Item C30 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16,2013 Division: Public Works/Engineering
Bulk Item: Yes X No _ Department: Road Department
Staff Contact Person:Dent Pierce,305 292-4560
AGENDA ITEM WORDING: Approval to execute a Task Order for On Call Professional
Engineering Services between Monroe County and TY Lin IntermationaUHJ Ross for Drainage
Improvement Projects.
ITEM BACKGROUND: Staff has identified several areas that require drainage improvements. This
task order will address Grouper Lane,MM95,Key Largo,and 9'Avenue,Stock Island.
PREVIOUS RELEVANT BOCC ACTION: Various discussions regarding drainage improvement
projects and approval of funding in FY14 adopted budget.
CONTRACT/AGREEMENT CHANGES: new agreement.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: 199 75.00 INDIRECT COSTS n/a BUDGETED: Yes x No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: same SOURCE OF FUNDS: Gas Tax Fund 102
REVENUE PRODUCING: Yes—No x AMOUNT PER MONTH$ Year$
fJt�- j;r,
APPROVED BY: County Atty OMB/Purcfiasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: TY Lin InternationaUHJ Ross Contract#
Effective Date: 16 Oct. 2013
Expiration Date: 15 Oct. 2014
Contract Purpose/Description: On Call Professional ggiagerm Services for
drainage improvement projects at Grouper Lane,
MM 95,Key Largo. and 91`Avenue,Stock Island
Contract Manager. Dent Pierce 4560 Public Works/#1
(Name) (Ext.) (Department/Stop#)
for BOCC nieeting on October 16,2013 A enda Deadline: October 1,2013
CONTRACT COSTS
Total Dollar Value of Contract: $199,375 Current Year Portion: $199,375
Budgeted?Yes® No❑ Account Code: 102-2250(r,560630
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr. For:
of included in dollar value above) (e. ,maintenance,utilities,janitorial,salaries,etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director �� IL3 Yes❑No[E]
Risk Management 3�� YesQ No f/ I '
O.M.B./Purch�g - *3 Yesn No X❑
County Attorney Yes❑No® t /
Comments:
TASK ORDER FOR ON CALL PROFESSIONAL ENGINEERING SERVICES BETWEEN
MONROE COUNTY AND TY LIN INTERNATIONAL/Hd ROSS
FOR
DRAINAGE IMPROVEMENT PROJECTS
In accordance with the Continuing Contrast for On Call Professional Engineering Services made and
entered on the 20"'day of January 2010 between Monroe County hereinafter referred to as the"County"
and TY LIN INTERNATIONAL / Hi ROSS, hereinafter referred to as "Consultant" where design
services are allowed if construction costs do not exceed$2,000,000.
All terms and conditions of the referenced Contract for On Can Professional Engineering Services apply
to the Task Order, unless the Task Order modifies an Article of the Agreement of which will be
specifically referenced in this Task Order and the modification shall be precisely described.
This Task Order is effective on the 16 t h day of October ,2013.
Article I1 SCOPE OF BASIC SERVICES,Paragraph 2.1.1 is amended as follows:
2.1.1 The services for this Task Order shall be performed at the following project sites;CaoupwLane;Key
lam MM95 and:9fi Avenue,Stock Island.The consultant will perform the following professional engineering
services for drainage improvements at the Project sitesitEludingbatn3thniieft. .
a. Topographic Surveys
The surveys of the proposed project sites will be prepared and used as the basis for the
design of the project in meeting federal, state„and local policies and regulations. The
surveys will be sufficient for submittal with required permit applications and cover the
county right-of-way where the improvements will be implemented
b. Drainage Improvements Design
The Consultant will prepare the design plans and construction documents suitable for
construction required for the drainage improvements of each individual site. The
Consultant shall prepare 2 separate sets of bid documents such that the two project sites
can be advertised and bid individually. It is anticipated that exfiltration trenches(French
drains with catch basins and perforated piping in a ballast rock bed)will be the preferred
method of storm-water drainage management In the case of 9"' Avenue a modification
of the existing gravity outfall to the east will be designed and permitted to discharge
overflow from the exfiltration trench system, The design documents will also include the
associated repairs to the roadway required as a result of the construction.
