SG $160,815 $18,817 $158,5151 $18,500 $155,755 $22,285
Code Compliance 148-341916-SG/148-354001-SG $348 442 $532 445 $423 630 $470 000 $402 446 $459 796
Education Fees-Building 158-322005-SG $32 420 $24 677 $23 496 $0 $21930 $24 866
Education Fees-Environmental 158-322006-SG _K2 $14 254 $14 242 $0 $13 302 $15 254
Environmental Mti ation 160-351400-SP $133 368 $155 042 $240 275 $170 000 $228 889 $128 478
Fire Marshal 148-341906-SG $45 571 $15 240 $18188 $16 250 $16 212 $25 645
Flood Review sub-account of Building180-322005-SG - - $0 $59 950 $17 067
Flood Variance 148-341907-SG $50 $0 $50 $0 $50 $0
Historic Preservation 148-341913-SG $0 $0 $800 $0 $400 $50
Impact Fees 130-131-132-133-134-135-136 $176 996 $163 363 $165 601 $125 108 $138 312 $147 722
Conservation Land Purchase ROGO B 158-341905-SG $0 $0 $0 $7 088 $0
Marine Resources 157-62613-343700-SP/157-00000 $3,079 $1,300 $3,000 $1,300 $0
Planning Admin/Research/Copy/etc. 148-369001-GM $1,629 $295 $1,979 $2,300 $1,000 $859
Radon/DCA 180-341904-SG $2,459 $26,526 $23,780 $26,000 $22,069 $30,309
Recovery/DBPR 180-341908-SG $2,459 $26,551 $23,780 $26,000 $22,069 $30,309
Wastewater 310-000000-325100-GM $0 $0 $0 $37,042 $90,318
ZoningROGO/Environmental 148-341905-SG $443,278 $471,4011 $425,308 $440,000 $385,860 $504,414
Revenue Total $4,163,6271 $4,362,581 $4,139,9241 $4,095,1581 $3,828,8141 $4,335,071
EXPENSES
Fund-Cost Center Total Actual Total Actual Total Actual Total Total Expense Total Expense
Expense FY10 Expense FYll Expense FY12 BUDGETED FYTD as of FYTD as of
Expense FY13 AUGUST 2012 AUGUST 2013
Boating Improvement-County$ 157-62613 $13,784 $106,379 $248,2161 $401,394 $203,236 $167,697
Boating Improvement-State$ 157-62520 $292,524 $364,167 $218,771 $1,750,000 $208,331 $160,376
Building Dept. 180-52502 $2,144,364 $2,351,380 $2,208,997 $2,422,701 $1,945,325 $1,733,587
Code Compliance 148-60500 $1,157,050 $995,330 $1,045,479 $1,329,423 $893,241 $981,878
Comprehensive Plan 148-51000 $380,765 $240,249 $202,756 $270,000 $160,539 $109,875
Environmental Resources 148-52000 $280,108 $295,142 $355,116 $592,251 $303,908 $592,251
Environmental Restoration 160-52002 $153,611 $158,229 $120,893 $170,528 $114,187 $110,544
Geographic Info.(GIS) 148-50002 $209,676 $168,827 $172,444 $173,801 $151,050 $138,711
Growth Mgmt.Admin. 148-50001 $464,890 $909,891 $434,698 $754,277 $378,087 $347,148
Planning 148-50500 $990,168 $1,052,377 $1,182,9001 $1,240,239 $1,039,824 $1,025,679
Planning Commission 148-51500 $80,563 $81,844 $76,0301 $82,002 $65,698 $60,298
Expenses Total $6,167,503 $6,723,815 $6,266,300 $9,186,616 $5,463,426 $5,428,044
Difference(Revenue vs.Expense) 02,003,876 22,36L23 02J26,376 7M9L,4%00 SL63Ia6IL76 01a062a673u28
18
PU ONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
Three Month - Yearly Comparison
Does niot lInclude"goat Ilump7rrovernemit Fund""Revenue
$600,000
500,000 $i5i 1$A$85i
4 00,000
$351,$13 $3$2,2645
$300,000 $297,203 $292,399
$200,000 1$215,7531
$100,000
$0 L L
Juan 2012 Jun-2013 Jul-2012 Jul-2013 }dug-2012 Aug-2013
uuuuu Uplpeir Keys $186,420.24 $118,205.84 $105,076.67 $137,093.65 $71,052.34 $181,340 87
IIIIIIIII Muddle Keys $1443,629.03 $232,551.21 $169,175.26 $139,396.64 $122,876.61 $285,537.28
IIII Loweir Keys $21,7644.02 $31,509.00 $22,950.84 $15,909.05 $21,824.12 $51,607.12
TOTAL $351,813.29 $382,266.05 $297,202.77 $292,399.344 $215,753 07 $518,485 27
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
MONROE COUNTY GROWTH MANAGEMENT
REVENUE
Fiscal Year To Date Comparison
Does not include"Boat IImprovement IFund"Revenue
4,400,000 $ 335,07.
