Item F01 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:_., 11/20/--12--------------
Division: infon-nation'rechnology
-
Bulk Item: Yes X No Department: Informat'nT hq(
Staff Contact Person/Phone #:,--Bob Ward, 53-8792
AGENDA ITEM WORDING:
Ratification of the purchase of Audio/Visual equipment from invoice# 764653 from AVI SPL for
the broadcast equipment that has been installed at the Marathon Government Center.
ITEM BACKGROUND: Monroe County has upgraded the equipment used by MCTV Channel 76 at
our broadcast facility at the Marathon Government Center. BOCC approval should have been sought
prior to purchasing the equipment. This item corrects that mistake. This upgrade is the last to be
completed and has made the studio in Marathon as capable as those in Key West and Key Largo. We
installed a new production switcher, which adds onscreen graphics capability to the broadcast, new
monitors in DAIS that are larger and have better resolution, new microphones for better sound, a new
Crestron control system to interface with the hardware and provide for system control. This equipment
was purchased off or Florida State Contract 880-000-09-01, Broward County School Board Bid
29008R, and other competitively bid contracts, as shown in the equipment list, that we are able to
purchase from.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRAcTAGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL, COST: S 70,461.�17 INDIRECT COST: BUDGETED: Yes .- X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
cos,r To COUNTY: $70,46L37__ SOURCE OF FUNDS:-Prjinaril�L Valorem
REVENUE PRODUCING: Yes No x AMOUNT PER MONT11---.....- Year
2>
APPROVED BY: County At&-_, 0 B/Purchasing Risk Management
DOCUMENTATION- Included -..--X-- Not Required____
DISPOSITION:-,-------------- AGENDA ITEM
Revised 7/09
Audits Visual Innovations,ca whdly owned subsidiary of
Invoice
i
��
�;« ��ll°�`�, SP v� InvoiceDate 08106112
Please Remit To:
Audio Visual Innovations
P.O.Box 62251
Baltimore,MD 212641-2251
888-884-71168
Sill To: Ship To;
NR E COUNTY BOARD OF COUNTY MONROE COUNTY BOARD OF COUNTY COMM.
ACCOUNTS PAYABLE ACCOUNTS PAYABLE
2766 OVERSEAS HWY 2796 OVERSEAS HWY
MARATHON,EL.33050-4277 MARATHON,FL 33050-4 77
Acct t r 3hila ills p,CS,1. ,lob Code Terms
NAC9BV052 BEST WAY SHIP POINT 0301-12-21500 NET 30 DAYS
Purchase Order Number Salesperson Order Data Our Order Number
00039455 MALE 01111112 465250
Item Number Unit of Measure unit Price
Line Item Quantity Extended Price
Item Description %Invoiced Tax
I 1 EQUIPMENT UPGRADES MARATHON $ 74,326.64 $ 74,326.64
CHANGE ORDER GR-001 $ (3,865.27) $ (3,865.27)
Please place your acct number and invoice number in the
reference section of your check. Thank you so much for your Nontaxable Subtotal $ 70, 1.37
business and please remember us in the future! Taxable Subtotal $ -
Tax $ -
Total for this lnrroice S 70,41.37
Customer Original Page 1
AN"1498'>WSPI:
Audio Visual Innovations,Inc.®A wholly owned subsidiary of AVI-SPL,Inc.
M
7THscu p^ovk! for a n rn ist accordance with the Purchase Order&Weernerst. .stomer that work they h ed gAVI- L to periorrn been pleted to their saftf .
n is warranted for the period specified below, The warranty boons upon the fird beneficial use of the systern,car
upon
project etbon,which ever occurs W. 'nse vverranty proteorg against Installation defects and faulty
cover workmanship.and does rot
problem caused by associated equipment that has been provided andAor connected by othem or dernage caused by accident.
misuse,irn 4iq r,or afteradon by other than AVI-SPL. This warranty is independent of all
manufacturere warranties.
