Item D04 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: OCTOBER 16, 2013 Division: TDC
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone#: Maxine Pacini
296-1552
AGENDA ITEM WORDING:
Approval of Cultural Umbrella event agreements for FY 2014 as per attached spreadsheet totaling
$468,068
ITEM BACKGROUND:
In order to reduce the vast quantity of paperwork we request your approval of the cultural events
outlined on the attached spreadsheet wherein the amount of the agreements; the dates of the events;
TDC approval; and routing checklists are provided.
PREVIOUS RELEVANT BOCC ACTION:
At the meeting of April 19, 1995 the BOCC approved TDC's reduction of repetitive paperwork
wherein TDC would provide a summary of event(s) funding information. A boilerplate cultural event
agreement is attached for your information.
CONTRACT/AGREEMENT CHANGES:
The attached are all new contracts
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $468,068 BUDGETED: Yes X No
COST TO COUNTY: $ SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
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BOILERPLATE
CULTURAL EVENT FUNDING CONTRACT/AGREEMENT
THIS Agreement is made and entered into by and between Monroe County, Florida, a political
subdivision of the state of Florida ("County"), and Insert name of Event Contractor ("Event
Contractor") on this day of , 2013.
WHEREAS, the Umbrella organization under contract to the County has recommended to the
Monroe County Tourist Development Council ("TDC"), which has endorsed the recommendation, that
certain monies be allocated for promotion of an event by Event Contractor;
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties
agree as follows:
1. Amount: County shall pay a sum not to exceed $ ( Dollars — TDC
District ? Funding Allocation) effective October _, 2013 for promotion and related expenditures, as
described in the event budget, attached hereto as Exhibit "D", for production of the (Insert name of
event) on (insert date of event) 2013. Of this amount, no more than 30% or $ shall be
expended on advertising media placement and production costs line item attributable to in-county
placement. No amendments shall be made to Exhibit "D" after approval of agreement.
Payment will be made only after Event Contractor submits invoices and support documentation
acceptable to the County's Finance Department. The advertising and promotion budget using county
funding may be altered as to the individual line items, or components, within 10% of the amount
stated for that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of an Umbrella event budget
shall not exceed 15% of the total budget and may be utilized for unforeseen permissible expenditures
and for those budget lines that may require additional funds. Monroe County's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the County.
2. Duties of Event Contractor: Event Contractor shall provide promotion and related
services as described in the Schedule of Events, Exhibit "C", attached hereto. All advertising and
public relations services or supervision of advertising and public relations will be provided through the
contracted agencies of the TDC and County.
3. Invoicing: Event Contractor agrees to submit all invoices and support documentation as
required by the County's Finance Department rules and policies no later than (insert 60 days from
end of month of event). Event Contractor shall not be reimbursed nor will Event Contractor's
vendors be paid directly for any invoices received by the County after (insert 60 days from end
of month, and the County shall not be obligated to pay for any services provided by Event Contractor
under this agreement if documentation as noted above is not received on or before this expiration
date. To be eligible for reimbursement, the request for reimbursement and supporting documents
(checks, invoices, credit card statements, bank statements, etc.) must show that the items were paid
for directly by the same entity named on the contract with the County.
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
1
4. Expiration of Agreement: This agreement expires on , 20_and the County
shall not be obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received on or before this expiration date.
5. Reimbursement to County: Event Contractor shall reimburse County for any amount of
funds expended by County in connection with an event which does not occur as a result of any act or
omission by Event Contractor.
6. Media rights: The TDC shall have the right to broadcast, rebroadcast, use, reproduce or
transmit for any purpose whatsoever, radio, television, pictures, sound, film and tape motion pictures
and still photographs paid by the County and TDC under this agreement.
7. Ownership: All advertising and promotion work performed under the agreement and
paid for by the County and TDC shall be the property of the County and TDC, for whatever use and/or
disposition the County and TDC may deem appropriate.
8. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to
indemnify and hold harmless and defend Monroe County, its officers, employees and agents
including the Tourist Development Council and Visit Florida Keys from any and all claims for bodily
injury (including death), personal injury, and property damage (including property owned by Monroe
County) and any other losses, damages, and expenses (including attorney's fees) which arise out of,
in connection with, or by reason of the services provided by Event Contractor, or other activities and
funding associated with this agreement, except those losses or damages caused by County or its
agents.
9. Ethics Clause: The Event Contractor warrants that it has not employed, retained or
otherwise had act on its behalf, any former County office or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No.
10-1990. For breach or violation of the provision the County may, at its discretion terminate this
agreement without liability and may also, at its discretion, deduct from the agreement or purchase
price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration
paid to the former or present County officer or employee.
10. Claims and Venue: Event Contractor agrees to notify County immediately of any claims
suits, or action made against the Event Contractor that is related to the activity under this agreement,
and will cooperate with County in the investigation arising as a result of any action, suit, or claim
related to this agreement. Any legal proceedings arising out of this agreement shall be in accordance
with the laws of the State of Florida in the 16t Judicial Circuit for Monroe County; venue shall be in
Monroe County, Florida.
