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Item F42 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: November 20, 2012 Division: OMB Bulk Item: Yes NoF] Department: Grants Staff Contact Person: x4444 AGENDA ITEM WORDING: Authorization for the Mayor to execute the Certificate of Acceptance of Sub-grant Award for the Boys and Girls Club Key West Smart Moves Prevention Program using funds provided under the FDLE Edward Byrne Memorial Justice Assistance Grant program, for the period from October1, 2012through September 3O, 2O13. ITEM BACKGROUND: Federal funds are provided through the Florida Department of Levv Enforcement. Substance Abuse Policy Advisory Board (SAPAB) reviews proposals and makes recommendations to BOCC for local funding ofprogranns. PREVIOUS RELEVANT BOCCACTION: Approval to apply for grant funds given at June 2012 meeting. MOU with Boys and Girls Club of the Keys, provider of the program, is also on the agenda for this meeting. CONTRACT/AGREEMENT CHANGES: _None STAFF RECOMMENDATION: Approval TOTAL COST: $16,499_ Indirect Cost: BUDGETED: Yes No �l COST TDCOUNTY: $0 SOURCE OFFUNDS: F[ LE DIFFERENTIAL DF LOCAL PREFERENCE: REVENUE PRODUCING: Yes [lNo A LINT PER MONTH ______ YEA APPRDVEDBY:COUNTY ATTYJ D)wB/PURCHASING [l RISK MANAGEMENT DOCUMENTATION: INCLUDED: ETO FOLLOW: F] NOT REQUIRED: [l DISPOSITIDN: ___ AGENDA ITEM #: ___ MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Florida Department of Law Effective Date: 10/01/12 Enforcement Expiration Date: 09/30/13 Contract Purpose/Description: Funds provided through FDLE Agreement to provide funds for the Boys and Girls Club Key West Smart Moves Prevention Program. Contract Manager: Lisa Tennyson 4444 OMB/Grants Mgt. (Name) (Ext.) (Department) for BOCC meeting on 11/20/12 Agenda Deadline: 11/06/12 CONTRACT COSTS Total Dollar Value of Contract: $16,499 Current Year Portion: $16,499 Budgeted? Yes X No Account Codes: 125-06044-530490 Grant: $16,499 County Match: $0 ADDITIONAL COSTS L CONTRACT REVIEW Changes Date Out Date In Needed Revi er Division Director YesD Noo-'-- Risk Manarjent Yesr-, N 011 O.M.B./Putasing ........ YesR NoM 0, County Attorney It killa YesR NoE] Comments: OMB Form Revised 9/11/95 MCP #2 Revised 2/95 DLE Florida Department of Office of Criminal Justice Grants Rick Scott, Governor Law Enforcement Post Office Box 1489 Pam Bondi,Attorney General Tallahassee, Florida 32302-1489 Jeff Atwater, Chief Financial Officer Gerald M. Bailey (850)617-1250 Adam Putnam, Commissioner of Agriculture Commissioner www.fdle.state.fl.us OCT 3 1 2012 The Honorable David Rice Mayor Monroe County Board Of Commissioners 1100 Simonton Street Room 2-213 Key West, FL 33040 Re: Contract No. 2013-JAGC-MONR-5-D7-126 Dear Mayor Rice: The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of $ 16,499.00 for the project entitled, BOYS AND GIRLS CLUB: KEY WEST SMART MOVES PREVENTION PROGRAM. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to the Standard Conditions of the subgrant. Changes were made after your application was received in this office. Therefore, the Standard Conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and costs reimbursements. The enclosed Certification of Acceptance should be completed and returned to the Department within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expenditures. Committed to Service - Integrity - Respect - Quality The Honorable David Rice { Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Janice Parish at 850/617-1250. Sincerely, galy(tko W errs Administrator CHW/JP/st Enclosures State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2013-JAGC-MONR-5-D7-126, in the amount of$ 16,499.00, for a project entitled, BOYS AND GIRLS CLUB: KEY WEST SMART MOVES PREVENTION PROGRAM, for the period of 10/01/2012 through 09/30/2013, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this subgrant. (Signature of Subgrantee's Authorized Official) (Typed Name and Title of Official) (Name of Subgrantee) (Date of Acceptance) MONROE COUNTY ATTORNEY APPROVED AS TO FORM: fj 0 a�,'I 1;�i.11 C+HISTINE M. LIMBERT-BARROWS ASSISTANT COUNTY ATTORNEY Data Rule Reference 11 D-9,006 OCJG-0 12 (Rev, October 2005) State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date ofAward: Grant Period: From: 10/01/2012 TO: 09/30/2013 Project Title: BOYS AND GIRLS CLUB: KEY WEST SMART MOVES PREVENTION PROGRAM Grant Number: 2013-JAGC-MONR-5-D7-126 Federal Funds: $ 16,499.00 State Agency Match: Local Agency Match: $ 0.00 Total Project Cost: $ 16,499.00 CFDA Number: 16.738 Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90- 351, as amended, and the Anti-Drug Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 7100 1 D, Office of Justice Programs, Common Rule for State and Local Governments and A- 87, or OMB Circulars A-110 orA-102, as applicable, and A-21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690. SUBGRANT AWARD CERTIFICATE (CONTINUED) This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. Authorized]0fficial Clayton H. Wilder Administrator ) V - 3 ( . 1 -7— This award is subject to special conditions (attached). Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide ISubgrant Recipient Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: David Rice Title: Mayor Address: 1100 Simonton Street Room 2-213 City: Key West State: FL Zip: 33040 Phone: 305-289-6000 Ext: Fax: Email: rice-david@monroecounty-fl.gov Chief Financial Officer Name: Danny Kolhage Title: Clerk Address: 500 Whitehead Street City: Key West State: FL Zip: 33040 Phone: 305-292-3550 Ext: Fax: 305-295-3663 Email: dkolhage@monroe-clerk.com Application Ref t# 2013-JAGC-1990 - 2 Contract 2013-JAGC-MONR-5-D7-126 Section #f1 Page 1 of Rule Reference t 1 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide Implementing Agency Organization Name: Monroe County Board of Commissioners County: Monroe Chief Official Name: David Rice Title: Mayor Address: 1100 Simonton Street Room 2-213 City: Key West State: FL Zip: 33040 Phone: 305-289-6000 Ext: Fax: Email: rice-david@monroecounty-fl.gov Project Director Name: Lisa Tennyson Title: Grants Administrator Address: 1100 Simonton Street Room 2-213 City: Key West State: FL Zip: 33040 Phone: 305-292-4444 Ext: Fax: Email: Tennyson-Lisa@monroecounty-fl.gov Application Ref# 2013-JAGC-1990 Section #1 Page 2 of 2 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9.006 OCJG-005(rev.Apn(2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide �y %, r,„ � � 1 .: /;, i ,, � r�y%/ ��fA�"��%��l�d�u6rtii 11 9�r i�li ��i,C�,�,i�/r i%� r �R �: iiJ /✓ '-l'1,, �l�rl�,wd�;iFr.J��,';"• y ,�,��;:� a 6 r,,,a m'i�,,,rr r i n„ J, '/I�/u�/ � ��If I/ �/��'Ir� � iY � �' � Hi. General Project Information Project Title: BOYS AND GIRLS CLUB: KEY WEST SMART MOVES PREVENTION PROGRAM Subgrant Recipient: Monroe County Board of Commissioners Implementing Agency: Monroe County Board of Commissioners Project Start Date: 10/1/2012 End Date: 9/30/2013 Problem Identification It is a well-documented fact that children, their families and the entire community benefit dramatically from having easily accessible, quality after-school programs. Data from a national study of after-school programs indicates that children who spend three or more hours home alone during out of school time are more vulnerable to risky behaviors including substance and alcohol abuse and delinquency. The information from this study clearly points out the fact that a child's participation in a quality after-school program is an effective prevention strategy for risky, delinquent, and harmful behavior. According to the information on the 2010 Florida Youth Substance Abuse Survey, 40.50% of Monroe County middle school students between the ages of 10-14 years old and 67.20% High School students aged 15 to 17 have reported using alcohol. This is compared to a state average of 35.90% for middle school students and 63.40% for high school students. Additional data obtained from the 2010 Florida Youth Substance Abuse Survey shows that in most cases the youth in Monroe County have a higher risk factor, as well as a generally higher percentage, of underage drinking or experimentation with drugs than their state-wide counterparts. However, per capita there are fewer resources available to engage these youth and redirect their behaviors in a rural county such as Monroe. According to Annie E. Casey Foundation KID COUNT data, Monroe County's children have become more at-risk. In 2008/09, 15.6% of children under 18 were living in poverty. That number jumped to 18.75% in 2009/10, as did the percentage of all persons living in poverty. In 2008/09, 7,414 (10.4%)of the population was living in poverty compared to 9,112 (12.6%)on 2009/10. The same pattern remains consistent for free and reduced lunches. In 2008, 2,968 children (35.9%) enrolled in schools were receiving free and reduced lunches and in 2009/10, 3,935 (48%) were receiving free and reduced lunches. The total school enrollment in 2008/09 was 8,278 children and in 2009/10 total enrollment was 8,281 students. Almost half of the total school enrollment in 2009/10 was receiving free and reduced lunches. In Monroe County, a high percentage of families with children are single parent homes or families with annual incomes of less than $22,000. Many are receiving subsidized childcare support and, due to the high cost of living and the lack of affordable housing, most parents are forced to work two jobs. This results in a tremendous number of latch-key children being left with little or no adult supervision during the critical after-school hours, school holidays, and vacations. Application Ref# 2013-JAG&-1990 — — ___— Section#2 Page 1 of 4 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9 006 OCJG-005(rev_Aprd 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide �+ �.,` 1lr "7""r /�%ifj ✓�/ JILT//I Op, /i �m � � '""" ^, .,^„y^^^r r' """ ^""'".y"n �. � .m uw.4�„'�'ww`: �� "�`ak� .f �%'��rd✓�,�.