Item C03 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/16/2013 Division: County Administrator
Bulk Item: Yes Department: AiKports
..........
Staff Contact Person/Phone#: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of Jacob Project Management Co.'s Task Order#12/14-25 for the
Services Authorized-Runway 27 EMAS Design&Bidding at the Key West International Airport.
ITEM BACKGROUND: This project is included in our FAA grant funding for 2013.
----------------- ............ ..................................____ ...........................................----—-
PREVIOUS RELEVANT BOCC ACTION: FAA grant#3-12-0037-047-2013 approved for ratification at the
9-18-13 BOCC regular meeting.
.............._............... .............. ..............111,11111111111-_",-----------------------11111111...............
CONTRACT/AGREEMENT CHANGES: NA
...................................... 1111111- _.........
STAFF RECOMMENDATION: Approval.
..............,..
TOTAL COST: $359,500.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: FAA/FDOT/AiKport
COST TO AIRPORT: $17,975.00
COST TO PFC: N/A
REVENUE PRODUCING: N/A AMOUNT PER YEAR: NA
APPROVED BY: County Attorney OeB/Purc Pasing Risk Managemen
DOCUMENTATION: Included X Not Required ___.................
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
........................ ............. ___.._.... . ...... ......... ......... ......... ........ �.._.
CONTRACT SUMMARY
Contract#
Contract with: Jacobs Project Management Co. Effective Date: Execution
Expiration Date: 150 Days
Contract Purpose/Description: Services Authorized-Runway 27 EMAS Design & Bidding
Contract Manager: Peter Horton # 5200 Airports - Stop #5
(name) (Ext.) (Department/Stop)
for BOCC meeting on: 10/16/2013 Agenda Deadline: 10/01/2013
__._.... ......... ......... ......... _ ....... .... ... — _._._. .........
CONTRACT COSTS
Total Dollar Value of Contract: $359,500.00 Current Year Portion: 0
Budgeted? Yes Account Codes:pending set up for grant#0037-047
Grant: Yes-FAA
County Match: Operating
ADDITIONAL COSTS
Estimated Ongoing Costs: For: .
(not included in dollar value above) (eg.maintenance, utilities,janitorial, salaries,etc.)
_... __ .. ......... CONTRACT REVIEW
..._� _._.._. ... ......... ....
Changes
Date In Needed Reviewer Date Out
Yes No ... ...
4
�f..
Airports Director ( ) ( ��� All"Ttt
ff
Risk Management
for R'sk Mann men
O.M.B./Purc asing
- for O
County Attorney / / �ro ( )
C n Attorney
Comments:
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Upon the Date approved
by the County Mayor
Effective Date or his deli Task Order No. 12/14-25
Client Project No. yyv Engineer Project No. E9Y16725
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County,Florida("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement"),
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized-Runway 27 EMAS Design& Bidding
Client authorizes Consultant to perform the Design & Bidding Services described in Exhibit A
attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task
Order No. and consists of 22 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 3.59,500,9.0
N/A Other(Describe)
Schedule
Services may commence on-, Execution............................................
Services will cease by 365 days
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY BEAVILIN, CLERK OF MONROE COUNTY,FLORIDA
By........
Mayor/Chairman
M E Ey
P3,10 I A RM
File.- _P AIISTR APS—Monroe Cotinty
T-r VVE Page I of 2 AS&T)RNT JNTy X1 Oqfll EN
J. 6 2 013
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By „s
.. � ,�. ��. .w � Tit v
Witness ice President
Pale: MS'7R APS Monroe County
Page 2 of 2
Exhibit A—(12114-25)
Scope of Services
Monroe County Airports
Key West International Airport
Runway 27 EMAS Design—PSO#25
SCOPE OF WORK
Jacobs will provide project management,coordination services,design,and permitting services
for the design of an Engineered Materials Arresting System(EMAS)for Runway 27 at the Key
West International Airport(EYW).
E%ISTING CONDITIONS
EYW is a commercial service airport regularly utilized by Boeing 737-700 aircraft. The existing
Runway 27 Safety Area was improved as part of the Runway Safety Area Improvements project
at EYW completed in 2011. The existing safety area is approximately 600 feet long by 400 feet
wide. The current FAA design standards for an Aircraft Design Group(ADG)C-III runway is a
1,000 foot long by 500 foot wide runway safety area. Providing a safety area that meets current
standards at EYW is not feasible due to physical constraints,environmental factors,and cost
considerations. As part of the RSA project at EYW mentioned previously,a 340 foot long by
121.5 foot wide EMAS bed was constructed for the Runway 9 Safety Area.
DESCRIPTION OF WORK
To continue to improve safety at EYW,Monroe County wishes to install an EMAS in the
Runway 27 Safety Area. The proposed construction associated with the EMAS bed installation
will consist of minor grading activities,construction of an EMAS pavement support system. The
blast pad/EMAS pavement support system will consist of an asphalt surface course,limerock
base,and compacted subgrade. Drainage improvements,most likely collection swales and
exlfiltration trench,will be required in order to meet South Florida Water Management District
permit criteria. Pavement markings will be installed on the blast pad and EMAS bed in
accordance with FAA standards.
