Item C07 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/16/2013 Division: Social Services
Bulk Item: Yes X No Department: Social Services
Staff Contact/Phone#: Sh I Gra 292-�4510
AGENDA ITEM WORDING: Approval of an Agreement for Disposal of Remains between Castillo
&Thurston's Key West Mortuary and Monroe County Board of County Commissioners(Social
Services)for a contract period of 10/16/2013 through 10/15/2014.
ITEM BACKGROUND: Three funeral homes throughout Monroe County currently provide these
services for the County. This is an agreement between the County and Castillo&Thurston's Key West
Mortuary setting forth the responsibilities, services, and costs. 'There'is an increase in cost. Prior to
02/21/2001,the rate was$4450.00 which was the rate for 20 years. On 02/21/2001,the rate increased to
$900.00 per cremation/burial and this rate has been static for 12 lz years. The new rate is $1200.00
per cremation/burial(adult)and`$600.00 per cremation/bunal(child).
PREVIOUS RELEVANT DOCC ACTION: Board approved contract on April I8,2001
CONTRACT/AGREEMENT CHANGES:N/A
STAFF RECOMMENDATIONS:Approval
TOTAL COST:$1 t00.00/cremation/burial INDIRECT COST: BUDGETED Yes-X
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY:,200/cremation/burial SOURCE OF FUNDS: General Revenue
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty � OMB/Purchasing V1 Risk
IVlanagement
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Castillo&Thurston`s Contract#
f W e i- t'A0r-F Ud(y Effective Date: 10/16/2013
Expiration Date: 10/15/2014
Contract Purpose/Description:
Approval of an Agreement for Disposal of Remains between Castillo&Thurston's Key
West hjqWaa and Monroe Coop ' Board of CoRM Commissioners Social Services for a
contract period of 10/16/2013 through 10/15/2014.
Contract Manager: Sheryl, 292-4510 Social Services/Stop#1
(Name) .} (Department/Stop#)
for BOCC eet% g on 10/16/201 Agenda Deadline: 10/01/2013
CONTRACT COSTS
Total Dollar Value of Contract: $ $1200.00/ Current Year Portion: $
cremation/
burial
Budgeted?Yeso No ❑ Account Codes: 001-61502-530495- -
Grant: $ - - - -
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs:$ 1200.00 per For:
eMmation/hurial /yr
(Not,included in dollar value above) maintenance,utilities,janitmial,salaries,etc.
CONTRACT"REVIEW
Changes Date Out
D Needed ewer
Division Director � � YesO N
r
Risk Management W10 Yes[]No /
O.M.B./Purchasing °1' IrR 13 Y-es0 N.4'
County Attorney q-13-I 4 YesO No�a li 13 1 J
Comments:
AGREEMENT FOR DISPOSAL OF REMAINS
CASTILLO &THURSTON'S KEY WEST MORTUARY
MONROE COUNTY
THIS CONTRACT is made and entered into this 16th day of October, 2013, by and
between Monroe County, a political subdivision of the State of Florida, whose address is The
Historic Gato Building, 1100 Simonton Street, Suite 2-257, Key Nest, Florida 33040
(hereafter, "County"), and Florida Keys Funeral Services, LLC dlbla Castillo & Thurston's
Key West Mortuary, a Florida corporation whose address is 418 Simonton Street,Key West,
Florida 33040(hereafter "Contractor").
WHEREAS, funeral homes throughout the County provide for disposal of remains at
County's cost; and
WHEREAS, the County entered into an Agreement for Disposal of Remains with
Kraeer Holdings, Inca dlblal Key West Mortuary on April 18, 2001; and
WHEREAS, ownership of the fictitious name of Key West Mortuary has changed
from Kraeer Holdings, Inc. to Florida Keys Funeral Services, LLC; and
WHEREAS, Key West Mortuary is now registered as Castillo & Thurston's Key West
Mortuary, and
WHEREAS, the parties have found the April 18, 2001 agreement mutually beneficial;
and
WHEREAS, the parties mutually agree to terminate the April 18, 2001 agreement and
enter into this agreement in order to reflect the Contractor's correct name and the updated
terms of the Agreement; now, therefore
IN CONSIDERATION of the fallowing mutual promises and benefits, the parties
agree as follows:
1. TERM. The term of this agreement is one (1) year beginning October 16, 2013
and terminating on October 15, 2014. The 'County, at its discretion, may renew this
agreement.