4,300,000
4,2.00,000
4,100,000
4,000,000
3,900,000 $3,828,814
3 800 000
3 700 000
3 600 000
3 500 000
Revenue Total
IIIIIIIIIII Total Revenue FYTI9 as of AUGUST 2012. IIIIIIIIII Total Revenue FYTO as of AUGUST 2013
19
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE RECEIPT#
AUGUST 2013
Lower Keys
$511,607
IIIIII Upper Keys ��ppiluu
11811,34'1
01
Middle addle Keys
$285,537
Dees not include"Boat Improvement(Fund"Revenue
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY PERMIT "WORK" LOCATION
AUGUST 2013
Upper Keys__ IIIIIIIIIII Lower Keys
$2211,209 $195,250
�� IIIIIIIIIIII
� Middle Keys
uul !tither(Misc.) $30,1126
Does not include"Boat Improvement.I19Ifi�e`r�e
BUILDING DEPARTMENT
20
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVTY BY OFFICE
Office designation based on,ppernnit nu m,ber.
ISSUE®PERMITS PLAN REVIEWS INSPECTIONS
3,000 l Incl.only buidling,electric,Incl.only PASS or FAIL Reviews
forbuidling,electric, plumbing,mechanicol/gos
2„500 plumbing,mecbonicaf1jas
2,000 2,563 2,445
1,500
1,000
500 428 47 5B� 733
o IIIII
Aug-2012 Aug-2013 Aug-2012 Aug-2013 Aug-2012 Aug-2013
uuuul Lower Keys 149 196 238 312 767 873
111111111 Middle Keys. 30 34 29 440 105 186
IIII Lipper Keys 249 217 3141 381 1,691 1,386
TOTAL 4428 4447 581 733 2,563 2,445
I1/IIONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY
Fiscal Year Comparison
8,000 7,4I46
7,000 -
6,000
5,000
4,000
3,000
2,000
1'000 iiiiiiiiiiiiiiiiiiiiiiiuiiiiiiiiiii IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
Oct 2011-Sept 2012 Oct 2012-Sept 2013
IIIIIIIII ELECT 1,577 1,741.
IIIIIIIII EXAM 3,428 3,839.
IIII MECH 622 880
IIIIIIIII PLUMB 873 986
TOTAL 6,500 7,446.
21
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
30,000
2.5,000 25,677
20,000
15,000
10,000
5,000
® i...............
