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Item C11BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 04/18/12 Division: TECHNICAL SERVICES Bulk Item: Yes X No Department: TECHNICAL SERVICES Staff Contact Person/Phone #: Bob Ward, 453-8792 AGENDA ITEM WORDING: Approval to enter into an AT&T ILEC Intrastate Pricing Schedule for analog private line service as shown in Case Number FL11-4516-01. ITEM BACKGROUND: AT&T recently increased rates for analog private lines. The purpose of this contract is to add these lines to our master agreement to receive better rates. Many of these lines have been disconnected as we have moved to more IP based phone services but approximately 10 of these remain. There are certain lines that must remain in place, such as emergency communications, etc. Furthermore, as we continue to disconnect lines we are able to terminate them without incurring a penalty. We have attached a spreadsheet to the background of this item that shows which lines are still being used. PREVIOUS RELEVANT BOCC ACTION: Approval on January 19, 2011 of Master Services Agreement 201012220258UA with AT&T CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval TOTAL COST: $45,632.16 INDIRECT COST: $0 BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: $45,632.16 SOURCE OF FUNDS: Primarily Ad Valorem REVENUE PRODUCING: Yes No X MOUNT PER MONTH Year APPROVED BY: County Attu OMB/Purchasing Risk Manageme t r DOCUMENTATION: Included X Not Required_ DISPOSITION: Revised 7/09 AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: AT&T Contract #FL-11 4516-01 Effective Date: 04/18/12 Expiration Date: 04/18/14 Contract Purpose/Description: Agreement for AT&T ILEC Intrastate Pricing Schedule for Analgog Private Line Services for a 24 month term Contract Manager: Bob Ward 8792 Technical Services 26 (Name) (Ext.) (Department/Stop #) for BOCC meeting on 04/18/12 Agenda Deadline: 04/03/12 CONTRACT COSTS Total Dollar Value of Contract: $ 45,632.16 Current Year Portion: $ 11,408.04 Budgeted? Yes® No ❑ Account Codes: 001-05002-530-410- Grant: $ - - - - County Match: $ - - - - ADDITIONAL COSTS Estimated Ongoing Costs: $22,816.08/yr For: AT&T Analog Private Lines (Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes — Date Out 4=ln Needed ' yiewer�Division Director Yes❑ No® `�` ,2 f f Risk Managerjent Yes❑ No O.M.B./Psing 3 let- Yes❑ No® urc aA Z County Attorney Yes[:] Nod t 4�cFtct t t c t`i n t t, j, l Comments: OM13 Form Revised 2/27/01 MCP #2 " at&t AT&T ILEC Intrastate Pricing Schedule Case Number FL11-4516-01 AT&T MA Reference No. 201012220258UA CUSTOMER "Customer" AT&T "AT&T" Monroe County, by and through its Board of County For purposes of this Pricing Schedule, AT&T means the Commissioners, a political subdivision of the State of Service Provider specifically identified herein. Florida Street Address: 1200 Truman Ave City: Key West State: FL Zip Code: 33040- Billing Address Street Address: 1200 Truman Ave City: Key West State: FL Zip Code: 33040- CUSTOMER Contact (for Contract Notices) AT&T Sales Contact Information and for Contract Notices Name: Bob Ward Name: Elena Cordal Title: IT Manager Title: Account Manager Telephone: 305-453-8792 Fax: Telephone: 305-569-7292 Fax: Email: ward-bob@monroecountyfl.gov Email: ec6561@att.com Street Address: 1200 Truman Ave Attention: Assistant Vice President City: Key West Street Address: 2180 Lake Blvd., 7ch Floor State: FL Zip Code: 33040- City: Atlanta State: GA Zip Code: 30319 With a copy to: AT&T Corp. One AT&T Way, Bedminster, NJ 07921-0752 ATTN: Master Agreement Support Team Email: roast_«@att.com AT&T Authorized Agent or Representative Information if applicable Name: Company Name: Agent Street Address: City: State: Zip Code: - Telephone: - - Fax: - - Email: Agent Code: Customer agrees to purchase the Service according to the prices and terms and conditions set forth in this Pricing Schedule and in the applicable Service Publication. In jurisdictions that require the Service to be provided pursuant to tariff, the relevant Service Publication is the applicable Tariff; in jurisdictions that do not require the Service to be tariffed and in which AT&T has no tariff for the Service, the relevant Service Publication is the applicable Service Description(s), Price List(s) or Guidebook(s) (for ease of reference, the Service Descriptions, Price Lists and Guidebooks are referred to herein as the "Guidebook"). Tariffs and Guidebooks can be found atwww..att.com/sei-Vicepg,!?liggtions. Service is provided by the AT&T Incumbent Local Exchange Carrier (ILEC) Affiliate(s) identified below as the Service Provider(s). Customer (by its authorized representative) AT&T b its authorized representative) B: B: Printed or Typed Name: Printed or Typed Name: Title: Title: Date: Date: Page 1 of 7 W AT&T ILEC Intrastate Pricing Schedule Case Number FL11-4516-01 Option 1 of 1 1. The Effective Date of this Pricing Schedule is the later of the signature dates above. The Pricing Schedule Term begins ("Term Start Date") (1) if this Pricing Schedule is only for new Service, on the date when the Service is installed and available for use by Customer pursuant to this Pricing Schedule, or (2) if this Pricing Schedule is for existing Service, on the Effective Date of this Pricing Schedule, and the Pricing Schedule terminates automatically at the end of the Pricing Schedule Term based on the number of months selected below. 