2. TERMINATION OF PRIOR AGREEMENT. The parties mutually agree to
terminate the parties' April 18, 2001 agreement with neither party having any further rights
or obligations under the terms of the April 18,2001 agreement.
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3. SCOPE OF SERVICES. Contractor shall provide to County an original
accurate Death Certificate prior to payment under paragraph 5. Disposal may be by
cremation or delivery of casket to the Ivey West Cemetery, or other cemetery designated by
the County, for vault interment. Cremation services include. the'statutorily required approval
by Medical Examiner for cremation, and disposal of remains, including placement in a
temporary container, unless otherwise directed by the County. County'shall direct,Contractor
as to the means of disposal, whether cremation or burial. County represents that for each
body it directs Contractor to process and dispose under this Agreement, County has
anatomical board authority, if applicable, under Section 406.52, F.S. to dispose.
4. The Contractor shall maintain all licenses and insurance required for operation
of a funeral home and shall obtain burial transit permits and any other legally required
permits for disposal or cremation of, or transfer of, a deceased individual.
5. COSTS
(a) County shall pay Contractor for each "unclaimed" or indigent body processed
either through cremation or for interment, in the amount of $1,20000. In the event the
County has received only partial remains or the remains of an infant, County shall pay
$600.00. This cost shall encompass burials of unidentified bodies, zeigler-type or badger
caskets for decomposed bodies, flat top casket (gray cloth covered, white interior, fixed
handles), particle board flat top casket (metal bar hardware, gray cloth covered), plain pine
casket (no handles, white interior), raised top pine 'casket (handles and white interior), or
equivalent caskets, and embalming and all ether services necessary for the disposal of
remains by cremation or interment, including but not limited to removal and transfer>of
remains to funeral home, to crematory, to cemetery, or to Monroe County Social Services
office. The County will be responsible for transfer of cremated remains to family members
or others as appropriate and shall ensure the most economical and secure delivery service
possible in each set of circumstances.
(b) County shall pay in accordance with` the Florida Local Government Prompt
Payment Act;payment will be made by submission of invoice by Contractor.
(c) Contractor shall submit, in arrears, invoices to County with supporting
documentation acceptable to the Clerk. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds.
(d) The contract amount agreed to herein may be adjusted annually, on the renewal
date'of each year, by a percentage equal to the percentage increase in the CPI for urban
consumers`for the preceding calendar year.
5. LIMITATION OF SERVICES.
(a) The services shall be limited to unclaimed bodies or those for which the
County has made a determination of indigency. Bodies which are claimed by no one but for
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which there are assets to cover the cost of cremation or burial are not covered by this
agreement. If the County has determined that there was no indigency but the funeral home
processes through the court a request for disposal of assets without administration and, as a
result, is paid the fall amount of known assets, which is less than$1,200,the County shall
reimburse the funeral home the difference between $1,200 and the amount received through
the court proceeding. Court costs may be reimbursed at the discretion of the Director of
Social Services.
(b) No funeral service shall be authorized by County for any deceased individual
processed under this agreement.
