Item C06BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 04/18/2012
Bulk Item: Yes X No
Division: County Administrator
Department: Social Services
Staff Contact
AGENDA ITEM WORDING: Request Approval of Vendor Agreement between Monroe County
Social Services and Keys Energy Services.
ITEM BACKGROUND: The Department of Economic Opportunity administers the federal funded
sub grant agreement LII-IEAP, Low Income Energy Assistance Program. This grant allows Monroe
County Social Services to provide financial assistance to low income residents in order to assist them
with paying past due energy bills. Attachment A, "Scope of Work' Section D, Energy Vendor
Relations of the LH- EAP contract requires the recipient, Monroe County, to maintain written
agreements with home energy suppliers.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted on 2/15/12 for the Low Income
Home Energy Assistance Program (LIHEAP) Contract Number 12EA-OF-11-54-01-019 between the
Department of Economic Opportunity and Monroe County Board of County Commissioners, item# C9.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $84,623.00
COST TO COUNTY: $0 (no match required)
BUDGETED: Yes X No
SOURCE OF FUNDS: DEO-Grant funds
REVENUE PRODUCING: Yes No X AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. OMB/Pu hasing _ Risk Management M
_Sr
DOCUMENTATION: Included X Not Required To Follow
DISPOSITION: AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Keys Energy Services Contract:
Effective Date: 4-01-2012
Expiration Date: 3-31-14
Contract Purpose/Description: Approval of Vendor Agreement with Keys Energy Services (KES) to meet the
grant agreement Low Income Home Energy Assistance Program Federally funded
Subgrant Agreement Number 12EA-OF-11-54-01-019 contractual requirements and for the provision of funds to
pay electric bills for low income Monroe County residents.
Contract Manager: Sheryl Graham 4592 Social Services/Stop 1
(Name) Ze/(Ext.) (Department/Stop #)
For BOCC meeting on 4/18/2012 Agenda Deadline: 4/3/2012
CONTRACT COSTS
Total Dollar Value of Contract: approx. $84,623.00
Budgeted? Yes X No Account Codes:
County Match: -0-
Additional Match: n/a
Total Match $0
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
For:
Current Year Portion: $
125_ _6153512-
530430,530431 -.
ADDITIONAL COSTS
CONTRACT REVIEW
Division Director
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Risk Management
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County Attorney
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Comments:
OMB Form Revised 2/27/O1 MCP #2
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
VENDOR PAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this day of , 2012, by and
between Monroe County, hereinafter referred to as ("County") a political subdivision of the
State of Florida whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of
its Social Services Department, and Florida Keys Energy Services (KES), whose address is 1001
James Street Key West, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP)
federally funded sub grant agreement with the State of Florida, Department of Economic
Opportunity (DEO), ("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social
Services Department, provides funding to assist low income County Residents ("consumers")
with payment of their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers
with payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable
consideration, each to the other, receipt of which is hereby acknowledged by all parties, County
and Vendor hereby agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of
energy bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the
actual unpaid difference between the vendor payments made through the program and
the actual remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of
goods supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for
whatever reason, after the thirty (30) day notice of intent to pay has expired and furnish
a copy of the payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for
eligible low income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with
notice of intent to pay. Payment to Vendor shall be made to:
Name: Keys Energy Services
Address: 1001 James Street
PO Box:
City/state/ zip: Key West, Florida 33040
4) Provide Vendor with a resolution of guaranteed payments within five (5) working days
of notification from Vendor of any payments not received within the thirty (30) day
notice of intent to pay.
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County
Board of County Commissioners and The State of Florida, Department of Economic
Opportunity (DEO).
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement:
The term of this Agreement shall be for five (5) years beginning on April 18, 2012 and
terminating on April 17, 2017. However, this Agreement can be terminated by either
party at any time, with or without cause, upon no less than fifteen (15) days notice in
writing to the other party. This Agreement may also be terminated by the County
Administrator upon such notice as the County Administrator deems appropriate under
the circumstances in the event the County Administrator determines that termination is
necessary to protect the public health or safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first written above in four (4) counterparts, each of which shall, without proof or accounting for
the other counterparts, be deemed an original agreement.
