Item O2 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16, 2013 Division:. Monroe County Sheriffs Office
Bulk ItelTV YCS' X No -- Department: Grants
Staff Contact llersoti/l?lion e#: Tamara Snider /292-7092
AGENDA ITEM WORDING:
Rescission of Amendment#0002 approved at September 17, 2013 BOCC meeting, and approval of revised
Amendment#0002 to DCF Criminal Justice Mental Health and Substance Abuse Reinvestment Grant/ MlOU for
the,"Third Year",
ITEM BACKGROUND:
In September 2013, Amendment#0002 was approved by the BOCC. Shortly after the BOCC meeting, DCF
advised that a revision was necessary because there would be a new signatory.
In March of 2013 Department of Children and Families approved the third year funding of the Mental Health and
Substance Abuse Reinvestment Grant in the amount of$249,980.28 bringing direct funding total for all three
years to $615.251.42. DCF is now requesting the Mayor's signature on the third year Memorandum of
Understanding,
In February 2012 Department of Children and Families approved the second year funding of the, Mental Health
and Substance Abuse Reinvestment Grant, DCF is now requesting the Mayor's signature on the second year
Memorandum of Understanding.
On April 22, 2011, a MOU was executed between DCF and Monroe County, On April 29�, 2011, the Monroe
County Sheriffs Office was advised by DCF that it should apply for 100% of the first year's funds in advance,
due to the possibility that said funds may not be available after June 30, 2011. A separate form requires the
Mayor's signature in order to obtain the advance funds.
In February 2011 a request was submitted to the BOCC to(1)Approval to execute Memorandum of
Understanding#LHZ237 between the State of Florida, Department of Children and Families and Monroe County
in order to accept a three-year Implementation Grant in the amount of$749,469.00, and (2)approval of
Memorandum of Understanding between the Monroe County Sheriff's Office and County regarding the
Implementation Grant.
In September 2010, the BOCC approved the Sheriffs request to submit an application for the Implementation
Grant. On or about January 12, 2011, the Sheriff was notified that the State had awarded the grant. This
Implementation Grant will help the Sheriff's Office to provide alternatives to detention for offenders who are
mentally ill and/or have substance abuse problems.
PREVIOUS RELEVANT BOCC ACTION:
See above.
CONTRACT/AGREEMENT CHANGES: The only two changes in the document vis-6-vis the version of
Amendment#0002 approved at the September BOCC meeting are: (a) revised signato,r on behalf of DCF on
page 2, and (b)document date changed from August 23, 2013 to October 31, 2013 wherever it appears in the
document.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: 1$t Year = $249,82100/2 Ild Year= 11 4,952.88+495,26 =$115,448.14/3 d Year --,$249,980.28
(249 14142+679.58+157.28 = $249,980.28)/Grant Total for 3 Years $615,251,42
INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:_n/a
COST TO COUNTY: $9,00
In-Kind Match Explanafion.
*Lower Keys Medical Center- $250,000 per year for Medical Services (x 3 years = $750,000.00)
*Institute of Criminal Justice— FKCC -$4,2001.00 per year for CIT Training Space (x 3 years=:$12,600.00
*1 61h Judicial Circuit Drug -$5,936.32 per year for Counseling & Drug Testing (x 3,years = $17,808.96,).
*Florida Keys Outreach Coalition, Inc. - $4,704 per year for Transitional Housing and supportive services 9 x 3
years = $14,11:2.00),
*Monroe County Sheriff's Office - $16,218.00 per year for grant administration/staff assistance, office space,
supplies, air cards, computer equipmenit(i.e, laptop, monitors, docking station, desk top computer/hard drive,
etc.), printer, vehicle usage, etc. (x 3 years =$48,,654.00)1,
Cash Match Explanation:
*Monroe County Sheriff's Office (Year 1 $249,823.00 = $25,0100 /Year 2 $114,952.88 = $11,5100 Year 3
$249,143.42 =$25,000
Sheriff's estimated total cash match: $61,500.00(to be used for purchase of additional services).
SOURCE OF FUNDS:
—
REVENUE PRODUCING: Yes No X AMOUN PER MO T PNTH Year $249,980,28
� 0,/
APPROVED BY: C CO 0ounty Alty &T /Purchasing Risk Managci-nen0",
DOCUMENTATION: hicludw X Not Required_—...
DISPOSITION:—__...___._ AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Date: April 22, 2011
Expiration Date: 3 Year Grant
Contract Purpose/Descriptiom Criminal Justice Mental Health and Substance Abuse Reinvestment
Grant MOU for the third year,
Contract Manager: Tamara Snider 292-7092 Monroe County Sheriffs Office
(Name) (Ext.) (Department)
forBOCC meeting on October 1,6, 2013 A2enda Deadline: October 1, 2013
CONTRACT COSTS
Total Dollar Value of Contract: $615,251.42 Current Year Portion: $01.00 (starts next FY)
Budgeted?Yes X No Account Codes: _XXXXXX
Grant: $615,251.42 for 3 years (1$'Year =_$249,823.00 /2"' Year= 114,952.88+49516
1 $1,15,448.1 / 3 rd Year = $249,980.28(249�1 43,42+679.58+157.28 =L249,980.28)/Grant Total for 3
Years 5615,251.42
County Match: $0.00
NOTE.- The In-Kind Match of$843,174.96 for all 3 years of the grant, will be provided by Lower Keys
Medical Center, 16"'Judicial Circuit Drug CourtlCourt Administration, Florida Keys Outreach Coalition,
Institute of Criminal Justice (CIT Training), and the Monroe County Sheriff Office. In addition, the
Sheriff's Office, is providing a cash match of 10%per cent per year($25,000 in Year 3).
