Item S1 S.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
July 20, 2022
Agenda Item Number: S.1
Agenda Item Summary #10670
BULK ITEM: No DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook(305) 292-4537
1:30 P.M. PUBLIC HEARING
AGENDA ITEM WORDING: A public hearing to consider an ordinance amending Sec. 2-110(l,
3) — Rates of per diem and subsistence allowance and Section 2-111(c). — Transportation of the
Monroe County Code to increase the County's reimbursement rates for subsistence (meals) and
mileage allowance.
ITEM BACKGROUND: Pursuant to F.S. 112.061(14)(a)l., the BOCC can establish per diem,
subsistence and mileage rates that differ from the rates set by state statute for state agencies by
enactment of an ordinance or resolution. At the May 18, 2022 BOCC meeting, the Board directed
staff to update the reimbursement rates.
The proposed Ordinance will amend Sec. 2-110(l, 3) and Sec. 2-111(c) of the Monroe County Code
to increase the County's reimbursement rates for subsistence (meals) and mileage allowance:
Sec. 2-110(1, 3) -Rates of Per diem and subsistence allowance, of the Monroe County
Code,is hereby amended to read as follows:
(1) All travelers shall be allowed for subsistence when traveling to a convention or
conference or when traveling within or outside the state in order to conduct bona
fide state business, which convention, conference, or business serves a direct and
lawful public purpose with relation to the public agency served by the person
attending such meeting or conducting such business, either of the following for
each day of such travel at the option of the traveler:
a. $100.00 $125.00 per diem; or
b. If actual expenses exceed $100.00 $125.00, the amounts permitted in
subsection (3) of this section for meals,plus actual expenses for lodging at a
single-occupancy rate to be substantiated by paid bills therefor.
(3) All travelers shall be allowed the following amounts for subsistence while on
class C travel on official business as provided in section 2-109(2):
a. Breakfast, $10.00 $15.00;
b. Lunch, $15.00 $20.00; and
c. Dinner,$30.00 $40.00
Packet Pg. 1711
S.1
Section 2-111(c). - Transportation, of the Monroe County Code,is hereby
amended to read as follows:
(c) The use of privately owned vehicles for official travel in lieu of publicly owned
vehicles or common carriers may be authorized by the county administrator or his
or her designee. Whenever travel is by privately owned vehicle, the traveler shall
be entitled to a mileage allowance at a fixed rate of$4-54 $0.67 per mile or the
common carrier fare for such travel, as determined by the county administrator.
Reimbursement for expenditures related to the operation, maintenance, and
ownership of a vehicle shall not be allowed when privately owned vehicles are
used on public business and reimbursement is made pursuant to this paragraph,
except as provided in subsection (h).
PREVIOUS RELEVANT BOCC ACTION:
6/15/2016 BOCC adopted Ordinance No. 021-2016, increasing the subsistence (meal) allowance
rates to: Breakfast$10.00, Lunch $15.00, and Dinner to $30.00.
3/18/2015 BOCC adopted Ordinance No. 009-2015 returning the subsistence (meal) allowance rates
to: Breakfast$6.50, Lunch $13.50 and Dinner $27.00, which were the rates previously set forth in
Ordinance No. 004-2004. (In 2008, the BOCC adopted Ordinance No. 017-2008, setting the
subsistence (meal) allowances at$6.00, $11.00, and $15.00.) Ordinance No. 009-2015 also
increased the mileage allowance rate for use of privately owned vehicles for official travel to fifty-
three cents ($0.53)per mile.
2004: BOCC adopts Ordinance No. 004-2004, setting daily amount for Class A or B travel at$100.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Ordinance for Meals and Mileage 2022TINAL
Monroe County, FL Code of Ordinances.Sec.2-1 IO.Rates of per diem and subsistence allowance
Monroe County, FL Code of Ordinances.Sec.2-1 11.Transportation
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: TBD -Increase in travel/travel reimbursement costs
Current Year Portion: TBD
Budgeted: Yes
Packet Pg. 1712
S.1
Source of Funds:
CPI: N/A
Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
REVIEWED BY:
Bryan Cook Completed 06/15/2022 2:14 PM
Cynthia Hall Completed 06/16/2022 1:57 AM
Budget and Finance Completed 06/16/2022 7:17 AM
Purchasing Completed 06/22/2022 12:53 PM
Budget and Finance Completed 06/22/2022 12:59 PM
Brian Bradley Completed 06/23/2022 8:25 AM
Lindsey Ballard Completed 07/05/2022 11:53 AM
Board of County Commissioners Pending 07/20/2022 9:00 AM
Packet Pg. 1713
S.1.a
MONROE COUNTY, FLORIDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
ORDINANCE NO. — 2022
co
AN ORDINANCE BY MONROE COUNTY BOARD OF COUNTY
COMMISSIONERS ADOPTING AMENDMENTS TO CHAPTER
2, ARTICLE III, DIVISION 3 — TRAVEL, PER DIEM, MEALS,
e
AND MILEAGE POLICY OF THE MONROE COUNTY CODE
BY AMENDING SECTION 2-110(1,3) TO INCREASE THE co
SUBSISTENCE (MEALS) ALLOWANCE RATES FOR CLASS C
TRAVEL FOR BREAKFAST TO $15.00, LUNCH TO $20.00, AND
DINNER TO $40.00 OR DAILY AMOUNT FOR CLASS A OR B
TRAVEL TO $125; ADOPTING AMENDMENTS TO CHAPTER
2, ARTICLE III, SECTION 2-111(C) INCREASING THE
MILEAGE ALLOWANCE RATE FOR USE OF PRIVATELY
OWNED VEHICLES FOR OFFICIAL TRAVEL TO $0.67 PER
MILE; PROVIDING FOR SEVERABILITY; PROVIDING FOR
THE REPEAL OF ALL ORDINANCES INCONSISTENT
HEREWITH; PROVIDING FOR INCORPORATION INTO THE
MONROE COUNTY CODE OF ORDINANCES; AND
PROVIDING AN EFFECTIVE DATE. CD
WHEREAS, Monroe County Code Chapter 2, Article III, Division 3. Travel, Per Diem,
Meals, and Mileage Policy sets forth provisions governing travel reimbursement for public
officers, employees and authorized person of Monroe County; and
WHEREAS, Section 112.061(14)(a)1., Florida Statues allows counties to establish rates
as
for per diem, subsistence (meals) and mileage allowances that exceed the rates set by statute for
state agencies by enactment of an ordinance or resolution by the governing body; and 0
as
WHEREAS, on June 15, 2016, the Board adopted Ordinance No. 021-2016, increasing
the County's subsistence (meal) allowance rates to: Breakfast$10.00, Lunch $15.00, and Dinner
$30.00. 0
WHEREAS, the Board finds the actual cost for meals exceeds the County's current meal
reimbursement rates which do not adequately reimburse the traveler for meal costs during
County related travel; and
1
Packet Pg. 1714
S.1.a
WHEREAS, on March 18, 2015, the Board adopted Ordinance No. 009-2015 increasing
the mileage allowance rate for the use of privately owned vehicles for official business to fifty-
three cents ($0.53)per mile; and
WHEREAS, the Board desires to update the County's reimbursement rates for
subsistence (meals) and mileage to sixty-seven cents ($0.67)per mile;
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA: N
a�
Section 1. Sec.2-110(1,3)—Rates ofper diem and subsistence allowance,of the Monroe
County Code,is hereby amended to read as follows:
(1) All travelers shall be allowed for subsistence when traveling to a convention or
conference or when traveling within or outside the state in order to conduct bona
fide state business, which convention, conference, or business serves a direct and N
lawful public purpose with relation to the public agency served by the person
attending such meeting or conducting such business, either of the following for U
each day of such travel at the option of the traveler:
a. $125.00 per diem; or
b. If actual expenses exceed $125.00, the amounts permitted in subsection
(3) of this section for meals,plus actual expenses for lodging at a single-
occupancy rate to be substantiated by paid bills therefor.
(3) All travelers shall be allowed the following amounts for subsistence while on
class C travel on official business as provided in section 2-109(2):
a. Breakfast, $15.00;
b. Lunch, $20.00; and EZ
C�
c. Dinner, $40.00 `N
cN
NOTE: The remainder of Sec. 2-110 remains unchanged.
a�
Section 2. Section 2-111(c).— Transportation, of the Monroe County Code,is hereby
amended to read as follows:
(c) The use of privately owned vehicles for official travel in lieu of publicly owned
vehicles or common carriers may be authorized by the county administrator or his
or her designee. Whenever travel is by privately owned vehicle, the traveler shall 0
be entitled to a mileage allowance at a fixed rate of$0.67 per mile or the common
c�
carrier fare for such travel, as determined by the county administrator.
Reimbursement for expenditures related to the operation, maintenance, and
ownership of a vehicle shall not be allowed when privately owned vehicles are
used on public business and reimbursement is made pursuant to this paragraph,
except as provided in subsection (h).
NOTE: The remainder of Sec. 2-111 remains unchanged.
2
Packet Pg. 1715
S.1.a
Section 3. SEVERABILITY. If any portion of this ordinance is for any reason held
invalid or declared to be unconstitutional, inoperative or void, such holding shall not affect the
remaining portions of this ordinance. If this ordinance or any provision thereof shall be held to be
inapplicable to any person,property or circumstances,such holding shall not affect its applicability
to any other person,property or circumstances.
Section 4. CONFLICT WITH OTHER ORDINANCES. All ordinances or parts of
ordinances in conflict with this ordinance are hereby repealed to the extent of said conflict. N
ci
Section 5. INCLUSION IN CODE OF ORDINANCES. The provisions of this
ordinance shall be included and incorporated in the Code of Ordinances of the County of Monroe,
Florida, as an addition or amendment thereto, and shall be appropriately renumbered to conform
to the uniform numbering system of the Code.
T-
T-
Section 6. TRANSMITTAL AND EFFECTIVE DATE. This Ordinance shall be filed
with the Department of State and shall be effective as provided in section 125.66(2)(b), Florida
Statutes.
U
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a duly noticed regularly scheduled public meeting held on
, 2022.
d
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Mayor David Rice
Mayor Pro Tem Craig Cates
0
Commissioner Michelle Coldiron
Commissioner James K. Scholl
Commissioner Holly Merrill Raschein
z
BOARD OF COUNTY COMMISSIONERS CN
a
OF MONROE COUNTY, FLORIDA cN
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By:
Mayor David Rice
(SEAL)
0
ATTEST: KEVIN MADOK, CLERK MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
By:
AS DEPUTY CLERK
3
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