2. 07/06/2022 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT D.5
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Baker's Cay - -004203 ' Contract#
KHP-IV Key Largo Effective Date: 09/28/2022
Expiration Date: 09/28/2022
Contract Purpose/Description:
Facility/site and services for Lower Key%/Key West 2022 Employee Health&Wellness Fair.
Event established and recognized by the County's Wellness Program Resolution,
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Bryan Cook 4458 Employee Services/Stop#1
(Name) (Ext.) (Department/Stop #)
Total Dollar Value of Contract: $ Current Year Portion: $
(must be less than$50,000) $8,,1,25,00 (If multiyear agreement then $ 311,25.00
requires BOCC approval,unless the
gos�fl cuwuk e�m,auw i� dns dw.i
")'50 I h9'0
Budgeted? Yes❑■ No ❑
Grant: $N/A County Match: $
Fund/Cost Center/Spend Category: 502-08005-SC 00368
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial,salaries,etc.)
IInsurance Required: YES ❑ NO ❑m
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date In
Department Head Yes❑No❑X �a[s Bryan Cook Digitally202signed 227 Bryan Cook
'2022.06 27 14 36'31-04'00'
County Attorney Yes❑ No❑X C .rr
-..`
Risk Management Yes❑No0
Digitally signed by Jahn Quinn
John
O.M.B./Purchasing Yes❑ ❑X Quinnu No Date:2022.06.3010:14:02
04'00'
Comments:
Revised BOCC 1/21/2022
„m,�; 8 d d� 11 0 6
BAKER'S CAY
RESORT
NOT LA0Y0
Agreement between Baker's Cay Resort and Monroe County Board of County Commissioners
Monroe County Board of County Commissioners Baker's Cay Resort
Natalie Maddox Anna Patterson
Employee Benefits Administrator Director of Event Sales
maddox-natalie@monroecounty-fl.gov apatterson@bakerscay.com
1100 Simonton Street 97000 Overseas Highway
Suite 2-268 Key Largo, FL 33037
Key West, FL 33040
Phone: (305)292-4448 Phone: (305)852-5553
Fax: Fax: (305)852-3530
Friday,May 20,2022
RE: Monroe County Employee Health and Wellness Fair
This Agreement between Monroe County Board of County Commissioners("Group")and Baker's Cay Resort("Hotel")is effective as of
the date it is signed by Hotel("Agreement Date").
Hotel agrees to hold the function space listed in this Agreement on a tentative basis until Thursday, Jun 30, 2022. If this Agreement is
not signed by both Group and Hotel, and Hotel does not receive Group's initial deposit, by Thursday, June 30, 2022. Hotel will release
the room block and function space. If an alternate request is received before Thursday,June 30,2022, Hotel will notify Group and Group
will have three(3)business days from Hotel's notification to sign and return this Agreement and pay Group's initial deposit.
Event Dates: Wednesday, September 28, 2022-Thursday, September 29,2022
Function Space ISchedule of Events: Based on the requirements outlined by Group, Hotel has reserved and Group agrees to use and
pay for the function space as set forth below:
Date Time Event Class Room Setup Attendance Rental
Wed,09/28/2022 5:00 PM-9:00 AM Setup Baker Ballroom Special Setup _ 10 -
LNext Da Instructions
Thu,09/29/2022 9:00 AM—5:00 PM Break Baker Ballroom Existing Set U 110
Thu,09/29/2022 9:00 AM-5:00 PM Exhibition/Trade Baker Ballroom Special Setup 110 $1,500.00
Show I Instructions
Taxes and Adjminlstrative Char es: All Rates, resort fees and other fees, function space rental fees„food and beverage charges,and
charges for audio-visual and other services are subject to applicable taxes (currently 7.5%) in effect on the date(s) of the event and
subject to change without notice. Prior to the application of any taxes, all function space rental fees, food and beverage charges, and
charges for audio-visual and other services will be subject to a 25%administrative charge. Please note that the administrative charge is
not a gratuity or tip and,accordingly, is subject to all applicable taxes. A portion of this charge(currently%of food&beverage sales)will
be distributed directly to food&beverage staff as additional compensation for their services,while the remainder will be applied to costs
and/or expenses other than employee wages..