ADDITIONAL COSTS: $0.00
Estimated Ongoing Costs: $0.00
CONTRACT REVIEW
Changes Date Out
t in Needed yyte
er
Division Director `5 Yes? No7
Risk Management Yes[:] No[]'
OMB/Purc%lsjng 11.3 YesEl No(, �s
Iq
County Attorney �7 YesEl NoEj
Comments:—..—
OMB Form Revised 9'/11/95 MCP #2
I-HZ37 Amendment#0002
October 31, 2013
THIS AMENDMENT, entered into between the State of Florida, Department of Children and Families,
hereinafter referred to as the "Department" and Monroe County Board of Count y lissioners
Comm
hereinafter referred to as the"County," amends Memorandum of Understanding (MOU)#LHZ37.
Amendment Number 0001 reduic,ed funding, added reporting requirements, added a liability responsibility,
updated the Substance Abuse and Program Office contact and the Grant Manager for the department and
added the County's responsibility to return any unmatched grant funds, any unused advanced grant funds
and any unapplied accrued funds.
This amendment shall ire-distribute budget funds to increase costs for travel, training, grant services,
consultants' costs and add Adult Treatment and Enhanced Grant Services. This amendment shall also,
update the information regarding the Grant Manager for the County, updaite the information regarding the
contact staff for the Substance Abuse and Mental Health Program Office and the Grant Manager for the
department,
1. Page 2, MOU, first paragraph, is hereby aimended to read:
NOW, THEREFORE, the Department hereby awards, the sum of $615,251.42 to County
over three years with $249,823 of that total grant amount being awarded beginning with
state fiscal year 2010-2011 under the following terms and conditions:
2. Page 5, MOU, Item 24.b), the first paragraph, is hereby amended to read:
b) The name, address, telephone number, and email address of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
Laura deLoach-Hartle
Sr. Administrator Grants& Special Projects Monroe County BOCC
The Historic Gato Cigar Factory
1100 Simonton Street
Key West, FL 33040
Phone: 305.292.4482
Email: deloachhartle-laura@moinroecounty-fl,gov
3. Page 5, MOU, Item 24,c), is hereby amended to read:
c) The name, address, telephone number, and email address of the Substance Abuse and
Mental Health Program Office contact for the Department of Chiildren and Families under
this Grant Memorandum of Understanding is:
Ute Gazioch
Substance Abuse and Mental Health Program Office
Florida Department of Chfldren and Families
1317 Winewood Boulevard, Building 6, Room 283
Tallahassee, Florida 32399-0700
Phone; (85,01)717-4322
Email: U te—Gazioch@dcf.state.f 1.us
4. Page 5, MOU, Item 24A), is hereby amended to read:
d) The name, address, telephone number, and email address of the Grant Manager for the
Department of Children and Families under this Grant Memorandum of Understanding
is:
Page 1
LHZ37 Amendment#0002
October 31,2013
Linda Antwi
Contract Manager, Business Operations, Unit
Office of Substance Abuse and Mental Health
Florida Department of Children and Fare dies
1317 Winewood Boulevard, Building 6, Room 339
Tallahassee, FL 32399-0700
(850)717-4529
Email: Linda_Antwi@dcf.state.fl.us
5, Page 8,Attachment 1, dated August 3, 2012, is hereby deleted in its,entirety and Page 8, Attachment 1,
dated August 1, 2013, is inserted in lieu thereof and attached hereto.
6. Pages 19 through 23, Attachment 1, are hereby deleted in their entirety and Pages 19 through 23,
Attachment 1, dated July 31, 2013, are inserted in lieu thereof and attached hereto.
7. Page 35, Attachment I, dated August 10, 20112, is hereby deleted in its entirety and Page 35,
Attachment I, dated July 31, 2013, is inserted in lieu thereof and attached hereto.
This amendment shall begin on October 31, 20,13, or the date on which the amendment has been signed
by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be and are
hereby changed to conform with this amendment.
All provisions, not in conflict with this amendment are still in effect and are to be performed at the level
:specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this nine (9) page amendment to be executed
by their officials thereunto duly authorized,
PROVIDER: STATE OF FLORIDA
MONROE COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSIONERS FAMILIES
SIGNED SIGNED
BY: BY:
NAME: NAME: Nevin Smith, PhD
TITLE: TITLE: Interim Assistant Secretary fo
Substance Abuse and Mental Health
DATE: DATE:
FEDERAL ID NUMBER: .59-600,0749
MONROE COUNTY ATTORNEY
TPR VIED ORM:
)V CYNTIHIIA L. ALL Page 2
ASSISTANT COUNTY ATTORNEY
LJlZ37 Amendment#0002
October 31, 2013
ATTACHMENT I MOU#LHZ237
Criminal Justice,Mental Health and Substance Abuse Reinvestment Grant
Cover Page For Implementation Grant
Project rnplementation/Expansion Grant
County C tyor--o"u—n,6e—s:"------4Monroe
Ini'lliiiii Illl 11 limill mill, iiiiiii
MIRS=
Contact Name! Laura deLoach-Hartle
Grant Administrator—Monroe County
Address Line 1: 1100 Simonton Street
Address Line 2
City! Florida Zip: 33040
deloachhar'de,lauragbmonLoe-qQknty-fl.�ov
Phone: 305-2924482 Fax:
lima=
Contact Name if any)_: Chief Tommy Taylor A Grants Administrator Tamara Snider
9 Monroe County Sheriff's Office
Address Line 1: 5525_C211e_&S_Road
Address Line
City; Key West state: Flor' 7iPL 336il
. ...
ail: tka421&=eX.Ss0 net J tsniderj gkeyssg.net
_
Phone: 305-293-7325 Fax: 305-293-7353
1.Total 7Arriount of Grant Funds Requested:-arum Funds iwudes wia"Irw inwirest $615,251.42
2,Total Matching Funds(Provided by applicant and project
padncrs):in-KM for 3 yrs-$843,174,96-Cash Match for 3,yrs-S61,500 -$9N,674,96 'i;9042674,96
3.Total Project Cost(Add amou amou
nts in I and 2)!: $1,519,92638
Certifying Official's Signature
C==31
Certifying Official's, Name Michael Rillz��
Tinted
Title: Chief.,Bureau of Administration
Date: August 1,20B
............. ..................
