1st Change Order 06/29/2022 w BOARD OF COUNTY COMMISSIONERS
County of' Monroe Mayor David Rice,District 4
The Florida Keys � � � Mayor Pro Tem Craig Cates,District 1
G Michelle Coldiron,District 2
James K.Scholl,District 3
Holly Merrill Raschein,District 5
Memorandum
DATE: 06/28/2022
TO: BOCC
, p Kevin G.Wilson, P.E.
FROM: Kevin G. Wilson, P.E.
2022.06.28 16:09:16 -04 00
SUBJECT: Proposed Change Order to be Approved
Attached is proposed Change Order#1 Key Largo Park Playground project. This change order increases
the final contract sum by$32,251.17. The substantial completion date is unchanged.
Monroe County Ordinance 027-1998 and subsequent amendments provide authority for the
Administrator to approve change orders within specified limits after providing Board of County
Commissioners with at least 24 hours to review them and pose any questions or objections that they
may have.
It is the Administrator's intent to approve the attached change order under that authority on
Wednesday,June 29, 2022.
MONIROE C01,3NTY ] RKSAND 1�3EACHES
CONnIRACT CHANC'M ORDER
PROJECI 11 111 IE::
Key Largo IPark I:Naygiii--ound QI--lAINGE 0111YER NO'. 01
INI 1"1A raq �IDA 1"E: 0612.712022
CON 1"RAar 113XIIFE: 02/2712022
ii o cam rm. c raiR,-
Garne 1"Ime/1)ornfinica Recreation Products, Illmmc.
632 Floiii1da Ceintral Parkway
I ongwood, IF:11-32750
..If Contract lis dhanged as foflow&:
1 he odgfiiall (QfA!!2t[P..qt&jm)(Guaranteed Maxiimiuirn Price) .... ... $399,47371
Net charige Iby previously aiuflhor1zed Chainge Orders. ....................... $0.00
Fhe Q p rLx,.,t SL DJL jrpj(Guaran teed Maxirn u rn Price) p r1or to th is Change order was..... $399,47171
(Guarain teed Maxiii,inum Fldce)Will Ibe(M.cireased)(decreased)
...............................
(u.,mdl-nainged) I,.)y this CIhange Order— ... $32,25 1.17
"rhe inew(Qp.o.lLa(,,t,3t.im)(Gk,jaiiMaint�eed Maximum IPrice)incftiding ti-iis Chainge order lis, $431,724.88
11 he Contract1 irrie wili be(uncreased)(decr(.,ased)(gLic Lhanqed) I,,)y............................ 0 days
Fhe dat(-.:111 of Si.ibstanfial CoimpVefion as of the date of this Change Order is N/A
Deh,-.dlled descripton of chainge card and justification-
7"his chgarEm.Eder h; hg_fprks pn�LBP�,Lchgs Director after Leceivh7(Lfee-(J4Lxk frcm
rear ents
�essi�Lc ��.regat.,�edsf�ade qan�(t.�jnot�,�pr sW y
-Unis chmaing.e order is a 26 ft. L x 13 ft, W shade over the j�nc uded ir�?
.15 to 12 age ( q I.L ft, W
shade over the lotswino L— _katiflim. am,Y1Q,#j swing aqd adult1tof swLir coLnbjr�F,tionswing. yn
additional stand-alone, CNAHW
bzV.frame and tot
ordeu �s rand
�_8.1 QY.of
Not valid urstil s! ned 1, r Owner Arct i ent Jfug g2gR!;j!?MA iLid Contractor
ARCHITECT:
I)ate
CON']RAurai::�:
G e Re(;lEmboin Products, fric
Date
DEPARTMENT DIRECTOR: 6/28/22
?w—1r 1'.)ate
P" Kevin G.Wilson,P.E.
COUN I'VASS�STAN"T"ADMUS T'RA"T"OR: 2022.07.03 16:04:38-04'00'
FZornain Gastesi -�Date
Kevin ffllsoin
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This change order is requested by the Parks and Beaches Director after
receiving feedback from residents expressing a desire for increased shade and another swing for the
new playground.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No ❑
If no, explanation of why: Not Applicable.