Oct 2011-Sept 2012 Oct 2012-Sept 2013
IIIIIIIIII lBuilding 12,456 10,445
IIIIIIIIII Electric 4,156 2,877
IIIII Mechanical/ILP 1,312 1,173
Plumbing 7,253 4,132
TOTAL 25,677 18,627
GIS OFFICE
GIS Projects -Data/Map Requests/Technical/Programming
- Permit Referral Process —Mapping/Analysis—Planning
- Pavement Evaluation Project—Engineering—Judith Clarke
- Card Sound Road— Survey Scanning— Code Compliance
- Florida Forever/Public Lands Mapping -Planning
- Private-Vacant/Focus Area Mapping -Planning
- Aerial Mapping—Long Beach Drive—Code Compliance
- Ordinance Mapping—John Moore, Renaissance Farms -Planning
Data Requests:
John Pennekamp Maps
GIS Addressing
- 42 New physical address assignments
Marine Resources Office
22
Channel Marker Program:
Channel Marker/Buoy Replacements
30
25
20
15
10
5
0 0 0 try;
0
Seek Oct Nov Dec Jan Felt March April May June July August
2012 2013
September 2012 $11,380.00
October $3,663.00
November $0.00
December $14,419.00
January 2013 $0.00
February $0.00
March $14,090.00
April $16,874.00
May $3,974.00
June $0.00
July $0.00
August $5,803.00
Total $70,203.00
Six marker/buoy replacements or repairs were completed during August 2013. Total
annual costs as of August 2013 were approximately 10% lower than costs in August 2012
($77,518).
Derelict Vessel Program:
23
Derelict Vessels Removed
16
12
8
4
011 01 01 a
Sept Oct Nov Dec Jan Feb March April May June July Aug
2012 2013
September 2012 $24,490.00
October $2,500.00
November $30,323.00
December $7,298.00
January 2013 $19,198.00
February $3,195.00
March $9,350.00
April $0.00
May $0.00
June $0.00
July $12,488.0
August $10,870.00
Total $119,712.00
Removal costs for the past twelve month period were approximately 37% lower than the
same timeframe in 2012 ($191,582.00). FWC has stepped up processing of derelict
vessels over the summer, and a steady removal rate is anticipated to continue in the
foreseeable future.
Vessel Pumpout Program:
24
Number of Pumpouts
900
800
700
600
500
400
300
200
100
0
Sept Oct Nov Dec Jan Feb March April May June July Aug
2012 2013
Sewage Removed (gat.)
25000
20000
15000
10000
5000 0 .......
Sept Oct Nov Dec Jan Feb March April May June July Aug
2012 2013
Vessel pumpout service for unincorporated Monroe County is provided through a
contract with Pumpout USA. Pumpout numbers have steadily increased since February
as the program has phased-up service in six coverage areas during the first quarter of
service. Pumpout numbers further increased in the late summer as more vessels are
complying with the Pilot Program anchoring ordinance in the 'managed anchoring zones'
in the Key West area, and utilizing the free service. The number of pumpouts is
anticipated to increase in the fall with the return of many vessels for 'season' and
increased enforcement of managed anchoring zone regulations.
CODE COMPLIANCE DEPARTMENT
25
The Code Compliance Department responds to complaints received from various sources,
walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff
also, is proactive identifying code violations while conducting routine field inspections.
De artment Totals August 2013 New Cases 175 Inspections 1866
200
1804
1800 174 171
1600
1L364 1392
140012,53 � � ._.-.]16
1199
12 1122
953
1000
817
800
600
400
200
MOMAIRM/1.MEN
August 2013 showed an 8% decrease in new cases from the previous month with total
numbers holding steady comparable to the previous year. However, total number of
inspections increased by one hundred and forty-seven (147) over last month due to staff
reviewing old cases, conducting re-inspections, and closing compliant cases. Four
citations were written for unlicensed activity and work without the benefits of permits.
Fines, fees, and costs collected of $39817.00 shows nearly a $5000.00 increase over the
average dollar amount collected per month to date for 2013. Total fines, fees and costs
collected year to date ($278917.00) are slightly down from 2012 ($300261.28) for the
same time period.
Staff met with representatives from the Clerk of Court's Office to work in a collaborative
effort to identify properties who are not in compliance with the vacation rental code
resulting in no collection of bed tax. In addition, staff is working closely with the Tax
26
Collector's Office to confirm properties have a current Business Tax Receipt and with the
Property Appraiser's Office to verify there is no Homestead Exemption.