PROJECT INFORMATION
AM Job No.:MOI-12-21SM
Sa im r.Y Martin A-Lots
Client Monroe County
purchase er o.:000039455
Location.2798 overseas Kghway.MM 47.5(Guff)
k4aralhon,FL
Descriptlian-ECC Upgrades
CustomerSupport Level.,one Year Parts d,Labor Warranty
SiGNOFF
MilestoneCompletion
saYe" 49&64
^ � ✓,
-- print Name; � r L
Cate of AcceptMew. k
.1 m Conditional Sign is sign is provided with the understanding the following Items will be iredf .
Kom Number Dgam"Jon of Work To as Completed
SCOW Completion
f e_
6i off ftern ComoadanK3ftinal Job
i nee that w items specified in the original,fob Scope and the s Rated above,based up.the original.lob pe,have been
completed.
Signature, print fi
e; Date of Accept—*---
�.
716 South Military Trail,Deerfield Beach,FL 33442-4C%E>, SPL (9. )938-9362 Fax(054)776-4772
�dlo 1�I �oations,rt Inc. 01l bid" 0 L -� ®Irt . ae�i6(Si.eart�
.:
TO: Jetflon Williams
Monroe County : July 20,2012
2706 Overseas Higtiuray,MM 47S f Job Number 0301-12-21 0
Marathon,FL Jab EOC Upgrades
Job v 279 HWwjay,MM 47.
Original Contract or PO Number #=39455
Date of Crib - 114112
Prepared By Martin A.Lois
Price
1 2., Extron 7 01 for R 824 $ 1, .00 $ ;„,Im 00
2 1 Exlnon 70-101-1 5mr Eta 1WW No e y $ 40.00 $ 40.00
3 4 panasofdc AGHMXICO Produdlon L Rxer $ GJ815.97 $ (6,181
4 1 FURMAN Pt.PLUCC R&*mount power supply t 1e1A0 3 161A 0
qu Subtotal $ (3,965.27$
F01ne 1° r 1 e Labor Subtotal $ -
Direct Costs
General&Ademistrad" $
Tax As A ible
(3,865.27)
.a,
ACCEPTED
the Charlge Order V and
accepted. All work t0 be peffrfonmned it Rd @eetroted _ r / `=a
and conditions as specified In original un
othen-Ase stipulated.
- _.. _ ,., ., ,„,,� �a,.�. c✓a wasa�xa sae.n e- r« dvur . L�tlAx4 til.l�;4; l;li�. 113. 1 �s Page 1 of S.
,;a,
Al
Monroe CountyBudget and Finance Division
Purchasing Office
Ph: 305-292-4466 Fax: 3 5-29 -4465 Req
w•
P¢archa5a Office Request data 12 13 2p11
From::(Department.)
&.ma.atiG.) Click to choose Purchase Approval y
w
Name: Guerra-Maria By: pat a
RPtawrua,,/k'xct,. X
5110 Account: p5p02-53034p
, ~
aHga 9.n d.-csratu¢an 628 Grant/Project#:
dt rn Quantity Unit Prke Taal Acct
3OCC EQUIPMENT UPGRADE FOR MARATHON CHAMBERS $74,326.64 $74,326.64
SEE QUOTE#162928 $0.00
TMS WAS BUDGET APPROVED FOR FY 2012 $0.00
STATE CONTRACT#$30 000 09 o $0.00
Shipping: 'dotal:
Final I: $74,326.64
Cni',wriw°ua"Ir6,entsu TECHNICAL SERVICES WILL DO PCB AND ORDERING
uaern,awcacyda;ad by:
Vendor don(Name and AccasunU AuAdioVisual,00392E
Remarks/'Recorrarrnran dations
Aaj!, inN'trative dnstructdons:
Rnvaev�Ae d d,ay._.__. ._
kokenzie;-drwik
Purchasing Office use only.
