Item I3 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16,2013 Division: Growth Management
Bulk Item: Yes X No _ Department: Build-fine
Staff Contact Person/Phone#: Jerry Smith, Sr. Director/Building Official 453-8729
AGENDA ITEM WORDING:
Approval of SunGard contract amendment No. 6 to purchase additional user licenses and SunGard
technician support to install and test application server install.
ITEM BACKGROUND:
Since the upgrade to CommunityPLUS in May of 2010, the number of concurrent users has increased
within the Building department as well as to the Fire Prevention and Engineering Wastewater
departments as well. The load of additional concurrent users has to come to a point that the system is
failing to allow staff to log on or remain logged on. The solution to this problem is to purchase ten
(10) additional 4J's licenses through SunGard and pay for SunGard technician time to set up and test a
second application server reconfiguration. This purchase is the agreed upon approach per IT analysis
in conjunction with SunGard.
SunGard will provide to County the software including licenses and installation as noted in attached
Exhibit A.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST:_$9,000 including two (2)years maintenance.
INDIRECT COST: BUDGETED: Yes X No_
++DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $9,000 SOURCE OF FUNDS: 180-52502-530460
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty1 ) A/PurcEing Risk Management I
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: SunGard Public Sector Inc. Contract#N/A
Effective Date: 10/16/2013
Expiration Date: N/A
Contract Purpose/Description:
SunGard contract amendment to purchase additional uses licenses and SunGard Technician
ort to install and test second server.
Contract Manager: Jerome A. Smith, Sr. Dir./BO 8729 Growth Management
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 9,000.00 Current Year Portion: $ 9,000
Budgeted?Yes® No ❑ Account Codes: 180-52502-530460
Grant: $ N/A
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesE] No0
w
,.
Risk Management `�� �� �"�� Yes[] No�,
O.M.B./Purchasing L (5 Yes[]No
County Attorney l-'- d YesO Noff
Comments:
OMB Form Revised 2/27/01 MCP#2
ADDENDUM TO CONTRACT BETWEEN
MONROE COUNTY AND SUNGARD PUBLIC SECTOR, INC.
Addendum NO. 6
THIS ADDENDUM to the Contract (Contract) between Monroe County (County) and
SUNGARD PUBLIC SECTOR INC, as successor in interest to SUNGARD PENTAMATION,
INC. [formerly Pentamation Enterpriseses, Inc.] (SunGard) whose address is 1000 Business
Center Drive, Lake Mary, FL 32746 dated January 14, 1999 is entered into on October 16,
2013, 2013.
WITNESSETH:
WHEREAS, the County and SunGard entered into a Contract dated January 14, 1999, for
software for the building department and for other services; and
WHEREAS, there have been several addenda, the last one being called by Monroe County for
record keeping Addendum Number 5 dated January 16, 2013, for the provision of services and
software; and
WHEREAS,for record keeping purposes, this shall be called Addendum No. 6; and
WHEREAS, the specific original software purchased has been provided by SunGard and
payments due have been made by County; and
WHEREAS, the County needs additional software, and SunGard desires to provide it; and
WHEREAS, SunGard is the only vendor able to provide this software to be compatible with the
existing service and SunGard's proprietary software;
NOW, THEREFORE, the parties agree as follows:
1. SunGard will provide to County the software including Licenses and Installation as provided
for on the quote dated 09/23/13, attached as Exhibit A which will be paid for by County as
itemized in the amount of$9,000.00.
2. SunGard will provide second year maintenance at the charge of $400.00 included in the
above.
Total compensation under this Addendum, excluding applicable taxes, if any, shall not
exceed $9,000.O0.
4. All requests for payment will be invoiced by SunGard. County's payment is governed by the
terms of Exhibit A to the extent allowable under the Florida Local Government Prompt
Payment Act.