Page 8
1.I1137 Amendment#0002
October 31, 2013
Budget Summary
AMENDED October 31,2013
For Year 3 Grant Period 4-1-13 to 3-31-14
A. Personnel: Total Personnel $-1O5 0 0-0-0 0
IL FriJigg B MdL5: Total Fringe Benefits: $38,745,00
C. 'I'ravei/,ri-aining/PtofessionaI Renewals/Aggicy_Mernbershig Fees: $2,3,481.00
D. EgMipment: $-0-
Et.--5ypIILtg5: Total Supplies $11 61 0.46
F. Construction: $-0-
G.Trainers/Consultants/Contractual: Total Contractual J166�20.00
1-.IQtlier: JQLO
Total Direct Costs 3rd Year: $345,456.46 ger 3rdvear(Based on Roll-over balance from Year 2 of$95,476.18
plus Year 3 Advanced Funding of$249,143.42 plus Accrued Interest thru 3-31-13 of$836.86
($679.58+$157.28)
Total Direct Funding for 3 Years: $249,823.00 for V Year 114,952.88+495.26 $115,448.14 for 2nd Year+
249,143.42+679'.58+157.28=$249,980.28 for 3'd Year=$615,251.42
L In-Kind Match: J2IL1Q5832 per year(x 3 years-- $843,174,96)
J. Cash Match:
Monroe County Sheriff s Office will provide 10%cash match per year--
Year I -$249,823.00= $25,000
Year 2-$114,952,88 =$11,500
Year 3 -$249,143,42 $25,000
Estimated total cash match: $61,500(to be used for purchase of additional services).
Total Project Amount: $1,519,926.38
Page 19
L14Z37 Amendment#0002
October 31,2013
Budget Detail Narrative
AMENDED October 31,2013
For Year 3 Grant Period 4-1-13 to 3-31-14
A.Personnel
Total Personnel Cost is: $105,000.00
Project Director 1. $60,000
Reentry Coordinator 1. 45,000
Total: $105,000
Tile Project Director will devote 1001X, effort to the prqject,,representing$60,000 in annual salary. The Project
Director will provide executive oversight,responsible for administration and evaluation of program and supervision
of project staff'. The Project Director will have a Master's Degree in a clinical area,extensive experience in the
Administration of Mental Health,Substance Abuse and Co-Occurring Disorders Treatment Programs and experience
with the criminal justice population.
'rhe Reentry Coordinator will devote 100%effort to tile prqject,representing$45,000,in annual salary.The Reentry
Coordinator will be required to have 5 years of experience with the criminaijustice/substance abuse&mental
health population.The Reentry Coordinator will provide screening,assessment,transition planning to Support
community reintegration,coordination with the criminal justice system,and case coordination with community
agencies.The Reentry Coordinator will also assist the client in obtaining housing,employment, incorne and support
entitlements.
Note: Cost of Living:
The salaries established for these positions take into account the remoteness and extreme high cost of living in the
Florida Keys. The Price Level Index is 109.63,while the Florida State Average is 100,making it the most expensive
place in the State of Florida to live. In addition,Monroe County ranks first among tile State's counties in the cost of
housing and health care,and third in the cost of food and beverages,
II.. ErJIVe Benefits
The standard fringe benefit rates for Project personnel are as follows:
1. FICA:::- 7.65%or$8,033
2. Retirement==5.18%or$5,439
3. Worker's Compensation= 100(4.2 W.3)or$5,747
4. Wellness, Life Insurance,Health Insurance,Statutory Liability,and Professional Liability are estimated as
there are no standard annual rates---,$19,526
ProJect Director:;;;;: $20,745
Reentry Coordinator 18,000
Total Cost= 38,745
Vage 20
LIIZ37 Amendment#0002
October 31,2013
C. rravel/l'i-aiiiiiigtProfessionaI Renewals/Aggn�c ,Membership Fees: $21481.00
1. Staff Dire�t..Een
p
x ses:
............ — .........—
*Travel is required for the Pr(jject Staff in order to provide services to clients in the community,as",c]] as visit other
corrimunity service providers,cruniflal justice agencies and court systerns throughout the Keys and the State of
Florida,attend required meetings and/or conferences. It is anticipated that staff'will travel approximately 400 miles
per month at a rate of$.445 x 12 months=$2,136.
*Florida CIT Coalition Meetings/Travel/Per Dieni/Lodging for Staff(412 x per year
$700 per trip= $1,400.00
*Travel/CEUs-Grant'I'raiiiizig/("oiifei-ences/'Miscellancous Travel $8,000m
*Miscellaneous Renewal Professional Licen ses/Certi fi cations: $500.00
*Agency Membership Fees $200.00
SUBTOTAL FOR STAFF DIRECT EXPENSES: $12,216.00 PER YEAR
2. Evaluator,,CH"Trainer and/or Consultants Direct Expenses:
Evaluator's Travel:
Evaluator's Travel Expenses,Per Diern,and Lodging:::m $1,120.00
"(71T Trainers)and/or Consultant(s)' Trave s .