Rev ew ed by:
tidy No file attached
htt ://sh r point2 1O. 4,)c;c.mon ecp-L 'iy- l-gov/sites/T/` layouts/Pri t.Fs e er.aspx 12/13/2011
Audio Vtsual Innovations,Inc.-A wholly owned SUbsidiai)(of Atli-SPL., Inc, '718 South Mflitary Traii
sp
Deerfield Beach, FL 33442
AVI Im (954)938-9382 Fax(954,)776-4772
%Wpo www.avrspN.corn
12MMM Martin A.Lois
Monroe County November 5,2011
2798 Overseas Highway,MM 47.5(Gulf) 162928
EOC Upgrades
Marathon,FL
MiJanuary 5,2012__________
TOTAL EQUIPMENT COST $46,947.21
Includes:cable,connectors,hardware,switches,relays,terminal blocks,panels,etc.,to insure a complete
and operational system.
PROFESSIONAL INTEGRATION ER II $21,720.00
Includes:Engineering,project management,CAD,on-site installation and wiring,coordination and
supervision,testing,checkout,owner training,etc,performed on the Owner's premises. Also includes all
fabrication,modification,assembly,rack wiring,programming,warranties,etc.,some performed at AVI-SPL
DIRECT COSTS $3,929.42
Includes:Non equipment or labor costs such as travel expenses,per diem,lift and vehicle rentals.
GENERAL&ADMINISTRATIVE $1,730AI
Includes all G&A expenses:clerical,bonds,vehicle mileage,shipping&insurance
CUSTOMER SUPPORT $0.00
90 Day Futl System Warranty-Includes on site diagnostics and labor,bench repair labor,and all parts
necessary to complete a repair.
SUBTOTAL $74,326.64
TAXES As Applicable
TOTAL $74,326.64
P1.Appfl.bl.S.1-T-
noraffMONNEEM20MME19EMEMNOMMEM
AVI-SPY Financial Solutions makes it easy for youto secure the best possible techreatogy soludons.Our leasing options am perfect for companies that
demand the best,but don't wantto,consume valuable capital dollars or credit Orro,
60 Month SHIELD Lease Monthly Expense
The Shield Program is a unique Operating expense used for the acquisition oftoday's Video Teleconferencing Solutions. The Shield
program includes a"System Replacement Guarantee"SRG,that ensures that you will always have access to the best Video
OWN=
This entim,document and all Information enclosed Including drawings,specifications and designs Is the property ofAVI-SPL Proprietary information
provided to our client or his agents Is for the,sole purpose oldernornerating AM-SPI:s capabliftles,and shelf be herein confidence.The"materials may
not be coplad,diabibuted or disclosed In any way out the sole written permission of an authorized representative of AVI-SPIL
Customer Signature Print Date
/PeUdiO Vi>tuW kinovatlons,Inc.- A wholly owned selbsid'isry of AVI-SPL, Mc. 718 South Witary"rraiB
Deerfield Beach, FL 33442
(954)938-9 382 Fax(954)776.4777
SPL
ery WW'awispl.00M
Martin A.Lois
Monroe County oM November 5,2011
2796 Overseas Highway,MM 47S(Gulf) 162926
Marathon,FL EOC Upgrades
January r,2012
IST YEAR CUSTOMER CARE PROGRAM $3,261.69
VES..I would like the first year Customer Care Program Client lnidais
NO-I do don't want the first year Customer Can,Program Client Initials
2ND YEAR T CARE PROGRAM $4,120.03
$M-Appl7.W.SW-T..