5. This Addendum is subject to an annual appropriation by the Monroe County Board of
County Commissioners. County believes that sufficient funds can be obtained to pay all
amounts due SunGard throughout the term of this Agreement and hereby covenants and
agrees that it will make appropriate requests for budget appropriations for the fiscal years in
amounts as specified herein. County further agrees that said funds, once appropriated, will
be maintained and expended for the expressed purpose of acquiring from SunGard the
12/6/12
licenses and services set forth herein. In the event sufficient funds are not appropriated,
not budgeted or not otherwise legally available, County shall immediately notify SunGard of
such occurrence and SunGard will respond with a proclamation that the Agreement, or the
appropriate executory portions thereof, is terminated. Should there be any premature
termination of this Agreement, County shall be responsible to pay a) for any services
delivered by SunGard prior to the notice and b) for all software which has been delivered
and accepted.
6. All other provisions of the contract between the parties remain in full force and effect,
except that the provisions of Exhibit A control as to payment.
IN WITNESS WHEREOF, the parties have executed this Addendum as indicated below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
AMY HEAVILIN, CLERK OF MONROE COUNTY
Deputy Clerk Mayor George Neugent
WITNESSES: SUNGARD PUBLIC SECTOR, INC.
(1) By:
Print Name and Title
Print Name
Date:
(2)
Print Name
rsOfdflot COUNTY AJORNE`r
AS T
APPROVED O FOR
1
. SLEY
SUSAN M. G
fFSIS�"ja!�1�`GOUNTyATTOR ��
12/6/12
SUNGARD0
http.//sungardps.com/en/products/plusseries
*** Via email***
pleasant-karen@monroecounty-fl.gov
October 2, 2013
Karen Pleasant
Information Services
Monroe County Technical Growth Management Division
2798 Overseas Highway
Marathon, FL 33050
Dear Karen,
As requested, I have enclosed a quote for installation on 1 additional Application server
provided by the County, for your 8.2 CommunityPLUS products. We have also included 10
additional FOURJ's licenses as requested.
If you have any questions or concerns, please feel free to contact me via email at
terry.wayland@sungardps.com or via phone at (866) 905- 8989, ext 27261. 1 look forward to
hearing from you.
Sincerely,
Terry Wayland
PLUS Client Success Executive
Enclosure
cc: Dave Kleppinger
Tedd Orlowsky
Chris Basnage
Ill off' ..........
111 III III III L
SunGard Public Sector Inc.
1000 Business Center Dr. -Lake Mary, FL-32746
Phone: 800.727.8088
SUNGARD® Add-On Quote
Date Account Manager
PUBI�............IC SECTGR--,�,, 10/2/13 Terry Wayland
Quote Prepared For:
Monroe County Technical Division
2798 Overseas Highway
Marathon, FL 33050
Attn: Karen Pleasant
Phone : 305 289 2505
Installation and FOURJs COST SUMMARY
FOURJS-RUN - 10 licenses, includes year 1 maintenance $2, 700
FOURJS-RUN - Year 2 maintenance, 10 licenses $400
Installation services $6, 300
Total Cost $9, 000
Quote valid to 10/31/13
SunGard Public Sector Inc.
1000 Business Center Dr. —Lake Mary, FL—32746
Phone: 800.727.8088
This Quote constitutes an Amendment to the existing Contract and Agreement by and between SunGard Public Sector and Customer. Except as
otherwise provided herein,all terms and conditions of the existing Contract and Agreement shall remain in full force and effect.As applicable for certain
customers,the term"Contract and Agreement"is defined as the Software License Agreement by and between the parties hereto.
The Software or "Licensed Systems"licensed by SunGard Public Sector are provided in and may be used in machine-readable object code form only.
SunGard Public Sector offers the Customer,through a third party escrow agent,a Source Code Escrow Agreement that provides for release of the source
code version of the Licensed Systems from escrow upon the occurrence of certain release events, such as SunGard Public Sectors failure to provide
required maintenance services as agreed.
Applicable taxes are not included, and,if applicable,will be added to the amount in the payment of invoice(s)being sent separately. Travel and living
expenses are in addition to the prices quoted above and shall be governed by the SunGard Corporate Travel and Expense Reimbursement Policy.
Date of delivery is the date on which SunGard delivers,F.O.B.SunGard Public Sector's place of shipment,the Licensed Systems to Customer.
