Item C03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 4-18-2012 Division: _County Administrator
Bulk Item: Yes _X No _ Department: Social Services/In-Home Services
Staff Contact Person/Phone #: SheryWr am/X4510
AGENDA ITEM WORDING: Approval of Amendment 005 to the Community Care for the Elderly
(CCE) Contract KC-1171 between the Alliance for Aging, Inc. (Area Agency on Aging) and the
Monroe County Board of County Commissioners (Social Services/In-Home Services)
ITEM BACKGROUND: Approval of Amendment 005 will substitute any and all references to the
2010 Department of Elder Affairs Client Home and Community Based Services Handbook with
reference to the 2011 Department of Elder Affairs Client Home and Community Based Services
Handbook. Any and all references to 2008 CCE/Lead Agency RFP with reference to the 2011
CCE/Lead Agency RFP
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted for Amendment 004 to the
Community Care for the Elderly (CCE) Contract #KC-1171 on 3-21-12.
CONTRACT/AGREEMENT CHANGES: All references to the DOEA's Client Home and
Community Based Services Handbook and the CCE/Lead Agency RFP will be changed to reflect the
most recent material.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $264,972.00 INDIRECT COST: -0- BUDGETED: Yes X No
COST TO COUNTY: In -kind (mace) Match of $26 497.00 SOURCE OF FUNDS: Grant
No Cash Match is Required — an In -Kind (Space) Match of $15,345.00 and Co -Payment Match of
$11,152.00 will be used for the $26,497.00 Total Match Commitment
REVENUE PRODUCING: Yes X No — AMOUNT PER MONTH approx. $2,500.00
YEAR qpprox. $30 000.00
APPROVED BY: County Atty _ OMB/Purchasing X Risk Management `_X_
DOCUMENTATION:
DISPOSITION:
Revised 1 /09
Included X Not Required
AGENDA ITEM #
Contract with: Alliance for Aging, Inc. Contract: Amend. 5 to CCE Contract #KC -I 171
Effective Date: April 18, 2012
Expiration Date: June 30, 2012
Contract Purpose/Description: Approval of Amendment 004 to the Community Care for the Elderly (CCE)
Contract# KC -I 171 will substitute any and all references to the 2010 Department of Elder Affairs Client Home
and Community Based Services Handbook with reference to the 2011 DOEA Handbook. Any and all references
to 2008 CCE/Lead Agency RFP with reference to the 2011 CCE/Lead Agency RFP.
Contract Manager: Sheryl Graham 4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 4/18/2012 Agenda Deadline: 4/3/2012
CONTRACT COSTS
Total Dollar Value of Contract: $264,972.00
Budgeted? Yes X No 0 Account Codes:
Grant: $264,972.00 (Fiscal Year)
County Match: (Required) In -Kind Match of $15,345.00 and
Client Co -Pay Match of $11,152.00 will be used for the
$26,497.00 Total Match Commitment
Current Year Portion: $
125-6153811 -
ADDITIONAL COSTS
Estimated Ongoing Costs: $jyr For:
(Not included in dollar value above) (eg. Maintenar
CONTRACT REVIEW
Changes
Date Out
Date In
Needed
ewe
Division Director
Yes 0 No 0
Risk Management
0-In Yes 0 Nwyry
t
O.M.B./Purchasing
Yes 0 No
County Attorney
Yes L'i NoX-
11LJO.
Comments:
"wits norm Revisea Llz //t) i ivit_r #2
Amendment 005 CONTRACT KC 1171 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
The purpose of this amendment is to substitute any and all references to the 2010
Department of Elder Affairs Client Home And Community Based Services Handbook with
reference to the 2011 Department of Elder Affairs Client Home And Community Based
Services Handbook
And substitute any and all references to 2008 CCE/Lead Agency RFP with references to the
2011 CCE/Lead Agency RFP
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This
amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
Commissioners
►'II
David Rice
NAME:
Mayor
TITLE:
4-18-2012
DATE:
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO
Amendment 004 CONTRACT KC 1171 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Board of Commissioners.
The purpose of this amendment is to adjust the unit rate for services under contract as a
result of the 2011 CCE RFP. New rates are effective March 1, 2012.
_�_e_
Service
Maximum
Service to be Provided
Unit
Units of
Maximum
Rate
Service
Dollars
-Case Aide
$21-98
206---$4,396
-Case Management
$50.48
714
$36,044
Chore
$29.41
85
$2,500
-Chore (Enhanced)
$32.19
65
$2,092
-Companionship
$15.33
765
$11,726
Home Modifications
0.00
$50.00
10
$500
Homemaker
$22.06
3,400
$75,004
Personal Care
1$28.67
3,400
-$97,478
Facility Rocnite
$10.00
1,638
$16,380
In Home Res nitp
$23.08
454
$15,002
S ecialized Medical EqUinmiantQ
$_1700
50
850
Trans ortation
__$4_000
75
3,000
Total
$264,972
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract. This
amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 1 -page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
Monroe County Board of
Commissioners
David Rice
NAME:
Mayor
TITLE:
3-21-2012
DATE:
SIGNED BY:
NAME:
TITLE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO