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Item J3 BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT I AGENDA ITEM SUMMARY Meeting Date: November 20, 2012 Division: Emergency Services Bulk Item: Yes No X Department: Fire Rescue Staff Contact Person/Phone# Holly Pfiester ext. 6088 AGENDA ITEM WORDING: Approval to enter into a service agreement with United Medical Industries, Corp. (UMI) for the collection and disposal of biomedical waste generated from emergency medical calls and transports of Monroe County Fire Rescue commencing January 1, 2013 and running through December 31, 2013 with two (2) additional one (1) year renewal options, and authorization for the Fire Chief to execute all necessary documents including the agreement. ITEM BACKGROUND: Mon-roe County Fire Rescue Stations #8 (Stock Island), #9 (Big Coppitt), #11 (Cudjoe), #13 (Big Pine), Trauma Star Hangar, #17 (Conch Key), #18 (Layton), and#22 (Tavernier), all generate biomedical waste from emergency medical calls and transports. Three quotes were obtained for this service, with UMI chosen at $38.00 per pick up, per station, every four (4) weeks for a total of thirteen(13) pickups per year; with eight(8) stations being serviced, the total comes to $3,952 per year. PREVIOUS RELEVANT BOARD ACTION: On January 19, 2012 the BOG approved a one (1) agreement with now current collection and disposal company, Bio-Med Waste Solutions, Inc., for a total amount of$4,536, which ends December 31, 2012. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval as written. TOTAL COST: $ 3,952.00 INDIRECT COST: N/A BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: 3,952.00 SOURCE OF FUNDS: 141-13001 and 101-1 t001 REVENUE PRODUCING: Yes — No X A*OUNT PER MONTH Fear APPROVED BY: County Atty OMB/Purckasing Risk Managemen(C DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM# Revised 7/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, AND MONROE COUNTY BOARD OF GOVERNORS FIRE AND AMBULANCE DIST 1 CONTRACT SUMMARY Contract Contract# with: United Medical Industries,Corp. (UMI) Effective Date: January 1,2013 Expiration Date: December 31,2013 Contract Purpose/Description: Approval to enter into a service agreement with United Medical Industries Corp (UMI) for the collection and disposal of biomedical waste generated from emergency medical calls and transports of Monroe County Fire Rescue initial term commencing January 2013 and runningt hrough December 31, 2013 with two(2) additional one(1)year renewal options, and authorization for the Fire Chief to execute all necessary documents including the agreement. Contract Manager: Holly Pfiester 6088 Fire Rescue/Stop 14 (Name) (Ext.) (Department/Stop#) for BOCC meeting on 11/20/2012 Agenda Deadline: 11/06/2012 CONTRACT COSTS I"yr. 1/13 to 12/13 2nd yr. 1/14 to 12/14 3`d yr. 1/15 to 12/15 01-01-13 thru 12-31-13 Total Dollar Value of Contract: $ 11,856 Current Year Portion: $3,952 Budgeted? Yes® No ❑ Account Codes: 141-13001-530340 and' 101-11001-530340 Grant: $ County Match: $ ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (e .maintenance,utilities,janitorial,salaries,etc.) CONTRACT REVIEW Changes Date Out Date In Needed v Division Director Yes[:] No[3— Risk Manage nt '�' Yes[] No� cf�uj O.M.B./Pur ing � v Yes[] No[f (� (� lu County Attorney II�s ate Yes No© I ZO(L UM t3l Comments: li� U D O OMB Form Revised 2/27/01 MCP#2 INTERNAL USE ONLY �'M United Medical Industries �r 8527 N.W.66TH Street CONTRACT NO.# 01011$ Miami,A 33166 _ Tel.:(786)331-8661 Account No.: 2815 United Medical Industries Fax:(786)331-8662 '74 ~dual www.umiwaste.corn Date: 01 /01 /13 By: JAY cr�ra.... 1-866-UM I-1316 ❑NEW CUSTOMER ❑RENEWAL ❑ADD SERVICE SITE ❑CHANGE ADDRESS/NAME ❑OTHER Contract Date:01/01/2013 CUSTOMER NAME: BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1, PHONE: 305-289.6088 AND BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FL CONTACT: HOLLY PFIESTER SERVICE SITE: SEE ATTACHED EXHIBIT A FAX No.: 305-289-6007 CITY: STATE: ZIP CODE: BILLING ADDRESS: C/O MONROE COUNTY FIRE RESCUE PHONE: 490 63RD STREET OCEAN SUITE# 140 CONTACT: CITY: MARATHON STATE: FL ZIP CODE: 33050 OFFICE DAYS: M T W TH F S OFFICE HOURS: SERVICE DAY(S): SERVICE FREQUENCY: [ ]WEEKLY [ ] BIWEEKLY [X]4 WEEKS PRODUCT/CONTAINER: [ ]SMALL BOX 15 gal. [ ] LARGE BOX 30 gal. [ ]28 Gal. [X]96 gal. SHARPS CONTAINER: [ ] 1 gallon [ ]2 gallon [ ]3 gallon [ ]8 gallon [ ] 18 gallon There will be one liner per 96 gallon container provided at the time of each delivery. A minimum service charge equal to the rate of the first container will apply if no waste is picked up on a scheduled service day. PRODUCTS/RATES DELIVERY OF eight 8 96 GALLON CONTAINERS WITH RED BAG @ 38.00 EACH TORNEY Eight (8)stations @ $38.00 each x's 13 pickups per year=$3952.00 per year MONROE C ORM: GYN AL ATTORNEY Date