There were nineteen (19) cases placed on the agenda for Special Magistrate with the
following results:
Cases Continued 4
Stipulated Agreements Signed 9
Compliant Prior to Hearing 2
In Violation w/Findings of Fact 3
Withdrawn (new owners/rec'd payment) 1
Approval for Collections 0
Dismissed & Closed 0
There was no Contractor's Examining Board hearing for the month of August.
UPPER KEYS
NEW CASES 33 INSPECTIONS COMPLETED 294 SM 3
350294
/
300 r „a
250
200
1�0
1�41
100 /
9.. ..9..... .. 3
0
e
(
MIDDLE KEYS
27
NEW CASES 46 INSPECTIONS COMPLETED 642 SM 11
NEW CITATIONS 4 CITATIONS ISSUED 4 CEB 0
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
700
612
600
500
400
30
213200
j r /
144
130
100
6 5
1,01914
w
w Z CL F z
z
z z D D D D D D D D
z z z m' ~ w
D D D ut D t D c�
C w
a
Z Z Z LA
LOWER KEYS
NEW CASES 96 INSPECTIONS COMPLETED 930 SM 5
28
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
1000
930
900
800
700
600
500
400
300
212
7.00 172
96
100 ... 86
2 .. . 21..
. � 0 �,. "C
c �<)
0 C)
PLANNING AND ENVIRONMENAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress.......................................................................................2
Alcoholic Beverage Permit, Applied..................................................................................................... 1
Alcoholic Beverage Permit, In Progress ...............................................................................................2
Conditional Use, Major, Permit, In Progress ........................................................................................ 3
Conditional Use, Minor, Permit, In Progress ........................................................................................4
Conditional Use Minor Deviation Applied...........................................................................................2
Conditional Use Minor Deviation In Progress...................................................................................... 3
Conditional Use, TRE, In Progress ....................................................................................................... 1
Conditional Use, TDR, In Progress....................................................................................................... 1
Development Agreement, In Progress................................................................................................... 1
Home Occupational Permits, Applied............................................................................................... 1
Home Occupational Permits, In Progress.............................................................................................. 1
PublicAssembly Permits, Issued .......................................................................................................... .....1
RoadAbandonment, In Progress........................................................................................................... .....3
29
Variance, Administrative, Applied........................................................................................................ .....1
Variance, Administrative, Completed................................................................................................... .....1
Variance, Administrative, In Progress............... ................................................... ...2
PermitReviews ..................................................................................................................................... ..147
VacationRental, Applied...................................................................................................................... .....2
VacationRental, Issued......................................................................................................................... .....3
Vacation Rental Mgr. License, Applied................................................................................................ .....1
Vacation Rental Mgr. License, Issued................................................................................................... .....2
Plats, In Progress ................................................................................................................................... .....1
LUDMap Amendment, Applied........................................................................................................... .....1
LUDMap Amendment, In progress...................................................................................................... .....5
MCCText Amendment, Initiated.......................................................................................................... .....1
MCC Text Amendment, In progress ..................................................................................................... ...11
ROGOExemptions, Applied................................................................................................................ .....4
ROGOExemptions/Denials, Issued...................................................................................................... .....1
LDRD's Issued...................................................................................................................................... .....1
Requestfor Records .............................................................................................................................. .....1
Pre-Application Conferences ................................................................................................................ .....2