�u(c��r�l�l�� d!�/r�`F �� .� � f h f i/ �i ( l��l �� With the employment demands of the adults, many children are often left alone or have older siblings watching them during the most critical times of their days: after-school or on non-school days. Over 70% of the children who attend a Boys and Girls Club in Monroe County come from homes that are at or below the Monroe County Poverty Level Index, or reside in homes where there is a history of substance abuse, domestic violence, or parental incarceration. Without the opportunities, guidance and supervision that we offer to these children, they would have little opportunity to engage in positive activities. Last year our Clubs in Key West and Big Pine Key were open for a combined total of 250 days to address these issues and to provide hope and opportunity. Our continued goal is to be able to expand the number of days that we are open in order to offer increased positive opportunities for the youth of Monroe County. The Boys and Girls Club is committed to offering positive after-school programs for youth in the community that address the issues of tobacco, alcohol, drugs, violence, and healthily life skills. Project Summary(Scope of Work) The program for which we are seeking funding is the SMART MOVES Prevention Program. The Boys and Girls Clubs of the Keys is excited about continuing our successful partnership with the Monroe County School District and Monroe County with the continuation of our before school, after school and weekend academic and preventive programs. The program is designed to support learning, prevention activities and leadership development for a minimum of 50 at-risk youth from elementary and middle school levels. The target population will have structured activities, snacks and supervision prior to and after each school day. T The overall objectives of the program are to better furnish the targeted students with the skills needed to resist risky behaviors, overcome their obstacles, and make better decisions. This program will be under the direction of a Prevention Director and Prevention/Activity Coordinators who will offer leadership development, academic support, career exploration, substance abuse education and prevention information, discussions and activities, health and fitness information and activities, opportunities for positive peer communication and support, opportunities for community service, and opportunities for positive adult guidance and support. The Boys and Girls Clubs of the Keys Area is uniquely qualified to operate this program, with twenty years of experience working with at-risk young people throughout Monroe County. Our successful and extensive experience in youth development has shown that providing a place where children can go and want to go to learn is an effective preventive strategy. With the guidance of caring adults, who mentor and empower them, students develop essential character traits and positive leadership skills that help them influence others in positive ways. Health and fitness play a vital role in the Club which fosters and encourages healthy physical development, team building skills and other important life skills. Through recreational activities, students have fun and acquire self-confidence, a Application Ref# 2013-JAGC-1990 Section 42 Page 2 of 4 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 11 D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant ' County-wide sense of fair play and skills in interpersonal relationships. The Prevention service documentation will consist of staff time sheets that will include the staff name and id number, description of the activity, the duration, the date of the activity, the program and the cost center. The Prevention audit documentation may include a combination ofthe following: attendance records with date, recipient names, service dates, program mahaha/ agenda vvhhdate, duration ofaoUv)ty. adve�)nomento (if app|ioab/e). and nupeminorinatnucdona Monroe County requires that all reimbursement requests from our providers be accompanied by a notarized statement attesting to accuracy and specific, verifiable documentation including staff time sheets with specific activity information, and payroll records. |n addition, providers are required to provide case files, activity records, attendance records, etc, for audit and verification purposes. Contract 2013-JAGC-MONR-5-D7-126 mu/mRofemncw I/o's oufiooJs-noo(fe",xpmcoum) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1)80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a)or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no,"answer N/A. Answer: NA Application Ref 4 2013-JAGC-1990 Section ##2 Page 4 of 4 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 110-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide �rr�� .v�� i2, /, � ✓!r l�ly��,g!��d/ � ,l��u(�i�/rr�;'�r�% �f��/r��! /i�/�� dlJ�rr' f/��f ''w,w�''w,.'�'w.��r�w�a�" G .�:"�c � �lu""' '��( 'w�w �!�1ar�� '�rc,X" x' ww'w,✓w' Ili o;/(i/ f f General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 003 - Prevention and Education Programs State Purpose Area: A-Accomplishments: Includes any accomplishments during the reporting period. Activity Description Activity: Academic Tutoring Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School, Elementary Activity Description Activity: After School Program Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School, Elementary Activity Description Activity: Community Service Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School, Elementary -- Activity Description Activity: Drug Prevention Education Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School, Elementary - — -- Activity Description — --- Activity: Recreation Program Target Group: Juveniles - Male or female* Geographic Area: Rural Location Type: School, Elementary Application Ref# 2013-JAGC-1990 Section#3 Page 1 of 4 Contract 2013-JAGC-MONR-5-D7-126 yule Reference 11 D-9 006 0CJG-005(rev.April 2065) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide ��s:;�� ..�rw,✓rw1. '��%'i„'/r.�. '�i�ii lf��I1,D 1i 01),1„��;-t��yly�f„r�ir�„�li��/ i,�ui�l�`��"Ny"1V7/ o �/ry �/�fI`/ ��/f� �.,;� /!/�//�l�i �//;�i��lufJ/ � Objectives and Measures Objective: Al - Report on program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] Goal: The Monroe Board of County Commissioners anticipates funding the Boys and Girls Club of the Keys Area for after school prevention programming for at-risk youth. Services will be provided approximately 24 hours per week for 37 weeks. The services will be provided by a Program Director and Activity Coordinators. Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov website? Goal: No Objective: A3 - Report on subgrants from grantees other than FDLE Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)?A Grantee can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Goal: No Measure: Part 2 If yes, enter grantee organization or agency name. Goal: NA State Purpose Area: PE - Prevention and Education: Includes activities where individuals are served, directly or indirectly.Activities may include one-time events, services, or events and services that occur on a continual basis. - - -� Activity Description - -- _ Activity: Prevention and Education Target Group: Prevention and Education Geographic Area: Rural Location Type: School, Elementary Application Ref# 2013-JAGC-1990 Section #3 Page 2 of 4 Contract 2013-JAGC-MONR-5-D7-126 ,2u[e Reference 11 D-9.006 OCJG-005(rev.April 2}05) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide ,,✓;, r ,.( / n A ` A�/d�l�li�� i/°it r N/�/ �J��i�, !/iJ/I �� /.�"�r r ! 1" 'i" /r¢ � r%��/r� �;/�,1 / �/ � �rr iM�plii�rr��Jl/�'i/nLfn;/ !�/7'"'i`��1/ �j � ^ �l"�h� ��iT�Y1.. ,r /le a/Jfr° �/�'�rlr�,r.!