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Item Q1 Q.1 Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS �� Mayor David Rice,District 4 The Florida Keys � Mayor Pro Tem Craig Cates,District I y Michelle Coldiron,District 2 James K.Scholl,District 3 Ij Holly Merrill Raschein,District 5 County Commission Meeting July 20, 2022 Agenda Item Number: Q.1 Agenda Item Summary #10814 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for July 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 1374 Q.1 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Lindsey Ballard Completed 07/05/2022 4:06 PM Board of County Commissioners Pending 07/20/2022 9:00 AM Packet Pg. 1375 Q.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: July 5, 2022 SUBJECT: County Divisions' Monthly Activity Report for July 2022 MONTHLY ACTIVITY REPORT—JULY 2022 Key West International Airport C 8 Concourse A New Commissioner Briefing 21 9 Concourse A —Art in Public Places Meeting 10 Concourse A Constructability & Phasing Analysis Meeting 21 16 Key West International Airport Revenue Bonds 2022 Working Group U 20 Review & Analysis on Report of Airport Consultant 1� 0 21 Upper Keys Rotary Luncheon Presentation 21 23 TSA Annual Comprehensive 0 28 American Airlines HQ Meeting V_ o Florida Keys Marathon International Airport < 8 Tesla Meeting for Super Charger Enhancements c� Extension Services: Number of services provided: 62 phone calls, 134 emails, 50 one on one consults, 3 office visits/visits to clients, 26 learning events with 256 participants, 4 media submissions, and 576 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $179,207.44; Remaining Balance: $52,765.56; Percentage of budget spent and/or encumbered year-to-date: 77.25% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia presented "Using Community Forums to Increase Public Engagement that Promotes Equity and Social Justice" at the Twenty-second International Conference on Diversity in Organizations, Communities & Nations, at the University of Curacao. Packet Pg. 1376 Q.1.a Conference participants included industry HR managers,professional diversity specialists, and community program leaders. • Alicia worked with the Southeast Florida Climate Compacts partners to develop a grant proposal that, if funded, would help develop fundable climate action plans for up to 5 under-resourced communities in the region. • Alicia was invited to join a new regional committee to look at coordination and funding for electric vehicle (EV) infrastructure. The committee is comprised of county and city leaders, state and regional agencies, and industry professionals. • Alicia met with 16 residents to educate them about"Stretching the Dollar" and local programs that can assist residents in need. She also spoke on the radio about the top scams to watch out for in 2022. The Environmental Horticulture Agent accomplished the following activities: 0 CL • Over 800 people attended the 2022 Tropical Fruit Fiesta in Big Pine Key. This was the first year since 2008 that it was organized by Monroe County Extension Services. 30 21 Master Gardener and community volunteers worked over 200 hours to support this successful event. The festival provides an opportunity for residents to learn about what 0 tropical fruit and vegetables can be grown in the Keys, how to sustainably grow them, >% and opportunities to purchase tropical fruit, trees, and plants. 75 • Over 100 residents attended educational programs offered during the Tropical Fruit Fiesta. Topics included: Why Won't My Tree Fruit, How to Prune Fruit Trees, and U Summer Veggies for the Keys. 33 residents also were given free Keys Bucket Gardens 1� purchased through a grant from Community Foundation of the Florida Keys to support backyard edible food production. 25 residents also attended cooking demonstrations that showcased how to use breadfruit and thai vegetables in recipes. • 100 kids learned how to plant pineapples, how roots function, and about different types of fruit. 80 kids planted pineapple tops to grow their own pineapples. The kids section at the 2 Tropical Fruit Fiesta was sponsored by Winn Dixie. d U The Florida Sea Grant Marine Extension Agent accomplished the following activities: a� • Shelly taught the staff at LCARE, a new coral restoration nonprofit group in Islamorada, how to identify stony corals and trained them to report stony coral tissue loss disease to the FDEP SEAFAN.net reporting too. • Shelly presented and moderated at the Association of Natural Resource Extension Professionals conference in Kalamazoo, Michigan entitled"Sargassum management master plans: University of Florida IFAS Extension agents create partnerships to turn mountains of trash into cash." There is a need to find economical methods for sargassum removal and reuse. A bi-coastal team of 6 University of Florida IFAS Extension faculty developed a pilot study in cooperation with 3 city governments, 4 county governments, parks and recreation departments, a nuclear power plant, and a botanical garden to evaluate the viability of composting sargassum for use as a landscape soil amendment. More than 30 master gardeners, students, and citizens volunteered>135 hours to assist with the 5-month replicated study in Sarasota, Monroe, Martin, and St. Lucie counties, Florida. The ability to utilize sargassum for landscaping valorizes a product that is 2 Packet Pg. 1377 Q.1.a currently sent to landfills, and could save local governments hundreds of thousands of dollars per year. We have received the raw data from the OF labs and are working to complete the statistical analyses. • Shelly taught 40 students at Horace O'Bryant Middle School about water quality and trained them how to collect dissolved oxygen for Florida Keys Water Watch. Parks and Beaches: PERSONNEL • Promoted 3 staff to P&B Team Leader • Recreation Team Leader, reporting position • P&B Team Leader—Upper Keys, new job posting • Continue with staffing efforts to meet department needs ALL PARKS 0 0. • Purchased new FDOT traffic safety cones for Maintenance of Traffic (MOT) & safety applications 21 UPPER KEYS 0 • Director of Parks and Beaches met with JOY Group, attended the Rotary and Chamber 21 meetings • Added detail sheriff officer to monitor Mike Forster Memorial Park and Harry Harris Park on the weekend, holidays & lobster mini season U 0 CL Rowell's Park: • Hosted July 41h fireworks viewing area Harry Harris Park: 0 • Wilhelmina over-look complete • Beach Jetty complete • Supported ribbon cutting and amenity opening for Beach Jetty and Overlook U • Installed new signage Key Largo Community Park: • Welcomed new manager of YMCA Mario Cruz • Jacobs Pool lease extended until December 2022 • Moved two disc golf holes • Installed new signage LOWER KEYS • Director of Parks and Beaches met with Sheriff and other departments to discuss opening of Pine Channel Nature Park Bernstein Park: • Hosted summer camp (sheriff ranch) and Island Farm • Hosted new outdoor fitness classes 3 Packet Pg. 1378 Q.1.a • Painted restrooms and wall around park Big Pine Community Park: • Supported Independence Day celebration with Lower Key Rotary and Lower Keys Chamber of Commerce • Completed electrical work to support IT infrastructure and Supervisor of Elections • Hosted new outdoor fitness classes Watson Field: • Installed solar down light on flagpole for overnight flag lighting Wilhelmina Park: • Replenished playground sand safety surface and added new swing set 0 Sugarloaf School Park • Completed clay delivery and field grading in partnership with Monroe County School 21 District 0 Bay Point Park: 21 • Added trash cans, signage, and picnic table to the newly acquired Bay Point Waterside Park d • Added new water fountain c, 0 Higgs Beach: • Repaired shower and added fence around shower station • Hosted Juneteenth event • Installed new signage 0 T- Joint Project Management Project: Key Largo Pickleball Project: U • 60%plans received from engineer and reviewed/commented by team • 100% design plans expected by August 2022 E c� Ballfield Maintenance RFP: • Bid opening 7/6/2022 4 Packet Pg. 1379 Q.1.a 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT June-22 CLIENTS ASSISTED VA Phone Calls 456 Client Data 2042 New Clients 36 Field Visits 1 0 Compensation and Pension Filings 27 CL Flag Presentation 1 Homeless Veterans Assisted 2 Community Involvement 272 0 Board of Veterans Appeals Hearings 2 Marathon Mobile Office 2 Major Community Event Conducted and Particpated in 3 Town Halls-1 each in Key Largo, U Marathon,and Key West VETERANS TRANSPORTATION PROGRAM CL Transportation Calls 102 Veterans Transported 37 MCVAD Transp.Resumed 1011312021 0 FINANCIAL AWARD DATA U Retroactive Payments $ 171,083.54 Reoccuring Annual Payments $ 370,724.40 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 Packet Pg. 1380 Q.1.a County of Monroe Monroe County Fire Rescue �� 490 63rd Street Ocean The Florida Keys Marathon, FL 33050 Phone (305) 289-6088 Monthly Activity Report - June 2022 Fire Rescue Operations Fire Rescue Incidents Summary June 2022 OTHER/SPECIAL INCIDENTS 1 FALSE ALARMS 18 CL as GOOD INTENT CALLS 29 SERVICE CALLS 45 HAZARDOUS MATERIALS 9 319 EXPLOSIONS 0CL FIRES 8 0 0 S0 100 ISO 200 250 300 350 2022 2021 TYPE JUN MAY APR MAR FEB JAN JUN MAY APR MAR FEB JAN as Fires 8 7 5 6 6 3 6 7 7 11 8 8 E Explosions 0 0 0 1 0 0 0 0 0 0 1 0 EMS/Rescues 319 280 354 387 348 429 392 382 356 402 320 340 Hazardous Materials 9 2 7 10 7 10 13 4 9 8 5 9 Service Calls 45 38 58 54 46 50 46 55 61 52 36 47 Good Intent Calls 29 14 13 27 16 42 42 33 24 36 32 21 False Alarms 18 9 13 14 13 29 14 9 11 11 15 12 Other/Special Incidents 1 1 0 0 4 4 7 1 2 6 1 3 Totals L.1.1429 351 450 499 440 567 520 491 470 526 418 440 Packet Pg. 1381 Monthly Activity Report June 2022 Page 2 of 7 Joe London Fire Training Academy CLASSES NUMBER OF ATTENDEES llm(,ey West VICSO, Al'' 0I114 I I 1111'alif 1111 1��iire Officeir I Coiirn�paiiny Off ceiir C 0 Q. as W F ire Officer 'I Company Officer Aerial Operators 0 (other agencies), Course, 20 9 U 0 Q. Cc,wtiii,se, "12 as ,I W Training Class Offered No. of Attendees Live Fire Facility Training Key West Firefighter 1 9 0 Fire Officer 1 Company Officer (MCFR) 10 Fire Officer 1 Company Officer (other agencies) 9 U Arson Investigator Course 12 r- (D Aerial Operators Course 20 E MCSO, SWAT, CNT Training 15 Firefighter/EMT Oral Interviews 4 Charge Paramedics Testing / Clearance 2 Nine Month Evaluations 2 Packet Pg. 1382 Monthly Activity Report June 2022 Page 3 of 7 FIREFIGHTER TRAINING HOURS ARFF Officei Hazardous Materials Facility Training(Live Fires at the Academy) �"acdity l�,141 5"Fraining Compainy Training (at Trairiirqg tf 0 CL (D Services Tr,,,-,,flnii1g New Dirliveir Driver/Operator Training U tf 0 Firefighter Training Summary Hours CL (D ARFF 146 Company Training 2,294 Driver/Operator Training 413 New Driver Training 288 Emergency Medical Services Training 408 U Facility EMS Training (at Training Academy) 68 E Facility Training (Live Fires at the Academy) 198 Hazardous Materials 98.75 Officer Training 985.25 Packet Pg. 1383 Monthly Activity Report June 2022 Page 4 of 7 Firefigh ter T'rain ing by Shift Officer Training,"'A SHIFT TRAINING HOURS 230.5 Compaily Fre Continuing Driver .................... 14nuing, 832.5 Training, 217 1 liew Trainirv-� 66 a z a I, o s RA a L e I,i a I, Flire We IPlp'rest:Ii inig,_--1....... tf 64 conr,[P I re-F`ire Compainy EMS 0 CL 6 T4161ing,211 B SHIFT TRAINING HOURS Officer Training, 335.5 3m inpaily Fire I Pa inning,659 U Continuing Driver tf 0 Training,206.5 CL I liew Trainirqy� 7&5 I a z a I,("J,0 j,S RA a L e I,i a 1 15""Fil,"-,1 1111 11119 ............. ............ Co im 1p a in y E M S 22,,5 ihre W6HTesChnig Conripar�,y I re-F`ire T4161ing, 189 64 1 12 U C SHIFT TRAINING HOURS E Officer Training, U 489.5 Compaily Fire I Pa a1li ing,802.5 Continuing Driver Training, 257 I liew Trai,nirv-� 45�5 .............. 11-kazan"J'01,j's RA a L e I,i a I s (I riI1I g ....... ................ ...................................................................................... m Copainy EMS Flire W6H TesClinlg, C 1 P a 20,,25 T4161ing, 200 64 9 Packet Pg. 1384 Monthly Report June 2022 Page Gof7 �~ �� , �� l�� ~a��l��a��a � ��c(� Inspections and Other Activities 14.0 122 120 106 100 84 80 61 60 CL 4.0 21 26 20 15 11 2 ] 1 2 4 2 21 1 1 0 J U N MAY APR U iiiiiiiiii Comp|eted# Plans �Review for New Construction or Renovation Permits cz 1111111111 Comp|eted#Fire & Li#a Safety Inspections for New Construction or Renovation Permits iiii I leld:# Meetings to review Fire protection requirements with Designers/C�ontractors/Owners iiiiiiiiiiPerforned#Annual Fire and Li#a Safety Inspections iiiiiiPerforned#Vaoation Rental Annual Inspections 0 nn Conducted Arson/Fire Investigations 2 •Pmoeooed Fireworks Permits r •Conducted#Outreach event(o) iimPub|iohed#FirePreventionPub|io8en/ioeAnnounoements/800ia| MediaMeooageo U mFu|@|ed#Fire Incident�Reports &Other Pub|io �ReoondoRequests Fire Marshal Acti Plans Review/New Construction or Renovation Permits 100 73 01 22 45 39 Fire& Life Safety Inspections/New Construction Renovation Permits 84 122 17 01 52 43 Review Fire protection requirementswYDesigners/Contractors/Owners 3 10 4 8 O 3 Performed#A l Fire andLife Safety Inspections 15 20 40 49 10 59 Performed#Vacation Rental Annual Inspections 11 8 0 0 29 8 Conducted Arson/Fire Investigations 2 Processed Fireworks Permits 5 Conducted Outreach events 4 3 1 1 1 0 Published Fire Prevention PGA's/Gooia| Media Messages 2 1 1 1 1 0 Fulfilled#Fire Incident Reports&Oth Public Records Requests 6 2 4 0 7 5 O Monthly Activityaepa.t June 2022 Page 6 of 7 Sick Leave Hours - June 2022 - 463.5 500 450 400 350 300 CL 250 200 150 100 tf CL Overtime Hours - June 2022 - Q.1.a Monthly Activity Report June 2022 Page 7 of 7 Fleet Maintenance Fleet Maintenance Work Orders by Type 1 ,�QooiN�IN1U1N�� 1 8 8 8 ^� .mtiti`Nllplllplllplllpl o4tit1111J1111U1U111111 ,a�111111JJ1Jl CL (D 6 5 5 NNNNNN U1U\UU1U0V 4 4 4 0 e6ti4tibIN11JUl1JUUU111111U)➢)�Jl�l/J%/9�/� N�'(YNY�f1 CL 1 1 \UUUO\1Uy1➢NNIIJOIJOO JAIN ITTIE1113 II R A11PR III Y JUN as Repair Work Oirdeirs I1111iir v ntatiiiv IMalintenaince Work Oirdeirs C 0 Apparatus and Vehicle Maintenance JAN FEB MAR APR MAY JUN a F Repair Work Orders 4 8 11 8 1 5 0 Preventative Maintenance Work Orders 4 4 5 6 1 8 Total Work Orders Completed 8 12 16 14 2 13 Packet Pg. 1387 Q.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY MAY 01, 2022 - MAY 31, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins,phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NEW CODE CASES OPENED M(c P I I:::1=C SO ITV M 1 CL as LINK Milli 4 HALL 27 CL 4 I�rui: Ul U. c 2022 U as E Packet Pg. 1388 TOTAL NSPECflONS & ACTWffffS IRO DMOJI.-I NNW= 78 McPHIER SCE N wassommmummum 179 L.ONGOMA woommum, 99 1 NK on= 57 HALL 290 0 GRANT 102 CL Immummum (D GARGA 161 CUTH.E. mommoso 111 m MAY 2022 < u tf 0 CL (D rArJgAon, 2 Npvv Firiall Ordp� 4ollec6onsCasps 8 VIFU::ases 4 u (D Sevv(:,r(..asps 14 E Unsafp Casps L) Regular Cases 16 < Upper Keys, 6Y lb 10 Mkddlc� Kc,Vs 34 I..ovverK(,Vs �JjkK?jj�j� 2 CASES HEARD BEFORE SPECIML MAGISTRATE MAY, 2022 Packet Pg. 1389 May 2022 TOTAL INUMBEIR OF CASES WITH NOT110E OF V110LAT110IN/11HEARIIING (and INotiice of VIiolafion) ENTIRIIES CX)10 830 851 R 728 7(�0 60/ 16 594 686 664 59 0 5010 uln 4 377 7 30 ,nn 0 CL 59 21 100 0 L� 0 ?.0 08 2(X.)9 20.3.0 M 2012 2()L� 20 11 M 15 2016 20.17 2.018 2019 2 1)2 0 2C21 21022 2 IV=NCv 5518 T17 211 F15 :)7'? 21" 113 2 Ra 114 57 tx'3r -1 Fn 7- 140 21 33 2&, 325 201 3.; 394 132 3 R) 1 1. 3..r j —41—eand FoLal uos 830 8,51 6.1.0 212 94 b8b 29.1 ub!! 34o S 9.) N 1 9 u It 0 CL Vacation Rental Totals by Fiscal Year AS OF MAY 2022 21 lBas,ed upoin,INOVIUOH No ted SIM Heading Month a 0 RE Tatal Vacation Rental T'otals, IBy Fiscal Year (F'YR) 2 I TcIA 1,037 n;P fi'armq o 2012 15 3220 < 2911 u 2013, 36 280 1 256 204 34 ro 240 E 20,10 2,017 TAI5 Z- i flo 2018: 256 35 '201S .12 114 291 0 120 0 2 1 tax, 71 80 2021 8 40 35 3'6 34 0 0 0, e MU'Whovs"w',I PTISGh"I'd uh"n"'P tvm,,,1qpivd dufirs au hfiwch Packet Pg. 1390 Q.1.a 2021-2022 FISCAL YEAR OCT I NOV I DEC I JAN I FEB I MARCH I APRIL I MAY DUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $9,251 $59 $5,525 $13,810 $3,523 $2,851 $2,560 $2,301 COLLECTIONS $55,9131 $44,5381 $38,7751 $44,7781 $50,1001 $32,6211 $42,4751 $68,059 1 1 1 1 $0 CUMULATIVE $65,1641 $109,7611 $154,0611 $212,6491 $266,2721 $301,7441 $346,7791 $417,139 17,1391 $417,1391 $417,1391 $417,139 2021 2022 5:15crIll.YEAR 4,�nsA oni�n4A mrnn d i�nm dai�nft L000 x I II fJ A, "If 3'.✓It IU.i/„',.I 1 fail. MAY I'll I 1' .10, 1I.:I1, 1,I'I'1 1 60 q�ry V CL 20'20-2021 BSC3iL.IIAR OCT I NOV I DEC I J_kN FEE I 2.:LARCI-I I kFRIL I 2.:LA.'i I TJ"NE .E:,T.'i ,T:JG I 5ELT TOTAL GP—A.NDTOT_u VAGA'T➢OYN RENT.US 524.71.4. S3 ASS 52215N 53,927 5li13M 520.779 5ll.,700 53421. 51.7453 5tl ..2 57.W,0 S3AM 3407,g92 CCILLEGTISK7'%hd5' 584.301 S37.KOJ 559,031 527:739. S-,1.4Ul 5131.,81.0 5)3.2U)l 596.58SI 587.284 538.333 SSI.2'4 SB 0.59➢ 31.1 S➢.,992,3➢.8 CILT'w6�L1LATIlVE $H4,01U1 $50!tl.;247 $535;7031 $5 S,50S 1 $772,0971 $8.27,062 $927,47Gj $tl,0130,208 Jtl,OKfi'631 $8;865,337$G,99'.2;32p1 0 10-10-2021.F'1f,51G::.:3L YEAR `il.d{u.1,lrlil JI.Itu 000 n]Aw]00 y.Totrnlan X, r,�an,rra¢I � u .FO'i <pa'i D'S; )'.A?:T IKII P,IAPCII'. APTUI:. ,LAY ,Um IPVa A:I:7C, BP:P7 a1:7I'.4(., CL (D 0 2019_2020 FISCAL YEAR OCT NOV DEC .IVN FEB NIARCH T'RIL I NLA3' SSE JrraY AUG SEPT TOTAL GF-k-MTOTAL VAC,17MCN R'E1\MALS 5117.564 5a640., Sll.7.555 5 0.903 S2_144. 532._974 S59'74 S:.11 502 SII 724 517.17 Sll9 r4' S96469 346,979 00L.CECIBC3N'S 577A4 2 523.350 573.319 5-08.969 S31.01.3 S24AH 51.9582 58159 51.l1.75 S29'95 562.375 555.337 5507.1.55 3911.0-1 CUN9-LATHVE $tl95,0.tl6 $2741,773 $35J,647 $435„4G9 $518.„574 $575,589. $546y944 S,576,696 $3,001,595 $747,07 $�529,729 $97Il,'034 ftY1 fe„fP F'If3hQ Sk SY.AB. � d 1 a K +lu of SA- - "R A'��`.• Packet Pg. 1391 2019-2UN HKAL IIAR ocr Nov DEC iA-N FEB NIARCH AFRIL NAY JLNE July Aur, SEPT I I-AL lrol.AL VACATM RENTALS S117 D64 S56 M7 517 555 520 M S2 144 532.374 359774 321.502 Sll 724 51739.7 519.417 396463 S4153 F9 COLLECUONS S77 452 S23 3jo S73 319 S48,9169 S31 013 S24 13S 511582 SS 259 S1.1 1-15 S29 295 562.275 555.337 S971 034 CUl,M-ALTFVF V95,Mf 1274,;773 $36JW� $435,4 9 $515,5715 $57MSS $64&944 $676,696 VW595 $747.207 $S29.329 197 034 2 H 9 U210 F IISC M I I AR L ...... ..... �C 'r TTI Hm.11 ........... 2018-2019FISCAL YEAR OCT NOV EEC I'' FEB I NLARCH -kFPJL ',LAY' JUKE YJL Y AUG SEPT TOTAL OR-A�CTOTAL 0 VACATION CL (D RENTIALS 5135.087 5113AM 581,1154 , , 521 DO, 581,111 5114,932 5169907 SU.S6s S 44.00' 5,7314 53UM 51.042,.M COLLEMONS 5114.730 MA39 56,550 SA6.750 SKIM S3998 S22.175 Si3,539 S24.9 4 S11 643 553.455 S42.712 5552720, 51.594.1:s CUNRIAENT 249H7 375M6 463616EillI16 6196,527 S I M5� 932-OI5; 905 tl37 NIS Nt",a V'CALI FAR ........ A""I Li "'40,Uu.