Item O3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 18, 2012` Division: Monroe County Sheriff's Office
Bulk Item: Yes X No _ Department: Grants
Staff Contact Person/Phone #: Tamara Snider / 292-7092
AGENDA ITEM WORDING:
Approval of Third Amendment to UASI FY 2007 Grant / Homeland Security Office of Domestic
Preparedness, in order to extend the expiration date.
ITEM BACKGROUND:
On March 18, 2009, the Board of County Commissioners approved a Memorandum of
Understanding (MOU) between Monroe County, Florida ("COUNTY") and the Monroe
County Sheriff's Office ("SHERIFF"), in order for the COUNTY to disburse to the
SHERIFF and in order for the SHERIFF to accept $168,499.00 a grant awarded to Monroe
County from the Urban Area Security Initiative ("UASI") FY 2007 grant program from the
State of Florida Division of Emergency Management and a subgrant awarded by Florida
Division of Emergency Management to the City of Miami.
The COUNTY and the SHERIFF were recently notified by the City of Miami that additional
2007 UASI grant funding was made available for disbursement to the COUNTY and in turn
to the SHERIFF, and the COUNTY wishes to disburse $72,557.57 of the additional funds to
the SHERIFF and the SHERIFF wishes to accept $72,557.57 from the grant award.
The original deadline for closing out the grant was March 31, 2012. The deadline has been
extended to June 30, 2012. This amendment extends the expiration of the MOU to June 30,
2012.
The Transaction will be reported on FYI for both the Sheriff and the BOCC.
PREVIOUS RELEVANT BOCC ACTION:
The second amendment to the MOU was approved at the February 15, 2012 meeting.
CONTRACT/AGREEMENT CHANGES: Extend expiration date of MOU from March 31, 2012 to
June 30, 2012.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $72,557.57
COST TO COUNTY: 0.00
BUDGETED: Yes X No
SOURCE OF FUNDS: FY 2007 UASI
REVENUE PRODUCING: Yes N X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM ##
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Monroe County Sheriff
Contract #
Effective Date: 03/18/2009
Expiration Date: 06/30/2012
Contract Purpose/Description:
Third Amendment to MOU dated March
18, 2009 between Monroe County and MCSO,
to extend Term Date to June 30, 2012.
Contract Manager: Tamara Snider
292-7092 Monroe County Sheriffs Office
(Name)
(Ext.) (Department/Stop #}
for BOCC meeting on Feb. 15, 2012
Agenda Deadline: Jan. 31, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 72,557.57 Current Year Portion: $
Budgeted? Yes® No ❑ Account Codes:------ 13,;X4 - 6V1D9Aa-
Grant: $ 0.00 ----
County Match: $ 0.00
Estimated Ongoing Costs: $0.00/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
CONTRACT REVIEW
etc.
Changes Date Out
Dat In Needed
Division Director �{�j�j1. Yes❑ NgtS- aewer ylsr
Risk Management Yes❑ No[ t-4 ^
O.M.B./Purchasing Yes[:] No[f
County Attorney 3Jf.aOta2 Yes❑No[
Comments:
OMB Form Revised 2/27/01 MCP #2
SHERIFF'S OFFICE REGARDING FY 2007 UASI GRANT
THIS AMENDMENT (THIRD AMENDMENT) TO MEMORANDUM OF
UNDERSTANDING ("Amendment") is made and entered into this day of
, 2012, by and between the Monroe County Board of County
Commissioners, a political subdivision of the State of Florida, whose address is 1100 Simonton
Street, Key West, FL 33040, hereinafter referred to as "COUNTY,„ and The Monroe County
Sheriffs Office, hereinafter referred to as "SHERIFF.'
WHEREAS, on March 18, 2009, the Board of County Commissioners approved a
Memorandum of Understanding (MOU) between Monroe County, Florida ("COUNTY") and the
Monroe County Sheriff's Office ("SHERIFF"), in order for the COUNTY to disburse to the
SHERIFF and in order for the SHERIFF to accept $168,499.00 a grant awarded to Monroe
County from the Urban Area Security Initiative ("UASI") FY 2007 grant program from the State of
Florida Division of Emergency Management and a subgrant awarded by Florida Division of
Emergency Management to the City of Miami; and
WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami
that additional 2007 UASI grant funding was made available for disbursement to the COUNTY
and in turn to the SHERIFF, and the COUNTY wishes to disburse $72,557.57 of the additional
funds to the SHERIFF and the SHERIFF wishes to accept $72,557.57 from the grant award, and
WHEREAS, the COUNTY and the SHERIFF were recently notified by the City of Miami
that the expiration date of the grant has now been extended to June 30, 2012, with all requests
for reimbursement to be submitted to Florida DEM no later than June 30, 2012; and
WHEREAS, the SHERIFF therefore wishes to amend the MOU approved by the BOCC
on March 18, 2009 in order to accept the additional funding and also to extend the new "TERM"
date to match the expiration date set for the grant in the agreement between Florida Division of
Emergency Management and the City of Miami.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the SHERIFF agree to amend the MOU as follows:
Paragraph 1 of the MOU is revised to read as follows:
TERM - The term of this Agreement is from March 18, 2009, through the expiration date
set in the agreement for the 2007 UASI Contract 09DS-24-11-23-02-011, as that
expiration date may be amended from time to time, the date of the signature by the
parties notwithstanding, unless earlier terminated as provided herein. Any and all
documentation in support of requests for reimbursement, including but not limited to
invoices as described in Paragraph 6, below, must be submitted by the SHERIFF by no
later than June 30, 2012.
Monroe County Sheriffs Office - 2007 UASI GRANT
MOU - AMENDMENT
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2.
3.
Paragraph 4 of the MOU is revised to read as follows:
FUNDS — The total- project budget to be expended by the COUNTY in performance of the
services set forth in Section 2 of the agreement shall be the total sum of $241,056.57.
The total sum represents federal grant support in the amount of $241,056.57 and
matching funds in the amount of $0.00. All funds shall be distributed and expended in
accordance with the grant agreement.
The remaining provisions of the MOU between the parties dated March 18, 2009, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first
above written.
(SEAL)
Attest: Danny L. Kolhage, Clerk
Deputy Clerk
(CORPORATE SEAL)
Attest:
MONROE COUNTY ATTORNEY
A4"LM:
L:L
ASSGO T YATTORNEY
Date
Board of County Commissioners
of Monroe County
Mayor/Chairman
MONROE CQLINTY SHERIFF'S -OFFICE
MONROE COUNNI)WERIFF'S OFFICE
APPROMEb At TO FORM:
Monroe County Sherifrs Office - 2007 UASI GRANT
MOU - � AMENDMENT
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