6. INDEMNIFY AND HOLD HARMLESS. Notwithstanding any minimum
insurance requirements prescribed elsewhere in this agreement, Contractor shall defend,
indemnify and hold the COUNTY and the COUNTY's elected and appointed officers and
employees harmless from and against(i) any claims, actions or causes of action, (ii)any
litigation, administrative proceedings, appellate proceedings, or other proceedings relating to any
type of injury (including death), loss, damage, fine,penalty or business interruption, and(iii) any
costs or expenses that may be asserted against, initiated with respect to,or sustained by, any
indemnified party by reason of, or in connection with, (A) any activity of Contractor or any of its
employees, agents, contractors or other invitees during the term of this Agreement, (B) the
negligence or willful misconduct of Contractor or any of its employees, agents, sub-contractors
or other invitees, or(C) Contractor's default in respect of any of the obligations that it undertakes
under the terms of this Contractor's, except to the extent the claims, actions, causes of action,
litigation, proceedings,costs or expenses arise from the intentional or sole negligent acts or
omissions of the COUNTY or any of its employees, agents, contractors or invitees (other than
Contractor). Additionally, Contractor shall not be liable for those errors or omissions of
County in giving direction to Contractor for disposal of any specific body or remains.
Contractor relies upon the County to exercise due diligence to locate family members and to
issue proper disposal directions to Contractor. Insofar as the claims, actions, causes of action,
litigation,proceedings,costs or expenses relate to events or circumstances that occur during the
term of this Agreement, this section will survive the expiration of the term of this Agreement or
any earlier termination of this Agreement.
7. BOOKS,RECORDS and DOCUMENTS. Contractor shall maintain all books,
records, and documents directly pertinent to performance under this Agreement in accordance
with generally accepted accounting principles consistently applied. Each party to this Agreement
or their authorized representatives shall have reasonable and timely access to such records of
each other party to this Agreement for public records purposes during the term of the Agreement
and for four years following the termination of this Agreement. If an auditor employed by the
County or Clerk determines that monies paid to Contractor pursuant to this Agreement were
spent for purposes not authorized by this Agreement, the Contractor shall repay the monies
together with interest calculated pursuant to Sec. 55.03; FS, running from the date the monies
were paid to Contractor.
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8. GOVERNING LAW, VENUE, and INTERPRETATION.
(a) This Agreement shall be governed by and construed in accordance with the laws
of the State of Florida applicable to contracts made and to be performed entirely in the State.
(b) In the event that any cause of action or administrative proceeding is instituted for
the enforcement or interpretation of this Agreement, the County and Contractor agree that venue
will lie in the appropriate court or before the appropriate administrative body in Monroe County,
Florida.
(c) The County and Contractor agree that, in the event of conflicting interpretations of
the terms or a term of this Agreement by or between any of them the issue shall be submitted to
mediation prior to the institution of any other administrative or legal proceeding.
9. SEVERABILITY. If any term, covenant, condition, or provision of this
Agreement (or the application thereof to any circumstance or person) shall be declared invalid or
unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants,
conditions, and provisions of this Agreement, shall not be affected thereby; and each remaining
term, covenant, condition, and provision of this Agreement shall be valid and shall be
enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms,
covenants, conditions, and provisions of this Agreement would prevent the accomplishment of
the original intent of this Agreement. The County and Contractor agree to reform the Agreement
to replace any stricken provision with a valid provision that comes as close as possible to the
intent of the stricken provision.
10 ATTORNEY'S FEES and COSTS. The County and Contractor agree that in the
event any cause of action or administrative proceeding is initiated or defended by any party
relative to the enforcement or interpretation of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as
an award against the non-prevailing party, and shall include attorney's fees, courts costs,
investigative, and out-of-pocket expenses in appellate proceedings. Mediation proceedings
initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules
of Civil Procedure and usual and customary procedures required by the circuit court of Monroe
County.
11. BINDING EFFECT. The terms, covenants, conditions, and previsions of this
Agreement shall bind and inure to the benefit of the County and Contractor and their respective
legal representatives,successors, and assigns.
12. AUTHORITY. Each party represents and warrants to the other that the execution,
delivery, and performance of this Agreement have been duly authorized by all necessary County
and corporate action,as required by law.
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13. CLAIMS FOR FEDERAL or STATE AID. Contractor and County agree that
each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further
the purpose of this Agreement; provided that all applications, requests, grant proposals, and
funding solicitations shall be approved by each party prior to submission.