- Ni 4, q.11zu. ."r,C F�710,7 20Q-2018 FISCAL YEAR CL OCT N43V DEC IAN FEB 'lLARCH AFIUL I -,LAy gj.,«E YJL Y SEPT TUIAL AUG-"U RE N7 AL 9 S31,2011 S26 455 S2,NO, SMOR S5995n Sl 19 731 S3531�� S225N51 S�;5,2157 S171,W JS17728-, SM2 12-, Sl 230 262 DOLLECTONS 5 s5L91316 SISS'S66 sl.115� S4-,,778 S7,950 S9A 04� S4,754 S8.812 S6.759 51'7292' SM58f, 553747�5 �j C1219JL-ATIIIT 9 3 00�mj 396,96D 39S,519 5,016,296 63292— 1,279,s,;O LIS303;5Qb 182IM 2017 2018Th(AL!EAR Al, era Packet Pg. 1392 Q.1.a Employee Services- June, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts(4):Passport to Wellness—5 Months Remain! (06/01/2022);Delta Dental Tips &Perks—Cost Estimator(06/08/2022); FL Blue meQuilibrium App (06/16/2022); Delta Dental Tips & Perks —Kids (06/21/2022) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 0 C, 6. Employee Services Monthly Meeting 21 7. Monthly Gallagher Benefits Consultants Meeting 8. Workday- Coordination with ClearTrack for File Prep 0 9. Phone support to general benefit questions 21 10. Phone/in-person support to "near retirement" employees (2) 11. 2022 FMLA Tracking U 12. Processing of MN Life Claims 0 a� 13. Processing of MN Supplemental Life Open Enrollment Applications 21 14. EGWP Age-In Census/Action Memos 15. Benistar EGWP Payment and Submission Reviews 2 V_ 16. Extensive Rx Support d 17. Delta Dental Premium Holiday Presentations to Constitutional Officers U 18. FY2023 Budget Preparation 19. 2022 Health Fair Preparation—Door Prize Outreach 20. Firefighter Cancer Legislation Preparation/Discussion < 21. 2022 Wellness Form Review/Approvals Packet Pg. 1393 Q.1.a Employee Benefits Department 2020/2021 Monthly Report JULY AUGUST SEPT OCT NOV DEC NEW HIRES 26 16 12 22 9 22 TERMINATIONS 11 11 17 11 19 14 NEW RETIREES MEDICAL 4 3 2 1 0 3 NEW RETIREES LIFE ONLY 0 0 1 0 0 0 DECEASED 4 LIFE CLAIMS 1 0 2 4 0 1 OTHER COVERAGE CHANGES 9 8 13 9 5 9 ACCOUNT CHANGES 5 8 14 10 5 5 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 _ RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 4 5 7 0 6 5 0 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 >% 75 JAN FEB MARCH APRIL MAY JUNE u NEW HIRES 16 14 22 40 13 15 1� 0 TERMINATIONS 11 16 9 15 14 16 ass NEW RETIREES MEDICAL 1 4 3 1 0 1 NEW RETIREES LIFE ONLY 0 1 0 0 0 0 DECEASED 4 LIFE CLAIMS 0 1 3 3 1 2 OTHER COVERAGE CHANGES 8 10 3 6 8 14 ACCOUNT CHANGES 7 12 6 7 29 4 u ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 4 4 4 4 4 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 1 0 Packet Pg. 1394 Q.1.a Human Resources Monthly Report for June, 2022: • Worked on employee verifications of employment • Worked on updating several job descriptions with departments to help with employee re-classes and equity adjustments • Met with several departments on HR issues • Met on several different occasions on updating the Uniform policy • Worked with HR Assistant Administrator on sick leave pool and FMLA requests • Set up a PPP meeting to discuss the Uniform Policy (meeting was cancelled) • Worked on Remote Worker Policy • Set up two pre-ds for Fire Rescue employees (pre-ds were cancelled) • Met with a Parks employee on an internal investigation for policy violation • Completed the investigation on an internal investigation for policy violation and will be meeting with �E the Employee of Friday July 1. • Set up a pre-d for a Park's employee • Attended weekly HR Meetings with staff on department projects 21 Assistant Administrator Human Resources 2 21 • Reviewed salary analysis forms for all departments with above entry new hires. • Processed and assisted employees with FMLA 4 employees processed in June • Processed and assisted employees with Sick Leave Pool enrollment 2 employees new enrollment • Assisted with internal investigation within the Code Compliance department 0 • Assisted with internal investigation within the Park and Beaches department • Meeting with J.J. Keller to discuss future training opportunities for employees • Enroll new hires in the required new hire orientation • Attended routine HR meetings to discuss the needs and outstanding tasks of the departments 0 T- Recruiting: U • In June 2022, the County had 45 open positions for which we received 87 total applicants; 17 internal and 70 external. Of the 87 total applicants, 77 were deemed to have met the minimum requirements E for the positions to which they applied, 10 did not qualify and 0 withdrew their application. Out of our 87 applicants 23 people reapplied. • Total 45 current openings _2 re-posting from a previous posting, 24 have remained posted, and 21 were new postings during the month of June 2022. Turnovers: We had 9 new hires (3 Temporary) and 2 promotions. • ***We had a total of 5 resignations/retirements/terminations and 0 Deceased for the month of June 2022: Resignations average year to date 3.98_% Retirements average year to date 1.16 % Packet Pg. 1395 Q.1.a Countywide Turnove r by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 5 7 10 6 12 7 3 8 6 8 2 4 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4 73 533 2017 10 8 10 3 9 4 7 11 7 4 10 3 86 538 2018 10 6 4 6 11 6 6 5 4 7 7 1 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 5511 2020 6 7 6 2 3 8 2 8 12 8 5 2 69 597 2021 41 31 51 41 61 61 51 71 6 101 3 3 62 603 2022 41 51 51 7 4 61 5,1 51 5 51 5 5 ' 61 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36% 1.95% 1.17% 2.34% 1.36% 0.58% 1.56% 1.17% 1.56% 0.39% 0.78% 15.20% 2016 1.14% 0.76% 0.76% 1.14% 1.33% 1.90% 0.57% 0.76% 1.33% 1.71% 1.71% 0.76% 13.90% 2017 1.88% 1.50% 1.88% 0.56% 1.69% 0.75% 1.31% 2.06% 1.31% 0.75% 1.88% 0.56% 16.14% 2018 1.86% 1.12% 0.74% 1.12% 2.04% 1.12% 1.12% 0.93% 0.74% 1.30% 1.30% 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76% 0.76% 0.57% 2.28% 1.14% 0.57% 0.95% 0.95% 12.55% 2020 1.09% 1.27% 1.09% 0.36% 0.54% 1.45% 0.36% 1.45% 2.18% 1.45% 0.91% 0.36% 12.52% 2021 0.73% 0.54% 0.91% 0.73% 1.090/0 1.090/0 0.91% 1.27% 1.090/0 1.81% 0.54% 0.54% 10.39% 2022 0.73% 0.91% 0.91% 1.27% 0.73% 1.09% 0.91% 0.91% 0.91% 0.91% 0.91% 0.91% 10.12% 0 CL Resignations and Tertninations by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 2 8 4 6 2 4 61 0 525 2016 4 3 2 5 6 5 3 3 6 7 7 2 53 533 2017 7 5 8 2 5 2 6 9 5 4 7 3 63 5 538 2018 9 3 3 4 9 8 6 4 3 4 5 1 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 4 54 551 2020 4 6 1 2 8 1 6 10 5 3 2 52 U 597 20211 21 21 31 31 31 51 51 61 5 71 21 45 1� 603 20221 31 31 71 21 51 1 1 1 1 1 24 0 CL 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56% 0.97% 0.39% 1.56% 0.78% 1.17% 0.39% 0.78% 11.89% ' 2016 0.76% 0.57% 0.38% 0.95% 1.14% 0.95% 0.57% 0.57% 1.14% 1.33% 1.33% 0.38% 10.10% 2017 1.31% 0.94% 1.50% 0.38% 0.94% 0.38% 1.13% 1.69% 0.94% 0.75% 1.31% 0.56% 11.82% 0 2018 1.67% 0.56% 0.56% 0.74% 1.67% 1.49% 1.12% 0.74% 0.56% 0.74% 0.93% 0.19% 10.97% 2019 1.14% 0.57% 1.52% 0.19% 0.76% 0.57% 0.57% 2.09% 0.76% 0.38% 0.95% 0.76% 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36% 1.45% 0.18% 1.090/0 1.81% 0.91% 0.91% 0.36% 9.440/. 2021 0.36% 0.36% 0.54% 0.54% 0.54% 0.91% 0.91% 1.090/0 0.91% 1.27% 0.54% 0.54% 7.54% L) 2022 0.54% 0.54% 0.73% 1.27% 0.36% 0.91% 0.00% 0.00% 0.00% 0.00% 0.91% 0.91% 3.98% Retirements(and Deaths)By Month E U Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 1 2 1 2 4 2 1 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2 2 0 3 0 23 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 1 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2 2 3 2 0 19 597 20211 21 11 21 11 31 11 01 11 11 31 17 603 20221 11 21 11 01 21 11 1 1 1 7 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56% 0.56% 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56% 0.00% 4.32% 2018 0.19% 0.56% 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56% 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.190/0 2.28% 2020 0.36% 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36% 0.36% 0.54% 0.36% 0.00% 3.45% 2021 0.36% 0.18% 0.36% 0.18% 0.54% 0.00% 0.00% 0.18% 0.18% 0.54% 0.18% 0.00% 2.85% 2022 0.18% 0.36% 0.18% 0.00% 0.36% 0.000/0 0.000/0 0.000/0 0.000/0 0.000/0 0.000/0 0.000/0 1.16% Packet Pg. 1396 Q.1.a Human Resources — Turnover Report Termination Date Employee Position Primary Termination Reason 6/3/2022 Eric Perry Maintenance Worker 1 - Parks and Resigned- Moved to Texas better job Beaches offer from Southwest Airlines 6/3/2022 Ronald Campbell Fleet Mechanic Generator Technician Resigned 6/8/2022 Andrew Sommers Case Manager Resigned- Other Employment 6/9/2022 Alisha Machado Reservationist/Scheduler/Dispatcher Resigned- Personal Reasons 6/29/2022 Sheila Cullen ILibrary Assistant I Terminated PPP 2.04 6/30/2022 Stan Webb IFirefighter Charge Paramedic IRetired 0 CL as 0 TURNOVER STATISTICAI., REPORT JU E 2022 !��aiio o711I �Jit, fl, Termination,1, U D IV,,,) ��II�IIhIIIIII� 1L 6%) tf CL li umuumuuuu J� as E U a ue�u�� uaa�ra�4, 6 71Yo Packet Pg. 1397 Q.1.a Human Resources Information Systems Projects started that month—6 1. Team workshop to revise my I sf draft of Remote Work Policy 2. Workday Governance Committee organization and meetings - Helpdesk Ticket collection,prioritization 3. Working with Collaborative on fixing Workday Performance Review and Probation Period Review 4. Provided BOCC contacts for Workday Help section 5. Provided a folder with access to all Workday training materials to the clerk side. 6. Researched Workday integration with Outlook and provided instructions and video to the clerk side to implement. (We were told in meetings with Collaborative this integration was not possible). Projects in progress that month—9 1. Workday Support/Training/Testing - ongoing 0 CL 2. Housing Allowance Policy 3. Security Surveillance Project- ongoing 4. Workday Additional Training Material - ongoing 5. Workday Weekly/Monthly Reports - ongoing 0 6. Remote Workers department set up and tracking in Workday—helpdesk ticket submitted 2 7. Position ID# editing and tracking for departments 8. Time clock employee enrollment and training 9. Workday Video Training Tutorials Project Finished that month—3 0 a� 1. Provided BOCC contacts for Workday Help section 2. Provided a folder with access to all Workday training materials to the clerk side. 3. Researched Workday integration with Outlook and provided instructions and video to the clerk side to implement. 