*Group is Tax Exempt.25%Administrative fee will still apply.See Tax Exempt Form.
Assignment of Function Spa e: Hotel will provide Group with function space in accordance with the schedule of events, based on the
contracted number of people attending the event.. Hotel may make reasonable substitutes to function space by notifying Group.
Ban uet Event+OMrders;: Hotel will provide Group with Banquet Event Orders("BEOs")that specify and confirm the specific details and
terms and conditions for each event, including number of attendees, final menu selections, pricing, room set up and d6cor. Banquet
Event Orders will serve as a part of this Agreement. If Group does not notify Hotel in writing of any changes to the Banquet Event Orders
by the date requested by Hotel, Group agrees that the Banquet Event Orders will be considered accepted by Group as correct and Group
will be billed accordingly.
Group Initials Hotel Initials
Roman Digitally signed by Roman yr t7
Page 1 of 4 Gastesi
Doc ID: 20220617131629392 Gastesi Date:2022.07.06 E-Signed
Sertifi Electronic Signature 14:40:35-04'00'
Monroe County Board of County Commissioners
Monroe County Employee Health and Wellness Fair
09/28/2022-09/29/2022
Food&Beverage., Due to licensing requirements and for quality control, all food and beverages, including alcoholic beverages, served
at Hotel must be supplied, prepared and served by Hotel. Menu prices will be confirmed on Banquet Event Orders(BEOs). All food and
beverage prices are subject to taxes and administrative charges as set forth in the Taxes and Administrative Charges section of this
Agreement..
Minimum Revenue: This Agreement will generate revenue for Hotel from a variety of sources, including guest rooms, food&beverage,
and function space rental. The minimum revenue anticipated by Hotel under this Agreement(excluding taxes and administrative charges)
is:
Estimated Other Revenue: 1,500.00
Total Minimum Revenue: 1,600.00
If Group does not fulfill all of its commitments or cancels this Agreement, Group agrees that Hotel will suffer damages because Hotel will
have lost the opportunity to offer the function space,food&beverage, and other services to other groups, and Hotel will incur additional
costs in attempting to resell function space and services that were already sold to Group. Group and Hotel agree that because the exact
amount of such damages would be difficult to determine,the liquidated damages clauses agreed upon by the parties and set forth in this
Agreement are a reasonable estimate of Hotel's damages and do not constitute a penalty of any kind.
If Group does not fulfill its Minimum Food & Beverage Revenue Commitment, Group will pay Hotel, as reasonable liquidated damages
and not as a penalty,the difference between its Minimum Food &Beverage Revenue Commitment and Group's actual food &beverage
revenue(plus all applicable taxes),
Cancellation: If Group cancels this Agreement,Group will provide written notice to Hotel, accompanied(except in the case of a Force
Majeure Event as defined below)by payment of a percentage of the Total Minimum Revenue for the event(plus all applicable taxes),
as follows:
From the Agreement Date to(61)days prior to 09/28/202Z 50%of Total Minimum Revenue= 375.00
From (60)days to(31)days prior to 09/28/2022: 75%of Total Minimum Revenue= 1,125.00
From (30)days or less prior to 09/28/2022: 100%of Total Minimum Revenue= 1 500.00
i
The parties agree that the amounts included in this Cancellation clause are reasonable estimates of the damages that would be incurred
by Hotel, and are not penalties, and factor in Hotel's ability to mitigate its damages through resale.
Payment and De oslt_Schedule: Group's event is not considered definite unless, by 06/302022, (a)Hotel receives the non-refundable
initial deposit specified below, and (b)Group establishes an approved method of payment with Hotel..