2. If Customer terminates the Service, in whole or in part, for any reason other than default by AT&T, or AT&T terminates for Customer's default, on or after the Term Start Date, but before the scheduled completion of the Minimum Payment Period, then Customer shall become liable for Termination Charges. Unless otherwise specified in the Notes of this Pricing Schedule, Termination Charges are defined as fifty percent (50%) of the monthly rate for the terminated Service or Service Component as set forth in this Pricing Schedule, multiplied by the number of months remaining in the Minimum Payment Period at the point of termination plus any nonrecurring charges that were not applied upon installation as set forth in this Pricing Schedule. Service Provider: AT&T Florida Offer Expiration: This offer shall expire on: 5/15/2012. Service Interval: Estimated service interval following acceptance date: Negotiable weeks. Service Description ("Service"): This Pricing Schedule provides for Analog Private Line service. Term: This Pricing Schedule provides for a Term of twenty-four (24) months. Page 2 of 7 aw AT&T ILEC Intrastate Pricing Schedule RATES AND CHARGES Rate Elements 1 Interoffice channel mileage voice grade service, series 2000, 9-25 Miles, per mile (like 3LBBS) 2 Interoffice channel mileage voice grade service, series 2000, 9-25 Miles, fixed monthly 3 Interoffice channel mileage voice grade service, series 2000, 25+ Miles, per mile (like 3LBBS) 4 Interoffice channel mileage voice grade service, series 2000, 25+ Miles, fixed monthly (like 3LBBS) 5 IntraLATA Private Line Service, Voice Grade Bridge, Two -Wire (Type 2230) 6 IntraLATA Private Line Service, Sub - Voice Grade Local Channel, first and each additional, each (Obsolete Service) 7 Local Channels, Voice Grade, Per point of termination, Voice, Type 2231. first and each additional. each Case Number FL11-4516-01 Option 1 of 1 Non -Recurring Monthly Rate USOC $.00 $9.60 Page 3 of 7 $.00 $176.30 3LBBS $.00 $9.60 $.00 $176.30 $.00 $29.00 BQ9 $.00 $50.18 P1JAX $.00 $151.20 P2JHX t&t AT&T ILEC Intrastate Pricing Schedule Case Number FL11-4516-01 Option 1 of 1 RATES AND CHARGES 8 IntraLATA Private Line Service, Voice $.00 $227.00 P2JMX Grade Local Channel, first and each additional, each 9 Local Channels, Voice Grade, Per $.00 $151.20 P2JUX point of termination, Voice, Type 2230, first and each additional, each 10 Local Channels IntraLATA Private $.00 $227.00 P2JWX Line Voice Grade, Type 2435, first and each additional, each 11 Signaling Arrangements, Per local $.00 $33.50 SL5 channel, Ringdown-Automatic, initial and subsequent, each 12 IntraLATA Private Line -Conditioning $.00 $0.60 QHA Voice Grade Service-D1 Type, initial and subsequent, each 13 Signaling Arrangements, Per local $.00 $2.60 SAY channel, Type C (900 or more ohms) 14 Mileage - Private Line Channel, $.00 $3.43 1 L3QE channel extension between different buildings on same continous property -per 1/10 mile, each (Obsolete Service) 15 Private Line Data Channel, within $.00 $10.41 1L6GB same building, per channel -each (Obsolete Service) Page 4 of 7 ab&t AT&T ILEC Intrastate Pricing Schedule RATES AND CHARGES Case Number FL11-4516-01 Option 1 of 1 16 Mileage -Local Channel Different $.00 $3.43 1 LPGE Building Continuous Property -.per 1/10 mile -each (Obsolete Service) 17 Private Line Channel -Connects $.00 $3.43 4SE1X Additional Stations to Local Channel - Type 2001, -each (Obsolete Service) Page 5 of 7 t&t AT&T ILEC Intrastate Pricing Schedule RATES AND CHARGES Case Number FL11-4516-01 Option 1 of 1 NOTES: 1. Customer may terminate without penalty any circuit under this Pricing Schedule that is installed and billing at the time of execution of this Pricing Schedule. Any new circuit installed after execution of this Pricing Schedule will carry standard early termination charges of fifty (50%) of the remaining term plus any waived non -recurring charges. 