5 (We were told in meetings with Collaborative this integration was not possible). 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T� all m nil > 0 0 0) cr: CL < uT� m CL 0 0 � rr) 0) L.L. _0 o Ln o Ln o Ln 0) cl 0 Ln ro �D E M u 41a CL 0 0 0 0 0 0 0 0 = 0 P-4 0 00 r.o 0 ro r,4 ru", U CL U') E 0 u 311 ID E ID CL 0 0 _0 -0 21, 1 0 Ln 0 Ln 0 Ln 0 0 rr) 0 _0 MIN Q.1.a ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge(Card Sound) Replacement Grant Award: • Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. • Staff attended a meeting with FDOT personnel on March 14th to review Work Program funding for the project • Advertisement for Request Qualifications for Design and Permitting services commenced for April 13th, with a response opening date of May 3 Pt. • Selection Committee ranking meeting for Request for Qualifications for Design and Permitting scheduled for July 6, 2022. • Resolution and Local Agency Program Agreement between Monroe County and Florida Department of Transportation for Engineering Design and Permitting funding is on the July 20th agenda for approval. 0 a� Bimini Drive (Duck Key) Bridge Replacement: • Construction of Mechanically Stabilized Earth(MSE)retaining wall on east end of south side of bridge is complete pending forming and pouring concrete cap. 0 • Forming and pouring concrete pile cap details are ongoing. % • Design of spread footer and column to replace 46 pile on west end of south side of bridge is complete. • Excavation and construction of newly designed spread footer is ongoing. U • Construction of Mechanically Stabilized Earth(MSE)retaining wall on west end of south 0 side of bridge is ongoing. Harbor Drive (Duck Key) Bridge Replacement: • Engineering design and permitting is complete. 0 2 Seaview Drive (Duck Key) Bridge Replacement: • Staff received signed and sealed plans and specs for construction on June 27th. • RFQ opening for Construction Engineering and Design (CEI) Services is scheduled for August 16th. • Staff is finalizing the project manual in order to advertise the project for construction bids as soon as possible. < Card Sound Bridge Navigational Lighting Replacement Project: • Task Order for engineering design services was approved at the April 2022 BOCC meeting. • Staff met with FOR to finalize scope of design. 1st Street and Bertha Street—Key West Drainage Improvement Project: • Amendment 6 to EAC design contract for crosswalk and rectangular rapid flashing beacon (RRFB) on July BOCC agenda for approval. • Curb and gutter 73% complete, sidewalk 64% complete, drainage 73% complete. Packet Pg. 1417 Q.1.a • Project 66% complete overall and substantial completion scheduled for early December 2022. • Final phase of project will be final lift of asphalt, sod and pavement markings. • FDOT SCOP agreement extended to December 31, 2022. Sands-Big Pine Key SLR Roadway Pilot Project: • DEO 1st Amendment to grant IR026 to add Citizen Comment Policy on July BOCC agenda for approval. • Revised Keys Energy Utility Agreement for 3 Phase power to pump station equipment on July BOCC agenda for approval. • Construction Engineering and Inspection RFQ advertised and due June 29th. • DEO Environmental Requirements - Concurrent notice -Finding of No Significant Impact (FONSI) and Request for Release of Funds (RROF)published- comment period ends July 29th. After July 29th, Request for Release of Funds and final EA worksheet will be 0 submitted to DEO for approval • DEO has approved construction bid document. Construction bidding can commence and 21 overlap notices comment periods lapse. 0 Twin Lakes-Key Largo SLR Roadway Pilot Project: 21 • FDEM — PDM (Pre-Disaster Mitigation — federal appropriation) - grant application for construction phase submitted to FDEM on June 6, 2022. • FDEM - HMGP grant number 4337-312 — Staff submitted Phase 1 — design phase - U quarterly report and milestones report on June 16,2022, as part of reimbursement package � for review by FDEM—awaiting response. • FDEP - Resilient Florida Infrastructure Grant Program — FDEP assigned grant number 21 22SRP57 - Staff submitted work plan on June 15, 2022. Grant award in the amount of $3,931,269 for construction and construction engineering services. Awaiting grant 0 document from FDEP. 2 • FKEC Utility and Easement agreement pending revised easement exhibit requested June 23, 2022, from consultant. U • Water utility scope pending from FKAA. • Construction grant funding from all sources required in place and executed prior to proceed with construction bidding phase. • MC Building Department permit received. 100%plans and permits ready for bidding. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Staff submitted request for extension of design contract until December 31, 2022, since FDOT did not concur with single bidder award —rebid construction advertised and due July 12th. Design FOR services will be required during construction. • FDOT Maintenance Memorandum of Agreement fully executed by both parties. • 2023 TDC Bricks and Mortar DAC II application submitted — DAC H meeting June 28, 2022. GIS Based Roadway Asset Management and Work Order System: • HDR identified five vendors that should meet county needs; a questionnaire was sent to each to obtain more detailed information prior to scheduling demonstrations. Packet Pg. 1418 Q.1.a • A meeting was held on May 26th to review vendor responses prior to scheduling demonstrations. • Staff is working with consultant to schedule demonstrations for the beginning of August Roadway Vulnerability Study and Capital Plan: • Staff and consultant working on Policy considerations for implementation plan presentation to BOCC • Staff and consultant identified projects for 2022 round of Resilient Florida grant program application cycle. • Staff assisting Resiliency Department with preparation of grant applications Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • Project 90-95% substantial completion inspection held with FDOT on June 24, 2022. • Grading, sodding, thermoplastic and reflective pavement markings pending. 0 • Punch list items being worked on and final completion will be achieved in July 2022. • CEI will provide documentation of completion of punch list items and prepare final 21 reconciliation change order in July. 0 Key Largo III—Burton Drive: 21 • Staff submitted FDOT SCOP grant application for FY 2024. • Further consultant design action on hold until FDOT award is announced. Boca Chica Road Hurricane Irma Repairs Project: 0 • Project was advertised for construction bid February 23, 2022. Bid opening date was April 13,2022 with American Empire Builders as the lowest responsive bidder. • Approval for contract with American Empire Builders for construction services was approved on the May 18th BOCC meeting. • Pre-construction meeting and Notice to Proceed issued Wednesday, June 8th. Card Sound Road Mill/resurface/restri ing� U p .� • Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722 u (75% of construction phase estimate) in its work program in fiscal year 2023 to partially E fund construction and CEL • Roadway design is ongoing; 90%plans were delivered on May 18th and are under county < and FDOT review. • Small County Outreach Program Resolution and State Funded Grant Agreement between Monroe County and Florida Department of Transportation are on the July 20th agenda for approval. • Anticipate construction to start in late fall 2022. Card Sound Bridge Project Development& Environment Project: • Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. • A task order for a lifecycle cost analysis to support replacement of the bridge is on the June agenda for approval. Consultant is working on analysis. Packet Pg. 1419 Q.1.a • Staff and county lobbyists submitted an appropriations request for a portion of the PD&E costs. Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: • Utility work is ongoing. • Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. • Resurfacing of the County's portion of Whitehead Street was completed May 51h 2022. Hurricane Irma No Name Key Bridge Repairs: • Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. • Consultant working with permitting agency has extended the Corps permit. 0 a� Key Deer Boulevard Roadway Repairs: 21 • Design phase for construction is at 100%pending FDOT permitting comments. • Consultant has submitted FDOT permit information and results are expected shortly. 2 21 Crane Boulevard, Sugarloaf Shared Use Path: • In response to requests from residents for sidewalk on Crane Boulevard staff submitted a U grant application to the FDOT Transportation Alternatives Program (TAP)for engineering 1� design and permitting costs to fund the project. If awarded, funds would be programmed 0 in the FDOT work program in FY 28 • Staff presented the project to FDOT staff on March 31 s;project was well received by TAP 21 group. • A notice of grant award was received on May 131h; design funds were programmed in FDOT FY 2024 U Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: • A task order for inspection services for Monroe County's two pedestrian bridges (not part of the FDOT inspection program) and for inspection and repair plans for the Ocean Bay Drive (roadway) bridge, which was damaged be a vehicle, is on the May agenda for approval. • Consultant performed inspections May 17-19; reports are pending. Statewide Stormwater Needs Analysis: • Staff provided information to HDR Engineering, Inc. to assist with developing the state mandated stormwater needs analysis that is due to FDEP and Office of Economic and Demographic Research by July, 2022. • A meeting was held on May 121h with DEP's consultant EDR to obtain clarification on assessment requirements. • Final county needs analysis provided by consultant for July submittal to State. Packet Pg. 1420 Q.1.a Stillwright Point Road Elevation and Drainage Engineering Design and Permitting • Staff is coordinating with DEP personnel to prepare Resilient Florida Grant Agreement • Staff preparing draft Request for Qualifications for Engineering Design Services for the proj ect. • Consultant provided technical criteria from SLR vulnerability study to include in Design Services RFQ. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs • A proposal for a task order has been requested. Sheri 's Residence • Interior work underway. 21 0 Long Key Transfer Station Metal Building and Recycle Bin Repairs: • Colum Repairs are in-progress work to be done before the end of July 21 • Necessary replacement structural components are still on order and being impacted by supply chain issues. U Marathon,Former Tax Collector's Office: 0 • A revised conceptual has been received and is being reviewed. Assessing options to extend the seawall past the Courthouse. 21 Veteran's Memorial Park 2 ADA Pavilion & Tiki Huts T° • A Pre-Construction meeting is expected to take place in July 2022. U • Contractor securing permits and preparing pre-construction submittals to get Pavilion ordered. u • Project will experience procurement delay for the pavilion structure with a 6-9 month lead time for delivery. Bathroom Repairs • Design 100% Complete pending final signed/sealed plans. • Contractor submitted for Building Permits during June, currently under review. • Additional work not identified in FEMA damage report identified; Contractor preparing change order request. • Pre-Construction meeting expected to take place July 2022. West Martello: Citadel& Archway repairs • Will be seeking additional bids for the additional repair work. Seawall repairs • NTP for construction issued to Contractor for July 5, 2022. Contractor will mobilize that Packet Pg. 1421 Q.1.a week. • Submittal Reviews proceeding. Special Projects and Initiatives: Following is a list ofprojects focusing on improving organizational efficiencies. Building and Grounds Standardizations Knowledgebase: • Draft knowledgebase of building components and basis of design has been established on the County OneDrive • Pending review by key users, a presentation to Project Management, Facilities and Parks & Beaches will be scheduled in the coming months. Continuing Services Contracts: Small Engineering Continuing Services Contract: 0 CL • Ranking meeting was held on June 10, 2022. • Due to a technology issue a request to reject and readvertise will be on the July agenda. CMAR Continuing Services Contract: • RFP was pushed to July for further edits before publication. 0 Post Disaster Staffing Continuing Services Contract: % • Reviewing draft. Post Disaster Mold Remediation Continuing Services Contract: • Reviewing draft. c, Grant Writing/Administration Continuing Services Contract: � • Draft will be ready in July 2022. Facility Management Software Upgrades—CAP: • Consultant finalizing assessment report and loading schedules. 0 T- Capital/Grant Funded Studies or Construction Projects: Bernstein Park Re-Sod/Turf—CAP: U • Parks and Beaches Director determined project as an artificial turf installation. • Setting up meeting to facilitate a proposal for a task order which includes bringing on the E correct subconsultant to design the system. Pine Channel Nature Center—FDOT, CAP, TDC: • Construction approximately 95%complete. • Entrance striping, remaining landscaping, and site lighting remains. • Final Completion expected to be late July —early August due to supply chain delays associated with park lighting. Big Pine Senior Meal Site(old structure)—TBD: • Location will be demolished in FY23 after final items are relocated. Blue Heron—Big Pine Senior Meal Relocation—CAP: • Upstairs is complete. Packet Pg. 1422 Q.1.a • Remaining downstairs enclosures are being redesigned. Boca Chica Shoreside Facility—TBD: • Project Management coordinating planning, design, and permit efforts with Marine Resources. East Martello Drainage & Parking Phase III -TDC: • Reduced scope approved at the June BOCC meeting. • Submitting drawings for permitting. • Pre-Construction meeting scheduled. East Martello Windows &A/C Updates (Papio Gallery) - TDC: • Windows and doors completed. • HAVC has arrived and begun installation. 0 CL • Change order for added HVAC has been ordered. 21 East Martello Roof—TDC: • All first two layers of roofing complete. 2 • Liquid Tremco surface approximately 10% complete. 21 Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: • FDEM has completed their reviews and notice periods for historical and environmental U comments from the public/ affected stakeholders 0 • FDEM has forwarded review package to FEMA for review and processing of Phase 2 Construction award. 21 • Large Project Notification LPN being developed by FEMA to notify the US Congress of this pending award. 2 • CMAR will update the GMP once the County receives notification of award. Any revisions to the GMP will be presented to the BOCC for review and approval. Harry Harris Park Resiliency Redesign—Resiliency Grant: • Waiting for grant agreement to be executed. No change from last month. Higgs Beach Access Road Realignment—CAP,TDC: • Meeting moved to July with Corey Malcom now as a County employee who will help facilitate anomaly verification efforts. Higgs Beach Restroom Replacement- TDC: • TDC approved remaining funds to replace restrooms. Higgs Beach Sand Re-nourishment-TDC: • Mitigation activities are being coordinated with FKNMS /FWC, as well as the County Department of Marine Resources. • County has requested to participate in FWC program to remove derelict lobster traps starting in July 2022. Packet Pg. 1423 Q.1.a HMGP Generators —HMGP: • Received Phase 1 design agreement and will be added to June 2022 BOCC Meeting for execution. HMGP Wind Retrofit—HMGP: • Negotiations with Bender& Associates for design services ongoing. • Phase I overrun request to FDEM being drafted; FDEM approval required to proceed with executing design contract. • CMAR RFP drafted and under legal review. Jackson Square Chiller Building - CAP: • Waiting for Key West Chief Building Official (CBO)to complete Involuntary Condemnation letter. • RFQ foe Architect/Engineering services published. Opens in July. 0 Jackson Square Communications Tower Move - CAP: 21 • New location for the tower being negotiated by MCSO. No change from last month. 0 KW Lighthouse New Oil House Display- TDC 21 • Manufacturing of six oil butt containers progressing. • Contractor bid opening had two bidders o Lowest bid approximately $25k over budget. Will negotiate a reduced scope of U work. Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: • Contractor finalizing permits and preparing to begin work. 0 Land Authority Office in Big Pine—LA: V- • Design proposal was overbudget. • Developing new plan to meet available budget. U MCSO Stock Island Detention Center Generator Building—CAP: E • Drawings continue to advance with design meetings being held with MCSO Pigeon Key Honeymoon Cottage & Commissary Restorations —TDC, DHR: • Project in closeout phase. • Final DHR grant reimbursement package being prepared. Pigeon Key Sprinkler System - TDC: • All fire alarm and sprinkler work complete in all 10 buildings. • Contractor preparing foundations for water tank and fire pump. • Contractor experiencing deliver delays on water tank and fire pump; expected Mid July — early August. Packet Pg. 1424 Q.1.a Pigeon Key Wastewater System -Unfunded: • Working to support effort to obtain funding and then coordination of system installation. • Pigeon Key Foundation requested direct appropriation included in Legislature passed budget; pending formal award/funding availability. Plantation Key Courthouse and Detention Center- CAP: • Ribbon cutting was held June 2, 2022. • Contractor completing punch list items. • Old detention center removed, and final phases of the project have begun. Public Defender Offices at 316 Simonton in Key West- CAP: • Additional designs requested to detail asbestos and lead abatement before RFP continues. • Environmental analysis is going on now. 0 Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: • TDC funds have been moved to FY23-24 and will be used for engineering services for 21 design and permitting with a NTP no earlier than October 2023. • FDOT TAP grant has been programmed in the FDOT Work Program for construction in 2 FY26-27. 21 • Advertisement for construction is planned for mid-2025, with completion by mid-2027. Rockland Key Temporary Fleet Offices —CAP: U • Fleet would like to cancel using temporary offices. 0 a� Rockland Key Facility—CAP: • RFQ draft being reviewed. 