Our sub-consultants,Tierra SF will provide Geotechnical services,and Avirom&Associates will
provide topographic survey and mapping services.
The data collection,design,bidding,and special services will provide the following:
Article A—Data Collection
• Perform a topographic survey
• Perform a geotechnical investigation
• Coordinate with design and geotechnical sub-consultants.
• Coordinate with the topographic survey sub-consultant.
• Review available record drawings
• Obtain and review available fleet mix information to be provided to ESCO.
• Perform a site investigation
Services for Article A will be provided under a lump sum basis.
Page 1 of 6
Article B—30%Design
Based on the information collected under Article A,the design of the EMAS and pavement
support system will be developed to 30%completion. Additional tasks necessary to develop 30%
construction documents will be completed as outlined below:
• Review the Geotechnical Investigation
• Review the topographic survey and incorporate the information into the construction
drawings.
• Perform pavement design using current FAA guidelines.
• Develop preliminary construction safety and phasing plans
• Develop preliminary typical pavement section(s)
• Develop preliminary pavement geometry plan(s)
• Coordinate with ESCO(EMAS designer and supplier)as necessary
• Develop preliminary project construction schedule
• Develop preliminary project construction costs
• Provide an outline of anticipated technical specifications
• Prepare preliminary EMAS report for FAA review and approval.
• Prepare a preliminary Engineer's Report
• Conduct an in-house QA/QC review.The in-house QA/QC check will involve an
experienced independent individual,depending on each discipline,to conduct a
comprehensive check on all documents to be submitted(i.e.plans,specifications,
estimates,etc.).Time will be required for engineers and CADD technicians to correct
items listed under the in-house QA/QC review.
• Meet with Airport staff to review the 30%submittal.
30%Design Deliverables
FAA: 2 half size copies of 30%plans and a CD containing the drawings, Preliminary
EMAS Report,outline of specifications,and engineer's estimate.
County: 2 copies of plans(1 full size; 1 half size);Preliminary EMAS Report,2 copies of
outline of specifications;2 copies of engineer's estimate
Services for Article B will be provided under a lump sum basis.
Article C—90%Design
Based on the review comments and any permit requirements from Article B,the design of the
EMAS and pavement support system will be developed to 90%completion. Additional tasks
necessary to develop 90%construction drawings will be completed as outlined below:
• Attend(1)project design progress meeting during this phase
• Attend(1)project construction phasing meeting during this phase
• Attend a pre-application meeting with the SFWMD to discuss the project scope and
permit requirements
• Update the Construction Drawings including the following:
o Title Sheet(1)
o General Plan(1)
• Notes and Summary of Quantities(1)
® General Safety and Phasing Plan(1)
o Detailed Safety and Phasing Plan(2)
Page 2 of 6
o Existing conditions plan(1)
o Geotechnical boring logs and location plan(1)
o Pavement Geometry Plans(2)
o Typical Pavement Sections(1)
o Paving Details(1)
o Grading Plans(2)
o Pavement Marking Plans(2)
o Erosions Control Plans(2)
o EMAS Plans(5)
• Prepare and submit the SFWMD ERP Application
• Prepare the Construction Safety and Phasing Plan for review and approval by the FAA
• Prepare and submit FAA Form 7460 for review and approval
• Coordinate with ESCO to incorporate their 90%design into the construction drawings.
• Update the project construction schedule
• Update the project construction costs
• Develop technical specifications to 90%completion and incorporate Monroe County
Front End documents
• Develop the Engineer's Report to 90%completion
• Conduct an in-house QA/QC review.The in-house QA/QC check will involve an
experienced independent individual,depending on each discipline,to conduct a
comprehensive check on all documents to be submitted(i.e.plans,specifications.,
estimates,etc.).Time will be required for engineers and CADD technicians to correct
items listed under the in-house QA/QC review.
• Meet with Airport staff to review the 90%submittal.
90%Desian Deliverables
FAA: 2 half size copies of 90% plans and a CD containing the drawings, project
manual and specifications,and Engineer's Report with cost estimate.
FDOT: 2 half size copies of plans; and a CD contianing the drawings,project manual and
specifications,and Engineer's Report with cost estimate.
County: 2 copies of plans Q full size•, 1 half size); 2 copies of project manual and
specifications;2 copies of Engineer's Report with cost estimate.
Services for Article C will be provided under a lump sum basis.
Article D—100%Design
Based on the review comments and any permit requirements from Article C,the design of the
EMAS and pavement support system will be developed to 100%completion. Additional tasks
necessary to develop 100%construction documents will be completed as outlined below:
• Finalize the Construction Drawings including the following:
a Title Sheet(1)
• General Plan(1)
• Notes and Summary of Quantities(1)
• General Safety and Phasing Plan(1)
• Detailed Safety and Phasing Plan(2)
o Existing conditions plan(1)
o Geotechnical boring logs and location plan(1)
Page 3 of 6
o Pavement Geometry Plans(2)
o Typical Pavement Sections(1)
o Paving Details(1)
o Grading Plans(2)
o Pavement Marking Plans(2)
o Erosions Control Plans(2)
o EMAS Plans(5)
• Coordinate with EMAS designer and supplier to incorporate their 100%design.
