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Item S5 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 16, 2013 Division: Monroe County Bulk Item: Yes XX No _ Department: Fixed Asset Surplus Staff Contact Person: JJ Gerawav AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via disposal or advertise for bid. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: N/A BUDGETED: Yes _ No COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty_ OMB/Purchasing Risk Management DIVISION DIRECTOR APPROVAL: u (Michele Huss, Assistant Finance irector) DOCUMENTATION: Included Yes Not Required DISPOSITION: AGENDA ITEM# s Revised 8/08 Board of County Commissioners October 16, 2013 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION Original Estimated County ID A Description value value need approval to- 5944 Dell O tii lex 320 Obsolete and Beyond Repair $ 1,467.15 $0.00 remove from inventory and dispose 4512 Dell Dimension 3000 Obsolete and Beyond Repair $ 1,306.03 $0.00 remove from inventory and dispose 4858 Dell Dimension 2350 Obsolete and Beyond Repair $ 1,290.45 $0.00 remove from inventory and dispose 3199 Dell Dimension 4100 Obsolete and Beyond Repair $ 1,577.01 $0.00 remove from inventory and dispose 5912 Dell O tii lex 520 Obsolete and Beyond Repair $ 1,266.10 $0.00 remove from inventory and dispose 6087 HP DC7700 Obsolete and Beyond Repair $ 1,330.00 $0.00 remove from inventory and dispose 5038 Security Recorder Obsolete and Beyond Repair $ 5,352.00 $0.00 remove from inventory and dispose 5039 Security Monitor System Obsolete and Beyond Repair $ 3,020.00 $0.00 remove from inventory and dispose 5040 Security Monitor System Obsolete and Beyond Repair $ 3,395.00 $0.00 remove from inventory and dispose 5041 Security Monitor System Obsolete and Beyond Repair $ 2,695.00 $0.00 remove from inventory and dispose 5958 Dell Latitude D830 Obsolete and Beyond Repair $ 1,549.82 1 $0.00 1 remove from inventory and dis ose 2598 Microfilm ScanPro Obsolete and Beyond Repair $ 2,570.00 $0.00 remove from inventory and donate $ 26,818.56 $0.00 i t MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: j.j. Geraway - Stop #8 FROM: Cheryl Alfonso Property Clerk, Finance Dept. Court Operations Manager DATE: M.C. Serial Asset Data Original& Est. I.D.Number Number Descri tign Purchased Present Value 5944 B9RKQC1 DELL OPTIPLEX 320 4/27/2007 1467.15 /-0- 4512 9BDOQ71 DELL DIMENSION 3000 6/16/2005 1306.03 / -0- 4858 CH81 B21 DELL DEMENSION 2350 12/23/2002 1290.45 /-0- �19 B SS01 wk Dern►(6,on g100 lbI)5101 1571,01 -0 5�i 1 a, H Q-7 U VA pets Do)qw GA 520 al LA 0`1 I a l�ln, l0 0— ti r S m40&ONJ VA+P DC77OD 9 IL An 00 -p - a I i F k I CHECK ONE(1)APPROPRIATE LINE BELOW: z APPROVAL TO ADVERTISE FOR BIDS. XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REQUEST: OLD COMPUTERS THAT ARE BEYOND REPAIR APPROVED BY: DATE: PRINT NAME: Gerald Land, CJIS N1 ager DIVISION DIRECTOR APPROVAL: PRINT NAME: Holly mina, Court Administrator TECHNICAL SE CES APPROVAL: PRINT NAME: OMB FORM REVISED 11/99 i MONROE COUNTY INVENTORY DELETION REQUEST To: l�/�/tZ J�S -J�� From: IYl oki ro c= COv-Al?U 7t9 X Date: i w j w; �y# �'§ s A��i`t`+, j` i ?.x r �4.,�,.�'c"�.. ,' ♦ �1�� e' 'i b� `'"` z �' ,i�� 5D3 8 -4lUvSa RD9n/v Scearv,& recorder- Z 0 ej 05 5, 3sa •oo "5 D 3 ! 6Fv1-z/19/8//4t&v &tan MO."I JW 5 u 0 �0 © F�vcy7o2 9(04/4(ics�cu�' thon,�)✓ s . eel, v S 3 3 9S. u Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS _( APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: PREPARED BY: DATE: Signature �A4/,(i;�b,17��A!l' �Ea �-)00-"-Lt. Printed Name DIVISION DIRECTOR APPROVAL: Signature 3 i ReoeM W MONROE COUNTY SEP 2 6 2013 INVENTORY DELETION REQUEST FI"°noe0 ' /VI�y,cro� Cou-��y Tex coll��vr'z. To: clL� k S �� From: t V1,0 u c Z Date: 1 ,2(d 13 i i Monroe County Serial Asset De Qriinui "acted i I.D.Number Ntirtrlber Description Purchased �"resuit value OBI9�i ,��u�, ' /Xo,,,' ,� Sys !o o,I i f Check one appropriate line below: APPROVAL TO ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: Reason for request: 7' PREPARED BY: DATE: Sidnature Printed Name DIVISION DIRECTOR APPROVAL: Signature s `s Received MONROE COUNTY COMPUTER RELATED EQUIPMENT r L-_3 _ INVENTORY DELETION REQUEST Finance Dept TO: JJ Geraway, Property Clerk FROM: Maria Guerra Finance Dept., Stop 8 DATE: Information Technology M.C. Serial Asset Date Ortal&Est. I.D.Number Number Description Purchased Present Value 5 f 5958 9XS73D1 Dell Latitude D830 Laptop 9-307-"Tt $1549.82/$000.00 k CHECK ONE(1)APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. E XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: REASON FOR REOUEST: OLD OUTDATED PREPARED BY: Maria Guerra DATE: September 5th , 2013 Si Printed Name DIVISION DIRECTOR APPROVAL: t Signature Printed Name Robert Ward TECHNICAL SERVICES APPROVAL: D IEC�lE U V E si ature lr� D Printed ame Jorge Swaby OMB FORM VISED 03/12 Received R04 S' Z 3 AUG 0 6 200 MONROE COUNTY I P 0 �1 Fk INVENTORY DELETION REQUE" wwD6M TO: JJ Geraway,Property Clerk FROM: Anne Layto7Rice. Li ary Administrator Finance Dept., Stop 8 DATE: 18 July 2013 M.C. Serial Asset Date Original& Est. I.D.Number Number Description Purchased Present Value 2600-964 and SN12765 Microfilm ScanPro 2598 CHECK ONE(1)APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO DISPOSE OF IT. x APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: MCSO REASON FOR REQUEST: Obsolete,replaced with more user-friendly model PREPARED BY: Signature . 18 July 2013 DATE-ature J DIVISION DIRECTOR APPROVAL: Signature OMB FORM REVISED 03/12 MONROE COUNTY SHERIMS OrrICE RICHARD A. RAMSAY, SHERIFF August 29, 2013 Tom Hambright Monroe County Public Library 700 Fleming Street Key West, FL 33040 Dear Mr. Hambright I have been advised that you have a microfiche machine for donation from the Monroe County Public Library. We have historical documents stored on the microfiche; I would like to request the microfiche scanpro serial #SN 12765 machine be donated to the Monroe County Sheriff s Office. The donation would be greatly appreciated. Please cont me at(305) 292-7044 if you have any questions. Thank You, Doru�. Moore, Executive Director Human Resources Division 5525 COLLEGE RD KEY WEST, EL 33040 (305)292-7044 LAX:(305)292-7159 WWW.KEYSSO.NET e