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Item C14 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 16, 2013 Division: Public Works/En 'nig eering__ Bulk Item: Yes X No _ Department: Project Management Staff Contact Person/Phone#:David R Hill X4307 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There were five change orders considered and approved by the County Administrator and/or Deputy Administrator for the period beginning September 1, 2013, and ending September 30, 2013 totaling $32,427.35. There were no change orders denied. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non-cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: NIA TOTAL COST: N/A Andirect Costs BUDGETED: Yes N/A No— DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: NIA REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasmg Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM# Revised 7/09 �Cid a� N L 3 m E is W I C o 3 UO U U) tcn N Of C L C w LAN C O .YI= � O N w O y N �_ wpp N , W N �O U 3 U O E O E L N N C l0 U U N 0 0•C L O ; N m y L V EM � Emma an d g � W � n a U= � m m ia C L C 'w CL�'C C C� m e my d 1QP cncoiZ=wa0a ?s$ N O W p n Pcn M M M m a LL 1-1 U. 1 0 Mi M 14 n O ' O Q (A O�i 0% ZI ,w Z CD CD CDO O Y/ O w/ V O F- \ g E m w c 2_ ai c. c.s r ip E c p• V 2 t,7 E- F L W QM c in 94 F Eo o = ra � � g. in 3 a n w E c c O -a. ov $ o �v`v` u W V'' Z W °G u c o am u o > c �..� o c UWW 000 � �QW 2 -V � W a ✓� ,, a� _ ¢ � Z ILI�OC L oh m ~ UJ LOi. H Z o CDM W c o 1� Cl to Gi 0 f e `+ U rV 1-4 a u► a� etr v� N U) Z M� U o U L a ++ O w O F N ' o Ein � � � u d �E — [L o � � E [L °a a CL m �Yi w N� J it Ln tn MONROE COUNTY ENGINEERING CONTRACT CHANGE ORDER PROJECT TITLE: Tom's Hator Bridge Repair Project CHANGE ORDER NO:3 INITIATION DATE:8120P13 TO CONTRACTOR: CONTRACT DATE:3M/12 The Contract is changed as follows: The original Contract Sum.. ..... _ ..... ............. . .... .... _ . .....$1,830,000.00 Net change by previously authorised Change Orders.................:...................$627,042.76 The Contract Sum prior to this Change.Order was........................... ...$2,457,942.76 The Contract Sum YAI be gba by this Change Order..................................$8,934.08 The new Contract Sum including this Change Order Is................................$2,466,876.84 The Contract T(mewlll be increased by.................................:.:......:.................0 Days The date of 5ubstamtiat Cornpletian as of the date of this Change Order Is..............9013 Detailed description of Change Order and jastificaiion: As a result of an increase In repair quentilles,additional beam rep*spell repair and strand replacement Is required to repair the taridge to an acceptable condition.The recalculated span repair quant ly was irtc ceased from 202AO cubic feet to 212.00 cubic feet. The recaICuiated beam repair quantity was increased from 5 cubic feet with 6 strand splices to 26.65 cubic feet with 13 strand spline. As a result, time and materials were kummised from the original bid amount and are included in this Change Order. As a result of reduction hi scope of work,the bid quent$y of 3,189.sget'sre yards of asphalt miming and paving has been eliminated for this contract The decrease in this scope of work is included In this change order. Additional 9.6 cubic feet of WwA @$1,W.00kf` _$12,925-45 AddlNonat 20.66 cubic feet of.beam repair and 7 strand splices =$4304.63 Original bid cast of Superpave asphalt =($35,200.00) Original bld cost of milling existing aspbait =($12,756.00) Net Amount of this Change Order =$8,934.08 AsnMton Data IV ENGINIEFRINGSERVIC'ESDIRECn"ORI � a t rr� ,j I� ." P. : Data MIS WORKS ENOINEEMINGpIP T ; ��.._ wl Deft COUNTYR)E � P " MINIS A,ug u 5t 3 0, 20 13 Monroe County 1100 Sinionton Street Sri Av'pzu- Key West. 1-1, 33040 '�Ntpo,I V.33 15�I 0 ",5 d"I l"?'f-" P)i 14 Affention, M,r. Clark Briggs Reference; Change Order U003.Beam, Repair and Spa,111 RepairQuantity fricrease ,Dear Mr, Briggs, Reference is -made tc the mutually signed contract doted March 21, 2,012 re carding the Main,roe County Bid Form. The revised total quantity for Spall Repair Bid tte,m U 401-70-3 Is 202M,CF as spvcifled iin Change Order #001 Additional pall Repair. American bridge and AMEC Engk,ieering RepreSe!rIta:tjVfr A nth onyCirave rccalculAted the total cub c feet of spall repair to complete oi.e actMtV at a tatal rovisod quantity of 212,601CJ', 'the calrulated additiona,4 spall repair quantity, N 