(SEAL) BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, CLERK
By: By:
Deputy Clerk
Date:
(SEAL)
Attest/Witnesses
By:
Name Printed:
By:
Name Printed:
3/30/12 mskw
Mayor/Chairperson
VENDOR
KEYS ENERGY SERVICES
By: _
Title:
Telephone:
Fax:_
this
day of , 2012
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
VENDOR PAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this day of , 2012, by and
between Monroe County, hereinafter referred to as ("County") a political subdivision of the
State of Florida whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of
its Social Services Department, and Florida Keys Energy Services (KES), whose address is 1001
James Street Key West, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP)
federally funded sub grant agreement with the State of Florida, Department of Economic
Opportunity (DEO), ("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social
Services Department, provides funding to assist low income County Residents ("consumers")
with payment of their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers
with payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable
consideration, each to the other, receipt of which is hereby acknowledged by all parties, County
and Vendor hereby agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of
energy bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the
actual unpaid difference between the vendor payments made through the program and
the actual remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of
goods supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for
whatever reason, after the thirty (30) day notice of intent to pay has expired and furnish
a copy of the payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for
eligible low income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with
notice of intent to pay. Payment to Vendor shall be made to:
Name: Keys Energy Services
Address: 1001 James Street
PO Box:
City/state/ zip: Key West, Florida 33040
4) Provide Vendor with a resolution of guaranteed payments within five (5) working days
of notification from Vendor of any payments not received within the thirty (30) day
notice of intent to pay.
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County
Board of County Commissioners and The State of Florida, Department of Economic
Opportunity (DEO).
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement:
The term of this Agreement shall be for five (5) years beginning on April 18, 2012 and
terminating on April 17, 2017. However, this Agreement can be terminated by either
party at any time, with or without cause, upon no less than fifteen (15) days notice in
writing to the other party. This Agreement may also be terminated by the County
Administrator upon such notice as the County Administrator deems appropriate under
the circumstances in the event the County Administrator determines that termination is
necessary to protect the public health or safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first written above in four (4) counterparts, each of which shall, without proof or accounting for
the other counterparts, be deemed an original agreement.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
0
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Deputy Clerk Mayor/Chairperson
VENDOR
(SEAL)
Attest/Witnesses KEYS ENERGY SERVICES
By:
Name Printed:
By:
Name Printed:
3/30/12 mskw
By: _
Title:
Telephone:
F
this day of , 2012
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
VENDOR PAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this day of , 2012, by and
between Monroe County, hereinafter referred to as ("County") a political subdivision of the
State of Florida whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of
its Social Services Department, and Florida Keys Energy Services (KES), whose address is 1001
James Street Key West, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP)
federally funded sub grant agreement with the State of Florida, Department of Economic
Opportunity (DEO), ("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social
Services Department, provides funding to assist low income County Residents ("consumers")
with payment of their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers
with payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable
consideration, each to the other, receipt of which is hereby acknowledged by all parties, County
and Vendor hereby agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of
energy bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the
actual unpaid difference between the vendor payments made through the program and
the actual remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of
goods supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for
whatever reason, after the thirty (30) day notice of intent to pay has expired and furnish
a copy of the payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for
eligible low income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with
notice of intent to pay. Payment to Vendor shall be made to:
Name: Keys Energy Services
Address: 1001 James Street
PO Box:
City/state/ zip: Key West, Florida 33040
4) Provide Vendor with a resolution of guaranteed payments within five (5) working days
of notification from Vendor of any payments not received within the thirty (30) day
notice of intent to pay.
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County
Board of County Commissioners and The State of Florida, Department of Economic
Opportunity (DEO).
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement:
The term of this Agreement shall be for five (5) years beginning on April 18, 2012 and
terminating on April 17, 2017. However, this Agreement can be terminated by either
party at any time, with or without cause, upon no less than fifteen (15) days notice in
writing to the other party. This Agreement may also be terminated by the County
Administrator upon such notice as the County Administrator deems appropriate under
the circumstances in the event the County Administrator determines that termination is
necessary to protect the public health or safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date
first written above in four (4) counterparts, each of which shall, without proof or accounting for
the other counterparts, be deemed an original agreement.
(SEAL) BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, CLERK
By: By:
Deputy Clerk
Date:
(SEAL)
Attest/Witnesses
By:
Name Printed:
By:
Name Printed:
3/30/12 mskw
Mayor/Chairperson
VENDOR
KEYS ENERGY SERVICES
By:
Title:
Telephone:
Fax:_
this
day of , 2012