Item C48 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:_ October 16, 2013 Division: Employee Services
Bulk Item: Yes X No _ Department: Employee Benefits
Staff Contact Person/Phone#: Maria Fernandez-Gonzalez,Ext. 4448
AGENDA ITEM WORDING: Approval for renewal with Urged Concordia Insurance Company for
fully-insured voluntary dental benefits for a term of one(l; to3ecome effective January 1, 2014
through December 31,2015,with staff signing the necessary forms.
ITEM BACKGROUND: The policy is being recommended for a one year renewal with no increase in
premium. The cost is funded 100% by the employee and retiree premiums and there is no cost to the
County.
PREVIOUS RELEVANT BOCC ACTION: April 17, 2003 BOCC approved recommendation to
make vision and dental benefits available through a fully-insured voluntary plan saving the Group
Health Plan $920,000. American General was approved at the October 15, 2003 meeting to become
effective January 1, 2004 and has been approved by the BOCC and remained the carrier until January
1, 2008. An RFP was distributed in 2007 and Delta Dental was approved at the November, 2007
BOCC meeting to become effective January 1, 2008 through December 31, 2009. At the September
16, 2009 BOCC meeting approval by the BOCC to renew with Delta Dental for the period of January
1, 2010 through December 31, 2011. RFP done early 2011 resulting in seven vendors providing
proposals. United Concordia Insurance Company was recommended and agreement approved October
19, 2011 for two years with the policy expiring December 31, 2013.
CONTRACT/AGREEMENT CHANGES: Policy renewal for one year(1)with no rate increase.
STAFF RECOMMENDATIONS: Approval for one year effective January 1, 2014.
TOTAL COST: $598,389 approx INDIRECT COST: BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A SOURCE OF FUNDS: Employee/Retiree premiums
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
P
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract#
Contract with: United Concordia Dental Effective Date:Januarvl, 2014
Expiration Date:December 31, 2015
Contract Purpose/Description:Approval for renewal with staff completing the necessary forms,
with United Concordia Dental for fully-insured voluntary dental benefits for one (1) year.
Contract Manager:Maria Fernandez- 4448 Employee Services
Gonzalez
(Name) (Ext.) (Department)
for BOCC meeting on Se tember 17 2013 Agenda Deadline: September 3 2013
CONTRACT COSTS
Total Dollar Value of Contract: $598,389approx Current Year Portion: $475,913approx
Budgeted? Yes❑ No ® Account Codes: 502-
Grant:
County Match:
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg.maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Pate Iji Needed R fewer
Division Director YesO Nc 6
Risk Management
Yes❑No
O.M.B./Purchasing Yes[:]No0 1 -I_ i
D
County Attorney qL014113YesO No[:] C2 t
Comments:
OMB Form Revised 9/11/95 MCP#2
UNITED CONCORDIN
September 13, 2013
Monroe County BOCC
Maria Fernandez Gonzalez
1100 Simonton St, Ste 2 268
Key West,FL 33040
Re: Monroe County BOCC—Dental Insurance Renewal
Group Numbers: 897129-0001001/099;Account Number: 0204405
Dear Maria:
Thank you for allowing United Concordia to continue to service the dental needs of Monroe
County BOCC. We appreciate the opportunity to provide the employees and their dependents
with access to quality, a$ordable dental care. Please allow this letter to serve as formal
notification of the renewal rates for the dental program for the period of 01/01/2014 through
12/31/2014.
Current Flea Plan
Rate Tier Current Rates Renewal Rates
Employee Only $28.33 $28.33
Employee&One Adult $53.62 $53.62
Employee&Child(ren) $57.86 $57.86
to ee&Famil $83:81 $83.81
Enclosed is a copy of the Renewal Acceptance Form Please have an authorized representative
sign and either scan a copy to my a-mail, dorothy.bell Rucci com or fax a copy to (678)297-
9920. If a copy of the Renewal Acceptance Form is not received by United Concordia,
of the above renewal premiums will constitute acceptance of the United Concordia �went
proms and premiums.
Should you have any questions with regard to the above rates,p��e contact me (678)893-
8665. United Concordia Companies,Inc. looks forward to continuing as the dental benefits
insurer of choice.
Sincerely,
Dottie Bell
Client Manager
United Concordia
cc: Gallagher
Attachment:Acceptance Form
�.�...d� 9635 V Suite 100_.. .�� ....�_...._.�., _
entana Way• •Johns Creek,GA 30022• (678)893-86
UNITED CONCORDIK
Monroe County BOCC
United Concordia,Renewal Acceptance Form
Funding: Fully Insured
Policy Period: 01/OMO14 through 12/31/2014
Group Numbers: 897129-000/001/099
RATE TIER
:RENEWAL RATES
mP Y y mm $28 33
E to ee Onl
Employee&Spouse
$5$53.62
_ w
Employee&Child(ren) 7.86
Employee&Family $83.81
1' as a duly authorized representative of the
above named, do hereby accept the monthly premium rates as noted above.
Signature Date
Please return Acceptance to: Dottie Bell
9635 Ventana Way
Suite 100
Johns Creek, GA 30022
(678) 893-8665
The Parties intend that this renewal may be accepted by fits
A signature transmitted by fair will be as effective as an onginol signaturee for the purpose of acceptance.
Notice:United Concordia requires at least 31 days written notice prior to termination of group policy.
9635 Ventana Way•Suite l00•Johns Creek,GA 30022•(678)693-8665