Lettersof Understanding....................................................................................................................... .....4
Historic Preservation Committee Applications..................................................................................... .....1
ADMINISTRATIVE MEETINGS
Development Review Committee— 1 meeting, 8 items
Planning Commission Meeting— 1 meeting, 3 items
PLANNING& ENVIRONMENTAL RESOURCES
COMPREHENSIVE PLANNING Examples/Details
AMS MH ES
TOTAL
CP/LDR Text Amendment, In progress 1 2 3
CP/LDR Text Amendment, Completed 1 1
FLUM/LUD Map Amendment, In progress 1 4 3 8
FLUM/LUD Map Amendment, Completed 1 1
Other Report or Special Project, In progress:
Research, LHAP, Public Facilities Capacity Report,
Press Release, RESTORE, White Paper, etc. 2 2 4
Other Report or Special Project, Completed 1 1 2
Development Review Committee meeting 1 1 1 3
Planning Commission meeting 1 1 1 3
Board of County Commission Meeting 1 1 2
Other intergovernmental or community group meeting:
DEO, SFRPC, WQPP, Climate Change Committee, Homeowners
Association, NAS`KW, Keys Days, Seven50, US`FWS; etc 3 3
Keith& Schnars Teleconference meeting 1 1
Keith& Schnars Contract Management—invoices 4 4
Keith& Schnars Contract Management—scheduling:
30
Meetings, notices, advertising 2 2
Keith& Schnars Contract Management—deliverables:
Review of elements/amendments, distribution 18 5 18 41
Pre-Application Conferences 2 2
Beneficial Use, In Progress 1 1
Coordination & Assistance -other County Departments:
WW, Land Authority,Fire, etc 2 1 3
Training completed :
Budget/Gov Max/Climate/PDRP/Annual Training/NROGO 3 1 4
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
Overview
The services provided by Environmental Resources include the review of building permit
applications, review of applications for Conditional Use approvals, variances to dock &
shoreline regulations and preparing amendments to the Comprehensive Plan and Land
Development Code (including Tier Overlay District map amendments). In addition,
Environmental Resources staff provides staff support to the County's Climate Change
Advisory Committee and the Southeast Regional Climate Change Compact.
Building Permit Application Review
Biologists review building permit applications for compliance with Land Development
Codes related to:
• Storm water management
• Land Clearing
• Landscaping
• Shoreline setbacks
• Docking facilities
• Wetland fill
In addition to the above, Biologists review building permit applications for compliance
with the recently adopted Permit Referral Process (PRP), which requires the County to
evaluate applications for new development for potential impacts to Federally listed
species under the Endangered Species Act. During the month of August, staff reviewed
62 applications for new residential dwelling units for compliance with the PRP. The U.S.
Fish & Wildlife Service has revised the Species Assessment Guides used in the review of
permit applications, and Environmental Resources staff is in the process of amending the
Land Development Code to reflect these revisions.
Building permit reviews for the month of August 2013 consisted of 245 plan reviews not
associated with the PRP. Biologists conducted 83 field reviews in August in support of
permitting services, either to aid in the review of current applications or inspections of
permitted activities. Staff conducted an additional 10 site reviews in support of Code
Compliance,primarily for overgrown canals.
Non Permit related Services
31
Conditional Use Applications &Pre-aplication meetings
The Sr. Administrator for Environmental Resources provides review of applications for
Conditional Use approval and participates in pre-application conferences (along with the
preparation of Letters of Understanding). Four pre-application conferences were held in
August.
Committee/Task Force support
The Environmental Resources office provides staff support for the County's Climate
Change Advisory Committee and the Southeast Florida Climate Change Compact. In
addition, the Sr. Administrator of Environmental Resources co-chairs the Lands &
Natural Systems committee of the Climate Compact, and continued efforts to develop a
Vital Signs Network for monitoring climate related impacts to the natural resources of
Southeast Florida.
Comprehensive Plan & Land Development Code updates and amendments
As with the Growth Management Division in general, Environmental Resources is very
busy participating in the update of the Comprehensive Plan.
Other non-permit related services provided in June included coordination and meetings
with numerous individuals and agencies, including the following:
• Monroe County Climate Change Advisory Committee
• Southeast Florida Climate Change Compact
• USFWS Permit Referral Process coordination
Public Speaking/Education Events
The Environmental Resources staff routinely interacts with the residents of Monroe
County to explain Land Development Codes, to help identify plants and animals that
residents inquire about, and to engage interested parties in workshops or meetings related
to improving County services.
Endangered Species Coordination
The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service
was preparing to recommend additional species endemic to the Florida Keys for listing as
endangered under the Endangered Species Act. Environmental Resources staff has
participated (along with additional Growth Management staff) in bi-weekly coordination
conferences with FWS regarding the future listing of these species and the designation of
critical habitat on Big Pine Key and No Name Key.
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