CITTrainer(s)and/or COnSUltaDt(S)' Travel Expenses,Per Diern, Lodging, Vehicle Rental', Etc. = $10,125
*estimated travel cost*
SUBTOTAL FOR EVALUATOR,CJT TRAINER(S)AND/OR CONSULTANT(S)DIRECT EXPIINSES:
$11,245.00 PER YEAR
D. Equipment:_$-0-
E. Supplies: Total—Supplies Cost: $11,610.46
Operating Supplies:
*Two cell phones, including rnonthly service $2,040.00 per year
flan�-e 21
LHZ37 Amendment 90002
October all,2013
-*Supplies(paper, notepads,staplers,hole punches,tape,tape dispensers,pens,pencils,graduation pins,notebooks,
CIT Supplies, etc. $3,393.65 per year
*Printing/Copying $750.00 per year
*Postage to mail correspondence $250.00 per year
*Reentry and community education/resource rnaterials/supplies/etc$5,176.81 per year
F. Construction $ _0_
G.l'i-ainej-/ConSLI]tant/Coiitractual: $1W620M
1. Total Contractual Adult Treatment Services with Daniela Mcnardi, LCSW,CAP
*For individual/fainily sessions at S100/hour,group sessions at$20/hour and./or ) MDR sessions at
$1 50/hour =: $45,060
*Additional individual/group treatment services/clinical consultation,etc. =$15,000
'TOTAL,=$60,060
2. Total Contractual with A Positive Step for BrieNtrategic Family Therapy at $5,000 for 5 Juveniles per year
TOTAL=$25,000
3. CIT Trainers* Training Fees(i?$2,000/week x 3 training sessions;--,- $6,000
CITTrainers' Fees,etc. @� $400 for prep work for I day=$400
*rates't,ffixtive 41112013—513112013*
ar Trainer/(I 011SUllarils' Fees( $800/day x 5 daily sessions �$4,000
CIT Trainer/Consultants' Training preparation,conference calls,reports,technical assistance,consultation,
etc. Fees(4,:,$75/hour x 44 hours=$3,300
*tievv iwh y ef,�)Wflve 61112013—completion ( 'the grawt* TOTA L=: 513,700
4. ToW Evaluation Services:
*Evaluator Contract with Clare S Shaw, MA(LM Family,LLC) $10,000
*Evaluator Supplies: $300
*Incentives: Clients who complete the 6 month data follow-Lip will be given
$20 gift certificates as an incentive for completion $20 x 48 clients S960
TOTAL:=::$11,260
5. Adult Treatment Enhanced Services:
*Financial Assistance for Transitional Housing Facilities to include housing fee,,drug testing,medications,
transportation,etc, 'i,orAL:::::$34.600
6. Adult Treatment Enhanced Services:
*Intensive Out-patient Set-vices TOTAL=$22,000
H. Other $0
Page 22
LIIZ37 Amendment#0002
October 31,2013
Total Direct Costs 3rd Year: S345,456.46 per 3,rd year fBased on Roll-over balance from Year 2 of$95,476.18
plus Year 3 Advanced Fundine of S249,143.42 plus Accrued Interest thru 3-31-13 of$836.86
($679.58+$157.28)
Total Direct Fundina for 3 Years: $2,49,823.00 for I"Year+ 114,952.88+495.26=$115,448,.14 for 2""`"Year+
24,9,143.42+679.58+157.28=$2491980.28,for 3r"Year=$615,251.42
1. In-Kin& $281,058.32
-Lower Keys Medical Center-$250,000 per year for Medical Services(x 3 years=$750,000.00).
-Institute ol"Cruninal Justice—FKCC-$4,200.00 per year for CIT Training Space(x 3 years=$12,600,00)�.
-1.6"'Judicial Circuit Drug- $5,936.32 per year for Counseling&Drug Testing(x 3 years—$17,808.96).
-Florida Keys Outreach Coalition, fnc, -$4,704 per year fur"Transitional. Housing and supportive services 9x 3 years
= $14,312.00).
-Monroe County Sheriff's Office-$16,218.00 per year for grant administration/staff assistance,office space,
supplies,air cards,computer equipment(i.e. laptop, monitors,, docking station,desk top computer/hard drive,etc,),
printer,vehicle usage,etc. (x 3 years--:::n$48,654.00).
,Subtotal of In Kind Match: $281,058.32 Rery ear(x3 years=$843,174.96)
J. Cash Match
Monroe County Sherift's Office will provide I 0%cash match per year
Year I -$249,823.00 $25,000
Year 2-$114,952-88 = $11,500
Year 3 -$249,143.42 $25,000
Estimated total cash match: $61,500(.00 (to be used for purchase of additional services).
Total Project Amount $1,519,926.38
Year I Expenses $100,516.49
Year 2 Expenses $169,278.47
Year 3 Budget $345,456.46
3 Years Match $843,174.96 (In kind)
3 Years Cash Match $61,500,00
Nge:23
LlIZ37 Amendment 90002
October 3 1,2013
MATCH COLLECTION SUMMARY REPORT
DATE: July 31, 2013
County: Monroe
Type of Grant: Reinvestment implementation Grant
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904,674.96 for 3 years)
Match Reported this Period:
Cash: $61,500.00
lin-Kind! $843,174.96
Total: $904,674.96
Comments:
Cash Match:
Monroe County Sheriff's Office will provide 10% cash match per year—
Year 1 $249,82100 = $25,000
Year 2 $114,952.88 = $11,500
Year 3 $249,143.42 =$25,000
Estimated total cash match: $61,500(to be used for purchase of additional services)
In-Kind:
3 Years Match: $281,058.32 per year x 3 years =$843,1174.96
Page 35
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff Effective Data: April 2,2, 2011
Expiration Date: 3 Year Grant
Contract Purpose/Description: Criminal Justice Mental Health and Substance Abuse Reinvestment
Grant MOU for the third year.