14. ADJUDICATION of DISPUTES or DISAGREEMENTS. County and Contractor
agree that all disputes and disagreements shall be attempted to be resolved by meet and confer
sessions between representatives of each of the parties. If no resolution can be agreed upon
within 30 days niter the first meet and confer session, the issue or issues shall be discussed at a
public meeting of the Board of County Commissioners. If the issue or issues are still not
resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or
remedy as may be provided by this Agreement or by Florida law.
15. NOTICE REQUIREMENT. Any notice required or permitted under this
agreement shall be in writing and hand delivered or mailed,postage prepaid,to the other party by
certified mail,returned'receipt requested,to the following:
For County: For Contractor:
Director of Social Services Dean-Lopez Funeral Home
Sheryl Graham'' 418 Simonton Street
1100 Simonton St. Suite 2-256 Key West, Florida 33040
Key West,Florida 33040
And And
Monroe County Attorney's Office Aaron Castillo
i 111 12th St. Suite 408 328 Truman Ave
Key West,Fl. 33040 Key West,Fl. 33040
16.`` COOPERATION In the event any administrative or legal proceeding is instituted
against either party relating to the formation, execution, performance, or breach of this
Agreement, County and Contractor agree to participate, to the extent required by the other party,
in all proceedings, hearings, processes, meetings, and other activities related to the substance of
this Agreement or provision of the services under this Agreement. County and Contractor
specifically agree that no party to this Agreement shall be required to enter into any arbitration
proceedings related to this Agreement.
17. NONDISCRIMINATION. Contractor agrees that there will be no discrimination
against any person, and it is expressly understood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the court order.
Contractor agrees to comply with all Federal and Florida statutes, and all local ordinances, as
applicable,relating to nondiscrimination. These include but are not limited to: 1)Title VI of the
Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color
or national origin, 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.
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1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504
of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination
on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss.
6101- 6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42
USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Any other nondiscrimination provisions in any
Federal or state statutes which may apply to the parties to, or the subject matter of, this
Agreement.
18. COVENANT of NO INTEREST. County and Contractor covenant that neither
presently has any interest, and shall not acquire any interest, which would conflict in any manner
or degree with its performance under this Agreement, and that the only interest of each is to
perform and receive benefits as recited in this Agreement.
19. CODE of ETHICS. County agrees that officers and employees of the County
recognize and will be required to comply with the standards of conduct for public officers and
employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to,
solicitation or acceptance of gifts; doing business with one's agency; unauthorized
compensation;misuse of public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
20. NO SOLICITATION/PAYMENT. The County and Contractor warrant that, in
respect to itself, it has neither employed nor retained any company or person, other than a bona
fide employee working solely for it,to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for it, any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Agreement. For the breach or
violation of the provision, the Contractor agrees that the County shall have the right to terminate
this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise
recover,the full amount of such fee,commission, percentage, gift, or consideration.
21. PUBLIC ACCESS. Pursuant to Florida Statute §119.0701, Contractor and its
subcontractors shall comply with all public records laws of the State of Florida, including but not
limited to:
a)--Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in the performance of this Agreement.
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�=Provide the public with access to public records on the same terms and conditions that
Monroe County would provide the records and at a cost that does not exceed the cast
provided in Florida Statutes, Chapter 119 or as otherwise provided by law.
Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the contractor upon termination of this
Agreement and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to Monroe County in a format that is compatible with the information
technology systems of Monroe County.
22. NON-WAIVER of IMMUNITY. Notwithstanding the provisions of Sec. 768.28,
Florida Statutes, the participation of the County and the Contractor in this Agreement and the
acquisition of any commercial-liability insurance coverage, self-insurance coverage, or local
government liability insurance pool coverage shall not be deemed a waiver of immunity to the
extent of liability coverage, nor shall any contract entered into by the County be required to
contain any provision for waiver.
23. PRIVILEGES and IMMUNITIES. All of the privileges and immunities from
liability, exemptions from laws, ordinances, and rules and pensions and relief, disability,
workers' compensation, and other benefits which apply to the activity of officers, agents, or
employees of any public agents or employees of the County, when performing their respective
functions under this Agreement within the territorial limits of the County shall apply to the same
degree and extent to the performance of such functions and duties of such officers, agents,
volunteers,or employees outside the territorial limits of the County.