/�{/r%J/✓if%j��f/,,1��< a Objectives and Measures Objective: PE1 - Report on JAG funding allocated for prevention and education Measure: Part 1 How much JAG funding has been allocated for Prevention and Education? Please report in dollars ($). Goal: $16,499.00 Measure: Part 2 How many prevention or education programs will you implement? Goal: 1 Measure: Part 4 What type of prevention or education programs will you provide? In your response, please list all that apply from the following choices: Anti-gang, Anti-drug, Cognitive, Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance, GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse, Truancy, Vocational, Other. If other, please specify. Goal: Other: SMART KIDS program, which includes tutoring, pro-social skill building, alcohol and substance abuse prevention activities,delinquency prevention, and community service. Objective: PE2- Serve participants in ongoing programs Measure: Part 1 How many participants will the program serve? Please report the number of participants for ongoing programs and not one-time events. Goal: 50 Measure: Part 2 Of those participants to be served, how many will be NEW participants? Goal: 50 Application Ref# 2013-JAGC-1990 Section--- #3 Page 3 of 4 Contract 2013-JAGC-MONR-5-D7-126 Rifle Reference 11D-9 006 CCJG-005(rev-April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide � 9 r � /r; ,.i ✓jl�l✓!N�Ij%,�J�/At l (iuvf � 'r old, e?'%rs i /air �i! "mr'1 777�wr is;�,rn➢ ^�;"�'�/,. i � :,.a,F i «;„ ;-P I':a d,(:,.,��ii�,,y,� /,,r»,/1 ,'/✓/� lkv;. °/ (//i.�� /��/f�"�A %',V"i Ia�� %��!, /�1,^r"i�Y/ rN�( il;Yr//1 ''�( .'��71�f:.��GM�,r,.. J,�„/�,:,�r �i ,,r;, , /,i�o;,.Prj iHlN�l' 'D+h� r�oR.pi� ,/lr/� )Ll,,,II r j�� 11i //�/"/ �U��Y� ��•mrHlf/„�� .... Section Questions: Question: If'other"was selected for the geographic area, please describe. Answer: NA Question: If'other"was selected for location type, please describe. Answer: NA Application Ref# 2013-JAGC-1990 Section #3 Page 4 of 4 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 110-9.006 OCJG-005(rev_April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide yll' r xr�orrrrrriryf /rriti✓a"i r''"{'"�y'" ^r ri Itf I 1 Y Y4:. a --u, /1 f, � N N f/A.,.�r/a f,/, r fi�(Y r,/,�i � ��rN�. / �OY:./i f aJl � ��q 5/✓�' dN./Jr(�� Af/.'' ,:i V h ,;,,,, r �. r ,�l t,. � „� 1!f/��..�rr ��✓p�,:, r�J�! r/ rjf Y ,.fir y�i N/I� r .✓//.1 ,r/rr %P"..� � �:G','N/it rr/ .�ty General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 596000749 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $16,499.00 $0.00 $16,499.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 Outlay $0.00 Indirect Costs $0.00 $0.00 $0.00 --Totals -- $16,499.00 $0.00 $16,499.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No APRl,Cation Ref# 2013-JAGC-1990 -- --- -- � Section#4 Page 1 of 3 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 110 9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide r /UY 7Ur r � ,r ��.,� ,;, , rft falr'"!zi�'r'/"f r/%j T nl�,Y',,/fr, '�fi /1"° " ,... / i 1i/1 r ,::✓rrh��N,,Jr//�/, ,, f&„ ... r8,ryl „) ;; nor;,,. ¢vf,;,r/,f//o,,,;/, �, yl;S � r;if �r/;✓�l fiu �1N'.� ��1�/�i�;.fv r„ /ii(r'<� �i"J�/�%G.i Budget Narrative: CONTRACTUAL SERVICES The Boys and Girls Club of the Keys Area will provide 888 hours(service units)of afterschool (including before school and weekend) prevention programming for at-risk youth in Monroe County. Services will be provided approximately 24 hours per week for 37 weeks. The services will be provided by a Program Director and Prevention/Activity Coordinators. Unit: 1 Hour Unit Cost: $18.58 ('The unit cost is lower than last year?s unit cost for this service due to decreases in staff hourly rates.) Unit Cost Budget: 888 Unit of afterschool prevention programs and activities @$18.58 per hour= $16,499 Unit Cost Calculation: 888 x $18.58= $16.499 Total Budget: $16,499 Unit Cost was established by contracted service provider in June 2012. Contract: Monroe County will execute a contract with the Boys and Girls Club of the Keys Area for the SMART MOVES program for the period of Oct 1, 2012 through September 30, 2013 to cover the grant period. A copy of the contract will be sent to FDLE. Application Ref# 2013-JAGC-1990 Section#4 Page 2 of 3 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 1;D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- County-wide ,,.:' v /1T,r f ✓ <; �gi�,/ e ,/�A.r Nr �%i .J i i�1{��i 4 ��,,,:v�P/� ,,,,,1„-�N i� �flJi f/� ../r, �� ,/�ifu,;r� a; ,�u�.i�, w/rfw.rM ` �;..�«.. ,✓a;,,,, �,"�(cG�e�:w...: �/""''y� �;:t� rvi„,;, �hj��h�W��: Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: NA Question: If benefits are to be included, are they reflected in the budget narrative? Answer: NA Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: Monroe County's OCO threshold is $1,000. Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: NA Question: If the budget includes services based on unit costs,provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: The basis for the unit cost is staff salaries assigned to the program (plus a small amount for supplies.) Program Director $25/hr x 296 hours = $7,400 Prevention Activity Coordinators $15/hr x 592 = $8,800 Supplies= $219 (Last year, supplies were funded via a different grant source, that is not available this year.) Total Budget = $16,499 Total Units = 880 Total Cost per Unit = $16.58 Application Ref# 2013-JAGC-1990 Section #4 Page 3 of 3 Contract 2013-JAGC-MONR-5-D7-126 Rule Reference 110-9 006 0MG-005(rev-April 2005) Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement Conditions of agreement requiring compliance bv units of local government(oubgrantrecipients\. imp|emenhnQagencies, and ot�eagencies upon signed auueptanceofthesubgrantowardapp'arin this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions ofthis agreement will result in required corrective action upbo and including project costs being disallowed and termination ofthe pnojeot, as specified in item 18of this section. 1' All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.oip.usdoi.gov/financialguide/index.htm) and the Edward Byrne Memorial Justice Assistance Grant(JAG) program guidance \ as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Florida Administrative Code,Chapter 1ID'9. "Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pnogramn''; ° Office uf Management and Budget(OK8B) Circulars: o A-21 (2CF ��), "��o�t�rincip|emfo,�duc�tionm| Institutions" �� o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" o A-102. ^'Grants and Cooperative Agreements with State and Local Governments" o A-110 (2CFR216), "Uniform Administrative Requirements for Grants and Cooperative Agreements" o A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations" o A-133, "Audits of States, Local Governments, and Non-Profit Organizations" ° Code of Federal Regulations: o 2CFR 175-15(b), "Award Term for Trafficking in Persons" o 28CFR38^ "Equal Treatment for Faith-Based Organizations" o 28CFRGG, "8.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Govern ment-Wide Requirements for Drug-Free Workplace(Grants)" o 28CFR18, 22, 23, 30. 35. 42, Gi. and G2 � Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—Improving the Department of Justice's Grant Programs, Chapter I—Assisting Law Enforcement and Criminal Justice Agencies, Sac. I Ill. Merger ofByrne Grant Program and Local Lmvv Enforcement Block Grant Program: ^ � United States Code: o 42 M.S.C. 3711 ets*q., "Omnibus Crime Control and Safe Streets Act of19GO" � State of Florida General Records Schedule GSI-SL for State and Local Government Agencies: ' Z Requirements for Contractors ofSubQnant Recipients The subgnant recipient assures the compliance ofall contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S,C� 3711 mL seq. at the Office ofJustice Programs Financial Guide )� and all other applicable State and Federal laws, orders, rinou|ana. or regulations, Edward Byrne Memorial J aU Florida Department of Law Enforcement 3' Allowable Costs a. Allowance for costs incurred under the aubgnant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department ofJustice Common Rule for State And Local Governments and federal OMB Circular 4r87. "Cost Principles for State, Local and Indian Tribal Governments," or OMB Circular A-2 1, "Cost Principles for Educational Institutions." b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department ofJustice Common Rule for State and Local Governments, or OMB yW Circular A-11O. or OMB Circular A-1O2. and Florida law to be eligible for reimbursement. 4- Reports e. Project Performance Reports (1) Reporting Time Fnannoo: The oubgrant recipient shall submit Quarterly Project Performance Reports to the Florida Depart vv mentofLoEn[on:ennenthe 'fterknovvnao the Department, within fifteen (15) days after the end of the reporting period. |naddUion if the aubgnant award period is extended beyond the"original" project period, additional ' Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, acourate, and timely may result insanctions, ao specified initem 18. Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include response to all objectives included in your subgranL Adetai|edrasponseianequiredinthenarrativeportion^ryes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems, Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Direutor Application Manager, orPo�brnnanueContacts. ' ' b, Financial Reports � (1) Project Expenditure Reports (a) The oubgrant recipient shall have choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (3O) days after the end of the reporting period. In addition, if the subgrontavvard period io extended, additional P �^eutExpandihureRepo�a ' be submitted, Project Expenditure Reports for grants - made under Recovery shallt must be submitted monthly. See the Recovery Act Conditions for additional information, (b) All project expenditures for reimbursement ofsubQnant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided bvthe O�ueofChmina| Juot�e Grants (OCJG) through the £ubonant |nfonnadon ' Management ON-line (S|MON) system. - (c) All Project Expenditure Reports oheU be submitted in sufficient detail for proper pre- audit and post-audit. (d) Before the"fine|" Project Expenditure Report will be processed, the suborant recipient must submit|o the Oepa�nnentaUoutstanding project nepo�a ~ndmust 8fY2Q/3 Page 2 Edward Florida Department of Law Enforcement have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. (f) The report must be electronically signed by the subgrent recipient orimplementing agency's chief financial officer or the chief financial officer's designee. (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45)days of the oubgrent termination date. (b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. (3) Project Generated Income (PGI) (a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter, |f any PG| remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PGI reports until all funds are expended. (See Item 11. Program |noonne.) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. o. Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures e. All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide, the Common Rule, and OMB Circulars A-21. A-87. and A-11O. orAr1O2 as app|icab|e, in their entirety. b� The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them, As a subgrant /eo/pient, you must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds, An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track neoeipts, expenditures, assets, and liabilities for awards, progroms, and subQrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget ae approved by the Department, d, All funds not spent according to this agreement shall be subject to repayment by the subgnant recipient, 3FY2D18 Page Florida Department of Law Enforcement 6. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Fudhormore, the obligation of the State of Florida to reimburse aubgrant recipients for incurred costs is subject b}available federal fonds. 7. Obligation ufSubgnamt Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent kz the termination date of the oubgnantperiod. Only p ��ctooahsincunodonnrafter � theeffeuedeteandonorphortothetarminationdaheofthesubg' nt recipient's p j �eu are eligible for reimbursement. All payments must be completed within thirty (3O) days of the end of the aubgnantperiod. 8. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee, 9. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not bean interest bearing account. b. The account may earn intereot, but any earned interest must be used for program purposes and expended before the federal grant period end date, Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 18. Travel and Training The cost of all travel shall be reimbursed according to the subgrant recipient's written travel policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be reimbursed according to § 112.081. Fla. StaL 11. Program Income(also known am Project Generated Income) a. All income generated oaa direct result ofasubgrant project shaUbedeemedproOram income. b, Any project that will potentially earn PGI must submit an Earnings and Expenditures Report to report how much PG| was earned during each quarter, A report must be submitted each quarter even ifnoPG| was earned orexpended. PG| Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. c� PGI expenditures require prior written approval from the Office of Criminal Justice Grants, Program income must be used for the purposes of and Linder the conditions applicable to the award. If the cost io allowable under the Federal grant program, then the cost would be allowable using program income, PG| budget requests must be signed by the subgnant recipient or implementing agency's chief financial officer or the chief financial officer's designee. d, Program income should be used as earned and expended ao soon aopossible. Any unexpended PG1 remaining at the end of the Federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. SFY2073 Page Edward Byrne Memorial Justic Assistance JAG Florida Department of La nforcement 12' Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. A detailed justification must be submitted to and approved byFDLEprior ho obligation or expenditures of such funds, Approval shall ba based upon the contract's compliance with requirements found in the Financial Guide. the Common Ru|e, and in applicable state statutes. The Department's approval of the sUbgrant recipient agreement does not constitute approval of consultant contracts. |f consultants are hired through a competitive bidding process (not sole aounce). the $45O threshold does not apply. 13. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal uotiue purpoees during its uoefu| |ifeordiopose ofitpursuant toQ 274. F!a. Stat, ' b. The subgnent recipient shall establish and administer system to protect, preaerve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department ofJustice Common Rule for State and Local Governments or the federal OMB Circular A-1 10 or A-1 02, as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 14, Ownership of Data and Creative Material Ownership of material, dinuoverien, inventiono, and results dove|oped, pnoduuad, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMB Circular A-1 10 or A-1 02, as applicable. 15. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, pub|ioh, or otherwise use, and authorize others to use, for Federal government purposes: a, The copyright in any work developed under an award oroubaward. and b, Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 16. Publication or Printing mfReports The subgnant recipient shall submit for review and approval one copy of any curricu|a, training materials, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty(30) days prior to the targeted dissemination date, All materials publicizing or resulting from award activities shall contain the following statements: "This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award numberl awarded by the Bureau of Justice Assistance, 'The Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice," Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement 17. Audit a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-1 33 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgnant recipient shall submit an annual financial audit that meets the requirements of § 11,45. Fla. 3taL . "Definitions; duties; authorities; reports; `ru|ea.^'� � 215.97. Fla. �tat ^F|ohdaSingle Aud�Ac�; and Ru�sof the Audhor6enerai Chapter 1O,55D. ^ -| -' Governmental Entity Audits"and Chapter 1O�85O. "Florida Sing|eAuditAutAuc Audits Nonprofit �andFoProftOrgantrations,^ b, A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (S\ months after the audit period. |n order bubeconnp|obe. the oubnni�edrepo�ohaUinclude 'nymanagement letters issued separately and management's written response LoaUfindin�o. both audit repo� and management |e�er�ndinga |nuonnp|eteauditrepodovvU| notbeau`"accepted th � o�p y e Department, ' -- '-- - -� o. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either Certified Public Accountant ora Licensed Public Accountant. d� The aubgnant recipient shall take appropriate corrective action within six (0\ months ofthe iasuedateo/theouditrepo�ininstancesofnonuomp|ianuevvithfedeno| |e' - and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three(3) years from the date the audit report ia ineued, unless extended in writing by the Department. t Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case, written notification, which can bein the form of the"Certification of Audit Ex-Exemption" U form. ahabeprovidedtotheDepa�mentbytheChiefFinancia| Of5oer. or -designee, that the subgnsnt recipient iaexennpL This notice ohaUbe provided to the Oepo� later rthan March following the end of the fiscal year. 0� If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified inan audit completed after such closeout. h The completed audit report or written notification of audit exemption should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2321 Phillips Road Tallahassee, Florida 323O8 18. Performance of Agreement Provisions /n the event of default, non-compliance or violation of any provision of this agreement by the subQnsnt recipient, the subgnsnt recipient's consultants and suppliers, orboth the Department shaUinnposesancdona |t deems epprophabaindudingwithholding payments `and oenoeUaUon be/mination, or suspension of the agreement in whole or in part. In such event. the Department t SFYZ0/3 Page 6 Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement shall notify the suborant recipient of its decision Uhidx (3O) days in advance of the effeuUvedate of such sanction. ThesubgnsntreuipiontahaUbepaid'only for those services satisfactorily | performed prior to the effective data of such sanction, 19. Commencement ofProject a, If project is not operational within 60 days of the original start date of the award period the oubgnant recipient must report by letter to the Depa�mentthe steps taken to initiate the ' project, the reasons for delay, and the expected start date, b. |fa project isnotoperationa| vvithinQOdaysoftheorigina| otartdateofthemxvardperiodthe oubQrmnt recipient must submit a second otatennenttothe Depodmentexplaining the ' implementation delay, C. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay iojustified or shall, at its discretion, unilaterally terminate this agreement and re- obligate oubgrantfundstootherDepartmentapprovedpngects The Department, where vvarrmnhsdby extenuating circumstances, nnayextend the abarM g date of the pcY�`ectstthe ninety (90) day period, but only byfornna/vvritten adjustment to'z this ogreen»ent^ p� 20. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises Out Of Causes beyond the control and without the fault or negligence of the oubgrent recipient. Such causes ino|ude but are not Unnitedto, acts of God ornf the public enenny. acts ofth government in either 'its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freightemoargoes' and unusually severe weather, but in every the ��|ure to perform shall bebeYond the control and without the fault or negligence f the subgrant recipient. b. |f failure to perform is caused by failure ofa consultant tope�onnorrnakaprogneaa and if such failure uuresriseooutofuauoesbeyondtheuontro| ofoubgnsntrenipientandoonsu'tant d vviLhoutfault or negligence of either ofthem the /n � an default, unless: ' (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The auborant recipient failed to reasonably comply with such order, o Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent ofsuch fai|una, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly, 21. Written Approval of Changes in this Approved Agreement(Grant Adjustments) a, SubAnsnt recipients must obtain prior approval from the Department for ma]nroubat�ndva changes such ao h i changes npnVeutautivities target aen/ic='`-� --'--'~ implementation schedules, ' � ' providers, pn�ectdireub�r. anddes/gnsornaaean:hp|ansee��dhinthe approved a3naennentand for any budget changes that wiOtransfer more than �1»96ofth total budget between budget categories. u e o 8FY2Oy3 Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement b, Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item o. Under no circumstances can transfers of funds increase the total budgeted award. d. Requests for changes to the oubgrantagnBement must be electronically signed by the subgrant recipient or implementing agency's chief official or the chief official's designee, e. Any certifications required for the requested changea, such as Sole Soun:e, ADP Justification, Privacy Certification fonno. and Confidential Funds certifications, must be signed by the oubgnynt recipient or implementing agency chief official or someone with formal, xvhUen signature authority for the chief official. 22. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, dieagreannonto, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b� If the subgrant recipient appeals the Department's deoision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk(agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in § 120. Ha. Stat., and in procedures set forth in Rule 28-108.104. Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver ofproceedings under§ 120. Fla. 8bst. 23. Conferences and Inspection of Work Conferences may be held at the request ofany party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monihor, inspect and assess work performed under this agreement. 24. Access to Records a. The Department ofLaw Enforcement, the Auditor General ofthe State ofFlorida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, docunnento, papers and records of the aubgnant recipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule, b, The Department reserves the right to unilaterally terminate this agreement if the subgrant reoipient, implementing agency, or contractor refuses to a||nvv public access to all documents, papers. |ettera, or other materials subject to provisions of0 119. Fla. Stot., and mode or received by the subgrant recipient or its contractor in conjunction with this agreement. o The subgnant recipient will give the awarding agency or the General Accounting ()ffiue, through any authorized representadve, access to and the right to examine all paper or electronic records related to the financial assistance, 25. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request mf duly authorized persons, The subgnant recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: . SfY2O/3 Page Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement 26. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Officials for the Subgnant recipient or Implementing Agency, p j �nn eutstaustnodfvthe help desk for FDLE's online grants nnenogementsystem, S�W{}N (Su ,nant !nfonnadon 'Management Online) oothat the organization can be updated inSiK8ON. /f the project director changes, o-grantadjustment must be entered inS|KAONto reflect the change. 27. Background Check Whenever a background screening for employment or a background security check is required by |avv for employment, unless otherwise provided by law, the provisions of§435 Fla. Shat shallapp|y, ' � a. All positions in programs providing care to children, the developmentally or vulnerable adults for 15 h ^ hours or positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to 8 435. Fla. Gbat using the level 2abandardeaetfodhinthatchapbac ~ �^ b All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall indude, but not be limited to, employment history checks, fingerprinting for oUpurposes and checks in this subsection, otatevvidecriminal and juvenU'— records checks through the Florida Department of Lovv Enfonuement, and federal criminal na--rdo checks through the Federal Bureau of Investigation, and may include |ooe| criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background und investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed, (2) Such background investigations oho|| be conducted at the expense of the employing agency oremployee. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency o/ byan authorized law enforcement officer and submitted to the Department ofLaw Enforcement for processing and forwarding, when requested by the employing agency to the United States Oepa�nnentof Justice for processing. The employing agency shall reimburse the Deport vv mentofL� Enfbrnementforanyoostsincurradbyitinthe processing of the fingerprints. 28. Drug Court Projects A Drug Court Project must comply with § 397 334' Fla. Stat. "Treatment-Based Drug Court Proyrams," 29. (]vmrt/rne for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement ofUoers the U � Depa�mentof Justice encourages consultation vvithall allied oom � o fthe criminal, rm na i i |' � components justice system in the affected jurisdiction. The purpose of this consultation isto anticipate a'd '|anfor systemic impacts such ao increased ooud u dockets � ' space. 8FY2O13 Page 9 Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement 38. Criminal Intelligence System The subgrant recipient agrees that any information technology system funded or supported by the Offima of Justice Programs funds will comply with 28 C.F.R. part23. Criminal Intelligence Systems Operating Policies, if the 0f5ma of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R. Part 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C,F R. 23.20(g), Should any violation of28 C.F.R, Part 23 oocur, the oubgnant recipient may be fined aa per 42U.S.C. 3788g(c)'(d). The aubgrant recipient may not oaUsh/ such a5nevvith federal funds. ' 31. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is required from all projectsthat are involved with confidential funds. The signed certification must be submitted at the time of grant application. 32. Civil Rights Compliance a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of oaue, co|or, national ohgin, re|igion, sex, dieabi|ity, or age in funded programs or activities, All subOnant reuipienta, implementing agencios, and contractors must comply with any applicable abatutoh|y-innposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of19G8 (42U.3.C. § 378Qd); the Victims of Crime Act(42 U&C. § 1OGO4(e)); The Juvenile Justice and Delinquency Prevention Act of2OD2 (42U.3'C. § 5O72(b)); the Civil Rights Act of1QO4 (42U.S.C� § 2OO8d); the Rehabilitation Act of1073 (29U.S.C� § 784); the Americans with Disabilities Act of19QO(42U.S.C. 812131-34); the EUuoa�onAn�endnnentsof1Q72CZOU.8.C. §§1S81. 1883. 1G8| '; Uhe -- Discrimination �C Act of1O752U.S.C. §G01J1-O7); and Department of Justice Non-Discrimination Regulations 28 CFR Part 42; see Ex. Order 13279 (equal protection of the laws for faith- based and community organizations). b, FDLE does not discriminate on the basis of race, cn|or, rn|igion, national ohgin, sex, diaabi|ity, or age in the delivery of services or benefits orinemployment. c. Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to whom they pass-through funds are in compliance with all Civil Rights requirements and that the contractors, vendors, and agencies are aware that they may file adiscrinninodon complaint with the aubgrant recipient, with FDLE' or with the Office for Civil Rights and how to do so. d Equal Employment Opportunity Plans (1) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more employees and it has received any single award of$25.UOOor more from the Department ofJustice. The plan must be prepared using the on-line short form et retained by the eubgnant recipient or implementing agency, and must be available for review or audit, The organization must also submit an EEO Certification toFDLE, (2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has received any single award of$500,000 or more from the Department of Justice, it must submit its plan to the Department of Justice for approval. A copy of the Department of Justice approval letter must be submitted LoFDLE. The approval letter expires two years from the date of the letter. SFY2D/3 Paga1O Edward Florida Department of Law Enforcement (3) A oubgnant recipient or implementing agency is exempt from the EEO Plan requirement if |tia has fewer than 5O employees orifit does not receive any single award of$25.00Oor more from the Department of Justice or if it is a nonprofit organization, o medical or educational institution, oran Indian Tribe. ifan organization is exempt from the EEO Plan requirement, it must submit an EEO Certification toFDLE. (4) The subgnantneoipient and implementing agency acknowledge that failure t0 comply with EEO Requirements within 6O days of the project otartdatomeyneou|tinsuspanoionor termination of funding, until such time aoitioincompliance. n. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after due process hearing on the grounds of race, oo|or, na|igion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to FIDLE and to the Office for Civil Rights, Office of Justice Programs. f� In accordance with federal civil rights laws, the oubgnant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws. g, Subgrant recipients must include comprehensive Civil Rig hts/Nond iscrim ination Provisions in all contracts funded by the oubgnantnecipient. h� If the subgrant recipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subgrant recipient, with FDLE or with the Dffioa for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, P.O. Box 1489, Tallahassee, Florida 323O2-1489oron-line t� Discrimination complaints may also be submitted tot � —' -- "^ Office for uwn n/U//c,, Office of Justice Prognanno U.S. Department of Justice, 810 7m Street, NW, Washington, DC 20531. by phone at ' (202)307-0690. i, The oubgnant recipient must have procedures in place for responding todiscrimination complaints that employees and diento, cuobomero, and program participants file directly with the subgnantrecipient. i Any discrimination complaints file with FOLEwiU be reviewed by FDLE'o Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations or the Equal Employment Opportunity Commioaion, based on the nature of the complaint, ' k. Americans with Disabilities Act Subgnant recipients must comply with the requirements cf the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment(Title |). state and local government services and transportation (Title |i), public accommodations (Title U|), and telecommunications (Title |V) i Limited English Proficiency (LEP) In accordance with Department of Justice Guidance pertaining to Tide V| of the Civil Rights Act of19G4. 42U�S.C, § 2OOOd. recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP, For more information on the civil rights responsibilities that recipients have in providing language services to LEP individua|o, please see theweboiba otwwwLlep�ov. SFY2D/3 Page I/ Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement nn, Equal Treatment for Faith Based Organizations The subgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the"Equal Treatment Regu|ation"). The Equal Treatment Regulation provides in part that Department of Justice grant awardsofdineotfundingmaynotbeusadho fund any inherently religious activities, such as worship, religious instruction, or pnooe|ydzation, Recipients of direct grants may still engage in inherently religious activitioo, but such activities must be separate in time or place from the Department of Justice funded pnognann, and participation in such activities by individuals receiving services from the grantee ora sub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of beneficiary's religion. Notwithstanding any other special condition of this award, faith-based organizations may, in some circumstances, consider religion osa basis for employment. See 33. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (^|NA^), The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(a) of the |NA. Such violation by the oubOnant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 34- National Environmental Policy Act(NEPA) a. The subgrant recipient agrees to assist FDLE in complying with the NEPA. the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use ofoubQrant funds by the subgnantrecipient. This applies tothe following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrant recipient or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of 'a property either(a) listed on or eligible for listing on the National Register of Historic Places or(b) located within a 100-year flood plain-, (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result ina change in its basic prior use or(b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (m) purchased as an incidental component ofa funded activity and (b) traditionally used, for example, in office, household, recreational, oreducational environments. (5) Implementation of program relating to clandestine methamphetannine laboratory openationy, including the idontificodon, setzuro, or closure of clandestine methamphebsmine |abonatorieo. b. The SUbgrant recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The aubQmnt recipient further understands and Edward .Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department ofJustice at . for programs relating to methamphetannine laboratory operations, �-------- o. For any of a subgrant recipient's existing programs or activities that will be funded by these subgrants, the subgrant recipient, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 35, Nun-Pmmuurernent, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And Suspension /N " op�noon ` onpnocurennont) These procedures require the oubgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, auopended declared ineligible orio voluntarily excluded from participating in this covered transaction, unless authorized by the Department. /f the oubgnsntio81OO.00Oor more, the subgnont recipient anc imp|ennenting agency oe�ifythat they and their principals: - a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department oragency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting toobtain, or performing a public(Federal, 8tata, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of recordo, making false etatamento, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d� Have not within a three-year period preceding this application had one or more public transactions (Fodena|. State, or local) terminated for cause ordefault. 36. Federal Restrictions onLobbying a Eaohaubgnantracipientagraest000mp|yvvith28CFRPadOQ. ^NewReotrictionmon Lobbying" and shall 5|e the most current edition of the Certification And Disclosure Form, if app|ioab|e, with each submission that initiates consideration of such mubgront recipient for award of federal contract, grant, or cooperative agreement of$100,000 or more, b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject tu conditions and penalties imposed by31 U8C1352. Any person who fails to file the required certification in subject tma civil penalty of not less than $10.000 and not more than $1OO.00O for each failure tofile, o� Am required by31 USC1352. and implemented at2OCFR8g. for persons entering into a grant or cooperative agreement over S1O0.OUO. ao defined et 28CFRS9. the applicant certifies that: (1) No Federal appropriated funds have been paid or will ba paid, byurmn behalf of the undersigned, to any person for influencing or attempting to influence an officer or SFY2D13 Page 13 Edward Byrne K8 (JAG) Program Florida Department of Law Enforcement employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying AotiviUoo.'' in accordance with its instructions; (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subgrant recipients shall certify and disclose accordingly. 37. State Restrictions mnLobbying In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose of lobbying the legislature or state agency is prohibited under this contract. 30' Additional Restrictions mnLobbying The subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. 