Item F04 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/20/2012 Division: County Administrator
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl Graham x4592
AGENDA ITEM WORDING: Approval of Standard Memorandum of Agreement for the usage of
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Xerox Copier/printer Grant between Monroe County Board of County Commissioners (Community
Services/Social Services) and the Early Learning Coalition of Miami-Dade/Monroe, (ELC).
ITEM BACKGROUND: This MOU was created to provide reimbursement to Social Services from
ELC for the fair market rental usage of the departments Xerox Copier/Printer.
PREVIOUS RELEVANT BOCC ACTION: n/a
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0.00 BUDGETED: Yes No
COST TO COUNTY: $0.00 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes N/A No— AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. MB[Purchasing_ Risk Management
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Early Learning Coalition of Contract: MDA
Miami-Dade/Monroe
Effective Date:
Expiration Date:
Contract Purpose/Description: Approval of Standard Memorandum of Agreement for the usage of Xerox
Copier/printer between Monroe County Board of County Commissioners(Community Services/Social Services)
and the Early Learning Coalition of Miami-Dade/Monroe
Contract Manager: Sheryl Graham 4592 Social Services/Stop I
(Name) (Ext.) (Department/Stop#)
For BOCC meeting on 11/20/2012 Agenda Deadline: 11/6/2012
CONTRACT COSTS
Total Dollar Value of Contract: approx. $0.00 Current Year Portion: $—
Budgeted? Yes No Account Codes:
County Match: -0-
Additional Match:
Total Match$0 ADDITIONAL COSTS
Estimated Ongoing Costs: $ yr For:
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(Not included in dollar value above) (e.,-.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
Date In Nee Rev**ewer
I/C ,
Division Director Yes No CC
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Risk Management Yes
O.M.B./PurchasingN
4 Yes No
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County Attorney Yes No
Comments:
OMB Form Revised 2J27/01 MCP#2
STANDARD MEMORANDUM OFAGREEMENT
FOR THE USAGE OF XEROX COPIER/PRINTER
BETWEEN
MO&ROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES AND
THE EARLY LEARNING COALITION OF MIA MI-l&AD OE
THIS MEMORANDUM OF AGREEMENT for the usage of Social Services Xerox Equipment is made and entered
into between Monroe County Board of County Commissioners, hereinafter referred to as ("County") a political
subdivision of the State of Florida whose address is 1100 Simonton Street, Suite 190 Key West Florida, 33040 on
behalf of its Social Services Department, and the Early Learning Coalition ofW1i8rni-Dade/MonrVe (EL[) whose
address isI1OO Simonton Street, Suite I-2O4 Key West, Florida, 33O4O.
WHEREAS, the County, Department of Social Services, maintains the Fair Market Lease rental agreement with
Xerox for the rental of one Copier/Printer VV5645P, and;
WHEREAS, under the terms of the lease ELC has not been granted use of the Xerox Copier/Printer, and;
WHEREAS, EL[ is requesting authorization to use the Xerox Copier/Printer and is agreeing to pay for such use;
NO\A/THEREFORE, |T |S AGREED ASFOLLOWS:
1\ The monthly rental fee for the usage of Xerox Copier/Printer will be $79.87 due on or before the I't day
of each month, payable to the Monroe County BOCC/Socia| Services.
J\ This MOA shall be in effect beginning on the date the document is executed and payment shall begin the
following month.
The parties contact coordinators for the administration of this MOU are:
DepartmentcOntarKCV0rdinator: CDUNTYcontarHcoOrdinator:
Name: Mary Williams Name: Sheryl Graham
Title: ManagingDirectOr'K8onn}e County Title: Social Services Director
Mailing address: 11005irnOn1on Street Mailing address (city, state, zip): 1100Sirnonton St.
Suite I-2O4, Key West, FLS304O Room 2-257, Key West, FL 33040
Phone: (305) 296-5557 Phone:305-2B2-45I1
e'nn3i|: e-mail:graham-shery|@rnQnroecOunty`fl.gov
IN WITNESS THEREOF, the parties hereto have caused this Memorandum of Agreement to be executed by their
undersigned officials as duly authorized.
EARLY LEARNING COALITION OF MONROE COUNTY BOARD OF COUNTY
MIAMI-DADEJMONROE COMMISSIONERS
Si gilrature Date Signature Date
Sheryl Graham, Social Services Director
Date
O couI A. N Y"
of AS To
PEDRO J. fA ADO
AI TA `
Date