Item I4 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 20, 2013 Division:JGrowth Management
Bulk Item: Yes x No _ Department: Planning and Environmental Resources
Staff Contact Person/Phone#: Trish Smith(305) 304-0412
AGENDA ITEM WORDING:
Approval of Work Order#5 in the amount of$60,188.24 to URS Corporation Southem(URS)under their
Transportation Planning Continuing Services contract to complete the 2013 US 1 Arterial Travel Time and
Delay Study.
ITEM BACKGROUND:
The BOCC approved a Continuing Services Contract with URS in February 2011. This contract is used for the
yearly US 1 Time Travel and Delay Study (TTDS), for the review of traffic impact studies, and for staff time
associated with transportation planning activities. The TTDS task assignment will be funded at 87.5%
($52,644.71) through a Joint Participation Agreement (JPA) Grant from the Florida Department of
Transportation. The TTDS is conducted annually to measure Level of Service on US 1.
PREVIOUS RELEVANT BOCC ACTION:
February 15,2012—approval of the Work Order#3 of the Transportation Planning Services Contract to
complete the 2012 US 1 Time Travel and Delay Study.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATIONS:
approval
TOTAL COST: $60,188.24 INDIRECT COST: n/a BUDGETED: Yes x No_
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: $ 7,523.53 (12.5% grant match) SOURCE OF FUNDS: JPA AON53 Grant
REVENUE PRODUCING: Yes_ No x AMOUNT PER MONTH Year
APPROVED BY: County Atty x OMB t&urchasing x Risk Management
DOCUMENTATION: Included x Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: URS Corp Southern Contract#WO 5 URS Continuing Svcs
Effective Date: 3/16/11
Expiration Date: 3/15/14
Contract Purpose/Description:
Work Order#5 in the amount of$60,188.24 under the BOCC approved URS
Transportation Continuing Services contract for the com letion of the annual 2013 US 1
Arterial Travel Time and Delay Study. This study is required to measure Level of Service
on US 1 as part of the Monroe County Comprehensive Plan.
Contract Manager: Trish Smith 304-0412 Plannin #11
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 2/20/13 Agenda Deadline: 2/5/13
CONTRACT COSTS
Total Dollar Value of Contract: $ 60,118.24 Current Year Portion: $ 60,118.24
Budgeted? Yes® No ❑ Account Codes: 125-50519- - -
Grant: $ JPA AQN53 GW01201-530310- - -_
County Match: $ 7,523.53
ADDITIONAL COSTS
Estimated Ongoing Costs: $0/yr For: n/a.
(Not included in dollar value above) (eg.maintenance,utilities, janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes❑ No[—]
Risk Management
m
g � Yes❑No®°"
O.M.B./Purchasing Yes❑ No
County Attorney /-n& 3 Yes❑ No2' 1r30_3
Comments:
OMB Form Revised 2/27/01 MCP#2
Monroe County Professional Transportation Planning/Engineering Consultant Services
Work Order#5
US 1 Arterial Travel Time and Delay Study: 2013
Scope of Services
Tasks 1-4
Using the floating car method, the Consultant will record travel time, speed, and delay data for:
a) each of the 24 segments of US 1 based on maps supplied by County staff from Florida City to
Stock Island; and, b) the length of US 1 from the Dade County line to Cow Key Channel Bridge.
Data will be recorded by date, day of week, time of day and direction.
The study will be conducted over 14 days within the four-week period of February 24, 2013 and
March 24, 2013. The study will consist of 14 round-trip runs, sampling each day of the week
twice. The study schedule will be coordinated with seven-day, 24-hour traffic counts in
Islamorada, Marathon and Big Pine Key.
The study will employ the staggered schedule of departure times previously approved by the US
1 Level of Service Task Force Team, so as to record peak hour conditions in as many different
locations as possible.
Tasks S-6
Consultant will record traffic data for seven consecutive days along US 1 in both directions of
travel separately at: a) Big Pine Key (at Six locations); b) Marathon (MM 50); and, c) Upper
Matecumbe (MM 84). Data will be recorded by date, day of week, time of day and direction.
The data will be collected over 7 consecutive days within the four-week period of February 24
2013 and March 24, 2013. The standard FDOT procedure should be followed in collecting the
required traffic data.
Tasks 7
The study results will be summarized in a report form, including a series of tables and graphs.
The speed delay run data will be transformed into LOS reserve capacity data, tables and graphs.
The traffic volumes data will be reviewed and transformed into tables and graphs.
In addition, a statistical analysis of the mean, median, standard deviation, and range of speed
recorded for each segment and for the overall distance will be provided. Excess roadway
capacities and deficiencies in capacity will be determined and reported in accordance with the
US 1 Level of Service Task Team Methodology.
URS Corporation Southern
3343 West Commercial Blvd.
Suite 100
Fort Lauderdale,FL 33309
Tel.954.739,1881
Fax:954.739.1789
' S
W.O.0 5:US 1 US 1 Arterial and Travel Time Delay Study:2013
January 15,2013
Page 2 of 3
End Products
The Consultant shall prepare five draft copies of the report for submittal to the County Planning
Department for review. Upon receipt of the review comments from the County Planning
Department, the Consultant will prepare the final report and provide the County Planning
Department with ten (10) copies of the final report and the final report file(s) on a CD in Adobe
Acrobat (PDF) format.
Compensation for Services
The Consultant shall be paid a lump-sum amount of$60,188.24, invoiced monthly as percent
complete, consistent with progress towards satisfactory completion of the work order and
delivery of the end products. The staff-hour estimates and the corresponding personnel labor
costs are based on the Monroe County-URS Consultants, Inc. agreement dated February 16,
2011.
Schedule
The Consultant shall initiate the work for this project no later than February 23, 2013. The
fieldwork shall not commence before February 24, 2013. All fieldwork shall be completed by
March 24, 2013. The draft report shall be submitted to the County Planning Department by July
1, 2013. The Final Report shall be submitted within 14 days of receiving review comments from
the County Planning Department.
Acceptance and approval of this Work Order by both parties by signatories below constitute
authorization for the Consultant to proceed.
ACCEPTED AND APPROVED ACCEPTED AND APPROVED
Monroe County URS r r on Southern
M
(Signature) (Sign tore) Q
(Name & Title) (Name & Title)
-�1 Arl ►S 20 13
(Date) (Date)
MONRM COUNTY ATTORNEY
'<
P R VED AS TO FO
UIRS
W.O.#5:US 1 US 1 Arterial and Travel Time Delay Study:2013
January 15,2013
Page 3 of 3
WORK ORDER#5 -2013 Travel Time Delay Study
STAFF HOURS AND COST ESTIMATE
Project Senior Trans Junior
Work Item/Tasks Manager Engineer P- Engineer Tech. Clerical TOTAL
/Planner
1. Equipment Mobilization/
Calibration 2 2 0 8 0 12
2. Travel Time Runs 0 8 136 136 0 280
3. Travel Time Data Check 0 8 20 0 0 28
4. Travel Time Data Summary 0 8 8 80 0 96
S. Traffic Data Collection 0 2 0 58 8 68
6. Tigfc Data Summary 0 2 0 8 0 l0
7. Final Report 8 12 24 24 16 84
Total Staff Hours l0 42 188 314 24 578
Contract Hourly Rates $218.98 $183.21 $102.65 S94.59 $54.34 -
(lncludes Expenses)
Sub-Totals $2,189.80 $7,694.82 $19,298.20 $29,701.26 51,304.16 $60,188.24
TOTAL COST $60,188.24 (LUMP SUM)
3