Contract Managec Tamara Snider 292-7092 Monroe County Sheriff's Office
(Name) (Ext.) (Department)
j_f2LqgqP_Teeting on September,18, 2013 Agenda Deadline: Seglem ber.3, 2013,
CONTRACT COSTS
Total Dollar Value of Contract: $615,251.42 Current Year Portion: $0.00(starts next FY)
Budgeted?Yes X No Account Codes: XXXXXX
Grant: $61'5,251.42 for 3 years(It Year=$249,82100 1 2no Year= 1114 952.88+49 '26
$115,448,14 13'Year:z 249'980.281(249 143,42+679.58+157.28 =$249,M0.28)I Grant Total for 3
Years$6115,251,42
County Match, $0.00
NOTE; The In-Kind Match,of$843,174,96 for all 3 years of the grant, will be provided by Lower Keys
Medical Center, 16thJudicial Circuit Drug Court/'Court Administration, Florida Keys Outreach Coalition,
Institute of Criminal Justice(CIT Training), and the Monroe County Sheriff Office. In addition, the
Sherfffs Office is providing a cash match of 10%percent per year($25,000 in Year 3).
ADDITIONAL COSTS: $0�.010
Estimated Ongoing Costs,: $0.00
CONTRACT REVIEW
Changes Date Out
D t I N jewer
!,�e , �r
Division Dire 1 3 Needed R
Director Yes[] No
Risk Management Yes[] NoE3/ �3
OMEN Purci a'ng YesC] Noe f 13WO
County Atiorney a 13 Yes[:] No Ofla MI
Comments� :
OMB Form Revised 9/11/95 MCP #2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting hate; S@pt@rnber 18,2013 Division:
Bulk Item Yes Yj_ No — Department:Grants
Staff Contact Pcrson/Phone#: Tamara Snider /292-7092
AGENDA ITEM WORDING:
Approval to execute Amendment#0002 to DCF Criminal Justice Mental Health and Substance Abuse
Reinvestment Grant/MO,U for,the"Third Year',
ITEM BACKGROUND:
In March of 2013 Department of Children and Families approved the third year funding of the Mental Health and
Substance Abuse Reinvestment Grant in the amount of$249,980.28 bringing direct fundingi total for all three
years to$615.251.42, DCF is now requesting the Mayor's signature on the third year Memorandum of
Understanding,
In February 20112 Department of Children and Families approved the second year funding of the Mental Health
and Substance Abuse! Reinvestment Grant. DCF is now requesting the Mayor's signature on the second year
Memorandum of Understanding.
On April 22, 2011, a MOU was executed between DCF and Monroe County. On April 29,2011, the Monroe
County Sheriffs Office was advised by DCF that it should apply for 100% of the first year's funds in advance,
due to the possibility that said funds may not be available after June 30, 2011, A separate form requires the
Mayor's signature in order to obtain the advance funds.
in February 2011 a request was submitted to the BOCC to(1)Approval to execute Memorandum of
Understanding#LHZ237 between the State of Florida, Department of Children and Families,and Monroe County
in order to accept a three-year Implementation Grant In the amount of$7491,469,00, and(2)approval of
Memorandum of Understanding between the Monroe County Sheriffs Office and County regard'ing the
Implementation Grant,
In September 2010, the SOCC approved the Sheriff's request to submit an application for the I mplernentation
Grant. On or about January 12, 2011 1, the Sheriff was notified that the State,had awarded the grant. This
Implementation Grant will help the Sheriffs Office to provide alternatives to detention for offenders who are
mentally ill and/or have substance abuse problems.
PREVIOUS RELEVANT BOCC'ACTION:
See above.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: 1"Year= 1249,823.00/2nd Year= 114,952.88+495.26=$115,448.114 3rd Year $249,980.28
(2491,143,42+679.58,+157,28 =$249,980.2811 Grant Total for 3 Years$1515,251.42
INDIRECT COST: BUDGETED: Yes, X No
DIFFERENTIAUOF LOCAL PREFERENCE:_n/A
COST TO COUNTY:-IM
In-Ki:nd Match Explanation:
*Lower IKeys Medical Center- $250,10010 per year for Medical Services (x 3 years=$750,0K00)
'Institute of Criminal'Justice—FCC-$4,200.00 per year for CIT Training Space(x 3 years=$12,600.00
*16 1h Judicial Circuit Drug - $5,936.32 per year for Counseling &Drug Testing(x 3 years =$17,808.96).
*Rorida Keys Outreach Coaldion, Inc. -$4,704 per year for Transitional Housing and suipportive services 9 x 3
years =$14,112.00),
*Monroe County Sheriffs Office-$16,218.00 per year for grant administration1staff assistance, office space,
supplies, air cards, computer equipment(Le, laptop, monitors, docking station, desk top computerlhard dri've,
etc.), printer, vehicle usage, etc. (x 3 years =:$48,654.00),
Cash Matqh Exp Ignation;
_ _
'Monroe County Sheriffs Office(Year 1 $249,82100=$25,000 I'Year 2 $1114,952.88=$11,500 Year 3
$2491,143,42 =$25,,0010
Sheriffs estimated total cash match: $611,500.100(to be used for purchase of additional services).