• Finalize the project construction schedule
• Finalize the project constriction costs
• Respond to Request for Additional Information from the SFWMD
• Finalize the technical specifications and front end documents to 100%completion
• Finalize the Engineer's Report
• Participate in a Safety Risk Management(SRM)meeting with the Airport regarding the
project safety and phasing.
• Conduct an in-house QA/QC review prior to each submission.The in-house QA/QC
check will involve an experienced independent individual,depending on each discipline,
to conduct a comprehensive check on all documents to be submitted(i.e.plans,
specifications,estimates,etc.).Time will be required for engineers and CADD
technicians to correct items listed under the in-house QA/QC review.
100%DesiM Deliverables
FAA: 2 half size copies of Final Plans and a CD containing the drawings, project
manual and specifications,and Final Engineer's Report with cost estimate.
County. 2 copies of plans (1 full size,, 1 half size); 2 copies of project manual and
specifications; 2 copies of Engineer's Report with costs estimate, CD containing
Final Drawings and Project Manual forbidding purposes.
Services for Article D will be provided under a lump sum basis.
Article E—Bid Phase Services
Upon completion of the construction documents and at the request of the Airport,Jacobs will
prepare the project documents for bidding. Jacobs will perform bidding support services,the
following terms will apply:
A. The County appoints Jacobs as its Agent, and Jacobs accepts such
appointment to perform bid/procurement services on JAA's behalf in
connection with the project.
B. Such services shall be performed under County's direction and in
accordance to such forms, terms and conditions, or modifications or
revisions to same as County may in its sole discretion at any time instruct
Jacobs to use. All services shall be carried out in accordance with the
procedures mutually agreed upon by County and Jacobs.
C. Jacobs shall not have authority to accept or bind the County in any way
to changes, modifications, revisions, alterations, amendments, or
supplemental, additional, or different terms and conditions (hereinafter
Page 4 of 6
referred to as "deviations') which may be submitted or requested by a
vendor or contractor. Jacobs shall immediately submit any deviations
from the County's standard terms and conditions to the County for
review by the County's Purchasing Manager or their representative and
such deviations shall not be accepted by Jacobs unless Jacobs receives
express written approval thereof from the County's Project and/or
Purchasing Manager or their representative.
D. All documents issued by Jacobs hereunder shall be signed by Jacobs for
the County if so directed. The ownership and title of all items purchased
hereunder shall pass directly from the selling party to the County, and
Jacobs shall at no time be a party to such transaction other than as agent
of the County. The County shall have the unilateral right to have the
commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with or
without cause. The County shall be obligated directly to the selling party
for all payments for materials,equipment,supplies and services procured
hereunder.
E. The County shall hold Jacobs and its employees harmless from any
claims, suits or liabilities arising out of any breach or other failure of
performance by any contractor, vendor or supplier under any contract or
purchase order issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
• Coordinate with the County Purchasing Department and the Airport to advertise for bids.
• Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
• Prepare for and attend a project pre-bid conference
• Prepare responses to address requests for information from prospective bidders
• Prepare and coordinate the issuing one(1)addendum with the County purchasing
department.
• Revise bid documents as necessary for the addendum
• Review bids for responsiveness
• Prepare a bid tabulation
• Make a recommendation for award based on review of the bid information submitted.
ASSUMPTIONS
1. The design will be in accordance with the most current FAA-AIP Advisory Circular
listing dated April 16,2013.
2. The current fleet mix will be provided by the Airport.
3. Based on preliminary conversations with the SFVRVID,the drainage system will be a
closed system with exfiltration trench or treatment will be provided by overland flow
over pervious areas.
4. DEP and ACOE permits are not required based on the current scope of the project.
5. There are no existing underground utilities in the vicinity of the project.
6. Services not included in our scope of work include,but are not limited to,the following
Page 5 of 6
■ Electrical design services.
■ Construction phase services.
■ Special services not specifically listed above
■ Other services not described in our scope of work.