1. Direct Billing: If Group wishes to establish credit with Hotel for the purpose of direct billing Group's account through the use of
a Master Account for the event, Group agrees that Hotel may review Group's credit history with any available credit reporting
services and will attempt to confirm Group's credit based on such sources. Group must complete Hotel's credit application and
provide a minimum of two Hotel References, Payment of Direct Billing: If Hotel approves Group's request for direct billing,
Group agrees to pay each Hotel invoice in full within 30 days from the invoice date. For any charges that remain unpaid after
30 days from the date of the invoice,a late payment charge equal to the lesser of 1 ''/:%per month,or the highest rate permitted
bylaw,will be applied on the remaining balance until paid in full. Hotel requests that Group review Group's Master Account with
the Hotel Accounting Department prior to departure.
2. Credit Card Payment: A valid credit card authorization form may be submitted in lieu of Direct Billing.This card will be charged
for all deposits and for the final estimated balance 72 hours prior to arrival if full payment has not already been received. In the
unlikely event the card is declined, another method of payment must be received at that time. Group gives Hotel permission to
charge Group's credit card used for previous deposit(s)or payment(s)to fulfill future contracted deposit and payment obligations
if an alternative method of payment is not received by the contracted due date.
1 Deposit Schedule: Full prepayment of all estimated charges must be made no less than 72 hours prior to arrival. If Hotel does
not receive such prepayment, Hotel shall have the option of releasing Group's space by providing Group with writte lice,and
Group will remain liable for any cancellation and other charges provided in this Agreement.
Group Initials Hotel Initials �
Roman Digitally signed by Roman Yzlu
Gastesi
Page 2 of 4 Gastesi Date:2022.07.06 E-Signed
Doc ID: 20220617131629392 14:40:49-04'00'
Sertifi Electronic Signature
Monroe County Board of County Commissioners
Monroe County Employee Health and Wellness Fair
09/28/2022-09/29/2022
•TYPE AMOUNT
Initial Deposit 50%(non-refundable,non-transferable)
50%of food and beverage,site fee and administrative
fee $1,562.50 At contract signing
2nd Deposit 60%of estimated charges $1,562.50 45 da s prior to arrival
Final Estimated Balance To Be Determined 14 days prior to arrival
Use of Event and F_unc_tion_Space: To protect the safety and security of all Hotel guests and property, Group will obtain Hotel's written
approval before using items in the function space that could create excessive noise, noxious odors or hazardous effects(e.g.,loud music,
smoke or fog machines, dry ice, confetti cannons, candles, or incense) and before engaging in any activities outside of the reserved
function space(e.g., registration table). Group will obtain any required Fire Marshall or other safety approvals and permits, and will pay
any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual clean-up Costs.
Security: Hotel does not provide security for and is not responsible for any loss or damage to Group's or its attendees'personal
property. Group will advise its attendees that they are responsible for safekeeping of their personal property. Hotel may reasonably
require Group to retain security personnel in order to safeguard guests or Hotel property. Security personnel must be pre-approved by
Hotel and are not authorized to carry firearms without Hotel's advance written approval.
Ancillary Services: Hotel may provide,or contract with third parties to provide, ancillary services(e.g.,A/V,drayage,florists,and exhibits)
to Group for additional charges. Group may use its own vendors for such services provided that Group's proposed vendors meet minimum
standards established by Hotel, including insurance and indemnification requirements. With respect to audiovisual services, Group will
inform Hotel of its decision to bring its own vendor at least 60 days prior to 09/28/2022, and will sign, and have its audiovisual vendor
sign, an acknowledgement of Hotel's Audiovisual Service Standards at least 45 days prior to 09/28/2022.
Disclosure: Group will be responsible for determining to whom it needs to disclose any terms of this Agreement,including any commission
or rebate that it may receive. Group will disclose to all Group attendees the type and amount of all automatic and mandatory charges
that will be charged to them by Hotel.