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No ❑
Explain: Not Applicable.
���� GameTime 06/14/2022
�'Mei
c/o Dominica Recreation Products, Inc. Quote#
M! P.O. Box 520700 103390-02-02 693 Longwood, FL 32752-0700
( `COra� 800-432-0162'407-331-0101
Fax:407-331-4720
www.Ili'mlllayd urlllm.coom
Key Largo Community Park - Swing Shade
Monroe County Ship to Zip 33037
Attn:John Allen
500 Saint Croix Place
Key Largo, FL 33037
Phone:786-847-3358
allen-john@monroecounty-fl.gov
IIIIIIIIII�I III IIII I m °u''m' ulll I I III I�I IIIIII III IIII I III IIII II In@I I�I�IIIIIII IIIIII III I
1 RH261613 GT-Shade-Rectangle Hip Shade 26'x 16'x 13'entry- $7,645.00 $7,645.00
Shade for 5-12 swing area
1 Sealed 5-Star Plus-Signed/Sealed FBC 2020 7th Ed Building Code Drawings $1,025.00 $1,025.00
1 INSTALL 5-Star Plus-Freestanding Shade Installation-Shade Framing- $5,650.00 $5,650.00
Shade Structure installation-Performed by a Certified Installer, includes meeting and unloading
delivery truck and signed completion forms.
4 SF2 5-Star Plus-Shade Footer Size 2(each)-Medium $390.00 $1,560.00
1 Crane 5-Star Plus-Lull Forklift(Crane)-For Shade Installation- $1,400.00 $1,400.00
Per Day Rental-Owner to provide access to site for lull, installer not responsible for damage to
grass,sod,sidewalk or anything on accessible route to site.
1 RH181413 GT-Shade-Rectangle Hip Shade 18'x 14'x 13'entry- $4,675.00 $4,675.00
Shade for Tree Swing Area
1 Sealed 5-Star Plus-Signed/Sealed FBC 2020 7th Ed Building Code Drawings $1,025.00 $1,025.00
1 INSTALL 5-Star Plus-Freestanding Shade Installation-Shade Framing- $3,495.00 $3,495.00
Shade Structure installation-Performed by a Certified Installer, includes meeting and unloading
delivery truck and signed completion forms.
4 SF2 5-Star Plus-Shade Footer Size 2(each)-Medium $390.00 $1,560.00
Sub Total $28,035.00
Discount ($369.60)
Material Surcharge $1,548.82
Freight $1,949.80
This quote was prepared by Gina Wilson,Vice President/Senior Project Manager.
For questions or to order please call-800-432-0162 ext. 101 ginawCa)ggmetime.com
All pricing in accordance with Omnia Partners 1 U.S.Communities Contract#2017001134.
All terms in the Omnia Partners/U.S. Communities Contract take precedence over terms shown below.
For more information on the Omnia Partners/U.S. Communities contract please visit Omnia Partners Public Sector GameTime
Permits are not included in cost,unless specifically listed in pricing. If permits are required Signed/Sealed drawings are needed and are also
not included unless specifically listed in pricing.Any costs for muncipal permits, paid by installer,will be charged back to the owner.Adding permits
to any job will increase the length of completion,expect total time to be about 150 days,after receipt of Site Plan from owner/customer(this is not
due to manufacturing but rather the permit process at the muncipality level). It is expected that the owner will provide approved site plans of the
area for the permit office,and will help and assist in the securing of all required approvals before assembly of equipment can begin. Installer cannot
provide site plans. The permit process can not begin until appropriate and current site plans are provided by owner. If there are no current
surveys or site plans available,the owner may be required to obtain a new survey for the permit. This is the responsibility of the owner to obtain. If
additional permitting requirements are needed during the process,those will be added and billed accordingly, i.e.soil density test,formed footers,
etc.
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Page 1 of 3
���� GameTime 06/14/2022
�'Mei
c/o Dominica Recreation Products, Inc. Quote#
M! P.O. Box 520700 103390-02-02 693 Longwood, FL 32752-0700
800-432-0162'407-331-0101
Fax:407-331-4720
www.Ilimlllaydirlllm.coim
Key Largo Community Park - Swing Shade
Payment Terms:Governmental Purchase Order.