I� Customer Signature: Print Name: Date: AUTHORIZED PERSONNEL ONLY* ""By executing this agreement I hereby certify that 1 am an authorized agent of the above entity. UNITED MEDICAL INDUSTRIES REP.: Date: This contract consists of one page front and back BY EXECUTING THIS AGREEMENT I HEREBY CERTIFY THAT I HAVE READ THE TERMS&CONDITIONS ON THE REVERSE United Medical Industries, Corp. —Term and Conditions In consideration of the mutual promises herein contained and for good and valuable consideration,the sufficiency of which is hereby acknowledged,United Medical Industries Corp.,(the"UMI'"or"Contractor")and Generator("Customer")hereby agree as follows:The Contractor agrees to use,on an exclusive basis,the services described herein for the pickup and disposal of biomedical waste material(the"waste")generated at any and all current or future service address or addresses(multiple pickup or delivery points)as ordered and specified by the Customer during the term of this Exclusive contract or any renewals thereto.The Contractor will haul the waste to an approved treatment facility and a tracking document will be retained by the Customer and by the Contractor.The Contractor will invoice the Customer from the information listed on the Tracking Document, TERM: The initial term of this Agreement shall be for a period of 12 months from the effective date.This agreement has(2)additional 1-year renewal options.All renewals shall be on the same terms and conditions as set forth herein. Initial Contract and renewal each year is contingent upon annual appropriation by Monroe County Board of County Commissioners and Board of Governors Fire and Ambulance District 1 SERVICE AND FEES: Minimum service shall be once(1)per 28-day period and the Contractor will invoice all services provided during the preceding 28 days.Frequency of pickups and the number of waste containers may be altered upon notice from the Customer and agreement with the Contractor.The fees for services will be shown in the"Description of Services"section of this Agreement. If the Customer elects to supply its own sharps containers,Customer will be solely responsible for the appropriate construction,marking and labeling of such containers,but use of such containers shall be subject to Contractor's approval,All pickup,transport,treatment and disposal of regulated medical waste will be handled in according with Florida Department of Health rules and regulations. PAYMENT TERMS: All invoices will be paid in accordance with the Florida Local Government Prompt Payment Act,F.S.218.70 et seq. Per Florida law,Customer is not subject to any taxes, including but not limited to sales or use taxes. TERMINATION: In the event either party defaults in the performance of any of its obligations under this Agreement,misrepresents to the other a material fact,or fails to notify the other party of a material fact which would affect the other parry's performance of its obligations hereunder,the non-defaulting party shall have a right to terminate the Agreement upon giving the defaulting party written notice describing the breach or omission in reasonable detail. The defaulting party shall have a fifteen(15)day period commencing upon the date of the notice of default in which to effect a cure. If the defaulting party fails to effect a cure within the aforesaid fifteen-day period or if the default cannot be cured,the Agreement shall be terminated upon the date provided in the notice of default. if the Customer should discontinue service at anytime other than the date of renewal for cause,asset forth above,the Customer shall be responsible for payment for services rendered through the date of termination. GOVERNED LAW: The laws of the state of Florida shall govern the validity,enforcement and interpretation of this Agreement.The Customer agrees that venue to resolve any provisions will be in Monroe County,Florida. The prevailing party in a suit for collection is entitled to aftoni and costs. CUSTOMER PACKAGING: The Customer represents and warrants to the Contractor that all of the Customer's waste to be disposed of hereunder shall be packaged by the Customer in accordance with all regulations applicable to the waste and placed in a secure,properly maintained storage area reasonably accessible to the Contractor,The Customer further warrants to the Contractor not to co-mingle any hazardous or radioactive,or trace quantity radioactive waste with biomedical waste and will only utilize sharps containers approved under current regulations.Should hazardous,radioactive,or trace quantity radioactive material be discovered in all the biomedical waste,same will be returned to the Customer for a fee of$30.00. LIABILITY FOR EQUIPMENT: Customer shall have the care,custody and control of containers and other equipment owned by UMI and placed at Customer's