2. The following nonrecurring charges will not apply upon initial installation. However, if any of the service is disconnected prior to the expiration of this Pricing Schedule, then Customer will pay full nonrecurring charges as identified below in addition to applicable termination liability. USOC Description Nonrecurring Charge 3LBBS Interoffice channel mileage voice grade service, series 2000, $117.48 each 9-25 Miles, fixed Interoffice channel mileage voice grade service, series 2000, $117.48 each 25 + Miles, fixed BQ9 IntraLATA Private Line Service, Voice Grade Bridge, Two -Wire $40.92 each (Type 2230 P1 JAX Local Channel, sub voice grade, per point of termination, Type $627.00 each 1204, first P1JAX Local Channel, sub voice grade, per point of termination, Type $217.80 each 1204, each additional P2JHX Local Channels, Voice Grade, Per point of termination, Voice, $448.80 each Tvoe 2231, first P2JHX Local Channels, Voice Grade, Per point of termination, Voice, $145.20 each Type 2231, each additional P2JMX IntraLATA Private Line Service, Voice Grade Local Channel, first $534.60 each P2JMX IntraLATA Private Line Service, Voice Grade Local Channel, $198.00 each each additional P2JUX Local Channels, Voice Grade, Per point of termination, Voice, $448.80 each T e 2230, first P2JUX Local Channels, Voice Grade, Per point of termination, Voice, $145.20 each Type 2230, each additional P2JWX Local Channels IntraLATA Private Line Voice Grade, Type 2435, $481.80 each first P2JWX Local Channels IntraLATA Private Line Voice Grade, Type 2435, $165.00 each each additional SL5 Signaling Arrangements, Per local channel, Ringdown- $21.12 each Automatic, initial SL5 Signaling Arrangements, Per local channel, Ringdown- $91.08 each Automatic, subsequent QHA IntraLATA Private Line -Conditioning Voice Grade Service-D1 $21.12 each T e, initial QHA IntraLATA Private Line -Conditioning Voice Grade Service-D1 $118.80 each T e, subse uent SAY Signaling Arrangements, Per local channel, Type C (900 or more $14.52 each ohms), initial SAY Signaling Arrangements, Per local channel, Type C (900 or more $184.80 each ohms), subsequent 1 L6G6 I Private Line Data Channel, within same building, per channel $288.75 1 each Furthermore, upon Customer's request to disconnect all service prior to the expiration of the selected term, Customer will be charged a one-time Contract Preparation Charge in the amount of $423.00. Page 6 of 7 aw AT&T ILEC Intrastate Pricing Schedule Case Number FL11-4516-01 Option 1 of 1 3. These rates and charges are in addition to any tariff rates and charges that may apply. All trademarks and service marks contained herein are owned by AT&T Intellectual Property and/or AT&T affiliated companies. END OF ARRANGEMENT AGREEMENT OPTION 1 Page 7 of 7 Technical Services April 18, 2012 Item Background Monroe County contracts with AT&T for various analog private line circuits throughout the County. These lines are used for elevator alarms, which require a hard line back to AT&T's central switching offices, and emergency communications. We have reviewed these lines and disconnected as many as we are allowed to but some of these lines must remain in place. This item is for a pricing schedule from AT&T that locks in our current pricing for the next 24 months. We expect most disconnects will occur as we continue to upgrade and modernize our phone system. However, there will always be a number of lines that we are required to keep operating. Also attached to this item is copy of our inventory of these lines. Those crossed out have been disconnected. The remaining lines have the following status: W437342 Radio Circuit from Layton to EOC $1,089.80/mo Keep W520156 Clerk — Key West to Plantation Requested Disconnect W520293 Clerk — Key West to Marathon Requested Disconnect W531860 Radio Circuit to Gato Disconnected W533022 MCSO Cable Pair Aviation Blvd Marathon $ 100.36 Keep (need to verify) W536704 Marathon Annex to EOC Disconnected W537189 Courthouse Complex in Key West Disconnected W537921 KW Airport Tower to Flight Service $ 87.26 Keep W648143 Airport Tower to Fire (Crash Phone) $ 423.20 Keep W943120 MCSO Tavernier to Key Largo $ 100.36 Keep Total $1,901.34/mo Staff Recommendation Technical Services recommends that the Monroe County Board of County Commissioners approve this AT&T ILEC Intrastate Pricing Schedule FL11-4516-01. r i C O' O CA) W -(D QO Gam? +J I� (j� W W NJ W � w i W W fV Wi Wi N� j Wi ' � OI co : c W N ISO IW 'do CD N O Oi w ' 3Irn 1 0 O O rn O �m �+ ` Q (jt :O qt N CJt �0) 0 0) OI �Im -.. 1 0 U rn O b rn' O O 3 rni O j O c� 0 !p 2 O 3ID O O O p p 0 1 O m Q CD O of p �$Im 0 v < I (D v' ? w' a) v' III Q G� O G� 0 m o i� I o' o =ii7 o� 13'I 6 o '0 :03 o' a 13 do 3 o, i �' w oo v_o W ao 3 IdW col y Q Q 3 cl CL Q. 1= CL O w p �i rt 7 ( jfU S 0 31 O '71 i 0 I i T O 3 0 I I ? 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