Item C01 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 10/16/2013 Division: County Administrator
Bulk Item: Yes Department: Airports
Staff Contact Person/Phone#: Peter Horton, 809-5200
AGENDA ITEM WORDING: Approval of Jacob Project Management Co.'s Task Order#1m2/14-20 form the........
Faraldo Circle Rehabilitation-Construction Support Services at the Key West International Airport.
ITEM BACKGROUND: This project is included in our FAA grant funding for 2013.
PREVIOUS RELEVANT BOCC ACTION: FAA grant#3-12-0037-047-2013 approved for ratification at the
9-18-13 BOCC regular meeting.
CONTRACT/AGREEMENT CHANGES: NA
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STAFF RECOMMENDATION. Approval.
TOTAL COST: $96,200.00 INDIRECT COST: NA BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: NA SOURCE OF FUNDS: FAA/AiEport Operating
COST TO AIRPORT: $9620.00
COST TO PFC: NA
REVENUE PRODUCING: NA AMOUNT PER YEAR: NA
APPROVED BY: County Attorney S,MB/Purchasing Risk Management
,F
DOCUMENTATION: Included X Not Required ...........................
DISPOSITION: AGENDA ITEM#
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
� . ......................................................_. __, m__..... ...._ _...... .................... .._ _.................................................................
CONTRACT SUMMARY
Contract#
Contract with: Jacobs Project Management Co. Effective Date: Execution
Expiration Date: 180 days
Contract Purpose/Description: Task Order#12/14-20 for the Faraldo Circle Rehabilitation-Construction
Support Services at the Key West International Airport.
Contract Manager: Peter Horton #5200 Airports - Stop #5
(name) (Ext.) (Department/Stop)
for BOCC meeting on: 10/16/2013 Agenda Deadline: 10/01/2013
_......... __......
CONTRACT COSTS
Total Dollar Value of Contract: $96,200.00 Current Year Portion: 0
Budgeted? Yes Account Code: pending set up for grant#0037-047
Grant Yes - FAA
County Match: Operating
ADDITIONAL COSTS
Estimated Ongoing Costs: For: .
(not included in dollar value above) (eg. maintenance, utilities,janitorial,salaries,etc.)
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CONTRACT REVIEW
Changes
Date In Needed 'ewer Date Out
Yes No
Airports Director 10/01/2013 ( ) 10/01/2013
Risk Management
� Wl ',
.
, / / L
RI kr
O.M.B./Purc ing / / LIL
County Attorney / AzAz
Counfy Attorney
Comments:
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Upon the date approved
by the County Mayor
Effective Date I . I Task Order No. 12/14-20
UL LL.Lti UU5.LgUee ...................................
Client Project No. Engineer Project No. E9YI6720
This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for
Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT
MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement"). The Agreement is
incorporated herein and forms an integral part of this Task Order.
Services Authorized: Faraldo Circle Rehabilitation—Construction Support Services
Client authorizes Consultant to perform the Construction Support Services described in Exhibit A
attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No.
and consists of 6, page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 96,200.00
N/A_ Other(Describe):
Schedule
Services may commence on Execution
Services will cease by 180 Calendar Days
Other
(SEAL) AMY HEAVILIN BOARD OF COUNTY COMMISSIONERS
ATTEST: CLERK OF MONROE COUNTY,FLORIDA
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OE XXM" By.
1?, 11C ED Mayor/Chairman
JNTY
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CONSULTANT:
Dat JACOBS PROJECT MANAGEMENT CO
By
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Page I of
2013 INHO4 M M"
BY':
Exhibit A—Scope of Work(12114-20)
Monroe County
Key West International Airport
Rehabilitation of Faraldo Circle
Construction Support Services—PSO#20
SCOPE OF WORK
Jacobs will provide construction support services for the rehabilitation of Faraldo Circle at Key
West International Airport(EYW). These construction support services will provide the following:
ASSUMPTIONS
■ Construction phase services are based on 15 calendar days. In the event the
construction duration exceeds 15 calendar days, Jacobs reserves the right to revise our
proposal.
■ Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
■ All as-built drawings to be provided to Jacobs in electronic (AutoCad)format and hard
copy (printed) format.
■ Construction support services are based upon the following: 15 shop drawings/ product
submittals. Our assumption is 80% of submittals will be approved on the first review and
20% will require re-submittal for a total of 18 submittal reviews.
ARTICLE D—CONSTRUCTION ADMINISTRATION SERVICES
1. Issue a "Notice to Proceed," on behalf of the Airport,to the Contractor. Review the
Contractor's construction schedule.
2. Prepare for and attend Pre-Construction conference.
3. Review all shop drawing submittals for conformance to the plans and specifications and
respond to the CONTRACTOR and owner with detailed summary of the applicability and
acceptability of the shop drawing.
4. Attend site visits and project related meetings. Observe work in progress and provide
reports to Owner. Assume one (1) site visit throughout the course of the construction
project.
5. Prepare written or verbal directives to the Contractor.
6. Prepare construction management plan.
7. Prepare scope of work for QA services.
„. . .. I .,. .. Page l of 6
AUG 2 7 2013
8. Prepare Field Sketches, as necessary.
9. Provide general supervision and administrative support for resident engineer.
10. Review and approve estimates submitted by the Contractor for progress/final payments.
11. Prepare and negotiate change orders, as necessary.
12. Attend final inspection meeting.
13. Review Closeout Documentation.
14. Review quality assurance testing performed by the Contractor and review results.
Services for Article D will be provided under a lump sum basis.
ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR)
1. Coordinate and attend progress meetings with the contractor, Airport, and any other
interested parties, as required prior to construction (e.g. Staging area coordination, setting
up Contractor's trailer.).
2. Attend pre-construction conference.
3. Provide full-time RPR services for the work associated with the project. The RPR for the
project shall have field experience in the type of work to be performed, be fully qualified to
make interpretations, decisions, field computations, and have knowledge of testing
requirements and procedures.
The RPR shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work, which is in non-
compliance.
• Ensure that tests are performed at the frequency stated in the specifications.
• Review certifications for conformance with the specifications.
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare "As-
Built" drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
Page 2 of 6
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction or
for safety precautions and programs in connection with the work, since these are solely
the CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes
the work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
a. Date and weather conditions.
b. Names of important visitors.
C. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
e. Number of hours worked per day for contractor and subcontractors.
4. Attend final inspection and create punch list.
5. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
PROJECT SCHEDULE:
The tentative complete project schedule is as follows:
Item Duration (Calendar Days)
Pre-Construction Meeting/Mobilization 30
Construction 15
Punch List- Closeout 30
Page 3 of 6
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Rehabilitation of Faraldo Circle-Construction Services
FEESUMMARY
BASIC SERVICES
Hours Fee DBE AMOUNT