9.61CF. American Bridge is requesCng a Change Order in the an-tount of $12,925 45 for the addifionai 5pail repairs, Attadied to this rJo CWMerlt is a 5prneadsheet: detailing eoJi of the spali repairs. The total quantity for Beam Repairs Did Rem #450 8,3 1 was 15C,F with 6 strand splices, American, Bridge and AMEC, Engineedng Representative Antholly Graves recatcutatied the, total cuNr, feet of bearn repair tr) cornplete the activity at a, Lota$ revised rjuantity, of 2S.65CF with 13 strand splices,, 'I he calculated additional beann) repair qijantity is 20,,GSCF with 7 strand splices,, American Bridge is requestilg a Change order in the arnount o 4-3,964 63, for thparlditiona� beam rppairs.Attached to this docunrnent is a spreadsheet,dotaifing the bparn repairs. Description Unit Rate "rotalValue 1. Adcliuonal cast for Itervii 40t 70-3 Spall Repa4 $1,345.00 S 1:2,9 2,54 5 2 Addi tj a n al Cost fur Ite ni 4 5 0-83-1 Sea,rn Re Paii r $43,9164,63 $43,,964,63 Total Cost of Gamine order $56,890,08 Please let rve know should Vou have any further questions or comments iegarding this tinatter. Sincerely, 1'1�1 L �1d6 tJi W41 v id Wilharn Carnpbefl Project Mara of Arnerican Bridge CC.Jancffle Chapman H Fi"OF i Avachrnent5, 4 Pages CSpreadsbeet-4 Pages) ........................... 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CU .�1 �1 � � v, �d 'n E 0 0 E u u u u m Ln ct d r+ E E G Y c a C C a v o o y d v w a) t i C C c a aa)) w "' w w u m w w VrL Z Z m 'a a s a' E w m m m u m m E E d c M M d M m m m un ui m m v f° m a m m a c c c c c m m r m 0) w w a m a en An I�r Ln m o 4 m m m m Or c a c c Ln In y,� m v m CO m m m c c C c m o Q. a N N N m m m O Q CA 0! C_ all C � O) a � LD n 00 01 O r-1 N M Ct lD I' 00 M O .-1 N M d M W n 00 MLLI 4) oo m m oo ao m o0 00 � Q c o $ voN8i � �^ �o � 4j C O ti S!1 �D In Vj CV y� � � N to ti 'i u1 w %D Qt u1 m •q r � O t ry d' 6 a N m .mi n M w 1 m 4 m H ti y �l f(1 co rl N ko G1 rl N IA y � b m c z v° c "t3 � V 41 © m o m m m A m m A +� v ai ar a s ar m 0 m m m m m m m Q � O w C o C a t ry O M ah v a 4 4 "' n N m Ch V Q m at ae of Force Account Breakdown Contractor: American Bridge Project: Tom's Harbor Bridge Repair Project Date: 11./5/2012 Scope of Work: Additional Beam Repair Description of Works Completed: Mailloux&Sons began making preparations for installation of the concrete shoring pad. American Bridae Contractor Employee/Equipment Hours Scope of Work American Bridge Will Campbell 0 Jerry Cabe 0 Charlie Cisco 0 Required for beam repairs over water and mobilization o Carpenter Barges 9.5. equipment SUBCONTRACTORS Subcontractors Employee/Equipment Hours Scope of Work Mailloux&Sons Mike Ciotti-Foreman/Carpenter 9.5 Rick West-Carpenter 9.5 Stan Chapman-Carpenter 9.5 Andy Houghtaling-Carpenter 9.5 Billy Bell-Carpenter 9.5 Support Vehicle 9.5 Support vehicle for crew Shoring Equipment 0 Required for Structural Support of Beam Misc Concrete Restoration Tools 9.5 Required to repair beam 185 Air Compressor 9.5 Support for Shoring Equipment American Bridge Approval: Date:?—OY-/✓ Owner's Rep.Approval: '" Date: Force Account Breakdown Contractor: American Bridge Project: Tom's Harbor Bridge Repair Project Date: 11/6/2012 Scope of Work: Additional Beam Repair Description of Works Completed: Mailloux&Sons began making preparations for installation of the concrete shoring pad and began demolition on beam 1-3. American Bridd e Contractor Employee/Equipment Hours Scope of Work American Bridge Will Campbell 0 Jerry Cabe 0 Charlie Cisco 0 Required for beam repairs over water and mobilization of Carpenter Barges 9.5 equipment SUBCONTRACTORS Subcontractors Employee/Equipment Hours Scope of Work Mailloux&Sons Mike Ciotti-Foreman/Carpenter 9.5 Worked 5 hours on Demolition&4.5 Hours on Shoring Rick West-Carpenter 9.5 Worked 5 hours on Demolition&4.5 Hours on Shoring Stan Chapman-Carpenter 9.5 Worked 5 hours on Demolition&4.5 Hours on Shoring Andy Houghtaling-Carpenter 9.5 Worked 5 hours on Demolition&4.5 Hours on Shoring Billy Bell-Carpenter 9.51 Worked 5 hours on Demolition&4.5 Hours on Shoring Support Vehicle 9.5 Support vehicle for crew Shoring Equipment 0 Required for Structural Support of Beam Misc Concrete Restoration Tools 9.5 Required to repair beam 185 Air Compressor 9.5 Support for Shoring Equipment American Bridge Approval Date: 4Sv Date:Owner's Rep.Approval: �n�, -�—" g lJ ferSg A joun t Breakdown s Contractor; American Bfidge Project- Tom's Harbor Bridge Repa4- Project Date: 11/8/2012 