Laws gnd Pcrl)cies: Each party will comply with all applicable federal,state and local laws, including the Americans with Disabilities Act
(the"ADA"), and Hotel rules and policies. Group will give Hotel reasonable advance notice about the special needs of any attendees of
which Group is aware. Hotel will provide auxiliary aids and services for use in guest rooms and public areas of the hotel, as required by
the ADA, Group will be responsible for providing auxiliary aids and services required by Group's attendees in the function space or in
connection with any Group events or activities. Upon Group's reasonable request, Hotel will cooperate with Group to provide such
services and auxiliary aids on behalf of Group's attendees. Each party represents and warrants that it is not on the US Department of
the Treasury's Office of Foreign Assets Control (OFAC) List of Specially Designated Nationals and Other Blocked Persons, nor on any
similar restricted party listings.
Privacy: Hotel is committed to complying with obligations applicable to Hotel under applicable privacy and data protection laws, as
further stated in Hotel's privacy policy. Group will obtain all necessary rights and permissions prior to providing any personal data to
Hotel,including all rights and permissions required for Hotel and its affiliates,agents and service providers to use and transfer the personal
data to locations both within and outside the point of collection (including to the United States)in accordance with Hotel's privacy policy
and applicable law. Notwithstanding any other provision, Hotel may use an individual's own personal data to the extent directed by,
consented to or requested by such individual,.
Insurance: Each party will maintain insurance sufficient to cover any claims or liabilities which may reasonably arise out of or relate to
its obligations under this Agreement and will provide evidence of such insurance upon request.
Indemnification: Each party agrees to indemnify, defend and hold the other party harmless from any loss, liability, costs or damages
arising from actual or threatened claims or causes of action to the extent caused by the gross negligence or intentional misconduct of
such party or its officers,directors,employees,agents,contractors,members or attendees,provided thatwith respect to officers,directors,
employees and agents,such individuals are acting within the scope of their employment or agency, as applicable. This section does not
waive any statutory limitations of liability available to either party, including innkeeper's limitation of liability laws, nor does it waive any
defenses a party may have with respect to any claim or cause of action.
No Conge luential Damages: Neither party will be liable for indirect, incidental, special, punitive or consequential damages, including
lost profits and revenues, incurred by either party or any third party,whether in an action in contract or tort,even if advised of the possibility
of such damages. This section will not relieve a party from an obligation to pay liquidated damages as set forth in this Agreement.
Group Initials Hotel Initials
Roman Digitally signed by Roman kM�
Gastesi
Page 3 of 4 Date:2022.07.06 E-Signed
Doc ID: 20220617131629392 Gastesi 14:44:07-04'00'
Sertifi Electronic Signature
Monroe County Board of County Commissioners
Monroe County Employee Health and Wellness Fair
09/28/2022-09/29/2022
Diapp ate_Reeolutfon: The parties will resolve any claim or dispute arising out of or relating to this Agreement through binding arbitration
before one arbitrator conducted under the rules of the American Arbitration Association or JAMS in the state and city in which Hotel is
located. The law of the state in which Hotel is located will be the governing law. The arbitration award will be enforceable in any state or
federal court. In any arbitration or litigation arising out of or relating to this Agreement or the enforcement of any arbitration award, the
prevailing party will be entitled to recover reasonable attorneys'fees and costs, including expert witness and arbitration fees and pre-and
post-judgment interest. Each party will be responsible for reasonable attorneys'fees,costs and interest associated with the other party's
efforts to collect monies owed under this Agreement,whether or not an arbitration or court action is filed.
Force Majeure Events: If acts of God or government authorities,natural disasters,or other unanticipated circumstances beyond a party's
reasonable control make it illegal or impossible to provide the facilities or services for Group's event, the affected party may terminate
this Agreement without liability by providing written notice to the other party.
Notice: Any notice required or permitted by the terms of this Agreement must be in writing. Notice must be sent to the recipient's fax
number or email address set forth on page 1, and will be considered effective as of the date and time of confirmed receipt.
Assignment: Group may not assign or delegate its rights or duties under this Agreement without Hotel's prior written approval.
Severability: If any provision of this Agreement is held to be invalid or unenforceable that provision will be eliminated or limited to the
minimum extent possible, and the remainder of the Agreement will have full force and effect.