PROJECT'SCHEDULE:
The tentative project schedule from the Notice to Proceed date will be as follows:
Article A-Data Collection 30 days
Article B—30%Design 30 days
Article C-_,90%Design 60 days
Article D—100%Design 30 days
Article E—Bid Phase Services As necessary
Page 6 of 6
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Runway 27 EMAS(12114-25)
FEE SUMMARY
BASIC SERVICES
Hours Fee DOE AMOUNT
Article A:Data Collection 92 $ 14,610
Article 8:30%Design 304 $ 38,300
Article C:90%Design 592 $ 68,800
Article D:100%Design 270 $ 30,500
Article E:Bid Services 146 $ 20 400
Motel as ry s Lump Sum Fee 1,404 10
SPECIAL SERVICES
Hours Fee
Article A:Data Collection-Subconsultants
Avirom&Associates,Inc-Survey(Lump Sum) $ 25,640
Tierra South Florida,Inc.-Geotechnlcai(Lump Sum) $ 13,850 $ 13,850
Article C:90%Design-Subconsultants
Zodiac Aerospace-EMAS Design S 95,000
Article Dr Final Design-Subconsultents
Zodiac Aerospace-EMAS Design $ 20„000
SFWMD Permitting 294 $ 32,400
Total Special Services Lump Sum Fee 294 1 B 890 $ 13 850
O AL LUMP SUM PROJECT-VE98 ,500 3
DBE Percentage 3.85%
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key 1AMl International Airport
Projede
Runway 27 EMAS(L 14-25)
Article A:Data Collection
11rr. r ` a Soil
I Project Management 4 S 4 16
2 Ca Lion with Survey and Geotech && 16 24
Subconaltants
3 Research rocord draw S 12 4 24
4 Attend Survey&Geotoch Field Work Kick-OIF S
5 Pedomt Site Survey See Avatars A As ,
6 P.,f..GeotechnicalInvestigation See Tlimm South fbdd44 Inc,balm
l
7 1�Site walk- ughs(1) S 1 1 S 1 1 4 20'I
s 13 4s
ViT ' a . . s.Pe1xOiL as7nA 01
_ i b te F b 4 t
TOTAL,PA OLL 5 1%616
S
Subconsultants Avimm&Assoc,inc $ 25,640
Subcoasultants Tierra South FloridgInc 5 13,550
5 39,490 Subconsultants 5 39,490
Expenses S 1 4
Cost Plus Fec Total ,100
4,7 Rental Car(2 visit @ S651visit) S 130
4,7 Gas for Car Rental On-Site(2 visits)- 5 60
4,7 Lunging(2 visits®522I/visit) $ 442
4,7 Akfam(2 visits @$600/vish) S 1,200...
7 Nibs $ 162
Total Expanses 1,994
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key want International Airport
Projeot:
Runway 27 WAS(12114.25)
Article 0:30%1ks1
°"► r,►" � Pao
Review Gawcohnicall Inver' tion results to
1 den gsub a tail o ies. 4 4 4 17
2 Review wristing topographicsurvey 4 B 2 16 3e
3 Develop construction safety and pltusing 2 4 B B B 16 46
4 Develop typical pavement secti (s) 2 2 8 8 12 37
S Developpavement geometry plan 2 4 8 16 161 20 66
6 Coordination with PSCO 6 6 8 8 B 36
7 Develop project construction schedule 2 4 8 8 22
It Develop project cowmacuon costa 4 8 6 4 22
9 QC Review 2 4 6 4 16
10 Review meeting with.Owner 2 8 8 4 22
AL H 10 44 62 �... . ..... .._...... 52L4N S j5.00 140.00 S B S B6FA 7 00 ; 77111
TOTALPAYROLL f. 37.112
S
S
f
S
S Subcomuhsnns f
Expenses S I l66
Cost Plm Fec Tatel 36,300
T
10 Rental Car(1 visit @ SliVvish) f 63
10 Gas for Car Round On-Sac(1 'lt�- 3 30
10 Lunging(I visit@$22Vvish) 3 221
10 (I visit @S6 visit) S 600
10 Misc S 272
Total Expenses ...,.....,.....m,,...._
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESN TE
Monrora County
Airport:
Key W86t IntrnmHonY Airport
Prolbot:
Runway V VAA8(12N445)
71
ACa:405A.IN'sl
,Ih t84
Sr-CAM
o„1 4opT,-h dSp.MWJ— 20 8 44
3 4 sm idwl ® 26
3 U . a iag 0 4 24
4 b, Poe (1)pea)eat dlp pruipw Y 8 t 4 2 24
5. M mm(1)wm.1kn ph.A.8 2 6 t 4 21 24�
6 ... 4 a 2. 4
d d. a w toe
7 dw fol pl
a rtd. (➢) 3
6 Pi.(fl) 3 4 t 14
N S of °dm(➢) 2 4 t 14
d otuttal pbums"ASarsy p4w(1) 2 6 6 14'...
a9 t ay M.(2) 4 6 t 1.
a �....�.«t .
t
6Gothkal ltwmd— I (1) 4 4 b
b (2) 2 2 68 L
L TyplWP& (1) 2 4 !, 12.