Scop�e of Work. Addifionall Beam Repair Description of Works,Completed,. Ma ill oux& Son5 continued bearn rep airon Beam 1-3 with installation of additional shoring due to structural concerns from the large area of exposed strands and void area from rernovat of spalled concrete. Destafano Engineering'was consulted or the additional shohngthat as be required due to the increased Cf Area to he repa4ed,. The repa'ir area contInued to,grow significandy in CF of �conc�rete to be restored. AdditOnW spafled concrelte was removed and installation of Strand splices began, A mericari&Ldge Contractor Em,ploVee/'Equipmeat Hours Scope of Work American Bfidge w1 l Campbell 0 .......... Jerry Cabe 10 Charlie Cisco 95 Wabricated Mlditionai shoNng Shorling Material 9,5 Add A�onalShorjng r beam repair R eq.Oed 1W beam repays over waiter and Be rg'es 9,5 eqWpment .................. .............................. . ............ .............. .. ....... Subcontractors, Employee/Equipment Hours Scope of Work .......... MaRldolix A Sn ns MoCib, (Ii-Foreman/carpep ter 13'.5 LxL% est-Sar aernter 9-5 Stan Chapman-Carpeinter 915 An r WULILrp!LIIter 9,5 ............ Ivy flefl-Orpenter 9.5 Sup oFt VeNcle �'.S support WeN d e for c FewII ............ 5horing Equipment 9,5 Required fur Structurat Suppod ol'Reirn MiscCc�ncr(Ae Rc,5�,oration TW5 97s Te—quired w7Wp�—irb—ca;­"........ 185 Air Carnpresso r 9,51Suppart for-Shoring Equipment American, Bndge Appra,M<O&� Date: Gwnor's ate p-Approvak 13, L'Ses) Aak al, f'oi'lerf PIP Force Account Breakdown Contractor: American Bridge Project: Tom's Harbor Bridge Repair Project Date: 11/9/2012 Scope of Work: Additional Beam Repair Description of Works Completed: Mailloux&Sons continued beam repair on Beam 1-3 with removal of additional spalled concrete and installation of strand splices. American Bridge Contractor Employee/Equipment Hours Scope of Work American Bridge Will Campbell 0 Jerry Cabe 0 Charlie Cisco 10.5 Fabricated Additional Shoring Shoring Material 10.5 1 Additional Shoring for beam repair Require or beam repairs over water an mobilization o Carpenter Barges 10.5 equipment SUBCONTRACTORS Subcontractors Employee/Equipment Hours Scope of Work Mailloux&Sons Mike Ciotti-Foreman/Carpenter 10.5 Rick West-Carpenter 10.5 Stan Chapman-Carpenter 4 Andy Houghtaling•Carpenter 10.5 Billy Bell-Carpenter 10.5 Support Vehicle 10.5 Support vehicle for crew Shoring Equipment 10.5 Required for Structural Support of Beam Misc Concrete Restoration Tools 10.5 Required to repair beam 185 Air Compressor�/� 10.5 Support for Shoring Equipment � / American Bridge Approval:41 �JCiG Date: Owner's Rep.Approval: Date: Sba rU J?J- n Y1D gpo eo Ve0/ MAILL0UX & SONS, INC. CGC 1514374 Painting ♦ Sandblasting * Concrete Restoration ♦ Waterproofing FAX COVER PAGE Date and Time: November 1, 2012 To: American Bridge Fax Number: Attention: William Campbell Pro'ect: Tom's Harbor Bridge Description: Change order request Sent By: Jade Mailloux- Owner No. Of Pa es: 1 MESSAGE: The cost for the additional shoring and strand splicing material for the additional beam repairs performed is as follows: Description QTY Unit Price Total Strand Splice Material (7) $473.85/EA $3,316.85 Shoring Material (1) $1,054.55/EA $1,054.55 Engineering Cost (1) $1,000.00 $1,000.00 Thank you, Jade Mailloux I ou have trouble receivigg this FAX 21ease conlact the sender at 941 723-1955 150015' Ave.Dr. East#103♦Palmetto. Florida 34221 +1 41) 723-1955♦Fax: [41) 723-1956 Email.'lude(a�nurillourur7dcorrs.corrt Cell: (941) 737-4215 AMERICAN BRIDGE COMPANY American 5430 W.TYSON AVE Invoice No. 100 864 TAMPA, FL 33611 (813)254-4127 T INVOICE — Customer Date 10/28/2012 American Bridge-Tom's Harbor Project Order No. Rep FOB Qty Description Unit Price TOTAL 20 HP14x79 Steel Beams(LF) $175.00 $3,500.00 Subtotal $3,500.00 Payment Details Shipping&Handling $0.00 O Cash Taxes $0.00 QQ Check O Credit Card TOTAL $3. 00.00 Name CC# Office Use Only Expires Terms-Net 30 Cfiang',e Order 11I I I I d IT CHA OF RDI"R NUMBER: 001 Monroc, County, f"t, Moni'm County Detention Cencer C M"f ,AC I OR I'IW OJI CTNUMJJ'[Ri PWD-non .7~r®'7ttl`. Si tncnms Ind'umry,Inc, CONTRA C"`"I I)A""T"l:m Atnrii I7, zo 13 302 I North Connmerce PrnrInv,,y TICE I"O PROCEM June 7,,70 13 ^liµamar,I".itrn rclru 3301,25 COl 'T ACI' FM t�m r l Cojwruction TH,llU CON T" „U IS 'N,,.M,I I l'"4GEd vM A,S FOLLOWS; Dtv to,the rlVictulr anti rime inwpact in crtalhig C,AD flIts of the tfaciIiry that are n od top-ponu4, sircrp an cl rrs;-hijilt drrawirligm„ the crantrzict tir)c is hicr by extended bm e f70')si r my days.., I"iemw notc(last the contract arw"ountt has not char ged.. The ori iurrwr;I i°'milr°uct u'am was 7.70, trll The r,Ct nwln;ucn r lry tare icrrrmrl;y arut arariuwl("'Prangm Otn'ilo , mum Tbic Coritract Sum prior to this Charuge Order was 77 5ftkQ The C0,111met"urn M11 be Changed bm this Change Ord -in the unrr:wn.nti of t..lnc new ti"rrnaraacw 'linarrr unc°Irrx:ling[late t'hangC:Ordlcr wwrll be I°itc contraci�"1"iunre w'ill be 4wr rise by(70)srmwcwmy clanys. T'Ir awc(wf antSstrrrrti I t o,,,girlricdon as of the date oI'thJs Change Order,theref6re, its February II t,20 14. N(r)'T V t,.Ilt,t lN`I H- SIt;ylllWL) "1"'i°I;I.a. tl w'l"I °I.tal AI"*JI 11-Iis OWNER, ER, d'arml .rt A.Sto nc _k%;,, ,,. "anrpnalow-lad tim �I:xjut.. Pwlnaarn°r °t;"n�ral ,�I I...... Owner's Itv.prrsentrrdv Contractor owntr M60 Aviminrww Blvd., Marathon,FL, 302 I N n Corn Far ay 111010 siurrrxrrton str"ect I tmtltllla�rr P"V . 3 4I MiimrrrmI I i.'.t? e)-(,'i gm f L "�, ,I ..,.,,,,,, garrr�nrrar�,e u�prrwrnrr ^Y C�`4 5r o"r�rr'rr�rm I�� � �4 ^ MEMORANDUM TO: Board of County Cornrnissuoners From,. Debbie Frederick, Deputy,County Administrator R C E DaiW, September 18, 20113 SEP 2 RE: Change Orders Attached is a proposed change order for Siernens industry, lnlc. Change order#1 for the Fire Detection and Alarm l Systlern Replacement for the Monroe County Detention Center is for a no cost, time extension iincreasing tlhe contract time Iby 70 days too February 11, 2014. This is due, to the difficulty and firne in creating CAD tips of the facility that are, used four permit,, shop and as-buift drawings, Ac,cording to Ordinance 026-1998 adopted by the Board of County, Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to, approval, assuming they are within the Administrator's prescribed limits. Change orders, not within the Administrator's authority are placed on the BOCC agenda., The County,AidministratoriDeputy ,Adm nistraitoir intends to approve thiis Change order on Thursday, September 19, 2013-l-, — ib,66bie IFredertck Depuity County Admini3trator OF/adc, M. E M 0 R A 'N 'D U M, �DATE: September 23, 2013 Vitus Fefliandez,Deputy Clerk FR,O�M: Beth Leto,Public Works RE: CO #1 w,�Sierntns Industry, Ine, Enclosed Please find full'y-execultd original of Change Order No. 001 extendinS contract titne/Compleflon. date by seventy (70) dkvs to Feb. 11, 20,14, as executed by Roman Gastesi., County Adin,inistyatror, in accordance with Ordinance 026-1998, Should you have any questions, please feel frce to contact it at A560. 0c, Bob Stone Ann Riger ... .................... ....... t MONROE COUNw/ENGiNEERiNGI PROJECT MANAGEMENT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO:3 Construction of a New Stock Island Fire Station INITIATION DATE: September 6,2013 TO CONTRACTOR: CONTRACT DATE: October 17,2012 Burke Construction Group, Inc. 10145 NW le Street Doral, FL 33172 The Contract is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)............................................$3,256,250.00 Net change by previously authorized Change Orders...................................................$ (36,272.66) The(Contract Sum,)(Guaranteed Maximum Price)prior to this Change order was.............$3,219,977.34 The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased) (unchanged)by this Change Order.......$ 5,616.67 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.......$3,225,594.01 The Contract Time will be(increased)(decreased)(unchanged)by.................................. NIA The date of Substantial Completion as of the date of this Change Order is.....................December 10,2013 Detailed description of change order and justification: The removal of two windows from the scope of work results in a credit of$2.053.00. A sump pump was added to the hydraulic elevator shafts oil interceptor to on the disposed oil to a reserve tank for an added cost of$4,290.00.Replacement of exterior lighting fixtures from recessed to surface mounted for an additional cost of$3,059.25. Overhead and profit was calculated at$320.42, for a total net cost in contract rice of 5 16 67. This chan a Order is.17249%of the orl inal contract mice. Not valid until signed by Owner Architect if applicable applicablel.and ntractor ARCHITECT: William P. Hor Archite A. ate CONTRACTOR: R 1 :13 ons ction ro Inc_ D to DIRECTOR PROJECT MANAGEMENT: - � 20 l 3 David R.Hill,CGC Date DIRECTOR PUBLIC WORKSIENGINEERING �� in ilson } ate COUNTY/DEPUTY ADMINISTRATOR: Id Ro esi/Debbie Frederick Date e Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: This change order reflects three changes in the contract specifications: I. Two windows were deleted. A filter on the cistern on the exterior of the window was the cause of one window deletion. The other window was deleted to place the elevator exhaust fan in it's place. 2. Added to the original specifications was a sump pump with plumbing lines to the elevators oil interceptor to enable disposed oil to travel to a reserve tank. This feature was a requirement of the Elevator Company. 3. Exterior lighting fixtures were changed from recessed to surface mounted fixtures that required additional electrical parts. The change was to eliminate the large conduits needed for the recessed lighting. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: CHANGE ORDER OWNER ARCHITECT R CONTRACTOR L'tir r�truc bear r iarur rr Jrre__ RELD AU DOCUMENT 6701 OTHER PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 003 Rev.#1 Mahoney Ave&2nd St. Key West,FL 3304D DATE: 9/6/2013 CONTRACTOR PROJECT P. 1210 CONTRACT DATE: 12/3/2012 TO CONTRACTOR: Burke Construction Group,Inc. 10145 NW l9th Street Dora(,FL 33172 The Contract Is changed asfollom Credo windows type"E"(1ea)&type'IF"(lea). $ (2,053.00) Add pump and piping in elevator sump pit $ 4,290.00 Change L type fectures to Surface Mounted fixtures $ 3,059.25 Subtotal $ 5,296.25 Contractor Overhead- WA $ - Conlrador profit— 5% $ 264.81 Insurance 1% $ 55.61 Total $ 5,616.67 Not valid until signed by the Owner and Contractor. The original(Contract Sum) was......................._........................ $ S 3,256,250.00 Net change by previously authorized Change Orders...................._................_.........................."$ S (36,272.66) The(Contract Sum) )priorto this Change Order was-.....................$ S 3,219,977.34 The(Contract Sum)(GUMMOOd MaidiRtifn will be(icreased)(Elasreased) S 5,616.67 Nw>sdaaged}by this Change Order Intheamomtaf.____---._._-------•----.__-._._. $ The new(Contract Sum)&JORMSed Maftion 14164 hJudng this Change Orderumn be.....»...$ S 3 225,594.02 The Contract Time will bG(keFoaw4)(decreased)(unchanged)by 0 Calendar days The date of Substantial Compledon as of the date of this Change Order therefore is 11/1)2013 WilGant P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss. Consultant CONTRACTOR OWNER 915 Eaton Street 10045 NW 19th Street 500 White Head Street Address Address Key West,FL33040 Doral, 3172 KeyWest,FL33040 BY BY BY DATE DATE DATE Armando Silveira From: Edith Todzey <edith@solatrol.com> Sent: Wednesday,April 24, 2013 4:42 PM To: Armando Silveira; Buddy Montgomery Cc: David Martinez•, tony jr@solatrol.com; sammy@solatrol.com Subject: RE:Stock Island Fire Station - Credit Change Order Armando, The price cost for the deletions and revision: 1.)-Delete (1) MK"E" $572.- Material&$253.-Labor=($825.-)CREDIT. 2.) -Delete (1)MK"F"$722.- Material &$506.-Labor=($ 1,228.-) CREDIT. 3.) -Changing the tube @ MK"S5"to 4" x 6" x 3/16" (79 1/2") $ 132.- ADD. 4.)-Changing the tube @ MK"G"to 4" x 6"x 3/16" (78") _$ 187.- A V Regards, Edith Todzey SILL--- A -TROL„ r�BaYt6rluiY'YPi°r�tlya,zs Sol-A-Trol Aluminum Products 4101 northwest 132nd Street Miami, F1 33054 office - 305-681-2020 fax - 305-681-2035 From: Armando Silveira [mai Ito:asilveiraCa bcaconstruction net] Sent: Wednesday, April 17, 2013 4:20 PM To: Buddy Montgomery Cc: David Martinez; Edith Todzey Subject: RE: Stock Island Fire Station - Credit Change Order 1 Buddy, Are we also deleting the "E"type window in the front of the building for Shop 106? Armando L. Silveira Project Manager 1 .101 JURE a rrnu.(arre 0"ffI 17iurr, f h)f 10145 NW 19th Street Doral,FL 33172 Office: (305)468-6604 Fax: (305)468-6654 Cell: (305)322-7862 E-mail:asilveira@bcaconstruction.net From: Armando Silveira Sent: Wednesday, April 17, 2013 4:16 PM To: Edith Todzey Cc: Buddy Montgomery; David Martinez Subject: Stock Island Fire Station - Credit Change Order Edith, We need to delete an "F"type fixed window that is on the back of the building on the first floor.The county is requesting a credit for the window. Please send the change order for both the window and the installation. I need the credit broken down by detail. Sincerely, Armando L. Silveira Project Manager 101 HLIRKE J-tti�fr:rr rr(rrr f,iix_rj r hu 10145 NW 19th Street Doral,FL 33172 Office: (305)468-6604 Fax: (305)468-6654 Cell: (305)322-7862 E-mail:asilveira@bcgconstruction.net 2 Gary's Plumbing Inc. Request for Change Order 6409 end Terrace Suite 1 Key West,FL 33040 Date RCO# (305)296-6013 - 2/22/2013 50305 Phone# 305-296-6o13 garyspiumbingl@aol.com Fax# 305-292-4978 Bill To Burke Construction Group,Inc. 10145 NW 19th St. Dora],FL 33172 PTerms Project Due on receipt Stock Island ITS Quantity Description - Rate Amount Loc: Stock Island Fire Station Ref: Add sump pump with Oil Minder System to elevator pit Run piping as necessary from elevator sump chamber to oil interceptor. Supply and install i Stancer OMiooDV/ELV/115V Pump System. Labor 1,76o.00 i,76o.00 Material,Pipe,Fittings and Valves,Etc. 705.00 705.00 Pump with oil minder system 1,620.70 1,62o.70 5%Markup 204.30 204.30 Forming of sump pit by others. All Electrical required by others. Note E-2 Electrical Contractor to provide portable pump(No longer needed) All piping in elevator pit to be Type"L"Copper 2013 Sales Tax 7.50% 0.00 Total $4,290.00 Change Order AIA DOC G701 �$ Change Order Request Project: Stock Island Fire Station Change Order No. 003 REV 6780 2nd Ave Key West,FL.33040 Date: 8/29/2013 Contractor: Burke Construction 10145 N.W. 19th Street Doral,Florida 33172 Executed Contract Date: 11/12/2012 AIA Document G714-2007-Construction Change Directive Dated The Contract is changed as follows: Replace Type 1 from downlight to surface mount fixture. Credit: Misc.Materials: ($152.02) Sales Tax(7.50%): ($11.41) Total Material: ($163.43)r/ Labor: ($854.43) Subtotal: ($1,017.86) OH&P(10%) ($101.79) Total: ($1,119.65) Adder: Misc. Materials: $299.14 Quoted Materials: $2,800.00 Sales Tax(7.50%): $157.44 Total Material: $2,256.58 Labor: $1,542.42 Subtotal: $3,799.00 OH&P(10%) $379.90 Total: $4,178.90 Total This Change $3,059.25 Original Contract Sum $0.00 Net By Previous Change Orders $0.00 Prior Contract Sum $0.00 Total This Change Order Add $3,059.25 -� New Contract Sum $0.00 End User/Contractor Date Florida Keys Electric Date 5730 2"d Avenue 4 Key West,Florida 33040 ° Office: 305.296.4028 O Fax: 305.296.9283 www.FLKeysElectric.com MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: September 13, 2013 RE: Change Orders Attached is a proposed change order for Burke Construction Group, Inc. Change Order #3 for the Stock Island Fire Station construction for $5,616.67 is due to changes in the scope of work. (see attached) According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The County Administrator intends to approve this change order on Monday, September -t&,.2013. Roman Gastagi County Administrator RG/adc ' Cam From: Cyr-Connie Sent: Tuesday, September l7' 20l39:56AK4 To: Campn`Abna Subject: FVV: Change Onder#3 Burke Construction Group Attachments: Change Order-#3 Burke Construction Gnoup.pdf From: Cyr-Connie Sent: Monday, September 1O, 3D1311:]5AM To: County Commissioners and Aides Subject: Change Order # 3 Burke Construction Group Please find attached Change order#3 for Burke Construction Group. & ., eL Aide to Roman Gostesi,County Administrator Monroe County 000 Simonton Street,Soda2-2V5 Key West,FC33o4o 305'292-4443 305-292-4544Jax 1 MONROE COUNTYIENGINEERMGI PROJECT MANAGMUNT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 1 Lancelot Lester Justice Building Roof Replacement INITIATION DATE: September 5,2013 7O CONTRACTOR: CONTRACT DATE:May 15,2013 Advanced Roofing,Inc. 1950 NW&'Street Fort Lauderdale,FL 33311 The Contract is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)............................................$332,406.00 Net change by previously authorized Change Orders...................................................$ 0.00 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was..............$332,405.00 The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased) (unchanged)by this Change Order.......$ 8,900.00 The new 1Contract Sum,)(Guaranteed Maximum Price)including this Change Order is.......$341,306.00 The Contract Time will be(increased)(decreased)(unchanged)by.................................. 10 Days The date of Substantial Completion as of the date of this Change Order is...................October 9,2013 Detailed description of change order and justification: Old and cracked roof drains were discovered during the Root Replacement at the LesterBuY Ing Contractor will remove two individual sections of cracked rest iron drain pipes from two roof drains and Install two 75'sections of new PVC drain pie tied into the existing cast Iron system An addlfionai 10 days is needed due to rain delays, and for to additional work Substanlial Completion is extended from September 29 20 3 to O tober 9 2013, This chance Order is 2.68%of the oricinal contract Drice. Not valid until signed by Owner. chftect 1f a fi t and Contiractor ARCHITECT: Will' . Horn Ar itect,P.A. Of Date CONTRACTOR: Advan Roofing In . Date DIRECTOR PROJECT MANAGEMENT �— P —Zo 0 David R.