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes-- $o X AMOUNT PER MONTH Year 7-_J249,.98 18
C6
APPROVED BY: County Att* OMB/PumlFaYsing Iel Risk Managernenfo--�—
DOCUMENTATION: Included X Not Required_
DISPOSITION: AGENDA ITEM#
LHZ37 Amendment#0002
August 23,2013
THIS AMENDMENT, entered into between the State of Florida, Department of Children and
Families, hereinafter referred to as the "department" and Monroe County Board of Count
Commissioners hereinafter referred to as the "County," amends Memorandum of
Understanding (MOU)#LHZ3?-
Amendment Number 0001 reduced funding,, added reporting requirements, added a liability
responsibility, updated the Substance Abuse and Program Office contact and the Grant
Manager for the department and added the County's responsibility to return any unmatched
grant funds,, any unused advanced grant funds and any unapplied accrued,
This amendment shall re-distribute budget funds to increase costs for travel, training, grant
services and consultants costs and add Adult Treatment and Enhanced Grant Services, update
the Grant Manager for the County, update the Substance Abuse and Program Office conitact
and the Grant Manager for the department.
1. Page 2, MOU, first paragraph, is hereby amended to read:
NO'W, THEREFORE, the Department hereby awards the sum of
$615,251.42 to County over three years with $1249,,823, of' that total grant
amount being awarded beginning with state fiscal year 2010-2,011 under
the following terms and conditions:
2. Page 5, MOU', Item 24.1)), the first paragraph, is hereby amended to read.
6
b) The name,, address, telephone number, and email address,of the Grant Manager
for the County under this Grant Memorandum of Understanding is:
Laura deLoach-Hartle
Sr:Administrator Grants &Special Projects Monroe County BOCC
The Historic Gato Cigar Factory
1190 Simonton Street
Key'West, Fl. 33040
Phone: 305.292.4482
Email: delo�acbhartle-laura0moinroecounM- gov
3. Page 5, MOU, Item 24.c), is hereby amended to read:
c) The name, address, telephone number, and email address of the Substance
AbUse and Mental Health Program Office contact for the Department of Children,
and Families under this Grant Memorandum of Understanding is:
1.1114 Gazioch
Adult Mental Health
Substance Abuse and Mental Health Program Office
Florida Department of Children and Families
1317 Winewood Boulevard, Building 6, Room 223
Tallahassee, Florida 32399-0700
Phone: (850)714-4322
Email: Ute—Ga,zioch@dcf,state,fl.us
L.HZ37 Amendment#0002
August 23,2013
4, Page 6, MOU, Item 24,d), is hereby,amended to read:
d) The niame, address, telephone number, and email address of the Grant Manager for
the Department of Children and Families under this Grant Memorandum of Understanding is:
Linda Antwi
Substance Abuse and Mental Health
Contracts Unit
1317 Winewood Blvd,,, Bldg. 6, Room 339
Tallahassee, F'L 3239"700
(850) 717-4529
Email: Linda—Antwi@dcf.state.fl.us,
5 Page 8, Attachment II, dated August 3, 2012„ is, hereby deleted in its entirety and Page 8,
Revised Attachment 1, dated August 1, 2013, is inserted in lieu thereof and attached hereto.
& Pages 19 through, 23, Attachment 1, are hereby deleted! in, their entirety and Pages 19
through 231, dated July 31, 2013, are inserted in lieu thereof and attached hereto.
7. Paige 35, Attachment 1, dated August 10, 2012, is hereby deleted in its,entirety and Page 35,
dated July 31, 2013, is inserted in lieu thereof and attached hereto.
This amendment shall begin on August 23, 21013 or the date on, which, the amendment has
been signed by both parties, whichever is later.
All provisions in the MOU and any attachments thereto in conflict with this amendment shall be
and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract,
IN WITNESS THEREOF, the parties hereto have caused this nine (9) page amendment to be
executed by their officials thereunto duly authorized.
PROVIDE; STATE, OF FLORIDA
MONROE'COUNTY BOARD OF COUNTY DEPARTMENT OF CHILDREN AND
COMMISSIONERS FAMILIES
SIGNED, SIGNED
BY: BY:
NAME: NAME: Rob§iedlecki
'TITLE: TITLE: Asai§!gn rajgU fgr Substance
Abuse and Mental Healthi
MONROE COUNTY ATTORNEY
A I'=J.TVPM:
CYNTHIA L HALL 2
ASSISTANT COUNTY ATTORNEY
Date 6-5b- "13
LH 37 Amendment h0002
,august 23, 201�3
DATE* DATE:
FEDERAL ID NUMBER, 59-6000749
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i
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3
UI 37 Amendment#0042
,August 23,2013
I
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ATTACHMENT A MOU#LIHZ237
w
s
Criminal Justice,Mental Health and Substance Abuse Reinvestment Grant
Cover page For Implen entation Grant
mom
Project Tale: issplemeutstsan/Expension Grant
County or Counties: l�attttae
Contact blame: Kura tle t+ach Hartie
Pgartment: Craxrt Adiurinistmtor-Monroe County
Address Line 1: 1100 Simonton Street
Address Lime 2:
City: Key Wesi State; Florida zip: 33040
Email:
Phone: 305-2 - 2 Fate:
Contact Nam if any): +Chief I'otmu Tay for/ rants Administrator Tamera Sa der
" tiora: Monroe Coon Sherifrs Office
Address Line 1: 5525 Coll2le Road
Address Lute 2:
city. Kay West State; Florida dip: 33t34t)
Email: / e
Phone: 305-293-7325 Fax: 305.293-7353
l.Total Amount of grant Funds R uested:. rat,r wt wmed rnwmt IS615,251 A2
2.Total Matching Funds(Provided by applicant atui project
partnw):w4%w fors ym•S80,t r•. +Cash Match W s rm-$01,500 -SWO,a74.94 9 674,96
3,Total Project Cost(Add arnounts in 1 and 2): 1,519,926.38
Certifyw OfflclaI'S Signature
Certl Ing 0fflcial°s Noon Michael Ri
(printed
)-
I Title; Chief,Bum of Ad'rninistmtitrn
Date: August 1,2t113
u
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Page s
4
LHZ37 kmendment N0002
August 23,2011
Budget Sumatra
AMA W ED JULY 3 L 2013
Fair Year 3�grant Period 4-1-13 to 3-31-14
A. Personnel: Total Personnel $105�ogo.o
B,FdAlLe Benefits: Total Fringe Benefits: 128!45.00
C.TraveVTraininp-/Professional RenewaWAizenc embership,Fee $23,481.0
D. Eguipnicn&1-0-
13. SM12lie Total Supplies $11 610.46
F. Copsnetion,$-0-
G.Trainers/Consultants/Contractual: Total Contractual R0&20k0
H. tit : JQM
Total Direct Costs 3trd Year.$345,456.46 per 3rd-yesr tBmed on Roll-over balance fr9m Year 2 9($95,476,18
plus Yea Advanced lFunding of.$249,143.42 plus Accrued Interest thru 3-31-,13 of W6.86
($679.58t$157.28)
TQW-Dlrect Fmding for 3 Ygsrs: 4242,823.00 for I't Year+114,952.,88+495.26 $11$.448.14 for 2d Year+
249,143.42+167_9,58+157.28=IZ49,990.28 for 34 Year-$64.251.4
1. In-Kind Mateo: $28 1.058,32 per year(x 3 years=$843,174.ffl
I !2asb matpt-
I
Monroe County Sheriffs Office will provide 10%cash match per year—
Y=I -$249,823.00 $25,000
Year 2-$114,952.88 $11,500
'Fear 3-S249,14142=$25,000
Estimated total cash match: $61.5�00(to be used for purchase of additional services).
Total Project Amount: $1,519,926.38
Pap J'9
LHZ37 Amenchrient#0002
August 23,2013
Budget DetailA&rradve
AMENDED Jgjy�2 Q
For Year 2 Grant Period 4-1-13 to 3-3144
A,Personnel
Total Personnel Cost is: $105,000,00
Project Director $60,000
Reentry Coordinator �45000
Total: $105,000
The Project Director will devote 100%effort to the project,representing$60,000 in annual salary,The Project
Director will provide executive oversight,responsible for administration and evaluation of program and supervision
of project staff.The Project Director will have a Master's Degree in a clinical area,extensive experience:in the
Administration of Mental Health,Substance Abuse and Co-Occurring Disorders Treatment Programs and experience
with the crtnil justice:population.
The Reentry Coordinator will devote 100%effort to the project,representing$45,000 in annual salary.The Reentry
Coordinator will be required to have 5 years of experience with the criminal justice I substance abuse&mental
health population,The Reentry Coordinator will provide screening,assessment,transition planning to support
community reintegration,coordination,with the criminal justice system,and case coordination with community
agencies,The Reentry Coordinator will also assist the client in obtaining housing,employment, income and support
ent.idements,
Note'. Cost of Living:
The salaries established for these positions take into account the remoteness and extreme high cost of living in the
Florida Keys, The Price Level Index is 109.63, while the Florida State Average is 100,making it the most expensive
place in the State of Florida to live:. In addition,Monroe County ranks first among the State's counties in the cost of
housing and health cam,and third in the cost of food and beverages,
B,Fringe Benefits
The standard;fringe benefit rates for Project personnel are as follows:
1, FICA=7.65%or$8,033
2. Retirement=5,18%or$5,439
3. Worker's Compensation=100(4.21x1,3)or$5,747
4. Wellness,Life Insurance, Health Insurance,Statutory Liability,and Professional Liability are estimated as
thert are no standard annual rates=$19,526
Project irector $20,745
ReentryToordinator= 18-OW
Total Cost $38,745
Page 20
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L1-1Z37 Amendment#0002
August 23,2013
C,TMvet/Training/Professional Renewals/Agency Membership Fees: 23-481.00
1, Staff Direct Expenses:
*Travel is required for the Project Staff in order to provide services to clients in the community,asell as visit other
community service providers,criminal justice agencies,and court systems throughout the Keys and the wState of
Florida,attend required meetings and/or conferences,It is anticipated that staff will travel approximately 400 miles
per month at a rate of$.445 x 12 months=$2,136.
*Florida CIT Coalition Meetings/Travel/Per Diem/Lodging for Staff @ 2 x per year @
$700 per trip=$1,400.00
*7ravel/CEUs-Grant Training/Conferences/Miscellaneous Travel $8,000:.00
*Miscellaneous Renewal Professional Licenses/Certifications: $500,00
*Agency Membership Fees $200.00
1
SUB TOTAL FOR STAFF DIRECT EXPENSES: $12,2 36,00 PER YEAR
2, EvalptQr,°QT Train d/pr Consultants DiMt ExpgM;
Evaluator's Travel:
Evaluator's'l ravel Expenses,Per Diem,and Lodging 1,120M
*CIT Tra inerf s)agndjgr Consultant(s)'Travc](s):
CIT Trainer(t)and/or Consultant(s)'Travel Expenses,Per Diem,Lodging,Vehicle Rental,Etc. $10,125
*estimated travel cost*
SUB TOTAI;FOR EVALUATOR,CIT TRAJNER(S)AND/OR CONSULTANTS)DIRECT EXPENSES:
$11,24,5.00 PER YEAR
D. Eguigmeni: S-0-
E. &oplics,Tgtal Su lies Cost- $11,610.46
Operating Supplies:
*Two cell phones,including monthly service $2,040.00 per year
Pap 2
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LHZ37 Amendment#0002
August 23,2013
*Supplies(paper,notepads,staplers,hole punches,tape, tape dispensers,pens,pencils, graduation o pins n toboo ks,
CIT Supplies;etc, $3,393.65 per year
*Printing/Copying $750.00 per year
*Postage to mail correspondence $250-00 per year
*Reentry and community education/resource materials/supplies/etc$5,176.81 per year
F.Construction___1
G. Ttain,er/C'?nsultant/Contragtual: $166.620.,00
1. Total Contractual Adult Treatment Services with Daniela Menardi,LCSW,CAP
*Foe individual/family sessions,at S100/hour,group sessions at S20/hour and/or EM DR sessions at
$1 50/hour = $45,060
*Additional individual/group treatmentservices/clinical consultation,etc, =$15,000
1 TOTAL=$60,060
7. Total Contractual with:A Positive Step for BriefStrategic Family Therapy at S5,000 for 5 Juveniles per year
TOTAL=$25,000
1 CIS"'Trainers'Training Fees @$2,000/week x 3 training sessions=S6,000
CIT Trainers' Fees,etc,@$,400 for prep work for I day=S400
*rates of 41112013—513112013*
Cli Trainer/Consultants' Fees @$800/day x 5 daily sessions=$4,000
CIT Trainer/Consultants'Training preparation, conference calls,reports,technical assistance,consultation,
etc.Fees @$75/hour x 44 hours=$3,300
*jew rates effective 61112'013—completion of the grant TOTAL=$13,700
4. Total Evaluation Services:
*Eval,�ator Contract with Clare,S Shaw,MA(LM Family,LLC) $10,000
*Evaluator Supplies., $300
*Incentives:Clients who complete the 6 month data follow-up will be given
$20 jift certificates as an incentive for completion$20 x 48 clients= $9'60
i TOTAL=S 11,260
5. Aduiit Treatment Enhanced Services:
*Financial Assistance for Transitional Housing Facilities to include housing fee,drug testing,medications,
transportation,etc, TOTAL=$34,600
6. Adult Treatment Enhanced Services:
*Intensive Out-patient Services TOTAL=-$22,000
EI.Other
Page 22
L11Z37 Amendment 40002
August 23,2013
'Total DirectlCosts 3rd Year:$34:5.456.46 per 3rd year ased on Roll-over balance from Year 2 of 195,476.18
l2lus Year 3 Advanced Funding of$249.143,,42 lus Accrued Interest thru 3-31-13 of$836.86
f$679.58±11�7.28)
Total Directl Funding for I Ygars: $249,823-00 for I"Year+,114,952.88+495.26=1115,44&14 for 2,d year+
249,143.42±679�38+157.28 249,980.23 for Yd Year fIR1251.42
1. In-Kind: 091 ft"
.32
-Lower KeysAMedical Center-$250,000 per year for Medical Services(x 3 years=$750,000.00).
-Institute of Criminal Justice—FKC,C-S4,200,00 per year for CITTraining Space(x 3 years=$12,600,00).
-16'b Judicial Circuit Drug-$5,936.32 per year for Counseling&Drug Testing(x 3 years=$17,8�08.96).
-Florida Keys Outreach Coalition,Inc.-$4,704 per year for Transitional Housing and supportive services 9 x 3 years
$14,112,00),
-Monroe County Sheriffs Office-$16,2 18,00 per year for grant administration/staffassistance,office space,
supplies,air cards,computer equipment(i.e.laptop,monitors,docking station,desk top computer/hard drive, etc,),
printer,vehicle usage,etc.(x 3 years=$48,654.00)�,
Sub of of b—.VJnd Match: $281,0gg.32 per year(x 3-years-$843,174.96)
I Cash Match
Monroe County Sheriff's Office will provide 10%cash match per year—
Year I -$249,82100=$25,000
Year 2-$114,95,2,88=$11,500
Yeai 3-$249,14142=$25,,000
Estimated total cash match: $61,500.00(to be used for purchase of additional services).
Total Project Amount $1,519,926.38
Year I Expenses S 100,516.49
year 2 Expenses $169,278.47
Year 3 Budget $345,456.46
3 Years Match $843,174,96 (in kind)
3 Years Cash Match $61,500.,00
Page 23
9
LHZ37 Amendment#0002
August 23, 2013
MATCH COL LECTIQN SUMMARY REPORT
DATE: July 31, 20,113,
County.- Monroe
Type of Grant: Reinvestment Implementation Grant
Match Requirement Percentage: 100%
Total Match Required for the Grant: $904,674.26 (fair 3 yqgrs)
I
Match Reported this Period:
Cash: $61,500.00
In-Kind: $843,174.96
Total: $2Q4,674.L6
Commentsn!
�Cash Match:
Monroe County Sheriff's Office will provide 10%cash match per year—
Year 1 $249,823.00=$25,000
Year 2 $114,952.88=$11,500
Year 3 $249,143.42=$25,000
Estimated total cash,match; $61,500(to be used,for purchase of additional services)
In-King:
3 Years Match: $2811,058.32 per year x 3 years =$843,,174.96
Page 35
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