premises and accept responsibility and liability for the equipment and its contents except when it is being physically handled by UMI employees,Subject to and without waiving the provision of Section 768,28 F.S.,Customer agrees to defend indemnity and hold harmless UMI from and against any and all claims for loss or damages to property,or personal injury or death,resulting from or arising in any manner out of Customer's use,operation or possession of any containers and other equipment furnished under this Agreement.Any damage or loss to such containers and equipment,other than normal wear and tear,will be charged to Customer at full replacement value. UMI agrees to defend,indemnify and hold harmless Customer from and against any and all claims for loss or damages to property,personal injury or death resulting from or arising in any manner out of UMI's provision of goods or performance of services under this agreement. ASSIGNMENT: Customer and Contractor agree that this Agreement is assignable with the prior written permission and consent of both parties.Consent cannot be withheld or delayed without justifiable reason, SAVING CLAUSE: If any part of this Agreement is found to be unlawful or unenforceable,this shall not change or effect the remaining parts of this Agreement or the Contractor's or Customer's rights or obligations contained within this Agreement. Miscellaneous: A: This agreement supersedes any prior agreements between the parties and constitutes the entire agreement of the parties. B: In the event that the company is either sold to,taken over by or merged with another company or individual,this contract will remain enforceable according to its terms. By executing the front of this agreement I hereby certify that I have read the Terms and Conditions x .° EXHIBIT A 1' Stock ha|mnd Fire Station 8 (0101 S) 81802 mSbae Key VVasd, FL 33040 2. Big Coppitt Fire Station 3 (K0K0 10) 28 Emerald Dr. Key West, FL 33044 3. Cud0oe Fire Station 11 (K0K0 21) 20850 {)verem8S Highway CudiOg Key, FL 33042 4. Big Pine Fire Station 13 (A0K0 30.5) 390 Key Oaar Blvd, Big Pine Key, FL 33043 5. Trauma Star Hangar(K8KUG0) 10100 Overseas Highway Marathon, FL 33050 6' Conch Key Five Station 17 (PNK0 GJ) Trailer#3 3 N. Conch Ave Conch Key, FL 33050 7' Layton Fire Station 18 (PNy0GQ.5) 682RU Overseas Highway LevtVn, FL 33001 8' Tavernier Fire Station 22 (K8KU 92) 151 Marine Ave. Tavernier, FL 33070 UNITEDME-1 JKC DATE(MM/DDtYYYY) CERTIFICATE OF LIABILITY INSURANCEF10/18/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Exclusive Programs,Inc. PHONE FAX www.exclusiveprograms.com A/C No Ext: Atc No PO Box 29-4170 ADDARESS: Boca Raton,FL 33429-4170 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Everest Indemnity Insurance Company INSURED United Medical Industries Corp. INSURER..B:Castle Point Insurance Company PO Box 278883 INSURER C Miramar, FL 33027 IN D INSURER E: ..... .... _ « .__ INSURER F: ..... ....... _.._. ... COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ILTR TYPE OF INSURANCE `AODL SUBR '--POLICY EFF POLICY EXP IN SR WV POLICY NUMBER MMlDD/YYYY MM/DD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY X EF4ML02551-121 10/24/2012 10/24/2013 DAMAGE TO RENTED— PREMISES_(Ea occurrence) 100,00 (,LAIMS-MADE. X ;OCCUR MED EXP(Any one person) S r _ 5,00 _... PERSONAL&ADV INJURY $ 1,000,000 ___.. GENERAL AGGREGATE $ 2,000,00.. GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG $ 2,00000 X POLICY ... PRO- LOC . _..... .... $ __... .. AUTOMOBILE LIABILITY :COMBINED SINGLE LIMIT BEd accidenq $ _ 1_,000,00_ A X ANY AUTO X EF4CA00102-121 10/24/2012 110/24/2013 BODILY INJURY(Perperson) $ ALL OWNED SCHEDULED ---..... ........ .... AUTOS AUTOS BODILY INJURY(Per accident) $ X HiREDAUTOS )( NON-AWNED PROPERTY DAMAGE _.. _.. .. AUTOS _(Per accident) ... $ X MCS 90 Endt, X Comp/Coll$3,001 PIP-Basic 10,00 UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESS LIAR CLAIMS-MADE: AGGREGATE $ DED F RETENTIONS -- I 11-- . S ...... .......... WORKERS COMPENSATION WC STATU OTH AND EMPLOYERS'LIABILITY Y/N X ,TQRY LIMITS ER B ANY PROPRIETOR/PARTNER/EXECUTIVE WCP761185000 9/23/2012 9/23/2013 EL EACH ACCIDENT S 1,000,00 OFFICERIMEMBER EXCLUDED? N/A _ _ _ (Mandatory in NH) EL DISEASE-EA EMPLOYEES 101 11 00,010 If as,describe under � ---� .... ...... _..,.. DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS t LOCATIONS t VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate holder is listed as additional insured on all policies except for the workers compensation. MCS-90 coverage included$1,000,000 limits. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe Count BOCC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN y ACCORDANCE WITH THE POLICY PROVISIONS. 490 63rd Street,Ste 140 Marathon, FL 33050- AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD