Loading...
Item F10 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20,2012 Division: C Adminis trator �strator Bulk Item: Yes Department: AiKports Staff Contact Person/Phone#: Peter Hort 809 J...........,t ," noik........................-5 2 0 0. . ... .... . .............................__..................-....... .......... AGENDA ITEM WORDING: Approval of Task Order 12/14-14 for professional services with Jacobs Project Management Co. for Services Authorized: EYW Baggage Claim Hall Renovation Construction Support --- PSO #14. ITEM BACKGROUND: These services are mandated by the FDOT and FAA. They include contract administration and Resident Project Representative(RPR). This is funded 901/'o FAA ($62,820.00) and 10%PFC ($6,980.00). .................. ............. .....A............... PREVIOUS RELEVANT BOCC ACTION: November 16, 2011 Item F-12: approval of the General Consulting Services Master Agreement with Jacobs Project Management. ............ .................... CONTRACT/AGREEMENT CHANGES: New Contract. ........................... ............... .........­'__­­­_'.'.­­­.................. ........... ...............................- STAFF RECOMMENDATION: Approval. ........................................ , -, ........... ..... ........ ........................................................................................ TOTAL COST: $69,800.00 INDIRECT COST: NA BUDGETED: Yes ................................................... DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY: None SOURCE OF FUNDS: FAA, COST TO AIRPORT: $0.00 COST TO PFC: $6980.00 REVENUE PRODUCING: Yes -No Y AMOUT PER YEAR: $ APPROVED BY: County Attome Jjor 6MB/Pur fiasing Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS ...............­­...................... . ...... CONTRACT SUMMARY Contract# Contract with: Jacobs Project Management Co. Effective Date: December 15, 2012 Expiration Date: 180 Days Contract Purpose/Description: PSO#1 4 for EYW Baggage Claim Hall Renovation Construction Support Contract Manager: Peter Horton # 5200 Airports - Stop # 5 (name) (Ext.) (Department/ Stop for BOCC meeting on: November 20, 2012 Agenda Deadline: November 6, 2012 ....................... ------- ............................ ................. ......... .......... ......................... -------- ............... CONTRA..CT COSTS Total Dollar Value of Contract: $69,800.00 Current Year Portion: $69,800.00 Budgeted? Yes Account Codes: Pending Account Set Up for FAA 037-46 Grant: FAA PFC: 10% County Match: NA ADDITIONAL COSTS Estimated Ongoing Costs: For: . L'~(riot included in dollar value above) (eg. maintenance, utilities,janitorial, salaries,etc.) ............................ ............----. ................................................. .......................... ..... CONTRACT REVIEW ........ ..... .. ... ..................................................... ...... . ....................................................................... Changes Date In Needed Reviewer Date Out Yes No Airports Director i TD-411 P it Ho n� Risk Manzage�lent X, O.M.B./P asing for Risk Management (Yor OMB County Attorney County Attorney Comments: ............... ... ................................................................. ................. .............................................. Y MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract# Contract with: Jacobs Project Management Co. Effective Date: December 15, 2012 Expiration Date: 180 Days Contract Purpose/Description: PSO#14 for EYW Baggage Claim Hall Renovation Construction Support Contract Manager: Peter Horton #5200 Airports -Stop#5 (name) (Ext.) (Department/Stop for BOCC meeting on: November 20, 2012 Agenda Deadline: November 6, 2012 CONTRACT COSTS Total Dollar Value of Contract: $69,800.00 Current Year Portion: $69,800.00 Budgeted? Yes Account Codes: Pending Account Set Up for FAA 037-46 Grant: FAA PFC: 10% County Match: NA ADDITIONAL COSTS Estimated Ongoing Costs: For: . (not included in dollar value above) (eg.maintenance,utilities,janitorial,salaries,etc.) CONTRACT REVIEW Changes Date In Needed Reviewer Date Out Yes No Airports Director Peter Horton Risk Management for Risk Management O.M.B./Purchasing for l County Attorney u Atto rn"ey �, . .. . � Comments: f 1 4 MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date December 15, 2012 Task Order No. 12/14-14 Client Project No. Engineer Project No. E9Y16714 This Task Order is entered into on the effective date noted above pursuant to the"Master Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement") as ammended by Amendment 