YES-I would like the 2nd year Customer Care Program Client Initials
NO-I do don°t want the 2nd year Customer Care Program Client Initials
24/7 Technical Help Desk - Engineers
m Troubie ticket generation&tracking
Dedicated toll free number for access to the help desk
CISCO certified experts on staff
Certified Videoconferencing Engineers(CVE)on staff
4-Cisco CertifiedNetwork Associate and Professional(BONA&CCNP)on staff
x Cisco Certified design Associate and Professional(CCDA&CCCIP)on staff
Certified-technology Specialist(CTS)on staff
I-Inspect all surfaces,electrical and signal connections,clears as needed
A Inspect all VCR's,DVD&CD players,clean and lubricate as needed
inspect all displays,clean and adjust as need for optimal image quality
-.>Complete system functionality test to ensure 100%functionality
4 Perform walk through with client to demonstrate 100%functionality
4 Provide report of findings and recommendations
J" »;f;� 1 »` ,, I ` �� » �f l l>��� IU�)1JJ1JJr�1l11JJ1»J)JJJJ�Ii 1J � l li>ri11111011111111�111IJ)111111111�11)11J111111�)J111111�1I�lllllllll�1111111111111111111111IJ�JJJ1J1J1J11111JJJJ111��1
:•egWSPL will provide all labor and parts to effectively perform repairs
Unlimited service calls with priority response
Overnight shipping on replacement parts
Note:Owner provided equipment is not covered under the Customer Care Program
Audio Visual Innovations,Inc.-A wholly mined subsidiary of AVkSPL,Inc. 718 South Military Trail
PRO mij Deerfield Beach, FL 33442
AV I S P (954)938-9382 Fax(954)776-4772
www.avispl.00m
WEEMENEMEM,
AVI-SPL is dedicated to making sure that you get the best experience from the products that we recommend for your
audio/video solution.We also understand that when you are ready for a new solution,proper steps must be taken to
ensure that the components of your old equipment are disposed of in a safe and environmentally responsible manner,
which is why we have created formal recycling programs for our customers.Working with an ISO certified third party
environmentally responsible recycling company with over 20 years of reliable experience,AVI-SPL provides waste
management options to make sure that we keep as much toxic waste out of landfills as possible.
I �1
AVI-SPL is pleased to offer projector lamp recycling at no cost to you-you pay only the shipping costs to ship the
lamp to our recycling center.While many companies offer a recycling service,they often charge for the recycling-A)A-
SPIL pays the recycling cost-and keeps our carbon footprint small by having you ship directly to our recycling center.
Its quick,easy and inexpensive to be environmentally responsible.
Did you know?
+Most projection lamps contain mercury,which is toxic and can teak into the ground water if placed Into a landfill
+Shipping a projection lamp to our centralized recycling facility via standard mail is only about$3 per lamp
11111110111111
Technology upgrades require the safe removal of obsolete equipment before the installation of any new technology is
put into your facility.AVI-SPL has partnered with an ISO certified national recycling company to ensure that all waste
equipment is disposed of in an environmentally responsible manner.During the recommendation process,our team of
specialists will recommend a recycling solution for any outdated AN equipment that you may need removed during the
installation process.
Did you know?
+Almost all electronic devices contain lead,and such devices are proliferating-and becoming obsolete at breathtaking speed.
*Using our ISO certified recycling partner on your next new project ensures that old technology is property recycled-keeping it out of
landfills.
During the process of creating your integrated solution,we generate waste products such as cable and wire clippings,
connectors,metal plates and parts,and packaging waste,for instance.Our fabrication plants are able to capture and
recycle much of this waste to prevent it from being disposed of through standard means.
Did you know?
+E-waste is the fastest growing waste stream in the world today.The EPA and National Safety Council put the annual number of
discarded cali phones at more than 130 million with more than 250 million computers becoming obsolete in the next five years,and
that's just in the U.S.
,OAccording to the US Environmental Protection Agency,in 2006,discarded electronics totaled about 2 million tons,It's estimated that
only about 15 to 20 percent of this was recycled.'—
Utilizing recycling programs,Ike the programs outlined on this page,can be good for your business.If you are
currently planning new construction projects and are working on a LEER Certified building,A\A-SPL can be a resource
for your project team.
"C'
Audio%Asipaf twwations,Mc,-Nwhc)Hy Ow ied subsidiary of AM-SPL,ft, 718 SoOh Witary rrnH
t" ltewfieW Beach,R. 33442
tiA POSPU (954)93fd-9382 Fax(954)776-4772
AV 1
""n A.Lads
Monwe County KN,: 2."
2798 Ovemeas Highmy,MM 47.5(GOP
Mersittan,FL
Jelhon WNHarm U�."2012
MAT AND ROUTING
5"clingFWaO $3, ,003,00 od. Uft Cortnt
M 01
nKeVdec Cud 20 $284X londaSCd,.t 6M.00-01
In I VGA Cant $1,502,20 $1,50320 Fblhb 9W.Contrat80 -01
A*.0 $121220
-1-04 Woo Sc.Ier WASZ20 S2,66220 Fbrft Stake Cada
rI- Smn Comeftr $1,316M $1,316AO FftWe Conrat l
20 Z Ext— W-3-1 VGA CA 20 $11612AO flolleWCoMOOD-09,Oi
21 1 Exhm DIACffd $2,77820 S2,77812D FW&smt.COMtW -01
2. 1 Ulm W a,"k
Cold $3950 =.SO 8.0.4 CoMy Sdd B—d Sid 290DOR 17%Okxcwt
ME= I I AUMO EQUIPWI—ENT NEENNINEM
64 TV--TO-0 Mui—azr—�OP UOMNIOCK WOMPIUM . $2A47,20 Saminde Co.*School 8-Id 1 10 R I"
70 2 Clmmw 910151900 Audi.DSP Wn UIR $193324 ro4all Deft Co..tv School Boers Eke 01 1-tit"I 24%(Ulon"
I" I CONTROLSYSTEM
I Ev—ft—bIRI PW2— ardcaE P ,136.1 111011 1.11,111 INFOIN
90 1 C",*.0 C2FNET2 EthffnQt Input Card $"I.Sl $771.51 GSA Comsat GS 403F.W37M
91 1 Creshm CNTBLOCK Ovand aumbubm Bkx* Voom $100.89 VI GSA 0.*90 GS-03F-0037M
97. 1 cr"Imn PW2421RIJ pce survey $148.37 $148.37 AVI GSA C,drNraet G8,03F-W37M
94 1 cmw." TPMLVIZnLTB 12-Toudipane S4,03,6Bl $4,038-61 AVB GSA CW*W GS WF-=7M
"97 3 Cree ', STOW RM232 conhow $415A3 $1,246.29 VI GSA Coft"d GS 03F-0037M
IS K �ftt-tnlKft $89.02 1 $178.04 AA GSA Contract GSW-W37M
MISC EQIJIPNT
1 1 M,—ddr.—AtWW, W— EqWp—nl Fuk Axxass $i,ow 57 1, V St Larcta wady at cant W 0" 1% —t
3 3 Furman PLpLUCr ftek Mount Poa Supply $16140 $484.20 St,Lude County School Board SId GS4*.21%
144 2. zi 50mips UPS
I BROA T EOMPMENT
58 3 V 44F T74 Mk NTMMTSM,M.Wl——4- - —FR— — 1".G"SOW 5WId Bid 081W-21%
1V 1 M— I
phe VRISIP IT'Rack MourtrAwnsy $1,26321 $1,263.21 St.Ludo County School Snout Dd 0&05-21%
,. 1
Porawk AGHMXIDO pnxiuctou,,,Mtchw S5AW,00 $SAW.00 Panasonic GSA Cara—t
tell 4 Enron M93910 Md..DA $28220 S1,1211SO Bno—nd COW4 School Board Bid 200WR 17%Otwount
Nq5to AtOk,CA 1000
DEAnd a" —0-
C"ft
G.—I&
Tax As azalda
TO—TAL
llft antife do—M and ON Wwffmftn andoned kw"ft ao—jug,,M—A-m—and dnaig..w th.Wupdy.1 AV&SPL Pmprkftry blormawn
W.,4d.d am our dWM or hhI W for*w SIA,puq—of damW%trQflng AVt4wv.wpbfib"Sad SW be heNI M cow—Thew materials may
IM b.cmplaxl,dktlbAd-dine bond in,any-W wfflul 0---1-—W--Pnoa4-—of an ao#— I.P—Amb—01 AW-Sln.
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