11. Severability: If any provision of this agreement shall be held by a Court of competent
jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and
each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law.
12. Governing Law/Venue: This agreement shall be governed by and construed in
accordance with the laws of the State of Florida applicable to contracts made and to be performed
entirely in the State. In the event that any cause of action or administrative proceeding is instituted for
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
2
the enforcement or interpretation of the agreement, the County and Event Contractor agree that
venue shall lie in the appropriate court or before the appropriate administrative body in Monroe
County, Florida. This agreement shall not be subject to arbitration.
13. Accounting and Records: Event Contractor shall maintain records pursuant to
generally accepted accounting principles for four (4) years after the event and shall permit County
and its agents and employees access to said records at reasonable times.
14. Termination of Agreement: County may terminate this agreement without cause by
providing written notice to Event Contractor, through its officer, agent, or representative, no less than
sixty (60) days prior to the event and may terminate for breach upon providing to Event Contractor,
through its officer, agent or representative, notice at least seven (7) days prior to the effective date of
the termination. Notice is deemed received by Event Contractor when hand delivered, delivered by
national courier with proof of delivery, or by U.S. mail upon verified receipt or upon the date of refusal
or non-acceptance of delivery.
15. Public Entities Crimes: A person or affiliate who has been placed on the convicted
vendor list following a conviction for public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor
or consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list.
16. Logo: Logo Usage guidelines are attached to this contract as Exhibit "B". All
promotional literature and display advertising must display the "Florida Keys & Key West Come As
You Are" logo/trademark (as per attached logo sample). This logo/trademark was adopted by the
TDC and County in April, 2010.
In-County Logo: The logo that includes the "Monroe County Tourist Development Council"
designation is to be utilized on in-county print newspaper and magazine ads, brochures, postcards,
pamphlets, programs, posters, banners (hanging and displayed outdoors), and digital advertising on
websites, website links, pre roll video, banners, mobile and email blasts. Radio commercials should
include "Brought to you by The Monroe County Tourist Development Council". To seek approval,
clarification and/or logo in electronic format (eps or jpg file), contact Jessica Taylor-Smith or John
Underwood with Tinsley Advertising at 305-856-6060.
Out of County Logo: The logo that does NOT include the "Monroe County Tourist Development
Council" designation is to be utilized in out-of-county newspapers and magazines, brochures,
postcards, pamphlets, programs, posters, and digital advertising on websites, website links, pre roll
video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The
Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps or jpg file), contact Jessica Taylor-Smith or John Underwood at Tinsley Advertising at
305-856-6060.
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#.
3
17. Permits: The Event Contractor will secure all required permits, licenses and shall pay
all appropriate business taxes.
18. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or
otherwise dispose of this agreement, or of any or all of its right, title or interest therein, or his or its
power to execute such agreement to any person, company or corporation without prior consent of the
County.
19. Modification: Any changes to this contract may be made only by written mutual
agreement, recommended by the TDC and approved by the County.
20. Non Occurrence of Event: The Event Contractor shall give written notice to the Monroe
County Tourist Development Council if it is found necessary to cancel an event. The notice shall
contain the reason for the cancellation. If the event does not take place for any reason under control
of Event Contractor, then Event Contractor agrees to refund to the County any amounts already paid
to them under this agreement, and relieve the County from any further payments.
21. Laws and Regulations: Any and all services, materials and equipment shall comply fully
with all Local, State and Federal laws and regulations.
22. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales
Tax.
23. Finance Charges: The County and TDC will not be responsible for any finance charges.
24. Relation of County/TDC: It is the intent of the parties hereto that the Event Contractor
shall be legally considered as an independent contractor and that neither it nor its employees shall,
under any circumstances, be considered servants or agents of the County and TDC, and the County
and TDC shall at no time be legally responsible for any negligence on the part of said Event
Contractor, its employees or agents, resulting in either bodily or personal injury or property damage to
any individual, firm or corporation.
25. Disclosure: The Event Contractor shall be required to list any or all potential conflicts
of interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event
Contractor shall disclose to the County and TDC all actual or proposed conflicts of interest, financial
or otherwise, direct or indirect, involving any client's interest which may conflict with the interest of the
County and TDC.
26. Compliance with Laws - Nondiscrimination: The Event Contractor, shall comply with all
federal, state and local laws and ordinances applicable to the work or payment for work thereof, and
shall not discriminate on the grounds of race, color, religion, sex, age or national origin in the
performance of work under this agreement. This agreement shall be subject to all federal, state and
local laws and ordinances.
27. Security Protection: The Event Contractor agrees to provide adequate security for the
event. No TDC funds will be used for this purpose.
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#.
4
28. Authority: Each of the signatories for the Event Contractor below certifies and warrants
that: a) The Event Contractor's name in the agreement is the full name as designated in its corporate
charter, and b) they are empowered to act and execute the agreement for the Event Contractor and
c) this agreement has been approved by the Event Contractor's governing board.
29. Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read
interchangeably.
30. Breach and Penalties: The parties agree to full performance of the covenants contained
in this agreement, and the County reserves the right at its discretion, provided such breach is
material, to terminate this agreement for any misfeasance, malfeasance or nonperformance of the
agreement terms or negligent performance of the agreement terms by the Event Contractor.
31. Notice: Any notice required or permitted under this agreement shall be in writing and
hand delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned
receipt requested to the following:
For Grantee:
For Grantor: Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
And
Cynthia Hall, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
32. Force Majeure: The Event Contractor shall not be liable for delay in performance or
failure to perform in whole or in part, the services due to the occurrence of any contingency beyond
its control or the control of any of its subcontractors or suppliers, including labor dispute, strike, labor
shortage, war or act of war whether an actual declaration thereof if made or not, insurrection,
sabotage, riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident, fire,
explosion, storm, flood, drought or other act of God, act of any governmental authority, jurisdictional
action, or insufficient supply of fuel, electricity, or materials or supplies, or technical failure where the
Event Contractor has exercised reasonable care in the prevention or mitigation of damages and
delay, any such delay or failure shall not constitute a breach of the agreement. Upon demand of TDC
or County, the Event Contractor must furnish evidence of the causes of such delay or failure. County
shall not pay for any services or activities, promotional or otherwise, connected with an event
produced after the date(s) described in paragraph 1.
33. Entire Agreement: The parties agree that the agreement above constitutes the entire
agreement between the County and Event Contractor.
REMAINDER OF PAGE INTENTIONALL Y LEFT BLANK
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
5
IN WITNESS WHEREOF, the parties have executed this agreement, effective the day and year first
above written.
(SEAL) Board of County Commissioners
Attest: Amy Heavilin, Clerk of Monroe County
Deputy Clerk Mayor/Chairman
Organization/Entity Name Here
(CORPORATE SEAL)
Attest:
By By
Secretary President
Print Name Print Name
Date:
OR TWO WITNESSES (only necessary when President does NOT sign)
(1) (2)
Print Name Print Name
Date: Date:
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#.
6
EXHIBIT A
Acceptable Event Marketing Expenses for Cultural Events
Within the Cultural Umbrella events funding category, the allocation received by the Event Contractor
is to be spent on the list of items that have been approved. Only the TDC expenses listed below may
be included in the proposed budget. The following are the only acceptable expenses:
Media Placement & Production Costs: Newspapers and magazines (inserts will also be
considered); radio; and TV. The TDC will pay for the following digital advertising on websites,
website links, pre roll video, banners, mobile and email blasts. Digital advertising links may go to the
event website. The TDC Logo must be placed on all print, TV, websites, pre roll video, banners and
email blasts. Radio advertising does not require the logo but all radio announcements must say
"Brought to you by the Monroe County Tourist Development Council". No payment will be made for
development or operations (hosting) of websites. No more than 30% of the Media Placement and
Production Costs line item shall be expended on advertising media costs attributable to in-county
placement.
Promotional Signs: Posters and banners (hanging and displayed outdoors).
Promotional Items: T-shirts and hats*.
*Sales/Resale of TDC funded items: Items funded, including creative and resulting work product,
by the BOCC/TDC, in accordance with Florida Public Records Law, are owned by the BOCC/TDC
and as such may not be sold.
Direct Mail Promotions: Brochures/postcards and pamphlets including postage/shipping. This is a
direct mail promotional brochure/postcard/pamphlet utilized for pre-event advertising.
Programs/Play Bills: TDC will pay up to fifty percent (50%) of the cost of production and printing of
an event program/play bills showing scheduled activities and information on the event, as outlined in
contract budget.
Public Relations MR): Print and electronic public relations materials for distribution to media, such
as, but not limited to, press releases, public service announcements, photography and videography
as approved by the public relations agency of record. Only permissible PR material produced by the
TDC agency of record and/or a professional public relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditure will not be considered for
reimbursement.
Event Marketing Reimbursement: TDC will only consider reimbursement of permissible marketing
expenditures that highlight the special event versus the regular programming of a business,
organization or the facility.
Amendments to Contract Budgets: No amendments to the line item budget will be permitted after
the contract has been reviewed and approved.
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#.
7
EXHIBIT B
Logo/Acknowledgement Usage Guidelines For Cultural Events
Color ads four (4) color processing printing
Black &white ads shall include the Florida Keys and Key West logo in high resolution
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats and t-shirts: must carry the "The Florida Keys & Key West" logo
Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the
Monroe County Tourist Development Council'
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council' designation is to be
utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs,
posters, banners (hanging and displayed outdoors), and digital advertising on websites, website links,
pre roll video, banners, mobile and email blasts. Radio commercials should include "Brought to you
by The Monroe County Tourist Development Council'. To seek approval, clarification and/or logo in
electronic format (eps or jpg file), contact Jessica Taylor-Smith or John Underwood with Tinsley
Advertising at 305-856-6060.
