01. 06/27/2022 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT D.5
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with. oubletree rand Key Contract#
• I;
Key West - S-002083 Effective Date: 09r<27/2022
Expiration Date: os,<2 022
Contract Purpose/Description:
Facilltylsile and services for iotiver KeysfKey West 2022 Employee Health ilkWellnass Fair,
. w ,..,,
Event established and recognized,by the County's Wellness Program Resolution., "
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: ;sryan Cook aa�a' Em to ee Services1Sto 1 a
(Name) (Ext.) (Department/Stop#)
CC
Total Dollar Value of Contract: $ Current Year Portion: $
(must be less than$50,000) . 2903,60 (if multiyear agreement then 2903,60
requires BOCC approval,unless the
tot'Ed cumulatiV dkmount is less than
$5o.000 001
Budgeted?Yesn No ❑
Grant: $N/A County Match: $
Fund/Cost Center/Spend Category: 502-08005-SC 00368
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g.maintenance,utilities,janitorial,salaries,etc.)
IInsurance Required: YES ❑ NO W
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date In
Department Head Yes❑ No❑X Bryan Cook OW... 22, 4W
County Attorney Yes❑No[8] .®
Risk Management Yes❑ No0 �-
DOMY GWW W JO-au-
John Quinn . n.06.z313;01;30
O.M.B./Purchasing Yes❑ No®
Comments:
Revised BOCC 1/21/2022
Page 85 of 106
Doubletree Grand Key - Key West SEO#;107
3990 4!) S.Roosevelt Blvd.,Key West.FL 33040 Page'of 1
Phone:305-293-1818 Dale Pnnted.6131=,022
Banquet Event Order Group Cate ring
iti !ti)tt�lt
Post As: Monroe County Employee Health&Wellness Fair Event Date: Tuesday, September 27,2022
Account: Monroe Cc unty Board of County Commissioners Contact: Natalie Maddox
Address: Key West, Phone: 305-29241448
Email: maddox-natalie@monroecounly-fl,gov
Onsite Contact: Vivian Horvath
Onsite Phone; (305)307-3763
Catering Manager: VictoriaPetzold
Phone: (305)307-3754
Email; victo6a.petzold2@hilion.com
Event7ime Eve-itNane Room Setup Agr Gtd Set Rental
7:30 AM- 5:00 PM EmployeeCompany Wellness Tortuga Ballroom Exhibition-Booths 250 250 $5000
Check
Menu Setup
Meeting i Tortuga 3allroom 1 7:30 AM -5:00 PM Meeting I Tortuga Ballroom 17.30 AM -5:00 PM
250 Whole Assorted Frt.it Apples, Bananas, Oranges EfC 1 Custom Setup
-@ $ 3.00 per item 10 Tables setup classroom style for employees
25C Granola Bar 16 tables set up classroom style for benders
@ 3 3.00 per item
1 banquet round setup in the center of the room with Food 8
Beverage Beverage
Meeting i Tortuga 3allroom 1 7:30 AM -5:00 PM Audio Visual
2 Water Dispenser Station Water Dispenser Station with cups Meeting Tortuga Ballroom i 7:30 AM -5:00 PM
@$.00 per item
2 Gourmet Blended Regular & Decaf Coffees 1 Screen &Projector
1 gal of reg.ilar coffee
@ $250.00 per day
1 gal of decaf coffee @$40.00 per item
1 Mcrophone
@ $50.00 per day
Miscellaneous
Function Space rental charges we sub'eet to a mandatory 22%administrative fee,o1 which 16.5%Ise gratuity that isdistri bu led to the Holel'sservers
and,as appropriate,olherstaff„,End the remaining 5.5%isan administrative chargerelained(and notdistributedasa tip o rgratuityto the Hotels
employees)bythe Hotel.If Group orits-atlendeeswish to provide an additional tip to the Holei'sstaff,Group and iis attendees should feelfree to do s;.
The mandatory administrative feewill to posted to Group's Master Account
Approved as to form and legal suffidency;
Monroe County Attorney's Office
p°
.. • m" 06.27.2022
MOT za u1.onze Sig ure Date u e erifaffil Key-KeyWe-ifpprova ae
'
BEOM107
Page 4,of 1
Date Printed'6r312022
Doubletree Grand Key - Key West BEO1Check N: 107
3990 S.Roosevelt Blvd.,Key West,FL 33040 Page 1 of 1
Phone: 305-293-1 BI8 Date Printed-6131s022
Estimate of Charges
h, Hiltons
Post As: Monroe County Employee Health&Wellness Fair Event Date: Tuesday,September 27,2022
Account: Monroe Ccunly Board of County Commissioners Contact: Natal eMaddox
Address: Key West, Phone: 305-292-4448
Email: maddox-natalie@monroecounty-fl.gov
Onsite Contact: Vivian Horvath
Onsite Phone: (305)307-3763
Catering Manager: Victoria Petzold
Booked By: Victoria Petzold
EvenlTlme Event Name Room Agr Gtd
7:30 AM-5:00 PM Em ployee Corn pany Wellness Check Tortuga Ballroom 250 25(
Food
Quantlty Item Price Amount
250 1 Whole Frujt $3.00 $75C 00
250 Granol a Bar $3.00 $75C 00
Subtotal: $1,50(.00
Service Charge 22%: $33c 00
Food Total; $1,83(.00
Bev era-Ay.
Quantity Item Price Amount
2 Water Dispenser Station S.00 $ 00
2 Gourmet BlendellRegular&DecafCoffees $40.00 Sac 00
Subtotal: $8C.00
Service Charge 22%: S 17 60
Beverage Total: $9i.60
Audio Visual
Quantity Item Price Amount
1 Screen&Projector $250.00 $25C 00
1 Microphone $50,.00 $5C 00
Subtotal: $30C 00
Service Charge 22%: $6E 00
Audio Visual Total: $36E DO
Function Room Rental
Quantity Item Price Amount
1 Tortuga Ballroon $500.00 $50C 00
Subtotal: $50C 00
Service Charge 22%: $11c 00
Function Room Rental Total: $61C 00
Check Subtotal $2,38C 00
Total Service Charges 22% $52c 60
Total Taxes S 00
Check Grand Total $2,80z- 60
Deposit Paid $ 00
Balance Due S21902. 60
Function Space rental charges are su*ject to a mandatory o administrative fee,of which 16.5%isa graluily that isdistrib used to the Hote'sseners
and,as appropriale,other staf,and the remaining 5.5%is an administrative charge retained(and not distributed asa slip or gratuity to the Hotr31's
employess)bythe Hotel.If Group oritsattendeeswish to provide an additional tipto the Hotel'sstaff.Group and itsattendeesshould feell free to do so,
The mandatory administrative feewill oe posted to Group'sMasterAccount. Approved as to form and legal sufficiency:
Monroe County Attorney's Office
r c 06.27.2022
OrganizationAuthorized Signati Dn Data ROW.6r.202a
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