Item C01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4/18 — 4/19/2012
Division: CAD
Bulk Item: Yes _X_ No — Department: —Social Services/Nutrition
Staff Contact /Phone #: _Ellen Caron X4522
AGENDA ITEM WORDING:
Approval of Amendment 002 to Contract AA-1229 between the Alliance for Aging Inc. and Monroe
County Social Services for the fiscal year January 1 — December 31, 2012.
ITEM BACKGROUND: Contract AA-1229 provides funding for the Monroe County Nutrition and
In -Home Services Respite Programs under the Older Americans Act. The Alliance periodically adjusts
contract amounts to Service Providers, reflecting changes in the funding allocation from the Florida
Department of Elder Affairs.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 001 to Contract AA-1229 on
3/21/2012, which adjusted the funding amounts for the In -Home Respite and Facility Respite Services
under the contract.
CONTRACT/AGREEMENT CHANGES: The purpose of the Amendment is to increase funding for
C-1 Congregate Meals by $562.17 and increase funding for C-2 Home Delivered Meals by $382.84.
The Service Unit Rate for C-1 Congregate Meals Nutrition Education is also revised to a per person
basis — Maximum Dollars remains the same at $637.00.
STAFF RECOMMENDATIONS: Approval — Total funding is slightly increased for meals.
TOTAL COST: $415,973.01 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: No cash match required SOURCE OF FUNDS: _Older Americans Act_
In -kind match only
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management t `'
DOCUMENTATION: Included Not Required
AGENDA ITEM #
Revised " 09
CONTRACT SUMMARY
Contract with: Alliance for Aging, Inc. Contract # AA-1229
Effective Date: January 1, 2012
Expiration Date: December 31, 2012
Contract Purpose/Description:
Funding for the Monroe County Nutrition and In -Home Services Respite Programs under the
Older Americans Act. Amendment 002 increases the amount of funding for Congregate and
Home Delivered Meals.
Contract Manager: - Sheryl Graham 4510 Social Services / Stop #1
(Name)k,,�. (Department/Stop
for BOCC meeting on April 18, 2012 Agenda Deadline: April 3, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 415,973.01 Current Year Portion:
Budgeted? Yes® NoF_] Account Codes: —125-6153112-
Grant: $ 415,973.01 125-6153212--
County Match: $ In -Kind 125-6153412--
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
janitorial, salaries, etc.
Changes Date Out
D�tejn Needed I R evie)k
Yes Division Director f
0 NoEJ
Risk Management YesF_1 NoD J 1
r_—
O.M.B."Purchasing YesF No l A' NI a-1
/Aw n
D _6
3
County Attorney YesE❑ NoC_ 66
Comments:
Amendment 002 CONTRACT AA-1229 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase funding by allocating Older Americans Act
additional funds in C1 and C2, and adjust Nutrition Education rate under C1. The increases
by title are as follows: Title C1 is increased by $562.17 and C2 is increased by $382.84.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2012) is as follows:
Title C1 (CFDA/CSFA # 93.045): $ 140,846.17
Title C2 (CFDA/CSFA # 93.045): $ 208,575.84
Title III E (CFDA/CSFA # 93.052): $ 66,551.00
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service(s) to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Congregate Meals Cl
$9.56
14,161
$135,378.17
Congregate Screening Cl
$20.00
146
$2,925.00
Nutrition Counseling C1
$47.50
40
$1,906.00
Nutrition Education C1
$0.20
3,185
$637.00
Home Delivered Meals C2
$6.13
33,095
$202,872.84
Screening & Assessment C2
$25.00
213
$5,341.00
Nutrition Education C2
$63.67
5
$362.00
In Home Respite 3E
$23.08
1,297
$29,948.00
Facility Respite 3E
$10.34
3,540
$36,603.00
Total Contract
$415,973.01
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto ha aused this amendment to be executed by their
undersigned officials as duly authorized. E NOUN ATXRNEY C,
Eta RM
PROVIDER:
Monroe County Social pLIANCE FOR AGING, INC.
ASSISTAN
Services.
Date
SIGNED BY: SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME: NAME:
President & CEO
TITLE: TITLE:
DATE: DATE:
Amendment 001 CONTRACT AA-1229 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to modify the amount of funds and number of units under
Facility Respite and In Home Respite.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2012) is as follows:
Title C1 (CFDA/CSFA # 93.045): $ 140,284.00
Title C2 (CFDA/CSFA # 93.045): $ 208,193.00
Title III E (CFDA/CSFA # 93.052): $ 66,551.00
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service(s) to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Congregate Meals C1
$9.56
14,102
-$134,816.00
Congregate Screening C1
$20.00
146
$2,925.00
-Nutrition Counseling C1
$47.50
40
$1,906.00
Nutrition Education C1
$63.58
-10
$637.00
Home Delivered Meals C2
$6.13
33,032
$202,490.00
Screening & Assessment C2_
$25.00
213
�5_,341.00
Nutrition Education C2
$63.67
5
$362.00
In Home Respite 3E
$23.08
1,297-
$29,948.00
Facility Respite 3 E
$10.34
3,540
$36,603.00-
Jotal Contract
$415,028.00
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized. M040E COUNTWATT ORNEY
ZZiM
SIGNED BY:
NAME:
TITLE:
DATE:
Monroe County Social
Services. AS&
Date
DavidRice
Mayor
11
TITLE:
=RCADrl ALLANCE FOR AGING, INC.
rly' A7!'Cli%,IEY
BY:
Max B. Rothman, JD, LL.M