24. LEGAL OBLIGATIONS and RESPONSIBILITIES: Non-Delegation of
Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed
as, relieving any participating entity from any obligation or responsibility imposed upon the
entity by law except to the extent of actual and timely performance thereof by any participating
entity, in which case the performance may be offered in satisfaction of the obligation or
responsibility. Further, this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties of the County, except to the
extent permitted by the Florida constitution, state statute, and case law.
25. NON-RELIANCE by NON-PARTIES. No person or entity shall be entitled to
rely upon the terms, or any of them,of this Agreement to enforce or attempt to enforce any third-
party claim or entitlement to or benefit of any service or program contemplated hereunder, and
the County and the Contractor agree that neither the County nor the Contractor or any agent,
officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate
that any particular individual or group of individuals, entity or entities, have entitlements or
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benefits under this Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in this Agreement.
26. NO PERSONAL LIABILITY. No covenant or agreement contained herein shall
be deemed to be a covenant or agreement of any member, officer, agent, or employee of Monroe
County in his or her individual capacity, and no member, officer, agent, or employee of Monroe
County shall be liable personally can this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
27. EXECUTION in COUNTERPARTS. This Agreement may be executed in any
number of counterparts, each of which''shall be regarded as an original, all of which taken
together shall constitute one and the same instrument and any of the parties hereto may execute
this Agreement by signing any such counterpart.
28. SECTION HEADINGS. Section headings have been inserted in this Agreement
as a matter of convenience of reference only, and it is agreed that such section headings are not a
part of this Agreement and will not be used in the interpretation of any provision of this
Agreement.
29. FEDERAL, STATE and LOCAL LAW. The Contractor shall comply with all
federal, state, county and local laws, ordinances, rules and regulations now and hereafter in force
which may be applicable to the operation of its business.
30.' MUTUAL REVIEW. This agreement has been carefully reviewed by Contractor
and the County, therefore this agreement is not to be construed against either party on the basis
of authorship.
31. PUBLIC ENTITY CRIME STATEMENT. A person or affiliate who has been
placed on the convicted vendor list following a conviction for public entity crime may not
submit a bid on a contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, for Category Two for a period
of 36 months from the date of being placed on the convicted vendor list. If the Contractor is
on the convicted vendor list, then this Contract is void ab initio with the County under no
obligation to pay the contractor any compensation or damages under any legal theory
whatsoever.
32. ETHICS CLAUSE. The Contractor warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee subject
to the prohibition of Section 2 of Ordinance No. 0 10-1990 or any County officer or employee
in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this
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provision the County may, in its discretion, terminate this contract without liability and may
also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the
full amount of any fee, commission, percentage, gift, or consideration paid to the former
County officer or employee.
33. INDEPENDENT CONTRACTOR. In carrying out the work the Contractor is
an independent contractor and in no way may be considered or deemed an employee or officer
of the County.
34. ASSIGNMENT.The Contractor may not assign this Contract,or subcontract the work,
without the prior written approval of the County.
THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
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IN WITNESS WHERDF, County and Contractor have executed this Agreement as of the date
first written above.
(SEAL)
BOARD OF COUNTY COMMISSIONERS
Attest: AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk ayor/Chairman
Date: Date:
CONTRACTOR
Florida Keys Funeral Services, LLC
dlbla Castillo & Thurston's Key West Mortuary
By:
Robert Dean
Title: P12 Ar .'t
Date: h 2� k,
And
By-
Aaron Castillo
Title:
Date: I
t 13
Date
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i
44 fil
AGREEMENT FOR DISPOSAL OF REMAINS
THIS CONTRACT is entered into this _day of 2001, by
and between Monroe County, a political subdivision of the State of Florida, whose address is
Public Service Building, 5100 College Road, Key West, Florida 33040 (County), and Kraeer
Holdings, Inc.,dba Key West Mortuary, a Florida Corporation whose address is 200 N. Federal
Hwy.,Pompano Beach,FL 33062(Contractor).