0 Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: T- • Work is 90% complete. • Interior Final Finishes, foot wash, some sidewalks pending. U • Contractor experienced delays during utility installation due to a change of tie in locations brought forth by FKAA to accommodate future phases. • Coordination of design and placement of Library Kiosk ongoing and will require time added to contract for additional scope. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • CDBG grant received award letter; pending formal agreement. • Design team incorporated additional requests brought forth by Parks Department. • Submittal to building department and utility companies early July. • Preparing RFP for Grant Administration Services. Supervisor of Elections Key West Office Relocation - SOE: • Initial meeting held to begin proposal for design. Tavernier Fire Station Hardening—CDBG-MIT: • Environmental response being reviewed. Packet Pg. 1425 Q.1.a Transfer Stations Equipment Buildings -MCSW: • Obtaining quotes for conceptual and probability of costs for an equipment building at each of the three transfer stations. Unsafe Structures - Code: • Preparing for removal of structure on Jamaica Street, Duck Key. • Building Permits have been secured. • NTP issued for 6/01/2022. • Contractor expected to mobilize to begin work during July 2022.. FACILITIES MAINTENANCE Special Projects: Historic Courthouse Door Replacement(Key West): • Pre-Construction walk 5/4/2022. 0 • Work scheduled to begin July. 21 Big Pine Key Fire Station Painting: 0 • Substantial completion 6/27/2022. • AIPP to manage refurbishment of the murals. 21 Big Pine Key Park Community Center Painting: • RFS scheduled to be published second week of July. 0 RFP for Upper KeysLandscaping Maintenance: • RFP published to Demandstar July 6, 2022. 21 FACILITIES —UPPER KEYS 2 Murray Nelson Government Center: V° • Provided Assistance for one events in the Auditorium U • Hosted BOCC meeting in the Auditorium, June 15, 2022 • Installed new towel dispenser in green room • Replaced all ceiling lights in room 129 • Move furniture from Commissioner office and take to Lysoloma storage • Hang picture frames in Commissioner office • Fix leak in mechanical room and replace ceiling tiles • Lower and raise flags for the Tropical Storm on 6-3-2022 • Unclogged drain line in mechanical room after Tropical Storm 6-4-2022 Key Largo Social Service: • Unload pallets of food off truck and place inside on table weekly operation Islamorada Library: • Dismantle book shelves,patch holes and take to dump • Installed new 4x4 metal ox, new me cable, new duplex receptacles, cover plates and connected wiring to the source Packet Pg. 1426 Q.1.a • Installed new attachment screws at door latch, lubricated hinges and door latch at north entrance • Repaired leak at urinal • Assembled stand up computer desk • Removed glass display case and bulletin board • Put a hole in computer desk for cords New Plantation Key Courthouse: • Contractor called for a/c in Criminal division • Remove boxes from Court room A, B and C and place in security room storage • Cut tree around flagpole • Deliver ladder to Marti Roy • Took off keyboard tray from Tracy old desk 0 • Set up for Ribbon Cutting Dedication 6-4-2022 • Move varies chairs per Isis 21 • Installed 1"Aid cabinet in room 119 • Moved Judges office to new Court house 2 21 Ellis Building: • Check for leaks after Tropical Storm 6-4-2022 Key Largo Library: 0 • Reinstall roof vent that fell from strong winds • Dismantle bookshelves and take to dump 21 • Secured metal duplex box to metal pole, installed existing receptacles and duplex covers at front entrance 2 • Hung bulletin board outside T- • Pressure wash front of building U • Repair roof leak • Repaired leak under sink in staff break room • Check for leaks after Tropical Storm 6-4-2022 Old PK Court House: • Repaired stuck door at State Attorney office • Cleaned roof and sealed to stop leak in electrical room • Secured exterior door by lobby Public Works —Magnolia Office: • Repaired leak at water spigot at the fuel station • Installed new soap and towel dispenser in Roads crew area • Cut fallen tree and spray for weeds • Repaired leak in crew bathroom at the base of toilet, still not flushing properly • Contractor called to unclog crew bathroom 5-31-2022 • Contractor called back to unclog womens bathroom that was flooding 5-31-2022 Packet Pg. 1427 Q.1.a • Check for leaks after Tropical Storm 6-4-2022 PK Roth Clerk: • Check for leaks after Tropical Storm 6-4-2022, big branch down by carpenter shop PK Roth -Health: • Repaired power outage in room 13 • Assembled desk Key Largo Tax Collector: • Fix hole on wall in Nancy office and install plexi glass against wall to stop chairs hitting the walls Tavernier Fire Station #22: 0 • Removed non operable light fixtures and installed new LED bay light fixture mounted at ceiling level in bay 42 • Removed debris from faucet aerator and checked water flow • Extended pvc piping to exterior of building, secured with clamps for drain wash machine 2 • Check for leaks after Tropical Storm 6-4-2022 % SPECIAL PROJECTS FOR PARKS & BEACHES: Friendship Park: c, • Fixed broken door—hydraulic took out and installed new hardware in mens bathroom 0 a� Harry Harris Park: • Adjusted pressure switch and checked timer for the water pump in baseball field • Removed and replaced switch and receptacle box with cover on water pump 0 • Checked roof mounted a/c condensing unit making loud noise—Contractor to fix T- • 2 Toll booth keys made for Naomi • Replaced damaged plumbing fittings, installed new pressure switch • Contractor fixed broken pipe behind crew room Peace Park: • Replaced batteries in light timer Key Largo Park: • Removed damaged light fixture from housing and secured fixture lens to housing — playground area FACILITIES —MIDDLE KEYS Marathon Annex 63,d St.: • Monthly AC PM • AC repair • Transport White board to Station 22 Packet Pg. 1428 Q.1.a Marathon Health Department: • Monthly AC PM • Furniture Assembly Marathon Courthouse: • Monthly AC PM • Furniture Assembly • Replace broken toilet paper dispenser • Secure Sallyport screen • Repair two light switches • Assemble table and two chairs • Install new toilet seat women's restroom • AC repair • Ladies' restroom Courtroom B dimmer switch a� Marathon Government Center: 21 • Monthly AC PM • Provided support for 12 meetings in BOCC room 2 21 • Assisted with mock activation of EOC • Yearly shutter maintenance • Vendor assist for Maverick Elevator U • Spalling repair 1� • Transport boxes to Key West for shredding • Remove old expansion joint on East side of building 21 • Repair exterior sidewalk • Inspect shutter seal on second floor 0 • Investigate burning smell 2 • Transport old ceiling tiles to Solid Waste • Vendor assist for ceiling the replacement U • Repair faucet in ladies' room Marathon Library: • Daily cleaning • Investigate possible loose straps on plumbing • Mount wall folders Medical Examiner • Monthly PM AC filters Marathon Tax Collector: • Daily cleaning of the facility • Repaired toilet Packet Pg. 1429 Q.1.a Marathon Clerk of Court: • Monthly PM AC Filters • Caulk seams and new facia boards State Attorney: • Monthly A/C maintenance • Replace Long Key Tower: • Monthly A/C maintenance • Replace ceiling tiles • Repaired light lens • Repaired toilet 0 Public Defender: • Monthly A/C maintenance 21 • Chair Assembly 2 Public Works Facilities Maintenance: 21 • Monthly compressor Maintenance carpenter shop • Monthly PM A/C U • All flags to half mast 1� • Vehicles cleaned and maintained 0 • Weekly staff meetings • Groundskeeping for all Middle Keys Facilities 21 • Connex picked up and delivered to MCFR • Storm Prep 2 • Transport lightbulbs to Solid Waste • Assessment of all Middle Keys facilities after storm U • Replace filter in ice machine • Remove and dispose of 6 chairs at GAL airport location • Inspect all flags and replace as needed • Collect old paint and transport to Solid Waste Public Works —Fleet: • Replace faulty GFI • Install shelf for microwave • Replaced Air hoses 911 Communications: • Monthly AC PM • Transport more boxes to Key West for shredding • Light Repair • Final move to new location Packet Pg. 1430 Q.1.a • Repair hole • Light repair Project management: • Replace emergency exit lights • Made repairs to leak in roof Marathon Senior Center/AARP: • Monthly PM A/C filters • Picked up oven and transported to Big Pine Conch Key Fire Station: • Monthly AC PM • Assess swarming bees 0 Layton Fire Station: 21 • Monthly AC PM 0 Crawl Key Training Facility: 2' • Monthly AC PM d Marathon Substation: c, • Replace mesh screen 0 • Check for T8 Lamps • Tarp over generator 21 FACILITIES —LOWER KEYS 0 Bayshore Manor: 2 • Assembled desk and brought to Gato Building V_ • Moved election supplies from Jackson Square to Bayshore Big Pine Library: • Replaced ac filters c� Big Pine DMV: • Replaced ac filters DMV: • Sub Zero-perform Preventive Maintenance on ac unit Gato Building: • Repaired and adjusted door hinges • Health Dept-moved furniture from one room to another • Moved desk and disposed of file cabinets • Reception area-replaced light bulbs • Caulked window that was leaking due to heavy rain • Sturtz-installed door closer and drop plate Packet Pg. 1431 Q.1.a • Removed and reset counter in lab room to a higher level • Inspected building electrical Diego system • Repaired,primed and painted walls where artwork was displayed on 1st& 2nd floors • Health Dept-moved hospital, bookshelves and set window blinds • Cleaned ac ducts for building • Consolidated Environmental Engineering - cleaned HVAC system • Check Electric-replaced 2 ballasts in the waiting room • Disposed of 2 desks and brought back furniture