Item C10 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/16/2013 Division: Deputy County Administrator
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl Graham
43,05)292-451
AGENDA ITEM WORDING: Request approval of amendment#006 of the Allianc-e for, Aging, Inc
Standard Contract, Older Americans Act(OAA) Contract AA-1329 between the Alliance For Aging,
Inc. (AAA)and the Monroe County Board of County Commissioners(Social Services/In home and
nutrition programs) for the current contract period of 1/1/13 to 12/31/13.
ITEM BACKGROUND: The purpose of Amendment #006 is to decrease Title 11113 (Support
Services) allocation by $444.00 from $46,614.39 to $46,170.38, decrease Title III CI (Congregate
Meals) allocation by $3,140.32 from $135,639.35 to $132,499.03, decrease Title III C2 (Home
delivered Meals) allocation by $1,471.91 from $215,053.40 to $213,581.48 and decrease Title IIIE
(Caregiver Support Services) allocation by$478.01 from $58,299.14 to $57,821.12.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment #005 Older
Americans Act(OAA) Contract#AA-1329 on 7/17/13.
CONTRACT/AGREEMENT CHANGES: Amendment#006 decreases the total funding by
$5,534.24 from the award amount of$455,606.27 to $450,072.01.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $450,072.01 BUDGETED: Yes X No
COST TO COUNTY: $50,008.00 in kind(match required) SOURCE OF FUNDS: Grant funds_
REVENUE PRODUCING: Yes N/A No— AMOUNT PER: MONTH: YEAR:
ct GC11 /
APPROVED BY: County Atty OMB/Purchasing V Risk Management
DOCUMENTATION: Included x Not Required To Follow
DISPOSITION: AGENDA ITEM#
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: AA-1329
(AAA) Effective Date: 10/16/2013
Expiration Date: 12/31/2013
�Q I iactPurp-05 /Dcs jptiQm,-]Kc uegt annMoyal of Amendment- 06ofthe- mericans Act(OA,A)
Contract AA-1329 between the Alliance for Aging, Inc. (AAA)and Monroe County Board of County
Commissioners(Social Services/In Home and Nutritional Services).
Contract Manager: Sheryl Graham 305-292- Social Services/Stop 1
4511
(Name) (Ext.) (Department/Stop#)
For BOCC meeting on 10/16/2013 Agenda Deadline: 10/1/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $450,072.01 Current Year Portion: $
Budgeted`1 Yes X No❑ Account Codes: _125-6153013_- - -
125-615113 - - -
County Match: $50,008.00 125-615213 - - -
Additional Match: _125-615413_- - -
Total Match$50,008.00 ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
of included in dollar value above (e. .Maintenance,utilities,janitorial,salaries,etc
CONTRACT REVIEW
Changes Date Out
ate In Needed r
Division Director 4 0• kl Yes❑ No I/
if
Risk Management 6' J Yes❑ NET Ong rn�tEs
O.M.B./Purchasing__ _ a1 f S� r13 Yes❑ No
County Attorney ��`��� Yes❑ No z y!
O
Comments:
OMB Form Revised 2/27/01 MCP#2
ORIGINAL
Amendment 006 CONTRACT AA-1329 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to decrease title I1113 by$444.00, decrease title C1 BY
$3,140.32, decrease title C2 by$1,471.91 and decrease title IIIE by$478.01
The t-Summary y,Tit a for the whole ffs year Ja—nua I- edember..3fi9
2013 is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S.Health and Human Services 93.044 $46,17038
Title I1113—Support Services
Older Americans Act Administration U.S.Health and Human Services 93.045 $132,499.03
Title 111C I—Congregate Meals
Older Americans Act Administration U.S. Health and Human Services 93.045 $213,581.48
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title III E—Caregiver Support U.S.Health and Human Services 93.052 $57,821.12
Services
TOTAL FEDERAL AWARD $450,072.01
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service Maximum
. Maximum`
Service to be Provided Unit Rate Units of
Dollars
Service
Chore 111B $22.00 291 $6,422.38
Homemaker/Personal Care 11113 $22.00 370 $8,141.00
Screening&Assessment II113 $25.00 24 $607.00
Congregate Meals C1 $9.25 13,947 $129,011.03
Congregate Meals Screening C $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 32,828 $196,971.60
Home Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore 111E $22.00 55 $1,213.98
In Home Respite 111E $20.00 998 $19,974.00
Respite in Facility 111E $10.50 3,389 $35,589.14
Screening&Assessment 111E $25.00 41 $1,044.00
Material Aid(ITN) $1.00 22,800 $22,800.80
Education/Training(ITN) $82.00 100 $8,199.20`
Total Contract 1 $450,072.01
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform withthis amendment.
This amendment and all its attachments are herebymade a art of the contract
Amendment 006 CONTRACT AA-1329 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
ices
SIGNED BY: SIGNED BY:
Max B. Rothman, JD', L .M.
NAME: George Neugent NAME:
President& CEO
TITLE: Mayor TITLE:
DATE: 10/16/13 DATE:
MON G UN : ORS
ov A
P
/ Date
{ (
Amendment 005 CONTRACT AA-1329 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
i to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase title C1 by $5,199.27 and increase title C2 by
$6 062.51
—-------------------------------
The Budget Summary by Title for the whole fiscal year(January 1-December 31,
2013) is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S.Health and Human Services 93.044 $46,614.39
Title I11B—Support Services
Older Americans Act Administration U.S. Health and Human Services 93.045 $135,639.35
Title IIIC 1 —Congregate Meals
Older Americans Act Administration U.S.Health and Human Services 93.045 $215,053.40`
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title III E-Caregiver Support U.S.Health and Human Services 93.052 $58,299.14
Services
TOTAL FEDERAL AWARD
$455,606.27
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rat s stated below:
Maximum
Service to be Provided Unit Rate Service Units of Maximum Dollars
GO
Service
Chore 1118 $22.00 312 $6,866.39
Homemaker/Personal Care 111E $22.00 370 $8141.00
Screening&Assessment 11113 $25.00 24 $607.00
Congregate Meals C1 $9.25 14,286 $132,151.35
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 33,074 $198,443.51
Home Delivered Meals Hot C2 $6.00 1,817 $10,906-88
Nutrition Counseling C2 $4750 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore WE $22.00 76 $1,692.00
In Home Respite IIIE $20.00 998 $19,974.00
Respite in Facility 111E $10.50 3,389 $35,589.14
Screening&Assessment 111E $25.00 41 $1,044.00
Material Aid (ITN) $1.00 _ 22,800 $22,800.90
Education/Training(ITN) $82.00 100 $8,199.20
Total Contract $455,606.27
All provisions in the contract and any attachments thereto in conflict with this amendment
shalt be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contracture hereby amended to conform with this amendment.
Amendment 005 CONTRACT AA-1329 Page 2
1 IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
M
onoun Social ,
.. :.... ......... _ _ _ ALLIANCE FOR AGING. INC.
SIGNED BY: � SIGNED BY:
e t x B. Rothma��b,
NAME: �-� NAME:
10 President& CEO
TITLE: TITLE:
DATE: 1. DATE: :3 k S4l� &13
(SEAW
A .MY
ERA
PP E
PEDR ME- ADO
ASSISTANT
Date