Item C11 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/16/2013 Division: Deputy CoMnty Administrator
Bulk Item: Yes X No _ Department: Social Services
Staff Contact Person: Sheryl Graham
t3292-4511
AGENDA ITEM WORDING: Request approval of amendment#007 of the Alliance for Aging, Inc 1
Standard Contract, Older Americans Act(OAA)Contract AA-1329 between the Alliance For Aging,
Inc. (AAA)and the Monroe County Board of County Commissioners(Social Services/In home and
nutrition programs) for the current contract period of 1/1/13 to 12/31/13.
ITEM BACKGROUND: The purpose of Amendment #007 is to increase Title III CI (Congregate
Meals) allocation by $2,316.65 from $132 499.03 to $134 815.68. This increase is due'to a balance
forward of funds.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment #005 Older
Americans Act(OAA) Contract#AA-1329 on 7/17/13.
CONTRACT/AGREEMENT CHANGES: Amendment#007 increases the total funding by
$2,316.65 from the award amount of$450,072.01 to $452,388.66.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $452,388.66 BUDGETER: Yes X No
COST TO COUNTY: $50,265.41 in kind(match required) SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes N/A No_ AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. '*( O B/Purchasing_ Risk Management"_
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION AGENDA ITEM#
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT>SUMMARY
Contract with: Alliance For Aging,Inc. Contract: AA-1329
(AAA) Effective Date: 10/16/2013
Expiration Date: 12/31/2013
__. onact_Pl� / sintion: Request a_ pnroal stf m ndmtn #Q4.Z Qf#he OldrArisans Apt[nAAI _ . _,w_.,
Contract AA-1329 between the Alliance for Aging,Inc.(AAA)and Monroe County Board of County
Commissioners(Social Services/In Home and Nutritional Services).
Contract Manager: Sheryl GpWiam 305-292 Social Services/Stop 1
4511
(Name) (a } pf3, (Ext.) (Department/Stop#)
For BOCC meeting on 10/16/2013 Agenda Deadline: 10/1/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx.$452,388.66 Current Year Portion: $_
Budgeted?Yes X No❑ Account Codes: 125-6153013 - - -
125-615113 —
County Match: $50,265.41 _125-615213 - -
Additional Match: _125-615413—_- -
Total Match$50,265.41 ADDITIONAL COSTS
Estimated Ongoing Costs:$ /yr For:
of included in dollar value above e. .Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
Date In Needed v
Division Director "I + 0+ Yes❑ No
Risk Management �� Yes❑ No�1/
O.M.B./Purchasing °�� 1' Yes❑ No s/ qi W13
County Attorney '��� Yes❑ No l-
Comments
OMB Form Revised 2/27/01 MCP#2
'Amendment 007 CONTRACT AA-1329 � ORIGINAL Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the"Alliance", and Monroe County Social Services,
The purpose of this amendment is to increase title C1 by$2,316.65
The Budget Summary by Title for the whole fiscal year(January 1-December 31,
101 is as fol touvs:.
PROGRAM'TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S.Health and Human Services 93.044 $46,170.38
Title IIIB-Support Services
Older Americans Act Administration U.S.Health and Human Services 93.045 $134,815.68
Tide I11C1 -Congregate Meals
Older Americans Act Administration U.S.Health and Human Services 93.045 $213,581.48
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title III E—Caregiver Support U.S.Health and Human Services 93.052 $57,821.12
Services
TOTAL FEDERAL AWARD $452,388.66
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service MaximumMaximum
Service to be Provided Units of
Unit Rate Service
Dollars
Chore IIIB $22.00 291 $6,422.38
Homemaker/Personal Care IIIB $22.00 370 $8,141.00
Screening&Assessment 111E $25.00 24 $607.00
Congregate Meals C1 $9.25 14,197 $131,327.68
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 32,828 $196,971.60
Home Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore IIIE $22.00 55 $1,213.98
In Home Respite IIIE $20.00 998 $19,974.00
Respite in Facility 1 1E $10.50 3,389 $35,589.14
Screening&Assessment 111E $25.00 41 $1,044.00
Material Aid (ITN) $1.00 22,800 $22,800.80
Education/Training(ITN) $82.00 100 $8,199.20
Total Contract $452,388.66
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
Amendment 007 CONTRACT AA-1329 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME: George Neugent NAME:
President & CEO
TITLE: Mayor TITLE:
DATE: 10/16/13 DATE:
lON Di
S
PCo J. , . n
CADO RN
ASS1T ..
