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Item O6 BOARD OF COUNTY COMIVIISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 20,2013 Division: County Attomey Bulk Item: Yes xx No Staff Contact:Bob Shillinger,292-3470 AGENDA ITEM WORDING: Approval of contract with Suzanne A.Hutton for consulting services. ITEM BACKGROUND: Suzanne Hutton retired from the County on October 31,2012 after 22 plus years of service with the County including 6 % years as County Attorney. The County Attorney, County Administrator, and County Engineer desire to consult with Ms. Hutton from time to time on matters where her experience and knowledge of County issues will provide significant benefit to the County. The proposed agreement would pay her at a rate of$200 per hour, with a maximum cap of $48,000.00. PREVIOUS RELEVANT BOCC ACTION:None CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: Approval TOTAL COST: $48,000 INDIRECT COST: none BUDGETED: Yes 4$OI � Cudjoe Wfi Project COST TO COUNTY: SOURCE OF FUNDS: Non Ad Valorem Special Assessment Fund REVENUE PRODUCING: No AMOUNT PER MONTH Year APPROVED BY: Coun A OIL tty x OMB/Purchasing Risk Management DOCUMENTATION: Included xx Not Required DISPOSITION: AGENDA ITEM# Revised 1/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Suzanne Hutton Contract# Effective Date: February 13, 2013 Expiration Date: None Contract Purpose/Description: Consulting services including but not limited to legal advice, expert witness testimony, and regEsentation Contract Manager: Bob Shillinger x3470 County Attorney/Stop#7 (Name) (Ext.) (Department/Stop#) for BOCC meeting on 2/20/13 Agenda Deadline: 2/5/13 CONTRACT COSTS Total Dollar Value of Contract: $ Cap of Current Year Portion: $ Up to $48,000 $48,000 Budgeted? Yes® No❑ Account Codes: 3-12-55013-530418- Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $48,000 mgVyr For: Consulting services (Nat included in dollar value above) (ei. maintenance,utilities,janitorial,salaries,etc.) wool --- -------------- CONTRACT REVIEW Changes Date Out D to In Needed viewer- Division Direc tor YesR No® Risk Management 15 YesR No®` O.M.B./Purchasing -,I' YesR Nom County Attorney 2/6/13 Yes[]No® ""66 1 Comments: OMB Form Revised 2/27/01 MCP#2 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made as of this 20th day of February, 2013, between Monroe County ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040 and Suzanne A. Hutton ("CONSULTANT"), whose address is 551 Pine Lane, Big Pine Key, Florida 33043, for expert witness, legal and consulting services. WHEREAS, CONSULTANT was the County Attorney for Monroe County for 6-1/2 years until October 31, 2012, and an Assistant County Attorney for 16 years prior thereto, and has specific knowledge which the COUNTY may need in connection with wastewater contracts, funding, legislation, and lawsuits or claims ("LITIGATION") in which COUNTY is, or may be, a party, and other issues of importance to Monroe County; and WHEREAS, COUNTY desires to engage CONSULTANT to provide consulting services in matters where her experience and knowledge of County issues will provide significant assistance to the County Attorney, County Administrator, and the Director of the Public Works and Engineering Division in carrying out their responsibilities to and representation of Monroe County; and WHEREAS, CONSULTANT desires to render these Services as described in SECTION I, Scope of Services; NOW, THEREFORE, COUNTY and CONSULTANT in consideration of the mutual covenants contained herein, agree as follows: SECTION I. SCOPE OF SERVICES CONSULTANT will provide such document preparation, consultations and expert witness testimony, as requested by the County Attorney or his designee, the County Administrator or his designee, and/or the County's Director of the Public Works and Engineering Division or his designee, and necessary related research and investigation solely on behalf of COUNTY. Any documents prepared by CONSULTANT for Board of County Commissioners approval shall be reviewed by an in-house County attorney. SECTION II. COMPENSATION Compensation for CONSULTANT'S Services under this Agreement shall be at the rate of $200.00 per hour, not to exceed$48,000.00. SECTION III. PAYMENT Payment will be made periodically, but no more frequently than monthly, in arrears, upon presentation of an invoice in accordance with the Local Government Prompt Payment Act. Consultant shall be reimbursed for travel and other expenses only to the extent and in the