WHEREAS,County pays for the disposal of remains of indigent decedents;and
WHEREAS, Contractor owns in Key West funeral homes under the names of Key West
Mortuary and Dean-Lopez Funeral Home;and
WHEREAS, a friend or next-of--kin of a decedent who is later determined to meet the
County's indigency requirements may arrange for the decedent's body to go to the Key West
Mortuary;and
WHEREAS, the Key West Mortuary ("Mortuary") has no refrigeration facilities on its
premises;and
WHEREAS, the Key West Mortuary is managed by Loewen Group International, Inc.,
("LGI")which also manages Dean-Lopez Funeral Home("Dean-Lopez");and
WHEREAS; the common ownership and management of the Mortuary and Dean-Lopez
allow the refrigeration facilities of the latter to be used by the former;and
WHEREAS, the County desires to contract with Contractor for disposal of remains of
indigent decedents who were initially transported to Contractor,now,therefore
IN CONSIDERATION of the following mutual promises and benefits, the parties agree
as follows:
1. TERM, The term of this agreement is from the date first written above for an
indeterminate time until this agreement is terminated by written notice of either party, said notice
being provided to the outer party thirty days before the effective date of termination.
2. SCOPE OF SERVICES. Contractor shall provide refrigerated storage and
disposal services as described below for dead bodies transferred to their possession from the place
of death. Services covered under this agreement are only for decedents for whom friends or next
of kin have arranged services with the Mortuary and it is later determined that the decedent
qualifies for indigency disposal,but shall not be accorded to the Mortuary on a rotation basis with
any other funeral home.
Contractor shall provide to County an original accurate Death Certificate prior to
payment under paragraph 5. Disposal may be by cremation or delivery of casket to the Key West
Cemetery,or other cemetery designated by the County,for interment. Cremation services include
the statutorily required approval by Medical Examiner for cremation, and disposal of remains,
including placement in a temporary container, unless otherwise directed by the County. County
shall direct Contractor as to the means of disposal, whether cremation or burial. County
a
represents that for each body it directs Contractor to process and dispose under this Agreement,
County has anatomical board authority under Section 245.07,F.S.to dispose.
3. LICENSES. The Contractor shall maintain all licenses and insurance required
for operation of a funeral home and shall obtain burial transit permits and any other legally
required permits for disposal of,or transfer of,a bead body.
4. REFRIGERATED STORAGE. Refrigerated storage shall be provided at Dean-
Lopez Funeral Home at 418 Simonton Street,Key West,Florida. Due to the fact that refrigerated
storage must be provided at a location other than the Mortuary,this contract shall terminate if and
when the Mortuary and Dean-Lopez are no longer under common ownership and management."
5. COSTS. (a)County shall pay Contractor for each "unclaimed"or indigent body
processed either through cremation or for interment, in the amount of$900.00. This cost shall
encompass burials of unidentified bodies,'zeigler--type or badger caskets for decomposed bodies,
flat trip casket (gray cloth covered, white interior, fixed handles), particle board flat top casket
(metal bar hardware;gray cloth covered),plain pine casket(no handles,white interior),raised top
pine casket (handles and white interior), or equivalent caskets, and;embalming and all other
services necessary for the disposal of remains by cremation or interment,' including but not
limited to removal and transfer of remains to funeral home, to crematory and to cemetery. The
County will give Contractor directions for transfer of cremated remains to family members or
others as appropriate and shall require the most economical services possible in each set of
circumstances regarding the body and the next of kin. County will not pay any additional costs
for refrigerated storage and Contractor shall be solely responsible for insuring that any costs
related thereto are paid.
(b)In addition to the$900 specified in sub-paragraph(a),County shall pay$1.25
per mile for one-way transportation of remains for one-way mileage in excess of fifty(50)miles
for cremation or burial purposes. Contractor shall use the closest crematory facilities available.