41,dated October 17,2012("Addendum"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized:EYW Baggage Claim Hall Renovation Construction Support—PSO#14 Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 9 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of$_ 69,800.00 . N/A Other(Describe): Schedule Services may commence on Receipt of signed Professional Services Task Order Form Services will cease by 180 calendar days from receipt of executed Professional Services Task Order Form Other (SEAL) BOARD OF COUNTY COMMISSIONERS ATTEST: DANNY L. KOLHAGE,CLERK OF MONROE COUNTY,FLORIDA By Mayor/Chairman CONSULTANT: JACOBS PROJECT MANAGEMENT CO By Witness Title_ i� �✓esvLur JP�tC� MrJE NTY N AS File- A4M MPS—Monroe County Page 1 of 1 P�pR�&U �A$SfSTANT Y�Ai IORNEY Exhibit A—Scope of Work Monroe County Key West International Airport(EYVI) Baggage Claim Hall Renovation Construction Support Services—PSO#14 SCOPE OF WORK Jacobs will provide construction administration services for the renovation of the existing baggage claim/arrival facility at Key West International Airport.The scope will include the following construction services based upon the bid documents for the Baggage Claim Hall Renovations opened on September 26,2012. Article A—Resident Project Representative Services during this work phase shall include the following unless otherwise noted on the attachments: • Prepare for and attend a pre-construction meeting, • Check activities to ensure compliance with the plans and specifications.Inform the County of any work that is non-compliant. • Ensure that all testing required by the specifications are performed.Ensure that all materials used are accompanied by the numerical test results or a certification from the manufacturer that the material meets the applicable standards. • Ensure material tests are performed at the frequency stated in the specifications and witness the tests as they are performed;as required. • Review the test reports and certifications for conformance with the specifications and maintain a file for all reports and certifications. • Inform the County of deficiencies so corrections can be made and retesting performed. • Document quantities of materials used on the project by actual field measurements and computations in a field book. • Review pay request application from the contractor. • Make every reasonable effort to ensure that the CONTRACTOR completes the work in accordance with the current approved schedule and carries out the work in accordance with the contract documents. • Prepare for and attend progress meetings on a bi-weekly basis. • Attend final inspection,create a punch list and attend follow up site visit to confirm completion of punch list items. • Resident Project Representative fee estimate based on 5 hours per week plus the pre-construction meeting and final walk through Page t of 9 ARTICLE B—CONSTRUCTION SUPPORT SERVICES Services during this work phase shall include the following unless otherwise noted on the attachments: • Prepare for and attend Pre-Construction conference. • Review all shop drawings submitted by the contractors and all materials used in the construction of the project. • Respond to RFI's and prepared field sketches as necessary. • Attend site visits and project related meetings. Assume six(6) site visits throughout the course of the construction project. • Prepare and negotiate change orders,as necessary. Assume four(4)change orders. • Attend final inspection meeting and generate report. • Review close out documentation. • Edit electronic drawing files to produce as-built drawings from marked drawings provided by the Contractor. • Review and approve estimates submitted by the Contractor for progressifinal payments. • Review quality assurance testing performed by the contractor and review results. • Coordination with the site Project Representative Engineer. • Review Installation of Baggage Claim Device upon complete installation(Special Services). Services for Article B will be provided under a lump sum basis based on a 160 calendar day construction completion schedule. QUALIFICATIONS/CLARIFICATIONS The following Qualifications and Clarifications are apart of our scope of work: • All as-built drawings to be provided to Jacobs in electronic(AutoCad) format and hard copy(printed)format. ■ Construction support services are based upon the following: 20 shop drawings/product submittals.Our assumption is 80%of submittals will be approved on the first review and 20%will require re-submittal for a total of 24 submittal reviews. ■ Construction support services are based upon the