The
Florida Keys
&Key St
... come ns you are
MONROE COUNfY TOURIST DEVELOPMENT COUNCIL
Out-of-County Logo
The logo below that does NOT include the "Monroe County Tourist Development Council' designation
is to be utilized out-of-county newspapers and magazines, brochures, postcards, pamphlets,
programs, posters, and digital advertising on websites, website links, pre roll video, banners, mobile
and email blasts. Radio commercials should include "Brought to you by The Monroe County Tourist
Development Council'. To seek approval, clarification and/or logo in electronic format (eps or jpg file),
contact Jessica Taylor-Smith or John Underwood at Tinsley Advertising at 305-856-6060.
The
FloriddKeyr,s
Key A
come as you are®
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
8
EXHIBIT C
(SCHEDULE TO BE INSERTED)
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
9
EXHIBIT D
CULTURAL UMBRELLA EVENT BUDGET - FISCAL YEAR 2014
APPLICANT IS ADVISED PRIOR TO COMPLETING THIS BUDGET TO REFER TO THE FUNDING
APPLICATION SHOWING THE ALLOWABLE MARKETING EXPENSES THAT WILL BE
CONSIDERED FOR REIMBURSEMENT
THERE WILL BE NO AMENDMENTS TO THIS BUDGET {EXHIBIT D} AFTER BOCC APPROVAL
OF AGREEMENT
EVENT NAME
*MEDIA PLACEMENT & PRODUCTION COST: $
(Only 30%of this line item may be spent on in-county advertising)
PROMOTIONAL SIGNS: $
PROMOTIONAL ITEMS: $
DIRECT MAIL PROMOTIONS: $
PROGRAMS/PLAY BILLS: $
PUBLIC RELATIONS: $
**GENERAL NON-ALLOCATED: $
TOTAL $
*No more than 30% of the Media Placement and Production Costs line item shall be expended on
advertising media costs attributable to in-county placement (see Exhibit A of Application).
**The General Non-Allocated line item should not exceed 15% of the total funding allocation, and may
only be utilized for acceptable event marketing expenses (see Exhibit A of application).
Actual expenditures may deviate no more than 10% from the budgeted line items noted above.
TDC will only consider reimbursement of permissible marketing expenditures that highlight the special
event versus the regular programming of a business, organization or the facility.
Event Name
Cultural Umbrella Funding FY 2014
Contract ID#:
10
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Performing Arts Centers Contract# TDC ID#: 1243
of Key West, Inc. Effective Date: 10/1/13
Expiration Date: 6/29/2014
Contract Purpose/Description:
Approval of an Agreement with Performing Arts Centers of Key West, Inc. covering the
Tennessee Williams Theatre 2013-14 Season on October 2013-April 2014, in an amount
not to exceed $13,880 , FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $13,880 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11►$75011-530340-TC45-021-X-530480
Grant: $ 11575011-530340-TC45-021-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
D to Iry Needed i
Division Director Yes❑No j
Risk Management ``—I D Yes❑No[j/
O.M.B./Purchas g I Yes❑NoR/ `7 3A3
County Attorney ` Yes❑Nol� C. Hall 6 6
Comments:
OMB Form Revised 2/27/01 MCP#2
r r
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Garden Club, Contract# TDC ID#: 1235
Inc. Effective Date: 10/1/13
Expiration Date: 6/29/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Garden Club Inc coveringthe Key West
Garden Club 2013-2014 Seasonal Events on October 2013-April 2014 in an amount not
to exceed $12,606 , FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $12,606 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11$75011-530340-TC45-365-X-530480 ✓
Grant: $ 11BL75011-530340-TC45-365-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date ut
to Needed e ' wer
r in
Division Director Yes❑ 6'
Risk Management Yes❑No� -'V > 7-- 3
O.M.B./Purch*ing Yes❑ No[O/
County Attorney Yes[]NoN C. Hall G 2( /
Comments:
OMB Form Revised 2/27/01 MCP#2
> S
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Symphony Contract# TDC ID#: 1239
Orchestra, Inc. Effective Date: 10/1/13
Expiration Date: 8/29/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Symphony Orchestra, Inc. covering the
South Florida Symphony Orchestra in October 2013-June 2014, in an amount not to
exceed $16,013 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,013 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-812-X-530480✓
Grant: $ 1I -75011-530340-TC45-812-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
4
t
Needed vi er
Division Director �jYes❑No[B-' ✓/� �J
Risk Management Yes❑Nod
O.M.B./PurcPsmg Yes❑Nod
County Attorney 02 d 1 Yes❑No[p C. Hall 6 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Botanical Contract# TDC ID#: 1232
Garden Society, Inc. Effective Date: 10/1/13
Expiration Date: 9/29/2014
Contract Purpose/Description:
_Approval of an Agreement with Key West Botanical Garden Society Inc. covering the
Key West Botanical Garden Society Inc. Cultural Events on October 2013-July 2014
in an amount not to exceed$15,660 , FY 2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $15,660 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-637-X-530480
Grant: $ 1 S75011-530340-TC45-637-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
to Needed
Division Director Yes[:]NoE
Risk Management Yes❑No[Z
O.M.B./Purc&ing Yes[:] Noid k I 3 O
County Attorney Yes❑No® C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Art and Contract# TDC ID#: 1230
Historical Society, Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Art and Historical Society Inc covering the
Key West Art&Historical Society Cultural Event Series 2013-2014 on October 2013-
September 2014, in an amount not to exceed $18 015 FY 2014 Two Penny Cultural
Umbrella Fundiniz.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $18,015 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11$75011-530340-TC45-335-X-530480
Grant: $ 11575011-530340-TC45-335-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
ate Needed v' e
Division Director Yes❑No[r
Risk Management o ` 3 Yes[]Nor�'
I 3 ❑No
O.M.B./Purchasing ( Yes
County Attorney G ` Yes❑No[�] C. Hall b �6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Key West Harry S. Contract# TDC ID#: 1236
Truman Foundation, Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with The Key West Harry S. Truman Foundation, Inc.
covering the Truman Little White House and the Key West Community on October
2013-September 2014, in an amount not to exceed $16,092 , FY 2014 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,092 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11$-75011-530340-TC45-516-X-530480
Grant: $ 11.il�75011-530340-TC45-516-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg.maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date O t
t Needed
Division Director Yes[:]
Risk Management Yes❑ NoE;J"'
O.M.B./Purcht g Yes[:]No[!f �, U\O,�K�-�_ -7 3 r3
County Attorney G �G Yes[:] NoE� C. Hall 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Marathon Contract# TDC ID#: 1225
Community Theatre Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with The Marathon Community Theatre Inc. covering the
Marathon Community Theatre Season 2013-2014 on October 2013-September 2014
and pre-promotion of the 2014-2015 Season in an amount not to exceed $21 250 FY
2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $21,250 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11.5-75011-530340-TC45-040-X-530480
Grant: $ 11!X-75011-530340-TC45-040-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e Needed e
Division Director 1�7 Yes[:]No�
Risk Management T Yes❑NoE
O.M.B./Purc sing �" Yes❑No[ / 1 3 /�
Any . �vP1�eP
County Attorney G Yes❑ NoW C. Hall 2`
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Red Barn Actors' Studio, Contract# TDC ID#: 1245
Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Red Barn Actors' Studio Inc covering the Red Barn
Theatre 2013-2014 Season on October 2013-September 2014 in an amount not to
exceed $17,622 , FY 2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $17,622 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 119-75011-530340-TC45-020-X-530480 ✓
Grant: $ 11675011-530340-TC45-020-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
of included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date ut
Da In Needed
Division Director Yes❑No
Risk Management Yes[:] No,/ 7-1 J�
O.M.B./Purch!&smg� Yes❑No� � Q�Q7/3/13
County Attorney `' 2( Yes❑Now C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Burlesque Contract# TDC ID#: 1231
Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Burlesque covering the Key West Burlesque
2013-14 Season on October 2013-September 2014, in an amount not to exceed $15,738
, FY 2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 A ends Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $15,738 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 11575011-530340-TC45-770-X-530480 ✓
Grant: $ 1 S75011-530340-TC45-770-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes D to Ou
Needed er
Division Director Yes❑ NoFf
Risk �"'7'Management Yes❑ No� -T
g I- �
O.M.B./Purcl"iasing I Yes[:] Nod �(�Q��CQQQ -1 L3A3
County Attorney Yes❑Nor� C. Hall 6 a6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Morada Way Arts & Contract# TDC ID#: 1224
Cultural District, Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Morada Wav Arts& Cultural District, Inc. covering the
Morada Wav Third Thursday Walkabouts on October 2013-September 2014, in an
amount not to exceed $23,188 , FY 2014 Two Penny Cultural Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $23,188 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-744-X-530480✓
Grant: $ 15-75011-530340-TC45-744-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D to Needed iewgr
Division Director Yes❑NoU
Risk Management Yes❑Nod - - 13
O.M.B./Purchasing Yes❑NoEf �l3 13
County Attorney Yes[:]NoFv-j C. Hall 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Mel Fisher Maritime Contract# TDC ID#: 1240
Heritage Society, Inc. Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with The Mel Fisher Maritime Heritage Society Inc
covering the Mel Fisher Museum Maritime History Series on October 2013-September
2014, in an amount not to exceed$17 308 FY 2014 Two Penny Cultural Umbrella
Funding,
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $17,308 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: l 16 75011-530340-TC45-710-X-5304801-/
Grant: $ 11OL75011-530340-TC45-710-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D-4eJn Needed
Division Director (P, Yes[:]No
Risk Management. 'D Yes[--]Nou(
O.M.B./Purcha�g �' Yes❑NoF
County Attorney 02 6 /3 Yes❑NoN C. Hall 02 d
Comments:
OMB Form Revised 2/27/01 MCP#2
}
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Film Festival Contract# TDC ID#: 1234
Corporation Effective Date: 10/1/13
Expiration Date: 1/29/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Film Festival Corporation covering the Key
West Film Festival on November 2013, in an amount not to exceed $15 542 FY 2014
Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $15,542 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 1 tT-75011-530340-TC45-810-X-530480
Grant: $ 1L'F-75011-530340-TC45-810-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D to I Needed on*z
Division Director ZYes❑Nou
Risk Management r Yes[:]Nom/ T -
O.M.B./Purchasing �" Yes[:]No
County Attorney �o� 3 Yes❑NoN C. Hall oZb
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Valnchz Productions Contract# TDC ID#: 1249
Effective Date: 10/1/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Valnchz Productions coveringthe West
International Latin Arts Festival on November 2013, and pre-promotion of the
November 2014 event, in an amount not to exceed $15,464 , FY 2014 Two Penny
Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC #3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 A ends Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $15,464 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11,575011-530340-TC45-811-X-530480 `/
Grant: $ 115-75011-530340-TC45-811-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date,Out
t Needed e
Division Director Yes[:] Noa _
Risk Management ��`' Yes[:] Nov/
O.M.B./Purchaasi`ng III (� Yes[:] No[:] b cic'L � 3�13
County Attorney 412*� // Yes❑ No[ C. Hall G
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Art! Key West! LLC Contract# TDC ID#: 1229
Effective Date: 10/1/13
Expiration Date: 3/1/2014
Contract Purpose/Description:
Approval of an Agreement with Art! Key West! LLC covering the ART! KEY WEST!