39. "Poy—to—Gtay" Funds from this award may not be used to operate a ''pay-to-otay^ program in any local jail. Furthermona, no funds may be given to local jails that operate''pay-to-otay" programs. "Local jail," as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to- stay" programs as referenced in this condition, means program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction, 40' Mitigation of Health, Safety and Environmental risks dealing with Clandestine K8ethammphetamnineLaboratmrieo If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condidon, which provides for individual site environmental assessment/irnpact statements as required under the National Environmental Policy Act. o General Requirement: The aubgranL recipient agrees to comply with Federal, State, and local environnnenta|, health and safety laws and regulations applicable tothe investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories, b� Specific Requirements: The subgrant recipient understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse hea|th, safety and environmental impacts to(1) the |avv enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining ohemioa|s, equipnnent, and waste from a seized laboratory's operations are placed or come to rest. SFY20/3 Page /4 Edward Florida Department of Law Enforcement Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible adverse hea|th, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective maaounao or components; (2) provide for their adequate funding to include funding, as neoeoeary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the eubgnenL in so doinO, the yubgnsnt recipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. (1) Provide medical screening of personnel assigned or to be assigned by the subgrant recipient to the seizure or closure if of clandestine methamphetamine laboratories; (2) Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine methamphetamine laboratories; (3) As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; (G) Employ qualified disposal contractors to remove all chemicals and associated g|asovvana, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (G) Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) Monitor the tranoport, disposal, and recycling components of subparagraphs 5 and O immediately above in order to ensure proper compliance; - (8) Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i)timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, mr others|o ensure that any residual contamination is remadiated, if necessary, and in accordance with existing State and Federal requirements; and (Q) Have in place and implement avvriMen agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state |avv, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor atthe site', (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities oris subject to arrest for other criminal violations; (ii0 ensure immediate medical testing for methamphebaminehzxioity; and (iv) arrange for any follow-up medical tests, exorninationa, or health care made necessary as a result ofmethannphetamine toxicity. 41. The Coastal Barrier Resources Act The oubgnant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act(P.L, 97-348) dated October 19, 1982 (16USC, 3501 etseq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. SFY2U13 page /5 Edward B Memorial AG Florida Department of Law Enforcement 42. Enhancement of Security If funds are used for enhancing security, the subgrant recipient agrees to: a. Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement isundertaken. b� Conduct such an assessment with respect to each such enhancement; and, submit to the Department the aforementioned assessment in its Final Program Report, 43- Env7rmmmnanhm| Protection Agency's (EPA) list of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 44. Flood Disaster Protection Act The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1073. Public Law 93-234' 87Stot� Q75. requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified aoan area having special flood hazards. 45. National Historic Preservation Act It will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.&C. §470), Ex. Order 11593 (identification and protection of historic propertieo), the Archeological and Historical Preservation Act of1Q74 (16 U&C� §48Sa-1 etoeq.). and the National Environmental Policy Act of19SQ (42U.8.C, §4321). 46. Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approvai, if appropriate, and subject informed consent. 47. Global Standards Package In order to promote information sharing and enable intaroperabi|ityamon0 disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOSs Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant, Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: , Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects ohonad information, or provide detailed justification for why an alternative approach inrecommended. 48. Reporting, Data Collection and Evaluation The subgrant recipient agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by FDLE. Edward Florida Department of Law Enforcement 48. Privacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F,R. Part22 that are applicable to noUection, use, and revelation of data or information. Subgrant recipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of28 C.F.R. Pad 22 and, in particular, section 22.23. 50. State Information Technology Point ofContact The subgnantrecipient agrees to ensure that the State information Technology Point ofContact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This isto facilitate communication among local and state governmental entities regarding various information technology projectsbeing conducted with these grant funds. |n addition, the oubgnant recipient agrees to maintain an administrative file documenting the meeting of this requirement. For m list of State Information Technology Points of Contact, gobo . 51. Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between juriodiotiona, such systems shall employ, tn the extent possible, existing networks os the communication backbone toachieve interstate connectivity, unless the subgnsnt recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed iTsystem. 52' Supplanting The subgrant recipient agrees that funds received under this award will not be used tosupplant State or|000| fundo, but will be used to increase the amounts ofsuch funds that would, in the absence of Federal funds, be made available for law enforcement activities. 53. Conflict wfInterest Theoubgnsnt recipient and implementing agency will establish safeguards to prohibit employees - - from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain 54. Uniform Relocation Assistance and Real Property Acquisitions Act The subgnant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C� §4OO1 et seqj, which govern the treatment of persons displaced as a result of federal and federally-assisted programs. 55. Limitations on Government Employees Financed by Federal Assistance The subgront recipient will comply with requirements o[5US.C, §§ 15O1-Q8 and §§ 7324-28. which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance, 56. Certification for Employees Working Solely on mSin0|e Federal Award Any project staff that are fully or partially funded by the grant and that are expected to work solely on the grant must certify that they worked solely on the grant, The certification must beprepared at least semi annually and must be signed by the employee and by a supervisory official having first hand knowledge of the work performed by the employee. SFY2D13 PaQe /7 Edward Florida Department of Law Enforcement 57. Additional Documentation of Personnel for Department of Financial Services |n accordance with Section 215.871. Florida Statutes, the Florida Department ofFinancial Services may require documentation validation that personnel services were performed on project related activities in accordance with the contract agreement. 58. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct The oubgrant recipient must promptly refer to the Florida Department ofLaw Enforcement, Office of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or2) committed a criminal or civil violation oflaws pertaining to fnaud, conflict of interest, bribary. Oratuity, or similar misconduct involving grant funds 59. Task Force Training Requirement Theoubgrant recipient agrees that within 120doyo of award, each member ofa law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet- based) tamkfoncotraining. The training io provided free of charge online through BJA'o Center for Task Force Integrity and Leadership ( ). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness amwell as other key issues including privacy and civil liberties/rights, task force performance meoourennant, personnel oe|ention, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA'o web site and the Center for Task Force Integrity and Leadership (www.ctMioIg) GQ. Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now(ACORN) or its subsidiaries, without the express prior written approval ofOJP. 61. High Risk SubQrantRauipients The subgrant recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U.S. Department of Justice determines that the subgrunt recipient isa high-risk grantee. Cf. 28C,FR. parts 66. 7O. 62. Text Messaging While Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving.~ 74Fed, Rag. 51225 (October1. 