�CQODate DIRECTOR PUBLIC WORKS/ENO: CflZ za-3 (P, n Wilson /f' ate COUNTY/DEPUTY ADMINISTRA o n ese Debbie Frederick Da Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ x If Yes, explanation: The old cracked cast iron drain i es were discovered while replacing the pipes p 9 roof. • Change Order was included in the original specifications. Yes ❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: e �7CF'�Rl�LtiiC1; MATTiERB. A OVA N C�)0 iF't hal CC-CO24413 ESTABLISHED 1983 September 5,2013 Mr. Michael Nalepa Monroe County Project Management HISTORIC GATO CIGAR FACTORY 1100 Simonton Street,Suite#2416 Key West, FL 33040 Nalepa-mike@monroecountv.fl.gov Re: Lancelot Lester Justice Building Drain Repair Change Order 1 Dear Mr. Nalepa, Remove two individual sections of cracked cast iron drain pipes from two roof drains and dispose of properly. Install two 75'sections of new PVC drain pipe tied into the existing cast iron system. QUOTATION: For the sum of: $8,900.00(Eight Thousand Nine Hundred Dollars) Should you have any-further questions please contact Jim Loftus at 954-522-6868 extension 1168 or e-mail jiml@advancedroofing.com Thank you, oftus Service Manager JL/ch www.advancedroofing.com 800 638.6869 TEL 954,522.6868 FAX 954.566,2967 1960 NW 22"d Street I Fort Lauderdale)Florida 33311 t EXPER1F_NCE MAYTERS. ADVANCED A RDDFIPalG ._ CC-0O24413 ESTABLISHED 1983 September 5, 2013 Ms.Ann M. Riger Contracts Administrator MONROE COUNTY 1100 Simonton Street Room 2-216 Key West, FL 33040 Riger-ann@ monroecounty-fl.eov Re: Lancelot Lester Justice Building Time Extension Request Dear Ms. Riger, Advanced Roofing Inc. is requesting a time extension of ten days be added to the Lancelot Lester Justice Building re-roof project for weather delays and a change order request regarding drain pipe repairs. Should you have any further questions please contact Jim Loftus at 954-522-6868 extension 1168 or e-mail jiml@advancedroofina.com nk you, Jim L s Service Manager JL/ch www,advancedroofing.com 800 638.6869 TEL 954.522.6868 FAX 964.566.2967 1950 NW 22"d Street{Fort Lauderdale[Florida 33311 E MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: September 13, 2013 RE: Change Orders Attached is a proposed change order for Advanced Roofing, Inc. Change order #1 for the Lancelot Lester Justice Building Roof Replacement is for $8,900.00 due to old and cracked roof drains discovered during the roof replacement at the Lester Building. Due to rain delays an additional 10 days is needed changing the date of completion from September 29, 2013 to October 9, 2013. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The County Administrator intends to approve this change order on IVIGR4ay, September `44, 2013. 1'1 i Roman Gas si County Administrator RG/adc � Y Campo-Abra From: Cyr-Connie Sent: Tuesday, September 17,2013 9:56 AM To: Campo-Abra Subject: FW: Change Order#1 Advanced Roofing Attachments: Change Order-#1 Advanced Roofing,Inc.pdf From: Cyr-Connie Sent: Monday, September 16, 2013 11:36 AM To: County Commissioners and Aides Subject: Change Order #1 Advanced Roofing Please find attached Change order#1 for Advanced Roofing Aide to Roman Gastesi,County Administrator 1 Monroe County iloo Simonton Street,Suite 2-205 Key West,FL 33040 305-292-4443 305-292-4544 Fax 1 ; r MONROE COUNTY/ENGINEERING/ PROJECT CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO.4 Construchon of a New Stock island Fire Stahon INITIATION DATE: September 11,2013 TO CONTRACTOR. CONTRACT DATE; October 17,2012 Burke Constructeon Groups Inc 10145 NW 190 Street Doml,FL 33172 The Contract is changed as follows: The original uwact Su rr (Guaranteed MeadMUM Price)............................................$3,256,26&00 Net change by previously authorized Change Orders...................................................$ (30,6 .99) The(t'.orrfra t (Guaranteed MO*num Price)pdorto#his Charge oMerwas.............$3,225,594.01 The(Contract Surrr?(Guaranteed Maximum Price)will be gftqMRW0(deceased) (unchanged)by this Change Orden......