Item C06 C.6
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
July 20, 2022
Agenda Item Number: C.6
Agenda Item Summary #10748
BULK ITEM: Yes DEPARTMENT: Parks and Beaches
TIME APPROXIMATE: STAFF CONTACT: Thomas Henry (305) 292-4523
N/A
AGENDA ITEM WORDING: Approval to advertise a Request for Proposals (RFP) for an annual
contract for County-wide installation, maintenance and repair of various fence types on an as needed
basis. Contract can be used by any department and will include Federal language for Federal
reimbursement. Estimated annual current fence costs across all County departments is $250,000.
ITEM BACKGROUND: The County currently has no annual contract for fence installation,
maintenance, and repairs that can be utilized across departments. Each fence project must be
individually quoted. Annual contracts typically increase operational efficiencies and lead to lower
total costs. Staff would like to have a general contract with fence contractor that can provide
services on an as-needed basis by the various departments. Staff has learned from past hurricanes
that fences are one item that needs to be available in emergency times. Thus, the contract will
include the required Federal provisions so that the selected vendor can provide its services during an
emergency and for general purposes as well. It is estimated that the annual costs will be around
$250,000 for all departments for fencing services as noted herein. This agenda item is for approval
to advertise a Request for Proposals (RFP) to seek proposals and then subsequently select a fence
vendor for a contract to provide fence installation, maintenance, and repairs.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 7/20/2022
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C.6
Expiration Date:
Total Dollar Value of Contract: Unknown until a vendor is selected
Total Cost to County: Minimal for cost of publication of the notice for advertising the RFP
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details: The estimated annual costs is $250,000 for use of the contract by all
departments.
None.
REVIEWED BY:
Patricia Eables Completed 07/05/2022 1:54 PM
John Allen Completed 07/05/2022 2:26 PM
Budget and Finance Completed 07/05/2022 4:51 PM
Purchasing Completed 07/05/2022 4:52 PM
Risk Management Completed 07/05/2022 4:54 PM
Lindsey Ballard Completed 07/05/2022 4:59 PM
Board of County Commissioners Pending 07/20/2022 9:00 AM
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