Item C13 BOARD OF COUNTY CONMSSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 16, 2013 Division: County Administrator
Bulk Item: Yes X No _ Department: Project Management
Staff Contact Person/Phone#: David Hill,X4416
AGENDA ITEM WORDING: Approval to confer with Roofing by Ruff, Inc., the lowest respondent to a RFP for
roof repairs,on the East Martello Tower to determine if they qualify to do the work and approval to negotiate
contract with either the Roofing by Ruff, Inc. or the next lowest respondent.The contract will be brought back
to the BOCC for approval in November 2013.
ITEM BACKGROUND: There were two Respondents, Roofing by Ruff at $371,800.00 and Advanced Roofing,
Inc. at $382,195.00. The proposals were separated by only $10,395.00. In review of the RFP documents
questions arose as to the financial backing for the lowest bidder, these must be answered prior to entering
into a contract. If the lowest bidder is unable to satisfactorily answer the questions staff wishes to have
permission to move to the next lowest bidder for award of the contract.This is a TDC funded project.
PREVIOUS RELEVANT BOCC ACTION: Request for Proposals for roof repair to the East Martello Tower.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS:Approval
TOTAL COST: -0- INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: -0- SOURCE OF FUNDS:
REVENUE PRODUCING:Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing_Risk Management
DOCUMENTATION: Included 1X_ Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
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