Purchases in excess of$1,000.00 to be supported by your written purchase order made out to GameTime.
Net 30 days subject to approval by GameTime Credit Manager.A completed Credit Application and Bank Reference Authorization, must be
received with the order.The decision on credit is the sole discretion of GameTime/PlayCore.A 1.5%per month finance charge will be imposed on
all past due accounts.
Multiple Invoices: Invoices will be generated upon services rendered. When equipment ships it will be invoiced seperately from installation and/or
other services. Terms are Net 30 for each individual invoice.
This Quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions.Our quotation is
based on shipment of all items at one time to a single destination,unless noted,and changes are subject to price adjustment.
Pricing: Firm for 60 days from date of quotation.
Shipment: F.O.B.factory,order shall ship within 60 days after GameTime's receipt and acceptance of your purchase order,color selections,
approved submittals,and receipt of payment.
Taxes:State and local taxes will be added at time of invoicing, if not already included, unless a tax exempt certificate is provided at the time of order
entry.
Exclusions: Unless specifically discussed,this quotation excludes all sitework and landscaping; removal of existing equipment;acceptance of
equipment and off-loading;storage of goods prior to installation;security of equipment(on site and at night);equipment assembly and installation;
safety surfacing; borders;drainage;signed/sealed drawings;or permits.
Installation Terms: Shall be by a Certified Installer.The installer is an indepedent installer and not part of PlayCore, GameTime,nor Dominica
Recreation Products. If playground equipment, installer will be NPSI and Factory Trained and Certified. Unless otherwise noted,installation is
based on a standard installation consistent with GameTime installation sheets and in suitable soil with a sub-base that will allow proper playground
installation. Drainage is not part of our scope of work unless otherwise noted. Customer shall be responsible for scheduling and coordination with
the installer. Site should be level and allow for unrestricted access of trucks and machinery. Customer shall also provide a staging and
construction area. Installer not responsible for sod replacement or damage to access path and staging area. Customer shall be responsible for
unknown conditions such as buried utilities,tree stumps, rock,or any concealed materials or conditions that may result in additional labor or
material costs. Customer will be billed hourly or per job directly by the installer for any additional costs that were not previously included.
SHADE TERMS:
• Winds greater than 90 mph, require the removal of the shade fabric to prevent damage.
• Quote does not include any provisions for lighting protection.
• Lead time for Shade is about 6 weeks AFTER approval of permits(if required).
• Installer not responsible for site conditions. For Large Shades holes may be upwards of 8'deep or wide, if additional drilling or digging is
needed due to rock,coral, utilities,or other unknown items;additional charges may be applied to order.
• Standard installation requires access for large machinery, possibly including a crane,and a staging area. Installer not responsible for sod
damage or sidewalk repair on access path and staging area, unless otherwise noted.
• Standard installation is for earth formed footers. Soil testing is not included.
ORDER INFORMATION
Bill To: Ship To:
Contact: Contact:
Address: Address:
Address: Address:
City, State,Zip: City, State,Zip:
TeI: Fax: TeI: Fax:
SALES TAX EXEMPTION CERTIFICATE#: (PLEASE PROVIDE A COPY OF CERTIFICATE)
ade/ai!%�NIIJM{ rnw
Page 2 of 3
���� GameTime 06/14/2022
�'Mei
c/o Dominica Recreation Products, Inc. Quote#
M! P.O. Box 520700 103390-02-02 693 Longwood, FL 32752-0700
( `OOra� 800-432-0162'407-331-0101
Fax:407-331-4720
www.Ilimlllaydirlllm.coim
Key Largo Community Park - Swing Shade
Acceptance of quotation:
Accepted By(printed): P.O. No:
Signature: Date:
Title: Phone:
E-Mail: Purchase Amount: $31,164.02
/ai!%�NIIJM{ I
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Page 3 of 3
���� GameTime 06/27/2022
�'Mei
c/o Dominica Recreation Products, Inc. Quote#
M! P.O. Box 520700 103390-03-01 693 Longwood, FL 32752-0700
( r `COra� � 800-432-0162'407-331-0101
Fax:407-331-4720
www.Ili'mlllayd irlllm.coom
Key Largo Community Park - Swing Bay Change
Monroe County Ship to Zip 33037
Attn:John Allen
500 Saint Croix Place
Key Largo, FL 33037
Phone:786-847-3358
allen-john@monroecounty-fl.gov
ICI ��� � ili :, i •^ IIU c.•m "mi w i mc. a w i
Iluuui I Ilul i i ul ill luu ill i l ilhl u�il lul ul ilnl@i l�l�uluul uuu u�i l
1 CO GameTime-Add in Single Bay PT Swing with one Tot Seat- $1,087.15 $1,087.15
Delete overhead ladder.