following: 12 Requests for Information(BFI's). ■ Construction support services for site visits consists of providing 6 visits (one person)and attendance at the pre-construction meeting and final inspection(one person)for a total of 8 site visits throughout the duration of construction. ■ Design testing(by others): The design testing scope of services along with the construction testing is by others. Page 2 of 9 ADDITIONAL SERVICES Services not included in our scope of work include,but are not limited to,the following: ■ Geotechnical engineering. • Architect/Engineer construction and/or delegated(special or threshold) engineer inspections. ■ Permitting. ■ Topographic Survey of the area within the scope of work. ■ SUE(subsurface utility engineering). ■ We shall not have control over or charge of and shall not be responsible for construction means,methods,techniques,sequences or procedures of construction or for safety precautions and programs in connection with the work, since these are solely the CONTRACTOR'S responsibility under the contract for construction. ■ All materials testing. ■ Other services not described in our scope of work. PROJECT SCHEDULE: The construction administration services noted above are based on the project scheduled completion of 160 calendar days from the contractor's notice to proceed. Page 3 of 9 JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE 10.23.12 Monroe County Airport: Key West International Airport Project: Baggage Claim Modifications FEE SUMMARY CONSTRUCTION ADMINISTRATION SERVICES BASIC SERVICES Hours Fee DBE AMOUNT Article A:Resident Project Representative $ 17,500 $ 17,500 Article B:Construction Administration(CA) 352 $ 41,800 Total Basic Services Lump Sum Fee 352 $ 59,300 $ 17,500 SPECIAL SERVICES Hours Fee Article C:Baggage Handling Systems(CA) 52 $ 10.500 Total Special Services Lump Sum Fee 52 $ 10,500 $ TOTAL LUMP SUM PROJECT FEE 404 $ 69,800 $ 17,500 DBE Percentage 25.07% Page 4 of 9 JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE 10.23.12 Monroe County Airport: Key Weat International Airport Project: Baggage Claim Modifications Article A:Resident Project Representative r Sr.Project, Project" Structural Meclianical - Electrical CADD woRKriEM Architect -Architect 'Engineer- Engineer Engineer Engineer - -Tech Clerieal, TOTAL 0 0 TOTAL HOURS 0 0 0 0 0 0 0 0 0 RATE S 130.00 S 100.00 S 113.00 S 110.00 S 90.00 S 130.00 S 60.00 S 58.00 --- PAYROLL ESTIMATE S - S S - S - S - S S _ _.. S............._.� 5 -- Task Subconaultants TOTALPAYROLL S - S - Overhead 0.00% S Perez Engineering and Development, Inc. S 17,500.00 Subtotal S S - Profit 0% S - S - Payroll Fee S Total Subconsuitants S 17,500.00 Subconsultants S 17,500 Expenses S Lump Sum Fee Total S 17,500 Task Eznenses: Mileage(200 miles round trip Q $0.555/mi) S - Airfare TOTAL FEE S 17,500 Meals and Per Diem Reproduction/Misc. Total Expenses S Page 5 of 9 JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE 10.23.12 Monroe County Airport: Key West International Airport Project: Baggage Claim Modifications Article B:Construction Adminlstr2tl091(CA) t r - "aS[}Yiojed`::•rProJeet r¢lrrre(nral h5echaaleal 41 d icslr CADD WORT{ITEM;• Arcblte'ett A14itectr . ►aeer tEn aeer., En Weer ,'Engineer+ Tech• Clerical,-` TOTAL 1 Project Management 40 40 2 Coordination with Project 16 16 Representative Engineer 3 Pre Construction Conference 6 2 1 9 4 Review Shop Drawings(24) 4 24 2 4 12 2 8 56 5 Respond to RFIs(12) 2 8 2 4 6 2 2 26 6 Site Visits(6) 8 48 8 8 72 7 Review Change Orders 8 4 4 2 18 8 Final Inspection 8 8 2 18 9 Review Close Out Documentation 4 8 2 2 4 2 22 10 Prepare Asbuills 2 8 8 2 24 44 11 Contractor Payment Reviews 4 4 6 14 12 Review Testing Results 2 2 6 6 1 17 TOTAL HOURS 40 160 32 36 30 6 24 �24 - 352 RATE S 130.00 S I00,00 S 113.OD S 110.00 S 90.00 S 130A0 S 60.00 S --- PAYROLLESTIMATE SS 5 0000 5 16000 S 3,616 S 3960 S 2,700 S 780 S 1,440 S is PAYROLL 35,088 Task Subconsultants TOTAL PAYROLL S 35,088 S Overhead 0.00°Y. S S - Subtotal S 35,089 S - Profit 0% S S Payroll Fee S 35,088 Total Subconsultants S - Subconsultants S Expenses S 6.712 Lump Sum Fee Total S 41,800 Task Expenses: Mileage(200 miles round trip r@ S0.555/mi) S 111.00 Airfue,9®S600 each S 5,400.00 TOTAL FEE S 41,87001 Meals and Per Diem 9®S75/day S 675.00 Lodging 2 0 5160 S 320.00 Reproduction/Misc. S 206.00 Total Expenses S 6.712.00 Page 6 of 9 JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE 10.23.12 Monroe County Airport Key West International Airport Project Baggage Claim Modifications Article C.Baggage Handling Systems(CA) .,Spoctaliyc,Specialty; �VORK7TE111_;::' "• ;'Ea Weer :EoEiueer' Clerical., -TOTAL 3 RFI Reviews 8 8 16 4 Shop Drmving Submittal Rc%icw 4 8 12 5 Trip to verify rival Installation I4 0 24 ._._ ..........