2OOQ). thaoubgrantrecipientioenoourogedtoedopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subgrant and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers, 62. Central Contractor Registry (CCR) The eubgnant recipient must maintain the currency of its information in the CCR until it submits the final financial report required under this award or receives the final payment, whichever is |ater, This requires that the oubgnantreuipient review and update the information et least annually after the initial n*Uiatration, and more frequently if required by changes in its information or another award term, 3FY2O13 Poge ,8 Edward Byrne Memorial Justice Assistance Grant(JAG) Program Florida Department of Law Enforcement 84. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part ofthe annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SESemployees is available at . AsubOnantrecipient may compensate an employee eta higher rata, provided the amount in excess of this compensation limitation io paid with non-federal fundo.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award iamade. 65. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materia|o, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to COD|8. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at 66' |nharoperab|o Communications Guidance Subg[ant recipients that are using funds tosupport emergency communications activities must comply with the current SAFEC(]K8 Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC)Waiver Order. SAFECOM guidance can be found at . Subgnant recipients BnanUaeo interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC ondere, ru|ea, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects support the Statewide Communication |nhanopenabi|ih/ Plan (SC|P)and are fully coordinated with the full-time Statewide inheropanaN|ity Coordinator(SVV|C). |f any future regulatory requirement (from the FCC or other governmental entity) results in m material technical or financial change in the projeot, the recipient should submit associated dooumentabon, and other material, as applicable, for review by the 8VV|Cto ensure coordination. Subgrant recipients must provide o listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FIDLE once items are procured during any periodic programmatic progress reports. 67. Bulletproof Vests Subgnan( recipients that wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for vests. There are no requirements naQarding the nature of the policy other than it being o mandatory wear policy for all uniformed officers while on duty, FAC)s related to the mandatory wear policy and certifications can be found at J/\{} funds may be used to purchase bulletproof vests for an agency, but may not be used as the 5096 match for purposes of the Bulletproof Vest Partnership (BVP) program. SFY3Q/3 PaVe1y Edward Byrne Memorial Justice Assistance Grant(JAG). Program Florida Department of Law Enforcement Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition, bulletproof vests purchased must be American-made. The latest NIJ standard information can be found at: , 68. BJAmr FDLE Sponsored Events The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical assistance events, or conference held by FDLEor BJAor their designees, upon FOLE'sorBJA's request. 89. Expenses Related to Conferences, Meetings,Troiningm, and Other Events The subgrant recipient agrees ho comply with all applicable |aws, ragu|ations, pohuieo, and guidance (including specific cost limits, prior approval and reporting roquinaments, where applicable) governing the use of federal funds for expenses related to conferences, meetings, tnainings, and other evento, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at CERTIFICATION FORM Recipient Name and Address: Monroe County 1100 Simonton St. , Key West, FL 33040 Boys and Girls Club: Smart Moves 2013-JAGC-1990 $16,499.00 Grant Title: Grant Number: Award Amount: Lisa Tennyson, Grants Admin. 305 292-4444 Contact Person Name and Title: Phone Number: ( ) Federal regulations require recipients of financial assistance from the Office of Justice Programs(OJP),its component agencies,and the Office of Community Oriented Policing Services(COPS)to prepare,maintain on tile.submit to OJP for review,and implement an Equal Employment Opportunity Plan(EEOP) in accordance with 28 C.F.R 4yv' 42 301-.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients,according to the regulations,must prepare,maintain on the and implement an EEOP,but they do not need to submit the ESOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement,must complete Section B below. A recipient should complete either Section A or Section 8, not both. If recipient receives multiple OJP or COPS grants, please complete a form for each grant,ensuring that any EEOP recipient certifies as completed and on file of applicable) has been prepared within two years of the latest grant. Please send the completed form(s)to the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice,910 7'h Street,N.W., Washington, D.C. 20531. For assistance in completing this form,please call (202)307- 0690 or TFY (202)307-2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check ult the bores that ,,Wv. ❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe, O Recipient is a non-profit organization, ❑ Recipient is an educational institution,or ❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than 525,000 [responsible official],certify that [recipient] is not required to prepare an ESOP for the reason(s)checked above,pursuant to 28 C.F.R §42,302. 1 further certify that [recipient) will comply with applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of services. Print or type Name and Title Signature Date Section 8- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP is on File for Review. If recipient agency has 50 or more employees and is receiving a single award or subaward for$25,000 or more,but less than S500,000, ihen the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following(42 C.F.R. J 42.305): ( Roman Gastesi, County Administrator [responsible official[, certify that tlic Monroe County BOCC I recipient 1,which has 50 or more rmployces and is receiving a single award or subaward for 'S25,0)0 or more.but less than S500,000, has formulated an FEOP in accordance with 23 (.FR NN42.301, et wq..-Subpart E. I further certify that,he EEOP has been formulated and ;iL,ncd into effect within the past two years by the proper authority and that it is available for review. The FFOP is on file in the ufficc of: Calvin Allen, EEO Officer, Monroe County lorganization[, at 1 L00 Simonton Street, Key West, FL 33040 _Iaddressl,for review by the public and employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of -Justice Pro,rams. U. S. Departmcnt of-Justice, as required by relcvapt�-h w and regulations. r� 1 Roman Gastesi, County Administrator � t Print or type Name and Title Signature l' Date �1iS vpp- .il An I1:! ail 10 1 'jw w,,rt I)aic RESOLUTION NO. t67 - 2012 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY, FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 2012-13 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the funding for Fiscal Year 2012-2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, the Monroe County Board of Commissioners agrees to serve as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount of $82,496 with no cash match; and WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern given to the County's current drug control efforts, has recommended certain programs receive funding to provide the community with activities focused on drug and alcohol education, prevention, rehabilitation, and treatment; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1 . The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations; and that 2. The County Administrator is hereby authorized to sign and submit the application packet for the Fiscal Year 2012-2013 grant funds to the Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and that 3. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk, PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 20'r'day of June, 2012. ., a Mayor Rice Yes Mayor Pro Tern Wigington _yes _ Commissioner Murphy Y'es _ Commissioner Neugent __.Ye _ = = Commissioner Carruthers __ Les -- � (Seal) Monroe County Board f Commissioners Attest lG t x_r .� �. t w t- By: -- Clerk of Court Mayor MONROE COUNTY ATTORNEY r� pPl�C?VED AS TO FORM: c RIS Im 'T 6 Rows Aggl.QTANT C n11NTv ALTTf1tANGY Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida. Department of law Enforcement Office of Criminal Justice Grants Signature: , Typed Name and Title: , Date: Subgrant Recipient' Authorizing Official of Governmental Unit (Commission Chairman, Mayor,or Designated Representative) Typed Name of Sub t;Recipient: Monroe County Signature; _ Typed Name and Title: Roman Gastesi, County Administrator Date: Implementing Agency Official,Administrator or Designated Representative Typed Name of lmplement)ng Agency: Monroe County Signature: _ _ r"T 6 Typed Name and Title: Rom n Gastesi , County Administrator Date: Application Ref# 2013-JAGC-1990 :)Pdion #6 Page '1 of 1 (,oritract -JA(jC-MONK-- - f�efpf ncp 1 ID 9 006 0(..jc,-rJQ5 ifev April 2005)