Waiver: If either party agrees to waive its right to enforce any term of this Agreement, it does not waive its right to enforce any other
terms of this Agreement.
Survival: Payment, indemnification and other obligations under this Agreement which by their nature should continue beyond expiration
or termination of the Agreement will survive expiration or termination.
Promotion: Hotel must review and approve any advertisements or promotional materials for Group's event that specifically reference
any trademark, trade name, logo or other identifying mark of Hotel.
This Agreement constitutes the entire agreement between the parties, supersedes all other written and oral agreements and
communications between the parties concerning its subject matter, and may not be amended except by a writing signed by Hotel and
Group, The undersigned expressly warrant that they are authorized to sign this Agreement on behalf of the party for which they sign,
ACCEPTED AND AGREED TO:
Monroe County Board of County Commissioners Baker's Cay Resort
Roman Digitally signed by Roman
Gastesi p
B Gastesi Date:2022.07.06 "
y _ __14:45:46-04'00' By
Roman Gastesi Anna Patterson
County Administrator Director of Event Sales
Date Date LV
•I
By r'wlQfield@bakersceyxom
Rhonda Whitfield
Director of Sales and Marketing
Approved as to form and legal sufficiency:
Monroe County Attorney's Office
Date 06/17/2022
V �' Y" NIp4H.tiip0 P AI
q wMu r9 MN iGy r.=115
Pdunry 74YA1691M44'NCn 6M,b NMgS
Group Initials Hotel Initials
Digitally signed by Roman N �pfl�H
Roman Gastesi E-Signed
Page 4 of 4 Gastesi Date:2022.07.06
Doc ID: 20220617131629392 14:46:01-04'00'
Sertiri Electronic Signature
BAKER'S C AY Baker's Cay Resort BEO/Check#: 16090
97000 Overseas Highway,Key Largo,FL 33037 Page 1 of 1
RESORT Phone:(305)852-5553 Date Printed:6/08/2022
ENT LAR90
Estimate of Charges
Post As: Maonroe County Employe. ...e Wellness
Event Date:
e Health and Wellness ir Wednesday,September 28,2022
Account: Monroe County Board of County Commissioners Con
.... _�...... ..... .
tact..: Natalie Maddox ._..... __ -W.........w_
Address: 1100 Simonton Street Phone: (305)292-4448
Suite 2-268 Email: maddox-natalie@monroecounty-fl.gov
Key West,FL 33040 Onsitie Contact: Natalie Maddox
UNITED STATES
flnsite Phone:
Catering Manager: Anna Patterson
Payment Method: Check/Cheque Booked By: Anna Patterson
„w �..... ....-.. �.. .... .v._.. .,, _ ... _... .... .....
Ev0n( tnri ven EttNsma _ a l Agr
5:0 9:00 AM 0 PM Set-Up for Health&Wellness Fair Baker Ballroom 10
Check Subtotal $.00
Total Administrative Charges $.00
Total Taxes $.00
Check Grand Total $.00
Deposit Paid $.00
Balance Due $.00
--------------- ................................. ..,
i
i
Digitally signed by Roman
Roman Gastesi L� 0710.R /✓iTt C��
Gastesi Date: 22.07.06 rwhitfield@bakerscay.com 06/17/2022
14:4:46:15-04'00'
Organization Authorized Signature _. Date Date Printed:6/08r2022
Doc ID: 20220617131629392
Serl Electronic Signature
BAKER'S C AY Baker's Cay Resort BEO/Check#: 16066
97000 Overseas Highway,Key Largo,FL 33037 Page 1 of 1
RESORT Phone:(305)852-5553 Date Printed:6/08/2022
■ar LARGO
Estimate of Charges
_. ..... _. ......_._._ . ... ... ........
Post As: Monroe County Employee Health and Wellness Event Date: Thursday,September 29,2022
Fair
.._.. ................. _._... .. _...