$ 8,976.6Q The new fContfact S 1 M)(Guaranteed Ma rimum (unchanged) including this Change Order is....... 3„234,,70.61 The Contract Time will be(increased)(decreased},lunch )by.................................. NfA The date of Substantial Completion as of the date of this Change Order is.....................December 10,2013 Detailed description of change order and justification: Cauttractvrto ftfrrtts rFttre xisfi vacc This ftUge Order is 2757 of the in co rt ce. Not IMILd until s` rE.A150lM of AR9jj9ftj.and 0or ARCHITECT- William P. Architrt�, P,A. Data CONTRACTOR. Bu ction Group, Inc. Date DIRECTOR PROJECT MANAGEME-NT: avid R.Hill,CGC Date DIRECTOR PUBL.1G'llli'ORKStENGINEERING evin es �jD e COUNTYMEPUTY ADMINISTRATOR: stes'fiJebbie Frederick Dat Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: It was originally anticipated that Key West Resort Utilities would tie the New Fire Station into the sewer line. • Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes[]No Should a claim under the applicable professional liability policy be made? Yes❑ No Explain: CHANGE ORDER OWNER ARCHITECT CONTRACTOR pis.ram�"r r�z spa xt zvv ai r _ FIELD AIA DOCUMENT G701 OTHER PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 004 Mahoney Ave&2nd St. Key West,FL 33040 DATE: 9/11/2013 CONTRACTOR PROJECT#: 1210 CONTRACT DATE: 12/3/2012 TO CONTRACTOR: Burke Construction Group,Inc. 10145 NW l9th`Street Doral,FL 33172 The Contract is changed as follows: Tap into existing vacuum sewer line per site meeting with Mike Napel $ S,464.50 (Monroe County representative)and Chris Johnson(Key West Resort Utilities). Subtotal-------------------- $ 8,464.50 Contractor Overhead— 0%, '. $ - Contractor Profit----- 5% $ 423.23 Insurance 1% $ 88.88 Total--------------------- $ 8,976.60 Not valid until signed by the Owner and Contractor. The original(Contract Sum) )was.................................................... $ $< " 3,256;250.00 Net change by previously authorized Change Orders................................................................... $ $ (30;655.98), The(Contract Sum)( )prior to this Charge Orderwas.......................$ $` 5 3,22594'02 The(Contract Sum)(G6iaFaFA9ed Maximum PFire)will be(increased)(desreased) $ 8976.60 (aashaaged)by this Change Order in the amount of.............................................................. $ The Contract Time will be(iasreased)(desreased)(unchangs4 by 0 Calendar days The date ofSubstantial Completion as of the date of this Change Order therefore is I'l/1/2013 William P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss. Consultant CONTRACTOR OWNER 915 Eaton Street 10045 NW 19th Street 500 White Head Street Address Address Address Key West,FL 33040 Doral,FL 33172 Key West,FL 33040 BY BY BY DATE DATE DATE ID, 01 936 CRANE BOULEVARD SUGARLOAF, FL 33042 TELEPHONE: 3 0 5-743-43 94 FAX: 305-743-4294 September 11,2013 Burke Construction Group, Inc. 10145 N.W. 19th Street Doral, FL 33172 VIA Email: asilveira@bcgconstruction.net PROPOSAL STOCK ISLAND FIRE STATION SEWER SERVICE TAP PROPOSAL Material 1 6X6X4WYE 2 6"MJ Sleeves 1 4"MJ 45 1 4 X 3 MJ Reducer 1 4"Gate Valve 1 Cast Iron Traffic Box All Stainless Hardware $1,935.00 Labor 4 Man Crew 16 Hrs @$180.00 per Hour $2,880.00 Supervisor 16 Hrs @$60.00 per Hour $ 960.00 Equipment Mini Excavator 16 Hrs @ $65.00 per Hour $1,040.00 Skid Steer 16 Hrs @$55.00 per Hour $ 880.00 Total 7,695.00 , +10 %Overhead/Profi 769.50 TO $8,464.50 MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: September 19, 2013 RE: Change Orders Attached is a proposed change order for Burke Construction Group, Inc., for the construction of a New Stock Island Fire Station. Change order #4, is for $8,976.60 for the Contractor to tie into the existing vacuum sewer line. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Friday, September 20, 2013. ie Prederick Deputy County Administrator DF:cac Cyr-Connie From: Cyr-Connie Sent: Thursday, September 19, 2013 3:28 PM To: County Commissioners and Aides Subject: Change Order- Stock Island Fire Station Attachments: Chg Order- Stock Island Fire Station.pdf Attached for your review please find Change Order#4 submitted by Burke Construction Group, Inc. for the Stock Island Fire Station. Please refer any questions to Ann Riger at 295-4439 or riger-ann@monroecounty-fl.gov. l,annie �a Aide to Roman Gastesi, County Administrator Monroe County Yroo Simonton Street,Suite 2-205 Key West,FL 33040 305-292-4443 305-292-4544 Fax 1