J,y4vlog ls(i) 4 q, 12
t (1) 6 16 24 46
L h p4o(2) 6 B 14
04 O H(1) 2 4 6
t s44m^n"gaovtws C000alM�k °{I) 0''�. 16 kd �4 52
q (5) 4 4 4. 20
li
8fmamv.Rqw 4 4 16 14 1 48'
f P.Pa. d Sbk CSFP 4 8 16,
10 Submit FAA 7"0 I 4 4 r4l 11 � I� F.➢80%b 4 12 12 12 ,.AIQC8!13 aea g w9t6 6 t Y S 19 O S .,�. 1 MALM1O@lIR4 S 22000 f 195d.Vp5 S I40tSIM f I2lOG
TOTAL PAYROLL 8 65,746
r:A Lle4tgn S 95,00D
S
8 2 95,00
ElptnumS S 4
piesF TOA61
Ink jawat,
4,Sp13 'R C4e(3 viaies @ S6 ') 1 195
4,%U Ow fae CaRmial O.Sho 0 eWu)a S 120
4,5,13 1 (3'Wo@1221Mk) S 663
4,%1$ 4(3 visits teit) S 1,800
k5,13 Mitc 76
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
ne County
AlrporV
Key Want Intematonal Alrpod
Project!
Runway 27 E (12114.25)
Artklc D-100%Didmas
d,
1 maltzeT iul SpaYBhliom ti
0 32 matirs flout and docammta 0 6 22
3 Up wxmm aabedole and ing 41 4 l
f 100%docamseMa
Flasks,candmotan ymmuies a A coat alimak for
100%
FUWI.the following pism
L rato sht(1)
b:Oe Miss(1) 1 21
I
kNo1es mW S ofQuevlilim(1)... 1 2
d. lPbmmgaat Safety Plan(1) 2 2
e, t4uled P ®g Safety Plam(2) 2 2
1'Ealsliog c- &tiara(1) l 1
4Gwtwhdcd tocatiams and brae to (1) l 1
k G (2) 3 2
f'
1 Typical Details
eol Satiom(1) i 1
4 Ty
k.P-Iasg
(2) 2 + 12 I
II
1 oat (2) 2 2
tn.�pvs=mtMvking Detalls(1) 2 2
n ion 1phm 1 4 8 3
. tuts() � x
ew' I
a. ..EMAS Pism(5) 2 4 4 ', l
6 Fumlize Eag' e.R 2, 8 4 41 LA
7... imtionwab ESCO 'i 4'.... A...
8 Participale In Safety RkkMaoag ( meeting 0 0 e 2
_9...... A/QC 2 4 B 14
to Review mcaling with Owner B 8 2 22
ATE f 22i100 t9500 f000 123J10 90 S 0 0... 9000 SBDO �-
TOTAL PAYROLL S 26,410
Zodiac A -EKW D Y 20,000
f
f 20.000 Subcoandtauts f 20.WO
Exp— f 2,082
cost Plm Fos"'raw Y 5DSW
8,10 Ranlal Coe 0 visit @ Whims) Y 130
8,10 Oats fm Qr ftatal On-Site(2 •• )= Y 00
8,10 Lodging(2 visits @ M Ilvaait) f 442
8,10 (2 vbib @ f600/vislQ Y 1,200
e,t0 Mlac S 230
Tote!Expenses 2,62
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key Wnt International Airport
Project:
Runway 27 EMAS(12114-26)
*" Article S:Bid Services
�,B4 IMla¢ - &•, �, Bey CAt112
AL
,. Coordinate bid inivertlsement and pasting ofbdd
I g Z4
docamcaty with the Cosa g 0
2 Prepam for end attend the Pm Bid Continence 4 0 !1 4 24
3 Preimrc mstionses to [mucAddends g 16 16 4 44
4 Revisions to Bid Drawings 6 0 16 4 34
5 Review Bids for Responsiveatna 4 9 9 20
6 Preparc a Bid Tabal n 4 6 S 18
7 e RecommmendadomforAward 2 2 2 6i
T $® 4 40 0 g SA 0 40 30 _. 146
....,,,,,,. RA
�...:..111..&............. ...... ..�.....,.,.._.., ,._.__..a ESTIMATE ._w 22 6 �, ���. m ....._�32D �� ®5.6DCI
TOTAL PAYROLL S 14,324
$ Subconsultattim S
Expenses S 1m074
Cost Plus Fee Total S 20,400
Rental Car(I visit @ 965 t) S 65
Gas for Car Rental On-Site® $ 30
Lodging(I vdsdt@$22Vvisdt) S 221
Aidism(I visits @$600hiisit) S 600
Mile S 160
Tend Expenses 1=1170ITr
JACOBS ENSINEERINO MOUP JOB HOUR AND FEE ESTIMATE
onros County
Airport
Key Wed InternaltionalAirport
projedl
Runway 27 E AS(12114-26)
SP®vbtD Permhtln..