Expand PIP&Sub base
Sub Total $1,087.15
1111
Comments
County to rernove trees as needed.
This quote was prepared by Gina Wilson,Vice President/Senior Project Manager.
For questions or to order please call-800-432-0162 ext. 101 ginawCa)ggmetime.com
Payment Terms:Governmental Purchase Order.
Purchases in excess of$1,000.00 to be supported by your written purchase order made out to GameTime.
Net 30 days subject to approval by GameTime Credit Manager.A completed Credit Application and Bank Reference Authorization, must be
received with the order.The decision on credit is the sole discretion of GameTime/PlayCore.A 1.5%per month finance charge will be imposed on
all past due accounts.
Multiple Invoices: Invoices will be generated upon services rendered. When equipment ships it will be invoiced seperately from installation and/or
other services. Terms are Net 30 for each individual invoice.
This Quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions.Our quotation is
based on shipment of all items at one time to a single destination,unless noted,and changes are subject to price adjustment.
Pricing: Firm for 60 days from date of quotation.
Shipment: F.O.B.factory,order shall ship within 60 days after GameTime's receipt and acceptance of your purchase order,color selections,
approved submittals,and receipt of payment.
Taxes:State and local taxes will be added at time of invoicing, if not already included, unless a tax exempt certificate is provided at the time of order
entry.
Exclusions: Unless specifically discussed,this quotation excludes all sitework and landscaping; removal of existing equipment;acceptance of
equipment and off-loading;storage of goods prior to installation;security of equipment(on site and at night);equipment assembly and installation;
safety surfacing; borders;drainage;signed/sealed drawings;or permits.
Installation Terms: Shall be by a Certified Installer.The installer is an indepedent installer and not part of PlayCore, GameTime,nor Dominica
Recreation Products. If playground equipment, installer will be NPSI and Factory Trained and Certified. Unless otherwise noted,installation is
based on a standard installation consistent with GameTime installation sheets and in suitable soil with a sub-base that will allow proper playground
installation. Drainage is not part of our scope of work unless otherwise noted. Customer shall be responsible for scheduling and coordination with
the installer. Site should be level and allow for unrestricted access of trucks and machinery. Customer shall also provide a staging and
construction area. Installer not responsible for sod replacement or damage to access path and staging area. Customer shall be responsible for
unknown conditions such as buried utilities,tree stumps, rock,or any concealed materials or conditions that may result in additional labor or
material costs. Customer will be billed hourly or per job directly by the installer for any additional costs that were not previously included.
0,MNIA
W 11 Vk'M 4A m'.4Y 4'
Page 1 of 2 mars
���� GameTime 06/27/2022
�'Mei
c/o Dominica Recreation Products, Inc. Quote#
M! P.O. Box 520700 103390-03-01 693 Longwood, FL 32752-0700
( `COra� 800-432-0162'407-331-0101
Fax:407-331-4720
www.Ilimlllaydirlllm.coim
Key Largo Community Park - Swing Bay Change
ORDER INFORMATION
Bill To: Ship To:
Contact: Contact:
Address: Address:
Address: Address:
City, State,Zip: City, State,Zip:
Tel: Fax: Tel: Fax:
SALES TAX EXEMPTION CERTIFICATE#: (PLEASE PROVIDE A COPY OF CERTIFICATE)
Acceptance of quotation:
Accepted By(printed): P.O. No:
Signature: Date:
Title: Phone:
E-Mail: Purchase Amount: $1,087.15
0' I ,
Page 2 of 2 mars