Item K1 K.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District 1
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
July 20, 2022
Agenda Item Number: K.1
Agenda Item Summary #10736
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 3 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number G1Q04, as executed
by the Director of Airports, adding $69,695 in additional funding for Planning Studies at the Key
West International Airport. This grant is funded 50% FDOT and 50% Airport Operating Fund 404.
ITEM BACKGROUND: This grant includes but is not limited to miscellaneous airport
studies/assignments and bird control services.
PREVIOUS RELEVANT BOCC ACTION: Approval of original grant agreement GIQ04 on
October 21, 2020, Amendment No. 1 on October 20, 2021for additional funding, and Amendment
No. 2 on January 21, 2022 to update the scope of work to include bird control services. On
September 15, 2021, the BOCC adopted Resolution No. 288-2021 authorizing the Director of
Airports to execute Airports' FAA and FDOT grants as received to meet deadlines for returning the
grants to the granting agency and expedite use of grant funds, with grants to be ratified by the BOCC
at the next regularly scheduled commission meeting.
CONTRACT/AGREEMENT CHANGES:
Adds additional funding in the amount of$69,695.00
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT G1 Q04 EYW Plan Studies Amend 3
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2025
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K.1
Total Dollar Value of Contract: $69,695.00
Total Cost to County: -0-
Current Year Portion:
Budgeted: N/A
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 06/10/2022 2:29 PM
Richard Strickland Completed 06/29/2022 4:46 PM
Pedro Mercado Completed 06/30/2022 1:22 PM
Purchasing Completed 06/30/2022 1:26 PM
Budget and Finance Completed 07/05/2022 4:49 PM
Brian Bradley Completed 07/05/2022 5:08 PM
Lindsey Ballard Completed 07/05/2022 5:13 PM
Board of County Commissioners Pending 07/20/2022 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 725-000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ0a22
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
439285-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053 E
Contract Number: G1Q04 Federal Award Date: Amendment No.: 3
CFDA Number: N/A SAM/UEI Number:
CFDA Title: N/A E
CSFA Number: 55.004 U)
CSFA Title: Aviation Grant Program 21
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment')is made and entered
into on by and between the State of Florida, Department of Transportation
("Department'), and Monroe County, ("Agency"),collectively referred to as the"Parties."
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RECITALS
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WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement').
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WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. i
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as >-
follows:
1. Amendment Description. The project is amended additional funds for FY 22
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department E
program area selected below(select all programs that apply):
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X Aviation
Seaports
_ Transit
Intermodal
Rail Crossing Closure >-
Match to Direct Federal Funding (Aviation or Transit) LIU
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and ResponsibilitiesLL
X Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit B2:Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION oGC"22
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$139,390 bringing the revised total
cost of the project to$1,389,390.
The Department's participation is X increased/_ decreased by 69 695.The Department agrees to participate E
in the Project cost up to the maximum amount of$694,695, and, additionally the Department's participation in
the Project shall not exceed 50.00% of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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By: , By:
Name: Richards Strickland Name: Daniel Iglesias E
Title: Director of Airports Title: Director of Transportation Development
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'IFEC�� " STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc03122
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport Planning Studies
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B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe
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C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): Project scope remains unchanged.
D. Deliverable(s): Project deliverables remains unchanged.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable,to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with CY
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs(including but not limited to):
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F.Transit Operating Grant Requirements(Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report,will be the required deliverables for cn
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met. U)
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03122
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year: E
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Financial FLAIR State Object CSFA/ CSFAICFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
Number Type Year Number Description
Amount
439285-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $125,000.00
439285-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $175,000.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $325,000.00 Cy
439285-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000.00
439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $69,695.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $69 695.00
Total Financial Assistance $1,389,390.00
B. Estimate of Project Costs by Grant Phase: cn
Phases" State Local Federal Totals State Local Federal
Land Acquisition _...�..._ __._.. ._ ''_ �__$0.00 ___ ._...___. __ __-___... _ ...�.._..._.__._ __.%...._ _ ....% w_ % .�
$0.00 $0.00 $0.00 0.00 0.00 0.00 U)
Planning $69,695.00 $69,695.00 $0.00 $139,390.00 50.00 50.00 0.00
. ... .. .. ......._._._....._._...._....._...._. _..... _ ...._ __... ... ..._ ... _._
Environmental/Design/Construction $625,000.00 $625,000.00 $0.00 $1,250,000.00 50.00 50.00 0.00
-- --- _0 _.. ... ..�.__..� _._. _..
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance �
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 o'.b 0.00 0.00
Tota/s t n _���„�___ $694 695.00 $694 695.00 $0.00 $1 389 390.00
"Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement. LL
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Dionne Richardson
Department diant Manager Name
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 126.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGC03122
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OW03122
EXHIBIT D
AGENCY RESOLUTION
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PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOco3122
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
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OBJECT TO SECTION 215.97, FLORIDA STATUTES:—
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Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $694,695
*The award amount may change with amendments W
Specific project information for CSFA Number 55.004 is provided at: „,// r, ,;,jj ,:a�a: jll°n ,l1, .
COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: i
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
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e State Projects Compliance Supplement is provided at: p p ,,,,/ ,ppg.fl�jL a,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
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To:Dion ne.Richardson@dot.state.f1.us
FLORIDA T OF TRANSPORTATION
APPROVALFUNDS
G1004
6/3/2022
CONTRACT INFORMATION
Contract: G1 Q04
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
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Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) m
Vendor Name: MONROE COUNTY BOCC
'VendorlD: F596000749053LO
;Beginning Date of This Agreement: 11/10/2020
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Ending Date of This Agreement: 12/31/2025
;Contract Total/Budgetary Ceiling: ct=$694,695.00
Description: Key West Int'I Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 6/3/2022
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Action: Supplemental I
Reviewed or Approved: APPROVED
Organization Code: 55062020629 w
Expansion Option: A9
Object Code: 751000
Amount: $69,695.00
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Financial Project: 43928529401
Work Activity(FCT): 215
CFDA:
Fiscal Year: 2022 CIL
Budget Entity: 55100100
Category/Category Year: 088719/22
Amendment ID: S002 CY
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Sequence: 00
User Assigned ID: 003
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[Enc Line(6s)/Status: 0003/04
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Total Amount: $69,695.00
Pagel of 1
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