Pro} St P�aJ ,8s / Prod .
t Review existing Permits 8 16 4 28
2 Scbedule and aneadpreapplicauoameeting 8 8 4 20
3 Prcpmestormwetercekulm0ons 8 40 8 36
4 Prepare SFWMD Permit application 16 40 20 20 96
5 QA/QC B B 16
6 Attend review meeting with 8 8 8 24
7 Prepare and submit responses 4 8 16 20 6 54
roTAt o o za 64 0 1x5 0 4a 4 4
__,...,. ... _...._ 0_...._....
ltAT4 ......,,-.- �.....• O.t#1 $ 14S.f� S 140.rNN S 124,Oti �. 94'6Ci S 8�.,fIID
S 22mm 5 f 90,00 f 59,00
PAYROLL UTE S f 3 S 8 - S 11 2tl S 3 4 6 ;r »3 416
TOTAL PAYROLL S 30,416
f
S
f - Subconsultants $
Expenses S 1,984
Con Plus Fee Total S 32,400
ink JLHMBDL
Rental Car(2 visit @ f651visit) $ 65
Gas for Car Rental Oa-Site^^ f 40
Lodging(2 visits Q S221Mah) S 442
Airfare(2 visits @S Nisit) S 1,200
Mine S 237
Tate)Expenses
AVIROM & ASSOCIATES, INC.
r SURVEYING & MAPPING
August 13,2013
Mr.Thomas Schilling,P.E.
Aviation Engineer
JACOBS
245 Riverside Avenue,Suite 300
Jacksonville,FL 32202
E-mail: Thomas.Schilling@jacobs.com
Re: Task Order for Key West International Airport(EYE,Key West, Florida Keys
Topographic Survey of Rumvay 27 Proposed EMAS
Dear Tom,
The topographic survey will be performed to support the design of the Engineered Materials
Arrestor System (EMAS) at the physical end of Runway 9 at the western end of Key West
International Airport.
Limits:
1. The limits of the survey shall be within an area defined by the edge of the threshold of
Runway 9 and extending westerly for approximately 670 feet, with a bandwidth of
approximately 425 feet which is currently used as the over run. Data shall be obtained on a
50 foot grid,with locations of all above ground features.
2. The limits of the survey shall be within an area defined by the edge of the threshold and
northerly paved edge of Runway 9 and extending easterly for approximately 170 feet,with a
bandwidth of approximately 112 feet. The limits shall also include an area defined by the
northerly paved edge of Runway 9 and extending southerly for approximately 305 feet,with a
bandwidth of approximately 80 feet from the western edge of the threshold. The preceding
two areas forming an inverted L with data obtained on a 25 foot grid, including markings,
lights,signs and any other above ground features.
3. Obtain a centerline profile every 25 feet from Station 7+00 to Station 11+00.
Scope:
The survey minimum requirements for the project are as follows:
1. Recover National Geodetic Survey benchmarks on site to perform the topographic survey.
Additional benchmarks shall be established by a closed-loop three wire differential leveling
from the recovered National Geodetic Survey benchmark.
2. Elevations shall be based on the National Geodetic Vertical Datum of 1929 (NGVD 29) as
referenced to the above benchmark by the National Geodetic Survey (NGS). The elevations
shall also be horizontally referenced to the 1990 adjustment of the North American Datum of
1983 (NAD 83-90).
3. Locate all above ground improvements including pavement, pavement markings, taxiway
edge lights,duct bank markings and above ground evidence of utility. We will obtain rim
402 APPELROUTH LANE, MUITE 2E KEY WEST, FLORIDA 33045
305-294-7770 WWW.AVIROM8uRVEY.COM
Mr.Thomas Schilling,P.E. Runway 27 EMAS
August 12,2013 Page 2
elevations of sewer and drainage structures. Utility locations will include fire hydrants, water
valves, meter boxes,vaults and electrical outlets. We will locate main irrigation valves,but will
not locate individual sprinkler heads.
4. Recover the survey reference markers set by Fredrick H. Hillderbrant on May 29, 2002 to
establish the Baseline which will be utilized on this survey. We will check the Baseline to
verify the measurements and will report any significant discrepancies,if any.
Deliverables:
1. Two signed and sealed hard copies of the survey shall be furnished to the client, together
with an AutoCAD (2010 or lower)digital drawing file created in Carlson 2013, including a
PDF file of the hard copy.
2. The drawing scale shall be at 1"=30'.
Timeframe:
We can mobilize to the site within 48 hours from a notice to proceed and have the project
completed within three weeks after mobilization.
Cost:
The cost to perform the above services shall be a lump sum amount of$25,640.00 which includes
mobilization and demobilization with reasonable security and safety delays factored in. It is
understood that the field work will be conducted during the night to facilitate uninterrupted
airport operations. Surveyor will notify client of extensive delays, if encountered, which may
incur additional costs.
GENERAL CONDITIONS:
All work shall be completed under the direction of a Professional Land Surveyor registered in the
state of Florida.All work shall be conducted using equipment,personnel,and procedures that will
insure compliance with the accuracy standards as defined by State of Florida Minimum Technical
Standards in Chapter 5J-17.05, FAC. All documents submitted shall bear the Surveyor's seal,
signature, and a certificate that all work was done under the Surveyor's supervision and that all
information contained in the document is true and is accurately shown. The Surveyor is
responsible for quality assurance for the survey work performed on this project.
All survey information shall be recorded in hard bound field books or in electronic data collector
files.A map shall be provided by the Surveyor in AutoCAD,Version 2010(or earlier version).
Thank you for the opportunity to submit this proposal. Should you have any questions, please
contact me accordingly.
