Item C07BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 04/18/2012 Division:_County Administrator
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: She I Graham x4592
AGENDA ITEM WORDING: Request Approval of Vendor Agreement between Monroe County Social Services and Florida Keys Electric Cooperative.
ITEM BACKGROUND: The Department of Economic
sub grant agreement LIHEAP, Low income Energy Assistance Program. rtunity administers the federal funded
onroe
County Social Services to provide financial assistance to low income r entslsin ordergrant �to assilows st them
with paying past due energy bills. Attachment' A, "Scope of Work" Section 'ir Energy Vendor
Relations ,of the LIHEAP contract requires the recipient, Monroe County, to maintain written
agreements with home energy suppliers.
PREVIOUS RELEVANT BOCC ACTION: Prior approval
15/12 for the Low Income
Home Energy Assistance Program (LIHEAP) Contract Num12EA-OFted on /11-54-01-0 9 between the
Department of Economic Opportunity and Monroe County Board of County Commissioners, item# C9.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $56,415.00 BUDGETED: Yes X No
COST TO COUNTY: $0 (no match required) SOURCE OF FUNDS DEO-Grant funds
REVENUEPRODUCING: Yes No X ' AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Att OMB/Purlin tV
g �. Risk Management � �_
DOCUMENTATION: Included X Not Required
To Follow
DISPOSITION: AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Electric Cooperative Contract:
Effective Date: 4-01-2012
Expiration Date: 3-31-14
Contract Purpose/Description: Approval of Vendor Agreement with Florida Keys Electric Cooperative (FKEQ
to meet the grant agreement Low Income Home Energy Assistance Program Federally funded
Subgrant Agreement Number 12EA-0&11�54-01-019 contr
MINN. 11KOWNWITHI NJIM460
Contract Manager: Sheryl G Social Services/Stop 1
�
(Name) Ap"V—'9�(Ex -) (Department/Stop #)
For BOCC meeting on 4/18/2012 Agenda Deadline: 4/3/2012
CONTRACT COSTS
Total Dollar Value of Contract: approx. $56,415.00 Current Year Portion- $
Budgeted? Yes X No Account Codes: l25__-%_6l535t2.-
530430,530431
County Match: -0-
Additional Match: n/a
Total Match $0 — ADDITIONAL COSTS
Estimated Ongoing Costs: $—/yr For:
I (Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Da�e In
Division Director qffi-2-
Risk Management
O.M.B./Phasing
County Attorney
I Comments:
OUR Vne� -41-n 7;
11
SOCIAL SERVICES
LOW INCOME HOME ENERGYASSISTANCE PROGRAM (LIHEAP)
VENDORPAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this dayof
. 2012, by and Between
Monroe County, hereinafter referred to as ("County„) a political subdivision of the State of Florida
whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of its Social Services
Department, and Florida Keys Electric Cooperative (FKEC), whose address is 91605 Overseas Highway
Tavernier, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP) federally
funded sub grant agreement with the State of Florida, Department of Economic Opportunity (DEO),
("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County' Commissioners, Social Services
Department, provides funding to assist low income County Residents ("consumers") with payment of
their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers with
payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable consideration,
each to the other, receipt of which is hereby acknowledged by all parties, County an d Vendor hereby
agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of energy
bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the actual
unpaid difference between the vendor payment made through the program and the actual
remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of goods
supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for whatever
reason, after the thirty (30) day notice of intent to pay has expired and furnish a copy of the
payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for eligible low
income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with notice of
intent to pay. Payment to Vendor shall be made to:
Name: Florida Keys Electric Cooperative
Address: 91605 Overseas Highway
PO Box: PO Box 377
City/State/Zip: Tavernier, Florida 33070-0377
4) Provide vendor with a resolution of guaranteed payments within five (5) working days of
notification from Vendor of any payments not receivedwithin the thirty (30) day notice of
intent to pay.
) Provide Vendor with the rules, regulations and guidelines of the LIEAP program, and
specifically those outlined in the LIHEAP sub grant agreement,' between Monroe County Board
of County Commissioners and The State of Florida, Department of Community Affairs, DCA.