from Bayshore storage • Brought up 148 boxes from the cistern to be disposed of by a shredding company • Social Services-painted 1 of the offices • Installed cabinets in room 16 • Repaired sprinkler heads • Lubricated 1st floor doors 0 • Changed light bulbs of I" floor • Check Electric-replaced light bulbs over stairways 21 • Prime and painted boardroom 0 • Prime and painted upstairs hallway 2 75 Harvey Government Center: • Tax Collector-Demolition of area for the start of the re-model project • Check Electric-Tax Collector Project completed electrical work 1� • Remodel project-patched floor 0 • Gary's repaired leaking toilet in Tax Collector office • Gary's performed Quarterly Fire Sprinkler Inspections • Inspected building for any storm damage 0 2 • Construction of wall project V_ • Paint walls in the entry by elevators • Men's bathroom 2nd floor-replaced flush handle of urinal U • Replaced lights inside display case • Removed drop box from rear of building and installed new drop box at front entrance E c� Jackson Square: • Freeman Justice Center-Drug Court-replaced all ac filters • Freeman Justice Center- Gary's performed Quarterly Fire Sprinkler Inspections • Freeman Justice Center-inspected building for any storm damage • Freeman Justice Center-repaired door at ground level and Sturtz repaired lock • Freeman Justice Center-repaired toilet leak 2nd floor • Freeman Justice Center- door repair 3rd floor south stairwell • Freeman Justice Center-repaired key card readers 2nd and 3rd floors north • Freeman Justice Center-Suite 3064, cleaned carpet • Freeman Justice Center-3rd floor-repaired toilet leak in men's bathroom • Freeman Justice Center-3rd floor replaced light bulbs • Freeman Justice Center Judge Fowler's assistant- checked panic button Packet Pg. 1432 Q.1.a • Freeman Justice Center-replaced light bulbs and ballast 3rd floor • Freeman Justice Center-replaced hallway light bulb • Freeman Justice Center-unclogged toilet in holding cell 43 • Freeman Justice Center-repaired entry door for Courtroom A • Freeman Justice Center-Sturtz repaired ground door lock • Freeman Justice Center-replaced light bulbs Sally port jail • Freeman Justice Center-Gary's Plumbing-2nd floor-women's bathroom pulled toilet and replaced spud • Historic Courthouse-pressure washed sidewalks • Historic Courthouse-1&2 floors-installed soap dispensers and paper towel dispensers • Historic Courthouse- Gary's performed Quarterly Fire Sprinkler Inspections • Historic Courthouse-inspected building for any storm damage • Historic Courthouse-installed 8 lamps in the stairwells 0 • Historic Courthouse-installed 6 lamps • Historic Courthouse-2nd floor women repaired lea in toilet 21 • Historic Courthouse-replaced light bulbs in 41h floor stairwell • Historic Courthouse-Conference Room-cleaned carpet and chairs 2 21 • Historic Courthouse-Conference room 3rd floor repaired leak removed fixtures • Historic Courthouse-wash sidewalks • Historic Courthouse-Finance disposed of old furniture U • Historic Courthouse-moved boxes from HC to 2nd floor file room 0 • Historic Courthouse-Reflections- installed mirrors in both men's &women's bathrooms • Historic Courthouse-Finance 3rd floor-installed outlet covers • Historic Courthouse-41h floor women's bathroom replaced light bulbs • Historic Courthouse-repaired and painted front steps to Old Courthouse 2 • Historic Courthouse-unclogged ac drainpipe • Historic Courthouse-changed ac filters in Finance dept. • Historic Courthouse-installed paper towel dispenser in breakrooms for floors 1,2 & 3 • Historic Courthouse-1st floor men's bathroom-replaced wet ceiling tiles • Historic Courthouse-primed new concrete patch on wall • Lester Bldg.-2nd floor-Breakroom and hallway-installed/replaced lamps • Lester Bldg.-Records dept-removed and donated items from desk • Lester Bldg.-Sub Zero-replaced ac contractors • Lester Bldg.-replaced fuses on ac unit • Lester Bldg.- Gary's performed Quarterly Fire Sprinkler Inspections • Lester Bldg. 2nd floor Internal Audit dept sprayed pest control • Lester Bldg.-inspected building for any storm damage • Lester Bldg.-installed new signage for Commissioner Jim Scholl • Lester Bldg.-I"floor bathroom replaced 8 light bulbs • Lester Bldg.-State Attorney's office 3rd floor-replaced light bulbs • Lester Bldg.- caulk countertop break room first floor • Lester Bldg.-3rd floor-replaced light bulbs and ballast Packet Pg. 1433 Q.1.a • Lester Bldg.- cleaned sidewalks • Lester Bldg.-Civil Records-l" floor-replaced ac filter • Lester Bldg.-file room removed and vacuumed bees • Lester Bldg.-replaced light bulbs in 2nd floor hallway • Annex-Gary's performed Quarterly Fire Sprinkler Inspections • Annex-Old Jail-Sub Zero installed new water inlet valve • Annex-Old Jail-replaced doors in equipment room • Annex-replaced wet ceiling tiles in the hallway • Annex-replaced hallway light bulb, courtrooms and storage room • Annex-Sally Port-organized and stored boxes from Plantation key move • Jackson Square-Filled sandbags with sand to use in case of possible storm Key West Library: • Removed all window ac units and sealed openings • Prepared and painted shutters 21 • Inspected building for any storm damage • Sub-Zero cleared drain/cleaned pump and adjusted belt 0 2 • Replaced and painted doors on the west side of the building 21 • Sub Zero-installed thermostat in tech area/went back to reset t-stat • Auditorium —installed covers on outlets • Florida Keys Electric repaired 2 LED lights /under warranty 1� • Repaired and painted outside right corner of building 0 • Painted and installed baseboards • Patched and painted walls in the media room 21 • Assembled 2 park benches and disposed of old ones 0 • Reflections- installed mirrors in both men's & women's bathrooms V_ • Installed clothes hooks inside bathrooms • Unclogged toilet in women's bathroom U MCSO Detention Center: • Completed repairing building stucco • Gary's Plumbing—performed Quarterly Fire Sprinkler Inspections • Cut down coconut from trees Martello Towers: • East Towers-repaired and secured aluminum rails • East Towers-secure safety issue at citadel towers Mayor Coldiron's Office: • Sub Zero-Compressor and fan motor not running replaced run cap Plantation Key Courthouse: • Continued to move items into new courthouse • Preparations for opening ceremony Packet Pg. 1434 Q.1.a Professional Building: • Public Defender-Sturtz repaired doorknob and re-keyed lock Rockland Key: • Fleet-Replaced ac window unit • Fleet-Installed new water fountain • Fleet-Replaced ac filters • Roads & Bridges-replaced ac filters • Public Works-replaced ac filters Fire Stations Station#08 —Stock Island: • Gary's performed Quarterly Fire Sprinkler Inspections • Replaced ac filter CL • United Doors repaired broken spring for bay door Station#09 —Big Coppitt: 21 • Gary's Plumbing- Replaced kitchen faucet, bathroom faucet, and two shower cartridges 0 to resolve pressure issues. 2 21 • Repaired 3 air hose reels Station#10 —Sugarloaf: • Sub Zero-replaced a/c downstairs contactor, cleared drain 1� • Replaced ac filter 0 Station#11 —Cudjoe: • Gary's performed Quarterly Fire Sprinkler Inspections • Checked fire alarm system 0 • Repaired and reset ice machine/ cleaned out ice T_ Station#13 —Big Pine: U • Gary's performed Quarterly Fire Sprinkler Inspections • Repaired exterior outlet • Replaced ice machine filter • Reset ice machine and cleaned out ice • Repaired pulley and replaced flag • Sealed vent for bay bathroom that was leaking. Special Projects Performed by Facilities for Parks & Beaches: Bernstein Park: • Gary's performed Quarterly Fire Sprinkler Inspections (May 2022) Big Pine Community Building: • Checked power in the panel in mechanical room • Installed 2 outlets in mechanical room under panel to run wiring to panel Packet Pg. 1435 Q.1.a Higgs Beach: • Repair outside shower handles / one of the heads was eliminated since parts cannot be found • Repaired access hole at the bandstand pavilion Wilhelmina Park: • Sand was delivered and spread in the playground where swings located ROADS & BRIDGES Upper Keys Road Department: • Buzz Bar Operation - 9.29 miles • Mowing Operation - 143.7 miles • Sweeping Operation - 116.4 miles • Sign Department- 82 new signs installed, 23 new posts installed, 8 underground locates performed. 49 STOP bars installed or re-painted, 2 Crosswalks painted on Burton Dr. • Install new WEIGHT LIMIT signs for Mosquito Creek bridge on Card Sound Rd • Install NO PARKING signs on Card Sound Rd. 0 • Assist DEP in the installation of 2 signs at Indian Key Fills. • Vac out STORM DRAINS - 92 Drains inspected or vacuumed out. • Coconut removal - 28 roads 7.61 tons of Coconuts removed.(Pre Hurricane) • Weed Eat 2 subdivisions - 2250 ft U U • Pot Hole Repair- 7 roads using 540 lbs of Cold patch. 1� • TRASH REMOVAL - 289 bags at approx. 4913 pounds. • Repair barrier screen @ BIKINI BEACH on the 18 mile stretch. • Install SPEED BUMPS at the Harbor bridge and the Seaview bridge in Duck Key. • Remove 25.52 tons of seaweed at Harry Harris Park for Parks department. 