Article A:Data Collection 0 $
Article B:Design,Specifications and Meetings 0 $ $ -
Article C:Bidding Phase Services 0 $
Article D:Construction Phase Services 42 $ 3%500 $ 29,446.00
Article E:RPR Services 250 $ 56,700 $ 15,033
ITotal Basic Services Lump Sum Fee 292 $ 96,200 $ 44,479]
DBE Percentage 46-24%
Page 4 of 6
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Rehabiiltation of Faraido Circle-Construction Services
Article D:Construction Administration _
Prej. Sr.Proj. Sr. Project Sr.CADD
WORK ITEM Director Manager Engineer 'Engineer Engineer Designer Tech I Clerical TOTAL
Overall Project Management 10 10
1 Issue Notice to Proceed 2 2
2 Prepare for and attend Pre-Construction Coaf. l0 10
3 Review shop drawings and submittals Sec AID Below
3a Respond to RFI's SeeA/D Below
4..... s1) units and Weekly Jobhteaungs ., 10 ......... 1,._. ..... 1,. �,.... I10(Assume
5 Prepare written or verbal directives to the SeeA/D llelow
Contractor
6 Prepare Construction Management Plan SeeA/DBelow
7 Prepare SOW for QA.Services SeeA/D Below
8 Prepare Field Sketches SeeA/D Below
9 General Supervision and Support to RPR SeeAlD llelow 0'
10 Review and Approve Contractor Pay Req SeeA/D Below
11 Prepare and Negotiate Change Orders Sec A/D Below
12 Attend Final Inspection I 101 I 10
13 Review Closeout Documentation f ,See AID Below 0'
14 Review QA test results SccAID Below
15 Prepare and Submit Record Drawings See AID Below
TOTAL 110UR5 40 (p a ......_.....0. 0 0, 42
RATE S 220 00 $ _t 95.00 $ 140.00 ,$....t'3,00 $ 90 00 $ 85.00 $ 90.0) $ 58.00
PAl ROLL ESTIIIA'TE S S 8,190 $ $ $ S S S $ .....8,190
TOTAL PAYROLL $ 8,190
Subconsultants $29,446
Task Ex eeenses: Expenses $ 1,864
2 Mileage(480 miles round trip[q$0.565/mi;l $ 27500 Lump Sum Fee Total $ 39,504.)
Lodgmg/Ivleals Per Diem $ 221,00
4 Mileage(480 miles round trip f a`$0.505/mi) $ 275,00
Lodging./Meals Per Diem $ 27100
12 Mileage(480 miles round trip fear$0.565)'mi) $ 275,00
l.odgingflvleals Per Diem $ 22100
Misc. S 376,00
Total Expenses $ 1,864(Y.)
Subconsultants
}idlers Elect $ 2,000.00 TOTAL FEE S 39,500
AID S 27,446 00
Total Subs $ 29,446 00
Page 5 of 6
JACOBS ENGINEERING GROUP JOB HOUR AND F
Monroe County
Airport:
Key West International Airport
Project:
Rehabilitation of Faraido Circle-Constructlon Services
Article F:RPR
Pr0j. Sr.Proj. Sr. Project Sr.CADD
WORK ITEM Director �ner fnilIls'neer. neer neer Desi er Tech Clerical TOTAL
_EajL_
I Coordinate and Attend Meetings 10 10
......................................................................... ...............................-
2 Attend Pre Construction Meeting to 10
3 Perform 110-firrie resident inspection services 4 weeks 20Cd200
1 4,5.da s erweekPi 10hvday)
...... ................... ............. ................... ...........
.............................
4 Attend Final Inspectiort 10 10
...............
5 Attend Punch Liv FoMiw Up Inspections(Assume 2) 20 20
6 Prow ale QA Teamg See Tierra Bel(ov 0
0
0
0
0
0
0
0
kvfE" '60,09�$ mo, i 140 010 S 1)3 00 00, $ 90 oti S 5800
$ S 10,750 30,750
TOTAL PAYROLL S 30,750
Tierra t5,033 Subconsuhants S I5,033
Expenses $ 10,917
Total SubH, S 15,033 Lisints Suet l'ec"I'oial S 56,700
j:nsk Expenses:
2 Mileage($56VI'rip) $ 36500
Lodgmg/Meals Per Drem $ 221 00 TOTAL FEE S
3 Lodging/Nicals Per Diem $ 4,420
Nfilezkge(4xS565f1Cikp) S 2,?60
Car Rental S 800
4 Nlfleaq4e($565arip) S 565.00
Lodging/Meals Per Diem S M 00
6 Mileage(S56vrnp)x 2 S 1,t3000
Lodging/Meals Per Dieni x 2 S 44200
Mrse S 29300
Total Expenses S W,M
Page 6 of 6
EXHIBIT A AMERICAN D
SCOPE OF SERVICES INFRASTRUCTURE
DEVELOPMENT,INC,.