Account: Monroe County Board of County Commissioners Contact: Natalie Maddox
Address: 1100 Simonton Street Phone: (305)292-4448
Suite 2-268 Email: maddox-natalie@monroecounty-fl.gov
Key West,FL 33040 Onslte Contact: Natalie Maddox
UNITED STATES
O.... Phone:
Catering Manager: Anna Patterson
Payment Method: Check/Cheque Booked By: Anna Patterson
Ent Time a .- �_. uwu ._... ,m .
entNam Roerit Agr:. t td
9:00 AM-5:00 PM Employee Health and Wellness Fair Baker Ballroom 100
®...., a,,,...... _.
9:00 AM-5:00 PM Set-Up for Health&Wellness Fair Baker Ballroom 100
�,..._ .... w ..... uU
Quantity Item Amount
100 Assorted Granola Bars $5.00 $500.00
100 Whole Fruit-Apples and Bananas $5.00 $500.00
Subtotal: $1,000.00
Administrative Charge: $250.00
State Tax.00%: $.00
Occupancy Tax.00%: $.00
Food Total: $1,260.00
ftnW
uantity, Item Price Amount
1 Baker Ballroom $1,500.00 $1,500.00
Subtotal: $1,500.00
Administrative Charge: $375.00
State Tax.00%: $.00
Occupancy Tax.00%: $.00
Function Room Rental Total: $1,875.00
Check Subtotal $2,500.00
Total Administrative Charges $625.00
Total Taxes $.00
Check Grand Total $3,125.00
Deposit Paid $.00
Balance Due $3,125.00
Digitally signed by Roman ' /7� /
Roman Gastesi � ��,, l YV c c[
Gastesi Date:2022.07.06 rwhitfield@bakerscay.com 06/17/2022
14:46:28-04'00'
Organization Authorized Signature Date Date Printed:6/08/2022
Doc ID: 20220617131629392
Sertifi Electronic Signature
BAKER'S C AY Baker's Cay Resort BEO#e 16090
97000 Overseas Highway,Key Largo,FL 33037 Date Printed:6 e 1 0 of 1
RESORT Phone:(305)852-5553
Kip•uK..uo
Banquet Event Order Local Catering
Fair County ... ...... .e
Post As. Monroe E�.�.�.p to ee Health and We Employee Wellness Event Date:
Wednesday, September 28,2022
------- ...........................
......._w �__.............. w
Account: Monroe County Board of County Commissioners Contact: Natalie Maddox
Address: 1100 Simonton Street Phone: (305)292-4448
Suite 2-268 Email: maddox-natalie@monroecounty-fl.gov
Key West,FL 33040 Onsite Contact: Natalie Maddox
UNITED STATES
Onsite Phone:
Event Mana er: Anna Patterson...._ �g
Payment Method: Check/Checlue Phone: (305)407-1131
Email: apatterson@bakerscay.com
Event Time Event Name Room Setup Agr 13td Set` Rental
-_____._._.. W.
5:00 PM- 9:00 AM Set-Up for Health&Wellness Fair Baker Ballroom Special Setup 10 $.00
Instructions
�....w _ ................ _..... �.
�QTYPackage (Description ... ._ .._ Total Price
ice Room Set-Up
F S ood ery --
Beverage Service Setup I Baker Ballroom 1 5:00 PM-9:00 AM
Eft Tables for Vendors-See Diagram for Specific Set-Up details
Iced Water Station in Room
Nesting Tables for Break in Room
Audio Visual
Billing Information
Miscellaneous Information
Digitally signed by Roman //�� r'W //
Roman Gastesi on tz ,tle`
Gastesi Date:2022.07.06 rwhitfieId@bakerscay.com 06/17/2022
14:46:42-04'00'
Organization Authorized SignatureDate Baker's CaymResort Approval IT Date
BEO#:16090
Page 1 of 1
Date Printed:6/08/2022
Doc ID: 20220617131629392
Sertifi Electronic Signature
BAKER'S C AY Baker's Cay Resort BEO#:16055
97000 Overseas Highway,Key Largo,FL 33037 Page 1 of 1
RESORT Phone:(305)852-5553 Date Printed:6/08/2022
KEY LARGO
Banquet Event Order Local Catering
Post As: Monroe County Employee Health and Wellness Event Date:. Thursday, September 29,2022
Fair
Account: Monroe County Board of County Commissioners Contact: Natalie Maddox
Address: 1100 Simonton Street Phone: (305)292-4448
Suite 2-268 Email: maddox-natalie@monroecounty-fLgov
Key West,FL 33040 Onsite Contact: Natalie Maddox
UNITED STATES
Onsite Phone:
Event Manager: Anna Patterson
Payment Method: Check/Cheque Phone: (305)407-1131
_.... _ P on@bakerscay.com
I Email: a atters ��..... ........