0 • Remove one large tree on County ROW weighing 2.83 tons. • Mow and weed eat around Card Sound Toll Plaza. U • Drill 4 holes in Key Largo Park for Parks Department. • Install new trench drain at Monroe County Garage Lower Keys Road Department: • Mowing Operation - 90 Miles ' • Weed eating Operation - 15 Miles • Brush Cut/Chip Operations - 10 Miles • Recycled Mulch - 10 Loads delivered for free • Sweeping Operations - 4 Miles • Sign Work—526 Signs, 5 Posts, 6 Locates Special Projects —Support: • Assisted Public Works Parks and Beaches transport Lake Wells sand from Toppino's to Wilhelmina park. • Pumped water from Avenues C and D on Big Coppitt Packet Pg. 1436 Q.1.a FLEET MANAGEMENT GPS: • 67 GPS units have been identified as 3G and will phase out December. Working on replacements with the contracted vendor. • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going • Over 400 GPS units installed. • Initiate a Pilot Program on the latest GPS systems Generators: • Weekly testing of generators, • discovered Bayshore generator failed, diagnosis discovered not economically viable to 0 repair. Decommission generator and submitted for surplus. Portable generator 4 FAC7712 a 138kW, assigned, connected, and secured to Bayshore Manor. 21 • West Summerland Key communication tower generator fail to start on weekly exercise. Generator is not repairable. Portable generator 4 FAC984, a 80kW assigned, connected, 2 and secured to the site.. 21 • KL Andros Road tower generator has been taken off-line and fuel drained. A portable generator 4 FAC9866 a 38kW, has been assigned, connected, and secured to the site. • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 30kW 3phase. 1" Draws 70amps.. Quote is being obtained. • Sugarloaf fire station generator removed. Diagnosis determined the genset is non repairable. Unit will have to be replaced. A portable generator 4 0903/989 a 30kW, has 21 been assigned, connected, and secured to the site. • Gen Crew responsible for Sugarloaf FD gen fueling. 2 • BPK Senior Citizen Center Building generator out of service, generator is no longer T_ serviceable. U • All stationary generators inspected—Scheduled for a minimum of once a month. • All generators exercised a minimum of once a month. u • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator as to status report on all generators. — On Going. • Marathon Sheriff's Substation generator is Offline for repairs. A portable generator 4 FAC10010 a 40kW, has been assigned, connected, and secured to the site. • Portable generator 4 FAC668 a 100kW, has been assigned to the Sheriff's Firing range facility. Staged at the Marathon garage when needed. • PK Courthouse Generators/ATS issues again, being addresses under warranty • All Power service contract to be on July 20th agenda for renewal Packet Pg. 1437 Q.1.a Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House" Warranty repairs, thus reducing the downtime in the dealerships • Train and mentor, the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring Vehicle Accident Repair: • Assisting Risk with outstanding accident claim cleanup going back 5 years • Five new Accident reports submitted and are in process of repairs. Vehicle Replacement: • Agenda Item 410069 for 14 Ford F150's for the Budgeted Vehicle Replacement list. 0 Purchase Order issued to vendor ETA September 2022 • Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle 21 Replacement list • Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement 2 list 21 • Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list • Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list U • Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit 0 is for Upper Keys Roads & Bridges. • Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air 21 Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement list 2 • Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two T_ (2) Zero Turn Riding mowers for Facilities, four(4) Zero Turn Riding mowers for Parks & Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted U Vehicle Replacement list These new mowers will have a rear discharge deck in order to reduce any incident/accident claims from rocks and debris discharge and Tweels to E reduce maintenance cost without ever replacing tires. • Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per < the Budgeted Vehicle Replacement list • Working on Specifications on a painter's truck for Facilities as per the Budgeted Vehicle Replacement list, A F150 will be the replacement • Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review • Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list Packet Pg. 1438 Q.1.a Surplus: • All items from December sale have been picked up except 1 generator. Mr. Johnson will again be notified. • Next vehicle surplus sale approved for advertisement. It has been approved as of 4-20- 2022 BOCC meeting. Sent To Mr. Molenaar for review and approval on May 23rd • Next surplus bid opening July 20th • Assisting Social Service Department with surplus vehicle sales —On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — Using Paradise Towing and Weeks for scrap removal • Working with an upper keys scrap man. - On going Fuel Management: FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the repairs performed by vendor. Vendor came out once to perform diagnosis 0 • Looking into Catwalk for Magnolia Fuel Tank • FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the 21 closure Completed • FDEP Inspection at Magnolia on June 28th 2 • FDEP Tank Registrations renewal in process 21 • Fuel Billing cross training-High Priority-ongoing • The two fuel sites combined processed and distributed approximately (6,964.600) gallons of unleaded and(3,532.200) gallons of diesel fuel. 1� 0 CL COVID-19: • Fleet Management follows the latest CDC Guidelines as per Safety Department 21 • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education. 2 • Keep the Fleet Management staff aware of any changes in regard to Covid policies and tactics. • Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible—on Going c� Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team with training— • New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on going. Attended EOC Monroe County Hurricane Exercise 6/23/2022 Fleet Employees: • Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. • "In-House" Ford warranty training and connectivity-ongoing • Executive Assistant Tammy Acevedo is following the Professional Development training planner be the Ford Warranty Administrator for Monroe County. Packet Pg. 1439 Q.1.a • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • Nick Currant received 1 ASE • Alex Thomas received LASE • Beginning the process for the A.S.E. Blue Seal Shop certification. • All garage employees received monthly safety training—Safety Topics —Falls and Stress Reduction • Free On-Line training available through our STARS access through Ford—On Going • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training—On Going. • Fleet cross training and refresher training—On Going. 0 Other Fleet Items: Annual Aerial Ford Recall involves major frame reinforcement, effects three aerial 21 bucket trucks. One truck has the recall completed in-house and the other two trucks are going to be done "In-House". All three completed before hurricane season and 2 KEC 2 trucks were done in house 2' • New Fleet fellable PDF PM Report created • Monroe County Fleet Management is providing Maintenance, Repairs and Ford"In- House"warranty work for the following agencies: 1" 1. The City of Key Colony Beach's Public Works and Law Enforcement vehicles. 2. The City of Marathon's Fire Rescue and Law Enforcement vehicles 3. Keys Energy 21 4. The Monroe County School District • In discussion with FHP to perform Speedo Cal 2 • In discussion with FWC to perform Speedo Cal T_ • Checking into City of Layton fleet maintenance program • Checking into Villages of Islamorada fleet maintenance program • Checking into the Florida Keys Aqueduct Authority fleet maintenance program • Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. - On Going Mentoring • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal—On Going Mentoring • Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing—On Going • Mentoring Monroe County Working with and coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. —On Going Mentoring • Fleet Management"In-house" Ford Warranty program on paid warranty claims for the month $6,239.61 Packet Pg. 1440 Q.1.a • Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. • Created three (3)binders, one for each garage with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. • Hold monthly Administrative Staff meeting scheduled for July 13th.at the Marathon Garage • Garage Inspections held Monthly • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Research Florida law in relation to in-house vehicle lift inspection and repair— Reviewing OSHA information. • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Mandatory Take home vehicles for on-call mechanics—On Going. • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- 0 Distributing to All Users —On Going • Re-implementing garage weekly communications meetings —On Going. 21 • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. • Replace old, three outdated garage shop trucks-pending. 2 21 • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending www.msds.com/ U • Three garages combined opened and/or completed approximately (362)work orders. 1� • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Verified toll by plate invoices for various Departments - On Going 21 • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are 2 performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time)they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? • Verify mechanics CDL driver license and endorsements —Verified and scheduled for exams —On Going. Keith Moriarty acquired CDL • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's) • Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 Packet Pg. 1441