Pavement Rehabilitation
Faraldo Circle
Key West International Airport
Scope of Services
American Infrastructure Development, Inc. (AID) will provide Professional Services to JACOBS
for the construction phase of the rehabilitation of the asphalt pavement along Faraldo Circle at
Key West International Airport (EYW).
CONSTRUCTION SUPPORT SERVICES
h Prepare for and attend Pre-Construction conference.
h Prepare Construction Management Plan
x Coordinate on the preparation of a scope of work for Q/A Services
k Review all shop drawings submitted by the contractors and all materials used in the
construction of the project.
x Respond to RFI's and prepare field sketches as necessary.
x Issue Field Directives and Exhibits as necessary
x Attend site visits and project related meetings. Assume one (1) site visit throughout the
course of the construction project.
x Coordinate with Jacob's RPR during construction
x Review close out documentation.
k Edit electronic drawing files to produce as-built drawings from marked drawings provided
by the Contractor and EYW.
x Review and approve estimates submitted by the Contractor for progress/final payments,
These services will be provided on a lump sum basis.
PROJECT SCHEDULE
The tentative complete project schedule is as follows:
Item Duration Calendar Days)
Pre-Construction Meeting/Mobilization 30
Construction 15
Punch List— Closeout 30
Exhibit A 6/17/13
Pavement Rehabilitation of Faraldo Circle Page 1
EXHIBIT PAVEMENT REHABILITATION
FEE BREAKDOWN FERAmooRCLE ~—
KEY WEST INTERNATIONAL AIRPORT
Project Project Senior Senior Technician Clerical
TASK Principal Manager Engineer Designer Totals
Construction Administration Services
z Coordinate with snw and Jacobs ----'
2 Prepare Construction Management Plan
a Prepare Scope vf Work for o/AServices
4 Prepare for and Attend Pre,Construction cnnf
s Review Shop Drawings/Submittals
s Respond mmn's
r Issue Field Directives and Exhibits
n Assist in Preparing Change Orders
e Coordinate with Jacnu'smpn During Construction
10 Periodic Site Visits(one) 16
zz Weekly Progress Meetings(e|e/Weucnnf)
12 Review Qw Test Results
za Review Periodic Payment Requests
14 Perform Final Inspection/Prepare Punch list
15 Review Closeout Documents
16 Prepare and Submit Record Drawings L 1 ------2 12
Total Labor Hours: *n en '-24--------'
Total Labor Costs: $8,112.00 $14,040.00 $2,232o0 $1,06/.00 $zs/wn.on
Total Expenses: $z'nonon
Total Construction Administration Services: $27'446.00
nmul Labor and Expenses Fees(Lump sum): $27,446.00
8/15/2013 Page IofI
SOUTHtolerra
I DA
June 25, 2013
Jacobs
3300 PGA Boulevard, Suite#780
Palm Beach Gardens, Florida 33410
Attention: Mr. Ryan A. Forney, P.E.
Senior Project Manager
Subject: Proposal for Construction Material Testing and Inspection Services
Key West International Airport(EYW)
Taxiway & Faraldo Circle Rehabilitation
Key West, Florida
TSF Proposal No. 1306-259
Dear Ryan:
TIERRA SOUTH FLORIDA (TSF), Inc. is pleased to submit the proposal for providing
construction material testing and inspection services for the above referenced project in Key
West, Florida.
Our proposal is based on information provided to this office. We understand that the project in
general consists of rehabilitation of Taxiway EYW and Faraldo Circle, including milling,
bituminous overlay, sing structure, sidewalks and curb. . The following scope of services will
be required at this project:
• Inspection of asphalt plant supplier prior to starting construction;
• Density tests (using nuclear density methods) on existing base material, along with
representative Proctor test;
• Provide Building Inspector to observe structure foundation bottoms
• Provide senior engineering technician for concrete sampling and testing
• Provide engineering technician for concrete cylinder pick-up
• Provide senior engineering technician to assist with asphalt plant inspections and testing
during production;
TSF will provide experienced technical personnel to perform the necessary testing and inspection
services in accordance with the project specifications. We propose to accomplish the scope of our
services on a lump sum basis in accordance with the attached rate schedule. TSF's fees will be
determined by the actual amount of technical time expended for this project and the amount of
laboratory testing performed.