There are two project sites as identified in Section 2.1.1. The design and construction
documents will include the following deliverables with submissions made at 60'/0, 90%,
100•/6,and Final Bid Sets:
• Topographic Survey
Cover Sheet
• General Notes
• Bid Items/Quantities
• Project Typical Section
• Drainage and Roadway Improvement Plan and Profile
Drainage and Roadway Improvement Details
• Contract Specifications and Bid Documents
• Prepare Constriction Cost estimate with 100%design
c. Agency Coordination/Permitting
The Consultant will coordinate with Monroe County, USACE, SFWMD, and FDEP to
determine the appropriate"level of permitting required for the ,improvements. It is
anticipated that a no-noticed general permit will he applied for the Grouper Lane project
and Standard:General permits for the 9th Avenue project.The Consultant will prepare
Permit applications and perform a biological assessment survey as required to meet
permitting requirements.Mitigation for unavoidable wetland impacts are anticipated to be
compensated through an approved mitigation bank. Responses to regulatory Request for
Additional Information(R.AO will be prepared within regulatory timeframes
d. Construction Phase Services
The Consultant will perform construction phase services to consist of the following
activities and deliverables:
• Pre-Bid meeting attendance
• Pre-Constriction meeting attendance and minutes
- Weekly site visits per site during construction,Minutes and logs will be provided it
is anticipated that a 2 month construction period will be required for the Grouper
Lane site and 6 month construction period is anticipated for the 9°i Avenue site. (12
hours will be budgeted for each weekly visit,plus 2 hours for reporting)
• Review of shop drawings
- Responses to Request for.Information(RFI)
• Punch list
• As-Built plan review
- Project close out.
e. Additional Cosh
The above scope of services represents "basic services" to be performed as part of
Carnuh&Ws lump sum price. Additional services beyond the scope of these basic services
will only be performed on an as needed basis and with approved authorization. If
additional services are required,Consultant will prepare a separate scope of services and
labor cost.
Article III ADDITIONAL SERIVCES Paragraph'3.1 is amended as follows:
3.1 The services described in this Article III are not included in the Basic Services.They shall be paid for
by the County as provided in this agreement as an addition,to the compensation paid for the Basic
Services but only if approved by the County before commencement and as follows:
a. Wetland Mitigation Design or Fees
b. Phase I Environmental Assessments
c. Environmental Monitoring During Construction
d. Roadway improvements beyond incidental impacts due to drainage improvement'construction
e. Permit Fees
E Property Boundary Surveys(only topographic surveys of the right-of-way)
g. Geotechnical Investigations(County to provide previously performed studies)
b. Bid Awed i. B Services other than what is described above
Article IV COUNTY'S RESPONSIBILTTIES,Paragraph 4.1.1 is added as follows:
4.1.1 County shall provide the following to Consultant;
a. Record Drawings and As-Built plans,including any CAD files,that may be available.
b. Previous Geotechnical Studies and/or Reports for adjacent sites depicting percolation rates
and borings
e. Limits of County-owned property adjacent to the project
d. Access to the site
e. Any pertinent information available
Article VII PAYMENTS,Paragraph 7.1 is amended to include the following:
The Consultant shall be paid the lump sun amounts listed below upon completion of each task/phase
listed below. The following lump sum amounts will be the maximum billed for each task/phase of the
Grouper Lane project site. Each task will be billed monthly on the basis of percent of each task
completed. The agreed percentage of the individual tasks completed will be determined by the.County's
project manager.
Full Topographical Survey $ 9,420.00
Design Plans—General Sheets $ 18,968.00
Design Documents-General Project Requirements$ 14,024.00
Construction Administration Phase $ 16,952.00
Total Lump Sum Fee $58,264.00
The Consultant shall be paid the lump sum amounts listed below upon completion of each task/phase
listed below. The following lump sum amounts will be the maximum billed for each task/phase of the 90
Avenue project site. Each task will be billed monthly on the basis of percent of each task completed.The
agreed percentage of the individual tasks completed will be determined by the County's project manager.
Full Topographical Survey $ 8,935.00
Design Plans-General Sheets $39,890.00
Design Documents General Project Requirements$46,968.00
Construction Administration Phase $46,328.00
Total Lump Sum Fee $141,111 .00
All requirements for both projects shall be completed no later than Oct.; 15 2014 for a total Lump
Sum amount for both projects of$199,375.00.
IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly authorized
representative.
L1N` RNATIONAL/HJ ROSS Witness
_ , .1oL13
Si ure Signature Date
Title
(SEAL)
ATTEST:AMY HEAVILIN,CLERK BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA
By. By:
Deputy Clerk Mayor George Neugent
E Ep AN1SY�
1 EY'
PEDRO J. CADO
ASt fk- f
1
Date._ ,. �� 3