Item F37 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20, 2012 Division: OMB
Bulk Item: _X_ No — Department: Grants
Staff Contact/Phone #: Lisa Tennyson x 4444
AGENDA ITEM WORDING: Ratification of grant adjustment submission to FDLE JAG sub-grant
to account for unexpended funds of$2.5 1, and approval to authorize the Grants Administrator to
process routine grant adjustments to FDLE grants.
ITEM BACKGROUND: Per FDLE JAG grant requirements, formal grant adjustments must be made
to address routine grant management tasks, (for example, if the subcontractor does not spend all of the
allotted funding.) Currently grant adjustments must be submitted in the FDLE online grant
management system by the "Chief Official," requiring that we bring these grant adjustments to the
BOCC for approval first, often creating timing issues with reporting and closeout deadlines. Grant
adjustments that affect contract terms or amounts will continue to be brought to the BOCC.
PREVIOUS RELEVANT BOCC ACTION: FDLE contracts and MOUs with the providers were all
approved at the November 16, 2011 BOCC meeting.
CONTRACT/AGREEMENT CHANGES: The funding not spent will be decreased from the overall
grant award changing the FDLE JAG grant to Heron Peacock to $29,856.49.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $0 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: $0 SOURCE OF FUNDS: NA
REVENUE PRODUCING: Yes No X. AMOU T PER MONTH Year
'fi APPROVED BY: County Atty OMB/Purc asing Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
All of the funds were not expended. The balance of the grant is$2.51.
By electronically submitting this adjustment, 1 hereby certify that I have reviewed the
changes and find them necessary for program activities. I am the signing authority or
have been delegated as such by the appropriate official. Information regarding the
signing authority is available for review.
Electronically Signed By:
Date
10/30/2012 David Rice
Authorized Official or Designated Representative
Application Ref# 2012-JAGC-1768
Contract 2012-JAGC-MONR-2-C4-246
Rule Reference 11D-9,006 OCJG-005(rev.Aprii 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
f the Sub g rart Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $29,856.49 $0.00 $29,856.49
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $29,856.49 $0.00 $29,856.49
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI) ? No
Application Ref# 2012-JAGC-1768 Section#4 Page 1 of 3
Contract 2012-JAGC-MOLAR-2-C4-246
Rule Reference 11 D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
TOTAL BUDGET: $ 29,856,49
CONTRACTUAL SERVICES:
Heron-Peacock will provide approximately 1,800 hours of services to clients. The service will
include: assessments, case management, drug testing, substance abuse counseling and recovery
services.
Unit: 1 Service hour
Units to be provided: 1,800 (approximately)
Unit Cost: 16.59(rounded)
1,800 units x 16.59 per unit= 29,856.49
TOTAL PROJECT = $29,856.49
CONTRACT:
Monroe County will execute a contract with US Fellowship DBA Heron-Peacock Supported Living
for the period of Oct 1, 2011 thru Sept 30, 2012 to cover the grant period. A copy of the executed
contract will be sent to FDLE.
Application Ref# 2012-JAGC-1768 Section#4 Page 2 of 3
Contract 2012-JAGC-MONR-2-C4-246
Rule Reference 11 D-9.006 OCJG-O05(rev_April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: NA/Services provided by contracted provider.
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: NA/Services provided by contracted provider.
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: 1,000
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: NA
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit Cost based on the following budget:
Salaries and Benefits:
Site Manager: 8,725
Team Leader: 8,936
FT Support Worker: 7,555
PT Support Worker: 3,643
Sub-total Sal/Ben: 28,859
Expenses:
Drug Test Kits and Gloves: 1,000
TOTAL: $29,859
Unit cost= 1 service hour
Total units = 1,800 (approximately)
Unit cost= 16.59 (rounded)
1,800 units x 16.59 = $29,859,
TOTAL PROJECT= $29,859
*All funds were not expended. The balance of the grant was$2.51.
Application Ref# 2012-JAGC-1768 Section#4 Page 3 of 3
Contract 2012-JAGC-MONK-2-C4-246
Rule Reference 11D4006 CCJG-005(rev.April 2005)