6. INDIGENCY. The services shall be limited to unclaimed'bodies or those for
which the County has made a determination of indigency. Bodies which are claimed by no one
but for which there are assets to cover the cost of buriallintemment are not covered by this
agreement. If the County has determined that there was no indigency but the funeral home
processes through the court a request for disposal of assets without administration and,as a result,
is paid the full amount of known assets,which is less than $900,the County shall reimburse the
funeral home the difference between$900 and the amount received through the court proceeding.
7. NO SERVICES. No funeral service shall be authorized by County for any body
processed under this agreement.
8. INDEMNIFY AND HULL?HARMLESS. The Contractor covenants and agrees
to indemnify and hold harmless Monroe County Board of County Commissioners from any;and
all claims for bodily injury (including death), personal injury,'and property damage (including
property owned by Monroe County) and any other losses, damages, and expenses (including
attorney's fees)which arise out of, in connection with, or by reason of services provided by the
Contractor or any of its subcontractor(s)occasioned by the negligence, errors,or other wrongful
act or omission of the Contractor or its s bcontractor(s) their employees, or agents; except that
Contractor shall not be liable for those errors and omissions of County in giving direction to
Contractor for disposal of any specific body or remains. Contractor relies upon the County to
exercise due diligence to locate family members and to issue proper disposal directions to
Contractor.
9 PUBLIC ENTITY CRIME STATEMENT. A person or affiliate who has been
placed on the convicted vendor list following a conviction for public entity crime may not submit
a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any-public entity in excess of the threshold amount
provided in Section 287.017,for Category Two for a period of 36 months from the date of being
placed on the convicted vendor list. If the Contractor is on the convicted vendor list, then this
Contract is void ab initio with the County under no obligation to pay the contractor any
compensation or damages under any legal theory whatsoever.
10. ETHICS CLAUSE. The Provider warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee subject to the
prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or employee in
violation of Section 3 of Ordinance No.010-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract without liability and may also, in its
discretion, deduct from the contract or purchase price,'or otherwise recover, the full amount of
any fee, commission, percentage, gift, or consideration paid to the former County officer or
employee.
11. INDEPENDENT CONTRACTOR. In carrying out the work the Contractor is an
independent contractor and in no way may be considered or deemed an employee or officer of the
County.
12. APPLICABLE LAW. This Contract is governed by the laws of the State of
Florida. Venue for any litigation arising under this contract must be in a court of competent
jurisdiction in Monroe County,Florida.
13. NON-DISCRIMINATION. The Consultant agrees that it will not unlawfully
discriminate against any of its employees or applicants for employment because of their race,
color,religion,sex,national origin or disability. The Consultant must insert a provision similar to
this paragraph in any subcontracts awarded under this Contract except those for the purchase of
commercial supplies and raw materials.
14. ASSIGNMENT. The Contractor may not assign this Contract,or subcontract the
Work,without the prior written approval of the County.
15. NOTICE. Any notice required to be given hereunder shall be provided in writing
as follows:
To County: To Contractor:
Social Services Dept. Kraeer Holdings,Inc.
Welfare Program 200 N.Federal Hwy.
5100 College Rd. Pompano Beach,FL 33062
Key West,FL 33040
AND AND
County Attorney Aaron Castillo
P.O.Box 1026 Key West Mortuary
Key West,FL 33041 328 Truman St.
Key West,FL 33040
IN WITNESS WHEREOF,the parties hereto have set their hands and seals the day and
year first above written.
Z4'
a= BOARD OF COUNTY COMMISSIONERS
NNY L.KOLHAGE,Clerk OF ONROE COUNTY,FLORIDA
V By
oty i2ferk Mayor/Chairperson
' EXPIRES:J*26,2004
etnuur�wr
(SE CONTRACTOR
Attest: Kraeer Holdings,Inc.
dba Key West Mortuary
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Title Title jJ&SiDEar Kraeer Holdings,Inc,
and
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W J Aaron Casth o
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