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid' expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement;
The term of this Agreement shall be for five (5) years beginning on April 18, 2012 and
terminating on April 17, 2017. However, this Agreement can be terminated by either party at
any time, with or without cause, upon no less than fifteen (15) days notice in writing to the
other party. This Agreement may also be terminated by the County Administrator upon such
notice as the County Administrator deems appropriate under the circumstances in the event the
County Administrator determines that termination is necessary to protect the public health or
safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
written above in four (4) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original agreement.
(SEAL) BOARD OF Cn"ry-ry rnhAfmcc
"JIMCM3
OF MONROE COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, CLERK
By: By:
Deputy Clerk Mayor/Chairperson
Date:
VENDOR
(SEAL)
Attest/Witnesses
By: _
0
3/30/12 mskw
Florida Keys Electric Cooperative
By:
Title:
Telephone:
Fax:
this day of 2012
MONVROE COUNTY BOARD OF COUNTY COMMISSIONERS,
SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)
VENDORPAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this dayof
. 2012, by and Between
Monroe County, hereinafter referred to as ("County") a political subdivision of the State of Florida
whose address is 1100 Simonton Street, Key West Florida, 33040 on behalf of its Social Services
Department, and Florida Keys Electric Cooperative (FKEC), whoseaddress is 91605 Overseas' Highway
Tavernier, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP) federally
funded sub grant agreement with the State of Florida, Department of Economic Opportunity (DEO),
("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County' Commissioners, Social Services
Department, provides funding to assist low income County Residents ("consumers") with payment of
their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers with
payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable consideration,
each to the other; receipt of which is hereby acknowledged by all parties, County an d Vendor hereby
agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of energy
bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the actual
unpaid difference between the vendor payment made through the program and the actual
remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of goods
supplied or in the services provided, will not be discriminated against.
5) Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.
6) Notify County's LIHEAP office of any County payments not received by Vendor, for whatever
reason, after the thirty (30) day notice of intent to pay has expired and furnish a copy of the
payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for eligible low
income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with notice of
intent to pay. Payment to Vendor shall be made to:
Name: Florida Keys Electric Cooperative
Address: 91605 Overseas Highway
PO Box: PO Box 377
CitY/State/Zip: Tavernier, Florida 33070-0377
4) Provide Vender with a resolution of guaranteed payments within five (5) working days of
notification from Vender of any payments not received within the thirty (30) day notice of
intent to pay.
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County Board
of County Commissioners and The State of Florida, Department of Community Affairs, DCA.
6) Agree to pay only energy related elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement:
The term of this Agreement shall be for five (5) Years beginning on April 18, 2012 and
terminating on April 17, 2017.-However, this Agreement can be terminated by either party at
any time, with or without cause, upon no less than fifteen (15) days notice in writing to the
other party. This Agreement may also be terminated by the County Administrator upon such
notice as the County Administrator deems appropriate under the circumstances in the event the
County Administrator determines that termination is necessary to protect the public health or
safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
written above in four (4) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original agreement.
(SEAL) BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest: DANNY L. KOLHAGE, CLERK
By: By:
Deputy Clerk Mayor/Chairperson
Date:
(SEAL)
Attest/Witnesses
By: ;
Name Printed:
By:
Name Printed:
313U/ 1 MAW
VENDOR
Florida Keys Electric Cooperative
By:
Title:
Telephone:
Fax:
this day of , 2012
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
.SOCIAL SERVICES
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHE'AF)
VENDOR 'PAYMENT AGREEMENT
FOR THE
LOW INCOME HOME ENERGY ASSISTANCE PROGRAM
THIS AGREEMENT is made and entered into this day of 2012, by and Between
Monroe County, hereinafter referred to as ("County") a political subdivision of the State of Florida
whose address is 1100 Simonton Street, Key West Florida,'33040 on behalf of its Social Services
Department, and Florida Keys Electric Cooperative (FKEC), whose address is 91605 Overseas Highway
Tavernier, Florida, hereinafter referred to as ("Vendor").