76 I S":`: 1"Aiu<w y,Su,rrr 10 . Wi,,5j,PALm BEA.Cii.., 1FL(D: :IDA.3,3411
Key West International Airport
Taxiway EYW-Faraldo Circle-Rehabilitation
TSF Proposal No. 1306-259
TSF's laboratory and personnel fully comply with the standards of ASTM, ACI, AASHTO,
AISC, AWS and FAA standards. Our laboratory maintains CMEC and FDOT certification and
is staffed by experienced and certified field and laboratory personnel. In addition, we are
currently providing similar services in vicinity airports and are very familiar with the general site
conditions as well as the local construction practices.
ESTIMATED COST
We proposed to accomplish the above services on a rate schedule basis using the attached rates
with a not to exceed amount of$15,033.
We appreciate the opportunity to offer our services for your project. Should you have any
questions or need additional information, do not hesitate to contact me at(561) 687-8536.
Respectfully submitted,
TIER SOUTH FLORIDA, INC.
k
Mama I mar Vedula, P.E.
Principal Engineer
Attachments: Unit Fee Schedule
Key West International Airport
Taxiway EYW-Faraldo Circle-Rehabilitation
TSF Proposal No. 1306-259
Fees Breakdown for
Construction Materials Testing Services
I Laboratory Testing Services
Moisture-Density(Modified Proctor Test), 1 test @$105.00/each $ 105.00
SUBTOTAL: $ 105.00
II Construction Services-Soil& Concrete Testing
Nuclear Density Tests,40 hours @$65.00/each $2,600.00
Concrete Testing,40 hours @$65.00/hour $ 2,600.00
Concrete Cylinder pick-up, 18 @$55.00/hour $ 990.00
SUBTOTAL: $6,190.00
III Construction Services Asphalt Inspection/Testing/Professional Services
Building Inspector, 12 hours @$65.00/hour $ 780.00
Asphalt Plant Facility Inspection, 8 hours @$86.00/hour $ 688.00
Asphalt Plant Inspection-During production, 70 hours @$86.00/hour $ 6,020.00
Senior Engineer, RE, 10 hours @$125.00/hour $ 1,250.00
SUBTOTAL: $8,738.00
TOTAL CONSTRUCTION MATERIALS TESTING SERVICES: $15,033.00
ILLERS° EL E`CTRI , Z E'-AWINEERING, INC
June 12, 2013
Mr. Ryan A. Forney, AIA
JACOBS
3300 PGA Boulevard, Suite 780
Palm Beach Gardens,Florida 33410
Subject: Electrical Construction Services Fee Proposal for the Monroe County -
Key West International Airport(Airport) Faraldo Circle Roadway Lighted
Sign Electrical System Design.
Dear Ryan:
Hillers Electrical Engineering, Inc. (HEE) is pleased to provide JACOBS (JB) an
electrical design services fee proposal for the Airport Roadway Lighted Sign Electrical
System. Scope based on JACOBS provided information.
The following items are included in our design phase scope:
• Does not include Notice to Proceed meeting.
• Includes Shop Submittal Reviews and Approvals.
• Includes RFI- Responses.
• Does not include review of change orders.
• Includes - (1)periodic site observation visit.
• Includes 1- final acceptance testing & inspection.
• Does not include "Record drawings"per Contractors Red Line mark-ups.
Our proposed lump-sum fee for electrical construction services is: $ 2,000.
Sincerely,
Thomas Doran,Vice--President
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