amounts authorized by Article XXVI of the Monroe County Code. Expenses and documentation of work performed shall be submitted by CONSULTANT and authorized by the COUNTY in writing with backup documentation as required by the Clerk of Court. Hutton Consulting Agreement RS(kp)2 5 13 1 BOCC 2/20/13 The COUNTY'S performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners and the approval of the Board members at the time of contract initiation and its duration. If the CONSULTANT'S duties, obligations and responsibilities are materially changed by written amendment to this Agreement after execution of this Agreement, compensation due to the CONSULTANT may be equitably adjusted, either upward or downward. SECTION IV. PERIOD OF SERVICE This Agreement shall become effective upon execution by all parties and shall continue in effect for one year. This Agreement may be terminated by either party, with or without cause, upon seven days written notice to the other party. This Agreement may be modified or extended only in writing and if approved by the Board of County Commissioners. Any extension hereof may be subject to such changes in terms as the parties agree. SECTION V. NON-WAIVER OF IMMUNITY AND HOLD HARMLESS COUNTY and CONSUTLANT acknowledge that COUNTY does not waive immunity nor does COUNTY agree to hold the CONSULTANT harmless; notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the CONSULTANT and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. SECTION VI. CONTROLLING LAW This Agreement is to be governed by the law of the State of Florida. Venue shall be in Monroe County. SECTION VII. SEVERABILITY If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term or condition shall not be construed by the other party as a waiver of any subsequent breach of the same provision,term or condition. SECTION VIII. NONDISCRIMINATION CONSULTANT and COUNTY agree that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. CONSULTANT or COUNTY agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or national origin; 2)Title IX of the Education Amendment of 1972, as amended(20 USC ss. 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Hutton Consulting Agreement RS(kp)2 5 13 2 BOCC7JOW Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination on the basis of age; 5)The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 13, Article VI, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; 11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. SECTION IX. NOTICE Any notices sent by the parties shall be deemed to have been duly served if delivered in person to the individuals and addresses listed below, or if delivered or sent by first class mail, certified, return receipt, or by courier with proof of delivery. All written correspondence to the COUNTY shall be dated and signed by an authorized representative of the CONSULTANT. The correspondence shall be directed to: FOR COUNTY: FOR CONSULTANT: Mr. Robert Shillinger Suzanne Hutton County Attorney 551 Pine Lane P.O. Box 1026 Big Pine Key, Fl. 33043 Key West,Florida 33041 SECTION X.NO THIRD PARTY BENEFICIARIES Nothing contained herein shall create any relationship,contractual or otherwise, with or any rights in favor of, any third party. SECTION XI.BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and CONSULTANT and their respective legal representatives, successors, and assigns. SECTION XII. AUTHORITY Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. Hutton Consulting Agreement RS(kp)2 5 13 BOCC WOW SECTION XIII.ADJUDICATION OF DISPUTES OR DISAGREEMENTS COUNTY and CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. COUNTY and CONSULTANT specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. SECTION XIV. COVENANT OF NO INTEREST CONSULTANT and COUNTY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. SECTION XV. CODE OF ETHICS COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. SECTION XVI. EXECUTION This Agreement, including any exhibits included herein, constitutes the entire Agreement between CONSULTANT and COUNTY, and supersedes and controls over all prior written or oral understandings. This Agreement may be amended, supplemented or modified only by a written instrument duly executed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: AMY HEAVILIN,Clerk OF MONROE COUNTY,FLORIDA By: By: Deputy Clerk Mayor George Neugent SUZANNE A.HiJTTON Date: Sl ture OE ATTORWEY �' FORiuI: Hutton Consulting Agreement RS(kp)2 5 13 " , . ., BOCC WOW 4 00SERfS.�L.�.I'�,JR. to _ A