Respectfully,
Keith M. Chee-A-Tow,P.L.S.
Project Manager
Mr.Thomas Schilling,P.E. Runway 27 EMAS
August 12,2013 Page 3
THESE CONDITIONS ARE ACCEPTABLE,AND I HEREBY AUTHORIZE YOU TO PROCEED.
Mr.Thomas Schilling,P.E. Date
Aviation Engineer
JACOBS
\KeitWs Doc tsTroposal\KeysVacobs\Key West Airport\FYW Rmwq 27 EMAS.doex
ENGINEERED ARRESTING ZODIAC
SYSTEMS CORPORATION AEROSPACE 13
AEROSAFETY&TECHNOLOGY
Emergency Arresting Systems
August 12, 2013
Christopher W, Bowker,Jr., P.E.
Jacobs, Manager Aviation
245 Riverside Ave., Suite 300
Jacksonville, FL 32202
Subject: Runway Safety Area Improvements@ Key West International Airport
Reference: Price Proposal for EMAS Design Services for RW 27 Departure End
Dear Chris:
Engineered Arresting Systems Corporation (ESCO) is pleased to provide the following
proposal for design of an Engineered Material Arresting System(EMAS) for RW 27
Departure End at Key West International Airport. Our total fee for design and support of
EMAS is$115,000.00. Attached please find Exhibit A,which details the EMAS product
design services to be provided to JACOBS, and our proposal terms, and Exhibit B,which
contains the breakdown on our design fee.
As detailed in Exhibit B, a Performance Modeling fee is separated from the Design Support
fee for the project. The Performance Modeling Fee covers the development, maintenance,
and continued R&D associated with ESCO's proprietary, FAA-validated computer model
(including costs associated with obtaining and using manufacturer's proprietary aircraft data),
which allows us to predict aircraft performances under varying scenarios.
We look forward to working with you on the proposed effort. If you have any questions, or
need any additional information, please do not hesitate to contact me.
Respectfully yours,
David Heald, C.M.
Regional Director- EMAS
Tel: 1.856.241.8620, Extension 451
Email david heald odiacaerosacecom
c.c John Bosco,Melissa Flatley,Susan Lopez
ENGINEERED ARRESTING SYSTEMS CORPORATION
2239 High Hill Road,Logan Township,NI 08085—USA,Tel. +856 2418620—Fax +856 241 8621—wwwaodiaceemspace com
ENGINEERED ARRESTING ZODIAC
SYSTEMS CORPORATION AEROSPACE 13
AEROSAFETY&TECHNOLOGY _....,__
Emergency Arresting Systems
EXHIBIT A
Project Description:
Design of Engineered Material Arresting System(s)for Key West International Airport
Runway Safety Area(s)—Runway 27 Departure End
Desion Services:
The following work tasks will be accomplished by ESCO ENGINEERING &SERVICES, PC
(the CONSULTANT)in support of the EMAS installation design described in the project
description. All work of the CONSULTANT will be done as a subordinate of JACOBS (the
ENGINEER),who will be responsible for overall project design and for supervision of the
CONSULTANT.All work of the CONSULTANT will be performed by regular,full-time
employees of ESCO, who perform services solely for ESCO or its affiliates. The
CONSULTANT will provide Professional Engineering Signature/Certification of all pertinent
EMAS documents and drawings generated by the CONSULTANT, including design reports,
project drawings, statements of work, and/or specifications as applicable. Professional
Engineering Certification will be for the State of Pennsylvania.
I-B Arrestor Bed Design
The CONSULTANT will:
1.1 Attend meetings and conferences as may be necessary to obtain and supply
information and coordination and/or resolve any design matters or questions.
1.2 Work with the ENGINEER and the Airport Authority to define the critical aircraft for
the EMAS based on data provided by Airport Authority and/or developed from other
sources.
1.3 Conduct performance modeling to evaluate the arrestor bed configuration for the
Project.This will be accomplished through use of ESCO's proprietary computer
model. Design will be in accordance with FAA Advisory Circular AC 150/5220-22a,
Engineered Materials Arresting System(EMAS).
1.4 Provide detailed product installation requirements and guidance to support the
ENGINEER in preparation of detailed construction drawings(drawings to be prepared by
the ENGINEER). Information will include longitudinal and side slope requirements
for EMAS support pavement, and details of debris deflector, concrete foundation
for debris deflector, requirements for pavement ramping, arrestor bed siting, block
layout, and block profile.
1.5 Review detailed construction drawings and provides comments and recommendations to
ensure EMAS product requirements have been met.
ENGINEERED ARRESTING ZODIAC
SYSTEMS CORPORATION AEROSPACE 13
AEROSAFETY&TECHNOLOGY
..... ....... .... .. ... .. ....... _. _.