in November-December 2013, in an amount not to exceed $16,249 , FY 2014 Two
Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,249 Current Year Portion: $
Budgeted? YesN No ❑ Account Codes: 115-75011-530340-TC45-807-X-530480
Grant: $ 11375011-530340-TC45-807-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Dalt In Needed er
Division Director es❑No®;
Risk Management -�- es❑asi No r
O.M.B./Purchng ! Yes❑No \ Q 7 3
County Attorney Yes❑NoS C. Hall z
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Community Contract# TDC ID#: 1221
Concert Band, Inc. Effective Date: 10/1/13
Expiration Date: 6/29/2014
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Community Concert Band Inc covering
the Pops in the Park on November 2013-April 2014 in an amount not to exceed $16 459
(TDC District IV Funding Allocation= $13 716 and TDC District V Funding
Allocation=$2,743) , FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,459 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11$75011-530340-TC45-449-X-530480✓
Grant: $ 1 S75011-530340-TC45-449-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D `te Needed er
Division Director (p Yes❑No[�] �/�V//-�;
Risk Management �T(,�j Yes❑No[i;
O.M.B./Purcha�sing �' ( (3 Yes❑NoE�� /� ,
County Attorney ( a Yes❑NoQ C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Studios of Key West, Contract# TDC ID#: 1248
Inc. Effective Date: 10/1/13
Expiration Date: 6/29/2014
Contract Purpose/Description:
Approval of an Agreement with The Studios of Key West Inc. covering the Studios of
Key West 2013/14 Event Season, The on November 2013-April 2014 in an amount not
to exceed$17,034 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $17,034 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: l 1-%75011-530340-TC45-611-X-530480
Grant: $ 11cb-75011-530340-TC45-611-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
of included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
D to I Needed e ' e - '
Division Director �Yes[-]NoU]"L>e/)��
Risk Management Yes❑Noul/
O.M.B./Purcga-sing 1 I Yes[:]No[�/
County Attorney Yes[:]No[fl C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Players, Inc. Contract# TDC ID#: 1238
Effective Date: 10/1/13
Expiration Date: 7/30/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Players, Inc. covering the Waterfront
Playhouse 2013-14 Season on November 2013-M4y 2014, in an amount not to exceed
$18,299 , FY 2014 Two Penny Cultural Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $18,299 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11575011-530340-TC45-023-X-530480
Grant: $ 11N-75011-530340-TC45-023-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
D to Needed
Division Director Yes[:] No� �J
Risk Management Yes[:] No ff
O.M.B./Pursing Yes❑ NoEj no n
County Attorney `���7� Yes❑ No�] C. Hall 4113
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Saint Paul's Protestant Contract# TDC ID#: 1246
Episcopal Church of Key Effective Date: 10/1/13
West,Florida
Expiration Date: 7/30/2014
Contract Purpose/Description:
Approval of an Agreement with Saint Paul's Protestant Episcopal Church of Kept,
Florida covering the Performance at St. Paul's on November 2013-May 2014, in an
amount not to exceed$6,608 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC #3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $6,608 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11S-75011-530340-TC45-445-X-530480
Grant: $ 11975011-530340-TC45-445-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e Needed R fewer
Division Director Yes[:] NojZ _
Risk Management Yes[:]No[a
O.M.B./Purchasing Yes[:]NoEr NO
County Attorney G�� 3 Yes[:] No® C. Hall a d
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The Florida Keys History Contract# TDC ID#: 1222
of Diving Museum, Inc. Effective Date: 10/1/13
Expiration Date: 10/30/2014
Contract Purpose/Description:
Approval of an Agreement with The Florida Keys History of Diving Museum Inc
covering the Dive Into History on November 2013-August 2014 in an amount not to
exceed$20,800 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $20,800 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11575011-530340-TC45-498-X-530480
Grant: $ 119-75011-530340-TC45-498-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Dat Out
e Needed
Division Director Yes❑NoEf
Risk Management f
g �� Yes❑No[�
O.M.B./Purc as ng Yes[:]Noe/ � Q `� 3h 3
County Attorney Yes❑ No[� C. Hall 6 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: The People's Theater of Contract# TDC ID#: 1247
Key West, Inc. Effective Date: 10/1/13
Expiration Date: 10/30/2014
Contract Purpose/Description:
Approval of an Agreement with The People's Theater of Key West, Inc. covering the