The SunGard Public Sector application software warranty shall be for a period of one (1)year after delivery. There is no Testing and Acceptance period
on the Licensed System(s)herein.
Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement,stated on any purchase order or other document
submitted hereafter by Customer are of no force or effect,and the terms and conditions of the Contract and Agreement and any amendments thereto shall
control unless expressly accepted in writing by SunGard Public Sector to Customer.
Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). SunGard Public
Sector makes no representations as to expected performance, suitability, or the satisfaction of Customer's requirements with respect to the hardware or
other third party products specified in this Quote. The return and refund policy of each individual third party hardware/software supplier shall apply.
Before signing this Quote,please contact your Client Success Executive if you are not certain which products are provided by a third party.
This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event
that a manufacturer changes any of these respective policies or prices,SunGard reserves the right to adjust this proposal to reflect those changes.
Except when specified as fixed fee services above,pricing for professional services is a good faith estimate based on the information available to SunGard
Public Sector at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual number of
hours of services required to complete the services. If required, additional services will be provided on a time and materials basis at hourly rates equal to
SunGard Public Sector's then-current rates for the services at issue.
For training and on-site project management sessions which are cancelled at the request of Customer within fourteen(14)days of the scheduled start date,
Customer is responsible for entire price of the training or on-site project management plus incurred expenses.
Payment Terms are as Follows:
License,Project Planning,Project Management,Consulting,Conversion,Custom Modification,Third Party Product Software and Hardware Fees are due
upon execution of this Quote. Training fees and Travel/Living expenses are due as incurred monthly. Installation is due upon completion.
Implementation and Third Party Product Service fees are due 50%on execution of this Quote,and 50%due upon invoice,upon completion. Unless
otherwise provided,other Professional Services are due monthly,as such services are delivered. Additional services,if requested,will be invoiced at then-
current rates. Any shipping charges shown are estimated only and actual shipping charges will be due upon delivery.
SunGard Public Sector Application Annual Support:Customer is committed to the initial term of Maintenance and Support Services for which the
support fee is included in the License fee(s)and begins upon execution of this Quote and extends for a twelve(12)month period.Subsequent terms of
support will be for twelve(12)month periods,commencing at the end of the prior support period.Support fees shown are for the second term of support
for which SunGard Public Sector is committed and which shall be due prior to the start of that term.Fees for subsequent terms of support will be due
prior to the start of each term at the then-prevailing rate.Subsequent terms will renew automatically until such time SunGard Public Sector receives
written notice from the Customer thirty(30)days prior to the expiration of the then current term.Notification of non-renewal is required prior to the start
of the renewal term. Customer will be invoiced,and payment is due,upon renewal.
Third Party Product Annual Support Fees:The support fee for the initial annual period is included in the applicable Third Party Product License fees(s)
unless otherwise stated.Subsequent terms invoiced by SunGard Public Sector will renew automatically at then-prevailing rates until such time SunGard
Public Sector receives written notice of non-renewal from the Customer ninety(90)days in advance of the expiration of the then-current term.
Notification of non-renewal is required prior to the start of the renewal term. Customer will be invoiced,and payment is due,upon renewal.As applicable
for certain Third Party Products that are invoiced directly by the third party to Customer,payment terms for any renewal term(s)of support shall be as
provided by the third party to Customer.
Page 3
SunGard Public Sector Inc.
1000 Business Center Dr. —Lake Mary, FL—32746
Phone: 800.727.8088
Customer Acceptance:
Authorized Signature Date Printed Name
Page 4
Monroe County Technical Division, FL
October 2, 2013
FOURJ's add on:
FOURJ's users licenses add on - 10 licenses* —x$270. = $2700.
FOURJ'S-RUN
Total $2,700
*License includes year 1 maintenance
Year 2 maintenance -$40.each x 10 = $400.
Installation:
Remote installation and configuration support for the following applications on an
application server, provided by the County.
CommunityPLUS 8.2
FOURJS Genero, including new licenses above
Open Source
MKST Toolkit
$6,300
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