e
Ct
Amendment 006 CONTRACT AA-1329 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment Is to decrease title IIIB by$444.00, decrease title C1 BY
$3,140.32, decrease title C2 by$1,471.91 and decrease title IIIE by$478.01
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2013) is as follows;'
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S.Health and Human Services 93.044 $46,170.38
Title 11113 Support Services
Older Americans Act Administration U.S. Health and Human Services 93.045 $132,499.03
Title IIIC I —Con ate Meals
Older Americans Act Administration U.S. Health and Human Services 93.045 $213,581.48
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title 111 E—Caregiver Support U.S.Health and Human Services 93.05Z $57,821.12
Services
TOTAL FEDERAL AWARD $450,072.01
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rat s stated below:
Maximum
Service to be Provided Service Units of Maximum
Unit Rate Service
Dollars
Chore 111E $22.00 291 $6,422.38
Homemaker/Personal Care 111B $22.00 370 $8,141.00
Screening&Assessment 1118 $25.00 24 $607.00
Congregate Meals C1 $9.25 13,947 $129,011.03
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home DelivereclVeals frozen C2 $6.00 32,828 $196,971.60
Home Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore 111E $22.00 55 $1,213.98
In Home Respite 111E $20.00 998 $19,974.00
Respite in Facility 111E $10.50 3,389 $35,589.14
Screening&;Assessment 111E $25.00 41 $1,044.00
Material Aid(ITN) $1.00 22,800 $22,8W.80
Education/Training(ITN) $82.00 100 $8,199.20 -_
Total Contract $450,072.01
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specked in the contract are hereby amended to conform with this amendment.
Amendment 006 CONTRACT AA-1329 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC
Services
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME: George Neugent NAME:
President&CEO
TITLE: Mayor TITLE:
DATE: 10/16/13 DATE:
Rr
J1 4
Wilkes-Kim
From; Carlos Lahitte <Lahittec@AllianceForAging.org>
Sent: Thursday, September 19,2013 12:49 PM
To: Wilkes-Kim
Subject. RE:Amendment 007 to OAA contract AA 1329
The increase is for the balance forward. carlos
From:Wilkes-Kim<Wilkes-Kim@MonroeCounty-FL.Goy>
Sent:Thursday,September 19,20131025 AM
To:Carlos Lahitte
Subject: RE:Amendment 007 to OAA contract AA 1329
Carlos,
For the BOCC and the agenda item,could you explain why we are'receiving an increase of$2316.65 in C1 after
amendment;#006 was a decrease?
Thank you,
Kim Wilkes Weau
Social Services
Sr.Grants Coordinator
Historic Gate Building
1100 Simonton Street
Suite'190
Key West, Florida 33040
305-2 2-4588-phone
305-295-4376-fax
Wilkes-kim@monroecounty-fl.gov
Even the sinallest person can change the one ofthe future.
—J.R.R. 7'6lei
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From: Carlos Lahitte [mailto:LahittecC&AllianceForAging.oral
Sent: Tuesday, September 10, 2013 11:04 AM
To: Graham-Sheryl; Wilkes-Kim,Alberto Cuervo
Cc: Yvonne Walter
Subject: Amendment 007 to OAA contract AA 1329
1
Attached below please find the amendment 007 to OAA contract AA 1329 please have TWO copies signed and
send them back to my attention(Carlos Lahitte)for final execution.
The purpose of this amendment is to increase title C1 by$2,316.65
2
*l
t Amendment 005 CONTRACT AA-1329 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
i to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase title C1 by$5,199.27 and increase title C2 by
$6,062.51
The Budget Summary by Title for the whole fiscal year(January 1-December 31,
2013)is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S Health and Human Services 93.044 $46,614.39
Title HIB—Support Services
Older Americans Act Administration U.S.Health and Human Services 93.045 $135,639.35
Title 111CI —Congregate Meals
Older Americans Act Administration U.S.Health and Human Services 93.045 $215,053.40
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title 111 E—Caregiver,Support U.S.Health and Human Services 93.052 $58,299.14
Services
TOTAL FEDERAL AWARD $455,606.27
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service Maximum Maximum
Service to be Provided Units of
Unit Rate Service
Dollars
Chore 11113 $22.00 312 $6,866.39
Homemaker/Personal Care<IIIB $22.00 370 $8,141.00
Screening&Assessment 11113 $25.00 24 $607.00
Congregate Meals C1 $9.25 14,286 $132,151.35
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 33,074 $198,443.51
Horne Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $020 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore'IIIE $22.00 76 $1,692.00
In Home Respite IIIE $20.00 998 $19,974.00
Respite in Facility IIIE $10.50 3,389 $35,589.14
Screening&Assessment IIIE $25.00 41 $1,044.00
Material Aid(ITN) $1.00. 22,800 $22,800.80
Education/Training(ITN) $82 00 100 $8,199.20
Total Contract $455,606.27
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
��z�mrvvH . .... v.�., �..w.�h�� arrs�?nd►n�nt ar�r � . �
Amendment 005 CONTRACT AA-1329 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monro County Social ALLIANCE FOR AGING, INC.
Sere' es
SIGNED BY: SIGNED BY:
eorge Ne'Daent Ox B. Rothmar} ;dJD, L .M.
NAME: NAME:
a o President &CEO
TITLE: Q TITLE:
DATE: �,!., DATE: :l u l'l w3
(SEAL)
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