WHEREAS, County has entered into a low-income home energy assistance program (LIHEAP) federally
funded sub grant agreement with the State of Florida, Department of Economic Opportunity (DEO),
("LIHEAP Agreement"); and
WHEREAS, the LIHEAP administered by Monroe County Board of County Commissioners, Social Services
Department, provides funding to assist low income County Residents ("consumers") with payment of
their energy costs; and
WHEREAS, Vendor provides energy to low income consumers; and
WHEREAS, County agrees to pay Vendor funds from LIHEAP to assist low income consumers with
payment of their energy bills; and
WHEREAS, Vendor agrees to accept the funds from LIHEAP to assist low income consumers with
payment of their energy bills; NOW, THEREFORE,
In consideration of the covenants and conditions herein and for other good and valuable consideration,
each to the other, receipt of which is hereby acknowledged by all parties, County an d Vendor hereby
agree as follows:
Vendor's Responsibilities and Duties.
The Vendor agrees to:
1) Accept the LIHEAP funds from County's LIHEAP office as either full or partial payment of energy
bills for eligible low income consumers.
2) Charge eligible low income consumers, through Vendor's normal billing process, the actual
unpaid difference between the vendor payment made through the program and the actual
remaining unpaid cost of the home energy.
3) Eligible consumers receiving assistance under this program will not be treated adversely
because of receipt of this assistance.
4) Eligible consumers, on whose behalf a vendor payment is received, either in cost of goods
supplied or in the services provided, will not be discriminated against.
5)Adhere to and abide by the rules, regulations and guidelines of the LIHEAP program.'
6) Notify County's LIHEAP office of any County payments not received by Vendor, for whatever
reason, after the thirty (30) day notice of intent to pay has expired and furnish a copy of the
payment guarantee.
7) Agree to not terminate services after notification from Monroe County Social Services
that payment of an eligible recipient's utility bill will be made from LIHEAP funds.
County Responsibilities and Duties.
The County agrees to:
1) Determine the eligibility of energy customers to participate in the LIHEAP program.
2) Provide LIHEAP funds to either partially or fully satisfy payment of energy bills for eligible low
income consumers.
3) Render payments to Vendor within thirty (30) days of County providing Vendor with notice of
intent to pay. Payment to Vendor shall be made to:
Name: Florida Keys Electric Cooperative
Address: 91605`Overseas Highway
Po Box: PO Box 377
City/State/Zip: Tavernier, Florida 33070-0377
4) Provide Vendor with a resolution of guaranteed payments within five (5) working days of
notification from Vendor of any payments not received within the thirty (30) day notice of
intent to pay:
5) Provide Vendor with the rules, regulations and guidelines of the LIHEAP program, and
specifically those outlined in the LIHEAP sub grant agreement, between Monroe County Board
of County Commissioners and The State of Florida, Department of Community Affairs, DCA
6) Agree to pay only energy related; elements of an eligible recipient's utility bill. In no
instance may water, sewerage or other non -energy related charges be paid expect if
required by the vendor to meet the requirements of resolving the crisis. Any additional
charges of this nature are the responsibility of the client. ;When the benefit paid by the
Monroe County Social Services on behalf of the eligible recipient does not pay the
complete charges owed, the eligible recipient will be solely responsible for the
remaining balance.
Terms of Agreement.
The term of this Agreement shall be for five (5) years beginning on April 18, 2012 and
terminating on April 17, 2017. However, this Agreement can be terminated by either party at
any time, with or without cause, upon no less than fifteen (15) days notice in writing to the
other party. This Agreement may also be terminated by the County Administrator upon such
notice as the County Administrator deems appropriate under the circumstances in the event the
County Administrator determines that termination is necessary to protect the public health or
safety.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first
written above in four (4) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original agreement.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:
Deputy Clerk
Date:
(SEAL)
Attest/Witnesses
By:
Name Printed:
By:
Name Printed:
3/30/12 mskw
OF MONROE COUNTY, FLORIDA
0
Mayor/Chairperson
VENQQR
Florida Keys Electric Cooperative
By:
Title:
Telephone:
Fax:
this day of 2012