Key West Fringe on November 2013-August 2014, in an amount not to exceed $15,935
, FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $15,935 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 1 1575011-530340-TC45-772-X-530480
Grant: $ 1 LS75011-530340-TC45-772-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
Dfifte IV Needed e�
Division Director Yes[-]NoPj
Risk Management Yes❑No[Q` -43
O.M.B./Purchasing 1 Yes❑NoEf/ LhA��:Jik�tL :Z(3 7
Il
County Attorney 2 G Yes❑No[) C. Hall
7 7—
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Old Island Restoration Contract# TDC ID#: 1242
Foundation, Inc. Effective Date: 10/1/13
Expiration Date: 5/30/2014
Contract Purpose/Description:
Approval of an Agreement with Old Island Restoration Foundation, Inc. covering the
Key West House Tours, Conch Shell Blowing Contest on December 2013-March 2014,
in an amount not to exceed $16,249 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,249 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-018-X-530480
Grant: $ 115-75011-530340-TC45-018-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial, salaries,etc.)
CONTRACT REVIEW
Changes D e Out.
D to I Needed ver
Division Director / Yes❑No
Risk Manage(m/ent Yes❑No
" azz_�
O.M.B./P4Rasing �1° Yes❑Not/ � � I ka-k -113 A
County Attorney a26 Yes❑NoQ C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Sculpture Key West, Inc. Contract# TDC ID#: 1244
Effective Date: 10/1/13
Expiration Date: 6/29/2014
Contract Purpose/Description:
Approval of an Agreement with Sculpture Key West Inc covering the Sculpture Key
West on December 2013-April 2014, in an amount not to exceed $16 563 FY 2014
Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,563 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-444-X-530480
Grant: $ 1 LS75011-530340-TC45-444-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date ut
ate n Needed er/
Division Director (p Yes❑ No ff
r-
Risk Management Yes❑NoE—
O.M.B./PurchaLg `1"I '1� Yes❑No�
County Attorney 2 Yes❑ No C. Hall (� 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Literary Contract# TDC ID#: 1237
Seminar, Inc. Effective Date: 10/16/13
Expiration Date: 4/1/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Literary Seminar Inc coveringthe he Key
West Literary Seminar: The Dark Side 32nd Annual in January 2014 in an amount not
to exceed$16,680 , FY 2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,680 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 111.5-75011-530340-TC45-027-X-530480 J
Gant: $ 119�75011-530340-TC45-027-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
ate Needed w
Division Director Yes[-]NoE
Risk Management_ Yes[:]No
O.M.B./Purch!2sing Yes[-]NoE� c3
County Attorney Yes❑No C. Hall ,2 b
l `
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe Association for Contract# TDC ID#: 1241
Retarded Citizens, Inc. Effective Date: 10/16/13
Expiration Date: 4/1/2014
Contract Purpose/Description:
Approval of an Agreement with Monroe Association for Retarded Citizens Inc
covering the Master Chefs Classic 20th Annual on January 2014 in an amount not to
exceed$8,538 , FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $8,538 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 11.575011-530340-TC45-711-X-530480✓
Grant: $ 115-75011-530340-TC45-711-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e Needed
Division Director Yes[:]No[q i
Risk Management �1' Yes❑ No (
O.M.B./PurcGing ( I Yes[-] Noz
County Attorney a b Yes[-]No® C. Hall a(,
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: St. Columba's Episcopal Contract# TDC ID#: 1227
Church Effective Date: 10/16/13
Expiration Date: 4/1/2014
Contract Purpose/Description:
Approval of an Agreement with St Columba's Episcopal Church covering the Florida
Keys Celtic Festival on January 2014 in an amount not to exceed $10 836 FY 2014
Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $10,836 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 115-75011-530340-TC45-808-X-530480
Grant: $ 11.5-75011-530340-TC45-808-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
to I Needed e
Division Director Yes❑No
Risk Management ' ' Yes❑ Nod
O.M.B./Purchasing Yes❑NoEf �(�1�1.n
County Attorney Yes❑No[] C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Key West Council on the Contract# TDC ID#: 1233
Arts, Inc. Effective Date: 10/16/13
Expiration Date: 5/30/2014
Contract Purpose/Description:
Approval of an Agreement with Key West Council on the Arts Inc covering the
Impromptu Classical Concerts 2014 Season on January 2014-March 2014 in an amount
not to exceed$16,288 , FY 2014 Two Penny Cultural Umbrella Funding_