®. TOTAL HOURS 36 16 __s..s..._.�...__�. RATE __..... .. ........ _. .S.. 135,00 S 128.00 1PAVROUL ESTIMATE S 4.860 S 2.042 S 6$08 TOTAL PAYROLL S 61908 Overhead 0.0016 S Subtotal S 6,908 Task Fsnenses: Profit 096 S Lodging-2 trips S 600 Payroll Fee S 6,908 Air&m-2trips S 2.400 Meets and Par Diem-4 Days©S75 S 300 Subeonsullants S Reprographics,courier,etc S I92 Expenses S 3,592 Lump Sum Fee Total S 10.500 Total E.-genses S 3.592 r Page 7 of 9 PEREZ ENGINEERING 8c DEVELOPMENT, INC October 10,2012 Mr. Eric S.Nielsen,P.E. Jacobs 245 Riverside Avenue, Suite#300 Jacksonville,FL 32202 RE: Key West International Airport—Baggage Claim Hall Renovations Proposal for Resident Inspector Services, Dear Eric: Perez Engineering & Development, Inc. has been requested to assist your staff and County personnel with the construction phase services for Key West International Airport Baggage Claim Hall Renovations project. We shall provide a resident inspector who is qualified to make interpretations, decisions, field computations, etc. and has knowledge of testing requirements and procedures. ITEM 1—SCOPE OF SERVICES 1. Prepare for and attend a pre-construction meeting. 2. Check activities to ensure compliance with the plans and specifications. Inform the County and Jacobs of any work that is non-compliant. 3. Ensure that all testing required by the specifications are a performed. Ensure that all materials used are accompanied by the numerical test results or a certification from the manufacturer that the material meets the applicable standards. 4. Ensure material tests are performed at the frequency stated in the specifications and witness the tests as they are performed; as required. 5. Review the test reports and certifications for conformance with the specifications and maintain a file for all reports and certifications. 6. Inform the County and Jacobs of deficiencies so corrections can be made and retesting performed. 7. Document quantities of materials used on the project by actual field measurements and computations in a field book. 8. Review pay request applications from the contractor. 9. We shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures of construction or for safety precautions and programs in connection with the work, since these are solely the CONTRACTOR'S responsibility under the contract for construction. Key West Office: 1010 Kennedy Dr.Suite 400•Key West,Florida 33040 tel:(305)293-9440 Fax:(305)296-0243 Mr.Eric S.Nielsen,P.E. October 10,2012 Page 2 10. We shall make every reasonable effort to ensure that the CONTRACTOR completes the work in accordance with the current approved schedule and carries out the work in accordance with the contract documents. 11.Prepare for and attend progress meetings on a bi-weekly basis. 12. Attend final inspection, create a punch list and attend follow up site visit to confirm completion of punch list items. ITEM 2-INDEMNIFICATION The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold the Consultant harmless from any damage, liability, or cost (including reasonable attorneys' fees) to the extent caused by the CLIENT's negligent acts, errors or omissions and those of anyone whom the CLIENT is legally liable,and arising from the project that is the subject of this Agreement. The Consultant agrees,to the fullest extent permitted by law,to indemnify and hold the CLIENT harmless from any damage, liability, or cost (including reasonable attorneys' fees) to the extent caused by the Consultants negligent acts, errors or omissions in the performance of professional services under this Agreement. ITEM 3-TERMINATION The CLIENT, through written notice to Perez Engineering & Development, Inc. may terminate this agreement in whole or in part (without cause) for the owner's convenience. This agreement is not a guaranteed total fee. If such a termination takes place, Perez Engineering & Development, Inc. will receive payment for all work performed prior to receiving notice to cease work. Perez Engineering & Development, Inc. will also be paid for any costs incurred in association with their stopping work on the project. ITEM 4—COMPENSATION The services summarized above shall be provided for a total lump sum fee of $17,500. The construction contract length for this project is 160 calendar days. If you have any questions or need additional information,please do not hesitate to contact us. Sincerely, CLIENT Allen E.Perez,P.E. President Date