Event Time Event Name _ Room Setup Agr Gtd Set Rental
Health and Wellness Baker
9:00 AM- 5:00 PM Employee .... _.._. -- _
Ballroom Special Setup 100 $1,500.00
Fair Instructions
9:00 AM-mmmm5::00 PM Set-Up for Health&mWellness Fair Baker Ballroom Se
rved in Room 100 $.00
QTY _ Package Description Total Price
Food Service Room Set-Up
Break I Baker Ballroom 1 9:00 AM-6:00 PM Exhibition/Trade Show I Baker Ballroom 1 9:00 AM-5:00 PM
100 dozen Assorted Granola Bars @$5.00 Per Person 6ft tables for vendors-see diagram for spefic set-up
100 Whole Fruit-Apples and Bananas @$5 00 Eech Iced water station inside of room
Nesting tables inside of room for break
Beverage Service _
Audio Visual
�Bil !no Information
_-Miscell
aneous neous Information
0
Digitally signed by Roman
Roman Gastesi ` °n a � f ie 06/17/2022
Gastesi Date:2022.07.06 rwhitfield@bakerscay.com
14:46:56-04'00'
Organization Authorized Signature Date Baker's Cay Resort Approval Date
BEO#:16055
Page 1 of 1
Date Printed:6/08/2022
Doc ID: 20220617131629392
Sertifi Electronic Signature
0000057 0�2�09�22
---- -------
DR-14
Consumer's Certificate of Exemption R.01/18
9j Issued Pursuant to Chapter 212, Florida Statutes
FLORIDA
................................
85801 38,2-5294C-7 03131/2022 03,13112027 COUNTY GOVERNMENT
................................................................. ....................................... ....................................... .......... ............................................
...............................................................___-
Certificate Number Effective Date Expiration Date ExempWn Category
This certifies that
MONROE COUNTY BOARD OF COUNTY
COMWS&ONERS
1100 SIMONTON ST
KEY WEST FL 33040-3110
is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible
personal property purchased or rented, or services purchased.
..........
C�ortantlni�ormation for ExemtOrganiza�ion .DR1/-1
.. . ....... 184
FLORIDA
1. You must provide all vendor's and suppliers with an exerription certificate before making tax-exempt purchases,,
See Rule 12A-1.038, Flo6da Administrative Code(FA. .).
2. Your Consumer's Certificate of ExernptiO17 is to be used solely by your organization for your organization's
custornary nonprofit activities.
3. Purchases made by an individual on behalf of the organ nation are taxable, even if the individual will be
reimbursed by the organization.
4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible
personal property, sleeping accommodations, or other real property is taxable. Your organization must register,
and collect and remit sales and use tax on such taxable transactions. Note: Churches are exernpt from this
requirement except when they are the lessor of real property(Rule 12A.-1.070, FA.C.).
5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no
circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for
payrnent of the sales tax plus a penalty of 200% of the tax, and may be subject, to conviction of a third-degree'
felony. Any violation will require the revocafion i of this certificate.
6. if you have questions about your exempfion certificate, please call Taxpayer Services at 850.488-6800. The
rnafling address is PO Box 6480,Tallahassee, FL 323146480.
E8 16 2022
Finance Dept.