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $16,288 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11gr75011-530340-TC45-041-X-530480
Grant: $ 11$-75011-530340-TC45-041-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Da e Out
to I Needed v'
Division Director Yes❑No[L],'
Risk Management T IJ Yes❑No f-3
O.M.B./Purchasing �' ( i3 Yes❑No Cy�� �,Q 3
County Attorney Yes[-]No® C. Hall 61,243
Comments:
OMB Form Revised 2/27/01 MCP#2
t '
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Garden Club of the Contract# TDC ID#: 1223
Upper Keys, Inc. Effective Date: 10/16/13
Expiration Date: 4/29/2014
Contract Purpose/Description:
Approval of an Agreement with Garden Club of the Upper Keys, Inc. covering the
Garden Walk 2014 on February 2014, in an amount not to exceed $8,188 , FY 2014
Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $8,188 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 119-75011-530340-TC45-809-X-530480
Grant: $ 11g75011-530340-TC45-809-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D to I Needed vi er
Division Director Yes[:]NoQ
Risk Management - —�—� Yes[:] NoU/
O.M.B./Purchasing I( 13 Yes❑ NoEf —7 3 3
County Attorney /02 / Yes❑ Nog C. Hall to 6
Comments:
OMB Form Revised 2/27/01 MCP#2
,
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pigeon Key Foundation, Contract# TDC ID#: 1226
Inc. Effective Date: 10/16/13
Expiration Date: 4/29/2014
Contract Purpose/Description:
Approval of an Agreement with Pigeon Key Foundation, Inc. covering the Pigeon Key
Art Festival, 20th Annual on February 2014, in an amount not to exceed $17,250 , FY
2014 Two Penny Cultural Umbrella Funding,
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $17,250 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11575011-530340-TC45-029- ,-530480
Grant: $ 11S75011-530340-TC45-029-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e Needed e er
Division Director es❑NoEl
Risk Management Yes❑NoQ' 7
�✓ o-
O.M.B./Purchasing 3 Yes[-]No
County Attorney � ;?G Yes[-]NoF C. Hall 6
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Art Guild, Contract# TDC ID#: 1219
Inc. Effective Date: 10/16/13
Expiration Date: 5/30/2014
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Art Guild, Inc. covering the Florida Keys
Art Guild on February 2014-March 2014, in an amount not to exceed$4,834 (DAC IV
=$1,611 and DAC V= $3,223), FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $4,834 Current Year Portion: $ /
Budgeted? Yes® No ❑ Account Codes: 11$75011-530340-TC45-482-X-530480 ✓
Grant: $ 11&75011-530340-TC45-482-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
D e I Needed vi er
Division Director es❑No "
Risk Management Yes❑No2f
O.M.B./Purchas I Yes❑Nog -7-3-13
County Attorney Yes❑ NoM C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Birding and Contract# TDC ID#: 1220
Wildlife Festival, Inc. Effective Date: 10/16/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Florida Keys Birding and Wildlife Festival, Inc.
covering the Florida Keys Birding and Wildlife Festival on September 2014, in an
amount not to exceed $13,730 , FY 2014 Two Penny Cultural Umbrella Funding.
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 10/16/13 A enda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $13,730 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11%-75011-530340-TC45-419-X-530480 ✓
Grant: $ 115-75011-530340-TC45-419-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date O t
Dak In Needed vi r
Division Director es❑ No
Risk Management Yes[:] NoED// -�
O.M.B./Purchaa Yes[:] NoE� 0--�40- 3 o
County Attorney �� Yes❑ Now C. Hall
Comments:
OMB Form Revised 2/27/01 MCP#2
� s
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Lower Keys Chamber of Contract# TDC ID#: 1228
Commerce, Inc. Effective Date: 10/16/13
Expiration Date: 11/29/2014
Contract Purpose/Description:
Approval of an Agreement with Lower Keys Chamber of Commerce Inc covering the
Big Pine &Lower Keys Island Art Festival on November 2014 in an amount not to
exceed $9,150 , FY 2014 Two Penny Cultural Umbrella Funding
Contract Manager: Maxine Pacini 3523 TDC# 3
(Name) (Ext.) (Department/Stop#)
for BOCC meeting on 10/16/13 Agenda Deadline: 10/1/13
CONTRACT COSTS
Total Dollar Value of Contract: $9,150 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes: 11575011-530340-TC45-652-X-53048e
Grant: $ 111975011-530340-TC45-652-X-530410
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) e .maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
.D11te I ' Needed
Division Director Yes[:]NoEj
Risk Management Yes❑No[R/
O.M.B./Purcltasing l( i Yes[:]No[�e 7�3lI3
County Attorney Yes❑No2/ C.Hal GL�z6
Comments:
OMB Form Revised 2/27/01 MCP#2