E LOGY
Emergency Arresting Systems
1.6 Provide results of computer modeling. Aircraft runway exit speed performance of
selected aircraft will be provided by CONSULTANT to the ENGINEER without
restriction and included in an EMAS Design Report. Due to the proprietary nature of
ESCO's computer model and related product design methods, production process
and product testing method, proprietary design information and computer model
calculations will remain the exclusive proprietary property of ESCO and be retained
by ESCO and not disclosed to the ENGINEER.
1.7 Provide a preliminary performance modeling design report as set forth in Item 1.2.
Report will be finalized when all preliminary engineering drawings are made
available to CONSULTANT.
TERMS AND CONDITIONS:
1. Payment Terms are: Net 30 Days
2. Services performed by the Parties will be conducted in a manner consistent with that
level of care and skill ordinarily exercised by other members of the engineering
profession currently practicing under similar conditions subject to the time limits and
financial and physical constraints applicable to the services.
3. No Warranty, expressed or implied, is made.
ENGINEERED ARRESTING ZODIAC
SYSTEMS CORPORATION AEROSPACE
AEROSA TECHNOLOGY
FETY 8
Emergency Arreshng Systems
EXHIBIT B - COMPENSATION
1-C Initial and Preliminary EMAS Arrestor Bed Design
Performance Modeling Lump Sum Fee $ 65,000
Preliminary Design Support Lump Sum Fee 30,000
Subtotal Initial and Preliminary Design $ 95,000
Submittal of Preliminary Design Report will complete this Phase
2-C Final EMAS Arrestor Bed Design Lump Sum Fee $$ 201000
Submittal of Preliminary Design Report will complete this Phase
TOTAL FOR ESCO SERVICES $ 115,000
Fees stated are exclusive of sales, use or any similar or equivalent local taxes. This proposal is
Firm-Fixed Price and valid for 90 days from the date of the offer.
ff:
it e rra
SOUTH rr ter.,
August 9,2013
Jacobs
3300 PGA Boulevard, Suite 9780
Palm Beach Gardens,Florida 33410
Attention: Mr, Ryan A.Forney,P.E.
Senior Project Manager
Re: Proposal for Geotechnical Services
Key West International Airport—Runway 27 EMAS
Monroe County,Florida
TSF Proposal No.: 1308-330
Dear Ryan:
As requested, Tierra South Florida, Inc. (TSF) is pleased to submit this revised proposal for
the above-referenced project. The proposal is based on information provided by Jacobs.
PROPOSED SCOPE OF WORK
As requested, we will perform a total of six(6)BHP tests in two test holes per FDOT method as
described in FDOT "Drainage Handbook Exfiltration Systems", three (3) Standard Penetration
Test (SPT) borings to a depth of 10 feet, two (2) pavement cores, and two (2) laboratory CBR
tests (ASTM D1883). BHP tests will be performed at depths of 10 feet, 15 feet, and 20 feet in
each test hole(i.e. three BHP tests in each test hole). All boring and test locations will be located
in the field by Jacobs.
Prior to drilling at the project site, TSF will notify the local utility companies and request that
underground utilities be marked. Our experience,however, is that the utility companies will not
mark privately owned utilities. We have included Ground Penetrating Radar (GPR) in our
estimate to clear utilities at the boring locations. It is important to note that while the use of GPR
will minimize the potential of striking utilities, it is not a 100% accurate. Therefore, private
utilities will be the owner's/Airport's responsibility.We believe that significant coordination will
likely be required to perform the field operations. As we understand, the all work will be
conducted at night time. It is our understanding that Jacobs or the Department of Aviation will
provide an escort to the test locations.
Upon completion of the field exploration, laboratory testing will be performed on selected
samples.
A report will be issued that contains the exploration and laboratory data.
2765 VISTA PARKWAY.sm rL 10 • WUSI°PALM BEACH,rLoRti)A 33411
(561)687-8539. FAX f560 687.8S70
State of Florida Professional Engineers I tense#28073
Jacobs
TSF Proposal: 1308-330
Page 2
ESTIMATED FEES
It is proposed that the fee for the performance of the services outlined above is determined on a
unit price basis in accordance with the attached Fee Schedule and that the work be performed
pursuant to TSF's General Conditions enclosed herewith and incorporated into this proposal. On
the basis of the proposed quantities, it is estimated that the total fee will be approximately
$13,847.50.
Our estimate covers the work needed to present the results. Not included are reviews of
drawings, preparation of construction specifications, special conferences and any other work
requested after submittal of our report.
SCHEDULE AND AUTHORIZATION
TSF will proceed with the work after receipt of a signed copy of this proposal. With our present
schedule, we can commence work within several days of project approval (weather permitting)
and fieldwork is expected take about 3 to 4 days to complete. The results can be submitted in
about two weeks after completion of the field work.
We at TSF appreciate the opportunity to submit this proposal and look forward to working with
you on this project. If you should have any questions concerning our proposal, please contact
our office.
Respectfully submitted,
TI7sident
SO` H FLORIDA,INC
Ranasamy,P.E.
Pr
Attachments: 1. TSF General Conditions
2. Fee Estimate
AUTHORIZED BY: INVOICE TO:
Name: Firm:
Title: Name:
Date: Address: